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HomeMy WebLinkAbout2017-02-27 BOS Packet - Released SELECTMEN'S MEETING Monday, February 27, 2017 Selectmen's Meeting Room 6:30 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT 1. Introduction-Assistant Town Manager Kelly Axtell ITEMS FOR INDIVIDUAL CONSIDERATION 1. Review and Approve Amended Memorandum of Understanding for 45, 55 and 65 6:35 p.m. Hayden Avenue(10 min.) 2. Approve and Sign Proclamation and Support Letters - Human Rights Comm. (10 6:45 p.m. min.) 3. ATM 2017 Warrant Article Update-Article 30 -Adjust Retirement COLA Base for 6:55 p.m. Retirees (5 min.) 4. BEGIN JOINT MEETING WITH SCHOOL COMMITTEE(Items 5-7), 7:00 p.m. APPROPRIATION COMMITTEE AND CAPITAL EXPENDITURES COMMITTEE(Items 5-8) 5. Update:Proposed Capital Project for Special Town Meeting,Article 4: 20 Pelham 7:00 p.m. Road Property(30 min.) 6. Review Draft Policy-Integrated Building Design Guidelines (30 min.) 7:30 p.m. 7. Discussion:Fall Special Town Meeting and Consideration of Debt Exclusion 8:00 P.M. Question(s) (15 min.) 8. Update:Proposed Capital Project for Special Town Meeting,Article 3: 173 Bedford 8:15 p.m. Street/Fire Station Swing Space(15 min.) 9. Letter of Support-Super-emitter Gas Leaks Pilot Program(10 min.) 8:30 p.m. 10.Community Choice(Electricity)Aggregation(10 min.) 8:40 p.m. 11.Proposed Programming for Community Space at 20 Pelham Road Facility(10 min.) 8:50 p.m. 12.Update- Conversation on Guns (10 min.) 9:00 P.M. 13. Selectmen Committee Appointments and Resignations (5 min.) 9:10 P.M. . Historic Districts Commission-Appointment . Board of Registrars -Resignation,Appointment . Transportation Advisory Committee-Appointment . Center Committee-Resignation 14.Approve New Limousine License— Bostantrans Car Services (5 min.) 9:15 p.m. CONSENT AGENDA 1. Approve Minutes & Executive Session Minutes -September 2016 2. Water& Sewer Adjustments 3. Town Celebrations Committee Request-Approve Sending Sponsorship Letters 4. Approve One Day Liquor License-St. Brigid Church 5. Approve One Day Liquor License-Bowman PTA 6. Approve One Day Liquor License-Manicures for Melanoma 7. Approve One Day Liquor License-Spectacle Mgmt(3 events) 8. Approve One Day Liquor License-Munroe Center for the Arts 9. Approve and Sign Proclamation-Aurio I Pierro 100th Birthday ADJOURN 1. Approximate Adjourn Time 9:20 p.m. The next regular meeting of the Board of Selectmen is scheduled for Wednesday, March 8 at 7:00 p.m. in the Selectmen Meeting Room, 1625 Massachusetts Avenue. Hearing Assistance Device.s Available on Repast �� �� � All agenda time and the order of items are approximate and subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review and Approve Amended Memorandum of Understanding for 45, 55 and 65 Hayden Avenue (10 min.) PRESENTER: ITEM Carol Kowalski,Assistant Town NUMBER: Manager for Development; Mike DiMinico, King Street Properties I'1 SUMMARY: A vote is requested for this agenda item. King Street Properties has purchased the buildings at 45, 55 and 65 Hayden Avenue, previously owned by Cubist and Merck. These buildings were permitted through the Town's Commercial Development(CD) zoning process.As part of that process, the property owner(Cubist) entered into a Memorandum of Understanding (MO U)with the Board of Selectmen as a condition of the permitting. This MO U, which runs with the property, has been revised to reflect the new owners and planned multi-tenant use. In general, the MOU requires the property owner to make a $1970 payment to the Town for each new parking space it constructs, to mitigate the traffic impact of this project. 144 new parking spaces are being planned as part of the building renovation project. Town Counsel has reviewed and approved this agreement as to form. SUGGESTED MOTION: Move to approve and sign the Memorandum of Understanding between CRP/King Hayden Owner, L.L.C. and the Town of Lexington, Massachusetts for 45, 55 and 65 Hayden Avenue, Lexington February 27, 2017 FOLLOW-UP: None DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 6:35 p.m. ATTACHMENTS: Description Type d Mel uu,n:m.dwuuM'Under",u ni'di;.g Backup Matori,n1 Memorandum of Understanding ("MOU")between CRP/King Hayden Owner, L.L.C. ("Hayden Owner") and the Town of Lexington, Massachusetts ("Town") for 45, 55 and 65 Hayden Avenue, Lexington February 27, 2017 Hayden Owner has purchased the property located at 45, 55 and 65 Hayden Avenue in Lexington (the"Property")from Merck, which had previously used it as a single owner-occupied lab and office property. Hayden Owner desires to begin repositioning the Property as a premier multi- tenant life science center to entice innovative companies to Lexington, in furtherance of the Town's economic development goal of improving the life-science cluster in Lexington. As a first step in furtherance of this goal, Hayden Owner has proposed to add approximately 144 surface parking spaces interspersed among the existing surface parking on the Property; widen an existing loading dock driveway and improve pedestrian access; regrade and `daylight' the southwest corner of the 65 Hayden Avenue building to provide better natural light within the building; and improve the Property's drainage and stormwater management conditions (the "Site Improvements"). The Property is governed by a 2009 Amended Preliminary Site Development and Use Plan ("APSDUP") approved by Town Meeting and a 2010 Definitive Site Development and Use Plan ("DSDUP") and Special Permit, as modified in 2012, approved by the Zoning Board of Appeals ("ZBA"). On January 26, 2017, the ZBA voted to approve a modification to the Special Permit to allow for Hayden Owner's proposed Site Improvements, subject to Hayden Owner entering into an MOU with the Town to address certain mitigation for the Site Improvements (the "Special Permit Modification"). This MOU between Hayden Owner and the Town of Lexington, acting by and through the Board of Selectmen, sets forth additional mitigation measures to be completed by Hayden Owner as part of the Site Improvements. As of Effective Date defined below, this MOU shall be the only MOU governing the Property and shall supersede a prior Memorandum of Understanding between Cubist Pharmaceuticals, Inc. ("Cubist") and the Town dated October 30, 2009 ("Cubist MOU"). Except as specifically set forth herein, this MOU shall not negate the obligations and commitments of Hayden Owner in the previously approved APSDUP, DSDUP and Special Permit. L Traffic Financial Contribution toward the Traffic Mitigation Stabilization Fund and/or Transportation Demand Management/Public Transportation Stabilization Funds In the Cubist MOU, Cubist committed to paying the Town $1,900 for each new garage parking space it developed on the Property in its APSDUP/DSDUP and Special Permit rezoning process. In a similar spirit, Hayden Owner will make a contribution of$1,970.79 to the Town per each net new surface parking space, made to either the Traffic Mitigation Stabilization Fund or the Transportation Demand Management/Public Transportation Stabilization Fund at the Town's discretion (the "Traffic Mitigation Payment"). Based on the addition of 144 new surface parking spaces, Hayden Owner shall make a payment of$283,793.76 to the Town in full satisfaction of the Traffic Mitigation Payment. The payment shall be payable prior to the required 1 preconstruction meeting with Conservation staff pursuant to the 2017 Conservation Commission Order of Conditions. Hayden Owner shall notify the ZBA at the time such payment is made. For clarity, Appendix D to a 1997 Preliminary Site Development and Use Plan, also attached as Appendix F-1 to the APSDUP, which previously required the Property owner to share responsibility for positive traffic control including by use of a traffic control officer, was superseded by the APSDUP and traffic mitigation payment made in accordance with the Cubist MOU which funds were used for traffic improvements within the Hayden Avenue corridor. Hayden Owner's financial contribution under this MOU may be used by the Town, in its discretion, for further traffic, transportation, and other mobility studies and/or improvements. Consumer Price Index Adjustment Hayden Owner anticipates commencing construction of the Site Improvements in the spring of 2017. However, in the event commencement of construction of the Site Improvements is delayed, Hayden Owner agrees that, beginning one year from the effective date of the amended Special Permit, the $1,970.79 per parking space figure shall be adjusted annually, if applicable, until required to be paid, based upon changes in the Consumer Price Index for all Urban Consumers, Boston-Brockton-Nashua, published by the Bureau of Labor Statistics, U.S. Department of Labor(CPI-U)for the previous calendar year; provided, however, that these figures shall never be reduced below the base established herein. The first such adjustment, if applicable, shall be completed on the initial CPI-U Adjustment Date based on changes in CPI-U for the preceding calendar year. If the Bureau of Labor Statistics should cease to publish the CPI- U in its present form and calculated on the present basis, a comparable index or an index reflecting changes in prices determined in a similar manner shall reasonably be designated by the Town in substitution therefor. The CPI-U for any year relevant to the application of this definition shall be that published by the Bureau of Labor Statistics for such previous calendar year. TDM Obligations In accordance with the terms of the 2009 Traffic Mitigation& Transportation Demand Management Plan attached as Appendix F to the APSDUP, and the original Transportation Demand Management Plan for 55 Hayden attached as Appendix F-2 to the APSDUP and Appendix E to the 1997 PSDUP, Hayden Owner shall appoint a site transportation coordinator who is responsible for implementing a variety of employee-based transportation demand management opportunities. Hayden Owner agrees that the coordinator shall annually, on the first of July, submit to the Town Assistant Planning Director and Transportation Safety Group for their review and comment a report as to the strategies employed and their effectiveness to ensure transportation demand management plan compliance. This Parking and Transportation Demand Management report shall at a minimum, set forth various modes of transportation used by employees. The Town encourages Hayden Owner to pursue transportation demand management strategies, including car share service, bike share, and shuttles to reduce vehicle trips toward 85% Single Occupancy Vehicles. II. Additional Development on the Property 2 Hayden Owner supports Lexington's economic and development goals to augment the life science cluster in the area, and in connection with any material new development on the Property, Hayden Owner agrees to undertake best efforts to minimize, to the extent practicable, potential development impacts and preserve open space and buffer zone by (i)reducing the total surface parking on the Property by 144 spaces through the development of an expanded or new garage to accommodate additional parking needs and (ii) evaluating the potential to expand the area subject to the existing conservation restriction adjacent to Hayden Woods to unimproved portions of the North side of the Property. Pedestrian accommodations As shown on plans approved by the ZBA in connection with the Special Permit Modification, Hayden Owner will extend the walkway along the site access drive to the existing sidewalk along Hayden Avenue. An as-built drawing for the Site Improvements including the completed walkway extension shall be submitted to the Town prior to issuance of a final certificate of occupancy. III. Conservation Trail Access and Parking for Hayden Woods Conservation Area Trail access and parking to the public for the Hayden Woods Conservation Area, as required by Condition# 7 of the Special Permit, shall continue to be provided to the public. Trail access by the public will be allowed weekdays, evenings, and weekends. Parking for the public accessing the trails will be accommodated in the evening and on weekends on the site. Hayden Owner shall delineate such public parking spaces and provide clear signage identifying the public parking and trail access area. Continuing Financial Obligations Hayden Owner and any successor owner shall make an ongoing annual $10,000 contribution to the Lexington Nature Trust Fund for maintenance and management of conservation land and connecting trail networks. This contribution shall be payable by July 15t' of each year and shall replace and supersede all other financial obligations for conservation measures, including but not limited to the previous $5,000 contribution in materials, services or cash for the maintenance of the Hayden Woods Conservation Area. IV. Miscellaneous BindingEffect ffect This MOU shall run with the Property as an encumbrance and shall bind and inure to the benefit of Hayden Owner and its successors and assigns as owners of the Property for as long as use of the Property is dependent upon the Special Permit. This MOU shall also bind and inure to the benefit of successors and assigns of the Town for as long as use of the Property is dependent �� 3 upon the Special Permit. This MOU may be enforced by any remedy provided at law or in equity. This MOU and the Lexington Zoning Bylaw ("Bylaw"), as modified by the APSDUP, DSDUP and Special Permit, shall be construed in such a way as to reasonably harmonize any conflicting provisions, but in the event of any irreconcilable conflict between this MOU and the Bylaw as so modified, the Bylaw as so modified shall control, subject to the provisions of General Laws, Chapter 40A, as amended. Hayden Owner shall promptly record a Notice of this MOU with the Middlesex South Registry of Deeds and furnish proof of the recorded notice to Building Commissioner's Office, Town of Lexington, 1625 Massachusetts Avenue, Lexington, MA 02420 and to Conservation Administrator, Town of Lexington, 1625 Massachusetts Avenue, Lexington, MA 02420. Hayden Owner's Existence and Authority CRP/King Hayden Owner, L.L.C. is a Delaware limited liability company duly formed, validly existing, in good standing under the laws of State of Delaware and duly registered to do business in the Commonwealth of Massachusetts. This MOU constitutes a valid and legally binding obligation of Hayden Owner, enforceable against Hayden Owner in accordance with its terms, and neither the execution, delivery or performance of this MOU nor compliance herewith conflicts with or will conflict with or results or will result in a breach of or constitutes or will constitute a default under (1)the organization documents of Hayden Owner, (ii) any law or any order, writ, injunction or decree of any court or governmental authority, or (iii) any agreement or instrument to which Hayden Owner is a party by which it is bound. Cooperation Hayden Owner hereby agrees to cooperate with the Town on an ongoing basis to implement both the specific provisions and the intent and purposes of this MOU. Time is of the Essence Time shall be the essence for this MOU. Permitting The execution and delivery of this MOU does not constitute an agreement by the Town that any necessary permit or approval for Hayden Owner's project will in fact be granted. The execution of this MOU shall be incorporated into and made a condition of the Special Permit Modification granted by the ZBA. Effective Date This MOU becomes binding when all permits necessary for the Site Improvements, including the modification of the Special Permit and the Order of Conditions, are effective and Hayden Owner has notified the Town in writing of its intention to proceed with construction of the Site Improvements (the "Effective Date"). In the event that the Hayden Owner fails to obtain all permits necessary for the Site Improvements, or chooses not to proceed with the construction of 4 the Site Improvements, this MOU shall be null and void, and the Cubist MOU shall remain in effect and shall continue to govern the Property. Amendment of MOU This MOU may not be amended, modified or terminated except by a written instrument executed by Hayden Owner or a successor owner and by a majority of the Board of Selectmen. Enforcement; No Waiver The failure of the Town or Hayden Owner to enforce this MOU shall not be deemed a waiver of the Town or Hayden Owner's right to do so thereafter. Severabilily The invalidity of any provisions of this MOU as determined by a court of competent jurisdiction shall in no way affect the validity of any other provision hereof. If any provision of this MOU or its applicability to any person or circumstances shall be held invalid, the remainder thereof, or the application to other persons shall not be affected. Applicable Law This MOU shall be governed by and according to the laws of the Commonwealth of Massachusetts, as amended from time to time. Any action brought by the Town hereunder may be brought in the Superior Court in and for the County of Middlesex, and Hayden Owner hereby agrees to the jurisdiction of such court. [Signatures on Next Page] 5 Executed under seal as of the date first set forth above. TOWN OF LEXINGTON BOARD OF SELECTMEN Suzanne E. Barry, Chairman Michelle L. Ciccolo, Vice-Chairman Peter C. J. Kelley Norman P. Cohen Joseph N. Pato CRP/KING HAYDEN OWNER, L.L.C. a Delaware limited liability company By: Thomas Ragno Authorized Real Property Signatory Signature Page to MOU between Hayden Owner and Town of Lexington AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve and Sign Proclamation and Support Letters - Human Rights Comm. (10 min.) PRESENTER: ITEM NUMBER: Suzanne Barry 1.2 SUMMARY: You are being asked to approve a request of the Human Rights Committee to approve and sign a proclamation declaring the Town of Lexington's commitment to inclusivity and identifying it as a community welcome to all and also to approve and sign two letters of support condemning acts and words of hate and bigotry. SUGGESTED MOTION: Motion to approve and sign a proclamation declaring the Town of Lexington's commitment to inclusivity. Motion to approve and sign two letters of support condemning acts and words of hate and bigotry. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 6:45 p.m. ATTACHMENTS: Description Type D knr.a hisiv ity Pra,a,lsmtitian, Backup Matorrinl D k,kalticC'onr:terr kkackupMatorrinl $:ThORk! OC,.. _ ' n EDLUu of lex[tt tDu,gTa55acbu5ett5 AFtitLf,TM r ktncy OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN PETER C.J.KELLEY NORMAN P.COHEN JOSEPH N.PATO TEL: (781)698-4580 MICHELLE L.CICCOLO FAX: (781)863-9468 .1-." '.�.�1.��IO.�I/' WHEREAS, We are in a current environment in which there is a growth in bias, hate speech, bigotry and violence; and WHEREAS, Lexington is a community committed to peaceful resolution of differences and remains dedicated to open and honest conversation/dialogue as a way to promote respect,understanding, acceptance and inclusion for all; and WHEREAS, the Town of Lexington, birthplace of American Liberty, is proud of its historic role in the American war for independence, the founding of this great country, and the adoption of its Constitution, and is respectful of our ancestors' sacrifices to attain our country's civil rights and liberties; and WHEREAS the citizens of Lexington regard the liberties guaranteed in the Constitution and the Bill of Rights as their most precious bequest to Americans, and intend to preserve these freedoms as rightful inheritance of their posterity; and WHEREAS the preservation and vitality of the Bill of Rights depends not only on the President, Congress, and the Supreme Court, but primarily on our towns, neighborhoods, and our citizens to be free of intolerance and bigotry; and WHEREAS the Town of Lexington welcomes all people who recognize the rights of individuals to live their lives with dignity, free of discrimination and hostility. THEREFORE, We, The Board of Selectmen of Lexington declare that our town is committed to making Lexington a welcoming, inclusive, and safe community for everyone, treating all people fairly and fully embracing the unique contributions of all Lexington residents.In Lexington we affirm that all means all people. We, declare that we stand with those people of the United States of America, who believe in the principles of the Declaration of Independence and strongly condemn those who attempt to fan the fires of bigotry and intolerance for political or other purposes. We, on behalf of all residents of Lexington, deplore expressions and acts of hostility, intimidation, harassment, and other acts of intolerance and bigotry. We,hereby renew and reaffirm our commitment to ensure that all members of our community are free from acts that are rooted in fear, ignorance, prejudice, and hate, and we urge all our citizens to judge each other by the strength and qualities of their character. IN WI17VESS WHEREOF, we have set our hands on this 27th day of February in the year of Two Thousand and Seventeen. 1625 MASSACHUSETTS AVENUE- LEXINGTON,MASSACHUSETTS 02420 e-mail selectmen@lexingtonma.gov US Mops o� 1775 �c ti Eown of lexi IgtDTI, v APRILI9" �FxINC 1°N OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN PETER C.J.KELLEY NORMAN P.COHEN JOSEPH N.PATO TEL: (781)698-4580 MICHELLE L.CICCOLO FAX: (781)863-9468 February 27, 2017 Islamic Center of Boston 126 Boston Post Road Wayland, MA 01778 Dear Members of the Islamic Center of Boston, The Board of Selectmen of Lexington, Massachusetts, the birthplace of American liberty, notes with great distress that you have suffered from acts of bigotry. We write to you to express our disgust with any such act of intolerance. Know that we stand shoulder to shoulder with you and support your rights as expressed in the Declaration of Independence and the First Amendment and that we condemn words or deeds of hate and bigotry wherever and whenever they are committed. Sincerely, Suzanne E. Barry, Chair Peter C. Kelley Norman P. Cohen Joseph N. Pato Michelle L. Ciccolo 1625 MASSACHUSETTS AVENUE• LEXINGTON, MASSACHUSETTS 02420 e-mail selectmen@lexingtonma.gov AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: ATM 2017 Warrant Article Update -Article 30 -Adjust Retirement COLA Base for Retirees (5 min.) PRESENTER: ITEM NUMBER: Robert Cunha, Chair, Retirement Board 1.3 SUMMARY: Robert Cunha, Chair, Retirement Board will provide a presentation on Article 30 -Adjust Retirement COLA Base for Retirees of the 2017 Annual Town Meeting Warrant. SUGGESTED MOTION: Motion to support Article 30 -Adjust Retirement COLA Base for Retirees. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 6:55 p.m. ATTACHMENTS: Description Type D Arrtickt 30C';bLAhi.crese BackupMatorrinl W O O o o o V) Z3 c s 4-J .E.� 0 a� , o OR Zw 0 L ._ o .-E-j Q� 0 N o N 0 I__1� •� �� �i� �� +`ten >- — . 4u-- +� o l Q� o U. W } ". ;E' O 0 o 0 � N 0 u1.J 00 .� X o VJ o J a s J J �, lO0 't NN O 000 lO0 O� 0 O Town of Lexington Contributory Retirement.System Page 12 H:\LexingtonU016\[Lexingtonl6_Val Proposed Assumptions 13k COLA 75.xlsm]Apprap,Results Appropriation Forecast Fiscal Employer Amortization Employer Employer Year Employee Normal Cost Payments Total Cost Total Cost Funded Ending Pa. r� Contribution with Interest with Interest with Interest % of Payroll Ratio%** 2017 $36,130,638 $3,168,221 $1,409,807 $4,095,730 $5,505,537 15.2 85.6 2018 37,756,517 3,345,193 1,436,606 4,318,931 5,755,537 15.2 87.1 2019 39,455,560 3,531,677 1,462,962 4,542,575 6,005,537 15.2 89.0 2020 41,231,060 3,728,171 1,488,781 4,766,756 6,255,537 15.2 91.1 2021 43,086,458 3,935,197 1,513,962 4,991,575 6,505,537 15.1 93.2 2022 45,025,348 4,153,307 1,538,394 5,217,143 6,755,537 15.0 95.5 2023 47,051,489 4,383,077 1,561,959 4,983,577 6,545,536 13.9 97.9 2024 49,168,806 4,625,116 1,584,529 2,676 1,587,205 3.2 100.1 2025 51,381,402 4,880,063 1,605,968 0 1,605,968 3.1 100.0 2026 53,693,566 5,148,589 1,626,128 0 1,626,128 3.0 100.0 2027 56,109,776 5,431,401 1,644,850 0 1,644,850 2.9 100.0 2028 58,634,716 5,729,240 1,661,964 0 1,661,964 2.8 100.0 2029 61,273,278 6,042,885 1,677,287 0 1,677,287 2.7 100.0 2030 64,030,576 6,373,157 1,690,625 0 1,690,625 2.6 100.0 2031 66,911,952 6,720,917 1,701,766 0 1,701,766 2.5 100.0 2032 69,922,989 7,087,069 1,710,486 0 1,710,486 2.4 100.0 2033 73,069,524 7,472,566 1,716,545 0 1,716,545 2.3 100.0 2034 76,357,652 7,878,405 1,719,685 0 1,719,685 2.3 100.0 2035 79,793,747 8,305,638 1,719,633 0 1,719,633 2.2 100.0 2036 83,384,465 8,755,369 1,716,093 0 1,716,093 2.1 100.0 2037 87,136,766 9,149,360 1,793,317 0 1,793,317 2.1 100.0 2038 91,057,921 9,561,082 1,874,016 0 1,874,016 2.1 100.0 2039 95,155,527 9,991,330 1,958,347 0 1,958,347 2.1 100.0 2040 99,437,526 10,440,940 2,046,472 0 2,046,472 2.1 100.0 2041 103,912,215 10,910,783 2,138,564 0 2,138,564 2.1 100.0 2042 108,588,264 11,401,768 2,234,799 0 2,234,799 2.1 100.0 2043 113,474,736 11,914,847 2,335,365 0 2,335,365 2.1 100.0 2044 118,581,099 12,451,015 2,440,457 0 2,440,457 2.1 100.0 2045 123,917,249 13,011,311 2,550,277 0 2,550,277 2.1 100.0 2046 129,493,525 13,596,820 2,665,040 0 2,665,040 2.1 100.0 2047 135,320,734 14,208,677 2,784,966 0 2,784,966 2.1 100.0 2048 141,410,167 14,848,068 2,910,290 0 2,910,290 2.1 100.0 * Calendar year ** As of 1/1 prior to beginning of fiscal year Town of Lexington Contributory Retirement System 14K COLA H:\Lexington\2016\[Lexington I6_Val Proposed Assumptions 14k COLA 75 250k.slsm]Appmp.Results Appropriation Forecast Fiscal Employer Amortization Employer Employer Year Employee Normal Cost Payments Total Cost Total Cost Funded Ending Payroll* Contribution with Interest with Interest with Interest %of Pam Ratio%** 2017 $36,130,638 $3,168,221 $1,507,337 $3,998,200 $5,505,537 15.2 85.1 2018 37,756,517 3,345,193 1,538,525 4,217,012 5,755,537 15.2 86.7 2019 39,455,560 3,531,677 1,569,467 4,436,070 6,005,537 15.2 88.5 2020 41,231,060 3,728,171 1,600,079 4,655,458 6,255,537 15.2 90.4 2021 43,086,458 3,935,197 1,630,268 4,875,269 6,505,537 15.1 92.5 2022 45,025,348 4,153,307 1,659,934 5,095,603 6,755,537 15.0 94.6 2023 47,051,489 4,383,077 1,688,968 5,316,569 7,005,537 14.9 96.9 2024 49,168,806 4,625,116 1,717,254 1,889,280 3,606,534 7.3 99.3 2025 51,381,402 4,880,063 1,744,665 0 1,744,665 3.4 100.0 2026 53,693,566 5,148,589 1,771,066 0 1,771,066 3.3 100.0 2027 56,109,776 5,431,401 1,796,311 0 1,796,311 3.2 100.0 2028 58,634,716 5,729,240 1,820,240 0 1,820,240 3.1 100.0 2029 61,273,278 6,042,885 1,842,687 0 1,842,687 3.0 100.0 2030 64,030,576 6,373,157 1,863,467 0 1,863,467 2.9 100.0 2031 66,911,952 6,720,917 1,882,386 0 1,882,386 2.8 100.0 2032 69,922,989 7,087,069 1,899,234 0 1,899,234 2.7 100.0 2033 73,069,524 7,472,566 1,913,786 0 1,913,786 2.6 100.0 2034 76,357,652 7,878,405 1,925,803 0 1,925,803 2.5 100.0 2035 79,793,747 8,305,638 1,935,025 0 1,935,025 2.4 100.0 2036 83,384,465 8,755,369 1,941,178 0 1,941,178 2.3 100.0 2037 87,136,766 9,149,360 2,028,531 0 2,028,531 2.3 100.0 2038 91,057,921 9,561,082 2,119,815 0 2,119,815 2.3 100.0 2039 95,155,527 9,991,330 2,215,206 0 2,215,206 2.3 100.0 2040 99,437,526 10,440,940 2,314,891 0 2,314,891 2.3 100.0 2041 103,912,215 10,910,783 2,419,061 0 2,419,061 2.3 100.0 2042 108,588,264 11,401,768 2,527,919 0 2,527,919 2.3 100.0 2043 113,474,736 11,914,847 2,641,675 0 2,641,675 2.3 100.0 2044 118,581,099 .12,451,015 2,760,550 0 2,760,550 2.3 100.0 2045 123,917,249 13,011,311 2,884,775 0 2,884,775 2.3 100.0 2046 129,493,525 13,596,820 3,014,590 0 3,014,590 2.3 100.0 2047 135,320,734 14,208,677 3,150,246 0 3,150,246 2.3 100.0 2048 141,410,167 14,848,068 3,292,008 0 3,292,008 2.3 100.0 * Calendar year ** As of 1/1 prior to beginning of fiscal year AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: BEGIN JOINT MEETING WITH SCHOOL COMMITTEE (Items 5-7),APPROPRIATION COMMITTEE AND CAPITAL EXPENDITURES COMMITTEE (Items 5-8) PRESENTER: ITEM NUMBER: SUMMARY: SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 7:00 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Update: Proposed Capital Project for Special Town Meeting,Article 4: 20 Pelham Road Property (30 min.) PRESENTER: ITEM Donna DiNisco, DiNisco Architects, NUMBER: Pat Goddard, Director of Public F ac ilities 1'S SUMMARY: Update for Selectmen, School Committee and financial committees on the planned use of the 20 Pelham Road property. No vote is requested for this agenda item. Donna DiNisco (DiNisco Architects) and Pat Goddard will present preliminary concept plans and an estimated budget for the use of the 20 Pelham Road property for the Lexington Children's Place school program and community use of the gym and cafeteria space. Note: The wording of STM Article 4 is not broad enough to include the community space design portion of this project. Staff believes, however, that we can use the Public Facilities bid documents capital Article 16, for this purpose. The Chairmen of the AC and CEC have been briefed on this matter. The$771,250 in design funds currently shown in STM Article 4 can, therefore, be reduced to $581,500 and ATM Article 16 (bid documents)will similarly be adjusted. SUGGESTED MOTION: None requested. FOLLOW-UP: Design funds to be requested at March 20 Special Town Meeting. DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 7:00 p.m. ATTACHMENTS: Description Type d Rra H nrdrr.try C'r,nrCOPt lPYrn s,fi)r20ll rYllr�munlFPr ad Ilirop rty Pre",onta t ion, i it I sy wwuuum " ,. 1713 C\j ` LEXINGTON 0 vuwuuuuuuuuuu uui I� / y/� ""` �', 'I 0 ■ .. ..... '� IZ. ,c.. bi f o Cm J mall 0. 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Dc a4a _u wwuuum �W^ mN*xfi ryx .2 M1�W ���"",� r.ivy � ~ *� vF91 Co �V Id W.111 %' m r l A � J �j��y"'i 7/11 y3 3 i %. �� d'' '% /�` °, ' ��' ' i /// � IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII� �� / l V II �G i f / i �PYN11VlIn/l/U ��� j1l j�� / / INUD7 / Ul/p �� 1/aJ fu �,' d/,%o //'%g/ �j'o� ai r��, ,;� ,� � ,�I'�,�� ;,,>�� ,,,✓ �,a / 1, � ,,�/�, � � r �,, ..���I I',<'1/�,,. /� , ,,,,� ,,,., ..f�r,,r,.✓��.:�/�/, ,% � ,,,, .,,///r,v�����i,,,,, ,waM. /iiJO�I� o�, ;:�a, IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review Draft Policy - Integrated Building Design Guidelines (30 min.) PRESENTER: ITEM NUMBER: Pat Goddard, Director of Public F ac ilities 1.6 SUMMARY: A vote is requested on this item by March 8. in order for DiNisco Architects to incorporate the approved integrated design concepts into the Hastings School project. The Department of Public Facilities has been working with stakeholders (Hastings principal, Sustainable Lexington, PBC, Energy Committee, financial committees, Selectmen representatives, School Committee representatives) on new integrated design standards for Town and School buildings. These standards, once approved by the Board of Selectmen, will be applied to the Hastings School project. See attached memorandum from Pat Goddard relating to the key policy issues to be considered. SUGGESTED MOTION: Move to: 1. (Adopt) (not adopt) 5 day resilience design; 2. Adopt(choose one) • All electric design with geothermal • All electric design with VRF, OR • Natural gas boilers for heat 3.Adopt(choose one): • 720-810 ppm CO2 design • 650-730 ppm CO2 design FOLLOW-UP: Facilities Department and PBC will implement the selected standards, once approved by the Board of Selectmen. DATE AND APPROXIlVIATE TIME ON AGENDA: 2/27/2017 7:30 p.m. ATTACHMENTS: Description Type d Ovorn io wd Q'r,lr`a,y C v,usidermtrr,ms,MMnn rm(himun Carver Mom) `p�}5 MORN p4 1775 �G APRIL I'r �FX INGTQ� TOWN OF LEXINGTON Department of Public Facilities Patrick W. Goddard Tel: (781)274-8958 Director of Public Facilities Email:pgoddardglexingtonma.gov 23 February 2017 To: Carl Valente, Town Manager Re: Hastings School Integrated Design Process —Final Design Selection Dear Carl, On Monday, February 27, at a joint meeting of the Board of Selectmen and School Committee, I will be presenting the Final Design recommendations of the Hastings School Integrated Design Process stakeholders. This Integrated Design Process was conducted to inform the Hastings Design Team which energy and indoor environmental quality design elements to include in the Hastings Elementary School design. There is stakeholder agreement on most design elements. The Board of Selectmen initiated this process, November 21, 2016, with Mark Sandeen of Sustainable Lexington Committee presenting an overview of an Integrated Design Process, which was developed with members of Permanent Building Committee, Energy Conservation Committee, and Public Facilities. At the conclusion of the presentation, the Board of Selectmen supported trialing this process for the Hastings School. The first full meeting of the stakeholders was January 9, 2017. I have attached (Attachment A) the January 6, 2017 agenda for the stakeholders Predesign Review meeting to explain the intent of the Integrated Design Process, and selected slides, with comments, from Mark Sandeen' s November 21 presentation. Important to understand for Hastings, we are partnering with the Massachusetts School Building Authority (MSBA) and we are required to establish the project budget at the Schematic Design phase. As a result the Town's design decisions need to be made in early March to be incorporated into the Schematic Design estimate. After participating in the Predesign Review on January 9, the stakeholders also participated 3rd step on January 23, the Preliminary Design Review. From discussion at the Preliminary Design Review, updated information was provided to stakeholders for their feedback, after meeting with their full committees. This feedback is included in Attachment B, Stakeholder Final Design Recommendations. I have also included the Sustainable Lexington Committee feedback on the design elements, Attachment C. SAMUEL HADLEY PUBLIC SERVICES BUILDING•201 BEDFORD STREET•LEXINGTON,MASSACHUSETTS 02420 The construction estimate that was provided to MSBA for building the new Hastings School is approximately $49.5M. The intent of the spreadsheet is to be able to read the benefit, concern, and comment sections and then vote Y for yes, which is maintain the baseline design and costs, or vote N, for No, and implement the alternate design with the cost identified in the benefit, concern, or comment sections. For all of the standard LEED design criteria, the stakeholders were in agreement. There are three Lexington Initiatives and Resilience Design criteria that require more discussion: 1) Resilience: Design for extreme events of up to 5 days • The Lexington Fire Chief stated that the Hastings School would not be a shelter in the Town's Continuous Operation Plan, sufficient options currently exist, even should the Lexington High School be rebuilt in the future. • I did not communicate to the stakeholders that the intent of a Level 3 Continuous Operation Design is to provide five day operational capability. Some stakeholders assumed this was in the base design, since I identified the Fire Chiefs comments in the Level 3 Resilience Category. • My intent was to indicate that the design was emergency generator only, as current practice was to not hold school during extreme events. • Should the policy makers want stakeholder input on providing 5 days of operational capability,this will need to be explored. • DiNisco Design has responded to my request today of the "ballpark cost"to add capability to connect a large portable generator into the main switch gear at about $100,000 for code compliance. 2) All Electric Design: • At the Preliminary Design Requirements meeting on December 12, 2016, a team of stakeholders developed the design elements, LEED and Lexington Initiatives, to be included in the process. It was agreed that the design team could choose one example of an all-electric design. • I shared the Preliminary Design Requirements with DiNisco Design. As DiNisco prepared for the January 9, 2017 Predesign Review, they utilized many of the Integrated Design results from the Diamond and Clarke process from fall of 2015 as the Hastings Project was still in study and not yet in schematic design. • The Life Cycle Cost Analysis (LCCA) for the Diamond and Clarke projects showed a lower life cycle cost for the base design (with natural gas boilers for heat) as compared to a variable refrigerant flow (VRF) system. • The VRF all-electric design LCCA for Hastings School was projected $1.2M higher then base design, but initial investment was about$.6M lower. • Sustainable Lexington Committee (See Attachment C), Energy Conservation Committee, and Capital Expenditures Committee all supported implementing the higher life cycle cost system for the environmental and health benefits of the all-electric system. • Permanent Building Committee supported staying with the lower LCCA base system. • The School Department supported staying with the base design and the concerns with reliability and potential educational impact from terminal units in the classrooms • The design team noted that VRF systems are not typically installed in large schools like Hastings. 2 • It was noted during the Integrated Design Process that the Martin Luther King School in Cambridge, Massachusetts and the MacArthur Elementary School in Binghamton, NY, both designed as all electric schools, used geothermal systems. • Attachment D provides an assessment from DiNisco Design completed February 22, 2017, comparing an all-electric Hastings School using both VRF and geothermal systems. Though a LCCA has not been performed, the geothermal system looks to have the reliability that is the concern for the School Department with the VRF and likely has an operating cost better than the base design, but with an increased up front cost of —$.6M. 3) Indoor Carbon Dioxide (CO2) levels at 600 parts per million (ppm) or lower: • Massachusetts Department of Health and Lexington Board of Health recommend a guideline of 600 ppm CO2 or less for schools. • ASHRAE Journal issue of August 2002 reported statistically significantly reductions in sick building syndrome complaints (20/27)where building ventilation was increased. They also found three assessments that the increased ventilation increased complaints of sick building syndrome. Each of these were studies took place in cold, dry climates in the winter. • Environmental Health Perspective published in October 26, 2015 a study performed by the Harvard T.H. Chan School of Public Health a study by Dr. Joe Allen (formerly of EH&E), and others, that showed improved cognitive performance with indoor environments at 600 ppm CO2. • DiNisco Design provided three options for the Hastings design relative to indoor CO2 ppm levels. Two no cost options are 1) operate the same as Estabrook (800 to 900 ppm) or 2) implement a new design and introduce fresh air closer to the students (perhaps achieve 720 to 810 ppm.) Option 3), including the no cost improvement above with a 30%ventilation increase (high 600 to low 700 ppm CO2.) This option increases baseline cost$.5M and increases annual energy cost increase $8,000. DiNisco could not produce an option to reach 600 ppm CO2 and comply with code for building dimensions and energy consumption. • DiNisco engineers measure the CO2 levels at ground level varying from 300 to 500 ppm CO2. It was discussed that the higher readings could be influenced by the effluent from the boilers discharging at the rear of the building. • I emailed Dr. Joe Allen an asked if he could provide any history on CO2 background levels, and he suggested that he perhaps could assign a student to provide some data. • I emailed Dr. Joe Allen a second time, and relayed the assessment from DiNisco Design in the difficulty in achieving the desired 600 ppm CO2. He suggested that he hears that a lot and to keep pushing the design team. • The Sustainable Lexington Committee (attachment C)recommends increased ventilation capacity for improved health, indoor air quality, cognitive performance, and productivity. • The School Department recognizes the importance of health and learning for Lexington children and adults, and also recognizes a potential negative side effect from cold, dry air reducing the indoor relative humidity and causing eye irritation,nose bleeds, and dry, itchy skin, but ultimately this is a policy decision. • PBC discussed that while the proposed objective to decrease the baseline 800—900 ppm levels, which is consistent with Ma Dept. of Health guidelines, there is minimal historical information in the required design changes, shown as a $.5M cost for a 30% ventilation 3 increase above code, and risks associated with the increased ventilation and the drier indoor environment. As a result, PBC chose to abstain. • ECC recognized the effect on energy efficiency, but also that health is not in their scope and is a policy decision. Hopefully this overview will help streamline the discussion on Monday. I have tried to summarize all of the stakeholders' feedback accurately. Let me know if you have any questions. Sincerely, Pat CC: Mary Czajkowski, Superintendent of Schools 4 ui..�.... ui..�....iii... m III ..�....iu ... Patrick Goddard From: Patrick Goddard Sent: Friday, January 06, 2017 3:43 PM To: Ilipsitz@sch.ci.lexington.ma.us; Alessandro Alessandrini (aalessandrini@sch.ci.lexington.ma.us); Curt Barrentine (curt.barrentine@gmail.com); Mark Sandeen; Roger Borghesani (rogerborghesani@gmail.com); Neumeier, Dick; Charles Lamb Cc: Shawn Newell; Mark Barrett; Joe Pato; Peter Kelley; Carl Valente Subject: Monday's Stakeholder Meeting- Hastings Project, Integrated Design Step 2 Stakeholders: On Monday,January 9th, at 1:00 PM we will have a full stakeholders meeting at the Public Services Building Training Room. If you are not able to attend, you can call (781) 274-8997 code 201201 to join the meeting via conference call. This option is limited to six callers. The Board of Selectmen have established a goal to revisit the 2005 Sustainable Design Policy this year. Mark Sandeen of Sustainable Lexington Committee was asked to initiate this process with presentations to the Board of Selectmen, Permanent Building Committee (with Mark as a stakeholder from Sustainable Lexington and Roger Borhesani as a stakeholder from Energy Conservation Committee) , and School Committee. Public Facilities collaborated with Mark on the presentation material. At the conclusion of the Permanent Building Committee meeting, Curt Barrentine was selected as the PBC stakeholder and Roger, Mark, and Curt met with Pat Goddard and Shawn Newell of Public Facilities on December 12 to review and update Mark's presentation into an integrated design process for the Hastings Project. The integrated design process is four steps, as shown in the attached presentation (page 8). 1 have removed several pages from Mark Sandeen' s original presentation in this version. Since Hastings is an MSBA project, the budget is set at Schematic Design (page 7), so this process has to be accelerated to provide final design direction to the design team by March 1.The meeting January 9 is the Predesign Review(step 2).The Preliminary Design Requirements meeting of 12/12 (step 1) identified the project design requirements (pages 4 and 5 of the attached presentation),which were submitted to the architect (DiNisco) and engineers (The Green Engineer/VAV Mechanical)for their review. Most of the criteria are from the LEED checklist. The Hasting Project is being design to achieve LEED silver(50 points) at a minimum. Today I reviewed the draft report from the designers and they are making edits to better correlate with the intent of the preliminary design requirements output. I will send it out to this group as soon as it is available, hopefully tonight, but by the latest tomorrow. During Mondays meeting the intent is to review each design criteria and if is achievable in the base design. If it is not achievable in the base design, what is required to implement the design and what are the consequences (positive and negative from designer's perspective.)The stakeholders will then discuss the design element and determine if they have enough information to be able to evaluate if the design criteria should be included in the project. If more information is needed, the next step will be determined with input from the deign team. At the conclusion of the meeting, the date and time of the 3rd step of integrated design will be established, probably within 3 to 4 weeks.While the design team is working on the additional information for the 3rd meeting, the stakeholders will have an opportunity to meet with their full committees on the step 2 information and bring this back to the step 3 discussion. The goal of the step 3 discussion is to be able to make a recommendation to School Committee and the Board of Selectmen on which design criteria are recommended for the Hastings Project. I hope this is informative, I will send the report as soon as it is available. Let me know if you have any questions before Monday at 1. 1 Pat Patrick W. Goddard Director of Public Facilities 201 Bedford Street,Lexington, MA 02420 (781)274-8958,pgoddard2lexingtonma.aov El (781) 274-8997 code 201201 2 5l➢STAIT➢R�L� L6XINGTON W if �I" r Sustainable Building Policy Achieving H�ghly Desirable December 8, 2016r ) 9 tak&u(:Aders M Jedng (Pat Goddard) Current Policy Y'S1PJtldtitS�GdYbID3Po`AiVMMiGd11i�YJMidJYJhnTiifiMNkWWdlWfGiJWAP1pn,Y0.iMiYYYPYiIYtY1GdY5tlwtiiMMt�p¢@YIdNtlPYA5Y8i'3.u5ffi3GY.YAYJV'G¢4ffi�.GASMAIMM'iGRS'wSAAfY¢¢dF+WVeII�,YG�4GW4tlGW1'GI:V'll'ilwL�Mw�NN11GeiYWllkIIWW'pd�"'wNGl4Xt'IYIWYIttMtU4ldfeRIWIGYYlA*,',1,CIAlG3ri;iM1GuNdGt\V5'its'J&N,YO➢_M1CIDSD'dtl;UWYCI�'w'JJ'Jtlltll•1'd'�,Y'�tlW%I�Wtt;YJpYLIIIA Sustainable Building Coo ) 9Q renovations and new projects over " 5,000 f 2 conf rm to LEER Sower Schools rneet Mass C HPS t ou r �FE0 SIaV€� booms to these standards Current corns has Surpassed LEED ,Silver standards C urr nt9y no policy for health, energy or resilience No process for encouraging higher standards �- No process for updating tinstandards �I� f 14wNG%bWpdBu'Jitl1Yd1�41HW¢'titlWYW'Sa'Yd�'WWJIYWtlYJONIGdItl6-'JR➢WIIWN¢^L'GSM'FllY10YMWllVtlPtltal'�NX6YVGa'¢YIGV'MGYNIWIWYLNIIYIY61GGW1WXIMY6YIXI40YNIIYFXVdGYiIIIMiNIMN'itlSNNINIINIIIYYAi!YNIYMINYduY%IriWN1tl4NM011YIANpp4'GfNGLY1WW'JYG'MIGYPdIeI"MI":+'1mGMYIWnBW'i�l'iY1WA.4dYUSM!YMI'JRAW',4MItvIW.mItN;J)MPNW\NP.OI\llYIWXINIDY!AGIWYIVIY.GGIIIIGNGdYIIIMIlYII1¢YIXI!?5L �r� !� Sustainable Lexington Committee Presentation 2 Stakeholde r Engagement 75w��Wi ic 'F&��TD-Iowing----'-- organizations for 1--lastings project — End UserS Lou se U�:)sL, PrundpM * For Schools - School Com mitt ee representative Sardro NE.ssanOird * For Police / Fire - Representative designated by Chief — Department of Public FacilifiesPat Goddard and Shawn V,JeweH — Permanent Building CornmitteeCUrt Barrenbne — Sustainable Lexington Committee Mark&.iindeen Energy Conservation ommitt Rogeu..IIBorgVhe sani Board of Selectmen / Financial Committees Selectmen: aJoe Pato and Peter B,<,Oey ry AC: Rchard Neuirneier CEC: Charries Lamb SLIstainablr Lexington Committee Presentation 9 Early Engagement Essential Abilily to Impact cost and funcHona]co chits MST3A. sets btidget at Scliernatic Design Cost of design cha2ELO— LU 10 Is— IFD design pt xess ns LU Traditional, design process�, z �Fraa Prel' iary Design FIveliminary Design 13 "10,01, iew Final Design �ngdpo n evj� Req u i rein e nts.,..o�- eview I selectiwi Predusign ��Chemafi Design Construction Agency Permit/ Construction 01 Design Development Documents Bidding OqV(fled (OmioN Rpi J Do-,i,pn halt i-mrooimo A cwy Coo,,wj�t,n N:wwv nh, i iIT'll rm oui Stakeholder Engagement * Preliminary Design Requirements — Town determines project design requirernents prior to Predesign phase. * Predesign Review — Review options proposed by architects and engineers after predesign phase. * Preliminary Design Review — Review proposed design costs and attainment of design requirernents after schema-fic design is comp�ete. Is Final Design Selection — Approve final design direction prior to start of detailed design developrnent. Sustainable LcAnqtcri Committee Presentation 8 Achieving Desirable Building Outcomes Reliably achieve desirable OUtcomes — High performance standards for * Health & Moor Environmental Quality * Cognitive Performance * Energy Dernand & Ernissions * Onsite RenewaNes * Resilience * Building Operations & Management —Sustainable Design Process w/ stakeholder input —Architectural & Engineering Team Selection Sustainable Lexington Committee Presentation 3 Health s Indoor Environmental Quality 7 a-- ­ �46@ .­,­ ­­­ .............. .... .......... oor ri gvfronrimentaf qY ..................................... Minimum, ,Indoor Air Quality Performance Required ........................ ................................. R 1 2 Environmental Tobacco Smoke Control Required P ............0..........0........ .............................. .i�mjmum oustic Performance for Schools only Required Whieve Indoor CO2 levels of 600 pipirri'ier-less for each room during occupied hours b y Required and ad ventilation to attain tar Enhanced Filtration-Particulate matter filters shall have a Minimum Efficiency !Reporting Value(MERV)of 13 or better.Buildings near busy roadways shall have Required Particulate�. matter filters with a MERV of 16 or better: ..... .............. Enhanced Indoor Air Quality Strategies 2 R 1 Credit 2 ........... Low*'*-"Emitting Materials 3 .. ... ................*..... ...................................................................................................... ...........Credit 3 Construction IndoorAirQuality m Manage, . ...... F),! Credit 4 ...................indoor A!-r-Q'u"a'lityM -­d Assessment 2 R Credit R Credit 6 V1n a ior LN �!N h v g _____,,, ,,, __ __',_............. .................. 1 Credit 7 Daylight 3 R Credit 8 "i ..............................­.­­ 0­tY.Mns R Credit 9 Acoustic Performance...............*......................................... ..............1***.......... .......... ................ ............ .......................T�T��.............. ........................................... 4 OF Sustainable[.exington Committee Presentation 4 1111,1119/1(01", Energy & Renewables ............... R f l o I Fundamental Commissioningard,yariflication Re quired 1� M.....n...im..u.m Enemy Performancey. .......... � Reg fired Building Metering ir d.. Fundamental Refrigerant Management ............ ..................... Required ................... LEX Conductener gy 9.y modeling b sed on current and.expjap!elo!tTa!ic.conditions in 2050 Required Meet or exceed the following building envelope standards:Roof ............. ... ........... Required EX �0.0166,Walls Assembly U-Va[ueO.0285,vertical Glazing -Value 0,25 T ty .9,U� Ll. All x .............................. Electric,H.,V,AC-,D.e.sli.9,.n--N,.00n,s,,ite..fossil,fue-l's used-,,f,or-HVA,C Required Credit 1 Enhanced Commissionin azeoyyF' c mat s .......... iNew Construction 30%reduction compared toASHRAE 90.1-2010 or max zEPI score of'46 ....................... ............. ........ .... k:, it V o Io, 1 7 I Credit 3 Advanced Energy Metering Credit 4 Dern nd Response 2 ............. t', Credit 5 Renewable 3 ............... ....... p Achieve Net Zero Enemy Deslgn Local renewable troduction dffsels prd�ect energy demand (Credit 6 Enhanced Refrigerant Management 1 P Credit 7 Green Power and Carbon Offsets 2 ..................... .................................... ................ ...... .................................................................. ....................... 1� Sustainable Lexington committee Presentation 5 Resilience Desigri for extreme events of up to 5 days: 40 Level 1 : Public Safety (Police, Fire, Public Services) No interruption of essential services; 41 Level 2: Town Sliefter --- Full electrical and therrna power necessary for life safety, food prep / re frig eration, lighting, internet connectivity and charging stations; * Level 3: Continued Operation — Peak dernand man agernent during norrnal operation, smart load reduction in emergencies, onsite or rnobile backup / generation to carry load for continued operation; rown ConflnuOLIS Ope6afior FlIkan does not need additimial she.to.r Capacity at liaskngs,design for school use per Chlet Wilson * Level 4: Asset Preservation — Provide power to hold building temperature, provide light & manage b0ding ysterris.s ggpilw%f Sustainable Lexington Committee Presentation 6 z Ea x x x x x r 3 UUU '.xx xx x > x > > > > > > > > "" � " ry a a ° n w w w w o o we>w ww o w c v ry c v„ all v v � oa � oa 3 a = - a m aw wa Ada moo a � o z i - oE E E aE E €o ms E �Em 9Ev oNoE E zo arm a 'zzzz E�' as �m E €v $ E 2 0 m s.. owom w 0 3 mwo m E JS w v y,B w a a w � a Eo avE N a� 3 a �m n� oa U o o v o �r vy wo mr , DO w 3 II „€ mw V - o � E s - 0-1':° 5 _ w a v � o � v w� a o= o .. oa w o www m� a I w o v w o a � - � w «,a w� o o w oc ^ O O O U .� zO §w Q Q U' U' Z Z Z m a a X X X X m o m o 0 0 0 0 0 0 0 o U U Z Z Z U z U U U U � � W U U J N U U E o c "` E 'Eumi 2 =� � �&i m or m $ oai f 3 m 4 € c c v c Oo - - x ...p E EE - o a - �rUeW� eo a - L U en`c W w`c U �" - m m- n N o o o c E c .E ES E c a zo o _ o w LL�m'�i o uo o o� a o rc LCL"E w rv- rv- M a m e I v ` _ ,ww w w a av a v a a a a a a o. i LEEO POTENTIAL POINTS W LEXINGTON INITIATIVES z x x x x ¢ x x x x x x x x a x x a x x x x x a x all z - __ e_ >a o v w _ vo v 0 ovo v= ov v v v� m= zzz a E?n 0 EEE o S 0 c mo e £z xw w ` w a�a m v w� .o E>o oo w �m ww �a °ra av S w oEeE- m m o v � a wm a w w _ww mmoaa �02� r m wo om � S w� wo m v n w wa oa � £v 'E 2 ni wrm�� xc� m mo - a w m E a - m w a � mow o w m - w om mo E -cam 0 `c m- v wwm 2 C s Em t m y _ a In 21 oam a2 w e m no M as Z Z §w I 4 Z¢ OF 0 - - ----4Z U J U Z W N U W K K K c E'c lo - K a U C %d x E OI GyG.,.r,-o E - to a c K a d'c c E o o ¢ c N E _ 3 t c¢ N U °' _ 0,..E E E 'W _> E W�..,2 .- o c d a _ of 'o O - W U¢F O d Q U d d d d d d d d d d d d i LEEO POTENTIAL POINTS LEX INITIATIVES Memorandum To: Patrick Goddard — Director Department of Public Facilities Cc: Board of Selectmen, Town Manager, Stakeholders From: Sustainable Lexington Committee - Mark Sandeen g «u Date: February 17, 2017 � ����� Subject: Hastings Integrated Design — Stakeholder Input 1. Enhanced Commissioning — Sustainable Lexington recommends that the Town engage an analytics vendor to capture and analyze real-time energy data throughout the life of the building to allow the Town to optimize energy savings. There would be no capital cost impact. The expectation is that the energy savings resulting from engaging the data analytics vendor would more than pay for the ongoing subscription cost. 2. Optimize Energy Performance — Sustainable Lexington recommends a requirement for Hasting's energy performance of 40 zEPI (zero Energy Performance Index) score or less, which is roughly 30% reduction below ASHRAE 90.1-2010. The design team stated that the Energy Use Intensity (EUI) target to achieve those targets for Hastings would be in the range of 25,000 to 30,000 Btu / square foot/ year and estimates that this would result in a 21% energy cost reduction for achieving between 6 and 7 LEED points. This is the current baseline design. 3. Advanced Energy Metering — Sustainable Lexington recommends adding advanced metering capability to report and track energy for end-use categories that exceed 10% of total annual energy consumption. What you can't measure, you can't manage. 4. Demand Response — Roughly half of Hasting's electricity costs are based on peak demand charges. Sustainable Lexington recommends that the electrical system and building management system be designed to allow operations and maintenance staff to easily lower peak demand during normal operating hours for the purpose of energy cost reduction, be designed to automatically shed load in emergencies to allow for the continued safe occupancy of the building, and include pin and sleeve hardware to allow connection of external generator(s) if we want to provide more than emergency power. The economics of energy storage devices designed to reduce peak demand charges has reached a tipping point in the last year with exceptional economic returns for Eversource commercial ratepayers. Energy storage costs are expected to continue to decline and grant money is expected to be available from the state. For this reason, Sustainable Lexington recommends that the design team identify an area of 100 to 200 square feet for future energy storage devices to be installed, preferably near the electrical switching gear or emergency generator. 5. Maximize Renewable Energy Production — Sustainable Lexington recommends that the solar energy production from the Hastings School achieve all three LEED points for this category and at minimum exceed the solar energy production achieved for Estabrook School. Maximizing solar energy production onsite lowers ongoing energy costs with no upfront cost and lowers air pollution and greenhouse gas emissions. Sustainable Lexington recommends that the design team consider the following options for maximizing solar production at Hastings: a. Siting higher roof elevations (such as the gymnasium roof) on the north side of the building to minimize solar shading. b. Siting HVAC systems on the north side of the roof so that they do not shade areas of the roof that could otherwise be used to produce solar energy. c. Considering high density East-West options like Ten K Solar that allow dramatically increased production per square foot and lower roof loading per square foot. d. Considering a canopy structure to mount solar panels above the HVAC systems. Similar to Clark University building, Keene State or Oracle installation in Burlington, MA. e. Considering parking lot canopy structures to take advantage of otherwise unused parking lots. f. Consider innovative roof design similar to the MA Department of Fish and Wildlife headquarters building. Note innovative placement of HVAC systems and inverters. KeyPII'ojj.id, ��4�u1�LVVi^" su'r,�� v+,"l,ul,9trt pVAdls,400,Dt,Cp r (r) WIN PbwmwoR,wir,hrrq ��'�"'� ui F�r7 1' r ai r���,rPl rt u W rtrtufaakirr>rt «r f''fiol,wu,i:<Inv,r y"p„, qhY l f a Ywrry N e!"IL"saEu9�rr r rilmtirrgy ,, lSl �r i,Uvik'ih Plusarr :dui rich P u rx vyl YrbFP 1�uli�ri}li rrar,¢l li iiitlhu rl i:5r��r.r; i fpp rV b N xf i xW r�Vi/x>rr/ k r o i/ ......ir 4, d � u ` m r r ��///OiIN ,r 6. Achieve Net Zero Energy Design — For all new buildings, Sustainable Lexington recommends that the design teams evaluate and present the potential for achieving net zero energy where local renewable energy production offsets the building's energy demand. This analysis will follow from the results of#2 (Optimize Energy Performance) and #5 (Maximize Renewable Energy Production). 7. Enhanced building envelope standards — Sustainable Lexington recommended that the design team consider enhanced building envelope insulation standards for the roof, walls and windows. During one of the design reviews the engineering team stated that the Town would get much better ROI from increasing air sealing compared to additional insulation. Sustainable Lexington recommends that the design team present their recommendations for enhanced air sealing. 8. Zero Emissions HVAC Design — Sustainable Lexington recommends that the Town use zero emission heat pumps instead of natural gas boilers for all new buildings. The primary reason for this recommendation is for our local, regional and global health. 2 a. Combustion emissions adversely impact air quality and human health. MIT determined that combustion emissions resulting from heating our buildings account for about 1,775 premature deaths per year in Massachusetts alone. Combustion emissions also result in elevated CO2 levels, which have been shown to decrease cognitive performance. b. The CDC has determined that workers at natural gas drilling sites experience a fatality rate 7x higher than the national average. c. The University of Pennsylvania and University of Columbia conducted a study of 200,000 Pennsylvania residents that found that people who live within 1 mile of a natural gas fracking site are 27% more likely to develop severe heart disease, cancer and neurological disorders. The Wall Street Journal reports that 15 million additional people now live within one mile of a fracking site. That is more than all the people living in New England. d. Those fracking sites generate 280 billion gallons of toxic wastewater each year containing over 700 chemicals, many of which are considered hormone disrupters that have been linked to birth defects and other disorders. e. Unauthorized flaring of natural gas at those fracking sites has increased by a factor of 20 since 2010. We are currently flaring enough natural gas to power all the homes in Chicago. You can see the waste from flaring in satellite photos. f. Methane leaks from natural gas fracking sites are much higher than expected with leaks measuring between 4% and 9%. Methane has a 20-year global warming potential that is 86x stronger than CO2. That means very small leakage rates can have huge effects on our climate. Natural gas leaks of over 3% mean that natural gas has a larger global warming impact than using coal to produce our electricity. g. Finally, there is a significant health cost of transporting natural gas. Natural gas pipeline explosions have resulted in 680 fatalities, 2,646 injuries and $1.4 billion in property damage in the US over the last 20 years. h. The good news is that our electric grid is rapidly switching to renewable energy. In Massachusetts the Omnibus Energy bill passed last year will increase our renewable energy from 12% to 47% in the next 5 years, mostly from hydro and wind power. The latest studies on renewable energy show that for the first time the cost of wind and solar power is lower than the cost of conventional electricity. And Governor Baker has recently issued an Executive Order mandating that Massachusetts switch to 80% clean power sources for our electricity by 2050. i. The other good news is that heat pumps will cost the Town $596,000 less in upfront capital costs. Using last year's natural gas prices - the natural gas system has 32% higher energy costs compared to the heat pump. Using this year's natural gas prices —the natural gas system has a 58% higher cost compared to the heat pump design. At world market rates —the natural gas system has 76% higher energy costs than the heat pump design. The tradeoff for all those benefits is an expectation that the heat pump design will result in higher maintenance costs. We believe our students, faculty, and staff shouldn't breathe combustion emissions when we have a reasonable alternative. 9. Low Emitting Materials — Sustainable Lexington recommends that the Town avoid utilization of red list substances in the design and construction of Hastings School and ensures consideration of products and services that have been identified as environmentally preferable by the Commonwealth's Operational Services Division. 3 10. Cognitive Performance and CO2 levels — Consistent with Massachusetts Department of Public Health guidelines, Sustainable Lexington and the Lexington Board of Health recommend that the Town design our buildings to achieve indoor CO2 levels of 600 ppm or less for each room during occupied hours. In a landmark public health finding, the Harvard School of Public Health finds that CO2 has a direct and negative impact on human cognition and decision-making. These impacts have been observed at CO2 levels that most Americans— and their children are routinely exposed to today inside classrooms and offices. The study found that, on average, a typical participant's cognitive scores dropped 21 percent with a 400 ppm increase in CO2. Here are their astonishing findings for four of the nine cognitive functions scored in a double-blind test of the impact of elevated CO2 levels. u�IulUlUllllll��ll�IU�I�I��l IIIIIIIII191I«<stistillll� �l�IlVllll��4lllll�lll�IIIIIIIIII�����liiiiliiu�!!UP!441111��11�111@4111�1��`1��I�uUIUIIpIIIIIIIIIIIIIIIIg1�111��110111�plluIUIUIIIII���IIIIII�IIUIIII���u1101��»�11�1�111111�11111111� And it is not just cognitive IIIII�ti�7711111�111111111111�1111111111�11111�111111111111ifllll�l�llllll' �Illllllllll�lllllllll�llllllllll�llllllllllllllllllllllllll�llllllllllllll�llllllllll���lllllll�lll�llllllllllllll�llllllllllll�llllll��llllllllll�lllll��lllll��lllll�llll�lllll�llllll�lllll���llllllllllllllllllllllllll�hllllllllllllluuuuu��llll�llllll�lll���lllllll�lllllllllllll�l�lllllllllllllperformance that improves, the fas;r AdivityLevell Crisis Response authors of the study found that the 2 0 productivity improvements from healthier air results in $6,000 in benefits per person per year. Harvard and its study partners have found that with optimized indoor environmental quality, test scores over nine cognitive domains doubled. That really means better 7� Information Usage Strategy thinking in better buildings. If you look at the true cost of operating a building, ninety percent Ir of the true operating cost is the salaries and the benefits of the " ' people inside the building. Well- ventilated buildings improve the 5qM, 1000 lfiDO 500 1��0 �5IOD quality of our thinking, our CO2 Concentration(ppm) productivity, and our health. Sustainable and healthy buildings can become competitive advantages simply by optimizing the indoor environmental quality. Applying the productivity improvement estimates from better air quality at Maria Hastings would suggest staff productivity improvements from improving our ventilation will be worth over $330,000 a year. 11. Enhanced Filtration — Sustainable Lexington recommends that buildings near busy roadways shall have particulate matter filters of MERV 16 or better resulting in a 95% reduction in small particulate matter air pollution. It is increasingly recognized that children are among the most likely to be affected by this type of air pollution. There are minimal operating costs associated with providing these long-term health benefits. All these recommendations are consistent with the overarching purpose of the Hastings School and particularly with our duty to protect the children, faculty and staff under our care. 4 I N� I C 0 Si ar&hitects ii ipIlaininers Memorandum Date: 22 February 2017 From: DiNisco Design, Inc. Reference: Hastings Elementary School Subject: All-Electric New School Building A. DISCUSSION: 1. Options—With the current technology the two all-electric building mechanical system options are Variable Refrigerant Flow (VRF) and Geothermal systems. 2. General Data — Proposed new Hastings School is 110,000 SF of floor area, with order of magnitude cooling capacity of 300 tons and heating capacity of 2 million BTUH. 3. Ventilation — Energy Recovery Unit (ERU) of equal capacity would be required in both designs due to the high ventilation requirement of schools. The ERU would require cooling as well as heating to supplement the energy recovery system. 4. VRF System— a. To the best of our knowledge a VRF system in a school building the size of the new Hastings has not been designed and built before. b. We believe there are some challenges with an all VRF system because of the large fresh air requirement and thus ERUs would require heating; Mitsubishi just came out with a technology utilizing their largest outdoor module with 27-ton capacity, but it is our understanding that it has not been used previously for commercial grade size AHUs. C. Electric heating coil (COP=1) would have to be utilized with associated high operating cost. d. Electric baseboard heat or ceiling radiant heat is required in locations with large windows. e. Costs for item c. and item d. are additive to the Life Cycle Cost Analysis (LCCA). 5. Geothermal System— a. In order to validate this system on the Hastings site we would have to involve a geothermal engineer to design the well side of the system based on the local geology. b. Geothermal system utilizes constant 550F ground water to efficiently generate chilled water and/or hot water. Its heating capacity is unaffected by outdoor temperature. I'D 0 IN IN A [D I Iq I S C 0 1 III C'i i A ICE I'D IR I CNE.:E I Cis ARY AIN&I I I I IN 0 IF:I I I IF.,IF.3 I .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 99 C11 IAU1II SIFIRIEFIF SU1111FIE 901 I:..3os'roiiq 11 02111 1 611TA26.2858 1 DIIINIISCO,�coim Memorandum, 22 February 20 B. SYSTEMS DESCRIPTION: 1' VRF System: G. General — Mitsubishi 0ityMulti / Hyperheat/ Heat Recovery air-to-air heat pump system. We believe that this is G proprietary product and that there are n0 "Approved EouG|" systems available. h. Typical Indoor Terminal Units —Above-ceiling cassette type units (two Gt4x 4ft./ classroom) would provide heating and cooling. Each unit has integral condensate pump. C. Central Plant —There would he minimum 0f13 outdoor units, likely located on roof. U. ERU — pGckGgeU rooftop ERU8 with enthG|py heat wheel, air cooled OX cooling, hot gas reheat, and electric heating coil. e. Emergency Generator— order of magnitude capacity to provide rninirnG| lighting and rninirnG| heating vv0u|U he 600 KW. f. First Cost— slightly lower than average. Life cycle cost is slightly higher due t0 its shorter longevity. g. Longevity— short for VRF units Gt15 years, average for ERUGt25years, common for Uuctvv0rkand piping Gt40years. h. Efficiency—VRF system is nearly as efficient in moderately c0|U weather but its efficiency drops G8it gets colder. Need for supplementary electric heat further reduces operating efficiency as outdoor temperature drops. i. Environmental Impact — low 0OzgenerGti0n' higher Ozone depletion potential due to large amount of refrigerant. j. Service Requirements — Requires higher level service (technicians) for all refrigerant systems. Snow rern0vG| around equipment is G rnGnUGt0ry requirement. 2. Geothermal System: G. General —C|irnGteMG8ter or equal water-to-water heat pump units, standing column or c|08eU |00p vve||8. h. Typical Indoor Terminal Units —(tvv0 at x4ft./ classroom) 4-pipe ceiling induction units which circulate chilled water and hot water (using water to water heat pump) similar to E8tGhr00k. C. Central Plant — nine 40-t0n 0|irnGteMG8terrn0Uu|e8' piped so that any 0rall can provide chilled 0r hot water. If standing column system is used there vv0u|U he 8 to 10 vve||8. U. ERU — enthG|py heat wheel, chilled water coil, hot water coil, and sensible reheat wheel. e. Emergency Generator— order of magnitude capacity to provide rninirnG| lighting and rninirnG| heating vv0u|U he 500 KW. Memorandum, 22 February 20 f. First Cost—$580'000^ g. Longevity— VVeU8' piping and Uuctw/0rk-40 years Equipment — 15years h. Efficiency— Geothermal system is more efficient than VRF U0-2096\. k. Environmental Impact — |0vve8t 0Oz generati0n' |0vv Ozone depletion potential due to 8rnG|| amount of refrigerant. |. Service Requirements — N0rrnG| service requirements for ERU and induction system. Geothermal vve||8 require specialized service (technicians). A Source: Pete Timothy—Williams College (8)wells @ 350 ft. $17,500 each wl lining (Union Contractor) $17.500xy8> ~ $204.000 $120,000(supply and return) $804.000 - 8~$88.000/woU Hastings @ <1O>~$8R.00Ox1O~$8RO.00O=$5BO.00O /053B.0 Memorandum/Memo—All-Electric New School Building AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Discussion: Fall Special Town Meeting and Consideration of Debt Exclusion Question(s) (15 min.) PRESENTER: ITEM NUMBER: Joint Discussion with School Committee 1.7 SUMMARY: Board and Committee discussion. No vote is requested for this agenda item. Continue discussion regarding Fall 2017 Special Town Meeting to consider Hastings, LCP, Fire Station and related land purchases and potential debt exclusion vote. SUGGESTED MOTION: Not at this time. FOLLOW-UP: NA DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 8:00 P.M. ATTACHMENTS: Description Type d Approved and Future Cbpit l f,r Doubt E:M,Yusion Pre",onta t ion, • � O O � O O O O O O O O O cri cri tG O N O O� 00 � 00 OM1 O f0 l0 qze 00 qze O C6 cr LL � N N O ri O O O • O O 00 m N O O O O O O O p O O Ln O O O O O O p O N O LIl r-I V r-I O LIl LIl O O O O v� o0 o0 �t Ln w O N N O O Ln 0 O L O M m N w O O rl O 00 m N • n � rr-I .M00-I rr-I OM1 .6-1 00 • oN o �, N � L.L CO . GLL -C.3 G a r4 o • Q �~„ LL ON o oN t.0 a� t Q un CO • 0 i Ln .� o cr4r. ++ V1 o LnLn H N > Q Oo a, +O+ 3 O r-1 U .� � a > O L-1 Q) C ON Co u 40 c +, u oN G N x a) c LB G W }, E Q a N c m CO m Ln N — O E o _ x w N V N N O 4J c/I �' C 0 _ _ t +O+ 4 t = Q C O N in 'in c� O V O a. O O O p _ • , N O O C bn Ln Q 4- G1 a a i E N • m O O L� Co x bn MQj +' a a V 0 Qj Li = = a .r-1 i i Li a ti r1 N M Ln �o oo m ID ► , � Al 1? 3 \ L,ExLNLr10 �O t1�nw1:1�a1r1fiwvW, `/ CL a. � � L V L 0 0 ,N >C ca r v }, O cn cn •� r LU m � �+ U J S Cn O E p 3 i O to W 0 � L m — O m 0 m .�.r CL O x m m •— oo �— � ~ W N J � ? 1713 \ AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Update: Proposed Capital Project for Special Town Meeting,Article 3: 173 Bedford Street/Fire Station Swing Space (15 min) PRESENTER: ITEM Jeff McElravy, Tecton Architects; Pat NUMBER: Goddard, Dir. of Public Facilities; John Wilson, Fire Chief 1'8 SUMMARY: Staff update for the Selectmen and financial committees. No vote is requested. Jeff McElravy and Pat Goddard will present preliminary concept plans and an estimated budget for the use of the 173 Bedford Street property as swing space for the main Fire station, when that station is renovated. SUGGESTED MOTION: NA FOLLOW-UP: $50,000 for final design will be requested at the Special Town Meeting-Article 3. DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 8:15 p.m. ATTACHMENTS: Description Type D ("'onrcept Q'l'nm'fd)ir Fire station,swing Space Presentation mmmuuuuullu f�1 r //i w III r a IN m II d / ��� �.I ' I � ov IItiU Ir n Cie w. o ..... 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C) .......... o • • N01131dW07173fO8d • • • • • • • • • • W J • 0 • W ® U - vs IIIIIIIIIII � � Q W • 6L 9N1133 W NMO181OZ 9NI8d5 IIIIIIIIIIII � • Q • O _, IIIIIIIIIII � G • W 310A NOI5017M A30 d 9NI133 W NMOl LTOZ lltli III � • tl • IIIIIIIIIIII • • mn � tl 9NI133 W NMO1 LTOZ 9NI8d5 • d M• C y. ? C y. • • � C � O > C C � O • I d O _ Cr mmmmuuuuuul 'a+ Q O O O u Q O O S I" li .......... m O (] U Q O (] U 1 N N Y C Y C C E O C] Y N Y C Y C C 3 a v v o 0 o F L o U o 0 o Z • I...a....l o f U U U Y « '- O E > > o Y o E E > ; o mmmmuuuu • OD LLJ C LLJ C C � LLJ OD LLJ C LLJ C C • } O O O O a a o o U N O O O O � � m � � • ....... • II IIIIIIIIIIIIIIIIIIIIII ,�I � AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Letter of Support-Super-emitter Gas Leaks Pilot Program(10 min.) PRESENTER: ITEM Jennifer McClain, Mothers Out Front, NUMBER: Audrey Schulman, HEET and Amy Smith, National Grid 1'9 SUMMARY: You are being asked to support a request to participate in a pilot study with National Grid and the Home Energy Efficiency Team(HEET)to identify high volume gas leaks in Lexington. Addressing these leaks will dramatically reduce emissions and save ratepayer money in the fastest, most efficient manner. SUGGESTED MOTION: Motion to approve and sign a letter of support to National Grid to participate in a pilot study with National Grid and the Home Energy Efficiency Team(HEET) to identify high volume gas leaks in Lexington. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 8:30 p.m. ATTACHMENTS: Description Type D VH T1,4ks,Q'dotStudy ("'overmonu) D US Pih)t StUdy Q'narsa RUr tionr. Backup Mat&.",Irinl US Mops o� 1775 �c ti EDwri of lexirigton, jAffld,0dCbU5EttS3 APRILI9" �Fx INC 1°N OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN PETER C.J.KELLEY NORMAN P.COHEN JOSEPH N.PATO TEL: (781)698-4580 MICHELLE L.CICCOLO FAX: (781)863-9468 February 27, 2017 Amy Smith, Director of Gas Pipeline Safety & Compliance National Grid 40 Sylvan Road Waltham, MA 02451 am .smith&national,rid.com Re: Lexington/National Grid/Home Energy Efficiency Team (HEET) Pilot Study Dear Ms. Smith, On behalf of the Town of Lexington we would like to request to participate in a pilot study in collaboration with National Grid and the Home Energy Efficiency Team (HEET) to identify high volume gas leaks in Lexington. With an estimated 5 to 7% of all natural gas leaks emitting half of all the methane gas being leaked, addressing these leaks will dramatically reduce emissions and save ratepayer money in the fastest, most efficient manner. As we are all aware, Massachusetts law now requires gas companies to repair these high-volume, environmentally significant gas leaks on an accelerated schedule. In order to ensure a town and utility friendly method of identifying and fixing high-volume leaks, HEET, a Cambridge nonprofit working on gas leaks, along with Mothers Out Front and other allies, is partnering with Columbia Gas, Eversource, and National Grid in a pilot study to study the selected leaks and measure their emissions. HEET will provide independent oversight and analysis. The result will allow National Grid and other utilities in Massachusetts to develop best practices for finding and fixing the biggest leaks first. Proposed program National Grid will use gas leak survey data to locate what it believes to be high-volume gas leaks in Lexington, then select about 5% of the existing leaks in Lexington, or about 5-6 leaks (please note, this is HEET's speculation). National Grid will share the addresses of these proposed leaks with Lexington DPW for approval, then share the addresses with HEET, along with the addresses of 2 suspected low- volume leaks they need to repair for other reasons. They won't tell HEET which leaks are which. HEET will resurvey approximately 50% of these leaks before repairs to verify National Grid's data used to select the suspected high- and low-volume leaks. These surveys would not be 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 e-mail selectmen@lexingtonma.gov disruptive to street traffic, would be performed in a similar fashion to how National Grid surveys leaks, and would be performed by qualified personnel with appropriate safety gear. Before repairing all of the selected high and low volume leaks, National Grid will measure the emissions of these leaks using common utility tools. The measurement would take 5 minutes. They will record the measurement and share it with HEET. If possible, HEET staff will be there to watch the measurement take place. After the leak is fixed, HEET will return to the randomly selected leaks to see if any gas remains at the site and confirm there is no secondary unrepaired leak at the site. Results: HEET will provide independent oversight to show either: • The utility method is working to find and fix high-volume leaks • Or to create a database of information about the selected leaks across the three utilities so the utilities learn what metrics can help them select higher volume leaks in the future. Utilities across the state will need this information to be able to reduce emissions and wasted money in the future as well as to make sure that they aren't digging up city streets for low- volume leaks. Researchers: HEET, Boston University Professor Nathan Phillips, Bob Ackley of Gas Safety Inc, Sierra Club of Mass. and Metropolitan Area Planning Council (MAPC). Note: At National Grid's request, neither Prof. Phillips nor Bob Ackley will work on the Lexington data. However, the systems they have helped create will be used in Lexington. The Town of Lexington will provide an expedited permitting process and police detail as well as work to remove any reasonable barriers to the study. All costs associated with permitting and police detail will be paid for by National Grid. Because of Patriots' Day events in Lexington, no repair work should begin prior to April 17, 2017 and all work locations shall be coordinated with the Lexington Department of Public Works. National Grid will meet all Lexington DPW standards and conditions for restoring the road once the leak is repaired. Thank you for your consideration. Sincerely, Suzanne E. Barry Chair, Board of Selectmen cc: Audrey Schulman, HEET Chief Mark Corr David Pinsonneault, Director, DPW yNo >1 E 0 CL d 3 � N Ji �4 413 le le cv J 70 () 7 _I c0) 75 F S; r" O L L 0 C6 -1� -a n� O N •� co � � C N m c M J = DCD x C: N O to 4-0 CU O 0 E c N E O U E O O + > a) _ N CL N _0 }' N O O N E i _0 � O -0 C N O � +� O N 4- .� � O � U � F .CU U O4-0 U N n cn O N cn CL cn N �O � N N E -O � C >, N a) O -� 'E 4-0 - O --' a) � � C 0 CD E c N U (.5 z 0 -S� LTL N L u _ 'o C/) _0 � � N c N ^ -0 0 � N `a LL o ■ }' OL Doc ■ +-a O o N b.o t� z m `'� ro ■� _ Oai � 0 0 4-0 m0 N � � L ♦-' - C: o o O — m 0- (/) m � N CL � O O CL :3 :3 0 4-J 4-J 4- > � > U � 40 Oa) ■M -0 L^'' low ■ O � a) 4-0 U U CU c }' 0 O O •per � L- O � a) C L0 � � Nm � - O O � 0 � � � �'cn E � c� 0 � 00 � � � � � N � N D �--+ U.5 42C)- > Q -0) -rill AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Community Choice (Electricity)Aggregation(10 min.) PRESENTER: ITEM Mark Sandeen, Sustainable Lexington; NUMBER: John Shortsleeve, Baystate Energy; Paul Grover, Peregrine Group I.10 SUMMARY: A vote is requested for this agenda item. Representatives for the Sustainable Lexington Committee will recommend that the Town participate in a municipally sponsored electric aggregation program. All residential customers will be automatically enrolled to participate unless they choose to opt-out or already have a non-Eversource provider. At program launch, the electric supply rates will be less than the Eversource supply rates (or the Town will not move forward). Electric aggregation rates, however, typically change once or twice per year and may or may not be less than Eversource rates for future periods. If future aggregation rates are not less than Eversource rates, electric customers have the option to opt-out of the program. SUGGESTED MOTION: Move to authorize the Town Manager to execute an aggregation supply agreement if the price is below the price of Basic Service at program launch. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 8:40 p.m. ATTACHMENTS: Description Type d 1Prog;rrnnnPresentation Pro",onrtation, D llirogTMrssnnflnr.kd,r mtio r.ka,r Ra sidenr:ts; Backup Matoriffal //rrr uj /;r mwa ui rrr// 0 U. 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What will chairige vlith this I1,arogr irn? 4. II:::)o II have to Ifs irfi6ill,)ate 5® II have Sligiried it y owil"i coiritir ct vlith al"i eIIectilliCit7 Will II I1,,)e eiriirollled liiri the I'airo it itn 6. Who do II c IIII vlheiri the Ij,,)ovver goes OLAt 7® Will II receive a 5ecchid Il,,)lillll? 8. Will Il::::::: e11`50Ljrce If irovide it e vlith a lower qUallit7 of service I1,)e aU e II Ifs irfi6ill,)ate liiri this I'airo it itn 9. What If Il::::::: e11`50LJrce� 'S II'aiirlic falls I1,,)e1ovv the Ifairogr irn I1,arlice 1 ® II Ilow Iloiri vvlillll the Ifairogr irn II st 11. II sire CLArireintll° ellig lill,)lle for the Ilow lincoime delivery it to firs. im Il::::::: e11`50Ljrce Will this chain e http://www.lexingtonma.gov/community-choice-program/pages/frequently-asked-questions 115 2/22/2017 Frequently Asked Questions I Town of Lexington MA 12. II have solair 1,,)airiels oiri irny property, If I joir-i the I1,arogiroirri, will II C011"Ifill"We to receive inlet irneteil1irig credits? 13. Will II 1,,)e er-irolled if II aa-i ol"i 1::.::.:::ve11`S0Urce''s I)o INot Call Illist? 1 ® IIs I exiirigtoiri the oirfly coirT'iirT'1U11"fltY lii11 II assachUsetts crew Brig this Ikiirid of 1,arograa-i? 1. What is electricity supply? Electricity service has two parts, delivery and supply. Electricity delivery is the process of bring- ing electricity to you along wires. Electricity supply is the electricity itself® Ever source is responsi- ble for electricity delivery in Lexington. In addition, Ever source typically chooses the electricity supplier and passes that cost along to customers® This is called Ever source is ervice® Within the Lexington Community Choice program, Ever source will continue to deliver the elec- tricity but will no longer choose the electricity supplier. Instead, Lexington will choose an electric- ity supplier for Town residents and businesses through a competitive bid process. 2. How much money will I save? It is not possible to predict how much money you will save® Savings will depend on a number of different factors, such as: • The rates that are included in the responses to the RFP (request for proposals) that Lexington will issue for an electricity supplier • What type of customer you are (residential vs. commercial) • How much electricity you consume In other communities, average customer savings have ranged between approximately $20 and $70 a year® Savings will appear only on the supply portion of your ill® Delivery charges will be unaffected by the aggregation. 3. What will change with this program? You will see two changes as a result of participating in the Lexington Community Choice norm® • On the Supplier Services portion of your Ever source electric bill, you will see the program supplier listed instead of is ervice® • The rate that you are charged for supplier services will change from the is Service rate to the rate that Lexington has negotiated with the selected supplier. http://www.lexingtonma.gov/community-choice-program/pages/frequently-asked-questions 2/5 2/22/2017 Frequently Asked Questions I Town of Lexington MA Otherwise, everything else will remain the same. You will continue to receive your bill from Ever- source, you will continue to pay Eversource, and you will continue to call Eversource when your power goes out® f you are eligible for any discounts from Eversource, those will be unaffected your participa- tion in this program. have to participate? II Eversource Basic Service customers will be automatically enrolled. But you do not have to participate in the program if you do not want to® You may opt out of the program at any time with no penalty or fee® After the electricity contract is signed, you will have three ways too t out before the program begins: 1® You will receive a letter in the mail notifying you of your right too t out of the program. You may opt out by signingn returning the postcard that accompanies that letter® ® You may opt out by calling the customer service number for the selected electricity supplier. 3. You may opt out online® After the program begins, you will have two ways too t out® 1® You may opt out by calling the customer service number for the selected electricity supplier. ® You may opt out online® have signed my own contract with an electricity supplier. Will I be enrolled program?in the f you have already signedcontract with an electricity supplier, you will not automatically be en- rolled in the program. f you would like to participate in the Lexington Community Choice program, we recommend that you first check the terms of your existing electricity supply contract® Many include minimum en- rollment periods andearly termination fees® o participate in the program, you can call the customer service number of the selected electrici- ty supplier. http://www.lexingtonma.gov/community-choice-program/pages/frequently-asked-questions 315 2/22/2017 Frequently Asked Questions I Town of Lexington MA 6. Who do I call when the power goes out? Ever source will continue to deliver your electricity and maintain the polls andwires. CallEver- source if your power goes out, as always. 7. Will I receivesec ? Ever source will continue to bill you for your electricity, and this is the only electricity bill you will receive as a participant in the program. 8. Will Eversource provide me with a lower quality of service because I program?participate in this Ever source's u lit of service to you will be unaffected your participation in the program. The reason is because Eversource does not profit from the supplier services part of your electric bill. They pass the electricity supply charges along to you with no markup. They make their profit from the distribution charges. result, they are indifferent to whether they choose your suppli- er or you choose your supplier. 9. What if Eversource's price falls belowe program price? e program price will be set for a fixed period of time by a contract® Ever source's ricer change every six months or less, depending on vet kind of customer you are® As a result, it is very likely that for some months, the program price will be higher than the Eversource price. The program goal will be to beat Ever source's ricin on average of the duration of the electricity supply contract® However, if the Eversource price does fall below the program price, you are free too t out of the program for no penalty or fee® If you choose too t out, you will be returned to Eversource Basic ervice® last?lo. How long will the program Until the aggregation is formally discontinued by the Town, the program will remain in place. However, the specific electricity supply contract lasts for a set amount of time® The Town will es- tablish a contract with n electricity supplier for a duration of time that provides the best possible value for the town® When that contract is finished, the Town will issue an RFP (request for pro- posal) for a new contract® Existing program participants would continue their enrollment in the program automatically under the new contract® If the Town chooses not to issue mother RFP and sign a new electricity supply contract, all program participants will be returned to Eversource Basic Service. currently eligible for the low-incomev v . change?Will this http://www.lexingtonma.gov/community-choice-program/pages/frequently-asked-questions 4/5 2/22/2017 Frequently Asked Questions I Town of Lexington MA If you are eligible for any discounts from Eversource, those will unaffected by your participation in the program. have solar panels on my property. If I join the program, will I continue to receive net metering credits? Yes® Net metering will work the same way if you participate in the program. Your net metering credits from your solar panels will continue to appear on your Eversource bill and will continue to be calculated based on Ever source's Basic Service rice® 13. Will I be enrolled if I am on Eversource's Do Not Call list? o® If you have added your name to Eversource's Do Not Call list, your account will not receive any mailings about the program, and your account will not be automatically enrolled. But you may participate if you wish® To participate, you will need to contact the electricity supplier that the Town selects and ask to be enrolled. 14. Is Lexington the only community in Massachusetts creating this kind of program? o® Municipal electricity aggregation has been building momentum across Massachusetts. Lex- ington will be joining more than 70 other Massachusetts communities that already have active aggregations, communities such as Salem, Natick, Chelmsford, Swampscott, Greenfield, West- borough, the communities of the Cape, and many others® FOWN GOVERNMIEN F ...................................................................................................................................... Town Meeting al�. ............................................................... SeIeGtinnen Online Services ..................................................... ............................................................................. Flublic IFlecolyds MOIFIIE:" ........................................................................... ......................................... BU1111 DING & ZONING ................................................................................................................................ Fleirimits ...................................... 13oaird of s :.....................................A22gaL FlIanning - .....1p ....12t ...................................... ... gi I p MOFRIE:' * ......................................... RECREATION & PROGRAMS ............................................................................................................................................................................ Flecire tion Flirogmirns .............................9.................. ................ Coirnirnuirilly ...I p-..I� ................................................ ....Qp . l::J u.1n.n..a..i.r.] S..eJ.r.vJ1.c.e..s. MOIFIIE:" * ......................................... IP IE IR II 11 IC S & 11 ICIENSIES ....................................................................................................................................... F1 u lb 11 li c I Nealltlh .................................................................. .[.22g U c. e..... nses .......... ................... F:Iircairinns I 1censes& F:11E) cairds ..................................................................................................................................................... http://www.lexingtonma.gov/community-choice-program/pages/frequently-asked-questions 515 Lexington Communily Choice Ylexington) / / Ulexington) Menu FAQ (/LEXINGTON/FAQ) RESOURCES (/LEXINGTON/RESOURCES) IMPLEMENTATION PROCESS (/LEXINGTON/IMPLEMENTATION-PROCESS) CUSTOMER SUPPORT (/LEXINGTON/SUPPORT) i Delivering more renewable energy to Lexington, cost effectively Lexington Community Choice The Town of Lexington (http://www.lexingtonma.gov/) is developing a plan for an electricity aggregation program called the Lexington Community Choice program. Electricity aggregation is form of group purchasing in which a city or town selects an electricity supplier on behalf of its residents and businesses. This means Eversource will continue to deliver electricity to Lexington, but Lexington will now use a competitive bid process to choose its own electricity supplier. Your Eversource bill will show a change in electricity supply charges, but delivery charges will be unaffected. Program benefits will include: • Greener power cost effectively: The program goal is to deliver 100% green electricity to Lexington at an affordable price • Choice: The program will provide choice in the environmental characteristics and price of your electricity supply • Predictability: The program will seek to provide a steady, year-round price for electricity supply without the seasonal volatility of Basic Service prices • Transparency: The program will provide a vetted, transparent alternative to Basic Service with public terms and no hidden costs or fees What you will see and experience Eversource Basic Service customers, both residential and commercial customers, will be automatically enrolled. If you have already established your own contract with an electricity supplier, you will not be automatically enrolled, but you may choose to join the program if you wish. As a program participant, you will see two changes on your Eversource electricity bill: 1 . A new price for the electricity supply portion of your bill 2. The name of the electricity supplier selected by the town in place of Eversource Basic Service What will not change: • You will continue to receive one bill from Eversource • Eversource will continue to deliver electricity, restore service after an outage, and maintain the poles and wires • Net metering will remain the same • Low-income discounts will remain the same If you do not wish to participate If you do not wish to participate in Lexington Community Choice, you will have the freedom to opt out of the program before it launches and remain with Eversource Basic Service. After program launch, you may can continue to opt out at any time with no penalty. Details on opting out will be provided closer to program launch. Program implementation schedule The Lexington Community Choice program has now completed a public comment period. The Massachusetts Department of Energy and Resources (DOER) is currently reviewing the Town's aggregation plan. After the DOER review is complete, Lexington will submit the program plan to the Massachusetts Department of Public Utilities (DPU)for their approval. That approval process is likely to take a couple months. Once the DPU has approved the plan, Lexington can issue an RFP for an electricity supplier. Program details such as price and renewable energy content will be determined when the electricity supplier contract is signed. Approximately one month before program launch, program details will be publicized through a community education effort, which will include: • An informational letter - mailed to every eligible participant. This letter will include details on pricing, renewable energy content, and how to opt out. • Detailed information on the program web page • Public information sessions • Customer support by phone and email The target launch is early 2017. Learn more To learn more now, read the draft aggregation plan (/wp-content/uploads/2016/05/Lexington-Aggregation- Plan 20160623 DOERFiling.pdf) (PDF) and the FAO (/lexington/faq). If you have additional questions, please contact the Town consultants, Peregrine Energy Group, through the customer support page (/lexington/support) or by calling 1-844-483-5004. They are helping Lexington to plan and implement the program, and they provide customer support. They will be happy to answer any questions about how the program will work. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Proposed Programming for Community Space at 20 Pelham Road Facility (10 min.) PRESENTER: ITEM NUMBER: Melissa Battite, Director, Recreation and Community Programs I.11 SUMMARY: Staff update only. No vote requested for this agenda item. As the Town moves forward with the purchase of the 20 Pelham Road property, the Selectmen have endorsed a plan is to use this building for the Lexington Children's Place/pre-kindergarten program(classroom wing) and community use(gym/cafeteria wing). The Selectmen authorized the Department of Recreation and Community Programs to study and recommend programmatic uses for the gym/cafeteria wing. Melissa Battite, Director of Recreation and Community Programs will present the initial recommendations. SUGGESTED MOTION: NA FOLLOW-UP: DiNisco architects is working on schematic design drawings to meet the programmatic needs for the community space, as identified by the Department of Recreation and Community Programs. DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 8:50 p.m. ATTACHMENTS: Description Type Cd fi)r Budding Use ("'over Mom) V5 MOPN� O 1775 T O � A Q p 3 7.� ARRIL I4" L�XINGTO� MEMORANDUM To: Carl Valente,Town Manager From: Melissa Battite, Director of Recreation and Community Programs Re: Programming at Pelham Date: February 21, 2017 The Recreation and Community Programs department is looking forward to expanding the Community Center campus to include the Pelham facility. On Monday, February, 6t", Karen Simmons and I met with Pat Goddard along with two members from the Dinisco Design team to review the current footprint of the Pelham building and the areas that are being considered for Recreation and Community Programs use. The existing space includes a gymnasium, a stage, a cafeteria, a commercial kitchen and one classroom. Recommendations for building improvements include these areas as well as creating adequate storage, an administrative office area, restrooms, locker rooms and family changing areas. The administrative space will allow the presence of a staff member and serve as the welcome area for participants to check in and register while there is scheduled activity in the building. There are 12 existing parking spaces available for community use during the daytime hours and expand to approximately 85 during the evening and weekend hours when the Public Schools (LCP) program is not in session. The recommendation for additional parking spaces is being considered adjacent to the community programs entrance of the building, as well as maximizing the existing spaces at the Community Center. The addition of this facility will allow the department to expand existing programs currently held at the Community Center, off-campus, in the schools or partner/satellite locations. Many programs are reaching or at capacity including youth, teens, sports and senior programming. Program expansion will focus on the preschool, adaptive and adult populations. Specific programming will continue to be developed based on the community needs, industry trends and budget capacity to support expansion. Preliminary ideas include, school vacation and summer camps, group fitness and sports leagues, special events, theatre, cooking & nutrition classes, concerts and Open Mic nights. Pelham will also allow us to maximize the multi-use spaces to provide year round activities and events with a focus on family and multi- generational programming. The Recreation and Community Programs Enterprise Fund will support the offerings through revenue generating programs and services. I anticipate working closely with the Lexington Public Schools and Facilities Department as the overall Pelham facility is developed and prepared for occupancy. I look forward to speaking with you about our ideas. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Update - Conversation on Guns (10 min.) PRESENTER: ITEM NUMBER: Joe Pato & Michelle Ciccolo 1.12 SUMMARY: The Board's working group on addressing community concerns about gun violence will present their report in preparation for reporting to the Annual Town Meeting. The report outlines community outreach undertaken by the working group and summarizes previous Board actions. Recommendation: As a result the change in interpretation of state law—which is currently the subject of a court challenge— the working group advises that the town should delay action on a community conversation on gun issues. In addition, the Town is investigating training a cadre of facilitators which would enhance the process for community dialogue. SUGGESTED MOTION: No motion necessary. FOLLOW-UP: Selectmen's Office. DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 9:00 P.M. ATTACHMENTS: Description Type D 20116Arrti,la.r 34 BOS W6 report IAiilirit Report of the working group on addressing community concerns about gun violence .Doc Pato 10 January 2017, revised 16 February 2017 ARTICLE 34:AMEND GENERAL BYLAWS— GUNS(CITIZEN ARTICLE) MOTION: Resolved that Town Meeting requests the Board of Selectmen to inform the Great and General Court of its concern that existing Massachusetts laws regarding assault weapons (M.G.L. c. 140, § 131M) may not sufficiently protect citizens of the Commonwealth, and Lexington.Town Meeting asks the Selectmen to initiate a town -wide discussion about assault weapons and gun violence that would lead to fully considered proposals (to be conveyed to the Great and General Court)for a strengthening of those laws. Adopted:Yes: 105, No: 62,Abstain: 5 Board AQ:t J o r-i Taking immediate action in April 2016 in response to the Town Meeting's request expressed in the article 34 resolution asking the Selectmen to initiate a town-wide discussion on assault weapons and gun violence the Board tasked members Joe Pato and Michelle Ciccolo as a working group to investigate a response. The working group began by identifying goals—including having an inclusive process that proceeds without predetermined outcomes.Town Meeting members expressed their concern over a wide range of issues related to gun violence and the first task was to identify a candidate set of issues to consider, how to engage facilitators, how to identify and attract key stakeholders from a broad range of communities to participate, how to keep a conversation moving to a constructive outcome reflecting the broad range of concerns and perspectives present in Lexington. At the Board's June 27, 2016 meeting the working group reported preliminary results of its investigation. The working group reached out to various stakeholders including: advocates for gun rights, advocates for gun control, members of Lexington's Interfaith Clergy Association, members of the League of Women Voters, members of Lexington's State House delegation, and Lexington's Congressional Representative. During these conversations it became clear that conducting a successful community conversation on the topic of gun violence and gun safety would require special facilitation skills.The working group investigated non-partisan organizations with expertise in conducting and training facilitators for community dialogs on issues that touch on deep social divides such as those around gun control and gun violence. Results of this investigation yielded concept proposals for professional training and facilitation—but these proposals require funding that was not approved as part of Town Meetings action. DRAFT Joe Pato, 16 February 2017 In July the Office of the Attorney General issued an enforcement notice clarifying that the existing state law covers "copycat" weapons not just the set of weapons enumerated in the law.This interpretation closely matched the initial proposal for a town by-law contemplated by the sponsor of Article 34. h:t:ti2://www.irpass. ov/ ..�IpgI II.I!. .::::.s .ft:k.".:�.y/riseaIlor....w(ea,) )ns-(en (ein"ienror...n��Irli and h:t:t.p://www.imass,qov/aq. . .::::.S .ft:k.".:�.y/ wl��;k.hrOin°III ecoIrnIrneIr atIIoIr As a result the change in interpretation of state law—which is currently the subject of a court challenge —the working group advises that the town should delay action on a community conversation on gun issues. In addition,the Town is investigating training a cadre of facilitators which would enhance the process for community dialogue. DRAFT Joe Pato, 16 February 2017 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Selectmen Committee Appointments and Resignations (5 min.) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.13 SUMMARY: Historic District Commission Fill two (2)Associate positions to the Historic District Commission as follows: 1. Unexpired term ending 12/31/17 of Jon Wardell(resigned August 2016). 2. Term ending 12/31/22(open seat for term Jan 2017 - Dec. 2022). Four candidates have been submitted for consideration from the following organizations. . Lee Noel Chase, Library Submission . Mark Connor, Historical Society Submission . Thomas O. Fenn, LACS Submission . F. David Wells, Historical Society Submission Board of Registrars . Accept the resignation of Jean Barrett from the Board of Registrars . Appoint Mark Vitunic to the Board of Registrars Transportation Advisory Committee . Appoint Mr. Su Shen to the Transportation Advisory Committee. Center Committee . Accept the resignation of Ellen Basch from the Center Committee SUGGESTED MOTION: . Motion to appoint to the Historic Districts Commission for the unexpired term ending 12/31/17. . Motion to appoint for a term ending 12/31/22. . Motion to accept the resignation of Jean Barrett from the Board of Registrars . Motion to appoint Mark Vitunic to the Board of Registrars for a term to expire March 31, 2018 . Motion to appoint Su Shen to the Transportation Advisory Committee for a term to expire September 30, 2019. . Motion to accept the resignation of Ellen Basch from the Center Committee, effective immediately. FOLLOW-UP: Selectmen's Office DATE AND APPROXIlMATE TIME ON AGENDA: 2/27/2017 9:10 P.M. ATTACHMENTS: Description Type AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve New Limousine License —Bostantrans Car Services (5 min.) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.14 SUMMARY: Bostantrans Car Services LLC has requested a new Limousine License and has provided the necessary paperwork. A CORI check came back with no information and the applicant has received a favorable Inspection Report on the livery vehicle from the Police Department. The License will expire April 30, 2017. SUGGESTED MOTION: Motion to approve the application and issue one(1)Limousine License to Bostantran Car Services LLC, 137 Massachusetts Avenue. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 9:15 p.m. ATTACHMENTS: Description Type D R) a nitrrul",C°err sorrviae", Backup Matorrinl D E C N 0 W E TOWN OF LEXINGTON tti SELECTMEN'S OFFICE J A N 2 7 2017 } ,\ APPLICATION FOR SELECTMEN LIMOUSINE LICENSE The Board of Selectmen issues Limousine Licenses for carrying of passengers for hire. Please fill in this form completely and return to the Selectmen's Office along all of the required items listed below. If you have any questions please contact the Selectmen's Office at 781-698-4580 or email selectmenLaj.exingtonma.ego CORPORATE NAME: �� /, )j•/ / ��S �- /� lam= _ D/B/A: ON-SITE MANAGER NAME AND PHONE NUMBER: BUSINESS ADDDRESS: /.37 ,1 A!4 S A-UjE LEXIP(- "% EMAIL ADDDRESS: meA-nef'" 60S"74�p_:)47- -2s _ C_Oaq NUMBER OF VEHICLES: INFORMATION ON EACH VEHICLE (Year, Make, VI No. and Plate No. and where vehicle garaged): ROUTES: ✓ � � j Autho "zed Sign i'� Federal Identification No. or Social Security Number Submit to Selectmen's Office: 1. Application 2. Check for$30.00 per vehicle (payable to Town of Lexington) 3. Workers' Compensation Insurance Affidavit(incl. copy of Declaration pg. of policy) 4. Proof that vehicle(s)has been registered and inspected by Registry of Motor Vehicle 5. Completed CORI form and drivers license or other government photo identification 6. Inspection Report from Lexington Police Mechanic (contact William Ahern at 781-862- 1212 to make an appointment for the inspection). AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Minutes & Executive Session Minutes -September 2016 PRESENTER: ITEM NUMBER: Suzie Barry, Chairman C.1 SUMMARY: Summary The minutes of September 7, September 12, September 21, September 26 and a joint meeting between the BOS and School Committee on September 13, 2016 are ready for your review and approval. The Executive Session minutes of September 12 and September 26, 2017 are ready for your review and approval. SUGGESTED MOTION: Motion to approve the minutes of September 7, September 12, September 21, September 26 and a joint meeting between the BOS and School Committee on September 13, 2016. Motion to approve but not release the Executive Session minutes of September 12 and September 26, 2017. FOLLOW-UP: Board of Selectmen DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 ATTACHMENTS: Description Type D Sopto,utirV orr 20116 Minutes; Backup Matorrinl 70-1 Selectmen's Meeting September 7, 2016 A regular meeting of the Board of Selectmen was held on Wednesday, March 23, 2016, at 4:10 p.m. in the Selectmen Meeting Room of the Town Office Building. Ms. Barry, Chairman, Mr. Cohen, and Ms. Ciccolo; Mr. Valente, Town Manager; Mr. Addelson, Assistant Town Manager for Finance; Mr. Goddard, Director Public Works; and Ms. Burke, Recording Secretary, were present. Letter of Intent 171-173 Bedford Street Mr. Valente said the Board has been negotiating with the owners of 171-173 Bedford Street. The property has been on the market. On August 29 we reached agreement on the purchase price. He clarified that it is one piece of property: 171 is the address that the Town has and 173 is the address of the property owner uses. He proceeded to note the highlights of the Letter of Intent: The negotiated purchase price is $4,300,000. The owners of the property have accepted that purchase price. It is currently occupied by two entities: Liberty Mutual on the ground floor and until recently RCN on the second floor. We are currently in the due diligence period where the Town has an opportunity to survey the property and make a determination if the property will meet our needs. The due diligence involves two aspects: one, an environmental review to make sure there is no contamination on the site, and secondly, the Facilities Department is doing an architectural and engineering review to assess the building again for Town needs. Our due diligence period goes through our Special Town Meeting, September 21. During this period the broker for the property will stop marketing the property as the Town has exclusive right to purchase the property. If Town Meeting approves the purchase, the Town has 5 days to sign the Purchase and Sale Agreement. Town Counsel is currently drafting the P & S. Ms. Barry asked about the provision on"Publicity and Confidentiality" on page 3 of the Letter of Intent. She indicated people seem confused about this provision. Mr. Valente explained to the attorneys for the seller that in government, everything is public. They understood we could not keep this Letter of Intent private. It would go not only to boards and committees but the meeting agenda packet on the website which is available to the public. Ms. Ciccolo was concerned about the short timeline from Town Meeting to when we have to execute this contract, and when will we be able to see this at one of our meetings. Mr. Valente will check with Town Counsel on the status of the draft. Ms. Barry thanked Mr. Valente for moving so swiftly to bring us to this point. Article Positions &Assignments for STM 2016-5 Article 2 -- Land Purchase -- 171-173 Bedford Street--$4.3 Million.In addition to the figure in the warrant, Mr. Valente indicated there would be an additional cost of$200,000 in 70-2 Selectmen's Meeting—September 7, 2016 engineering work, legal closing costs and surveying so this would bring it to $4.5 Million. The Board supports this article and Ms. Barry will present to Town Meeting. Ms. Barry recognized Mr. Hurley, Chairman of the School Committee, and Mr. Goddard Public Facilities Director. Article 3 —Supplemental Appropriations for Middle Schools—Additions and Remodeling. Mr.Hurley indicated the School Committee took a vote and decided to indefinitely postpone. Article 4— Supplemental Appropriation for School Facilities Capital Projects Mr. Hurley indicated this article leads to the bids for the larger classrooms and the way that it was bid was 5 classrooms with 6 as an alternate. The bids are based on the Special Town Meeting 1, Article 2, back in 2015. $3 Million Dollars was voted for the five classrooms or for the alternate 6 classrooms. The bids came in above the amount appropriated and the shortfall between the bids and the$3M leaves us $1,430,000 short for 6 modulars or, if 5 modulars, it would be $878,000 short. The Committee voted to request a supplement of$1.430,000 for the 6 modular classrooms: 2 at Bridge, 2 at Bowman, 2 at Fiske. The reason for 6 is that we need that much to decompress the spaces there now even without increased enrollment. Mr. Cohen asked if the $1,430,000 will be borrowed. Mr. Addelson answered yes. The question is how much of the supplemental appropriation will be sought at the Special Town Meeting. When Town Meeting approved $5,386,000 last December, it included $520,000 for design work on the Hastings School in the event the Massachusetts School Building Authority(MSBA) did not approve that project. It was also represented at that time if the MSBA were to approve funding of the Hastings project,that $520,000 would be available as a potential source of supplemental funds for the modulars if the bids came in higher than the estimates. We have a recommendation from the School Committee for 6 modulars at $1,430,000 to which we can apply the $520,000 that is no longer needed from the appropriation last December, to seek a net supplemental appropriation under this article of$910,000 in the final issuance of debt. Mr. Addelson is comfortable with the language in the motion last December that it is broad enough that it would allow the$520,000 to be used toward the financing of the modulars. Mr. Cohen indicated we do not have to mention the $520,000 at all in the motion. Mr. Addelson said if everyone agrees, that is the case. Mr. David Kanter, Capital Expenditures Committee, indicated the committee has voted to endorse this article. Because of the compression which already exists in the elementary schools, we need the 6 modulars to address that as well as the enrollment growth. Mr. Kelley joined the meeting. 70-3 Selectmen's Meeting—September 7, 2016 The Board voted to support this article and Mr. Pato will present to Town Meeting. Article 5 —Appropriate Funds for Police Station Feasibility Study Mr. Valente referred back to the Article 2 discussion relating to the purchase of 171-173 Bedford Street. The plan is, if the Town is successful in purchasing that property, the first use will be as swing space while we renovate or rebuild the main Fire Station which will take about 16— 18 months. Once the Fire Station project is completed, assuming Town Meeting approves that project,the property could either be used as swing space when the Police Station is renovated or possibly it could become the permanent home of the Police Station. Article 5 would provide funds which would allow the Town to evaluate both sites (1575 Mass. Avenue and 173 Bedford Street)to determine if one site would be preferable for a Police Station. The request is for$65,000 to do that study and part of that would be a traffic study for 173 Bedford Street for either fire or police as well as studying the 173 Bedford Street building and the existing Police Station. Mr. Kelley indicated he supports the intent of Article 5 but he is wondering if$65,000 is enough to perform program analysis for both sites Mr. Goddard said they tested what the market would require to be able to receive submissions on this. They will go out for designer/selection and through that testing of the market they arrived at that number which also has a$5,000 contingency. Their intent with the support of the Permanent Building Committee would be to solicit a designer who does both Fire and Police Stations under one submission. This will make the study more efficient. Ms. Ciccolo asked if they got to test the market for the traffic piece of the proposal. Mr. Goddard responded "no",but we do have experience as a result of what we have done recently. Mr. Cohen asked where the $65,000 is coming from. Mr. Valente indicated the staff recommendation is to come from the tax levy. Mr. Kanter, speaking for the Capital Expenditures Committee, said CEC unanimously supported this effort not only to update the space needs study but there are other elements that have come into play since the needs were identified in 2010 The Board supports this article and Mr. Kelley will present to Town Meeting. Article 6—Amend 2017 Operating Enterprise Fund and Community Preservation Budgets Mr. Addelson indicated there are some minor revisions and corrections to the information in the packets and provided the corrected copies. We recently revisited our estimates of revenue that we carried into the 2016 Annual Town Meeting to support the operating budget that was recommended to and eventually adopted by Town Meeting. He identified changes in the estimate of revenue: 70-4 Selectmen's Meeting—September 7, 2016 • Property Tax Levy-- Our Tax Levy in the spring included new growth, a component of the Tax Levy, estimated at $2.5M. We are now comfortable that the number will come in at a minimum of$2.7M., a$200,000 increase in the tax levy. • State Aid -- The figure that we carried into Town meeting had an assumption of 2% increase over the previous year. This past June when the budget was voted by the Legislature, our State Aid came in a little more than a million and a half dollar more than we estimated last spring. The primary driver is Chapter 70 education aid which came in $1.46M greater than we had estimated. That is money that is available for any General Fund purpose. It is part of our fungible General Fund Revenue and is available for use for multiple purposes. • Revenue Offsets—The Commonwealth assesses us for a variety of charges known as the Cherry Sheet assessments and there has been some reduction in the Cherry Sheet assessment. Actually there was an increase of$10,000 but an offsetting decrease in revenue offsets of$300,000 for a net of$289,993. Each year it is our practice to set aside $300,000 to offset any potential snow and ice deficit at the end of the fiscal year. In FY17 we set aside this $300,000 for FYI for the snow and ice deficit which never materialized. This $289,993 is now free and clear to be applied for other purposes. The bottom line is we are looking at a combination of these three factors of increased General Fund revenue totaling$2,002,481. Under Article 6 the proposal is that: • $6,250 be appropriated to the Town Clerk's budget for early election voting. • $30,000 be applied to Misc. Boards and Committees for Vision 20/20 to conduct a Town Demographic Survey. • $22,460 for a supplemental appropriation to the Economic Development budget for a potential funding gap for the REV Shuttle. Under Article 5, $65,000 is to be appropriated for the Police Station Feasibility Study. Mr. Addelson proposed that the net balance of increased new revenue of$1,878,771 be appropriated into the Capital Stabilization Fund under Article 7. Moving on with Article 6 he said there are two housekeeping items regarding the Enterprise Funds: It would be to decrease the MWRA assessments that were adopted under Article 5 at the 2016 Annual Town Meeting,based on the final assessments that were levied by the MWRA Board of Directors at their June meeting. We would propose that those appropriations be reduced for the MWRA Wastewater Assessment by$45,233 and the MWRA Water Assessment by$28,961. These revised figures along with other components of the adopted FYI Water and Wastewater budgets will serve as a basis for preliminary rate recommendations that will be brought to the Board next Monday night. 70-5 Selectmen's Meeting— September 7, 2016 Finally, under Article 6 there would be a proposed increase of$40,000 to the debt service budget of the Community Preservation Fund to make moneys available to retire a note that was issued last June for the final phase of the Community Center renovations. By not converting the note to a bond, issuance and interest costs would be saved. Mr. Addelson sought and was granted the recommendation of the Community Preservation Committee for the supplemental appropriation. Mr. Kelley asked what the balance of the Capital Stabilization Fund would be after the addition of the$1.8M. Mr. Addelson replied close to $20,000,000. Mr. Peter Enrich, Precinct 4 Town Meeting member, and member of the 2020 Vision Committee, further explained the Committee's request for $30,000. Twice the Vision 20/20 Committee has done community-wide surveys to determine citizen attitudes toward the Town, services provided,what things are important to them, what quality they assigned to things that are being done, and what their priorities are. It has been repeated every five years. Demographics have gotten into it recently because 20/20 has been looking at changes in demographics in the town and have identified some significant changes. In light of the demographic changes, it is important to renew the survey and correlate it with demographic responders. The timing has been guided by the fact that the Planning Board is gearing up for its next Comprehensive Plan and they would love to have it completed by the time they are completing their Plan. Mr. Kanter, Capital Expenditures Committee, indicated the CEC endorses the S40,000 retirement of the note. He also asked about the $22,460 for the REV shuttle. Does that represent the Town covering potential needs? Mr. Valente said one of the property owners who has contributed in the past has not yet made a commitment this year so this is in case they do not come through. The Board supports this article and Mr. Cohen will present to Town Meeting. Article 7—Establish and Appropriate To and From Specified Stabilization Funds Mr. Addelson said there would be two actions taken: first, to appropriate into the Transportation Demand Management Stabilization Fund $48,621.58, revised from figure in the packet, as a result of a payment that we received today from Lexington Place Condominiums. The components of those payments are made under agreements with Avalon Bay, Watertown Savings Bank, Lexington Place Condominiums and The Inn at Hastings Park. The second action is that the residual balance of our revised estimate of FY17 General Fund Revenue, $1,878,771, is recommended to be appropriated to the Capital Stabilization Fund under this article. Mr. Kanter, Capital Expenditures Committee, indicated CEC is in favor of this transfer. 70-6 Selectmen's Meeting— September 7, 2016 The Board supports this article and Ms. Ciecolo will present to Town Meeting. Ms. Barry indicated they would revisit the Article Positions chart on Monday night so Mr. Pato can register his positions. Consent Agenda Use of the Battle Green—911 Remembrance Ceremony The Lexington Interfaith Clergy Association has requested use of the Battle Green to hold a 9/11 Remembrance Ceremony on Sunday, September 11, 2016 from 5:00 p.m. to 7:00 p.m. Police, Fire and DPW do not have any concerns with this request. Upon motion duly made and seconded, it was voted 4-0 to approve the use of the Battle Green by the Lexington Interfaith Clergy Association on September 11, 2016, for a 9/11 Remembrance Ceremony 5:00 p.m. to 7:00 p.m. Ms. Barry stated that the next meeting of the Board of Selectmen is scheduled for Monday, September 12. Upon motion duly made and seconded, it was voted to adjourn at 4:48 p.m. DOCUMENTS PRESENTED: Revised "Proposed FY17 Supplemental Appropriations at the 9/21/16 Special Town meeting: Sources and Uses" A true record; Attest: Pauline Burke Recording Secretary 70-7 Selectmen's Meeting September 12, 2016 A meeting of the Lexington Board of Selectmen was held on Monday, September 12, 2016 at 7:00 p.m.in the Selectmen's Meeting Room of the Town Office Building. Chairman Barry, Mr. Kelley, Mr. Cohen, Mr. Pato, and Ms. Ciccolo were present as well as Mr. Valente, Town Manager and Ms. Siebert, Recording Secretary. Selectmen's Concerns/Liaison Reports Mr. Pato reported that he was present at the well-attended and moving Lexington Interfaith Clergy Association's 9/11 ceremony on the Battle Green. Ms. Barry spoke to two items: First, she expressed thanks to Fire Chief John Wilson and Assistant Chief Derek Sencabaugh for hosting tours of the Fire Station for over 30 Town Meeting Members in advance of the Special Town Meeting, scheduled for Wednesday, September 21. Second, Ms. Barry reported that she and Selectman Ciccolo attended a Chairs Plus One meeting with representatives from the School Committee, Capital Expenditures, and Appropriations Committees as well as with Town Manager Carl Valente, Director of Finance Robert Addelson, and Public Facilities Director Patrick Goddard. The meeting was convened in anticipation of Special Town Meeting to discuss a timeline for preparations for debt exclusion votes for the new Hastings School and renovation/rebuilding of the fire station, including temporary swing space accommodation. Ms. Barry noted that the Hastings School project has received MSBA funding. Also under discussion at the Chairs Plus One meeting were the Lexington High School HVAC system and relocation of the School Department's pre-school(LCP). Design funding for LCP will be discussed at the joint School and Selectmen meeting scheduled for September 13. Ms. Barry foresees a fall 2017 STM vote on the above projects,the timing driven to a degree by the imperatives of the Hastings School and MSBA requirements. Town Manager's Report Mr. Valente noted four items and asked DPW Director Dave Pinsonneault to elaborate on the first two: • Mr. Pinsonneault provided an update on the recent water pressure issue in certain parts of town, most notably the upper Grove St. neighborhood near the Bedford line. The DPW sent out a mailing to all residents and posted information on its website to explain the problem and to ask for a voluntary shift of residential irrigation times. The Town also adjusted municipal irrigation times and has worked with the Town of Bedford to alter the time frame during which it draws water from Lexington. Mr. Pinsonneault reported due to these measures over the past two weeks, water pressure has improved in the affected area. In addition to the above efforts, a town-wide water system assessment will be conducted over the winter and DPW will host educational meetings to promote water conservation throughout the year. Mr. Pinsonneault anticipates another voluntary request 70-8 Selectmen's Meeting— September 12, 2016 in the spring as the next outdoor watering season approaches. Discussions with the Town of Bedford about draw times and other related matters will continue. He will update the Board as needed. • The Public Works Department has been recognized by the American Public Works Association for its valiant responses to the extreme winter weather of 2014/15. Mr. Pinsonneault read the letter of commendation aloud in its entirety and reported that he and Marc Valenti, Manager of Operations, accepted the award on behalf of the Town at a recent conference. Ms. Barry congratulated the entire DPW team for recognition of its "heroic efforts." • Mr. Valente addressed the third item: Completion of the Lexington Center parking meter update,begun in March, will occur next week when 300 additional smart meters will be installed. The work is anticipated to conclude within 3 days. Mr. Valente said that one lesson learned from the first phase of the project is that the meter heads should be lower than originally envisioned. To that end, all previously installed meters have been adjusted so that the screens can be more easily read. Mr. Valente said he has received positive feedback about the new meters: patrons appreciate the 15 minute grace period for a quick errand, the option to buy less than an hour's time, and the ability to use credit cards rather than having to fumble with coins. • Last week, Mr. Valente, DPW Director Pinsonneault, Town Engineer John Livsey, and Representative Jay Kaufman met with MassDOT and consultants to discuss installation of a solar panel array along highway sound barriers where Routes. 3 and 95 converge, near Robinson Road. The panels would go on the highway side of the barrier and pose little to no visual disturbance to abutting residents. Mr. Valente described the artist's rendition of these panels as resembling jalousie window shades, tilted at an angle to catch the sun. MassDOT has conducted studies to ensure that panel installation would not impede the efficacy of the sound barriers. If we go ahead with this, it would be the first solar panel array on a federal highway in the country. If the Board is in favor of the initiative, meetings will be hosted to consult with the neighborhood and Sustainable Lexington will be brought into the conversation. Public Hearing—Flammable Storage License-509 Woburn St. Ms. Barry opened the Public Hearing at approximately 7:13 p.m. Mr. Kelley recused himself and exited the room due to a conflict of interest. Ms. Barry recognized Fire Chief John Wilson who spoke in support of the flammable storage license. The quantity of cars (at the Manor House of Lexington—Pinnacle Park LLC) and the gasoline they hold kick in requiring a license, Chief Wilson explained. He felt there was no reason not to approve this. Referencing the application, Mr. Pato noted there was a distinction made between diesel and standard gasoline. Chief Wilson said the relevant difference in this instance is that diesel is less volatile. 70-9 Selectmen's Meeting—September 12, 2016 On motion duly made and seconded, the Board of Selectmen approved the flammable storage license for Pinnacle Park, LLC, for the Manor House of Lexington, located at 309 Woburn Street, as required under Massachusetts General Law Chapter 148 on a vote of 4-0. The Public Hearing was closed at 7:16 pm. Mr. Kelley resumed his seat at the table. Consider Board Position—Sept 20 Special Election Ballot for Minuteman High School Project Ms. Barry recognized David Horton, Minutemen School Committee and Treasurer of the Campaign for Minuteman's Future. Mr. Horton spoke about the importance of Minuteman Technical High School, referred to Town Meeting's unanimous support of the project, and asked for confirmation of the Board's endorsement. The upcoming vote of sixteen member towns on Tuesday, September 20 (one poll only in Lexington will be open noon to 8 pm) will decide the fate of a new$144M facility of which the MSBA is expected to contribute approximately$40M. Mr. Horton reported substantial public support for the project and said the local papers had helped get the word out. He distributed copies of a promotional flyer and a postcard that have been sent to residents, and noted a public information meeting scheduled for Wednesday, September 14. Mr. Cohen said that although Town Meeting voted unanimously for the project,the struggle to get this far,has been a long one. He acknowledged the value of local news coverage of the issue, applauding a recent Sunday OpEd in the Boston Globe by Dante Ramos that took Belmont to task as the only member town to vote"No" on the project. Mr. Pato said that, despite the good news of widespread support in Lexington, it was important to make the effort to vote, especially given somewhat unusual timing and logistics. He added that the Board has very strongly supported this as an educationally sound program and financially a good deal for the district,better than you are going to find with another approach. Mr. Kelley agreed with Mr. Pato, emphasizing again the unusual timing and logistics of the vote. Ms. Barry reminded the public that registered voters may vote absentee ballot by visiting the Town Clerk's office. The prevailing side in the election will be determined by a simple majority across the sixteen towns. On motion duly made and seconded,the Board of Selectmen voted 5-0 to support the September 20, 2016 special election for the Minuteman High School building project and to encourage the voters of Lexington to support this building project. LexFarm Operational Plan Update The Chair recognized Carol Kowalski, Assistant Town Manager for Development. Ms. Kowalski introduced Carol Goldstein of the LexFarm Property Development Committee, liaison to the 70-10 Selectmen's Meeting—September 12, 2016 Community Farming Committee and LexHab; Mark Gabrenya, Board of Directors member and Property Committee Chair; and Susan Schiffer VP of the LexFarm Board of Directors. Ms. Kowalski reviewed some of LexFarm's accomplishments for the year and highlighted a few salient points from this year's operational plan. • LexFarm sold out its 200 CSA shares this year and initiated a 10-week CSA. • Environmental sustainability was increased by cover crop planting. • Major property improvements included: well pump replacement and greenhouse oil tank removal, installation of town water/sewer hook-ups, and design and budget for an onsite bathroom. • A strategic planning initiative was made possible via a grant from Community Endowment of Lexington. • Educational program development and on-farm events continue to bring the public to the farm. Ms. Kowalski then presented four key points from the operational and site plan: • LexFarm asks to submit future annual plans to the Board on January 15 rather than December 1. • Lex Farm asks permission to erect a temporary structure for events to provide shelter from weather. The new bathroom and the temporary structure both require notification and written consent from the Town Manager. LexFarm proposes a 20-day notification period for the structure since no notification period is specified in the lease. • LexFarm asks for continued access via the shared driveway on the south, 48 Lowell St. side of the property, near the farmstand building. If that access were to be unavailable, sole access would be on the north side of the property. • LexFarm is interested in erecting a fence and possibly reducing current curb cuts from the street into the property in order to separate pedestrian and farm vehicle traffic. Both the fence and the curb cut reduction require notification to the Town Manager and his written consent. The Board applauded the progress of the Farm and the efforts of all involved. The Town Manager will review LexFarm's plan and requests. Approve Plan—Minuteman Statue Restoration DPW Director Pinsonneault was recognized to speak to the matter. Subsequent to the last Selectmen's meeting, Mr. Pinsonneault convened a meeting between Daedalus representative Josh Craine; Michael Evans, a Lexington resident with experience in metals and preservation; Sam Doran, Chair of the Monuments and Memorials Committee; and Bebe Fallick, member of the Monuments and Memorials Committee. The different options for the statue were discussed and two areas of consensus were reached: first,the statue should be cleaned and, second, it should be repaired. A third area of consensus 70-11 Selectmen's Meeting— September 12, 2016 was that there are two different ways to approach treatment of the statue that depended upon what "look"was desired: Should the statue look immediately and uniformly green? Or should the statue be allowed to weather over tune to achieve an appearance similar to how it looks now? Mr. Pinsonneault asked for the Board's direction on how to proceed, saying that work would commence after next Patriot's Day since the window to act this season has closed. Ms. Barry clarified that the discussion on treatment includes not only the statue but the Minuteman Memorial as well. Mr. Pinsonneault confirmed that the approach chosen for the statue would be replicated for the memorial. Ms. Barry acknowledged receipt of a report/recommendation from the Monuments and Memorials Committee. Mr. Kelley asked for an accounting of the restoration budget and, additionally, what yearly maintenance costs would be. Mr. Pinsonneault recalled that the article funding was $50,000 which he believes is more than enough to cover the cost of either option. Annually, the maintenance price tag could be around $2,000, depending on the surface treatment chosen. He suggested that Daedalus, the consulting company, would be a likely choice for the semi-annual maintenance contract. Michael Evans, 1 Carol Lane, displayed a single page PowerPoint exhibit that addressed the question of whether to paint the statue or allow the patina to return after a time. He noted that outdoor copper and bronze looks after itself. If the statue were to be painted, as Concord's has been, the oxides must be stripped before paint can be applied. In the patina/non-paint option, Incralac material would be applied as a promoter to accelerate the weathering process. This method also reduces the amount of water that reaches the surface of the statue. Mr. Evans recommended that if painting is preferred the Board stay tightly associated with the process to stay in control of the color choice and make sure it is properly managed and carefully achieved. He shared Josh Craine's opinion that the statue is in excellent condition and expressed confidence in Daedalus to administer the appropriate level of care for the statue in the future. The only area of disagreement between Mr. Evans and Mr. Craine was on the matter of finish treatment. Mr. Evans characterized the difference between the options as taking the patient and giving him surgery or an amputation(painting option) as opposed to a Band-Aid and an aspirin (patina option). Mr. David Kanter, 48 Fifer Lane, Town Meeting and Capital Expenditures Committee member, who clarified that he was speaking on his own behalf, said he believed it more important to base the decision on the long-term health of the statue rather than on attaining an immediate,uniform appearance. He urged the Board to approve the patina/natural approach and added that painting could always be an option for the future, if the natural approach was not satisfactory. Ms. Ciccolo asked how long it would take for the patina to develop. Mr. Evans replied it would be weeks to months using a benzotriazole accelerant. It basically can be done very quickly. You 70-12 Selectmen's Meeting—September 12, 2016 will see the green almost instantly, about to the level you see on the base of the Concord Minuteman statue. Based on Mr. Evans' response, Ms. Ciccolo determined that she preferred the less intrusive option. Mr. Kelley agreed, saying that one of his concerns had been the perpetual impact on the surface. Every time you remove something, you affect the natural surface. Mr. Pato echoed his colleagues, saying he saw no compelling reason to choose the paint option since the natural approach is less likely to cause harm. Mr. Cohen concurred, although he acknowledged controversy surrounding either choice was not likely to immediately subside. On motion duly made and seconded,the Board of Selectmen voted 5-0 to approve the treatment method recommended by Mr. Evans for the natural greening of the Minuteman statue and the Minuteman memorial. FYI Water& Sewer Rates—Prior Year Financials, FY17 Budget, Preliminary_ FYI Rates (Presentation 1 of 3) Ms. Barry recognized Rob Addelson, Assistant Town Manager for Finance. Note: Subsequent discussions of Water/Sewer rates are scheduled for September 26, when the public may comment on preliminary Water/Sewer rates for FYI 7, and October 13, when the Board of Selectmen is expected to vote on the recommended FYI Water/Sewer rates. Mr. Addelson covered three areas in this first presentation: Review of FY16 Water and Sewer operations, billed consumption, and retained earnings;FY17 Water/Sewer budgets as adopted at 2016 Annual Town Meeting(direct and indirect costs) and proposed revisions to the budgets which will serve as the basis for deciding FYI Water/Sewer rates. Clarifying that the FY16 accounts had not yet been audited, Mr. Addelson reported that the Water revenue and expenditures line items both showed positive results, generating total surpluses of approximately$885,000: $765,000 came from revenues in excess of estimates and $119,000 was derived from lower than budgeted expenses. Revenue in excess of estimates was attributed to two factors. In the usage category, water receipts from the Town of Bedford came in $163,000 above expectations; Tier 3 usage generated $157,000 above expectations; and irrigation accounts were $433,000 above the figure anticipated in the budget model. One change to the proposed FYI budget adopted at Town Meeting is a$28,961 decrease in the MWRA Assessment line,item. Mr. Addelson said the MWRA Board of Directors adopted the assessment in June 2016. Based on the assessment,the FYI Water budget will be$10,738,891 inclusive of indirect costs. This represents a 7.1%increase over FYI or$715,940 in real dollars. The main driver to this increase is the MWRA assessment increase of 9.8%, attributable 70-13 Selectmen's Meeting— September 12, 2016 to Lexington's share of the 3.5% increase in MWRA operations and Lexington's increased usage of 10.3%between calendar years 2014 and 2015. The FY16 unaudited Wastewater operating budget also showed higher than expected revenues, generating a surplus of approximately$787,000 of which$175,000 is from under-budget expenditures and $612,000 is from revenue in excess of expectations. For the FYI Wastewater budget, one change proposed to the budget adopted at Annual Town Meeting is a decrease of$45,233 due to the MWRA final assessment approved in June. Based on the above, the proposed revision to the adopted FYI Wastewater budget will be an increase of 2.7%(or$245,194) which results in a total Wastewater FY17 budget pf$9,396,747. [Note Mr. Addelson's memo on the subject was corrected from the original during the meeting. It should read "a 2.7% increase"instead of"a 2.7% decrease". The above reflects the correction.] On a combined basis, Water and Sewer budgets will increase 5.0% over FY16. Mr. Addelson said that proposed Water and Sewer rates are mitigated somewhat by retained earnings from Bedford usage in excess of expectations for calendar year 2015 that covers part of FY15 and part of FY16. Since rates differ tier to tier, Mr. Addelson showed in a chart how each cohort would be affected. Data was provided re: usages for wet and dry years as well as a history of water purchases between 1998 and 2016. Mr. Addelson included a Water and Sewer comparison table showing data from the 56 participating MWRA communities. An accounting of retained earnings was included in Mr. Addelson's memo. Again, the Town of Bedford water purchases were the driver behind much of the retained earnings surpluses as were in-town irrigation accounts. Mr. Addelson noted the practice of maintaining a balance in the retained earnings column. Be said it is based on the need for reserves to address unanticipated emergency spending and to cover revenue shortfalls. The funds also provide working capital for water and wastewater expenditures. He proposed that this practice continue and that funds in excess of identified thresholds be applied to mitigate rates or to finance capital. Retained earnings for Water as of June 30, 2016 are projected to be$1,725,000 and retained earnings for Sewer for the same period are projected to be$1,642,000. On the subject of water pressure in the Grove St. area, Mr. Kelley asked if Lexington is now delivering more water than its 25-year contract with the Town of Bedford requires. He wanted to know if it is possible for the Town of Bedford to take their water via Great Road or Maguire Road and eliminate draws through the Grove Street conduit. Mr. Kelley also asked if excessive retained earnings could be deployed to shield average users from rate increases of over 3%. It seems like we have an awful lot of revenue coming in and retained earnings are higher than what we have had in the past, he remarked. 70-14 Selectmen's Meeting—September 12, 2016 Mr. Pato said he was interested in the same information Mr. Kelley asked for. He added that even though the MWRA has plenty of water right now, it is nonetheless affected by the drought. We as a community all need to be thinking about conservation even though we are not pulling water out of our own aquifer. Ms. Barry reminded the Board and the audience that Mr. Addelson would return in two weeks for the FY17 Water/Sewer rate public hearing. Keno Application for Alexandria's, 335 Woburn Street Ms. Barry said the Board has been contacted by the Massachusetts Lottery Coininission to comment on a Keno monitor application submitted by Alexandria's Convenience Store. This monitor would be an addition to Alexandria's Keno-to-Go license. The Board must respond within 21 days of receipt of the letter dated August 30,2016, stamped as received by the Selectmen's office on September 6, 2016. Mr. Cohen said his inclination is to continue the Selectmen's pattern/practice of denying this type of application. Mr. Pato noted that the Board had approved a similar application from a private organization, the difference being the lack of public access. He added that there is one licensed, publically accessed location in Lexington that was granted permission some time ago. Even so, he expressed discomfort with an additional request. Mr. Cohen said that the single licensed location received approval before the law as it is now. Mr. Kelley agreed with his colleagues, saying he disapproved of anything that encouraged gambling. On motion duly made and seconded, the Board of Selectmen voted 5-0-to not support the Keno monitor application for Alexandria's Convenience Store and to authorize the Chair to send a letter to the Massachusetts Lottery Commission stating the Board's position. Accept Terms of the Merion Ritter Scholarship Fund The scholarship would be available to financially challenged graduates of Lexington and Minuteman high schools to pursue the study of Science(preferably Environmental Science) at the post-secondary level. Mr. Kelley spoke in glowing terms of Merion Ritter, saying she was extremely accomplished, deeply committed to numerous efforts, and that she embodied the volunteer spirit to the great benefit of the town. On motion duly made and seconded the Board of Selectmen voted 5-0 to accept the terms of the Merion Ritter Scholarship Fund that will be managed by the Trustees of Public Trusts. 70-15 Selectmen's Meeting— September 12, 2016 Special Town Meeting—Article Positions At a recent meeting that Mr. Pato was unable to attend, members of the Board of Selectmen reviewed their individual and collective positions on Special Town Meeting articles. The item was repeated on this night's agenda so that Mr. Pato could make known his positions on the articles. Mr. Pato said he supports all the articles as written. Ms. Barry informed Mr. Pato that he has been assigned to present Article 4—Supplemental Appropriation for School Facilities Capital Projects. Future Meeting Dates The Board reviewed proposed meeting dates between January and June 2017. Mr. Kelley said he plans to fly back and forth during this time period to attend all the regular meetings but he is not sure yet about the summit dates. The Town election is anticipated for Monday, March 6, and Annual Town Meeting is anticipated to start on Monday, March 20. Neither item has yet come before the Board for a vote, however. Selectmen Committee Appointments and Resignations Two resignations have been tendered by members of the Historic District Commission: Lynn Hopkins and Marilyn Fenollosa. One resignation was submitted from the Transportation Advisory Committee: Francine Stieglitz. A member of the Community Farming Committee has stepped down: Charles Lamb. Amy Kaser has submitted an application to join the Lexington Council on the Arts. On motion duly made and seconded,the Board of Selectmen voted 5-0 to accept the resignations of Ms. Hopkins and Ms. Fenollo sa from the HDC, Ms. Stieglitz from the Transportation Advisory Committee and Mr. Lamb from the Community Farming Committee, effective immediately. Further, the Board of Selectmen voted 5-0 to appoint Ms. Kaser to the Lexington Council on the Arts, effective October 2016. Consent Agenda: Approve Use of the Battle Green On motion duly made and seconded,the Board of Selectmen voted 5-0 to approve the request of the 3rd Legal Operations Detachment Army Reserve of Massachusetts to use the Battle Green on Sunday, October 16, 2016 from approximately 9:00 a.m. to 9:30 a.m. for ceremonies before the Battle Road Memorial March to the Minuteman Park. 70-16 Selectmen's Meeting—September 12, 2016 Commitments and Adjustments of the Water and Sewer Charges On motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the following Water& Sewer commitments and adjustments: Water & Sewer Commitments July 2016 -- Cycle 9 Billing $422,432.71 Water & Sewer Commitments July 2016 -- Final bills $19,334.95 Water & Sewer Commitments June 2016-- Final bills $28,274.83 and to rescind original amounts of$27,975.84 from the 8/15/16 BOS meeting and replace with the above June 2016 amount as shown in the exhibits from the Utility Manager. Approve One-Day Liquor License—Lexington Elks On motion duly made and seconded,the Board of Selectmen voted 5-0 to approve the request from the Lexington Elks for a one-day liquor license to serve beer and wine only in the outside designated area for a Manager/Member Appreciation Day on Sunday, September 18. 2016, from 12:00 noon to 6 p.m. at 959 Waltham Street. The license is approved subject to the Elks not serving the alcohol from the Club's licensed premises and the alcohol for the outdoor area not being taken inside and the indoor alcohol not being brought outside. Approve One-Day Liquor License Spectacle Management On motion duly made and seconded,the Board of Selectmen voted 5-0 to approve the one-day liquor license request from Spectacle Management to sell beer and wine only in the lobby of the Cary Memorial Building, 1605 Massachusetts Avenue, for the following events: • Peter Yarrow&Paul Stookey Concert, Friday, September 16, 2016 from 7 to 10:30 p.m.; • An Evening with Garrison Keillor, Sunday, September 18, 2016 from 3 p.m. to 5:30 p.m. • Jimmy Tingle Comedy Show, Saturday, September 24, 2016 from 8 p.m. to 10:30 p.m. • An Evening with Garrison Keillor, Wednesday, September 28, 2016 from 7 p.m.to 10 p.m. • Colin Mochrie&Brad Sherwood, Thursday, September 29, 2016 from 7:30 p.m. to 10 p.m. Approve One-Day Liquor License—Munroe Center for the Arts On motion duly made and seconded,the Board of Selectmen voted 5-0 to approve a one- day liquor license request to serve beer and wine only at a Retirement Reception on Friday, September 16, 2016 from 5 p.m. to 7 p.m. Executive Session At 8:20 p.m., the Board voted 5-0 via roll call to enter into Executive Session under Exemption 6 to consider the purchase, exchange, lease or value of real property, Belmont Country Club/ Hanover Development proposal, and to reconvene in Open Session only to adjourn. Adjournment Upon re-entering Open Session from Executive Session and on motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at approximately 8:50 p.m. A true record; Attest: Kim Siebert Recording Secretary 70-17 Joint Selectmen and School Committee Meeting September 13, 2016 A joint meeting of the Board of Selectmen and the School Committee was held on Wednesday, September 13, 2016 at 6:00 p.m. in the cafeteria of the Public Services Building, 201 Bedford St. For the Board of Selectmen Chairman Barry, Mr. Cohen, Mr. Pato, and Ms. Ciccolo; Mr. Valente, Town Manager were present. For the School Committee Chairman Hurley, Mr. Alessandrini, Ms. Crocker, and Ms. Jay; Dr. Czajkowski, Superintendent were present. Other attendees: Mr. Addelson, Assistant Town Manager for Finance; Mr. Goddard,Director Public Facilities; Sandra Trach, Special Assistant to the Superintendent; Maureen Kavanaugh, LPS, Director of Planning and Assessment. Chairman Barry called the Board of Selectmen to order at 6:10 p.m.; Chairman Hurley called the School Committee to order. Chairman Barry announced that due to time considerations there would be no public comment at this meeting. Chainnan Barry assigned Selectman Pato to take minutes of this meeting. Special Town Meeting—Articles 3 and 4 Discussion The School Committee and the Board of Selectmen reiterated their unanimous support for Article 4 School Facilities Capital Projects and for indefinite postponement of Article 3 Supplemental Appropriation Middle School Projects. Mr. Goddard,Public Facilities Director,reported that bids for the Middle School projects have come in below the requested appropriation and that a supplemental appropriation would not be needed. He then reviewed appropriations from the Fall 2015 Special Town Meeting, project estimates, and bids for the Elementary School capital projects. The total project bids for the acquisition and installation of 6 modular classrooms exceed the existing appropriation by $1,430,000. $520,000 of this shortfall can be covered by the portion of the appropriation originally intended for studies at the Hastings School which were not needed after the Massachusetts School Building Authority(MSBA) invited Lexington into its funding process. Article 4 requests a supplemental appropriation for the remaining $910,000. Mr. Valente reported that about$250,000 of this supplemental appropriation represents broader scope beyond what was described in the successful debt exclusion vote due to site conditions. This appropriation will be eligible for debt but will not be excludable from Proposition 21/2 limits. Enrollment Update/Work of Enrollment Advisory Group School Superintendent Dr. Czajkowski distributed enrollment statistics as of August 31, 2016— the first day of school. The official submission to the DESE is October 1, 2016. The Town continues to experience changes in enrollment throughout the year. 70-18 Joint Selectmen and School Committee Meeting—September 13, 2016 Ms. Kavanaugh, LPS Director of Planning and Assessment, presented the preliminary enrollment data. As of August 31, elementary enrollment (K-5) was 3,046 students. Expectations for October 1 is that this number will increase but come in a little below the target projection and well within the 90% confidence interval. At the Middle School level there were 1,744 students enrolled. This is above the projected target and just within the 90% confidence interval. High School enrollments were at 2,210 and also near the top of the confidence interval. Selectman Pato, a member of the Enrollment Advisory Group (EAG), reported on the group's work. Beginning in the spring of 2016 the EAG reopened research in the effects of demographic and housing market changes on enrollment. The group is investigating three primary questions: 1) Is the Town near saturation for incoming students—that is, are we reaching a natural limit, or is there potential for enrollments to continue to rise? 2) What are the effects of home sales—of both new and of existing homes—on student enrollment? 3) Are there observable demographic waves—likely sellers leading to influx of students enrolling in the school system? The work of the group is not complete but the findings suggest that student enrollment growth will continue beyond the current forecast horizon(FY2021). Unless there is a regional economic shift, it is unlikely the Town will see relief from enrollment-related pressure on school operating and capital budgets. Ms. Kavanaugh outlined the expected annual analysis and reports that will be generated later this fall after the October 1 data is collected and analyzed. DiNisco Design Proposal for LCP, Central Administration and Elementary School Capacity Release of Funds Mr. Hurley introduced a proposal to request funding to further study what may be needed to do and how to phase further work on: 1) Elementary K-5 population and where to house them 2) Where to locate a facility for the Lexington Children's Place(LCP Pre K) 3) Central Office and what might be needed to support the items 1 and 2. The School Committee considers identifying where to locate the LCP as the highest priority. Mr. Goddard confirmed that the most critical item is to identify what to do with the LCP. The intention is to have the study completed in time for the School Committee to review and to bring a funding request to the Annual Town Meeting this coming Spring. The first step is to work with 70-19 Joint Selectmen and School Committee Meeting September 13, 2016 LCP administration to validate expected growth and update the two existing analyses and create an analysis of the Pelham facility. This work is expected to need about $135,000 and a traffic analysis for the Harrington site of$15,000 should this site be confirmed for the second phase. If the preferred target location for LCP involves displacing the Central Administration, a$60,000 3-phase analysis would be pursued. For elementary space issues, an examination of the Pelham property, fully evaluating the Laconia Street property, and an addition at the new Harrington Elementary School are proposed. An addition at Estabrook connected to the loading dock as a three-story extension of existing classroom areas could result in a 30-section school. Members of the School Committee and Board of Selectmen asked clarifying questions. Ms. Barry moved and Mr. Cohen seconded a motion to authorize the release of$415,000 from STM 2016-1, Article 2, for the study of the Lexington Children's Place, Central Office, and elementary school capacity study. The Board approved the motion by a vote of 4—0. Central Registration Plan Update Dr. Czajkowski presented a proposal to implement a central student registration process. Currently student registration occurs at 10 sites—each of the school facilities. This creates consistency issues and makes it difficult to look at ongoing system-wide changes. There can be as many as 60 enrollment changes per site per month. The School Committee created a position of Special Assistant to the Superintendent for Registration and Residency to focus on the mobility issues around the district. The goal is to begin central registration in January 2017 with Pre K, Kindergarten, and Grade 1. A best practice identified by Brookline, where a central registration process has been implemented, is to start small and expand over time. Ms. Trach, Special Assistant to the Superintendent, presented the outline for the plan. The timeline is to begin in early January for incoming students for Pre K, Kindergarten, and Grade 1 along with their siblings so that families can be kept together. To support the process staff is looking at the software system used by Brookline and other packages that are compatible with Lexington's system as well as manual processes. March 16, 2017 is an important date because that is when the Kindergarten registration evening is held which leads to an exceptionally busy period for families registering new students. 70-20 Joint Selectmen and School Committee Meeting— September 13, 2016 Securing office space is the most critical need—space suitable for staff and families participating in the process. This includes play space for children accompanying their parents through the process. School Committee and Board of Selectmen Goals for 2016-2017 Ms. Barry outlined the subset of the Selectmen's 17 goals that are related to the interests of the School Committee. These highlighted goals are: 93) Affordability for Residents #5) Sustainability Standards and Processes for Building Projects #7) Youth Issues #8) Public Information and Communication #9) Public Service Impacts of Changing Demographics, Diversity Ms. Crocker observed that goal#6) Complete Streets would benefit from inclusion of the Safe Routes to School program. Mr. Hurley reviewed the School Committee goals which he observed to be focused on the business of education. He confirmed that the Selectmen's goals identified by Ms. Barry were of common interest and that all issues of safety relate to the children in the school system. Upon motion duly made and seconded,the Board voted 4—0 to adjourn at 7:13 p.m. The School Committee voted unanimously to adjourn. Documents Presented: SNAPSHOT OF SCHOOL ENROLLMENT A true record;Attest: Joseph N. Pato Selectman 70-21 Selectmen's Meeting September 21, 2016 A meeting of the Board of Selectmen was held on Wednesday, September 21, 2016, at 6:00 p.m. in the Selectmen's Meeting Room. Ms. Barry, Chairman, Mr. Kelley, Mr. Cohen, Mr. Pato, and Ms. Ciccolo; and Mr. Valente, Town Manager, were present. Other attendees: Mina Markarious, Town Counsel Selectmen Concerns and Liaison Reports Ms. Barry thanked everyone who came out yesterday for the Minuteman High School vote. She had challenged the Town to do double what they did in the State Primary(8%) and they did 13%. She also thanked the departments involved in the discussion on opioid addiction held in Cary Hall, which she and Selectmen Cohen attended. Ms. Ciccolo attended the Mass Bike and Pedestrian Advisory Board and they had a presentation on a prioritization tool that the MAPC designed to help communities decide where they maintain pedestrian or bike facilities. They will be unveiling it formally at the Moving Forward Confer- ence next week. She believes it will be a tool of great assistance to the Town of Lexington. Purchase and Sale Agreement— 171-173 Bedford Street Mr. Valente presented the draft of the Purchase and Sale Agreement. He has been working with Town Counsel on this and wanted to know if the Board had any questions or comments. Because of the 5 day requirement to sign this, he is asking for the Board's permission for the Town Manager to sign this after all comments are received from the Board. Upon motion duly made and seconded, it was voted 5-0 to authorize the Town Manager to make changes to the draft Purchase and Sale Agreement for 171-173 Bedford Street as may be recom- mended by Town Counsel, and to sign said final Agreement on behalf of the Board of Selectmen. Upon motion duly made and seconded, it was voted 5—0 to authorize the Town Manager to make changes to the draft Lease Agreement for 171-173 Bedford Street as may be recommended by Town Counsel, and to sign said final Agreement on behalf of the Board of Selectmen. Special Town Meeting—Article Positions Nothing to discuss. Selectmen Committee Appointments &Resignations Upon motion duly made and seconded, it was voted 5—0 to accept the resignations of Paul Ross and Nancy Shepherd from the Historic Districts Commission. 70-22 Selectmen's Meeting—September 21, 2016 Upon motion duly made and seconded, it was voted 5 —0 to appoint Susan Barrett to the Transportation Advisory Committee, for a term through September 2017. Town Counsel, Attorney Mina Markarious addressed the question of how members of the Historic Districts Commission(HDC) are appointed. Lexington's Special Act setting up the HDC provides for 5 full members and 4 associate members. The five full members are nominated as follows: 2 by the Lexington Historical Society(LHS) and 1 each by the Lexington Arts and Crafts Society(LACS), the Cary Memorial Library Trustees (CMLT) and the Board of Selectmen. Currently, there are 2 full member vacancies,both of which are to be filled from persons nominated by the LHS. For associate members, Town Counsel's interpretation of the language of the Special Act is that if there is one vacancy, each of the nominating groups (Lexington Historical Society, Lexington Arts and Crafts Society and Cary Memorial Library Trustees) should submit one nominee and the Selectmen will appoint one of the three. If there is more than one associate member vacancy, the nominating groups should each submit two nominees and the Selectmen will fill the vacancies from the six submitted nominees. The associate members do not have to track the distribution existing with the full members,but it is up to the discretion of the Board of Selectmen. Mr. Cohen stated that in the past that is not the way associate members have been appointed. The 4 associate members were 2 from the Historical Society, one from the Arts and Crafts Society and one from Cary Memorial Library. For each vacancy the original nominating body would submit one nominee for the vacancy. Mr. Cohen suggested that the Board look into amending the Special Act to bring back the past practice of appointing associate members or consider adopting the General Law Statute relating to HDC's. He also noted that contrary to what several of the most recent members of the HDC stated in their resignation letters,they do not represent the group that nominated them. They represent the Town as a whole and their decisions should not be influenced by the group that nominated them. Mr. Kelley asked if this would be a change to the Special Act or would we have to involve the State. Mr. Cohen responded that we would have to have an article in the warrant to authorize the Selectmen to petition the General Court for an amendment to the Special Act setting up Lexington's HDC. Ms. Barry stated that it appears from what they have heard tonight from Town Counsel indicates that they need to change the way they solicit recommendations for associate members. Ms. Ciecolo stated she wanted to note that it will be a change to what the community is used to, so it needs to be clarified. The past practice followed a different format. We need to make sure that groups who send nominations understand. 70-23 Selectmen's Meeting—September 21, 2016 Mr. Pato stated that the language is plain,but it is embedded in a long paragraph so if you just extracted the sentence, it would match what Town Counsel is saying. Ms. Ciccolo stated that the past practice makes sense. We want associate members promoted to full membership. Also, they do not want to end up with a situation where they end up with all members from the same group. Mr. Pato stated that the HDC serves a vital role for the community in preserving our heritage and the character of the town. All appointees and nominees are serving the community, not just an interest in the community. They should be competent but disinterested and without bias. Ms. Susan Bennett, 64 Bloomfield St, Lexington Historical Society executive director,requests that the Board spend a little more time explaining the meaning of the statute to determine why the current practice is done. Another interpretation is to replicate at the Associate Level what happens at the full commissioner level. For a full commissioner,they require 2 nominees and for an Associate,they require 3 nominees. If there are two Associate positions open, there would be 6 nominees. Ms. Bennett asked if there would still be 6 nominees if there were 3 Associate positions open. Attorney Markarious responded yes. Ms. Bennett stated that she does not believe the language was meant to be interpreted that way and should have greater consideration and research and reaching back to the original statutory construction. Ms. Ciccolo asked Attorney Markarious if there is a reason why the nominating boards could not send more nominees if they wished to do so. Attorney Markarious responded that the statute does not bar them from sending more than 2, but this Board's role is to ask for 2. Mr. Richard Pagett, Precinct 6, asked Mr. Cohen to clarify what he is suggesting. Mr. Cohen responded that to clarify the statute,the Town would have to go to the State for approval. Mr. Pagett stated that it does not make sense to throw out what the Town has been practicing for 60 years. He believes that what Town Counsel is suggesting is a more complicated way of doing it. The LHS's view has always been to suggest nominees that are not always LHS members. Mr. Cohen stated that he agrees that they should continue doing what they have always done. It never came up before because no one ever asked Town Counsel if that was the way to do it. There are currently some cases that are pending with the HDC and the Selectmen need to make sure they make appointments soon. Ms. Barry asked if the Board continues to make appointments the way they have always done, will it give the Town any liability exposure. Attorney Markarious stated that where they have four(4) associate openings right now,they still have the opportunity to weigh the balance and fill those spots. In regard to exposure,he does not think there is a big risk and most courts would agree it is very attenuated. 70-24 Selectmen's Meeting—September 21, 2016 Ms. Elaine Ashton, 32 Cliffe Avenue, asked what would happen in the event that the entities did not put forth any candidates. Attorney Markarious stated that there is not any language that addresses it. Ms. Bennett stated that she wants to reiterate the point of the importance of the HDC as an independent regulatory body given that it is structured so that there is no monopoly on nominations, or even undue influence the nominations. The associate members were meant to mimic the full commissioners. Another point—one associate position was vacated in July. A nomination has been forwarded for that position under the rules under which we have operated. The unwieldiness of the proposed structure is going to defy administration. The statutory drafters could not have anticipated that intent. Ms. Ciccolo stated that if you read to the end of the section, the Commission can elect a Chairman pro tempore, and the vacancies can be filled by the Chairman until they are duly appointed by the Selectmen from the associates. Mr. Pato stated that he was comfortable with past practice but with Town Counsel providing new guidance and having the language of the statute in front of us, he would like to follow his guidance. Mr. Kelley and Ms. Barry agreed. Mr. Cohen stated that there was one associate member that resigned in June and at that time, the Board did not have the guidance, and the Library submitted a nomination of one(1) person. He would like to look into that since it was done before the new interpretation. He also agreed that the Board should go along with the interpretation of Town Counsel but the Board should look into changing the language to go back to what we have previously been doing. Ms. Ciccolo stated that she agrees that the Board should follow what the Town Counsel is advising, but for the current decision for the filling of the position, they should do what has been traditionally followed. The language should be altered. Consent Agenda Approve One-Day Liquor License—Cary Memorial Library Foundation Upon motion duly made and seconded, it was voted 5 —0 to approve the request of the Cary Memorial Library Foundation for a one-day liquor license to serve beer and wine at their "Transformative Spaces Donor Thank You" event at the Cary Memorial Library on Friday October 14, 2016, from 7:00 p.m. until 9:00 p.m. Approve Minutes and Executive Session Minutes Upon motion duly made and seconded, it was voted 5—0 to approve the minutes of, June 6, 2016, June 13, 2016, June 22, 2016 and June 27, 2016. Upon motion duly made and seconded, it was voted 5—0 to approve and not release the Executive Session minutes of June 6,2016,June 13,2016 and June 27, 2016. 70-25 Selectmen's Meeting—September 21, 2016 Upon motion duly made and seconded, it was voted 5—0 to adjourn at 7:05 p.m. A true record;Attest: Jennifer Gingras Recording Secretary 70-26 Selectmen's Meeting September 26, 2016 A meeting of the Lexington Board of Selectmen was held on Monday, September 26, 2016 at 7:00 p.m. in the Selectmen's Meeting Room of the Town Office Building. Chairman Barry, Mr. Kelley, Mr. Cohen, Mr. Pato, and Ms. Ciccolo were present as well as Mr. Valente, Town Manager and Ms. Siebert, Recording Secretary. Public Comments Ms. Margie Sharfin, 9 Loring Road, spoke to the issue of the Historic District Commission's recent spate of resignations, referring to an article in The Lexington Minuteman dated September 22, 2016. Ms. Sharfin said she was surprised to learn that the HDC now has too few members to operate and she questioned whether Massachusetts General Law and established committee appointment protocol had been circumvented by the Selectmen's vote to elevate an associate committee member to full-member status over HDC-recommended applicants. Ms. Sharfin asked how this problem would be resolved, how committee"balance"would be achieved, and whether the traditional process of member appointment would be restored. Mr. Cohen responded that laws governing Lexington's HDC are not those Ms. Sharfin referred to and added that the traditional way of appointing was adhered to in this case. Selectmen's ConcemslLiaison Reports As the Selectmen received their flu shots,Board of Health Director Gerry Cody spoke about the best methods to prevent the sickness and noted two upcoming public flu clinics: Saturday, October 29, 10:00 a.m. - 2:30 p.m. at the Clark Middle School gymnasium, 17 Stedman Rd; and Wednesday, December 7, 4:00-7:00 p.m. at Lexington High School in the Media Room, 251 Waltham St. The clinics are open to those over 5 yrs. of age; only the QUadravalent vaccine will be administered. This year the flu mist is not available anywhere in the country. The vaccine has been developed to protect against two influenza A strands and two influenza B strands. Ms. Barry reported that Claire Goodwin of the Town Manager's office is running a"Life of a Permit"workshop on Tuesday, October 4, 7:00- 9:00 p.m. in Estabrook Hall in the Cary Memorial Building. Renovations and new construction will be covered. Pre-registration for the workshop is requested. Town Manager's Report Mr. Valente had six items: • Mr. Tom Case, new Chief Information Officer, was introduced. Mr. Case started in early August and comes to Lexington with 27 yrs. of IT experience. Mr. Valente said Mr. Case is a team player with an optimistic, enthusiastic attitude. • Mr. Rob Addelson, Assistant Town Manager for Finance, has announced his intention to retire in January. Mr. Valente said he has worked with Mr. Addelson for the 70-27 Selectmen's Meeting—September 26, 2016 majority of his career and added that"Rob is an incredible part of operations here." At the request of Mr. Valente,the Board withheld expressions of appreciation for Mr. Addelson until a future date. • Ms. Candy McLaughlin, Program Manager in the Town's Information Technology Department, has announced her retirement on December 16. Ms. McLaughlin has served 29 years in the Town Manager's Office and two years in Information Technology. She is largely responsible for implementing the Town's online permitting system. Mr. Valente commended Ms. McLaughlin's flexibility and willingness to tackle a variety of tasks. • Following Special Town Meeting approval of the purchase of the Liberty Mutual property at 171/173 Bedford Street, the process now begins to determine how to turn the building into swing space for the Fire Station during a renovation. Also, an evaluation will be conducted to see if the building is suitable as a permanent location for the Police Station. Both projects will be overseen by the Permanent Building Committee (PBC) and Mr. Valente asked the Selectmen to appoint four new members, two to serve on the Fire Station portion of the project, which will happen first, and two to focus on the Police Station, in a somewhat later time frame. The process of selecting a building designer will begin mid-October. Advertisements and interviews to choose the designer(s) for both projects will occur simultaneously. Mr. Valente has also asked both Fire and Police Chiefs for PBC member recoininendations. It is desirable to have the new members on board in time for the mid-October interviews. • Burlington has contacted Lexington about buying water. The drought has critically depleted Burlington's reservoir and town wells and the town has had an outside watering ban in place all summer. Mr. Valente said an agreement was made in the 1950s that opened the door for this sort of arrangement in times of need. Burlington has contacted the DEP to start the authorization process. Burlington has purchased water from Lexington in the past, usually in small amounts and usually in the summer. Because Burlington is at a lower elevation than Lexington,there should be no negative impact to Lexington's water pressure. Mr. Valente said that both towns' engineers will evaluate and confirm this assumption. • Mr. Valente read an excerpt from a letter written by Police Chief Mark Corr, commending Parking Enforcement Officer Jim Cataldo for his supervision of the recent town center parking meter installation. Mr. Valente also read a statement from Economic Development Officer Melissa Tintocallis that seconded Chief Corr's praise of Mr. Cataldo. Public Hearing—Receive Comments on Proposed FYI Water/Sewer Rates 70-28 Selectmen's Meeting—September 26, 2016 Ms. Barry opened the public hearing at 7:22 p.m. and recognized Assistant Town Manager for Finance Mr. Addelson who presented information relevant to setting the FY17 water and sewer rates. This was the second of three meetings on the matter;the third will be held on October 13, 2016, at which time it is anticipated that FY2017 rates will be approved by the Board of Selectmen. Tonight's meeting was for the purpose of taking public comment. Via PowerPoint presentation, Mr. Addelson reviewed information presented at the September 12, 2016 meeting during which he highlighted the results of FYI water/wastewater operations: billed usage and retained earnings histories including consumption drivers;the FY2017 water/ sewer budgets as adopted at the 2016 ATM;proposed changes to the budgets adopted last spring; and preliminary recommendations for FYI 7 water/sewer rates. It was noted that the rates proposed at the first meeting and the rates now proposed differ due to a revised projection of irrigation usage, shown at the September meeting as 350,000 HCF. Data subsequently received from the MWRA revised that number to 370,000 HCF which reduces the proposed combined rate for the average user from 3.8%to 2.8%. If approved, the rates would affect the three categories of residential user in this way: a 2.8% increase for the low user(50 HCF/yr); a 2.8% increase for the average user(120 HCF/yr); and a 2.7% increase for the high user(1000 HCF/yr). Mr. David Kanter, 48 Fifer Lane, Precinct 7 Town Meeting member, said he would prefer to see percentage increases that encourage conservation instead of equal application of flat percentage increases across the three categories. He also asked whether the rates took into account the impact of Burlington's purchase of MWRA water through Lexington as noted in the Town Manager's report. Mr. Addelson replied that the presentation made no assumptions about Burlington usage. Revenue from Burlington would result in a surplus of retained earnings at the end of FY17 and the increased volume of usage would not affect Lexington's MWRA assessment until FYI 8. In all likelihood,the surplus revenue would be used to offset an MWRA assessment increase as is the current practice. Mr. Kanter asked whether water bans might affect water usage/revenue in the upcoming year. Mr. Addelson said that the Town is cognizant of that possibility and added that one of the reasons a portion of retained earnings is held on account is to cushion against revenue shortfall. He added there is no rolling aggregate of retained earnings;the amount in that account is recertified each year. Mr. Bartenstein, Precinct 1 Town Meeting member and member of the Appropriations Committee, said he was speaking as a resident but also as a member of the Appropriations Committee who has followed the water/sewer subject over time. His major concern is usage assumptions that drive whether the Town breaks even or experiences a surplus of water/sewer revenue. 70-29 Selectmen's Meeting—September 26, 2016 Saying that the Town has improved its water use/cost forecasting accuracy, Mr. Bartenstein noted several related trends: a slow-but-gradual decline in Tier 1 and Tier 2 water and sewer volume which he attributed to installation of modern, lower-flow plumbing and conservation efforts; larger McMansion style homes plus an increased number of irrigation meters that result in reduced Tier 1 and Tier 2 usage but increase Tier 3 and irrigation-rate volume. Mr. Bartenstein attributed a large proportion of Tier 3 use increases to the Shire Corporation which ramped up in 2010 but now appears to have plateaued. Mr. Bartenstein concluded that, although a rate increase is probably not necessary for FYI 7, it is reasonable to approve a slight increase and bank anticipated dry-weather surpluses from drought years like this one to apply them to capital projects for the long-term health of the system and to avoid future sharp rate increases. He said he would review data from the Section 1 irrigation usage that will be available later this week, predicting that irrigation usage will be far higher than the forecast due to the drought conditions over the summer. Mr. Bartenstein said he will follow up with a more specific written proposal before Oct. 13. Ms. Barry closed the public hearing at 7:51 p.m. LexEat Proclamation On the occasion of LexEat Together's first anniversary, the Board congratulated the organization for its efforts to address food insecurity and social isolation in Lexington and a proclamation of commendation was signed by the Selectmen. Three of the four LexEat founders present were George Mumaghan, Harriet Kaufman, and John Bernhard. Laura Derby, the fourth founder, was unable to attend. Ms. Barry read the proclamation in full and encouraged the public to volunteer by signing up on the organization's website. On motion duly made and seconded,the Board of Selectmen voted 5-0 to approve and sign the proclamation recognizing the first anniversary of LexEat Together. Discussion RCN Ownership Transfer and License Renewal Mr. Dave Buczkowski and Mr. Nick Lauriat from the Communication Advisory Committee (CAC)presented information about RCN's license renewal and license transferal to private equity firm TPG Capital. Mr. Buczkowski said the term of the current license is 10 years but renewal processes begins 3 years before the expiration date. The CAC is seeking approval from the Selectmen to start the renewal process which begins with an ascertainment or solicitation of input from the public, the School Committee, the Town Manager and others. CAC members report that RCN has been great to work with and they do not foresee any future problems because TPG will keep the current RCN management structure in place. To approve a change of license to TPG, affected towns review four criteria: management 70-30 Selectmen's Meeting— September 26, 2016 experience, technical expertise, financial capability, and legal ability to operate under the existing license. RCN filed a change of license form with the State on September 9, 2016 and CAC has 30 days to review the form and submit comments. Within 60 days—or prior to November 8t' CAC must hold a hearing. A decision must be made by January 7, 2017-120 days from the initial filing. If these steps are not taken, the license will be allowed to transfer by default. CAC asks that a public hearing be scheduled for the October 24 Selectmen's meeting. Legal notices will be posted in the newspapers on October 6 and October 13. Ms. Ciccolo said she serves on the Public Works and Policy Committee of the Massachusetts Municipal Association which is looking at changes in technology and implications for cable licensing fees, specifically due to broadband and fiber optics. She asked whether the CAC had considered the potential impact of changing technology on local PEG access channels. Mr. Buczkowski replied that the changing tech landscape is the reason towns do not conclude contract negotiations with cable providers until the last possible date. Broadband, however, is not within the purview of the license so he does not anticipate an impact. Mr. Lauriat said the Committee has been concerned that cable revenues would trend downward as people cut the cord in favor of internet-based entertainment. Lexington,however, has not been quick to follow that trend so there is an ample cushion of income for LexMedia. Mr. Pato thanked the CAC for its hard work,particularly since it deals with a lot of technical issues and contract negotiations. Mr. Kanter,Precinct 7 Town Meeting member, asked what percentage of the town's subscribers are RCN customers. Mr. Buczkowski could not be specific but, of the providers available, he believes RCN has the lowest market share of Lexington's providers. On motion duly made and seconded,the Board of Selectmen voted 5-0 to authorize the Communications Advisory Committee to begin the process of negotiating a renewal cable television license with RCN. Review and Approve Rental Rates—Community Center Ms. Barry recognized Ms. Sheila Butts, Director of the Community Center, and Ms. Karen Simmons, Director of Recreation and Community Programs. Ms. Butts said the Town has been operating the Community Center for just over a year and in that time the staff has been working to devise an online sign up system and a schedule of fees whereby community groups can view availability and reserve space. A fee schedule, consistent with other Town and School rental rates, has been approved by the Recreation Committee and a copy was attached to the Selectmen's meeting materials. The Community Center Program Advisory Committee also reviewed the schedule at their September 22, 2016 meeting. So far, fees have not been charged for use of Community Center space but the goal is for the Community Center to be self-funding. 70-31 Selectmen's Meeting—September 26, 2016 Ms. Butts said the original intent of tonight's presentation was to seek rate approval but there has been considerable community pushback now that the introduction of fees is imminent. She stressed that the deliberation process has strived to be fair, equitable, and transparent. She asked the selectmen for direction on how to proceed. Ms. Ciccolo asked whether the rental fee deliberations had considered making non-profits exempt,just as Town government committees and boards are exempt. Ms. Butts said it had been considered but the committee found it complicated to decide which non-profits would be exempt and which would not. Ultimately the decision to waive fees rests with the Town Manager's office. Ms. Ciccolo said perhaps non-profits could apply formally for exemption and renew their request periodically over time. Ms. Ciccolo said it would be helpful to see a revenue projection for the Community Center as well as to gain an understanding of which spaces were free for drop-in and which necessitated a fee. She recognized the need for management controls and acknowledged the enormous amount of work that maintaining the facility requires. Ms. Ciccolo added, however, that some circumstances might not require set up/clean up and that this could be a factor in how—or whether— fees are charged. Ms. Butts said she would be happy to revisit the policy and the small room fee structure. Mr. Pato asked if a room is not pre-reserved, could it be available for spontaneous use. Ms. Butts said this already happens and, if the request can be accommodated, it is. She said the Center likes spontaneous users to occupy the mansion area but it depends on what the patrons need. Mr. Pato said there might be a difference in how drop-in and scheduled uses are handled. He appreciates the need for fees to support the Center but, since the building constitutes an expansion of Town space,programs and services, he would like more time and information to consider how to proceed. Ms. Ciccolo agreed that there is a need for spontaneously available, flexible space. We want to make sure we always have a percentage of the rooms available for spontaneous use. If there is a way to distinguish between the ongoing activities, week after week, and someone who wants to book a room within 10 hours of their activity, you would always have a couple of first-come/ first-served rooms available for organic, community activity. Mr. Kelley asked if there was an adopted policy for the Community Center to be self-financing. Ms. Butts said it was the Center's goal to be self-sustaining within 5 years of opening the doors and Mr. Valente said the goal is to reduce the tax subsidy after investing to build programming. The first year the tax subsidy was $216,000, but it increased to $253,000 for the second year due to hiring staff for additional programs. Mr. Kelley noted some of the programs offered require payment, which is a component of the Community Center's revenue stream. Ms. Butts said the wellness programs charge a fee for instruction and supplies. Each program has its own budget. Other programs are free or at a low 70-32 Selectmen's Meeting—September 26, 2016 cost. Ms. Simmons said it is important to note that staff now supported by the tax levy will move to being paid through the Community Center enterprise fund. While the tax levy supports $253,000 of the Center's operating costs,the enterprise fund is supposed to cover the balance but there has been a shortfall. The Recreation Department as a whole was in the black but the Community Center Division did not perform as budgeted. Mr. Kelley said he is pleased to see the Town moving toward online space reservation and said he would also like to see some of the Center's space be available for informal use. Mr. Cohen said he hoped the Community Center would go ahead with the plan to charge fees but noted that the waiver policy might warrant adjustment. There are certain circumstances and groups, like LexEats, that would not be eligible for a waiver using the current criteria, but they nonetheless serve the town in highly-valued ways. Mr. Harry Forsdick, Town Meeting member Precinct 7 and former member of the ad hoc Community Center Advisory Committee, spoke in favor of considering the organic user who would like to occasionally convene small group discussions. He approved the fees as written and also approves of the standardization of fees and how/to whom fees are applied. Mr. Steven Heinrich, Precinct 3 Town Meeting member, asked for more clarity and transparency about which organizations can or cannot use the Center. He is not concerned about fees but he is concerned about whether an unofficial/undocumented non-profit can use the Center. Ms. Elaine Ashton,President of the East Lexington Community Association, said she has enjoyed being able to use the Center without charge. Ms. Ashton said she is not concerned about fees, per se,but her organization is converting from 501 c4 to 501 c3 and would not,before the change of status becomes official,be eligible to continue using the facility without cost. Ms. Ciccolo asked that Ms. Butts and Ms. Simmons revisit a previously expressed idea of instituting membership fees. If you had to pay a nominal fee to be able to book a room, that may feel more welcoming and less of a deterrent and you may end up with the same revenue from the small meeting rooms. Ms. Simmons said the group would be happy to reconsider the question but added that the discussion about non-resident membership fees had become a complicated conversation. Staff Report—Opioid Epidemic Public Health Director Gerry Cody; Charlotte Rodgers, Director of Human Services;Derek Sencabaugh, Assistant Fire Chief; and Mark Corr, Chief of Police presented a report outlining the Town's programs to address opioid abuse in the community. Mr. Cody provided trend and statistical data. Lexington has experienced 5 opioid-related deaths since 2012 but neighboring towns have reported far more. Chief Corr emphasized that the opioid crisis is not new but the strength of the drug and extent of the problem has increased in recent 70-33 Selectmen's Meeting—September 26, 2016 years. Lexington has not been complacent nor has it been hiding its head in the sand. A task force, including those present this evening, has been meeting monthly for several years to discuss the trends and at-risk individuals/families in an attempt to proactively provide assistance Philosophically, there is less emphasis on legal action and more on social services. "The opioid crisis is just one behavior of some of the things we're trying to stay ahead of," Chief Corr said. Assistant Chief Sencabaugh showed the Selectmen doses of Narcan, which is administered via nasal atomizer and carried on all fire response vehicles and ambulances. Police do not yet carry Narcan but the goal is to train all officers so they can activate and administer the medication. In 2014, Lexington had 14 near-deaths that were averted using 17 doses of Narcan; in 2015, there were 17 that required 22 doses. So far this year,there have been 11 cases that have required 18 doses. More Narcan is needed as opioids become more lethal. Mr. Sencabaugh stipulated that not all opioid overdoses are from heroin; some are prescription drug-related. Ms. Rodgers echoed her colleagues and added that no one should hesitate to call first responders if an overdose is suspected. The opioid abuse task force emphasizes reduction of shame and stigma. Another task force focal point is raising awareness about mental health and substance abuse. The Town co-hosts with the Schools a yearly"parent academy" and monthly parent support groups. A recent program about mental health/substance abuse with Dr. Kevin Hill of McLean's Hospital was taped and is now available via LexMedia. This month, an informational article will appear in the Colonial Times and public health and human services staff will be at the October 3 Farmers' Market to provide information to the community. The School nurses are trained and annually re-certified on how to correctly administer Narcan and the medication is on site at all the public schools. The nurses will implement a national program called SBIRT: Screening Brief Intervention and Referral to Treatment. In January, all 9th grade students will be screened. Finally, information will be made available on a Town webpage. The group announced the next medical waste collection event on Wednesday, October 5, 5:00- 7:00 p.m. behind the Town Office Building. A second event will take place on Saturday, October 15, 9 a.m. to noon at the same location. There is no charge and all medicine/syringes are accepted. Ms. Barry thanked the presenting group for the infonnative reports and expressed gratitude on behalf of the Town to it first responders who see the crisis first hand. She offered the Board's support in the ongoing battle against opioid abuse. Review Public Comments—Stormwater Regulations This is a follow-up from a July 25th presentation. At that meeting, the DPW was asked to continue its outreach to developers about stormwater regulations. A meeting was held for that purpose on September 8 and revisions to the draft were subsequently made. 70-34 Selectmen's Meeting—September 26, 2016 Two big themes emerged, according to presenters David Pavlik, Senior Engineer, and Denise Cameron, Woodard and Curran. The first dealt with clarity of applicability and classifications. In response, some of the definitions that appeared in appendices at the end of the document have been pulled forward to the beginning of the document and clarifying language was added. The second theme centered on the below-threshold category, defined as a project that disturbs less than an acre of ground and is,basically, an erosion and sedimentation control. Developers requested that the permitting process be streamlined since code enforcement already acts as oversight. Mr. Kelley participated in the September 8 meeting and he confirmed that the changes outlined match his understanding of the feedback. He added that the development community clearly understood the value of what was trying to be achieved. Mr. Kelley asked about the application fee for above-threshold projects, written as "the greater of$300.00 or$0.01 per square foot." In the interest of fairness, he recommended keeping the$300.00 but removing the $0.01 per foot Mr. Kelley said he would like to capture the responsibility of projects—like additions to houses—that do not entail demolition of 50%of the existing structure. Ms. Cameron said this type of scenario is built into the building permit process and would be captured within the erosion and sedimentation control review. Mr. Kelley said he was comfortable with this. On motion duly made and seconded,the Board voted 5-0 to approve the Lexington Stormwater Management Regulations, Lexington Code, Chapter 181,Article VI, effective January 1, 2017. Review Public Comments—Draft Payment-in-Lieu-of-Parking Policy On July 25, a presentation of a draft Payment-In-Lieu of Parking policy(PILOP) was made to the Board of Selectmen who offered comments and then directed staff to solicit input from a variety of other stakeholders(Planning Board, Chamber of Commerce, Center Committee, Zoning Board of Appeals(ZBA), property owners in the Center Business District and the general public) through September. Melissa Tintocalis, Economic Development Officer; and Aaron Henry, Planning Director, followed up with the Board of Selectmen to present findings and propose revisions. Ms. Tintocalis highlighted these changes for the Board's review: • There was a consensus opinion among stakeholders that parking counts for an existing building should not trigger parking mitigation costs if the building use changed. New construction, however, would be subject to the PILOP policy; • The suggested mitigation price of$8,000 per parking space engendered essentially two conflicting opinions: 1)the price was too high and would therefore stall development and 2)the price was too low and amounted to a giveaway; 70-35 Selectmen's Meeting— September 26, 2016 • The Planning Board expressed concern about the concept of a one-time payment versus an annual payment and how the payment(s) would be administered. Also, Planning has identified parking and zoning as a priority focus for the coming year; Mr. Henry said the timing of the adoption of the PILOP policy might conflict with Planning's review. Ms. Ciccolo asked if the number of people in the "fee is too high" camp was greater or smaller than the number in the "fee is too low" camp. If no one liked it, $8,000 might actually be the right amount. Ms. Tintocalis said the conflict was conceptual rather than split into camps of opinion. Mr. Kelley asked if an effort had been made to ascertain the cost of leasing a parking space. Ms. Tintocalis said the team looked into the private market's monthly fees but did not recommend recurring charges because of the administrative burden. Mr. Pato asked if Ms. Tintocalis had researched the cost of constructing a parking space. While he does not recommend charging the full true cost,he does envision the fee as a contribution toward a longer-term solution. Ms. Ciccolo agreed that the policy is moving in the right direction. The full, true cost of a parking space, $25,000, is too much to charge. Lexington wants to encourage shared parking and pedestrian or bicycle use instead of motor vehicle dependency. Mr. Cohen agreed that the policy is well-thought out. The PILOP,however, is only focused on the town center. He does not think there is much land left in the center so he thinks we have to have a policy. But he does not want it to stymie any change that would be beneficial to the town. Mr. Valente said, now that the Selectmen have commented, the Planning Board will need to ascertain whether the PILOP constitutes an integrated bridge to any zoning changes it may develop. Once that is done, the PILOP will come before the Selectmen again, sometime in November. Mr. Kanter, Precinct 7 Town Meeting member, said he believes the PILOP would be premature if the Planning Board intends to bring forward zoning changes. He also believes the $8,000 mitigation amount is woefully inadequate. Additionally, he disagreed with eliminating the change of use clause because intended use is what triggers the parking count requirements to begin with. He acknowledged the time constraint to get something on the books but expressed concern about a potential conflict between what the Planning Board might recommend and what the PILOP requires. Mr. John Farrington, speaking as a representative of downtown owners and developers, agreed that the PILOP was premature. He added that there are State protections in place that the Planning Board takes into account when deliberating change of use permits and those would apply to a specific change of use redevelopment project envisioned for 1777 Massachusetts Ave. 70-36 Selectmen's Meeting— September 26, 2016 As for the $8,000 mitigation charge, Mr. Farrington is of the opinion that lending institutions will decline applications that include parking mitigation costs they consider too high. Mr. Todd Cataldo, 168 Grant St., and Muzzey Street property owner, said that if the PILOP passed as written, his current project would require payment of$320,000 for parking mitigation which is approximately 20% of the cost of the entire project. If this came to pass,his project would not be economically viable. In an MOU with the Town dating back two years, Mr. Cataldo said he agreed to reconfigure the Cary Memorial Library parking lot in such a way that would result in a yield of 50 additional parking spaces. He asked where this project stands and why it has not been a priority. Mr. Valente replied that the project is a Town priority but it has been delayed by other matters in that area of town that he is not at liberty to discuss. Ms. Tintocalis asked if the Board has a position on the change of use clause. Mr. Kelley said he remains against the inclusion of the change of use provision because it is burdensome and unnecessary and such a requirement would be detrimental to the vitality of the town center. When the situation comes up,the parking requirement is often waived by the ZBA, in any case. Ms. Ciccolo agreed with Mr. Kelley saying change of use should not be subject to the PILOP because it is not a wholesale redevelopment of the building. Referring to the percentage of costs Mr. Cataldo cited, she asked if a percentage cap of total project costs had been considered. She added that a true understanding should be reached of how the parking resource is shared among businesses in the center because people park once to do multiple errands. This is what we are struggling with: the old requirements are too high, given the availability of parking, and yet we do not want to be left holding the bag having to construct new parking for every new building. Finally. Ms. Ciccolo said a comprehensive understanding of new growth and the role additional tax revenue can play would be useful to the conversation. Mr. Pato said, the more he has come to understand all the contributing factors,the more he thinks that small changes of use do not matter. Significant increases in demand that stem from changes of use, particularly at peak hours, are another matter. If the scale of change of use equates to a greatly increased need for additional parking, then he believes the PILOP should apply. He also believes that a change of use within a short time period should be viewed as potentially subject to the policy. Mr. Cohen asked how the timing of the PILOP affects Mr. Cataldo's 21 Muzzey St. project since the building is already built. Mr. Valente said it was stipulated that the project be subject to any policy put in place within a year of Mr. Cataldo's certificate of occupancy. After that,year, Mr. Cataldo would be free from additional fees. That agreement grandfathered 20 spaces so Mr. Cataldo would owe another 20 spaces (20 x$8,0004160,000),not 40($320,000) as Mr. Cataldo had calculated. Mr. Kelley said this calculus of combining grandfathered plus new use parking counts should be how a final number of required spaces is determined. 70-37 Selectmen's Meeting— September 26, 2016 Mr. Valente said it was harder to know how the PILOP would affect the project at 1777 Mass. Ave. The Planning Board has yet to determine what its policy will be but while it is responsible for making zoning proposals, it is not responsible for parking management in the center of town. Mr. Valente recommended that the Selectmen discuss this with the Planning Board at their joint meeting in October. Mr. Cohen and Ms. Barry said they were both in favor of removing the change of use clause from the PILOP. Receive Report from Ad Hoc Center Street Scape Design Review Committee on Tier I Deliverables Presenters of the Tier 1 Center Street Scape Committee findings were: Howard Levin(Chair), Victoria Buckley(Commission on Disability) and Pamela Shadley(Center Committee). Tier 1 focuses exclusively on sidewalks and lighting, recommending an integrated approach for a stretch of Mass. Ave. from the Minuteman Statue to Woburn St. Mr. Levin said that different parts of the center show different levels of deterioration. The project would be done in phases. • Recommendations for the sidewalk include: wire-cut, square-edge clay brick pavers with no spacers, of colors ranging from red to dark brown(but not orange), laid in herringbone pattern to absorb vibrational shock. Sidewalk construction would include root barriers, drainage holes, and appropriate slant. The final design will comply with AAB and ADA standards and sidewalk smoothness will be consistent, to the extent possible, with the newly developed "Wheelchair Pathway Roughness Index." • Lighting recommendations include: The use of LED bulbs for lower electricity and maintenance costs with varying illumination levels dependent upon location and of the area is used. A balance of pole height and lantern style will integrate the appearance of center lighting. Pole, lantern, and arm designs will have a graceful, elegant curve. Tall roadway lights will disappear as much as possible. Pedestrian lights should be used down the entire length of the focus area. They should resemble Sasaki lights but, to minimize cost, not be custom designed. Ms. Buckley, Disabilities Commission representative, provided an assessment of the above recommendations,particularly those relating to sidewalks, saying the Disability Commission has three major concerns about the choice of brick. First,the Commission believes that the Committee did not explore concrete thoroughly enough as an option. Second,brick is not a good choice for individuals with disabilities because it constitutes an unnecessary hazard and can cause sensory overload. Third,the Commission believes the importance of aesthetics should receive less weight than the importance of functionality. Mr. Kelley cautioned the Committee not to use the term"paver"because that did not mean "brick"to most people and it could cause misunderstandings. 70-38 Selectmen's Meeting—September 26, 2016 Ms. Ciccolo praised the Committee's work on such an enormous, complex task and then asked if colorized concrete had been considered. Mr. Levin said it had been but the consideration was short-lived because colorized concrete did not appear to be a successful alternative and problems occur when dissimilar materials are joined. Ms. Buckley said she agrees that colorization is not preferred because the visually impaired require material that provides contrast to make wayfinding easier. Mr. Cohen echoed sentiments that the report was well done and thorough. He asked if the Committee had considered ending the brick sidewalk at the Post Office since the sidewalk from there to Woburn St. is already concrete. Mr. Levin replied it was the goal of the Committee to create a continuous streetscape and a gateway to and through the center. Mr. Cohen said that although the Committee reported that brick is tolerant of salt, an area of brick sidewalk in the center was adversely affected last winter and the effects remain visible even now. Mr. Levin agreed that salt can accumulate on brick. Mr. Pato also praised the Committee's work, saying the effort has raised community interest and passion. The Board has received thousands of emails on the subject. He asked that the names of certain individuals not on the Committee list but nonetheless deeply involved be included on subsequent reports. Mr. Pato added that he was sensitive to the total cost of the project, as are many members of the public. The scope of the project and the choice of materials both have significant impact and Mr. Pato said he wants to see the cost analysis and what accommodations the Committee might suggest. Mr. Levin said the assumption is that the project will be done in phases and this will stagger costs. Some of the deteriorated areas would be priorities but others can wait for a later time. He said the Selectmen would make final decisions such as how far down Massachusetts Ave. toward Woburn St.to carry the brick and added that the Committee does not have the resources to do either a full cost analysis or a full life-cycle analysis. Some members of the Committee have expertise in construction management and landscape architecture but the level of detail needed to answer Mr. Pato's questions will require hiring a consultant. Ms. Shadley said that the goal of the Committee is to provide recommendations that will create a continuity of streetscape through the center of town but there is more than one way to accomplish the goal. As the work of the Committee continues, areas identified as critical for brick treatment can be refined. Mr. Cohen said it had come to the attention of the Selectmen that the Committee has set up sub- committees with some participants who have not been vetted, sworn in, or asked to complete ethics training as required by the State. These additional people have made great contributions but the Selectmen must approve and appoint members as process dictates. Mr. Cohen offered to provide counsel to the Committee on what steps should be followed. Mr. Levin welcomed Mr. Cohen's assistance. 70-39 Selectmen's Meeting—September 26, 2016 Ms. Barry added her commendation on the Committee's work and, naming the full list of members, she said she was delighted to learn how collaboratively members have worked together to improve this very important aspect of the town. Ms. Buckley asked that a member of the Council on Aging be invited to join the Committee. Ms. Barry said she would discuss this with Mr. Levin after the meeting. On motion duly made and seconded,the Board of Selectmen voted 5-0 to Tier 1Report of the Ad hoc Center Streetscape Committee. Selectmen Committee Appointments At this time of year, the Selectmen re-appoint current sitting members of Town boards and committees to serve for another term. To that end, the extensive list of reappointments included in the meeting materials was acknowledged. On motion duly made and seconded, the Board of Selectmen voted 5-0 to reappoint the listed individuals to committees and boards as indicated. Consent A enda Water& Sewer Commitments and Adjustments On motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the following Water and Sewer Commitments and Adjustments: Water & Sewer Commitments -- August 2016 Cycle 9 $460,122.57 Water & Sewer Commitments -- August 2016 Final Bills $38,355.69 Water & Sewer Commitments May 2016 Final Bills $4,660.28 Adjustments to Water& Sewer/WSAB meeting 8/4/16 ($33,221.97) Approve One-Day Liquor License—Wildflower Camp Foundation On motion duly made and seconded,the Board of Selectmen voted 5-0 to approve a one- day liquor license to serve beer and wine at the Wildflower Camp Foundation's"Hank Wonder Benefit Concert"to take place at Battin Hall in Cary Memorial Building, on Saturday, October 22, 2016 from 6 p.m. until 10 p.m. Approve One-Day Liquor License—Spectacle Management On motion duly made and seconded,the Board of Selectmen voted 5-0 to approve a one- day liquor license request from Spectacle Management to sell beer and wine in the lobby of the Cary Memorial Building on Thursday, October 6, 2016 from 6:30 p.m. until 10:30 p.m. (Manhattan Transfer/Take 6 Concert) and on Friday, October 21,2016 from 7 p.m. until 1 1p.m (Art Garfunkel Concert.) 70-40 Selectmen's Meeting— September 26, 2016 Liquor License Change—Lexington Golf Club On motion duly made and seconded,the Board of Selectmen voted 5-0 to approve a change of management request from the Lexington Golf Club following minor document updates as requested by the ABCC. Approve Minutes and Executive Session Minutes On motion duly made and seconded,the Board of Selectmen voted 5-0 to approve the minutes of July 14, 2016 and July 25, 2016, and further to approve and not release the Executive Session minutes of July 14, 2016 and July 25, 2016. Use of the Battle Green—Lexington Minute Men Company Change of Command Ceremony On motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the use of the Battle Green by the Lexington Minutemen for a change of command ceremony on Sunday, October 2, 2016 from 2 p.m. until 4:30 p.m. with cannon fire, as permitted by the Fire Department, and the use of traffic cones or barriers to reserve two spaces along the Green on Bedford Road closest to Harrington. Adjournment On motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at 10:32 p.m. DOCUMENTS PRESENTED: Proposed FY2017 Water/Sewer Rates A true record; Attest: Kim Siebert Recording Secretary AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Water & Sewer Adjustments PRESENTER: ITEM NUMBER: David J P ins o nneault C.2 SUMMARY: Water& Sewer Adjustments per WSAB meeting 1/12/17 ($24,573.24) SUGGESTED MOTION: Motion to approve the attached Water& Sewer adjustments as noted above. FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 ATTACHMENTS: Description Type D BOS J 27-117 ("'over Mom) FY2017 ADJUSTMENT'S TO WATER/SEWER 1 1 AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD PAGE 1 OF 2 WSAB 1/12/17 BOS 2/27/17 010021,3800 5 Apollo Circle -$260.73 -$781.07 -$1,041.80 858274 2017 0300709400 12 Bedford Street -$71.28 n -$71.28 851300 2017 0100290400 7 Briggs Rood -$176.64 -$525.53 -$702,17 859245 2017 0300694900 92 Cedar Street -$193.68 .$702.83 $896.51 836724* 2017 0100171000 2 Churchiil Lone -$50.01 -$142.73 -$192.74 857688 2017 0100244000 190 Concord Avenue -$319.07 -$948.73 -$1,267.80 858637 2017 0100248100 352 Concord Avenue -$132.00 -$397.1 2 -$529.12 844026* 2017 0200559502 30 Hayes Larne -$329.70 -$329.70 863416 2017 010001 1300 789 Massachusetts Avenue -$174.53 -$506.47 -$681.00 855611 2017 0200605700 60 North Street -$367.38 -$367.38 864117 2017 0100023/00 12 Oxford Street -$476.09 -$1,679.05 -$2,155.14 855752* 2017 0300742800 70 Reed Street -$154.98 -$480.62 -$635.60 851707 2016 0200565100 3 Sheridan Street -$361.32 -$1,267.51 -$1,628.83 819870 2015 0200421200 67 ISI..nds Road -$181.20 -$553.24 -$734.44 861515 2017 0200592600 42 Somerset Road -$554.40 -$1,699.26 -$2,253.66 863924 2017 0100205500 9 Tricorne Road -$113.49 -$370.23 -$483.72 858156 2017 0100102400 1 Whipple Rood -$268.47 4919.13 -$1,187.60 856772 2017 0100034700 10 Whittier Road -$36.96 -$153.86 -$190.82 832639 2016. 0200433802 10 Whittier Road -$139.20 -$139.20 832640 2016 0200407400 84 Gleason Road -$683.76 -$683.76 861 341 2017 0200381900 25 Ledgelawn Avenue $13.68 -$786.32 -$772.64 831960 2016 0100032600 7 Lillian Road $27.00 -$167.55 4140.55 855868 2017 0200464600 36 Woburn Street -$55.97 -$2,994.43 -$3,050,40 862108 2017 0200415700 31 Bertwell Road -$175.72 -$356.62 -$532.34 832395 2017 0100099300 1 Blodgett Rood -$371.57 j -$824.33 -$1,195.90 842064* 2016 0100985200 6 Farm Road -$542.12 -$542.12 859606 2017 0100206900 62 Sherburne Road South -$439.14 -$934.68 -$1,373.82 843517* 2016 0100048400 17 Spencer Street $43.20 -$836.40 -$793.20 856052 2017 M$5,319.65 -$14,253.59 -$24,573.24 Denotes that more than one bill is Involved In the obratememt FY2017 ADJUSTMENTS TO WATER/SEWER. AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD WSAB 1/12/17 BOS 2/27/17 PAGE 2 OF 2 -�AqCOUNT NBR �� ,�$TREET WATER SEWER TOTAL BILL YEAR Carried over from Pane 1 -$5,319.65 -$19,253.59 -$24,573 24 ', `,;`Y f ' -$5,319.65 -$19,253.59 -$24,573.24 pt is further recommended to waive all accumulated interest on disputed bills for which no abatement is recommended: ACCOUNT NBR STREET BILL YEAR 0300062202 2652 Mossachusetts Avenue ZIP,,; '+ry� ',rK, �✓r fi"rd hx1� �` ;m' � pya'x in df 8357pd 2t116 �'r G, �l�,�ai/ �fi��� ,U�)xYiirbi4/174, §d%N/a d G ✓ �N j�, a / *Although one bill will be adjusted,other bills are included in the calculation It is the recommendation of the Water and Sewer Abatement Board that the Town Collector be authorized to waive interest that has accrued on the bills included herein,unless stated here otherwise„from the due date of the bill until 30 calendar days after the date of written notification to applicant of the Selectmen's action. THE SUM SET AGAINST THE ABOVE ACCOUNTS IS HEREBY ADJUSTED, WATER SEWER TOTAL ($5,319.65) ($19,253.59) ($24,573.24) DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 2/27/17 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Town Celebrations Committee Request -Approve Sending Sponsorship Letters PRESENTER: ITEM NUMBER: Suzanne Barry, Chair C.3 SUMMARY: The Town Celebrations Committree is requesting permission to send out sponsorship letters for the Patriots Day Parade. Attached is the proposed letter and the list of who the letter will be sent to. SUGGESTED MOTION: Motion to approve the request of the Town Celebrations to send out sponsorship letters, as proposed. FOLLOW-UP: Town Celebrations Committee DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 ATTACHMENTS: Description Type D 20117 Sponsorship Letter Backup Matorrinl D Patrriot,Day ni�mvsorr Backup Matorrinl MORry Y O4 1775 C p p Town of Lexington Q c q 3 Town Celebrations Committee APRIL 19`" �Fk INC, -{4� Dear Lexington Business Leader, Planning for the 2017 Patriots' Day Afternoon Parade has begun and the Town Celebrations Committee is asking you, a member of the Lexington business community, for your support to help offset the costs of bringing wonderful bands,marching units and floats to Lexington. If you have been a sponsor in the past — Thank You! If you are considering becoming a sponsor for the first time, the banner with your company's name on it in the Parade is a great way to show your support for, and involvement in,your community. Enclosed is the sponsorship form and a list of prior groups we expect to return with the associated cost of bringing them to Lexington. We are looking to you to help support the parade in one of three ways: • Sponsoring a group by covering their entire cost • Co-sponsoring a group through a donation of$400 or more • Making a general donation of any amount in support of the Parade Sponsors and Co-Sponsors will receive: • A large banner bearing the name of your organization carried by volunteer parade ambassadors (or by members of your organization if you prefer) that will precede the sponsored group in the parade. • Recognition from the reviewing stand and in printed local media. For answers to questions regarding sponsoring, co-sponsoring or making a general donation,please contact Dick Michelson at 781-862-1034. Please note that the deadline for the enclosed sponsorship form and payment is Tuesday, March 28, 2017. Your check should be made payable to: Town of Lexington Patriots' Day Gift Account c/o Selectmen's Office 1625 Massachusetts Avenue Lexington,MA 02420 The Town Celebrations Committee appreciates those businesses that have been Parade supporters in the past, and we hope that you will continue to give generously again this year. For those businesses who are considering becoming a sponsor,we look forward to welcoming you to this outstanding group. Sincerely, Lorain Marquis, Chair 1625 MASSACHUSETTS AVENUE •LEXINGTON,MASSACHUSETTS 02420 Telephone: (781)-698-4640—Fax: (781)-863-9468 email:celebrationscmte@lexingtonma.gov — (D (D (D (D (D (D — (D — (D — (D (D — (D CD CD CD CD CD — CD — CD CD CD — — — 0 0 0 0 0 — . . . . . . . . . . . . . . . . . . . . . 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C: - -a m co m 0 -a m > o 0. C: 0- C: 0- a) a) U) 0 -a U) U) F- p a) .0 U) 0 E CL U) U) U) U) U) U) U) U) U) F- F- F- F- F- F- > 3: 3: 30: 3: AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One Day Liquor License-St. Brigid Church PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C.4 SUMMARY: St. Brigid Parish, 1981 Mass Ave. has requested a One-Day Liquor License to serve beer and wine on Sunday, March 12, 2017 from 5:00 p.m. until 9:30 p.m. for the purpose of a wedding celebration. SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 ATTACHMENTS: Description Type o�`o JS MN,�C r TOWN OF LEXINGTON Ewa^ SELECTMEN'S OFFICE 0 � FEB 1 7 2017 APR IL 19TH LExIN°T°� APPLICATION FOR ONE-DAY LIQUOR LICENSE ry C EN The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING ORGANIZATION: ckUrrl CONTACT NAME AND NUMBER: PIS ADDRES S FOR MAILING: -3 5 h eWo h A ve l q&d�p r� ►�/j g 0 I S EMAIL ADDRESS: TITLE/PURPOSE OF EVENT: CU LOCATION AND ADDRESS: 19 g ( AMO AVC, �� `� ficm,�'f/{ o)g 9-1 DATE OF FUNCTION: o 3 I 1 TIMES OF FUNCTION: &fm TYPE OF LIQUOR TO BE SERVED: i i Y1 e, e✓S DATE AND TIME WHEN LIQUOR DELIVERED: .1) 1 t 21 uI-7F DATE AND TIME WHEN LIQUOR REMOVED: _0331121 9-0 ADDITIONAL INFORMATION: Authori e 'Signature Federal Identification No. or Social Security Number AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One Day Liquor License-Bowman PTA PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C.5 SUMMARY: The Bowman PTA has requested a One-Day Liquor License for the purpose of the "All that Glitters....is Gold" fundraiser to be held at the Scottish Rite Masonic Museum, 33 Marrett Rd. on March 25 from 7- 10 p.m. SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 ATTACHMENTS: Description Type Paid: $25.00 chk# 2528 TOWN OF LEXINGTON FEB i 5 2017 y, g Wa; SELECTMEN'S OFFICE { APRIL19TH SELECTMEN r'Nx° APPLICATION FOR ONE-DAY LIQUOR LICENSE The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING ORGANIZATION: Pow Vb1(��V�. T /� CONTACT NAME AND NUMBER: _Vl`S +1`!'1 �QQ,.D�(� ADDRESS FOR MAILING: 5;)� Ni-c W�i 11G,kn bcaL',o-� I EMAIL ADDRESS: DL1 , l.bYl'1 TITLE/PURPOSE OF EVENT: "Al` LOCATION AND ADDRESS: b�Lia 1 DATE OF FUNCTION:3 TIMES OF FUNCTION: C) yyy) TYPE OF LIQUOR TO BE SERVED: bur - - (gir) e�, DATE AND TIME WHEN LIQUOR DELIVERED: 3 a►5 I�' RsY� DATE AND TIME WHEN LIQUOR REMOVED: ADDITIONAL INFORMATION: a W1, Authorized Signaturel Federal Identification No. or Social Security Number AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One Day Liquor License-Manicures for Melanoma PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C.6 SUMMARY: MiniLuxe, 1718 Mass Ave. is seeking approval for a One-Day Liquor License for the purpose of a fundraiser to benefit the Melanoma Foundation of New England (MFNE) on Thursday, March 23, 2017 from 4:00 p.m. to 10 P.M. SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 ATTACHMENTS: Description Type D Mari➢uxFun drai�;orr-Oro l)a;y Backup Matorrinl MAOR TOWN OF LEXINGTON D SELECTMEN'S OFFICE FEg 7 2017 ACRI WTH t xrr4o, APPLICATION FOR ONE-DAY LIQUOR LICENSE SELECTMEN The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING ORGANIZATION: mar, 6),res -For oway)oMA CONTACT NAME AND NUMBER: lX h 791 Al I b S ADDRESS FOR MAILING: 0 W G-} [t°G-� Lev,,n, 1-W M)9 oa-L/a U EMAIL ADDRESS: TITLE/PURPOSE OF EVENT: F/nd KU;Y-W 40✓ LOCATION AND ADDRESS: Min; LUk-e V111b YACxss - DATE OF FUNCTION: 7h[,#3 ClaV 140- =;�J TIMES OF FUNCTION: 6 — /O• D TYPE OF LIQUOR TO BE SERVED: DATE AND TIME WHEN LIQUOR DELIVERED: O 0 c3 DATE AND TIME WHEN LIQUOR REMOVED: 0,' O 3 /--)-3 ADDITIONAL INFORMATION: LAA�0- Authorized Signature U Federal Identification No. or Social Security Number AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One Day Liquor License-Spectacle Mgmt (3 events) PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C.7 SUMMARY: Spectacle Management, is seeking approval for three One-Day Liquor licenses to be held at Cary Memorial Hall, 1605 Massachusetts Avenue on the following dates: . March 5 - Capitol Steps -2 p.m. to 6 p.m. . March 24 - Chris Botti- 7 p.m. to 11 p.m. . March 26 -Jordan Smith- 6:30 p.m. to 10:30 p.m. SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 ATTACHMENTS: Description Type D S%' ctacka One Day(3 event"')enr:ts( Backup Matorrinl Paid$75.00 chk# 2047 OR 0�`pJ5 Mhr�c�o�y U TOWN OF LEXINGTON D SELECTMEN'S OFFICE FEB 2 1 2017 APR1619tN.- cx �* APPLICATION FOR ONE-DAY LIQUOR LICENSE SELECTMEN The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. Spectacle Management BUSINESS/FUNDRAISING ORGANIZATION: Jack Lally, 508-259-5275 CONTACT NAME AND NUMBER: 4 Muzzey St. Lexington MA 02420 ADDRESS FOR MAILING: EMAIL ADDRESS jlally@spectaclemanagement.net 3 Events in March, 2017 at Cary Hall TITLE/PURPOSE OF EVENT: LOCATION AND ADDRESS: Cary Memorial Hall, 1605 Massachusetts Avenue Capitol Steps 3/5, Chris Botti 3/24, Jordan Smith 3/26 DATE OF FUNCTION: Capitol Steps 2 - 6:00, Botti 7-11 :00, Smith 6:30-10:30 TIMES OF FUNCTION: Beer and Wine TYPE OF LIQUOR TO BE SERVED: Steps 12:00, Botti & Smith 4:00 1 DATE AND TIME WHEN LIQUOR DELIVERED: DATE AND TIME WHEN LIQUOR REMOVED: Steps 6:00, Botti & Smith 11:00 PI ADDITIONAL INFORMATION: Authorized Signature Federal Identification No. or Social Security Number 09644 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One Day Liquor License-Munroe Center for the Arts PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C.8 SUMMARY: The Munroe Center for the Arts, 1403 Massachusetts Avenue, 02420 is seeking a One Day Liquor License for the purpose of the Lexington Open Studios Private Artist Reception on Sunday,April 30, 2017 from 5 p.m. - 7 p.m. SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 ATTACHMENTS: Description Type D Munroe C onrtor 11 Day Backup Matorrinl � R r� TOWN OF LEXINGTON w A SELECTMEN'S OFFICE APAS mTM APPLICATION FOR ONE-DAY LIQUOR LICENSE The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING ORGANIZATION: 1" uy "- C040 `Rpr *U AM5. CONTACT NAME AND NUMBER: ��� �3yyyH 0 ADDRESS FOR MAILING: ?7 4l5 � � Aw D.2� EMAIL ADDRESS: S P TITLE/PURPOSE OF EVENT: 1pno+t ';t (L C2,p j8'VI LOCATION AND ADDRESS: DATE OF FUNCTION: TIMES OF FUNCTION: TYPE OF LIQUOR TO BE SERVED: V VV� DATE AND TIME WHEN LIQUOR DELIVERED: - �D �-�v► DATE AND TIME WHEN LIQUOR REMOVED: d6: ADDITIONAL INFORMATION: Autho ed Sig atur Federal Identification No. or Social Security Number AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve and Sign Proclamation-Aurio J. Pierro 100th Birthday PRESENTER: ITEM NUMBER: Suzanne Barry C.9 SUMMARY: You are being asked to approve and sign a Proclamation in honor of the 100th birthday of life-long Lexington resident Aurio J. Pierro. SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 2/27/2017 ATTACHMENTS: Description Type D Pira,a,l;nntionr 1161k1O.Aurio Q'ia.nn Backup Matorinl D Aurio Photograph Faces,e,a,g'Loyavggton,by Stra,h nx:gyor Backup Mittorinl �3 .,::APREL q•• j �h P No 0,rf OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN PETER C.J.KELLEY r r J O EPH N. ATOCOH P RO C c AN A9 O� TEL: (781)698-4580 JOSEPH N.PATO MICHELLE L.CICCOLO FAX: (781)863-9468 Whereas: Aurio J. Pierro celebrates his 100th birthday on March I't, 2017 and has lived at 28 Rawson Avenue his entire life; and Whereas: Aurio and his family farmed their own land, keeping pigs, goats and chickens to help feed their family of nine children; and Whereas: Aurio earned his degree at Suffolk Law School by working at Busa Farm, a bakery and a meat-processing plant; and Whereas: Aurio then joined the Army in January, 1942, served as a tank commander in France, Germany and Belgium during World War II, was part of the Allied landing at Omaha Beach, and sustained injuries during the Battle of the Bulge while saving the lives of 25 men in his command; and Whereas: Aurio was in the lead tank that liberated the Nordhausen Concentration Camp in Germany; and Whereas: Aurio was awarded both the Purple Heart and the Silver Star for his brave and heroic service; and Whereas: Aurio practiced insurance law at Aetna Insurance Company in Boston for over 50 years; and Whereas: Aurio was a tireless advocate for the Veterans of Foreign Wars in Lexington and was the local Commander for 15 years; and Whereas: Aurio was honored as the Grand Marshall of the 2009 Lexington Patriots' Day Parade and was the worthy recipient of the Minuteman Cane Award in 2012; and Whereas: Aurio J. Pierro has been a beloved and cherished Lexingtonian for a full century and an outstanding member of America's Greatest Generation, NOW THEREFORE, WE THE BOARD OF SELECTMEN hereby declare Wednesday,March 1, 2017 as Aurio,l _Pierro .may in the Town of Lexington and call upon all citizens to join us in celebrating this extraordinary Lexingtonian. IN WITNESS WHEREOF, we have set our hands on this 27th day of February in the year of Two Thousand and Seventeen. 1625 MASSACHUSETTS AVENUE• LEXINGTON,MASSACHUSETTS 02420 e-mail selectmen@lexingtonma.gov �y� /r/��' `�a;{, 4',,.