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Home My WebLink About2017-02-13 BOS Packet - Released SELECTMEN'S MEETING Monday, February 13, 2017 Selectmen's Meeting Room 7:00 PM AGENDA SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. Award Bond and Note Sale(5 min.) 7:05 p.m. 2. FY17 Second Quarter Financial Results (10 min.) 7:10 p.m. 3. Vote the FY2018 Recommended Budget and Financing Plan(15 mins) 7:20 p.m. • Comments by Capital Expenditures Committee • Comments by Appropriation Committee 4. ATM 2017 Warrant Article Update-Article 18 -Appropriate for Visitors Center 7:35 p.m. (Citizens Article) (10 min.) 5. ATM 2017 Warrant Article Update-Article 17 -Appropriate for Advice and 7:45 p.m. Analysis-Getting to Net Zero (10 min.) 6. ATM 2017 Warrant Article Update-Articles 32, 39, 46 (Citizen Article) (20 min.) 7:55 p.m. . Article 32- Establish Cannabis Committee . Article 39 -Amend General Bylaws -Right to Farm . Article 46 -Amend Zoning Bylaw- Chapter 135 Medical Marijuana 7. Review and Approve-Payment in Lieu of Parking Policy(15 min.) 8:15 p.m. 8. Harbell Street Acceptance-Vote to Layout(15 min.) 8:30 p.m. 9. Update Options -Woburn Street/Mass. Ave. Intersection Project(30 min.) 8:45 p.m. CONSENT AGENDA 1. Water& Sewer Commitments 2. Water& Sewer Adjustments 3. Sign Eagle Scout Letters -Dimitri Psyhojos 4. Approve One-Day Liquor License- Lexington Historical Society- Buckman Tavern 5. Approve One-Day Liquor License- Cantata Singers EXECUTIVE SESSION 1. Exemption 6: Update-20 Pelham Road and Scottish Rite Parking Lot Purchase 9:30 p.m. ADJOURN 1. Anticipated Adjournment 10:00 p.m. The next regular meeting of the Board of Selectmen is scheduled for Monday, February 27 at 7:00 p.m. in the Selectmen Meeting Room, 1625 Massachusetts Avenue. Hearing Assistance Device.s Available on Repast �� All agenda time and the order of items are approximate and subject to change. Recorded by LeWedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Award Bond and Note Sale (5 min.) PRESENTER: ITEM NUMBER: Carolyn Kosnoff, Assistant Town Manager for Finance I.1 SUMMARY: A vote is requested for this agenda item. The results of the recent bond and note sale will be presented, for award by the Board of Selectmen. The amount of the sale was: • Bonds: $45,423,000 • Notes: $13,387,096 SUGGESTED MOTION: Move to approve the votes as presented (See attached vote) FOLLOW-UP: Finance DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 7:05 p.m. ATTACHMENTS: Description Type D lkrto to aw a d IIbon d and n oto s<do Backup Matorrinl VOTE OF THE BOARD OF SELECTMEN I, the Clerk to the of the Board of Selectmen of the Town of Lexington, Massachusetts (the"Town"), certify that at a meeting of the board held February 13, 2017, of which meeting all members of the board were duly notified and at which a quorum was present, the following votes were unanimously passed, all of which appear upon the official record of the board in my custody: Voted: that the maximum useful life of the departmental equipment listed below to be financed with a portion of the proceeds of the $1,089,000 borrowing authorized by the vote of the Town passed May 14, 2015 (Article 1 lb)is hereby determined pursuant to G.L. c.44, §7(1)to be as follows: Purpose Borrowing Amount Maximum Useful Life Windrow Turner $475,000 10 Years Further Voted: that the sale of the $45,475,000 General Obligation Municipal Purpose Loan of 2017 Bonds of the Town dated February 16, 2017 (the"Bonds")to Robert W. Baird & Co., Inc. at the price of$47,516,133.27 and accrued interest, if any, is hereby approved and confirmed. The Bonds shall be payable on February 15 of the years and in the principal amounts and bear interest at the respective rates, as follows: Interest Interest Year Amount Rate Year Amount Rate 2018 $2,710,000 2.00% 2030 $1,135,000 4.00% 2019 2,665,000 3.00 2031 1,135,000 3.00 2020 2,650,000 3.00 2032 1,135,000 3.125 2021 2,635,000 4.00 2033 1,135,000 3.25 2022 2,420,000 4.00 2034 1,135,000 3.25 2023 2,015,000 4.00 2035 1,135,000 3.25 2024 2,010,000 4.00 2036 1,135,000 3.375 2025 2,010,000 4.00 2037 1,135,000 3.375 2026 2,005,000 4.00 2038 1,130,000 3.375 2027 1,890,000 4.00 2039 1,130,000 3.40 2028 1,140,000 4.00 2042 3,390,000 3.40 2029 1,135,000 4.00 2047 5,460,000 3.50 Further Voted: that the Bonds maturing on February 15, 2042 and February 15, 2047 (each, a"Term Bond") shall be subject to mandatory redemption or mature as follows: Term Bond due February 15, 2042 Year Amount 2040 $1,130,000 2041 1,130,000 2042* 1,130,000 *Final Maturity Term Bond due February 15, 2047 Year Amount 2043 $1,130,000 2044 1,130,000 2045 1,125,000 2046 1,125,000 2047* 950,000 *Final Maturity Further Voted: to approve the sale of a $13,387,096 1.25 percent General Obligation Bond Anticipation Notes of the Town dated February 16, 2017 and payable February 16, 2018 (the "Notes")to Eastern Bank at par plus a premium of$38,956.45. Further Voted: that in connection with the marketing and sale of the Bonds, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated January 31, 2017 and a final Official Statement dated February 7, 2017, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that in connection with the marketing and sale of the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated January 31, 2017 and a final Official Statement dated February 7, 2017, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that the Town Treasurer and the Board of Selectmen be, and hereby are, authorized to execute and deliver Continuing and Significant Events Disclosure undertakings in compliance with SEC Rule 15c2-12 in such forms as may be approved by bond counsel to the Town, which undertakings shall be incorporated by reference in the Bonds and Notes, as applicable, for the benefit of the holders of the Bonds and Notes from time to time. Further Voted: that we authorize and direct the Treasurer to establish post issuance federal tax compliance procedures in such form as the Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update 2 said procedures, in order to monitor and maintain the tax-exempt status of the Bonds and Notes. Further Voted: that each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. I further certify that the votes were taken at a meeting open to the public, that no vote was taken by secret ballot, that a notice stating the place, date, time and agenda for the meeting (which agenda included the adoption of the above votes)was filed with the Town Clerk and a copy thereof posted in a manner conspicuously visible to the public at all hours in or on the municipal building that the office of the Town Clerk is located or, if applicable, in accordance with an alternative method of notice prescribed or approved by the Attorney General as set forth in 940 CMx 29.03(2)(b). Dated: February 13, 2017 Clerk of the Board of Selectmen AM 65440925.1 3 PARITY Result Screen Page I of I -i�iew I Compare I Summary LiM:08 a.m. FIRST Upcoming Ca=endar OVE-i—S—T Bid Results Lexington (Town) $47,423,000 General Obligation Municipal Purpose Loan of 2017 Bonds The following bids were submitted using PARITV�and displayed ranked by lowest TIC. Click on the name of each bidder to see the respective bids. Bid'Award* Bidder Name TIC [:1 Robert W. Baird & Co., Inc. 3,059278 El F!P- Jaffrey 3.087849 El fidelity Capital Markets 3.097824 El Mesirow Financial Inc. 3.102008 ❑ Bank of America Merrill Lynch 3.160332 ❑ JETN Financial Capital Markets 3.190036 ❑ Wells Faro Bank, National Association 3.220946 ❑ UBS Financial Services Inc, 3.237870 J,.,P._.Morgan Securities LLC 3.245626 *Awarding the Bonds to a specific bidder will provide you with the Reoffering Prices and Yields. Q 1981-20012 Dea I LI-C,AH rghts,rceserved Trqdvamarks https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityRes... 2/7/2017 PARITY Bid Form Page I of 2 Upcoming Calendar 1--6-verv1ew Result Excel Robert W. Baird & Co., Inc. - Red Bank , NJ's Bid Lexington (Town) $47,423,000 General Obligation Municipal Purpose Loan of 2017 Bonds For the aggregate principal amount of$47,423,000.00, we will pay you $49,580,928.88, plus accrued interest from the date of issue to the date of delive . The Bonds are to bear interest at the following rate(s).- Maturity Date Amount$Coupon %lYield % Dollar Price Bond Insurance 02/15/2018 3,013M 2.0000 0.9500 101.039 02/15/2019 2,845M 3,0000 1.0600 103.823 02/15/2020 2,810 M 3,0000 1.2300 105.192 02/15/2021 2,775M 4.0000 1,3800 110.155 02/15/2022 2,565M 4.0000 11.5700 111,635 02/1512023 2,130M 4.0000 1.7200 112.939 1 02/1512024 2,115M 4.0000 1.8800 113,839 02/15/2025 2,11 OM 4.0000 2.0600 114.236 02/15/2026 2,11 05M 4.0000 2.2000 114.620 02/15/2027 1,985M 4.0000 12.3000 115.105 02/15/2028 1J751VI 4.0000 2,5900 112.348 02/15/2029 1,170M 4,0000 2,7500 110.861 02/1512030 1,170M 4.0000 2.8000 110.400 02/15/2031 1,160M 3,0000 3.1000 98.871 02/15/2032 1,160M 3.1250 13,2000 99.112 02/15/2033 1,160M 3,2500 3.3000 99382 02/15/2034 1,160M 3,2500 3.3500 98.711 02/15/2035 1,160M 3.2500 3.4000 97.993 02/15/2036 1,1 60M 3.3750 3,4500 98,961 02/15/2037 1,160M 3.3750 13,5000 98.212 02/15/2038 1,160M 3.3750 3.5100 98.006 02/15/2039 1,160M 3.4000 15200 98.173 02/15/2040 02/15/2041 02/15/2042 3,480M 3.4000 13.5500 97.527 02/15/2043 02/15/2044 02/15/2045 02/15/204 1� 22/15/2047 1 5,535M 3.5000 13.6000 98.174 Total Interest Cost: $20,869,422.79 Premium: $2,157,928.88 Net Interest Cost: $18,711,493.91 TIC: 3.059278 Total Insurance Premium: $0,00 Time Last Bid Received On:02/07/201 7 10:54:41 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBid... 2/7/2017 PARITY Bid Form Page I of 2 Upcoming Calendar] Overview Result u I t� Excel Piper Jaffrey - Minneapolis , MN's Bid Lexington (Town) $47,423,000 General Obligation Municipal Purpose Loan of 2017 Bonds For the aggregate principal amount of$47,423,000.00, we will pay you $50,464,724,52, plus accrued interest from the date of issue to thedate of delive The Bonds are to bear interest at the following rate(s): Maturity Date Amount$ Coupon %Yield % Dollar Price Bond Insurance 02/1512018 3,013M 4.0000 0,9500 103.020 02/15/2019 2,845M 4,0000 1.0600 105.794 02/15/2020 2,810M 4.0000 1,2300 108.126 02/15/2021 2,775M 4,0000 1.38001 110.155 02/15/2022 2,565M 4.0000 1.5700 111.635 02/15/2023 2,130M 4.0000 1.7200 112,939 02/15/2024 2,115M 4.0000 1.8900 111768 02/15/2025 2,111 OM 4.0000 2.06001 114.236 02/15/2026 2,105M 4.0000 2.2000 114.620 02/15/2027 1,985M 4.0000 2,3000 115.105 02/15/2028 1,175M 4.0000 2,5900 112.348 02/15/2029 1,170M 4.0000 2.6700 111.602 02/15/2030 1,170M 4M00 2.8100 110,309 02/15/2031 1,160M 4.0000 2,9000 109.487 02/15/2032 1,160M1 4.0000 3.0000 108.582 02/15/2033 1,160M 4.0000 3.0600 108.043 02/15/2034 1,160M 3.2500 13-3500 98.71111 02/15/2035 1,160M 3,2500 13.4000 97.993 02/15/2036 1,160M 3.3750 3.4400 99.098 02/15/2037 02/15/2038 2,320M 3.3750 3,5000 98.152 02/15/2039 02/15/2040 02/15/2041 02/15/2042 4,640M 4.0000 3,3300 105.657 02/15/2043 02/15/2044 02/15/2045 02/15/2046 02/15/2047 5,535M' 3.5000 3.63001 97.635 1 Total Interest Eost: $22,178,486,40 Premium: $3,041,724.52 Net Interest Cost: $19,136,761.88 TIC: 1087849 Total Insurance Premium: $0,00 Time Last Bid Received On:02/07/2017 10-.59-146 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBid... 2/7/2017 PARITY Bid Form Page I of 2 Upcoming Eale—nda—jrovervi�ewResult Fidelity Capital Markets - Boston , MA's Bid Ali W E Lexington (Town) $47,423,000 General Obligation Municipal Purpose Loan of 2017 Bonds For the aggregate principal amount of$47,423,000.00, we will pay you $50,278,197.31, plus accrued interest from the date of issue to the date of deliv e . The Bonds are to bear interest at the followin, rates): Maturity Date Amount$Coupon %Yield Wollar Price Bond Insurance 02/15/20118 3,013M 4.0000 0.8400 103.131 02/15/2019 2,845M 4.00010 1.0000 105,917 02/15/2020 2,810 M 4.0000 1.1600 108,342 02/15/2021 2,775M 4.0000 1.32001 110.401 02/15/2022 2,565M 4.0000 1.5100 111.941 02/15/2023 2,130M 4.0000 1.6800 113.182 02/15/2024 2,115M 4,0000 1.8600 113.979 02/15/2025 2,11 OM 4.0000 2.0400 114.395 1 02/15/2026 2,105M 4.0000 2.1800 114,796 02/15/2027 1,985M 4.0000 2.3000 115.105 02/15/2028 1,175M 4.0000 2.4200 113.955 02/15/2029 1,170M 4.0000 2.55001 112.724 02/15/2030 1,170M 4.0000 2,6600 111.695 02/15/2031 1,160M 3,0000 3.0000 100.000 02/15/2032 1,160M 3.0000 3.1000 98.807 02/15/2033 1,160M 3.1250 13.2000 99,066 02/15/2034 1,160M 3.1250 3M00 97.737 02/15/2035 1,160M 3.2500 3.38,00 98.257 02/15/2036 1,160M 3,3750 3.4400 99.098 02/15/2037 1,160M 3.3750 3,4800 98.496 02/15/2038 1,160M 3.5000 13.5000 100,000 02/15/2039 1,160M 3.5000 3.5500 99.240 02/15/2040 1,160M 3.5000 3.6000 98.444 02/15/2041 1,160M 3.6250 3,6500 99,602 02/15/2042 02/15/2043 02/15/2044 3,480M 4.0000 15400 103,844 02/15/2045 02/15/2046 22/15/2047 3,21,5M. 4.0000 3.58001 103.503 Total Interest Cost! $22,092,396.47 Premium: $2,855,197.31 Net Interest Cost: $19,237,199.16 TIC: 3.097824 Total Insurance Premium: Time Last Bid Received On:02/07/2017 10:59:41 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of https://www.newissuehome.i-dcal.cotydParity/asp/main.asp'?frame=content&pagc=parityBid... 2/7/2017 PAiury Bid Form Page I of 2 Upcoming CaeFn arOverview gesugtExcel Mesirow Financial, Inc. - Chicago , Us Bid .%2 Ar I av Lexington (Town) $47,423,000 General Obligation Municipal Purpose Loan of 2017 Bonds For the aggregate principal amount of$47,423,000.00, we will pay you $49,609,843,77, plus accrued interest from the date of issue to the date of deliver . The Bonds are to bear interest at the following rate(s): Maturity Date Amount Coupon %JYield % Dollar Price Bond Insurance 02/15/2018 3,013M 4.0000 0.9500 103.020 02/15/2019 2,845M 4.0000 1.0600 105.794 02/15/2020 2,81 OM 4.0000 1.2100 108.188 02/15/2021 2,775M 4.0000 1.3800 110.155 02/15/2022 2,565M 4.0000 11,5700 111.635 02/15/2023 2,130M 4,0000 1.7200 112,939 02/15/2024 2,115M 4.0000 1.8800 113.839 02/1512025 2,11 OM 4,0000 2,0700 114A57 02/15/2026 2,105M 4.0000 2.2300 114.356 02/15/2027 1,985M 4.0000 2.3500 114.624 02/15/2028 1,175M 4.0000 2.5000 113.196 02/15/2029 1,170M 4.0000 2.6000 112.255 02/15/2030 1,170M 4.0000 2.7400 110,953 02/15/2031 1,160M 3.0000 3.10,00 98.871 02/15/2032 1,160M 3,1250 13.2200 98.876 02/15/2033 1,160M 3.2500 3.2900 99.505 02115/2034 1,160M 3,2500 3.3500, 98,711 02/15/2035 1,160M 3.2500 3.4000 97,993 02/15/2036 1,160M 3,2500 3.4400 97.365 02/15/20!37 1,160M 3,2500 13.4800 96706 02/15/2038 1,160M 3.3750 3.4900 98.298 02/15/2039 02/15/2040 02/15/2041 02/15/2042 4,640M 1 3.5000 3.6000 98360 02115/2041 02/15/2044 02/15/2045 02/15/204 02/15/2047 5,535M 3,5000 13.6500 97.278 Total Interest Cost,- $21,123,043,49 Premium: $2,186,843.77 Net Interest Cost: $18,936,199.72 TIC: 3,102008 Total Insurance Premium: $0.00 Time Last Bid Received On:02/07/2017 10:59:43 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of https://www.newissuehome.i-deal.c,oiydParity/asp/main.asp?frame=content&page=parityBid... 2/7/2017 PARITY Bid Fon'n Page I of 2 Upcoming Calendar I oveFiew F_Result i Fxeel Bank of America Merrill Lynch - New York , NY's Bid El- Lexington (Town) $47,423,000 General Obligation Municipal Purpose Loan of 2017 Bonds For the aggregate principal amount of$47,423,000.00, we will pay you $50,256,603.57, plus accrued interest from the date of issue to the date of deliver . The Bonds are to bear interest at the following rates}: Maturity Date Amount$Coupon %JYield % Dollar Price Bond Insurance 02/15/2018 3,013M 4,0000 0.95010 103.020 02/15/2019 2,845M 4.0000 1,0600 105.794 02/15/2020 2,810 M 4.0000 1.2300 108.126 02/15/2021 2,775M 4.00,00 1,3800 110A55 02/15/2022 2,565M 4,0000 11.5700 111.635 02/15/2023 2,130M 4.0000 11.7200 112.939 02/15/2024 2,115M 4.0000 1.92001 113,558 02/15/2025 2,111 OM 4.0000 2.0900 111999 012/15/2026 2,105M 4.0000 2,2500 1:1 14.181 02/15/2027 1,985M 4.0000 2.4000 114.146 02/15/2028 1,175M 1 4,0000 2.5900 112.348 02/15/2029 1,170M 4.0000 2.7200 111,138 02/15/2030 1,170M 4,0000 2.8600 109.851 02/15/2031 1,160M 3.0000 3.1000 98.871 02/15/2032 1,160M 3.0000 12000 97.,632 02/15/2033 1,160M 3.1250 3.3000 97,838 02/15/2034 1,160,M 3.2500 3.4000 98.075 02/15/2035 1,160M 3.2500 3,4500 97.335 02/15/2036 02/15/2037 02/15/2038 02/15/2039 02/15/2040 02/15/2041 02/15/2042 02/15/2043 02/15/2044 10,440M 4,0000 3.6000 103.333 02/15/2045 02/15/2046 02/15/2047 3,215M 15000 13.6300 97.635 Total Interest Cost: $22,422,086.40 Premium: $2,833,603.57 Net Interest Cost: $19,588,482.83 TIC: 3.160332 Total Insurance Premium: $0.00 Time Last Bid Received On:02/07/2017 10:52:38 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBid... 2/7/2017 PARITY Bid Form Page I of 2 Upcoming Calendar Overview Result�, FTN Financial Capital Markets - New York , NY's Bid *2 AW-2 A, E. Lexington (Town) $47,423,000 General Obligation Municipal Purpose Loan of 2017 Bonds For the aggregate principal amount of$47,423,000.00, we will pay you $50,047,813.90, plus accrued interest from the date of issue to the date of defive . The Bonds are to bear interest at the followin rate(s): Maturity Date Amount$ Coupon %Yield % Dollar Price Bond Insurance 012115/20,18 3,013M 4,0000 0,9000 103.070 02/15/2019 2,845M 4.0000 1.0600 105.794 02/15/2020 2,81 OM 4.0000 1.2300 108.126 02/15/2021 2,775M 4,0000 1.380,01 110.155 02/15/2022 2,565M 4.0000 1.5700 1 111.635 02/15/2023 2,130M 4.0000 1.7200 771-27939 02/15/2024 2,115M 2,0000 1.9300 , 100,456 02/15/2025 2,11 OM 4,0000 2.0700 114.157 02/15/2026 2,105M 4.0000 2.22001 114,444 02/15/2027 1,985M 4,0000 2.3500 114,624 02/15/2028 1,175M 4.0000 2.5900 112.348 02/15/2029 1,170M 4.0000 2.7500 110.861 02/15/2030 1,170M 4.0000 12.9000 109.487 02/15/2031 1,160M 3,0000 3.1400 98,424 02/15/2032 1,160M 3,0000 3.2200 97.399 02/15/2033 1,1 60M 3.1250 3.2900, 97.960 02/15/2034 1,160M 3.2500 3,3500 98.711 02/15/2035 02/15/2036 02/15/2037 02/15/2038 02/15/2039 02/15/2040 02/15/2041 02/15/2042 02/15/2043 02/15/2044 11,600M 1 4.0000 3,6200 103.163 02/15/2045 1 02/15/2046 1 02/15/2047 1 3,215M 3.6250 13,85001 96.017 Total Interest Cost: $22,398,881.07 Premium: $2,624,813.90 Net Interest Cost.- $19,774,067.17 TIC: 3.190036 Total Insurance Premium: $0,00 Time Last Bid Received On:02/07/2017 10:59:56 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBid... 2/7/2017 PARITY Bid Fon-n Page I of 2 :U::pcomin g Calendar Overview e su1L Excel Wells Fargo Bank, National Association - Charlotte , NC's Bid AFRI A F.- Lexington (Town) $47,423,000 General Obligation Municipal Purpose Loan of 2017 Bonds For the aggregate principal amount of$47,423,000.00, we will pay you $49,029,998.03, plus accrued interest from the date of issue to the dateof delive . The Bonds are to bear interest at the following rate(s): �Maturity Date Amount$Coupon %Yield % Dollar Price Bond Insurance 02/15/2018 3,013M 4.0000 0.9000 103.070 02/15/2019 2,845M 4,0000 1.0600 105.794 02/15/2020 2,81 OM 4.0000 1,2300 108,126 02/15/2021 2,775M 4.0000 1,39001 110.114 02/15/2022 2,565M 4.0000 1.5700 111.635 02/15/2023 2,130M 4.0000 1,7200 112.939 02/15/2024 2,115M 2.00,00 1 1.9200 100.521 02/15/2025 2,11 OM 4.0000 12.1000 113.920 02/15/2026 2,105M 3.0000 2.2500 106.077 02/15/2027 1,985M 4.0000 2.3500 114.624 02/15/2028 1,175M 4.0000 2.5900 112.348 02115/2029 1,170M 4,0000 2.7500, 110.861 02/15/2030 1,170M 4.0000 12.8600 109.851 02/15/2031 1,160M 3.0000 12000 97,757 02/15/2032 1,1 60M 3.1250 3.3300 97.595 02/15/2033 1,160M 3,2500 3.4400 97.677 02/15/2034 1,160M 3.3750 3,5500 97.780 02/15/2035 1,160M 4,0000 13.4000 105.049 02/15/2036 1,1 60M 3.5000 3.6400 98.092 02/15/2037 1,160M 3.5000 3.6800 97.467 02/15/2038 1,160M 3.5000, 3.6900 97.240 02/15/2039 1,160M 3.5000 3.7000 97.007 02/15/2040 02/15/2041 2,320M &5000 33500 96.066 02/15/2042 02/15/2043 2,320M 16250 3.7920 9T250 02/15/2044 1,160M 3.5000 3,8000 94.962 02/15/2045 1,160M 3,7500 3.8380 98.500 02/15/2046 02/15/2047 2,055M 3.6250 3,8500 i 96,017 Total Interest Cost: $21,193,160.38 Premium: $1,606,998.03 Net Interest Cost: $19,586,162.35 TIC: 3,220946 Total Insurance Premium: Time Last Bid Received On:02/07/2017 10:57:44 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of https://www,newissuehome.i-deal.com/Parity/asp,/main.asp?frame=content&page=parityBid... 2/7/2017 PARITY Bid Form Page I of 2 I�pcoming (- Result Cale ndar�r Overview R �ult Excel UBS Financial Services Inc. - New York , NY's Bid Lexington (Town) $47,423,:000 General Obligation Municipal Purpose Loan of 2017 Bonds For the aggregate principal amount of$47,423,000,00, we will pay you $49,628,151.60, plus accrued interest from the date of issue to the date of delive . The Bonds are to bear interest at the followin rates): �Maturity Date Amount$Coupon %JYield % Dollar Price Bond Insurance 02/15/2018_ 3,013M 4.0000 0,9500 103.020 02/15/2019 2,845M 4.0000 IMOO 105.754 02/15/2020 2,81 OM 4,0000 1.2500 108-0165 02/15/2021 2,775M 4.0000 11-3800 110.155 02/15/2022 2,565M 4.0000 11.5700 111.635 02/15/2023 2,130M 4.0000 1.7200 112.939 02/15/2024 2,115M 2.0000 1.9300 100,456 02115/2025 2,11 OM 4.0000 2.0600 114.236 02/15/2026 2,105M 4,0000 2.2000 114.620 02/15/2027 1,985M 4,0000 2.3000 115.105 02/15/2028 1,175M 4.0000 2.5900 112.348 02/15/2029 1,170M 4.0000 2,7500 110.861 02/15/2030 1,170M 3.0000 3.0000 100.000 02/15/2031 1,160M 3,0000 3.1000 98,871 02/15/2032 1,160M 3.1250 13.2000 99.112 02/15/2033 1,160M 3.2500 3.3000 99.382 02/15/2034 1,160M 3.2500 3.4000 98.075 02/15/2035 1,160M 3.5000 15000 10,0.000 02/15/2036 1,160M 3.5000 3,5500 99.313 02/15/2037 1 02/1512038 2,320M 3.5000 3.6500 97,813 02/15/2039 02/15/2040 02/15/2041 02/15/2042 4,640M 4.0000 13-5500 103.759 02/15/2043 02/15/2044 02/15/2045 02/15/2046 02/15/2047 5,535M 1 4.0000 13.6000 103,333 1 Total Interest Cost: $22,188,023.97 Premium: $2,205,151.60 Net Interest Cost: $19,982,872.37 TIC: 1237870 Total Insurance Premium: $0.00 Time Last Bid Received On:02/0712017 10:59:16 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Of Notice of https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=p,-trityBid... 2/7/2017 PARITY Bid Form Page I of 2 Upcoming�Lin6 L7a�ndarTover-View Result Excel J.P. Morgan Securities LLC - New York , NY's Bid Lexington (Town) $47,423,000 General Obligation Municipal Purpose Loan of 2017 Bonds For the aggregate principal amount of$47,423,000.00, we will pay you $50,425,994.03, plus accrued interest from the date of issue to the date of delive . The Bonds are to bear interest at the followin rates): Maturity Date Amount$Coupon %JYield % Dollar Price Bond Insurance 02/15/2018 3,013M 4,0000 0.9000 103,070 02/15/2019 2,845M 4.0000 1.0400 105.835 02/15/2020 2,810M 4.0000 1.2200 108.157 02/15/2021 2,775M 4.0000 1,3800 110.155 02115/2022 2,565M 4.0000 1.5700 111,635 02/15/2023 2,130M 4.00,00 1.7200 112.939 02/15/2024 2,115M 4.0000 1.9000 113,698 02/15/2025 2,11 OM 4.0000 2.1200 113,762 02/15/2026 2,105M 4.0000 12,3100 111658 02/15/2027 1,985M 4.0000 12.4500 113,670 02/15/2028 1,175M 4.0000 2,59001 112.348 02/15/2029 1,170M 4.0000 2.7500 110.861 02/15/2030 1,170M 3,0000, 3.0600 99.360 02/15/2031 1,160M 3.0000 3.2000 97,757 02/15/2032 1,160M 3.2500 3,3350 99,000 02/15/2033 02/15/2034 02/15/2035 02/15/2036 02115/2037 02/15/2038 02/15/2039 02/15/2040 02/15/2041 02/15/2042, 11,600M 4.0000 3,6300 103.078 02/15/2043 02/15/2044 02/15/2045 02/15/2046 02/15/2047 5,535M 1 4.0000 3.6800 102.656 Total Interest Cost. $23,245,139.67 Premium: $3,002,994.03 Net Interest Cost: $20,242,145.64 TIC: 3.245626 Total Insurance Premium: $0.00 Time Last Bid Received On:02/07/2017 10:59:48 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of https://www.newissuehome.i-deal.con-dParity/asp/main.asp?fr-,tme=content&page=parityBid... 2/7/2017 February 9, 2017 For Immediate Release For Further information, contact; Arnold Lovering Treasurer 1625 Massachusetts Ave. Lexington, MA 02420 Tel: (781) 861-2768 Lexington $45,475,000 Bonds Net 3.069%; $13,387,096 Notes Net 0.959% Arnold Lovering, Town Treasurer, received competitive bids from bond and note underwriters on Tuesday, February 7, 2017, for a $45,475,000 30-year bond issue and a $13,387,096 1-year note issue. Robert W. Baird & Co., Inc. was the winning bidder on the Bonds with an average interest rate of 3.069%. Eastern Bank was the winning bidder on the Notes with a net interest cost of 0.959%. The Town received a total of 9 bids on the Bonds and 7 bids on the Notes. Bond and Note proceeds will be used to fund various municipal projects. Prior to the sale, Moody's Investors Service, a municipal credit rating agency, assigned the highest rating of "Aaa" to the Town's Bonds and assigned the highest rating of "MIG-1" to the Notes. The agency cited the Town's healthy financial position, sizeable and affluent tax base, manageable debt and pension burdens, and strong management as positive credit factors. Also prior to the sale, S&P Global Ratings, another municipal credit rating agency, assigned the highest rating of "AAA" to the Town's Bonds and assigned the highest rating of "SP-1+" to the Notes. The agency cited the Town's very strong economy, strong management with good financial policies and practices, strong budgetary performance, very strong budgetary flexibility, very strong liquidity, strong debt and contingent liabilities position, and strong institutional framework as positive credit factors. The bids for the Bonds and Notes were accepted at the offices of the Town's Financial Advisor, FirstSouthwest, a Division of Hilltop Securities Inc., at 54 Canal Street in Boston, Massachusetts. -end- AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: FY17 Second Quarter Financial Results (10 min.) PRESENTER: ITEM Carolyn Kosnoff,Assistant Town NUMBER: Manager for Finance; Jennifer Hewitt, Budget Officer 1'2 SUMMARY: Staff update No vote is requested for this agenda item. Staff will present the status of the Town's FY17 revenue collections and expenditures, through the second quarter of the fiscal year(12/31/2016). Note the new section of this report explaining certain variances in the second quarter financial results. SUGGESTED MOTION: NA FOLLOW-UP: None DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 7:10 p.m. ATTACHMENTS: Description Type D 2n d Quaterr Q hu nr.ckd Rosidts; Backup Matorrkal `OUS M0,69 o� 177s c v m aim ow.a APR[L 1 r LeXINGTO� MEMORANDUM TO: Board of Selectmen FROM: Carolyn Kosnoff, Assistant Town Manager for Finance Jennifer Hewitt, Budget Officer DATE: February 13, 2017 SUBJECT: FY2017, 2nd Quarter Budget Status Report Summary This report provides 2nd quarter analysis of Budget to Year-to-Date revenues and expenditures as of December 31, 2016 for FY2017 General and Enterprise Funds. The General Fund accounts for the Town's annual operating budget. Water, sewer and recreation/community programs are reflected in the Enterprise Funds. For the purpose of analysis, it is assumed that at the close of the 2nd quarter, approximately 50% of estimated revenues will have been collected, and that departments will have spent approximately 50% of their appropriation. Line item expenditures that exceed 50% are reviewed by staff to determine if there is a risk that the department will exceed its appropriation by the end of the fiscal year. In general, both expenditures and revenues are in line with expectations as of the end of the 2nd quarter. A detailed breakdown of revenue collections can be found on pages 6-9, with expenditures on pages 10-19. The summary table below indicates the total activity for these items: Summary of Operating Revenues and Expenditures (A) (B) (A -B) B/A Revenue Estimates Collections Uncollected Collected General Fund $ 198,458,668 $100,937,845 $97,520,823 51% Enterprise Funds $ 22,771,438 $ 11,948,704 $ 10,822,734 52% (A) (B) (C) (D) (B+C)/A (B/A) Expenditures Revised %Used %Used Budget' Expenditures Encumbered Available (Exp.&Enc.) (Exp.Only) General Fund $ 184,984,162 $ 69,957,350 $ 11,698,308 $103,328,505 44% 38% Enterprise Funds $ 21,380,616 $ 11,573,948 $ 798,216 $ 9,008,452 58% 54% Grand Total $206,364,778 $ 81,531,298 $ 12,496,524 $ 112,336,957 46% 40% 'Incorporates$58,710 in supplemental spending approved at Special Town Meeting 2016-5. FY2017, Quarter 2 Budget Status Report 1 General Fund Revenue Collections Revenue collections were largely in line with estimates. As of December 31, 2016, 50.86% or $100,937,845 of total estimated revenue for FY2017 ($198,458,668) had been collected. The majority of revenue (85%) is received from Property Tax receipts, which have recorded 49.9% of budgeted levels for the first two quarters. A breakdown of General Fund Revenue is shown below: Summary of Revenue Collections - General Fund (A) (B) (A-B) (B/A) FY2017 Revenue Percent Estimates' Collections Uncollected Collected Property Tax $ 169,444,641 $ 84,554,582 $ 84,890,059 49.90% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... State Aid $ 13,270,583 $ 6,624,590 $ 6,645,993 49.92°/ ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ................................................................................................................................................................................................................................................................................................................................................................................................................................................ Local Receipts $ 11,567,309 $ 5,458,481 $ 6,108,828 47.19% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Motor Vehicle Excise $ 4,498,469 $ 699,073 $ 3,799,396 15.54% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Other Excise (teals,jet fuel,hotel%tel $ 1,425,803 $ 959,088 $ 466,715 67.27% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Pena/ties and Interest $ 329,699 $ 336,958 $ (7,259) 102.20% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Payment in Lieu of Taxes(PILOTS) $ 565,061 $ 305,872 $ 259,189 54.13% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Rentals of Town Buildings $ 263,378 $ 179,770 $ 83,608 68.26% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Departmental-School $ 480,807 $ 226,721 $ 254,086 47.15% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Departmental-Municipal $ 1,774,274 $ 967,126 $ 807,148 54.51% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Licenses&Permits $ 1,622,239 $ 1,394,887 $ 227,352 85.99% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Spec/a/Assessments $ 19,649 $ 7,706 $ 11,943 39.22% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Fines and Forfeitures $ 288,724 $ 116,274 $ 172,450 40.27% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Investment Income $ 299,206 $ 190,502 $ 108,704 63.67% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Misc. Non-recurring Revenue $ - $ 74,504 $ (74,504) --- ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Interfund Operating Transfers $ 4,176,135 $ 4,300,192 $ (124,057) 102.97% Total General Fund Revenue $ 198,458,668 $ 100,937,845 $ 97,520,823 50.86% 'Does not include Free Cash appropriated under Article 4 to support the FY2017 Operating Budget Explanation of Significant Variances 1. Motor Vehicle Excise — The majority of revenue is received after the first commitment (billing) in February, which is typically for all vehicles registered in Town. 2. Penalties and Interest —The Treasurer's Office is beginning to see the result of an increased emphasis on collecting back taxes. 3. Licenses & Permits — Building Permits continue to benefit from construction activity in both the residential and commercial markets. Of note, 4 large commercial property permits generated $737,160 (67.5%) of the Building Permit revenue received through December 31, 2016. FY2017, Quarter 2 Budget Status Report 2 Genera/Fund Expenditures As of December 315t, 37.8% of the FY2017 General Fund budget of $184,984,162 has been expended and 44.1% has been expended or encumbered leaving $89,170,099 of the budget available for spending in the 3rd and 4t" quarters. Expenditures represent actual payments made for goods and services and encumbrances are reservations of budgets for goods or services ordered but yet to be delivered and/or invoiced. As of December 31st, analysis of those line items exceeding 50% of budget revealed no risk of those departments exceeding its appropriation at the end of the fiscal year. A breakdown of the General Fund Operating Budget is shown below: Summary of Operating Expenditures -General Fund (A) (B) (C) (D) (B+C)/A (B/A) Revised %Used %Used Budget' Expenditures Encumbered Available (Exp.&Enc.) (Exp.Only) Education $ 98,670,748 $ 34,729,155 $ 7,867,863 $ 56,073,729 43.2% 35.2% Shared Expenses $ 51,708,675 $ 20,275,896 $ 781,729 $ 30,651,049 40.7% 39.2% Municipal $ 34,604,739 $ 14,952,298 $ 3,048,715 $ 16,603,726 52.0% 43.2% Total $184,984,162 $ 69,957,350 $ 11,698,308 $103,328,505 44.1% 37.8% 'Incorporates$58,710 in supplemental spending approved at Special Town Meeting 2016-5. Explanation of Significant Variances 1. Education is heavily weighted (84%) towards personal services. The majority of staff begin in late August and work through June. As a result, personal service spending does not follow the expectation for 50% spent. As of December 31st, 8 of 22 paychecks had been issued (36%), and personal services spending is at 35.5% of budgeted levels. 2. The largest Shared Service item is employee health benefits, for which the Town submits premiums to the Group Insurance Commission one month in arrears. In addition, the bulk of Debt Service payments are made in February. Both factors contribute to the slightly lower spending levels for Shared Services. 3. Municipal — While a small number of salary line items have spent more than 50% of their total year's budget, this is attributed to a variety of factors such as the timing of a state grant and vacation buyouts due to retirements. These departments will be monitored throughout the year and a transfer from the Salary Adjustment Account will be recommended, if appropriate and necessary. FY2017, Quarter 2 Budget Status Report 3 Enterprise Fund Revenue Collections As of December 31, 2016, 52.51% or $11,948,704 of total estimated revenue for FY2017 ($22,756,744) had been collected. A breakdown of Enterprise Fund Revenue, by fund, is shown below: Summary of Revenue Collections - Enterprise Funds (A) (B) (A-B) (B/A) FY2017 Revenue Percent Estimates* Collections Uncollected Collected Water Charges for Services $ 10,269,891 $ 6,347,938 $ 3,921,953 61.81% Non-Rate Revenue $ 247,500 $ 115,808 $ 131,692 46.79% Retained Earnings $ 221,500 $ 221,500 $ - 100.00% Total Water $ 10,738,891 $ 6,685,246 $ 4,053,644 62.25% Sewer Charges for Services $ 9,033,747 $ 3,745,553 $ 5,288,194 41.46% Non-Rate Revenue $ 363,000 $ 69,645 $ 293,355 19.19% Retained Earnings $ - $ - $ - -- Total Sewer $ 9,396,747 $ 3,815,198 $ 5,581,549 40.600/ Recreation Fees for Services $ 2,242,806 $ 1,071,620 $ 1,171,186 47.78% Non-Fee Revenues $ 3,300 $ 1,640 $ 1,660 49.71% Retained Earnings $ 375,000 $ 375,000 $ - 100.00% Total Recreation $ 2,621,106 $ 1,448,260 $ 1,172,846 55.25% Total Enterprise Fund Revenue $ 22,756,744 $ 11,948,704 $ 10,808,040 52.510/ *Inclusive of revenue to fund indirect costs. Explanation of Significant Variances 1. Water— Charges for Services reflects higher water billing due to more actively used Irrigation accounts in the summer billing cycle, as well as approximately $1 million in additional outdoor water usage during drought conditions in Summer 2016. 2. Sewer—The apparent lag in Charges for Services is primarily due to a timing issue. Bills are released in sections, and those for the largest section were not due until January 121", which falls after this reporting period. Receipts through early February show Sewer revenue at 55% of budgeted levels. 3. Recreation/CP — none. FY2017, Quarter 2 Budget Status Report 4 Enterprise Fund Expenditures As of December 315t, 54.1% of the FY2017 Enterprise Fund budgets of $21,380,616 has been expended and 57.9% has been expended or encumbered, leaving $9,008,452 of the budget available for spending in the 3rd and 41" quarters. A breakdown of the Enterprise Fund Operating Budgets is shown below: Summary of Operating Expenditures -Enterprise Funds (A) (B) (C) (D) (B+C)/A (B/A) Revised %Used %Used Budget* Expenditures Encumbered Available (Exp.&Enc.) (Exp.Only) Water* $ 9,861,480 $ 5,321,053 $ 134,143 $ 4,406,284 55.3% 54.0% Sewer* $ 8,892,849 $ 4,701,312 $ 160,108 $ 4,031,428 54.7% 52.9% Recreation/CP* $ 2,626,287 $ 1,551,583 $ 503,965 $ 570,739 78.3% 59.1% Total $ 21,380,616 $ 11,573,948 $ 798,216 $ 9,008,452 57.9% 54.1% *Exclusive of indirect costs Explanation of Significant Variances 1. Water— none. 2. Sewer— none. 3. Recreation/CP — Personal service spending for Recreation alone is at 67% year-to-date due to the number of recreation programs offered in July and August compared to other months. FY2017, Quarter 2 Budget Status Report 5 FY2O17 2nd Quarter General Fund Revenue Report PROPERTYTAX FY2017 Revenue Collections as of Uncollected as of Percent PERSONAL PROPERTY TAX from Recap 12/31/2016 12/31/2016 Collected 10010020 141117 117 PERSONAL PROPERTY TAX $ 5,504,341 $ 2,596,990 1$ 2,907,351 1 47.18% 10010020 1 1 PRIOR YEARS PERSONAL PROPERTY TAX $ 10,348 $ (10,348) --- TOTAL PERSONAL PROPERTY $ 5,504,341 $ 2,607,339 $ 2,897,003 1 47.37% REAL ESTATE TAXES 10010030 1 41217 17 REAL ESTATE TAX $ 163,940,300 $ 81,060,227 $ 82,880,073 49.44% 10010030 41214 14 REAL ESTATE TAX $ - $ - --- 10010030 41215 15 REAL ESTATE TAX $ 30,299 $ 30,299 10010030 41216 16 REAL ESTATE TAX $ 579,983 $ 579,983 --- 10010030 41451 DEFERRED TAXES $ 11,737 $ 11,737 10010040 41420 TAX LIENS/TITLES REDEEMED $ 264,998 $ 264,998 TOTAL REAL ESTATE $ 163,940,300 $ 81,947,243 $ 81,993,057 49.99% TOTAL • 0,0 REVENUE FROM STATE-CHERRY SHEET FY2017 Revenue Collections as of Uncollected as of Percent from Recap 12/31/2016 12/31/2016 Collected 10010130 46204 CH 70 SCHOOL AID $ 11,631,074 $ 5,815,537 $ 5,815,537 50% 10010130 46209 CHARTER SCHOOL ASSESSMENT $ 7,728 $ 127 $ 7,601 2% 10010130 46602 VETERANS BENEFITS CH 115 $ 92,552 $ 65,369 $ 27,183 71% 10010130 46605 LOTTERY AID $ 1,473,560 $ 736,780 $ 736,780 50% 10010130 46102 EXEMPTIONS-VET,BLIND,ELD,SURV $ 65,669 $ 6,777 $ 58,892 10% TOTAL OTHER FY2017 Revenue Collections as of Uncollected as of Percent from Reca 12/31/2016 12/31/2016 Collected 10010080 41901 OTHER EXCISE-HOTEL/MOTEL $ 765'549 $ 683,811 $ 81,702 89.33% 10010080 41902 OTHER EXCISE-JET FUEL $ 238,221 $ 31,617 $ 206,604 13.27% 10010080 41903 OTHER EXCISE-MEALS TAX $ 422,033 $ 243,624 $ 178,409 57.73% TOTALOTHER TAXES $ 1,425,8030: • •R VEHICLE EXCISE TAX FY2017 Revenue Collections as of Uncollected as of Percent from Recap 12/31/2016 12/31/2016 Collected 10010050 41517 17 MVE TAX $ 4,498,469 $ - $ 4,498,469 0.00% 10010050 41500 00 MVE TAX $ 276 $ 276 --- 10010050 41501 01 MVE TAX $ 316 $ 316 --- 10010050 41502 02 MVE TAX $ - $ - --- 10010050 41503 03 MVE TAX $ 120 $ 120 --- 10010050 41504 04 MVE TAX $ - $ - 10010050 41505 105 MVE TAX $ $ 10010050 41506 06 MVE TAX $ $ 10010050 41507 07 MVE TAX $ $ 10010050 41508 08 MVE TAX $ $ 10010050 41509 09 MVE TAX $ $ 10010050 41510 10 MVE TAX $ $ - 10010050 41511 11 MVE TAX $ 38 $ 38 --- 10010050 41512 12 MVE TAX $ 365 $ 365 --- 10010050 41513 113 MVE TAX $ 347 $ 347 --- 10010050 41514 14 MVE TAX $ 2,725 $ 2,725 --- 10010050 41515 15 MVE TAX $ 5,952 $ 5,952 --- 10010050 41516 16 MVE TAX $ 686,213 $ 686,213 --- 10010050 41570 MVE TAX-PRIOR YRS $ 2.720 1$ 2,720 --- TOTAL MOTOR PENALTIES&INTEREST FY2017 Revenue Collections as of Uncollected as of Percent from Recap 12/31/2016 12/31/2016 Collected 10010060 41701 PEN&INT PP TAX $ 10,482 $ 4,607 $ 5,875 43.95% 10010060 41702 PEN&INT RE TAX $ 219,164 $ 105,134 $ 114,030 47.97% 10010060 41703 PEN&INT TAX LIENS $ 47,644 $ 208,135 $ 160,490 436.85% 10010060 41704 PEN&INT MVE TAX $ 52A09 1$ 19,082 1$ 33,327 36.41% TOTAL • PAYMENTS IN LIEU OF • FY2017 Revenue Collections as of Uncollected as of Percent from Recap 12/31/2016 12/31/2016 Collected 10010070 41801 PAYMENT IN LIEU OF TAXES $ 565,061 1$ 305,872 $ 259,189 54.13% TOTALOF • 0. FY2017 Revenue Collections as of Uncollected as of Percent from Recap 12/31/2016 12/31/2016 Collected 10010090 143298 ICELL TONER REVENUE $ 215,735 $ 22 $ 5 ,7 74.18% GS 47,643 $ 60041 , 1 27,902 1 41.44% TOTAL0: 6 SCHOOLSDEPARTMENTAL- FY2017 Revenue Collections as of Uncollected as of Percent from Recap 12/31/2016 12/31/2016 Collected 10010200 43301 ERATE REVENUE $ 27,900 $ 17,465 $ 10,436 63% 10010200 43401 TUITION $ - $ 20,708 $ 20,708 10010200 43405 STUDENT PARKING FEES $ 11,435 $ 9,275 $ 2,160 81% 10010200 43406 TRANSCRIPT FEES $ 26,967 $ 743 $ 26,224 3% 10010200 43407 HOMELESS STUDENT TRANSPORTATION $ - $ 8,467 $ 8,467 10010200 48403 MEDICAID REIMBURSEMENT $ 414,505 $ 170,063 $ 244,442 41% DEPARTMENTAL FY2017 Revenue Collections as of Uncollected as of Percent from Recap 12/31/2016 12/31/2016 Collected 10010090 42701 FIRE DEPT REC-AMBULANCE FEES $ 1,206,984 $ 698,920 $ 508,063 57.91% 10010090 42702 FIRE DEPT REC-FIRE ALARM FEES $ 15,020 $ 100 $ 14,920 0.67% 10010090 42703 POLICE DEPT REC-HOUSE ALARMS $ 13,334 $ 7,040 $ 6,294 52.80% 10010090 43202 CERTIFICATE OF REDEMPTION $ 72 $ 64 $ 8 88.41% 10010090 43205 MUNICIPAL LIEN CERTIFICATES $ 36,193 $ 18,250 $ 17,943 50.42% 10010090 43208 SEALER OF WTS&MEASURES FEES $ 714 $ - $ 714 0.00% 10010090 43210 PROTECTED TREE FEES $ 21,906 $ 8,610 $ 13,296 39.30% 10010090 43213 FEES FOR ENGINEERING SERVICES $ 190 $ 62 $ 128 32.55% 10010090 43219 BATTLE GREEN CHARTERS $ 476 $ 50 $ 426 10.50% 10010090 43220 LIBERTY RIDE FEES $ - $ - $ - --- 10010090 43221 LEXPRESS FARES $ 81,910 $ 36,716 $ 45,194 44.82% 10010090 43226 FIRE FEE-CERT OF COMPLIANCE $ 31,180 $ 16,350 $ 14,830 52.44% 10010090 43227 TOWN CLERK FEE $ 34,097 $ 14,950 $ 19,147 43.84% 10010090 43228 POLICE DEPT FEE $ 59,051 $ 33,815 $ 25,237 57.26% 10010090 43229 IREGISTRY SURCHARGE FEE $ 30,997 $ 8,785 $ 22,212 28.34% 10010090 43230 DPW FEES FOR SERVICE $ 476 $ 132 $ 344 27.72% 10010090 43231 P.B.FILING&REVIEW FEES $ 20,768 $ 38,200 $ 17,432 183.9477 10010090 43232 B&Z MICROFILM FEES $ 12,953 $ 780 $ 12,173 6.02% 10010090 43233 B.O.A.HEARING FEES $ 16,325 $ 3,400 $ 12,925 20.83% 10010090 43234 P.B.SALE OF MAPS&DEV.REGUL $ 320 $ - $ 320 0.00% 10010090 43235 ANR PLAN FILING FEES $ 533 $ 100 $ 433 1 18.75% 10010090 43236 RENTAL CAR SURCHARGE FEES $ 2,586 $ 1,411 $ 1,175 54.57% 10010090 43238 ICONSERVATION FEES $ 27,335 $ 8,706 $ 18,629 31.85% 10010090 43240 CEMETERY PREPARATION $ 121,150 $ 59,525 $ 61,625 49.13% 10010090 43297 MEDICARE PART D $ - $ - $ 10010090 43299 MISC.FEES $ 25,240 $ 6,810 $ 18,429 26.98% 10010090 43302 JAVALON BAY MONITORING SERVICES $ 9,191 $ - $ 9,191 0.00% 10010090 43547 ITRENCH PERMIT FEES 1 $ 5,272 $ 4,350 $ 922 82.52% TOTAL• :• LICENSES&PERMITS FY2017 Revenue Collections as of Uncollected as of Percent from Recap 12/31/2016 12/31/2016 Collected 10010120 44105 ALCOHOL&BEVERAGE LIC $ 75,421 $ 76,575 $ 1,154 101.53% 10010120 44201 BUILDING PERMITS $ 1,054,704 $ 1,092,546 $ 37,842 103.59% 10010120 44202 GAS PERMITS $ 25,913 $ 13,935 $ 11,978 53.78% 10010120 44203 WIRING PERMITS $ 181,048 $ 100,054 $ 80,994 55.26% 10010120 44204 PLUMBING PERMITS $ 60,696 $ 34,273 $ 26,423 56.47% 10010120 44205 SHEET METAL PERMITS $ 16,676 $ 1,188 $ 15,488 7.12% 10010120 44224 MECHANICAL PERMITS $ 28,587 $ 7,560 $ 21,027 26.45% 10010120 44225 SELECTMAN'S LIC.&PERMITS $ 953 $ 2,035 $ 1,082 213.56% 10010120 44227 BOARD OF HEALTH LIC&PERMITS $ 45,739 $ 6,265 $ 39,474 13.70% 10010120 44229 FIRE DEPT LIC.&PERMITS $ 30,926 $ 27,455 $ 3,471 88.78% 10010120 44230 B&Z MISC PERMITS $ 6,450 $ 2,679 $ 3,771 41.53% 10010120 44253 CABLE FRANCHISE LICENSE $ 4,097 $ - $ 4,097 0.00% 10010120 44258 FIREARMS LICENSE $ 2,239 $ 1,075 $ 1,164 48.01% 10010120 44290 TOWN CLERK'S LIC&PERMITS $ 45,854 $ 8,110 $ 37,744 17.69% 10010120 44293 DPWSTREET OPENING PERMITS $ 38,397 $ 19,899 $ 18,499 51.82% 10010120 44294 RIGHT OF WAY OBSTRUCTION $ - $ 100 $ 100 10010120 44225 STORM WATER/DRAIN PERMIT $ $ 528 $ 528 10010120 44296 DRAIN LAYERS LICENSE $ 1,204 $ 610 $ 594 50.67% 10010120 44299 IMISC.LICENSE&PERMITS $ 3,335 $ - $ 3,335 0.00% TOTAL SPECIAL ASSESSMENTS FY2017 Revenue Collections as of Uncollected as of Percent from Recap12/31/2016 12/31/2016 Collected 10010160 47502 STREET BETTERMENT $ 19,649 1$ 7,706 $ 11,943 39.22% TOTAL •. 7 FORFEITURESFINES& FY2017 Revenue Collections as of Uncollected as of Percent from Recap 12/31/2016 12/31/2016 Collected 10010150 46801 COURT FINES $ 4,399 $ 4,784 1$ 385 108.76% 10010170 47702 PARKING FINES $ 107,122 $ 28,015 $ 79,177 26.14% 10010170 47704 NON CRIMINAL FINES $ 11,519 $ 5,055 $ 6,464 43.89% 10010170 47706 IREGISTRY CMVI $ 165,614 $ 78,420 $ 87,194 1 47.35% TOTAL • • 40.27% INVESTMENT • FY2017 Revenue Collections as of Uncollected as of Percent from Reca 12/31/2016 12/31/2016 Collected 10010180 48211 INT EARNED ON SAVINGS $ 299,206 $ 190,502 1$ 108,704 1 63.67% MISCELLANEOUSNON-RECURRING 10010090 43300 MISC NON-RECURRING REVENUE $ $ 53,938 $ 53,938 10010140 46807 RECOVERIES FROM STATE $ $ 2,463 $ 2,463 10010140 46814 IEXTRA POLLING HOURS 1 $ 1$ 18,104 $ 18,104 --- • • •• •• INTERFUND OPERATING FY2017 Revenue Collections as of Uncollected as of Percent from Recap 12/31/2016 12/31/2016 Collected 10010190 49724 TRANSFERS FROM OTHER SPEC REV $ 395,000 $ 395,000 $ 100.00% 10010190 49760 TRANSFERS FROM SEWER ENT FUND $ 503,898 $ 503,898 $ 0 100.00% 10010190 49761 TRANSFERS FROM WATER ENT FUND $ 877,411 $ 877,411 $ 0 100.00% 10010190 49770 TRANSFERS FROM RECREATION ENT $ 247,826 $ 247,826 $ 0 100.00% 10010190 49783 TRANSFER FROM TRUST FUNDS $ 2,152,000 $ 2,276,057 $ 124,057 105.76% TOTAL • • •• • - GRAND TOTAL GENERAL FUND REVENUE $ 198,458,668 $ 100,937,845 • • : GRAND TOTAL •: 8 FY2017 2nd Quarter Enterprise Funds Revenue Report SEWER MUNICIPAL REVENUES FY2017 Revenue Collections as Percent Estimates of 12/31/2016 Uncollected Collected 60010500 42101 ISEWER USER CHARGES Is 9,033,747 1 $ 3,745,553 1 $ 5,288,194 1 41.46% SEWER NON-RATE REVENUE $ 363,000 $ 69,645 $ 293,355 19.19% RETAINED EARNINGS Is $ $ --- TOTAL i .i WATER MUNICIPAL REVENUES FY2017 Revenue Collections as Percent Estimates of 12/31/2016 Uncollected Collected 610105001 42102 WATER USER CHARGES $ 10,269,891 $ 6,347,938 1 $ 3,921,9531 61.81% WATER NON-RATE REVENUE $ 247,500 $ 115,808 $ 131,692 1 46.79% RETAINED EARNINGS $ 221,500 $ 221,500 TOTALi i RECREATION FY2017 Revenue Collections as Percent Estimates of 12/31/2016 Uncollected Collected 70010500 42450 RECREATION USER CHARGES $ 1,012,996 $ 456,502 $ 556,494 45.06% 70010500 42460 COMMUNITY CTR REVENUE $ 454,810 $ 152,916 $ 301,894 33.62% 70010500 42470 GOLF USER CHARGES $ 775,000 $ 454,607 $ 320,393 58.66% 70010500 43299 RECREATION MISC REVENUE $ - 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NMMAwO r <o rO F • Pr, M �r Pr, 00 �•. r r€`"' N N N • � ,. • • r N .mow d%613 7 W u W (L ' • W ui • W uj • • W W W fq V V J F- z PA JW z z LL W W O z " z W ; � w zz z � WCLz �z wX Oww p",gLw wz W M OO f�a-z M J CK ';J W W€€ €J J HH FQ- © w WW W H V V[, wwg FQ- CL � 4< J0 CL W WLi '� Ll. W W o zz3:�r W W a a � � z < ct o1a � oo.am oo ooa, � AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Vote the FY2018 Recommended Budget and Financing Plan(15 mins) PRESENTER: ITEM Carl Valente, Carolyn Kosnoff, Jill Hai, NUMBER: CEC Chair; John Bartenstein, Appropriations Comm. Chair 1'3 SUMMARY: A vote is requested for this agenda item. The Board will hear comments from the Capital Expenditures Committee and Appropriation Committee regarding the FY2018 Town Manager's Preliminary Budget and Financing Plan(White Book). Staff will also present proposed changes to the White Book(see attached). Based on these proposed changes, the Board will be asked to vote the FY2018 Recommended Budget(Brown Book)Program Summary. SUGGESTED MOTION: Move to approve(as presented) (as amended) the FY2018 Recommended Budget and authorize staff to make non-substantive changes to the debt service line-items and appropriation to the Capital Stabilization Fund to reflect the Bond and Note sale approved by the Board on February 13. FOLLOW-UP: Staff will prepare the FY2018 Recommended Budget, for distribution to Town Meeting Members and the financial committees on February 27, 2017 DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 7:20 p.m. ATTACHMENTS: Description Type d Cbpit Y P:Xrh:ARfitrmr0 C:r MIftittOO plra.;V iOusr CA)nnunu ntsr Pre",onta t ion, D QProgTMramSrxmam y. Cdrr Q'OS Backup Matorinl d WB to Lill Cxosswal Backup Matorinl O • 0 L o ._ 0 > LL C _ co ad N ,C > 0) O I` OOOMN% LL () Eo0 0 4� 0 N LU = •- r x (� (� s m � O �: -I LU •— N E m m to L O — m V m 5 C/) cti U CM cn O u-) .� E -�e > � m _0 C: p — O E N F— E 4 O cn N N _ C: O }, -0 L C: .c N cn cn cn O N .cn �cn cn cn � � U M U a) > . N N cn : 'o Q- > " cr C: o c N � a) _ _ ry � N L— .E O O -0 00 — m cn � +-� N cn _ D- O O N -0 N j C � N cn O 00 co O N � H H U U 0 Q 4- L' p N � O 06 -0 U ♦-0 p C: 0 U cn CU E N O cu 4-0 U C > : N � N O O U) C (� E c 4- N _0 N p 0 O � N U U -2 m O to � N � 4- p O > -0 � � 4-0 : _0 'N (� L' CU :3 -0 N L m CU CU 4- . cn U E N � cn cn �- p > `'= O 0 0 +_ N 2-0 c6 U U Q E N cn U � N `n U � cu � can � p cn C� � . -0 � C U � 0 �— ° U m � cn cU ° = o � ° cnw ° o QJ 6- _ Lo m C: > U � U N M ---+ 4— C: O 06 =3 ♦--+ O � cncn E o cn o ca x a� ^ p � o C: 4-0o O N N Al 0 E N 4-0 N 'i � _0 m U O N }' E O N 4— cn � O L � cn C: 4-0 - o C: -0 E C: O � o0 � E > ° L � o cm C: Q aim C: m -0 -0 ° ° p L— W cn p � }, � _ cn > :3 N C/) C: (/� � O O O __ U) Q = ooE = a- 0 U I— O cn ui O cn � �--' N += C > -0 4-0 cn 'C � � o x N C C 0) O F- _ cn � o EC: � � � cn cn O oa .:3 � � im C) cU � .C CU N }, c N = � o 4-0 75 4-0 U E � CU 4-0 O N O O in CL C o 0 n cn X �O � CU N O � O Uzi ' Qz (b c� ti ti C > � }, CL N E N m a) OU cn to N � m p CL 0 O O �O (n cn � cn cn � cz .� U cn � � E � E O cn to O N ♦-' O E .� i 4- C a- O �' Ocn + E E UO p U U U > M +_' � m M � - to E N 0 _ N (M � U N 0 p . . _ Q N N cn CL .0 4-0 �E c N � N N � � U 0o om E 0 .> 0) .� ♦--+ •:3 U L- O _0 > M U N c m O > X L O _N 0 � � CL {�} cn O i a) � 0 .� � p .o CL to c M : p a) N 0 > cn U _0 M top � to a) 4— i U a) L a) r E or_ E :0Ea) o ♦= �- C ui c� 4 � � 0 a � .= � 4-0 Ea- o0 �6 -C: ova 2 m75; 42 E o 00 4- C/) O O CL �; CL L- C/) -0 c •� U cn N CL cn O N N U) E W 1— O a .� .0 o 4-0 U _ CLoL- L- :3 C o U, E w C: a� E •c� c)- U, -� o o U Q cn () to N M � Ir- Summary of Revenues & Expenditures The summary below shows revenues&expenditures for the Town of Lexington for FY2015-2018.It reflects actual results of FY2015 and FY2016,FY2017 estimated revenues and budgeted expenditures submitted to the Department of Revenue for the certification of the FY2017 tax rate,and the budget recommendations of the Town Manager and School Superintendent for FY2018 budget and projected revenues to support those recommendations. Revenue Summary FY2015 Actual FY2016 Actual FY2017 Recap FY2018 Projected Tax Levy $ 148,212,539 $ 154,750,150 $ 161,865,816 $ 168,509,344 State Aid $ 11,193,462 $ 11,568,637 $ 13,317,118 $ 13,552,552 Local Receipts $ 15,325,125 $ 15,776,739 $ 11,567,308 $ 12,164,750 Local Receipts not shown on Recap $ - $ - $ 472,232 $ - Available Funds $ 11,012,293 $ 15,654,839 $ 11,995,171 $ 15,539,228 Other Available Fund: Use of Capital $ 919,000 $ 620,567 $ 710,000 $ 272,000 Stabilization Fund Revenue Offsets $ (2,492,221) $ (2,905,154) $ (1,654,429) $ (1,983,047) Enterprise Funds (Indirect) $ 1,487,905 $ 1,617,576 $ 1,629,135 $ 1,674,112 Total General Fund $ 185,658,103 $ 197,083,353 $ 199,902,352 $ 209,728,939 General Fund Expenditure Summary Education Lexington Public Schools $ 85,272,802 $ 89,282,114 $ 97,293,299 $ 101,655,183 Minuteman Regional School $ 1,244,384 $ 1,172,736 $ 1,377,449 $ 1,670,351 Subtota/Education $ 86,517,186 $ 90,454,850 $ 98,670,748 $ 103,325,534 Municipal Departments $ 32,227,123 $ 33,006,858 $ 34,602,493 $ 35,375,059 Shared Expenses Benefits&Insurance $ 27,625,569 $ 29,288,488 $ 33,609,476 $ 35,514,536 Debt (within-levy) $ 6,524,620 $ 6,740,537 $ 7,199,028 $ 7,096,985 Reserve Fund $ - $ - $ 900,000 $ 900,000 Facilities $ 9,894,474 $ 9,820,826 $ 10,002,416 $ 10,402,987 Subtota/Shared Expenses $ 44,044,663 $ 45,849,851 $ 51,710,920 $ 53,914,508 Capital Cash Capital (designated) $ 5,958,118 $ 4,642,987 $ 5,619,429 $ 6,247,099 Subtota/Capita/ $ 5,958,118 $ 4,642,987 $ 5,619,429 $ 6,247,099 Other Other (allocated) $ 7,049,726 $ 10,904,668 $ 8,826,530 $ 10,248,591 Other (unallocated) $ - $ - $ - $ 618,148 Subtota/Other $ 7,049,726 $ 10,904,668 $ 8,826,530 $ 10,866,739 Total General Fund $ 175,796,815 $ 184,859,215 $ 199,430,120 $ 209,728,939 Surplus/(Deficit) $ 9,861,288 $ 12,224,139 $ 472,232 $ (0) Other Expenses Revolving Funds $ 2,375,318 $ 3,212,677 $ 3,525,923 $ 3,721,674 Grants $ 103,184 $ 123,082 $ 133,060 $ 135,223 CPA $ 4,907,460 $ 6,196,761 $ 4,737,089 $ 5,727,140 Subtotal Other Expenses $ 7,385,962 $ 9,532,520 $ 8,396,072 $ 9,584,036 Enterprise Funds(Direct) Water $ 8,394,546 $ 9,004,927 $ 9,861,480 $ 10,736,508 Wastewater(Sewer) $ 8,928,944 $ 8,497,733 $ 8,892,849 $ 9,773,999 Recreation and Community Programs $ 1,739,367 $ 2,210,425 $ 2,626,287 $ 2,725,114 Cash Capital $ 2,054,000 $ 2,667,500 $ 463,000 $ 2,440,000 Subtotal Enterprise Funds $ 21,116,857 $ 22,380,585 $ 21,843,616 $ 25,675,620 Exempt Debt Municipal $ 1,949,180 $ 1,904,638 $ 1,459,125 $ 1,277,739 School $ 5,474,152 $ 6,420,058 $ 6,871,060 $ 9,342,707 Subtotal Exempt debt $ 7,423,332 $ 8,324,697 $ 8,330,185 $ 10,620,446 Total Other Expenses $ 35,926,151 $ 40,237,802 $ 38,569,873 $ 45,880,103 Total Expenses $ 211,722,966 $ 225,097,017 $ 237,999,993 $ 255,609,042 2/10/2017 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '00, 00, 100, 0 0 0 0 0 0 0 0 00 (O N V (O V LD r, O 00 (V O co - O IT [- CO I\ O - (O N V N f� LD (O 00 ' O L(). 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N D m Q c N a_ (D (6 a wWcn UOWOfUW � Crosswalk of Changes -White Book to Brown Book 211012017 Operating Budget Changes Program Element Type Change 1000 -Education 1100 -Lex.Public Schools Personal Services $ (195,150) 1000 -Education 1200-Minuteman Regional High School $ 160,112 2000 - Shared Expenses 2130 -Employee Benefits Expense $ 188,774 2000 - Shared Expenses 2150 -Workers Comp Expense $ 6,376 2000 - Shared Expenses 2200 -Debt Service Net Change $ 1,463 3000 -Public Works 3410 -Refuse Collection Expense $ (37,251) 3000 -Public Works 3420-Recycling Expense $ (37,273) 4000 -Public Safety 4150 -Dispatch Personal Services $ 36,144 8000 -General Govt. 8320 - Salary Adjustment Personal Services $ (35,311) Total $ 87,884 Debt Service-Related Changes Change Revised to 2000 - Shared Expenses 2200 -Debt Service Expense $ (321,537) $ 7,096,985 Table 4A-Use of Capital Stabilization Fund $ (323,000) $ 272,000 Revenue Changes Table Section Change Revised to 4-Available Funds Cemetery Perpetual Care Fund $ (6,500) $ 48,500 4-Available Funds Munroe Cemetery Fund $ (5,000) $ - Total $ (11,500) Capital Stabilization Fund Adjustment-Other Articles $ (99,384) $ 7,626,717 Capital Changes-Table I Funding Source Project GO Debt Free Cash BB Request Center Streetscape (deferred until 2018ATH) $ (2,870,000) $ - $ - Townwide Roofing Program (Bridge School-deferred to FY2021 for MSBA) $ (966 127) $ (758 574) $ - Parking Lot for Community Center $ (425,000) $ 425,000 $ 425,000 LHS Security Evaluation and Upgrade (securio) cameras, defer rest for further review) $ (627 320) $ 150 000 $ 150 000 Bikeway Bridge Renovations $ (183,574) $ 183,574 $ 368,000 Hastings School Design (MSBA reimbursement changed from 30%to 25% $ 36,000 $ 540,000 per updated information) Total $ (5,036,021) $ - Capital Changes-Table V Funding Source Project GO Debt Free Cash BB Request Hastings School Design-also in Table I (MSBA reimbursement changed from 30%to 25% $ 36,000 $ 540,000 per updated information) Hastings School Construction (MSBA reimbursement changed from 30%to 25% $ 2,889,000 $ 43,335,000 per updated information) Total $ 2,925,000 $ - Community Preservation Act Changes Project Change Revised to Community Center Sidewalk $ 20,000 $ 220,000 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: ATM 2017 Warrant Article Update -Article 18 -Appropriate for Visitors Center (Citizens Article) (10 min.) PRESENTER: ITEM NUMBER: Dawn McKenna, Chair, Tourism Committee 1.4 SUMMARY: Dawn McKenna, Chair, Tourism Committee will provide a presentation on Article 18,Appropriate for Visitors Center. SUGGESTED MOTION: No motion at this time. FOLLOW-UP: BOS DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 7:35 p.m. ATTACHMENTS: Description Type Cl h tra',lar II 1i ita,m',C"a.nr:ta.m ("'overMlonx) ARTICLE 18 APPROPRIATE FOR VISITORS CENTER (Citizen Article) To see if the Town will vote to raise and appropriate a sum of money for planning, constructing, originally equipping and furnishing a new Visitors Center, or for planning, remodeling, reconstructing and making extraordinary repairs to the existing Visitors Center, and for the payment of all other costs incidental and related thereto: determine whether the money shall be provided by the tax levy,by transfer from available funds or by any combination of these methods; or act in any other manner in relation thereof. (Inserted by Dawn McKenna and 9 or more registered voters) FUNDS REQUESTED: Unknown at press time. DESCRIPTION: The Visitors Center was built over 50 years ago for the Battle of Lexington Bicentennial visitors. It is the information gateway for tourists, residents, newcomers, and corporations considering locating in Lexington. Last year 120,000 people entered the building, making it one of the most heavily used buildings in Lexington; they spent$190,000 in the shop underwriting the cost of operations. Lexington collects $1.4 million in annual hotel and meals taxes. The building has become outdated and is not fully accessible. When originally built, it was staffed by the Chamber of Commerce. Today the Town occupies, manages and staffs the Visitors Center; it has become the hub of the Liberty Ride. Many who use the Minuteman Commuter Bikeway benefit from the facility as well. As we approach the 250th Anniversary of the Battle of Lexington, and implement the Battle Green Masterplan, this article would fund the design and construction of a 21 st century Visitors Center providing new economic growth opportunities. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: ATM 2017 Warrant Article Update -Article 17 -Appropriate for Advice and Analysis-Getting to Net Zero (10 min.) PRESENTER: ITEM NUMBER: Mark Sandeen 1.5 SUMMARY: SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 7:45 p.m. ATTACHMENTS: Description Type D UAtin.g..TM to Not Am)Presentation Backup Ma orriffal D G:rtthig..TM to Not Am)Cbnrsu t<n r:t Backup Matorriffal O W CO O �r y- lima 0 COlima O C� O 0 O� L- 4*0 �X � O 4*0 J a) 0 O U � x / s L " � / o i I�ldYIIY�INNIV4, ' ♦J �V Air I � �V11p411�11�w1f1� LOCN -X %'`�RN W v, ►. ._ E .0 to 4- Eo O o }, 0 0 o N -0 U _ '�1•.�► L V N O 0 cn _ O _ o LU 0 � cn L ° O L O Q ui c ui 0 c 0 0 -(/) -1--j 0 c U) CO U) 0- U) E U) m E 0 E -0 o U) Co Co (n UZ3cm U) U) Z3 Q r- ---) �6.0 a) C:U) a) U) E U) c- 4-j 0 C) .0 O Q) (3) U) co (n 70 > (D `fir .U) E E c: E - -0 > LU 0 C) 0 (3) E 0 0 (n 0 a) r_ CY) Q) 'fir L- N O Lm E LLJ (n (1) a) E C-175 a) co 4- 0) L- ia L- (3) 0 U 0 AU) 0 O Q� 0- m LJL — L- c E a) (3) 0 ca M > x (n (i) v do L- v, n 0 70 (n CIO 0) U) (3) c a c 0 70 70 M 0 < - 0 c -2 c- - L- 0) 7C3 (D m c0 E LU >,E E E E .0 > 0 (n (n o (3) 0 U oil, p 0L p U) .U) 0) o � � E 0 -0 E c: 0 O p U Y.. NCL p X > E p N p V p U) >, ' � p p Q w m •. � I I Q� CL '0 i p 0 0 LL w w 0 0 Ell j s/aii j a" n; Ililll IIIIIIB11111 IIIIIIBI� IIIIIIII�I //// lJ;j u�uu� Vuuu j . Ira , Oils/ �° � �� ' � IIIIII Illlli�I IIIIII �V � ll 0 I pllll� IIU 111 � IIII c l ''�► r, Il � Imv ;y j lllo j IIIII��II��I ��j j r j plll IIII � �0 IIIIII 10/10a" IIIIIIIIIIII @ � �� ; / �; 1�1 0 IIII i�l�� w.: ,a QJ SCL wli 4 ,�. waft ........... C, All Oter � �� ¢�� "� „8:0 "� � 1 fir/ 14 O two Ju cn rl tj AU Go �a IN, Go A if - ))ll��ll�.a111� rrJJ�!r�l�l�%l�, i ' • uuuu III I l� rn ono a /i ZX c / ///0000000000i _ CY) Or / Getting to Net Zero Task Force Consultant & Facilitator's Statement of Work The scope of work outlined below provides the roadmap and the qualifications required for a consultant and facilitator who will support the Town of Lexington's Getting to Net Zero Task Force. The Town of Lexington is looking for an effective partner to help guide and support the Getting to Net Zero Task Force by providing working group and Task Force facilitation, process design, research and analysis, and the development of the key deliverables outlined below. The expected process includes four distinct pieces of work: 1) an energy baseline, 2) analysis and technical strategy, 3) process design and facilitation, and 4) development of the key deliverables. The Town has previously hired an energy baseline consultant to perform the energy/emissions baseline survey which will be used to inform the Task Force's focus and priorities on the policies, strategies and initiatives required to develop the key deliverables outlined below. The consultant responsible for this statement of work will provide technical expertise, analysis, process design, facilitation and multi-disciplinary support to the Task Force. The consultant will possess the following core knowledge, skills and capabilities: process development and strategy, a successful track record in public process design and facilitation in Massachusetts, deep knowledge of emission reduction strategies including building energy efficiency and retrofits, net zero design and construction practices, familiarity with Massachusetts building code and regulations, and renewable energy sources and applications. The consultant will also have a sound understanding of policy and program development pertaining to energy use in buildings as well as specific expertise with the building energy use issues common in Lexington. The consultant's facilitator should be located geographically near the Town of Lexington to ensure easy availability for attending Task Force and working group meetings. The consultant will guide and support the Getting to Net Zero Task Force by producing the key deliverable reports listed below and by providing the research and analysis necessary to produce the key deliverable reports. The consultant will also be required to (1) assemble working groups including Task Force members and other experts in the field; (2) support the working groups and the Task Force with direction and strategic advice on public engagement and stakeholder consultation; (3) facilitate the development of stakeholder consensus during the development of the key deliverables listed below. The consultant will also provide macro-economic, technical energy building use, and policy analysis to develop and review the scenarios and recommendations defined in the key deliverables. The consultant will draft well written and easy to understand technical and policy reports as defined in the key deliverables section of this statement of work. Public Engagement -The consultant will prepare and support the implementation of a written public engagement plan to effectively engage the public and other key stakeholders in the Town of Lexington during the development of the key deliverables listed below. The key components of this public engagement plan will be: (1) guidance in identifying the target audience; (2) implementing a process for identifying key questions and messages that will be addressed as part of the Task Force's work; (3) an outline of tools and strategies to be used in developing and maintaining stakeholder consensus supporting the goals of the Task Force over the term of the project. The consultant will also present the public engagement plan to the members of the Getting to Net Zero Task Force in a presentation format. The consultant will prepare answers to questions asked by the Getting to Net Zero Task Force and Town staff that are within this Scope of Work after the Task Force's review of the consultant's public engagement plan. Facilitation of Working Groups and Task Force Meetings: The consultant will be expected to attend and facilitate Task Force and working group meetings in order to develop consensus among Task Force members and key stakeholders on the recommendations contained in the key deliverables. The consultant will conduct research and analysis and produce materials required to support Town staff and Task Force members. The consultant will meet with Town of Lexington staff to support the project. Key Deliverables: Lexington's Net Zero Task Force expects to deliver a series of reports as its key deliverables. Those reports will include a Low Carbon Policy Best Practices Summary, a Renewable Energy Supply Primer, Planning Approaches for Low Carbon Development, Policy Options for Low Carbon Development, and a Final Report. Low Carbon Policy Best Practices Summary-This report will provide an overview of best practices for ambitious emission reduction and carbon neutral targets. The purpose of the report will be to offer guidance to the Task Force in establishing a viable roadmap for achieving Net Zero Emissions in Lexington. Renewable Energy Supply Primer-This report will define the potential opportunities and challenges associated with the generation of renewable energy within the Town of Lexington. Planning Approaches for Low Carbon Development-This report will define the specific policy tools the Town of Lexington will employ to lower emissions in new and existing buildings. The report will identify and develop recommendations based on analysis and review of existing policy, current building practices, best practices for proven and market ready building design strategies. Policy Options for Low Carbon Development-This report will develop a roadmap for policy options that may be required at various levels of government to ensure success of the Net Zero Task Force goals. This will include a review of local, state, and regional policies affecting local government and utilities. The Policy Options report will outline the incentives and regulations the Town of Lexington can implement and the incentives and regulations available at the state level Getting to Net Zero Consultant& Facilitator's Statement of Work 2 to encourage residents and businesses to implement the four primary steps required for success: Report, Reduce, Produce and Purchase. Final Report- The final report will document the work of the Task Force. It will define the overall scope of work addressed by the Task Force and identify the key issues and opportunities identified though the process. The key deliverables in the report will be a comprehensive set of recommendations on appropriate targets, strategies and actions broken down by sector and building type, including interim targets and milestones. The primary objective of the final report will be to provide a road map of actions and further research necessary for Lexington to achieve net zero emissions in its building stock by a defined date. Deliverables -The consultant will deliver a written report for each of the key deliverables in electronic format to the Getting to Net Zero Task Force, including all the research and analysis used to complete the reports. The consultant will also prepare and present each of the key deliverables to the members of the Getting to Net Zero Task Force in a presentation format. The consultant will prepare answers to questions asked by the Getting to Net Zero Task Force and Town staff that are within this Scope of Work after the Task Force's review of the consultant's key deliverables. Roadmap -The Chair and Co-chair of the Getting to Net Zero Task Force will be the primary points of contact with the consultant during this consulting engagement. 1. The Chair and Co-chair, with the consultant's assistance if needed, will nominate Task Force members representing key stakeholders in the Getting to Net Zero process. 2. The consultant will propose the design for the entire process and work with Chair and Co-chair to refine and finalize the design. 3. A kick off meeting will be held to define and develop consensus regarding the Task Force goals and objectives, present context, understand the process and expectations and begin to understand stakeholder concerns, issues and ideas. 4. The consultant will facilitate the formation of working groups to assist the Task Force in defining research, discussion and prioritization of ideas. 5. Ongoing Task Force meetings will build off of working group meetings and will be used to resolve and build consensus as the work of the Task Force evolves. 6. The consultant will prepare and support the implementation of a public engagement plan to effectively engage the public and other key stakeholders. 7. The term of engagement is expected to span multiple fiscal years. The consultant will deliver preliminary versions of the key deliverables on or before the end of each fiscal year. 8. The consultant will facilitate the development of consensus on the proposals and plans included in the key deliverables, deliver final versions of the key deliverables, and participate in any other public engagement needed to support the roll-out. Getting to Net Zero Consultant& Facilitator's Statement of Work 3 V ii a to g rM Group Integral Group is a global network of Engineering, Architecture and Planning professionals all collaborating under the single umbrella of a "deep green strategic services" and professional services practice that aspires to the be the best in the world. We are a mission-driven corporation that seeks out clients interested in pushing the boundaries of resilience, regenerative design, and deep carbon emissions reductions. With a staff of over 330 located in 14 offices across the United States, Canada, and the UK, Integral Group is widely regarded as a pioneer in building design, integrated sustainability and energy system transformation. Integral Group's Research and Planning Team specializes in the development of strategic plans and polices for cities, districts, towns, neighbourhoods, and campuses to achieve regenerative sustainability and robust resilience. We have worked with some of the most ambitious cities in North America on their sustainability plans. Through this work, we have acquired experience in all aspects of sustainability planning, from transportation solutions to waste and materials recovery programs, urban ecology, water, energy and carbon. Our competitive advantage is that the majority of our planning and research staff have actually worked within government on implementation of sustainability plans. We know how to design implementable plans that are commensurate with the resources and political economy of local governments. Through our experience, we have built a set of technical knowledge and unique tools that allow us to couple rapid quantitative analysis of multiple scenarios this with world-class qualitative research. In sum, our research and analysis demonstrate the technical rigor expected of an engineering firm. We match this rigor with skills in strategic communication and engagement, that clients have come to expect out of a business services or architecture practice. Dave Ramslie, MSc, LEED AP — Principal, Integral Group Dave will be the &,"111("k cm,"rtact for the project. Dave will lead the strategic development of the project, coordinate with project partners and be primarily responsible for delivery of the final work product. Dave is an internationally acclaimed expert in urban sustainable development. A planner and urban designer by training, Dave has over a decade of experience in research, design, policy, regulation, and program development. A true practitioner and implementer, Dave has an unparalleled track record of developing comprehensive strategies and transforming them into actions that yield results. His accomplishments have been recognized by awards from The World Green Building Council, the World Wildlife Fund, the Canadian Green Building Council, the Canadian Institute of Planners, and the International Living Future Institute. He specializes in strategic planning and process development with a focus on implementation. Some key Strategic planning projects include The Southeast False Creek Olympic Village Master Plan, The Vancouver International Airport's Integrated Energy and Resource Plan, and the City of Cambridge Net Zero Emissions plan. Dave has considerable experience leading engineering and planning teams and providing consulting and project management services to improve the sustainability, livability and economic prosperity of cities. Dave has an excellent analytic and strategic planning skill set, balanced with technical knowledge of land use planning and urban design, energy conservation and green building and renewable energy solutions. EDUCATION The University of Edinburgh — Master of Science (MSc), Urban Design, 2001 - 2002`SE_P,' University of Guelph — Bachelor of Arts (BA), Development Economics and International Development, 1994 — 1998"SE_PPROFESSIONAL AFFILIATIONS 1-L, CaGBC, USGBC Cascadia Green Building Council (Vice Chair in 2008) UBC Building Science Program - Curriculum Oversight Committee 'SE_P,�Member ISE_P,' Rachel Moscovich, IVIES, LEED AP —Senior Planner, Integral Group Rachel will t['ie researc['i and serve as ,:,��roject Rachel will lead the development of the stakeholder engagement plan, the best practices review and the approaches to low carbon development reports. Rachel will also be one of the primary authors of the final work products. Rachel is an experienced strategist and project manager with nine years experience in the sustainability field. Her work experience ranges from policy development to greenhouse gas accounting to program design and implementation. A skilled writer, Rachel has authored a variety of policy reports, strategies and articles on sustainability and urban design in books and magazines. Rachel's ability to collaborate and coalesce a range of ideas and competing priorities makes her an effective project manager. She has the proven ability to see projects through from conceptualization to implementation and refinement. With a background in urban planning, green building and sustainable business, Rachel brings a broad understanding of current sustainability issues and solutions in the public and private sectors. EDUCATION Master in Environmental Studies, Graduate Diploma, Business and Environment, York University, Toronto, ON, 2007 'Shp` Diploma in Environment, McGill University, Montreal, PQ, 2004 'Shp' Bachelor ofArts, History, Barnard College, Columbia University, New "P ' ,1P,York, NY, 2002 "Up" ROF ESSIO NAL AFFILIATIONS C a G B C U S G BC 16', Cascadia Green Building Council Board Member, Icarus Foundation, June 2011 - 2013"Ip" External Research Program Selection Committee, Canada Mortgage ,Ip,ancl Housing Corporation, 2010 Communications Committee, Young Leaders Program, Urban Land 56"1 nstitute, 2009 - 2010'56" Maxwell Sykes, HBA, MRM (Planning) — Planner, Integral Group Maxwell will lead the 6ty- &i(J fa6llii ies-scale e"'Iergy &"'1("1 (1'1314-1('1311 e�')Yflssiw"'Is conduct iiresearc['i &i4ysis, and assist with eii gag ei,n �t, and do Maxwell combines planning, policymaking, and organizational development to help organizations and communities lower GHG emissions, increase renewable energy use, and transition to sustainable operations. His experience ranges from developing organization energy management programs to collaborating on community sustainability plans to analyzing provincial climate policy. With degrees in business and resource management and a background in community and organizational sustainability, Maxwell focuses on developing implementable solutions designed to progress towards long- term sustainability targets. He brings an understanding of sustainability issues grounded in science and economics, and applies energy modeling, policy analysis, collaborative planning and engagement tools, and organizational analysis to research and develop plans, programs, policies, and strategies for public and private clients. EDUCATION Simon Fraser University, Vancouver BC - Master of Resource Management (MRM) (Planning), 2012 - 2016'Shp` Richard Ivey School of Business, University of Western Ontario, London ON - 16', HBA, 2003—20075-kcp',PROFESSIONAL AFFILIATIONS 'S-hP' Student Member, Canadian Institute of Planners & Planning Institute of British Columbia ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Iliius'dtute Barbra Batshalom has been a leader the green building movement since 1998 when she founded The Green Roundtable (GRT) with the mission of making green building mainstream. For 14 years, she and her team convened unprecedented multi- disciplinary community dialogue, provided scores of education and training programs and offered technical assistance on a wide variety of project types. GIRT was the USGBC's Affiliate for 9 years and supported the growth of the LEED program in MA. Barbra has been directly involved in many policy initiatives for state, city and institutional initiatives as consultant, facilitator and task force member. SPI, originally a program of The Green Roundtable, focuses on high-level interventions to institutionalize sustainability in processes, systems and policies nationally, working with organizations to implement change management strategies and achieve measurable improvements in performance and profitability. SPI's green firm Certification program provides a framework to evaluate the capability of A/E/C firms to deliver consistent, high quality sustainability services and was adapted by HUD for affordable housing developers. With a diverse background of fine arts, social psychology and 20 years in architecture and sustainability consulting, she brings a variety of skills to her work and a unique perspective engaging the human dynamics of decision-making and creative collaboration to technical work. Barbra om — Executive Dit cor , SPI Barbara will be I€ ea(,,i IB a6i IVii f af o r for the project. She will report to Dave assist the Integral Team with all the necessary project goals. Barbara has been a leader of the green building movement since 1998 when she founded The Green Roundtable (GRT) with the mission of making green building mainstream. For 14 Years, she and her team convened unprecedented multi-disciplinary community dialogue, provided scores of education and training programs and offered technical assistance on a wide variety of project types. GIRT was the USGBC's Affiliate for 9 years and supported the growth of the LEED program in MA. Barbara has been directly involved in many policy initiatives for state, city and institutional initiatives as consultant, facilitator and task force member. SPI, originally a program of the Green Roundtable, focusses on high-level interventions to institutionalize sustainability in processes, systems and policies national, working with organizations to implement change management strategies and achieve measurable improvements in performance and profitability. SPI's green firm Certification program provides a framework to evaluate the capability pf A/E/C firms to deliver consistent, high quality sustainability services and was adapted by HUD for affordable housing developers. With a diverse background of fine arts, social psychology and 20 years in architecture and sustainability consulting, she brings a variety of skills to her work and a unique perspective engaging the human dynamics of decision making and creative collaboration to technical work. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: ATM 2017 Warrant Article Update -Articles 32, 39, 46 (Citizen Article) (20 min.) PRESENTER: ITEM NUMBER: Ethan Handwerker 1.6 SUMMARY: Ethan Handwerker will provide a presentation on the following 2017 Annual Town Meeting Warrant citizen articles: . Article 32- Establish Cannabis Committee. . Article 39 -Amend General Bylaws - Right to Farm . Article 46 -Amend Zoning Bylaw- Chapter 135 Medical Marijuana SUGGESTED MOTION: No motion at this time. FOLLOW-UP: Selectmen DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 7:55 p.m. ATTACHMENTS: Description Type D Arrt 2 C<snvallris; Backup Matorrinl D Arrt 9 Rcg.ht to Fa a Backup Matorrinl D Art'ra'kl 40 Modiud Marrijtrss a Backup Matorrinl DRAFT CANNABIS COMMITTEE The Committee is expected to make recommendations for rules and regulations related to the medical and adult-use legalization of cannabis. The passage of Massachusetts Ballot Question 3 (Massachusetts Medical Marijuana Initiative) on November 6, 2012 legalized the medical use of cannabis. The passage of Massachusetts Ballot Question 4 (Massachusetts Marijuana Legalization Initiative) on November 8, 2016 legalized the adult-use of cannabis. Lexington recognizes the need for the thoughtful development of rules and regulations, to set guidelines for the eventual permitting process of certain licensed establishments, and to ensure full compliance with state law and local ordinances. The Committee shall equitably consider opinions from throughout the community, business and non-profit, public health and safety officials, youth representatives, and other interested stakeholders. The Committee will be advisory in nature with the primary goal being to review, discuss and make recommendations on the current and proposed rules and regulations for the expanding cannabis landscape. Time Commitment: The Committee will meet monthly or more or less often as necessary. Process: At each meeting, the Committee will review and discuss options for potential cannabis rules and regulations on specific regulatory topics, and provide comments and recommendations to the Board of Selectmen. Committee members will be provided with a list of agenda topics to be discussed in advance of each meeting. The suggestions provided are for the purposes of initiating and guiding the discussion. The Committee members may make suggestions in addition to what is being provided. Committee members will also be able to submit additional comments in writing. Topics: The Committee shall develop a comprehensive list of topics for discussion based on: • Language in the voter-approved Medical Use of Marijuana regulations; • Language in the voter-approved Adult-Use of Marijuana regulations; • The Town of Lexington's existing and proposed rules, regulations and ordinances governing both the medical and adult-use marijuana; • Existing and proposed state laws and regulations governing medical and adult- retail marijuana; • State and local rules and regulations governing liquor and tobacco products; • The Cole Memo — which provided the federal government's guidance regarding marijuana enforcement in those states which have legalized marijuana; and • Marijuana rules and regulations in those states which have legalized medical and adult-use marijuana. The topics developed represent a very broad scope of options for rules and regulations and are meant to stimulate discussion. The list is not a set of suggestions for implementation. Town Goals for Implementation: • Enact local regulation responsibly and thoughtfully. • Ensure the health, safety and well-being of our community members. • Meet the needs of residents, businesses, neighborhoods and visitors. Public Input: Committee meetings are open to the public. Time will be reserved at the end of each Committee meeting to allow members of the public to provide comments. People interested in speaking will be required to sign-up during the meeting and will be allotted 3 minutes each. Separate public hearings on final rules and regulations will be held prior to adoption. Ground Rules of Meetings: • The Committee is an advisory group; the final rules and regulations will be adopted by the appropriate Board or other regulatory body. • Each Committee member is an equal participant in the process and has equal opportunity to voice opinions and contribute ideas. • Committee members accept the responsibility to come to the meetings prepared for the discussions. • Committee members must recognize the legitimacy of the interests, concerns, and goals of others, whether or not he/she agrees with them. Committee members must commit to treating each other, and those who attend the meetings, with respect, civility, and courtesy. DRAFT CANNABIS COMMITTEE Lexington, Massachusetts 2017 Annual Town Meeting Members: 13 Appointed by: Board of Selectmen Length of term: 3 Years, Staggered Meeting times: As necessary Staff. Selectmen's Office Liaisons: Town Manager, Selectmen The Lexington Cannabis Committee (the 'Committee') will monitor current and proposed legislation and regulation of medical and adult-use of cannabis. The Committee shall make regular reports to the Board of Selectmen (the 'Board') that include an evaluation of existing and proposed state and local rules and regulations; registered medical marijuana patient, registered caregiver, and adult- use access; educational and research programs; public health and safety considerations; and balancing the needs of all community stakeholders with respect to cannabis. Description: The Committee shall make recommendations to the Board of Selectmen about any changes to be made to any aspect of medical or adult-use of cannabis regulation that could further benefit the community. Members of the Committee may also serve as members of the Evaluation Committee designated by the Town Manager to recommend, in response to a Request for Proposals, an organization to operate cannabis agricultural, processing, and/or distributing activities on Town —owned land. Any and all recommendations of the Committee, including funding recommendations for facility upgrades or in support of the Committee's work, shall be made only to the Board of Selectmen unless the Selectmen direct otherwise. The Board of Selectmen may choose whether to further these recommendations, including presenting the request to Town Meeting, based on the Board's determination of what is in the best interests of the community. Criteria for membership: The Committee shall consist of citizens with sufficient background to understand topics surrounding cannabis education, research, health and safety, economic development, tourism, and other pertinent areas, as well the capacity to understand and contribute to discussions regarding the communal benefits and challenges associated with medical and adult-use cannabis legalization in Lexington. Prior to serving as a member of this Committee, appointees are required to: 1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on —line training requirement required by the Conflict of Interest Statute. Further, to continue to serve on the Committee, the member must acknowledge every two years completion of the on-line training requirement. The Board of Selectmen shall adopt the charge for the Cannabis Committee and designate members as Special Municipal Employees. DRAFT RIGHT TO FARM BY-LAW Lexington, Massachusetts 2017 Annual Town Meeting Section 1 Legislative Purpose and Intent This "Right to Farm" By-law establishes a process by which the Town of Lexington will provide information to all present and future residents regarding existing state law pertaining to agriculture. The mechanism for providing notice is to be determined by the town. This By-law provides no new benefits or protections beyond those already contained in the Massachusetts State laws. The purpose and intent of this By-law is to embrace and explain the rights to farm accorded to all citizens of the Commonwealth under Article 97, of the Articles of Amendment of the Constitution, and all state statutes and regulations thereunder including but not limited to Massachusetts General Laws Chapter 40A, Section 3, Paragraph 1; Chapter 90, Section 9; Chapter 111, Section 125A; and Chapter 128, Section IA. We the citizens of Lexington restate and republish these rights pursuant to the Town's authority conferred by Article 89 of the Articles of Amendment of the Massachusetts Constitution, ("Home Rule Amendment"). This By-law shall apply to all jurisdictional areas within the Town. Section 2 Definitions The word "farm" shall include any parcel or contiguous parcels of land, or water bodies used for the primary purpose of agriculture, or accessory thereto. The words "farming" or "agriculture" or their derivatives shall include, but not be limited to the following: •Farming in all its branches and the cultivation and tillage of the soil; •Dairying; •Production, cultivation, growing and harvesting of any agricultural, aquacultural, floricultural, viticultural, or horticultural commodities; •Farmers markets, CSA programs; •Growing and harvesting of forest products upon forest land, and any other forestry or lumbering operations; •Raising of livestock, including horses; •Keeping of horses as a commercial enterprise; •Keeping and raising of poultry, swine, cattle, sheep, rabbits, ratites, camelids and other domesticated animals for food and other agricultural purposes, including bees, fiber, fur- bearing animals, and any forestry and lumbering operations; •Preparations for market, delivery to storage or to market or to carriers for transport to market. Farming in Lexington may encompass activities including, but not limited to, the following: •Operation and transportation of slow-moving farm equipment over roads within the Town; •Control of pests, including, but not limited to, insects, weeds, predators and disease organism of plants and animals; •Storage and application of manure, fertilizers and pesticides; •Conducting agriculture-related educational and farm-based recreational activities, including agri-tourism, provided that the activities are related to marketing the agricultural output or services of the farm. •Processing and packaging of the agricultural output of the farm and the operation of a farmer's market or farm stand including signage thereto; •Maintenance, repair, or storage of seasonal equipment, or apparatus owned or leased by the farm owner or manager, used expressly for the purpose or propagation, processing, management or sale of the agricultural products; •On-farm relocation of earth and the clearing of ground for farming and or agricultural operations. Section 3 Applicability The benefits and protections affirmed by this By-law are intended to apply exclusively to those commercial agricultural and farming operations and activities conducted in accordance with generally accepted agricultural practices. Section 4 Right to Farm Declaration The Right to Farm is hereby recognized to exist within the Town of Lexington. The above- described agricultural and farm-related activities may occur on holidays, weekdays, and weekends by night or day and shall include the attendant incidental noise, odors, dust, and fumes associated with normally accepted agricultural practices. Impacts that may be caused to others through the normal practice of agriculture may be more than offset by the benefits of farming to the neighborhood, community, and society in general. The benefits and protections affirmed by this By-law are intended to apply exclusively to those agricultural operations and activities conducted in accordance with generally accepted agricultural practices. No benefits and protections are conferred to agricultural activities whenever adverse impact results from negligence or willful or reckless misconduct in the operation of any such agricultural or farming operation, place, establishment or facility or any of its appurtenances. Nothing in this Right to Farm By-law shall be deemed as acquiring any interest in land, or as imposing any land use regulation, which is properly the subject of state statute, regulation, or local zoning law. Section 5 Disclosure Notification Within 30 days after this By-law becomes effective, the Board of Selectmen shall post the following disclosure on the official bulletin board and website of the Town, at any other location at its discretion, and make such disclosure available for distribution upon request in the offices of the Board of Selectmen, Board of Assessors, and the Town Clerk. "It is the policy of the Town of Lexington to conserve, protect and encourage the maintenance and improvement of agricultural land for the production of food and agricultural products, and also for its natural and ecological value. This disclosure notification is to inform buyers and occupants that the property they are about to acquire or occupy lies within a town where farming activities occur. Such farming activities may include, but are not limited to, activities that cause noise, dust, and odors. Buyers or occupants are also informed that the location of property within the Town may be impacted by commercial agricultural operations including the ability to access water services for agricultural use under certain circumstances." Section 6 Resolution of Disputes Any person having a complaint about a farm or farming activity or practice is encouraged to seek an amicable solution through resolution directly with the owner or operator of the farm at issue. Such person may also, notwithstanding the pursuit of other available remedies, file such a complaint with the Board of Selectmen. The Board of Selectmen may, at its sole discretion and to the extent the Board believes resolution of the matter may be facilitated by involvement of the Town, forward the complaint to the Board of Health, or other appropriate board or officer, and request that recommendations for resolution be provided within an agreed upon timeframe. Notwithstanding any other provision of this section, however, the Board of Selectmen shall not be required to forward a complaint filed in accordance herewith or to take any other action. Section 7 Severability Clause If any part of this By-law is for any reason held to be unconstitutional or invalid, such decision shall not affect the remainder of this By-law. The Town of Lexington hereby declares the provisions of this By-law to be severable. RTFB Postcard Notice to Residents Lexington's Right to Farm Bylaw The Town of Lexington has a long and proud agricultural history that continues to this day. The character of the community and its landscape is largely shaped by this heritage. To help protect this legacy and preserve active farming in the community, the Town passed a Right to Farm Bylaw at Annual Town Meeting on March XX, 2017. The Bylaw provides the following notice to residents and prospective residents. "It is the policy of the Town of Lexington to conserve,protect and encourage the maintenance and improvement of agricultural land for the production of food and agricultural products, and also for its natural and ecological value. This disclosure notification is to inform buyers and occupants that the property they are about to acquire or occupy lies within a town where farming activities occur. Such farming activities may include, but are not limited to, activities that cause noise, dust, and odors. Buyers or occupants are also informed that the location of property within the Town may be impacted by commercial agricultural operations including the ability to access water services for agricultural use under certain circumstances." DRAFT MEDICAL MARIJUANA ZONING BY-LAW Lexington, Massachusetts 2017 Annual Town Meeting That the Zoning Bylaw, Chapter 135 of the Code of the Town of Lexington, be amended, effective April 1, 2017, as follows: 1) Delete in Definitions §13 5-6.10: "Medical Marijuana Treatment Centers". 2) Insert in Definitions §135-6.10 after "Medical, dental, or psychiatric offices" the following definition: Medical Marijuana Cultivation Center (MMCC): A not-for-profit establishment, registered as a Registered Marijuana Dispensary (RMD) in accordance with Massachusetts law, that acquires, cultivates, possesses, transfers, and transports: marijuana, products containing marijuana, and related supplies. 3) Insert in Definitions §135-6.10 after "Medical Marijuana Distribution Center" the following definition: Medical Marijuana Processing Center (MMPC): A not-for-profit establishment, registered as a Registered Marijuana Dispensary (RMD) in accordance with Massachusetts law, that acquires, possesses, processes [including development of related products such as edible marijuana infused products (MIPs), tinctures, aerosols, oils, or ointments], transfers, and transports: marijuana, products containing marijuana, and related supplies. 4) Replace in Part N of Table 1 "Permitted Uses and Development Standards," line N.1.03 so that the amended section of Table 1 will now appear as follows: RO RS RT CN CRS CS CB CLO CRO CM N. MANUFACTURING USES N.1.0 AS PRINCIPAL USE N.1.03 Medical Marijuana Processing Center SP SP SPYYYYYYY 5) Insert in Part I of Table 1 "Principle Agricultural and Natural Resource Uses," after line C.1.06, a new line C.1.07 so that the amended section of Table 1 will now appear as follows: RO RS RT CN CRS CS CB CLO CRO CM C. PRINCIPAL AGRICULTURAL AND NATURAL RESOURCES USES C.1.0 AS PRINCIPAL USE C.1.07 Medical Marijuana Cultivation Center SP SP SPYYYYYYY 6) Replace in Part I of Table 1 "Permitted Uses and Development Standards," in line I.1.013, so that the amended section of Table 1 will now appear as follows: RO RS RT CN CRS CS CB CLO CRO CM 1. SALES OR RENTAL OF GOODS AND EQUIPMENT I.1.0 AS PRINCIPAL USE I.1.013 Medical Marijuana Distribution Center NNNYYYYYYY DESCRIPTION: This article seeks to improve the town zoning by-law by allowing more appropriate local siting of state-registered medical marijuana dispensaries for each of their three distinct organizational processes. It would delete the definition of"Medical Marijuana Treatment Centers" and insert definitions for "Medical Marijuana Cultivation Center" and "Medical Marijuana Processing Center." Table 1 would be amended to provide for these uses and for "Medical Marijuana Distributions Center" in certain districts. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review and Approve-Payment in Lieu of Parking Policy (15 min.) PRESENTER: ITEM NUMBER: Melisa Tintocalis, Economic Development Director 1.7 SUMMARY: A vote is requested for this agenda item. The Board previously reviewed the draft PILOP policy at its meeting on December 5. At that time the Center Committee requested additional time to review the draft and provide comments, primarily concerned that the $10,000 mitigation for each parking space not provided by a developer/property owner should be higher, given the demand for parking in the Center. SUGGESTED MOTION: Move to adopt the Payment in Lieu of Parking policy(as presented) (with the following changes: ) FOLLOW-UP: If Board approves, policy will be implemented. DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 8:15 p.m. ATTACHMENTS: Description Type D U�ti0H Pre",onrtation, ) III u to ,,,,,, ';,,j ,• ..x ,• " ,,,,,c, „� ,,,,,, r„ r„ to to to to III cr(U I II1111111JIIIIIIIIIIIIIIIIIIJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ)JJJJJ11111111J11J1111Jy111111111111111JJJJJJJJJIJJJJJJJJJJJJJJJ111111111111111J1111111111111111111111111111111111111111111111111111111111111111 11 111111111111 Nis t , IVY J�frrrrrrrrrrrrrrr // ,,i ��" ulll»»»»»11 t 11111J01� ,,� 1 11111111 �l�l�J»,��»»»ll '11111� 111111111 � •p � ��, f 1111 «'a �fiiii II I 11 fllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll �IIIIIIIJJ JJ JJJJJJJJJ o l`r1 Ln "" `iiiiilffffffffffffll fffld "4 IIIIIIj1JJJJ J 1 III............ �I°;°��; fffffffffff�((fffffffffffflllfl((I ffffffffffl `� � rn of III��I IIIIIIIIIIII � � � • � Z I > a rko. a a z pluulg 0 o 0 .1; """"' Illlllllllllllllllfllllllllllllllllllllllll((If fffffffffffffff � �rrrrr r `"' `/Ill 0 0 0 III........... „'u' o N N ri g � Z a a z 1111�1 l�» ON Mi ll� J DUi»uuuar IUl,lu»m»»11 J// f ��1/lJli fffll IIli IIIIIIIIIIIIIIUI J �f 1 I JJ aiiiiai I JJJJJJJJJJ�� /i Ji l J lHx»»iHl% Iluuuuuuum ��f /// l fffll 1111 0 llllllc� t J �rrrrrrrrrrrrrrrrr II� � III BOARD OF SELECTMEN POLICY Payment In Lieu of Parking (PILOP) Policy Date Approved by BOS: Signature of Chair: I. PURPOSE The Payment In Lieu Of Parking (PILOP)policy provides criteria and a calculation for determining parking mitigation when the required number of parking spaces for a proposed project is not provided, resulting in increased pressures on the Town's supply of public parking. II. BACKGROUND All projects that do not meet the Town's parking requirements are allowed to apply for a special permit from the Special Permit Granting Authority (SPGA)to waive parking requirements in whole or in part. The approval of the special permit is at the discretion of the SPGA. There are, however, no established guidelines for approval nor a standard evaluation of the aggregated impacts of these decisions. To address this, the Selectmen's PILOP policy outlines a consistent approach to mitigate the increased demand on public parking created from certain projects that increase occupiable space but do not meet the parking requirements of the Zoning Bylaw. The mitigation payments will enable the Town to contribute meaningfully towards the overall management of its public parking supply while not discouraging property owners and developers from redeveloping property or hindering their ability to attract a diverse mix of tenants. Developers with projects that need on-site parking can choose to either provide parking as required by the Zoning Bylaw or seek a waiver that may be granted if a mitigation payment is made that will improve public parking in the Center. III. APPLICATION The PILOP policy applies to properties within the Center Business District seeking a special permit to waive the number of parking spaces, in whole or in part, required by Section 5.1 of the Zoning Bylaw under three scenarios: a. An increase of new construction of more than 35 percent of the existing net floor area as defined in the Zoning Bylaws. b. New construction on vacant lots. c. The demolition and construction of a new building that exceeds the net floor area of the previous building. 1 The PILOP does not apply to projects that are solely internal reconfigurations or that apply for a change of use within an existing building. IV. MITIGATION RATE& CALCULATION The PILOP mitigation rate is $10,000 per parking space applied to the calculation using the parking factor in this policy; fractional spaces will be prorated. The per space rate will be adjusted each March 1st, beginning in 2018, by the Consumer Price Index (CPI-U)for the Boston-Brockton-Nashua area for the previous calendar year. The Assistant Town Manager of Land Use, Health, and Development will submit to the SPGA the recommended mitigation payment based on the following calculation: a. New Net Floor Area. Determine the total square footage of new net floor area. From the total net floor area of the proposed project subtract any previous or existing net floor area', if applicable. b. Parking Factor. Apply a parking factor of 1 space per 325 square feet to the new net floor area regardless of the proposed use. c. On-site Parking. Reduce the number determined section"b" above by the number of any new on-site parking spaces associated with the project. d. Other Parking. If a property owner owns or leases off-site parking spaces within a quarter mile radius of the project site they may be eligible to further reduce the number determined in section `b.". The property owner must demonstrate proof of the lease agreements, including duration, upon request by the Town. The above PILOP calculation is strictly to determine the mitigation payment and is independent from the parking requirement number based on the Parking Table and use for the proposed project and therefore may vary from the number of parking spaces waived by the SPGA. V. CONSIDERATION FOR PARKING& TRANSPORTATION DEMAND MANAGEMENT The Assistant Town Manager of Land Use, Health, and Development, in making a recommendation to the SPGA, may consider the implementation of on-site parking and transportation demand management(PTDM)in the reduction of the total PILOP mitigation payment. The PTDM strategies should be in compliance with the Lexington Center Parking and Implementation Plan, which include but are not limited to: designated spaces for car share, bike share, carpool or vanpool spaces, bike parking, as well as accommodations for bike users such as lockers and shower facilities. Net Floor Area is defined on page 98 in the Lexington Zoning laws 2 VI. RECORDED IN THE SPECIAL PERMIT Upon the approval of the SPGA, the SPGA should require that the details of the PILOP mitigation be recorded as a condition of the special permit. Auditable and term-specific conditions such as leased parking, PTDM strategies, may require a time certain renewal of the special permit. Violations of the special permit are subject to enforcement and penalties detailed in Section 135-9.0 of the Zoning Bylaw. VII. PAYMENTS & REFUNDS The PILOP mitigation payments are a one-time payment, due prior to the issuance of an occupancy permit unless otherwise authorized by the SPGA. There will be no refund of payments if a subsequent change of use or reduction in gross floor area results in fewer parking spaces being required under the Zoning Bylaw. VIII. USE OF PILOP MITIATION FUNDS Mitigation payments will be deposited in a dedicated fund. This fund would be expended upon an appropriation by Town Meeting, under the direction of the Town Manager, and will be directed towards priority projects recommended by the Parking Management Group. Funds will be allocated towards the management, construction, and acquisition of public parking and related-improvements to reduce parking and transportation demand, including bicycle and pedestrian accommodations serving Lexington Center in accordance with the Lexington Center Parking and Implementation Plan. This PILOP policy shall remain in place and only rescinded with a future amendment to the Zoning Bylaw's parking requirements for the Center Business District. Vote of Board of Selectmen on Payment In Lieu of Parking (PILOP) Code of Lexington, Section 3 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Harbell Street Acceptance - Vote to Layout (15 min.) PRESENTER: ITEM NUMBER: John Livsey, Town Engineer; Michael Sprague, Engineering Assistant 1.8 SUMMARY: A vote is requested for this agenda item. This agenda item is to layout Harbell Street and determine the betterment assessment methodology. This road is proposed to be brought up to street acceptance standards with a betterment to be paid by the abutters to fund the improvements. The abutters are proposing a combination betterment providing for the Town to pay 25-40% of the project cost, with the remainder paid by the abutters based on a methodology of 50% of the difference based on frontage and 50%based on use of the roadway(distance from beginning of road to abutter's property). Staff recommends against a methodology of the Town contributing towards the cost of this street acceptance, as requested in page 2 of the attached neighborhood petition, for the following reasons: • To clarify a statement in the attached petition:The unaccepted status does not date back to the 1850s. Harbell Street was part of a subdivision in 1912, so would have been built after that date. The state laws regarding acceptance date back to mid-1800s. • To clarify a statement in the attached petition:Town had a order of taking in the 1980s to allow for the installation and maintenance of sewer and drain in the roadway. • To clarify a statement in the attached petition:It is clear that there is no acceptance document for the Town. We are confident this is not an accepted roadway. No paperwork would exist with the Town that defines a road as unaccepted. Instead, it is the absence of acceptance records that determines its status. • Adding 645 feet of roadway to the Town accepted road miles would result in approximately $484 per year in additional Chapter 90 funding from the State. This is less than the cost to maintain the road per year over time. • Staff is unaware of any prior circumstance where the Town contributed to the cost of a street acceptance. Staff often speaks with residents that have interest in the acceptance/betterment process and has consistently conveyed the message that the cost burden is with the abutters. SUGGESTED MOTION: Option 1: Move to layout Harbell Street with a betterment assessment determined by: 50% the the cost based on the distance from the beginning of the street to center of an abutting parcel's frontage; and 50 % of the cost based on the frontage of each abutting parcel(to be confirmed from attached petition). Option 2. Move not to layout Harbell Street. FOLLOW-UP: If Option 1 is voted, acceptance and appropriation for improvements to be presented at the annual town meeting. DATE AND APPROXIlVIATE TIME ON AGENDA: 2/13/2017 8:30 p.m. ATTACHMENTS: Description Type D Updated potitionr RA-)N Backup Matorrinl D Allbutterrs,imp highIghthigs igm.a d gnucoN, Backup Matorrinl Petition in Support of Making Harbell Street an Accepted Street February 8, 2017 The abutters of Harbell St. request that the Selectmen vote to recommend to Town Meeting that Harbell St. undergo the betterment process to become an accepted street. The engineering department has estimated the maximum cost of the project to be $147,000. The abutters of Harbell Street have met to discuss the project. Based on feedback from Selectmen at the January 23rd hearing, we'd like to propose an alternative cost apportionment model for abutters and also that the Town cover a portion of the project cost. Harbell street residents calculated a cost apportionment model that we think is fair to all abutters and addresses concerns raised. This model calculates 50% based on linear frontage and 50% based on usage of Harbell St. The following is the apportionment per abutter. Abutter residence % responsibility for total project cost 36 Paul Revere 6.07% 6 Harbell 4.23% 10 Harbell 4.81% 14 Harbell 6.42% 18 Harbell 6.36% 22 Harbell 6.97% 24 Harbell 7.59% 28 Harbell 8.20% 30 Harbell 9.13% 11 Constitution' 0.42% 38 Paul Revere 5.08% 1 Harbell 6.12% 6 Greenwood 6.86% 21 Harbell 8.88% 25 Harbell 12.84% Tota 1 100.00% 1 No usage assigned We would like the Town to contribute in the range of 25% - 40% of the total cost of the project. We believe this recognizes that the Town has some responsibility in the project due to the following: • The unaccepted status of Harbell Street goes back to the 1850s. Since that time, subsequent developers have not brought the street to an accepted standard. In correspondence with Town officials, we were unable to gain any insight into activity and regulations in effect prior to Planning Board regulations 0538645 from 1993. • Residents of Harbell St. are paying the same tax rate as residents of accepted streets but are not receiving the same level of service. • The Town has set a high 30-year lifetime standard for street construction. • The Town has taken property by eminent domain in the past. • Ownership of the street is not well-documented. • Town heavy equipment is partly responsible for deterioration of the street. • The Town will receive Chapter 90 reimbursement funding from MA toward maintaining the street after it becomes an accepted street. We understand from Section 13 of the Act to Modernize Municipal Finance and Government that will be considered at Town Meeting that the Town may approve a rate of 1) 5% or 2) up to 2% above the Town's interest rate for the project. We would like the Town to approve the lowest possible interest rate. Abutter residence Signature 36 Paul Revere 6 Harb,ell 10 Harbell K 14 Harbell 18 Har'bellr,..w � w ",r . .q. 22 Harbell A Ile, 24 Harbell 28 Harbell ' a ' 1 30 Harbell 11 Constitution 38 Paul Revere 1 Harbell 6 Greenwood � 21 Harbell 25 Harbell s 0 1 a S9 �e �1 ) i rviiiiii Cb 0 4fi O 81 M 1� cb01 1�5 \ o�°� a° ii , 5 114 � d Rio 9 0o qq , O o ,r 9 �O, �i/Ak o 10 v9�o y r, hj p �Y 0. Co 5 on 51 ti`O QpP tP f, • Q� o, m ' h Q �ti o �01 J� 37.1' �a s 1>0 tib Q' 4j /' 1 Z/ ri , O\ y iir• do 411 t2� l >�E 5 ' �� A O 16 14p - i sag 60 O • � 0 3a `,„ d 9a a l0� o 5 r„vi f///% 19 rp h�Q, N \\ vio N ice., ' 16a u� a cP ( gw A 500 S r85 101 ......,. �25 1 ~RER�A 3 PA 1 1 inch = 98 feet N I IC'iI LICiI HE 1) PA RCL,L S AR.1,, 1)L �TTIC-) ICiN1,,R STOWN OF LEXING TON w � USETTS AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Update Options - Woburn Street/Mass. Ave. Intersection Project (30 min.) PRESENTER: ITEM The BETA Group (Mike Wasielewski NUMBER: and Kien Ho), John Livsey, Town Engineer 1'9 SUMMARY: Updated presentation for review. No vote requested at this time. The design term has developed alternative designs for the Mass.Ave/Woburn Street intersection. These designs include various roadway configurations and vertical adjustments for speed control. The anticipated impacts of the various alternatives will be discussed as well. Based on the Board's comments of these alternatives, further design will continue and reviewed with the abutters. SUGGESTED MOTION: No motion needed. FOLLOW-UP: Direction will be needed for the preferred design of the intersection which could be on of the alternatives presented or a previous alternative including no changes or signalization with improved geometry. DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 8:45 p.m. ATTACHMENTS: Description Type D Ma s.Ave/VWolbumm.Street A temativa.; Q,)tions Presentation V L 'o cu a >Q a .Fd U C� LL m CL Mo M � O o a� 3 V s o N 0 ,-J M J 4� o � V LM Q N 4mi O y- 4) o m 4 V m L i Q (1) V) 4mi � V) � s V co V O cu H D U- ME q°fir All, cu (� s_ 0- a dAll t AM ro O tw 4, All . n� O m jgmiv�// w Q r AeM uosip3 �1 oll �oY rg4 umiuuur ��F aiL r 1 r1N . Illlll�llllltll ��'� ��(,�11111111111411 �� 0 { Cv C'/) LIB", '✓/i;,,` I ( CV LL M cu Q a a ,a LL d� 2�� m I � r c 40 WINTHROP ROAD Mon . . i re I t X ' UJ N t ,1 o cu N U— w, •�7 c Wcu a Q \) Gj = 7 4 to LL / F � _ u �f •-+. 1N1�yi :S. 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O / C C O }, M M cn cicc N can /p�rrr o Q C 0 cu CL N U— Q 00 > m a cu a Q o _ U p m as ON V L ry ' �' �o O ('� �' a=i li ti J " � 1 V O Ij 4-J W � L s- O m O C 3 C 4—J U m Rf _ Q to v N O OC G1 Rf U LL a (A � �= y a � Q) (, v � y C � o O ch Q � cu O .P c� 'o lw cu a a M = 91 - m p 0 W U 2 cn o cccn n QCL LL t!1 o p cic t cc� � m NC� 2 .= r G e N M r P CD - as v a a Q 0 � C CL L- d } 4-J ,f (6 l � co O " re N = N cn cn Q. O'1 N i aj 1" LL N C Q. , -it .0 M N O_ cmCL 0 o V M +�+ 2 C • M r P CD - �� 6 u0 d06 I � ri o �nl Q r LM ~ 1 = /f nLMcr (1) o aS P CD u. ap a� r m Nq I �;, ��Atil N �f� <� �: •� CN ly m "i ym ✓�/ a ftS a a I; L N as ' 00 LM LM •_ ! a y Y; yJ /r 4 it �D,-.1/L�,/✓i�// i t ,,q t ° E ""'AN, -notSl �1 N cu 2 L LL. +�+ M C� M a n as as as m as as v 3 E°- 0 as J i 0 C cm CD U— > CL C LL ca 0 r.L > 0 U a M 90 %Q1 -0 �o zz 'PEI 9z (9 ol Z9 00 o (9) anU9AV v joqolol A (oz) oz Peo�j dojqlulM 3: co (qz) 99 (0) o�--> --> c, C> 4-J C,4 "0 G3 C-4 u (o sz U) c) Lo fQ C\j :5 Ci cm P CD U— 9 � Rf �+ LO ^� �IjjIIlVlpuj10mm i � a uuuuu �"� Q JO401a1z �peca� doJytul,hfi, a a � IIIIII iiiiiiiipVVppppll � c ui � C � LL O 0 4-J AeM LIOSIPAcc y V Q = V o O � _ i _ U I J C P lGL- -ar ,aajl5 AazznN 0- i� jam S --- -------- � Uco ua�M,, Wy loons G�JjpIo GJ �� N N W , li AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Water & Sewer Commitments PRESENTER: ITEM NUMBER: David J P ins o nneault C.1 SUMMARY: Water& Sewer commitment December cycle 9 $ 272,314.66 Water& Sewer commitment November finals $ 181,480.20 Water& Sewer commitment December finals $ 4,001.61 SUGGESTED MOTION: Motion to approve the Water& Sewer commitments noted above. FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 ATTACHMENTS: Description Type D BOS 2 113-117 W..S ("'over Mom) Department of Public Works ins Town of Lexington -' Water and Sewer Enterprise Funds 1 FISCAL YEAR 2017 "�N December 2016 Cycle 9 Fulling CYCLE9 GRAND TOTALS December 2016 WATER $264,712.21 $264,712.21 SEWER $2,496.40 $2,496.40 FEE FOR BEDFORD $5,106.05 $5,106.05 TOTAL: $272,314.66 $272,314.66 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: o l undredseventy-t°1 o thoussanc� three hundredfourteen crags and661ioo And pay the some into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 2/13/17 Treasurer/Collector, Director of Public Works, Water/Sewer Billing Department of Public Works 177S Town of Lexington Water and Sewer Enterprise Funds FISCAL YEAR 2017 NOVEMBER 2016 Final Water Bills 777777777-6 R-W46 T§A= WATER $85,176.72 $85,176.72 SEWER $96,303.48 $96,303.48 TOTAL: $181,480.20 $181,480.20 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: One hundredeighty-erne thousant� for hundred eighty doffars and201100 And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 2/13/2017 Treasurer/Col lector, Director of Public Works, Water/Sewer Billing Department of Public Works 1r7s ' Town of Lexington t Water and Sewer Enterprise Funds _� FISCAL YEAR 2017 r�rN DECEMBER 2016 Final Water Bills N FINALS GRAND i WATER $1,896.52 $1,896.52 SEWER $2,105.09 $2,105.09 TOTAL: $4,001.61 $4,001.61 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/'sewer charges herewith committed to you and each one of Ihis/her respective portion herein set down of the sum total of such list. Said sum being: And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 2/13/2017 II Treasurer/Collector, Director of Public Works, Water/Sewer Billing AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Water & Sewer Adjustments PRESENTER: ITEM NUMBER: David J P ins o nneault C.2 SUMMARY: Adjustments to Water and Sewer from WSAB 1/12/17 ($9,374.70) SUGGESTED MOTION: Motion to approve the Water& Sewer adjustments as noted above FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 ATTACHMENTS: Description Type D Water& ireconnnn unrded by yVviAB ("'over Mlonx) FY2017 ADJUSTMENTS TO WATER/SEWER tot AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD ^� WSAB 1-12-2017 BOS 2-13-2017 7p,assveter mainTown of Lexington $1,103,26 $569.13 $1,672.39 N/A 2016 0100188400 84 Avenue -$280.12 4530.51 -$810.63 855621 2016 0100188400 6 Independence Avenue -$2,377.36 -$5,497.84 -$7,875.20 857953 2016 0200505700 588 Lower% Street -$1,705.27 -$1,705.27 862629 2016 0200528500 54 Grant Street $63.24 -$719.23 $655.99 862947 2016 ($3,196.25) ($6,178.45) ($9,374.70) THE SUM SET AGAINST THE ABOVE ACCOUNTS IS HEREBY ADJUSTED. WATER 'SEWER TOTAL ($3,196.25) ($6,178.45) ($9,374.70) DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 2f13 2017 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Sign Eagle Scout Letters - Dimitri Psyhojos PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C.3 SUMMARY: You are being asked to sign a letter of commendation for Eagle Scout, Dimitri Psyhojos, Troop 119 SUGGESTED MOTION: Motion to sign a letter of commendation congratulating Dimitri Psyhojos for attaining the highest rank of Eagle in Boy Scouting. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 ATTACHMENTS: Description Type y f Town of lexington, '41aS_garbU5Ett5 \'f:kP 150 OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN PETER C.J.KELLEY NORMAN P.COHEN JOSEPH N.PATO TEL: (781)698-4580 MICHELLE L.CICCOLO FAX: (781)863-9468 February 13, 2017 Dimitri Psyhojos 26 Battle Green Road Lexington, MA 02420 Dear Dimitri, Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop #119, and the successful completion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far,but of more importance is the implied promise you have made to maintain the ideals of Scouting into your adult life. We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your journey beyond Eagle. Again, congratulations and good luck in all your future endeavors. Sincerely, Suzanne E. Barry, Chairman Peter C. J. Kelley Norman P. Cohen Joseph N. Pato Michelle L. Ciccolo 1625 MASSACHUSETTS AVENUE• LEXINGTON,MASSACHUSETTS 02420 e-mail selectmen@lexingtonma.gov AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One-Day Liquor License - Lexington Historical Society - Buckman Tavern PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C.4 SUMMARY: The Lexington Historical Society has requested a one-day liquor license to serve beer at a Tavern Night at Buckman Tavern on Saturday, March 4, 2017 from 7:00 p.m. until 9:00 p.m. The event takes place at Buckman Tavern, 1 Bedford Street. SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 ATTACHMENTS: Description Type D �xiargTMtonr.V fis,t nia,ciety Backup Matorrinl C ?qqq ��MORp►N � ` u � TOWN OF LEXINGTON 1p€ ' ",J 'a {— SELECTMEN'S OFFICES` ES 17 2017 .� f •vna w*N a t m�x0 APPLICATION FOR LECTME ONE—DAY LIQUOR LICENSE ��—�---- J The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for $25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING ORGANIZATION: Lcxi*,ajmyLyL k's-fOri'ca.I .5ode+-u CONTACT NAME AND NUMBER: 5arrt� I"��onou�� , 7Y1-K?,-I-703 ADDRESS FOR MAILING: on 1iSo6^a'r_a� Sic;a•Iu. 1�0 i3ox SiH,Le. f�m�n H� G�4�;c) EMAILADDRESS: TITLE/PURPOSE OF EVENT: Tavern. Ulgk* cd Gu..ckw-ti Tluerr, LOCATION AND ADDRESS: YSc�.c�.w�aw Tatter , 1. iSeAfiarj 5+ L.2.x,►mahn 0 02gm DATE OF FUNCTION: -3/L4 /17 TIMES OF FUNCTION: -7:0 • G� �, TYPE OF LIQUOR TO BE SERVED: DATE AND TIME WHEN LIQUOR DELIVERED: 3/-111-7 DATE AND TIME WIEN LIQUOR REMOVED: YL� /17 ( 1 •UU �,,, ADDITIONAL INFORMATION: tNi iraji6, /�Qp Authorized Signature Federal Identification No. or Social Security Number AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One-Day Liquor License - Cantata Singers PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C.5 SUMMARY: The Cantata Singers has requested a one-day liquor license to serve wine at a post-concert reception at Cary Hall on Sunday, Feb. 26, 2017 from 3:00 p.m. until 6:00 p.m. The event takes place at their location(1605 Massachusetts Ave.). SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 ATTACHMENTS: Description Type D C wt st sShig..orrs; Backup Matorrinl ��S MORNlIyG � �J 0 LJ lS °�` > �° TOWN OF LEXINGTON D L'� g4 an SELECTMEN'S OFFICE FEB 7 2017 APRIL 19TK t xr»cx° APPLICATION FOR ONE-DAY LIQUOR LICENSE SELECTMEN The Board of Selectmen(Local Licensing Authority)may issue One-Day Liquor Licenses for the sale and/or service of wine and malt beverages to any enterprise;all alcoholic beverages may be issued only to non-profit organizations. Liquor for use at a one-day liquor license event must be purchased from a licensed wholesaler(bttp://www.mass.gov/abcc/licensing.htm). Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. Please provide a current Certificate of Inspection signed by Building and Fire Departments for the location of your event. BUSINESS/FUNDRAISING ORGANIZATION: J ��cT��c CONTACT NAME AND NUMBER: ADDRESS FOR MAILING: EMAIL ADDRESS: TITLE/PURPOSE OF EVENT: LOCATION AND ADDRESS: DATE OF FUNCTION: rcntr-y 24 , p TIMES OF FUNCTION: `OD 6-D 4pA TYPE OF LIQUOR TO BE SERVED: d l�7 e DATE AND TIME WHEN LIQUOR DELIVERED: hem g&,CZ('? DATE AND TIME WHEN LIQUOR REMOVED: 6:W ADDITIONAL INFORMATION: _�e,a6�,Ieezz Authorized Signature Federal Identification No. or Social_Security Number_ AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Exemption 6: Update - 20 Pelham Road and Scottish Rite Parking Lot Purchase PRESENTER: ITEM NUMBER: Board Discussion ES.1 SUMMARY: Move that the Board go into Executive Session to consider the purchase, exchange, lease or value of real property, at 33 Marrett Road, owned by the Scottish Rite, and to reconvene in Open Session only to adjourn. Further, that as Chairman, I declare that an open meeting may have a detrimental effect on the negotiating position of the Town. Continue discussion regarding purchasing additional parking from the Scottish Rite. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/13/2017 9:30 p.m.