HomeMy WebLinkAbout2017-02-06 BOS Packet - Released SELECTMEN'S MEETING
Monday, February 6, 2017
Selectmen's Meeting Room
7:00 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580
if they wish to speak during public comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Grant of Location Petition: Eversource, Maguire Rd (5 min.) 7:05 p.m.
2. Joint Meeting with School Committee- Receive Report of the Subcommittee on 7:10 p.m.
Asian Communities (45 min.)
3. Update-Purchase of Pelham Property(10 min) 7:55 p.m.
4. ATM 2017 Warrant Article Update-Article 10 - Community Preservation Committee 8:05 p.m.
Operating Budget and Community Preservation Act Projects (30 min.)
5. ATM 2017 Warrant Article Update-Article 32-Establish Cannabis Committee 8:35 p.m.
(Citizen Article) (10 min.)
6. ATM 2017 Warrant Article Update-Article 39 -Amend General Bylaws - Right to 8:45 p.m.
Farm(Citizen Article) (10 min.)
7. ATM 2017 Warrant Article Update-Article 46 -Amend Zoning Bylaw- Chapter 135 8:55 p.m.
Medical Marijuana(Citizen Article) (10 min.)
8. Continue Review-FYI Town Manager's Preliminary Recommended Budget and 9:05 p.m.
Financing Plan(20 min.)
9. Selectmen Committee Appointment- Human Rights Committee(5 min.) 9:25 p.m.
10.Liquor License-Change of Corporate Name-Yangtze River Restaurant(5 min.) 9:30 p.m.
CONSENT AGENDA
1. Approve Minutes & Executive Session Minutes -April 2016
2. Approve One Day Liquor License-EMACT-Lexington Players
3. Approve One Day Liquor License-St. Brigid Parish
4. Approve One Day Liquor License-Maria Hastings PTA
EXECUTIVE SESSION
1. Exemption 6: Update-Belmont Country Club Parcel 9:30 p.m.
ADJOURN
1. Approximate Adjourn Time 10:00
p.m.
Budget Summit#5 is scheduled for Thursday, February 9, 2017 at 7:00 p.m. at the Public Services
Building, 201 Bedford Street in the cafeteria.
The next regular meeting of the Board of Selectmen is scheduled for Monday, February 13, 2017 at
7:00 p.m. in the Selectmen's Meeting Room, 1625 Massachusetts Ave.
Hearing Assistance Device.s Available on Repast �� �� �
All agenda time and the order of items are approximate and
subject to change. Recorded by LeWedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Grant of Location Petition: Eversource, Maguire Rd (5 min.)
ITEM
PRESENTER: NUMBER:
I.1
SUMMARY:
The petition and plan is being presented by the NSTAR Electric Company (DBA Eversource Energy) for the
purpose of obtaining a Grant of Location to install 384+ feet of conduit in Maguire Road.
The reason for this work is to feed the proposed solar farm for the Town of Lexington.
SUGGESTED MOTION:
Motion to approve the petition of Eversource, formally NSTAR Electric to construct, and a location for, a line
of conduits and manholes with the necessary wires and cables therein to be located in Maguire Rd., southerly
from pole 399/8 thence turning and running southeasterly approximately 471 feet northwest of Hartwell Avenue
a distance of 384+ feet of conduit.
FOLLOW-UP:
Engineering for road opening permits.
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017 7:05 p.m.
ATTACHMENTS:
Description Type
D G)L Maguire Rdk?vo ourcoQ'nm. ("'over Mom)
D 4) Eversource Maguire Rd Petitions. ("'over Mom)
Cd G)L E'versource Maguire Rd Allbutternotice C"over Mom)
o
0
s a Lu— uvz .wry r� •:+
�. aurx..zt • / �• .-
LU
Lu
Lu
sill
g • ��
see —
a01 o c w
8S 0 Q r u
m S
n
a�-
r�' <>
w LL
,r� o
I �
• W
o Z
o � w
-- 4
AA
rim � o
z 0 OQ ss
I�
W
zH d
g ,
V
O ran �:ry
W w I •-
�r N
200 Calvary Street
EVERS090'URCE Waltham,Massachusetts 02453
ENERGY
January 18, 2017
Board of Selectmen
Town Hall
1625 Massachusetts Ave
Lexington, MA 02420
RE: Maguire Road
Lexington, MA
W/O#2052550
Dear Members of the Board:
The enclosed petition and plan is being presented by the NSTAR Electric
Company DBA Eversource Energy for the purpose of obtaining a Grant of
Location to install 384± feet of conduit in Maguire Road.
The reason for this work is to feed the proposed solar farm for the Town of
Lexington.
If you have any further questions, contact Maureen Carroll at 781-314-5053.
Your prompt attention to this matter would be greatly appreciated.
Very truly yours,
+...' "" � 0
Steven M. Owens, Supervisor
Rights and Permits
SMO/kj
Attachments
PETITION OF NSTAR ELECTRIC COMPANY
d/b/a EVERSOURCE ENERGY FOR LOCATION FOR CONDUITS
AND MANHOLES
To the Board of Selectmen of the Town of LEXINGTON Massachusetts:
Respectfully represents NSTAR ELECTRIC COMPANY DBA EVERSOURCE
ENERGY a company incorporated for the transmission of electricity for
lighting, heating or power, that it desires to construct a line for such
transmission under the public way or ways hereinafter specified.
WHEREFORE, your petitioner prays that, after due notice and hearing as
provided by law, the Board may by Order grant to your petitioner permission to
construct, and a location for, such a line of conduits and manholes with the
necessary wires and cables therein, said conduits and manholes to be located,
substantially as shown on the plan made by A. Debenedictis Dated
January 6, 2017 and filed herewith, under the following public way or ways of
said Town:
Maguire Road - Southerly from pole 399/8 thence turning and running
southeasterly approximately 471 feet northwest of
Hartwell Avenue a distance of 384 ± feet of conduit
W/O #2052550
NSTAR ELECTRIC COMPANY
M o
BYs................m....
Steven M. Owens
Rights 8s Permits Supervisor
Dated this 18th Day of January
Town of LEXINGTON Massachusetts
Received and filed 2017
B.E.Co. Form X5435 (518-21)
ORDER FOR LOCATION FOR CONDUITS AND MANHOLES
Town of LEXINGTON
WHEREAS, NSTAR ELECTRIC COMPANY DBA EVERSOURCE ENERGY has petitioned for
permission to construct a line for the tranmission of electricity for lighting, heating or
power under the public way or ways of the Town thereinafter specified, and notice has been
given and a hearing held on said petition as provided by law.
It is ORDERED that NSTAR ELECTRIC COMPANY DBA EVERSOURCE ENERGY be and
hereby is granted permission to construct and a location for, such a line of conduits and
manholes with the necessary wires and cables therein under the following public way or
ways of said Town:
Maguire Road - Southerly from pole 399/8 thence turning and running
southeasterly approximately 471 feet northwest of Hartwell
Avenue a distance of 384 ± feet of conduit
W/O #2052550
All construction work under this Order shall be in accordance with the following
conditions:
1. Conduitsand manholes shall be located as shown on the plan made by
A. Debenedictis, Dated January 6, 2017 on the file with said petition.
2. Said shall comply with the requirements of existing by-laws and such as may hereafter
be adopted governing the construction and maintenance of conduits and manholes.
3. Company All work shall be done to the satisfaction of the Board of Selectmen or such
officer or officers as it may appoint to supervise the work.
1
2 Board of Selectmen
...........
3 the Town of
........
4 LEXINGTON
5
CERTIFICATE
We hereby certify that the foregoing Order was adopted after due notice and a public
hearing as prescribed by Section 22 of Chapter 166 of the General Laws (Ter. Ed.), and any
additions thereto or amendments thereof, to wit:-after written notice of the time and place
of the hearing mailed at least seven days prior to the date of the hearing by the Selectmen
to all owners of real estate abutting upon that part of the way or ways upon, along or
across which the line is to be constructed under said Order, as determined by the last preceding
assessment for taxation, and a public hearing held on the ,M.........._, day of ., _ 2017
at ���W�........._ in said Town.
1
2 Board of Selectmen
3 the Town of
4 LEXINGTON
........ ......
5
CERTIFICATE
I hereby certify that the foregoing are true copies of the Order of the Board of
Selectmen of the Town of LEXINGTON, Masssachusetts, duly adopted on the
day of --..._.........................___.......----.._------._.�
2017 and recorded with the records of location Orders of said
Town, Book , Page .,�...................1 and of the certificate of notice of hearing thereon required
by Section 22 of Chapter 166 of the General Laws (Ter.Ed.) and any additions thereto or
amendments thereof, as the same appear of record.
Attest:
Clerk of the Town of LEXINGTON, Massachusetts
BECo Form X5437 (518-22)
NOTICE TO ABUTTERS
January 19, 2017
In conformity with the requirements of Section 22 of Chapter 166 of the General
Laws (Ter. Ed.), you are hereby notified that a public hearing will be held in the
Selectmen's Meeting Room, 2nd Floor, Town Office Building, of the Town of
Lexington, Massachusetts, on Monday, February 6th, 2017 at 7:00 p.m., upon the
following petition of Eversource Energy, formally NSTAR Electric, for permission to
construct and locations for a line of conduits and manholes with the necessary
wires and cables therein under the following public way of said Town:
Maguire Rd:
• Southerly from pole 399/8 thence turning and running southeasterly
approximately 471 feet northwest of Hartwell Avenue a distance of 384#
feet of conduit
By: Tr cia,Matatasta,
ELnginccring Adc
Dcpartmcnt of rHklic Works/ELnginccring
Please direct inquiries to the Eversource Representative:
Maureen Carroll (781 ) 314-5053
Copies to:
Eversource Energy MAGUIRE ROAD N/F
Maureen Carroll KILN BROOK SPUR INC
Rights & Permits 1 100 MASS AVE CAMBRIDGE, MA 02138
200 Calvary Street
Waltham, MA 02453 10 MAGUIRE ROAD N/F
NORMANDY LEXINGTON ACQUISITION
LLC
1 MAGUIRE ROAD C/O MIDLAND LOAN SERVICES TAX DEPT
MAGUIRE ROAD LIMITED PARTNER C/O POBOX25965
LEXINGTON MGMT INC SHAWNEE MISSION, KS 66225-5965
24 HARTW ELL AVE
LEXINGTON, MA 02421 MAGUIRE ROAD N/F
NORMANDY LEXINGTON ACQUISITION
4 MAGUIRE ROAD LLC
HEGARTY DAVID J & DOYLE RICHARD A C/O MIDLAND LOAN SERVICES TAX DEPT
TRS LEXINGTON OFFICE REALITY TST PO BOX25965
C/O REUTERS, PO BOX 52136 SHAWNEE MISSION, KS 66225-5965
BOSTON, MA 02205
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Joint Meeting with School Committee - Receive Report of the Subcommittee on Asian
Communities (45 min.)
PRESENTER: ITEM
NUMBER:
Dan Krupka, Chairman, Subcommittee
on Asian Communities 1.2
SUMMARY:
Request a vote to receive the report of the Committee.
The 20/20 Vision Committee-Subcommittee on Asian Communities willpresent findings and recommendations
of their recent study. The presentation will cover:
• Goals of Subcommittee: To examine the role of Town and School officials in responding to the
Town's changing demographic profile, and; Building on the progress to welcome and integrate Asian
families into the community;
• Why this Subcommittee was Formed: To identify ways to foster a community/Town government that
reflects a diverse population; encouraging social integration to make interactions more seamless;
• How to Achieve the Goals of the Subcommittee: Review of recommendations;
• Methodology of the Subcommittee: Learning from the experiences of other communities.
SUGGESTED MOTION:
Move to receive the report of the Subcommittee on Asian Communities: Lessons on Integration of Residents
of Asian Ancestry Offered by California and New Jersey Communities with Large Asian Populations-
Decernber 16, 2016
FOLLOW-UP:
Address recommendations/action steps as part of Selectmen's and School Committee's annual goal setting and
Town Manager's/School Superintendent's goals for coming year.
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017 7:10 p.m.
ATTACHMENTS:
Description Type
D Roport Presentation Presentation
O
Q � �
•O
O a-+ E
m +-'
to >
.a+ w
c)
E m O
E a -
O O O Q c6
m co
•O .N w E
O
'~ cA p C
O E V
i E E w � C-
O
cc u cc cc
4-
O
t)
N
O t�
4--j
V N
J � J
O •cn O
0
v
v
CAA
co O U
O
+-+ N
V L
O
� s N >
a, N
(3) V o
aN-+ ateJ
E -a o V
• NLn c6
W ,� �- Q
I
N
O i1
4--j r
O
4--j
v
CL O _0 E
E
L 4 °
C
O .-J °
CAA V o
V
> O O
ro s
S �' E
L o
O s
`~ O 4-'
O N
O
- N
V
-F-� N o
• �X
V CAA — V
ate-+
L 4-j Q C3-
N c-
O c m V)
O E '-
ro) CL Q O
r A M
Y/
W
p
z
M
O
' ._ Ln
V Q X
Q O
C .N
Q a--+ •—
u N c6 cn
h � Q
y— V S y—
O N
O O O
V �' _ o
._
m C6 C6 — V 4—+
� � o
0 O cn : X
J
ui 4-j Q
_ •— +� O
._ ._ CL
O N E
>_ V V E
V
w
CO
0
O
u
c
O
O O
-0 — — N CL .+
_ i
c � O O cn 'N O 4--+ O O
O = ._ O m (J'' U cn i i � a
W J M N J >. O e o
z UM- m n cn ° m Z 0
c o E
G .L c (A txo a c
0 r a p .j o w o
Z E S a m r- � i N_ r L E
GJ th J J don J
z
0
W
W
F-
F-
0
V
co
M
LO
•. Cfl
a i I o
•- L
N Q r N
.— )
Q i N E
.- N
0- 0
N N
Cf) 0
.N L
�+
E
E
E o
fQ -
O (C)
= O a-
) o
0
v
v
+� o
v O
3 aA L
N
O C
o = m I a) E},
V
•- o E
y- >' a-
o 0
0
0
N
W T o
}r N
z_ •-
N o
J c
W i Eoaj
E ca
z
o
W GJ = L
0 U -0
EE
°�'
a n o
s s (1) O O
.- N � CL a�
Q s c6 s t�A
E
o a s
E — O N +j
E '� 4 'N
E E � U >
O O aJ s >' aJ
E � O E
Q c6 s aJ
a) CL o
N s — 4- a
U s •� •U O o
aJ U i Q O
> s -
'U O O c6 oC • • • •
OD
N
O
m/�
O
N
O
I a.
hA
X
41
J
z
p .ate ,�
a 4fta
U O � to •�U � U
aA .��—, .> cn
� O
0
E N '� a
— E — �, E a)
to to S U i N U Q E
•ap cn cn E �_ N
i O
w •c6 •c6 c6 .N O N
O W i s C1A
_ o
s _ O U �
M m N m s C
v •— v U c6 E a� o
O s cn
O
N
OD
m
0
/� N
O
N
O
a.
I
C
J
O
z •-
o o O
z •=
� •i
C7
z � •� o
w
4cc _
s 4-' �. O O
+j +j U O
s U
c6
CL Q a�
� O
O O C
L U i
C 4-
a� :�
U aJ s aJ 0 0 0
O � O U
— � E
to [6 Q1 i i U S o
U N
Q
E O u
E _
U '�
to �E
M w cc OU cn 'u s
0
OD
m N
O
N
C
A O
l i
° O ova4
C7 'a ;; a
Z aj
4*j
z
in %1-.�
cc ova v a O
rn
O
� O
" s
a- o
se s
o s o
0
.� +,
N
c6 O
Q E
a� o E
Q� E
o
4- CL ;� a1
'cn NO s `n O
o
y� C1A Q U — U
o
U a- • • u
� .s
O0
/� N
�V O
MN
O
I a.�
O 4 hA
C
X
J
z 4*j o �,
o y a
z ova
z4fta o 4*j
cn a = 44 •i
M aC
O
W
N
4-,
z c
O +�
O
Q �
� V o
z E >_
W ._ .
� V c _ °
N
O V U
._
V 4—' 4-j "
wo
._
buo
� V �
0
V O "
°
CC °
ca °°
J
[0
W i
> N
O >- buo
4 �
T
\I
J- j
•
0
N �
N O �
O
4-+
a-'
(% H 4-J H
W to '~' ,i
i
c6 >
s >
�• N O +�
4-J O O= a� 4-J
cai p a�i0 Q Q
cn N vi N
O
cn O m N o
4-
C6 i U L
00 N s — a� c6
LU y_ �
O
0
O N
O
m N
C
a 4 o
O � a
W �-
� o �
w LL a
cc Cr�--
N
L
s aJ
aA 4-'
s •�
u Q
�. � o
wa) o C: �
_ >Z i �X O
J
O •�
o
_ -0 o
E
tw O - - 0
•t�A O
00
m CL
O
OD
N
h� N
O
N
mO
O
z
o a
= 3 �
4*j o
44
0 00 � =
w CO cry 4-a
CC C4)!!:--
M
I
U to
O CAA
0 Ln
i O aJ
OU m U a) OU Q
�• s cn 4-J
— aA 4 a) O
O
-J aJ p p +� c6
cc i U
_ 4-' a
E on
•� a s s s s o � � � �
aA
•� � � � � � aJ O� s � c6 N
00 m Q m CL a-' m
O
M
0
O N
O
m N
C
°
aj
O o
h �
Q �• i �
z � a
"' . Q
aj —
O i 'Q
wV
� M
C1A
s
N
CL
•� U U
•c6 CL c c
to c6 (u c6 O
Q O 0 u
[�• p •N O
w a� Q CL
_ aJ O Co 4— _
Q O
Ox u
Q .� O E
Q N
DC
h E r-j CAA E
Q
w E
_ E O c6 i
E N
• O O o
Uon
on
0 U
00 m 0 c6 CO Q .N c6 CO COy_ �
O
0
O N
D
O
m N
C
a °
I � x
v
J
z �
o a
0 0 �
z =
W
o Lft
W
cc
LO
— aJ
Ile
to +�
E E
O O O>
U 4- — >-
N O +_+
c6 O O i
u a�
z Q O cn >
ui a-' r)
s C: o
4-
O � O
a U 'V °
= p —
N
a
i O Q °
O
aA
,N E N E
o
on
" O
O O N
— Q QC
y- E
O 0
• • °
LA
0
O N
O
m N
C
°
I �X
41
J
z �
o �
Q o p o
z Q
W a =
4 •-
o
W LL a
cc Cu�—
O _0 c6
O
0 E O LnN
,-, c6 p
Ln
O N (U (U '
a� � s E � U v
s s 4-J u =$
z — U cn s s i U
w -I-- s 4-J CL
cc 0
h p s U � `- u aJ v
Q �
3 �_ a� N N O 0 > aJ Q
� .� O � � O U c6 _ o
t�A aJ U O i M
aJ i
.— Q _0 w Q c6 'gin Q Q °
m
O
lC
0
O N
O
m N
C
a 4
I x
ova
v
J
z c
oaj
z =
W �
o Lft
W
�c
to 4-J
i f6 to S
Q N O
O N
U, O c6
cn O a-' —
•E
aA �_ N
O
R• �X N .N
Z
ui c6 E
_ O O
�
O pLn
Q E
= O •� •� O
E +�-+ O N
O N _ >'
4-J O c� o
aU -0 N N
00 ° U N °
U .� U CL :
y_ E
O 0
°
I�
0
O N
O
m N
C
°
I �X
41
J
z �
,o
O •:
h �
� = N
ui
O i
w V
CC ti
w
s
E
c6 —
U
z o
w � �
_ Ul w
0 0 O
° 0 o
>. to
(U 'X Q U N
00 s CL M
c6 s
y- E
O o
00
0
O N
O
mN
a0
I �X
41
z �
O
Q o
= aj i
ui
o a
w WL •v
cc 00
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Update-Purchase of Pelham Property (10 min)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
1.3
SUMMARY:
Staff will provide an update on negotiations for the purchase of 20 Pelham Road property.
As part of the purchase process, staff is requesting a Reserve Fund Transfer of$17,115 for due diligence work
(environmental and survey).
SUGGESTED MOTION:
Move to approve and authorize the Chairman to sign the request to the Appropriation Committee for a Reserve
Fund Transfer of$17,115 for professional services related to the Town's due diligence for the purchase of 20
Pelham Road.
FOLLOW-UP:
Town Manager's Office will present request to Appropriation Committee on February 9, 2017.
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017 7:55 p.m.
ATTACHMENTS:
Description Type
D Ro erve Fun d Vms,n s i:mQ$arques,t C"overMMom)
O ok��C
p Town of Lexington m
TO: Town of Lexington Appropriation Committee
SUBJECT: Request for Transfer from the Reserve Fund
Request is hereby made for the following transfer from the Reserve Fund in
accordance with CH 40, Sec. 6 of the Massachusetts General Laws:
1. Amount requested: $17,115.00
Environmental $ 2,500
Survey $ 11,615
2. To be transferred to: Contingency $ 3,000
Town Manager-Prof. Services 10012302-52120
Account Name Account Number
3. Present balance in Appropriation: no previous appropriation for this purpose
4. Attach explanation for purpose and reasons why the expenditure is extraordinary
and/or unforseen.
Related to purchase of 20 Pelham Road. The current appropriation of$8,000,000 is
not sufficient given the anticipated negotiated purchase price and expended legal fees
Department Head
Carl F.Valente
Action of Board of Selectman:
Date
Requested Not-Requested
Chairman, Board of Selectman
Action of Appropriation Committee:
Date
Approved Disapproved
Transfer voted in the sum of:
Chairman, Appropriation Committee
Reserve Fund Transfer
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
ATM 2017 Warrant Article Update -Article 10 - Community Preservation Committee
Operating Budget and Community Preservation Act Projects (30 min.)
PRESENTER: ITEM
NUMBER:
Marilyn F eno llo s a, Chair, Community
Preservation Committee 1.4
SUMMARY:
The Board typically takes a position on CPA Articles.
Marilyn Fenollosa will provide a presentation on Article 10 -Appropriate for FY 2018 Community Preservation
Committee Operating Budget and CPA Projects of the 2017 Annual Town Meeting Warrant.
SUGGESTED MOTION:
Move to support Article 10, items (a, b, c, d (TBD), e, f, g, h, i,j (TBD), k, 1, m, n, o, p) as recommended by
the Community Preservation Committee.
FOLLOW-UP:
Item d, Pine Grove Affordable Housing still in negotiations.
Item j, Center Streets cap e-S elec tmen have requested update to 25% design and cost estimates. This
information may not be available at by Town Meeting.
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017 8:05 p.m.
ATTACHMENTS:
Description Type
D ("'onlawity ProservatioR CA)MIn tt&O RWstORUr tion. Backup Matorinl
c O
3 i°
O (h
C (O
Y
cn
C
C
W
O U!
J I— c O
U
O Q
z
° 2o
J Q
af6
U I°-
s QLLJ
F— O O O O co N O O O O
z O an an C6 r an (6 LO 0) an an an
� > Cb
QF— O N O O
' � O 0 0
c >
W J N N N N N N N N N N
_ I� r- � � � 00 Cl) Cl) Cl)
> = N N N
W W
Z U
_ cn
6 5 o c o
Y a Y i 3 3 m ❑ � ❑ c o o c a m aa) m
� � O O ° > c > c NU 0 c ii ° ii
z o O Y Y U 0 0 0 0 ii .0 N U N
Q U o o
Q
V as as a s u, z t t
J x 1— 00U U — c c o C U d U
I z 3 0 0 ° as
U a) —) —) co
W G. U m ❑°
Q0 0 3 O N a: U
U
0' O
O O O O O O O O O O O O
Q EA EA EA EA EA EA EA EA EA O EA O
V (D � LO N Or
00 LL CN 6'1
f
LL O O O O O O O O O O O O
fR fR fR fR fR O EA EA EA O EA EA
C O O
LL 04 O O
>- L V
LL N
E'3
O O O O O O O O O O O O
fR fR fR fR fR O fR fR fR fR fR fR
Qy O
w r O
'. O
LL LQ
E'3
O O O O O ❑ O O O O O O
00 O O O O m O O LO O O O
(M 0 O O h O V (M O O O
O f— LO O O 00 LO O O
❑ r 'ITO Cl) N N N Cl) V N N O
�. fR M fR fR (D N fR fR O E'3
LL
E'3
U_
Q
c d �
E g U c
as a f6
as °
E
w a a o E
U
U °' g U O 3 ° �' t n C9
w - n a� o n
W > °� U n o E ?
m a o d' w a � ° g a U
° a� c ° U C
w c n O LL �_ m c rn a°i >O o O
d. w o u°i U U U W °� O (D ° O1 a°i o Z E ° }
U O a) E ° E a. c 0 ° U in > 2 O > m I-
y d E ~ oUa LL. LL. c 'E > Y i Ew ° >
LL o a) O c wU Ym° oO3 dYm
OU Z
m 'a
� o E wE 0- m
O 2i U 9 x U 2i U U a w w a r a U
a
r W 61 O M d' N O r a0 61 O �
N N N N N
CIY
W C) "
cf) 'u
J w U Cfk
fU �"` •2:
Z C? l? rCY
CX7 '
C� GfY
GfY
Y Q Iw— O O o 0
z O w w w
F- O
c >
o
w w N N N
_ Iz 00
> = N N N
ww
z cU
T T N
N
O O N
t V' f6
Q
) as
_! x U 1—
I— —I z =O o
U ILO N
w n- t) o
ON a
N O
0. J
a M
U C14
00
LL
0
LL 04
w
w
w �
LL
� o o
f� co O N
co
LO O
LL N uY
t
i N
0
a
c c F
1— `° ° W
U o > p w
w
0 0
❑ n aY D N W
0 a)m m T m aoi U 2
asi N > W U) 00
IL
rn 'c a� wLL
�.
m
>
2 m Z 'E_ a
>
n o E Q o
Clio QC� Q I Q U d h
Q
co n ro rn 0 o N M v 0 M n 0
N N N N M M M M M
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
ATM 2017 Warrant Article Update -Article 32 - Establish Cannabis Committee (Citizen
Article) (10 min.)
PRESENTER: ITEM
NUMBER:
Ethan Handwerker
1.5
SUMMARY:
Ethan Handwerker will provide a presentation on Article 32- Establish Cannabis Committee on the 2017
Annual Town Meeting Warrant.
SUGGESTED MOTION:
No motion at this time.
FOLLOW-UP:
Selectmen
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017 8:35 p.m.
ATTACHMENTS:
Description Type
D Arrt .fit C<snvallris; Backup Matorrinl
DRAFT CANNABIS COMMITTEE
The Committee is expected to make recommendations for rules and regulations
related to the medical and adult-use legalization of cannabis.
The passage of Massachusetts Ballot Question 3 (Massachusetts Medical
Marijuana Initiative) on November 6, 2012 legalized the medical use of cannabis.
The passage of Massachusetts Ballot Question 4 (Massachusetts Marijuana
Legalization Initiative) on November 8, 2016 legalized the adult-use of cannabis.
Lexington recognizes the need for the thoughtful development of rules and
regulations, to set guidelines for the eventual permitting process of certain licensed
establishments, and to ensure full compliance with state law and local ordinances.
The Committee shall equitably consider opinions from throughout the community,
business and non-profit, public health and safety officials, youth representatives,
and other interested stakeholders. The Committee will be advisory in nature with
the primary goal being to review, discuss and make recommendations on the
current and proposed rules and regulations for the expanding cannabis landscape.
Time Commitment:
The Committee will meet monthly or more or less often as necessary.
Process:
At each meeting, the Committee will review and discuss options for potential
cannabis rules and regulations on specific regulatory topics, and provide comments
and recommendations to the Board of Selectmen. Committee members will be
provided with a list of agenda topics to be discussed in advance of each meeting.
The suggestions provided are for the purposes of initiating and guiding the
discussion. The Committee members may make suggestions in addition to what is
being provided. Committee members will also be able to submit additional
comments in writing.
Topics:
The Committee shall develop a comprehensive list of topics for discussion based
on:
• Language in the voter-approved Medical Use of Marijuana regulations;
• Language in the voter-approved Adult-Use of Marijuana regulations;
• The Town of Lexington's existing and proposed rules, regulations and ordinances
governing both the medical and adult-use marijuana;
• Existing and proposed state laws and regulations governing medical and adult-
retail marijuana;
• State and local rules and regulations governing liquor and tobacco products;
• The Cole Memo — which provided the federal government's guidance regarding
marijuana enforcement in those states which have legalized marijuana; and
• Marijuana rules and regulations in those states which have legalized medical and
adult-use marijuana.
The topics developed represent a very broad scope of options for rules and
regulations and are meant to stimulate discussion. The list is not a set of
suggestions for implementation.
Town Goals for Implementation:
• Enact local regulation responsibly and thoughtfully.
• Ensure the health, safety and well-being of our community members.
• Meet the needs of residents, businesses, neighborhoods and visitors.
Public Input:
Committee meetings are open to the public. Time will be reserved at the end of
each Committee meeting to allow members of the public to provide comments.
People interested in speaking will be required to sign-up during the meeting and
will be allotted 3 minutes each. Separate public hearings on final rules and
regulations will be held prior to adoption.
Ground Rules of Meetings:
• The Committee is an advisory group; the final rules and regulations will be
adopted by the appropriate Board or other regulatory body.
• Each Committee member is an equal participant in the process and has equal
opportunity to voice opinions and contribute ideas.
• Committee members accept the responsibility to come to the meetings prepared
for the discussions.
• Committee members must recognize the legitimacy of the interests, concerns, and
goals of others, whether or not he/she agrees with them. Committee members must
commit to treating each other, and those who attend the meetings, with respect,
civility, and courtesy.
DRAFT CANNABIS COMMITTEE
Lexington, Massachusetts
2017 Annual Town Meeting
Members: 13
Appointed by: Board of Selectmen
Length of term: 3 Years, Staggered
Meeting times: As necessary
Staff. Selectmen's Office
Liaisons: Town Manager, Selectmen
The Lexington Cannabis Committee (the 'Committee') will monitor current and
proposed legislation and regulation of medical and adult-use of cannabis.
The Committee shall make regular reports to the Board of Selectmen (the 'Board')
that include an evaluation of existing and proposed state and local rules and
regulations; registered medical marijuana patient, registered caregiver, and adult-
use access; educational and research programs; public health and safety
considerations; and balancing the needs of all community stakeholders with respect
to cannabis.
Description:
The Committee shall make recommendations to the Board of Selectmen about any
changes to be made to any aspect of medical or adult-use of cannabis regulation
that could further benefit the community.
Members of the Committee may also serve as members of the Evaluation
Committee designated by the Town Manager to recommend, in response to a
Request for Proposals, an organization to operate cannabis agricultural, processing,
and/or distributing activities on Town —owned land.
Any and all recommendations of the Committee, including funding
recommendations for facility upgrades or in support of the Committee's work, shall
be made only to the Board of Selectmen unless the Selectmen direct otherwise.
The Board of Selectmen may choose whether to further these recommendations,
including presenting the request to Town Meeting, based on the Board's
determination of what is in the best interests of the community. Criteria for
membership:
The Committee shall consist of citizens with sufficient background to understand
topics surrounding cannabis education, research, health and safety, economic
development, tourism, and other pertinent areas, as well the capacity to understand
and contribute to discussions regarding the communal benefits and challenges
associated with medical and adult-use cannabis legalization in Lexington.
Prior to serving as a member of this Committee, appointees are required to:
1.
Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to
continue to serve on the Committee the member must acknowledge annually
receipt of the summary of the Conflict of Interest Statute. Said summary will be
provided by and acknowledged by the Town Clerk.
2.
Provide evidence to the Town Clerk that the appointee has completed the on —line
training requirement required by the Conflict of Interest Statute. Further, to
continue to serve on the Committee, the member must acknowledge every two
years completion of the on-line training requirement.
The Board of Selectmen shall adopt the charge for the Cannabis Committee and
designate members as Special Municipal Employees.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
ATM 2017 Warrant Article Update -Article 39 -Amend General Bylaws - Right to Farm
(Citizen Article) (10 min.)
PRESENTER: ITEM
NUMBER:
Ethan Handwerker
1.6
SUMMARY:
Ethan Handwerker will provide a presentation on Article 39 -Amend the General Bylaws-Right to Farm of the
2017 Annual Town Meeting Warrant.
SUGGESTED MOTION:
No motion at this time.
FOLLOW-UP:
Selectmen
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017 8:45 p.m.
ATTACHMENTS:
Description Type
DRAFT RIGHT TO FARM BY-LAW
Lexington, Massachusetts
2017 Annual Town Meeting
Section 1 Legislative Purpose and Intent
This "Right to Farm" By-law establishes a process by which the Town of Lexington will
provide information to all present and future residents regarding existing state law pertaining
to agriculture. The mechanism for providing notice is to be determined by the town.
This By-law provides no new benefits or protections beyond those already contained in the
Massachusetts State laws. The purpose and intent of this By-law is to embrace and explain
the rights to farm accorded to all citizens of the Commonwealth under Article 97, of the
Articles of Amendment of the Constitution, and all state statutes and regulations thereunder
including but not limited to Massachusetts General Laws Chapter 40A, Section 3, Paragraph
1; Chapter 90, Section 9; Chapter 111, Section 125A; and Chapter 128, Section IA. We the
citizens of Lexington restate and republish these rights pursuant to the Town's authority
conferred by Article 89 of the Articles of Amendment of the Massachusetts Constitution,
("Home Rule Amendment"). This By-law shall apply to all jurisdictional areas within the
Town.
Section 2 Definitions
The word "farm" shall include any parcel or contiguous parcels of land, or water bodies used
for the primary purpose of agriculture, or accessory thereto.
The words "farming" or "agriculture" or their derivatives shall include, but not be limited to
the following:
•Farming in all its branches and the cultivation and tillage of the soil;
•Dairying;
•Production, cultivation, growing and harvesting of any agricultural, aquacultural,
floricultural, viticultural, or horticultural commodities;
•Farmers markets, CSA programs;
•Growing and harvesting of forest products upon forest land, and any other forestry or
lumbering operations;
•Raising of livestock, including horses;
•Keeping of horses as a commercial enterprise;
•Keeping and raising of poultry, swine, cattle, sheep, rabbits, ratites, camelids and other
domesticated animals for food and other agricultural purposes, including bees, fiber, fur-
bearing animals, and any forestry and lumbering operations;
•Preparations for market, delivery to storage or to market or to carriers for transport to
market. Farming in Lexington may encompass activities including, but not limited to, the
following:
•Operation and transportation of slow-moving farm equipment over roads within the Town;
•Control of pests, including, but not limited to, insects, weeds, predators and disease
organism of plants and animals;
•Storage and application of manure, fertilizers and pesticides;
•Conducting agriculture-related educational and farm-based recreational activities, including
agri-tourism, provided that the activities are related to marketing the agricultural output or
services of the farm.
•Processing and packaging of the agricultural output of the farm and the operation of a
farmer's market or farm stand including signage thereto;
•Maintenance, repair, or storage of seasonal equipment, or apparatus owned or leased by the
farm owner or manager, used expressly for the purpose or propagation, processing,
management or sale of the agricultural products;
•On-farm relocation of earth and the clearing of ground for farming and or agricultural
operations.
Section 3 Applicability
The benefits and protections affirmed by this By-law are intended to apply exclusively to
those commercial agricultural and farming operations and activities conducted in accordance
with generally accepted agricultural practices.
Section 4 Right to Farm Declaration
The Right to Farm is hereby recognized to exist within the Town of Lexington. The above-
described agricultural and farm-related activities may occur on holidays, weekdays, and
weekends by night or day and shall include the attendant incidental noise, odors, dust, and
fumes associated with normally accepted agricultural practices. Impacts that may be caused
to others through the normal practice of agriculture may be more than offset by the benefits
of farming to the neighborhood, community, and society in general. The benefits and
protections affirmed by this By-law are intended to apply exclusively to those agricultural
operations and activities conducted in accordance with generally accepted agricultural
practices. No benefits and protections are conferred to agricultural activities whenever
adverse impact results from negligence or willful or reckless misconduct in the operation of
any such agricultural or farming operation, place, establishment or facility or any of its
appurtenances. Nothing in this Right to Farm By-law shall be deemed as acquiring any
interest in land, or as imposing any land use regulation, which is properly the subject of state
statute, regulation, or local zoning law.
Section 5 Disclosure Notification
Within 30 days after this By-law becomes effective, the Board of Selectmen shall post the
following disclosure on the official bulletin board and website of the Town, at any other
location at its discretion, and make such disclosure available for distribution upon request in
the offices of the Board of Selectmen, Board of Assessors, and the Town Clerk.
"It is the policy of the Town of Lexington to conserve, protect and encourage the
maintenance and improvement of agricultural land for the production of food and agricultural
products, and also for its natural and ecological value. This disclosure notification is to
inform buyers and occupants that the property they are about to acquire or occupy lies within
a town where farming activities occur. Such farming activities may include, but are not
limited to, activities that cause noise, dust, and odors. Buyers or occupants are also informed
that the location of property within the Town may be impacted by commercial agricultural
operations including the ability to access water services for agricultural use under certain
circumstances."
Section 6 Resolution of Disputes
Any person having a complaint about a farm or farming activity or practice is encouraged to
seek an amicable solution through resolution directly with the owner or operator of the farm
at issue. Such person may also, notwithstanding the pursuit of other available remedies, file
such a complaint with the Board of Selectmen. The Board of Selectmen may, at its sole
discretion and to the extent the Board believes resolution of the matter may be facilitated by
involvement of the Town, forward the complaint to the Board of Health, or other appropriate
board or officer, and request that recommendations for resolution be provided within an
agreed upon timeframe. Notwithstanding any other provision of this section, however, the
Board of Selectmen shall not be required to forward a complaint filed in accordance herewith
or to take any other action.
Section 7 Severability Clause
If any part of this By-law is for any reason held to be unconstitutional or invalid, such
decision shall not affect the remainder of this By-law. The Town of Lexington hereby
declares the provisions of this By-law to be severable.
RTFB Postcard
Notice to Residents
Lexington's Right to Farm Bylaw
The Town of Lexington has a long and proud agricultural history that continues to this day. The
character of the community and its landscape is largely shaped by this heritage. To help protect
this legacy and preserve active farming in the community, the Town passed a Right to Farm
Bylaw at Annual Town Meeting on March XX, 2017. The Bylaw provides the following notice
to residents and prospective residents.
"It is the policy of the Town of Lexington to conserve,protect and encourage the maintenance
and improvement of agricultural land for the production of food and agricultural products, and
also for its natural and ecological value. This disclosure notification is to inform buyers and
occupants that the property they are about to acquire or occupy lies within a town where
farming activities occur. Such farming activities may include, but are not limited to, activities
that cause noise, dust, and odors. Buyers or occupants are also informed that the location of
property within the Town may be impacted by commercial agricultural operations including the
ability to access water services for agricultural use under certain circumstances."
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
ATM 2017 Warrant Article Update -Article 46 -Amend Zoning Bylaw- Chapter 135 Medical
Marijuana (Citizen Article) (10 min.)
PRESENTER: ITEM
NUMBER:
Ethan Handwerker
1.7
SUMMARY:
Ethan Handwerker will provide a presentation on Article 46 -Amend Zoning Bylaw-Chapter 135 Medical
Marijuana of the 2017 Annual Town Meeting Warrant.
SUGGESTED MOTION:
No motion at this time.
FOLLOW-UP:
Selectmen.
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017 8:55 p.m.
ATTACHMENTS:
Description Type
D Arrtickt 40 Modiud Marripswa Backup Matorrinl
DRAFT MEDICAL MARIJUANA ZONING BY-LAW
Lexington, Massachusetts
2017 Annual Town Meeting
That the Zoning Bylaw, Chapter 135 of the Code of the Town of Lexington,
be amended, effective April 1, 2017, as follows:
1) Delete in Definitions §13 5-6.10: "Medical Marijuana Treatment Centers".
2) Insert in Definitions §135-6.10 after "Medical, dental, or psychiatric
offices" the following definition: Medical Marijuana Cultivation Center
(MMCC): A not-for-profit establishment, registered as a Registered
Marijuana Dispensary (RMD) in accordance with Massachusetts law, that
acquires, cultivates, possesses, transfers, and transports: marijuana, products
containing marijuana, and related supplies.
3) Insert in Definitions §135-6.10 after "Medical Marijuana Distribution
Center" the following definition: Medical Marijuana Processing Center
(MMPC): A not-for-profit establishment, registered as a Registered
Marijuana Dispensary (RMD) in accordance with Massachusetts law, that
acquires, possesses, processes [including development of related products
such as edible marijuana infused products (MIPs), tinctures, aerosols, oils, or
ointments], transfers, and transports: marijuana, products containing
marijuana, and related supplies.
4) Replace in Part N of Table 1 "Permitted Uses and Development
Standards," line N.1.03 so that the amended section of Table 1 will now
appear as follows:
RO RS RT CN CRS CS CB CLO CRO CM
N. MANUFACTURING USES
N.1.0 AS PRINCIPAL USE
N.1.03 Medical Marijuana Processing Center
SP SP SPYYYYYYY
5) Insert in Part I of Table 1 "Principle Agricultural and Natural Resource
Uses," after line C.1.06, a new line C.1.07 so that the amended section of
Table 1 will now appear as follows:
RO RS RT CN CRS CS CB CLO CRO CM
C. PRINCIPAL AGRICULTURAL AND NATURAL RESOURCES USES
C.1.0 AS PRINCIPAL USE
C.1.07 Medical Marijuana Cultivation Center
SP SP SPYYYYYYY
6) Replace in Part I of Table 1 "Permitted Uses and Development Standards,"
in line I.1.013, so that the amended section of Table 1 will now appear as
follows:
RO RS RT CN CRS CS CB CLO CRO CM
1. SALES OR RENTAL OF GOODS AND EQUIPMENT
I.1.0 AS PRINCIPAL USE
I.1.013 Medical Marijuana Distribution Center
NNNYYYYYYY
DESCRIPTION: This article seeks to improve the town zoning by-law by
allowing more appropriate local siting of state-registered medical marijuana
dispensaries for each of their three distinct organizational processes. It would
delete the definition of"Medical Marijuana Treatment Centers" and insert
definitions for "Medical Marijuana Cultivation Center" and "Medical
Marijuana Processing Center." Table 1 would be amended to provide for
these uses and for "Medical Marijuana Distributions Center" in certain
districts.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Continue Review- FYI Town Manager's Preliminary Recommended Budget and Financing
Plan(20 min.)
PRESENTER: ITEM
Carl F. Valente, Tn. Mgr.; Carolyn NUMBER:
Kosnoff,Ass't Tn. Mgr. for Fin.; 18
Jennifer Hewitt, Budget Officer
SUMMARY:
No vote is requested for this agenda item. Selectmen's vote scheduled for February 13.
Continue discussion regarding the FYI Proposed Budget; focusing in particular on:
• Program Improvement Requests (PIR's to add or delete), and
• Capital Budget(some projects now recommended for deferral)
SUGGESTED MOTION:
If there is a consensus of the Board on PIR's and capital projects, staff will present a revised FY18 budget at
Summit 5.
FOLLOW-UP:
TMO and F inanc e
DATE AND APPROXINIATE TIME ON AGENDA:
2/6/2017 9:05 p.m.
ATTACHMENTS:
Description Type
D lower M wag;a es F 118 Rarconlinmi ed Budget and g nr Hicin.g,^,Q'Lul, Backup Matorinl
TOWN OF LEXINGTON,
MASSACHUSETTS
Ovs MORh�
1775 �c
� N
c� o
� m 'p
Q � k
Q Z v
� W 3
°z
APRIL 19T"
� FXING1��
FISCAL YEAR 2018
TOWN MANAGER'S PRELIMINARY
BUDGET & FINANCING PLAN
JANUARY 9, 2017
Table of Contents f
h�
t _
The budget document outlines the Town's financial plan as recommended by the
Town Manager. Both the operating and capital budgets are contained in this
document. The effective period of this budget is from July 1, 2017 to June 30, 2018.
Budget-In-Brief
Report of the Town Manager
The Budget Message is a letter to the Board of Selectmen from the Town Manager in support of
the enclosed budget recommendations. The letter provides an overview of the operating and
capital budget, identifies significant budget issues, and explains the Town Manager's rationale
for budget recommendations.
Section I: Budget Overview
The Budget Overview contains several summary tables, which display the schedule of the
FY2018 budget process, expenditure and revenue history, and a detailed summary of proposed
appropriations for the coming fiscal year.
Budget Process
Summary of Revenues and Expenditures I-1
Program Summary I-2
Section II: Revenues
The Revenue section contains a narrative description of revenue sources followed by a series of
tables that displays a detailed summary of actual and projected revenues.
Description of Revenues II-1
Detailed Budget Information
Section III: Program 1000: Education
1000 Education Program III-1
1100 Lexington Public Schools III-2
1200 Minuteman Regional High School III-10
Section IV: Program 2000: Shared Expenses
2000 Shared Expenses IV-1
2100 Employee Benefits IV-2
2200 Debt Service IV-9
2300 Reserve Fund IV-12
2400 Public Facilities IV-14
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
1
Section V: Program 3000: Public Works
3000 Public Works V-1
3000 - 3500 DPW Summary V-2
3100 DPW Administration and Engineering V-7
3200 Highway V-11
3300 Public Grounds V-15
3400 Environmental Services V-19
3600 Water Enterprise V-23
3700 Sewer Enterprise V-27
Section VI: Program 4000: Public Safety
4000 Public Safety VI-1
4100 Law Enforcement VI-2
4200 Fire & Rescue VI-7
Section VII: Program 5000: Culture and Recreation
5000 Culture and Recreation VII-1
5100 Cary Memorial Library VII-2
5200 Recreation and Community Programs VII-6
Section VIII: Program 6000: Human Services
6000 Human Services VIII-1
6100 - 6200 Administration, Veterans' Services,
Youth and Family Services, Senior Services and
Community Programs, and Transportation Services VIII-2
Section IX: Program 7000: Office of Land Use, Health and
Development
7000 Office of Land Use, Health and Development IX-1
7110 - 7300 Summary IX-2
7110 Building and Zoning IX-7
7120 Administration IX-11
7130 Conservation IX-15
7140 Health IX-19
7200 Planning IX-23
7300 Economic Development IX-27
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
2
Section X: Program 8000: General Government
8000 General Government X-1
8100 Board of Selectmen X-2
8200 Town Manager X-6
8300 Town Committees X-10
8400 Finance X-12
8500 Town Clerk X-17
8600 Information Services X-21
FY2018 Capital Improvement Budget & Financing Plan
Section XI: Capital Investment
FY2018 Capital Improvement Budget & Financing Plan XI-1
Section XII: Appendices
Appendix A: Program Improvement Request Summary A-1
Appendix B: Glossary B-1
Appendix C: CPA Use Summary C-1
Acknowledgements
Preparing a budget document with this level of detail is a significant undertaking. I would
like to express my appreciation to Superintendent of Schools Mary Czajkowski, Assistant
Superintendent for Finance and Operations Ian Dailey, as well as the Senior Management
Team and board and committee members who contributed to the development of this budget.
I would like to specifically acknowledge Town Accountant Laurie Dell'Olio, Director of
Assessing Robert Lent, Management Analyst Claire Goodwin, former Human Resources
Director Denise Casey, newly appointed Assistant Town Manager for Finance Carolyn Kosnoff
and Deputy Town Manager Linda Vine for their work in preparing the many facets of this
document. In addition, the completion of this Preliminary Budget and Financing Plan is due
directly to the analysis and extraordinary efforts of Assistant Town Manager for
Finance/Comptroller Rob Addelson and Budget Officer Jennifer Hewitt.
Carl F. Valente, Town Manager
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
3
`DUS Mop�J
1775 ��
Town of Lexington
>
w Town Manager's Office
ae c
APRILI9'
{FXI Nft��
Carl F. Valente, Town Manager Tel: (781) 698-4545
Linda Crew Vine, Deputy Town Manager Fax: (781) 861-2921
January 9, 2017
The Honorable Board of Selectmen,Appropriation Committee and Capital
Expenditures Committee:
I am hereby submitting the FY2018 Town Manager's Preliminary Budget and Financing
Plan.
Preliminary Budget-In Summary
This budget, as submitted, is balanced given the revenue assumptions presented in
Section II of this document and presented at Financial Summit II and subsequently
updated.
Key Recommendations
In light of the goals and priorities of the Board of Selectmen and the discussions at
Financial Summits I-III, this preliminary budget includes the following key
recommendations:
• Municipal and School Department Revenue Allocations —The Superintendent of
Schools and Town Manager's recommended budgets are $3,019,992 less than
the amounts allowable per the Revenue Allocation Formula presented at
Financial Summit III. It is recommended that these funds, net of other budget
adjustments, be redirected to the Capital Stabilization Fund to potentially offset
the costs of anticipated capital projects over the coming five years.
• Municipal Program Improvement Requests (PIR's) — $573,150 ($541,150
general fund only) of a total of $1,091,837 in municipal PIR's requested are
being recommended, which includes in part:
1. $302,000 to update the Comprehensive Plan, requested by the Planning
Board and supported by the Board of Selectmen;
2. A full-time position (Engineering), funded with savings in the contractual
services/expenses budget in FY2018;
3. $25,425 for additional hours for one part-time position (Town Clerk); and
4. $50,000 for phase one of a multi-year assessment of Town trees in the
right-of-way, given the recent experience of having apparently healthy
trees fall into the public way.
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
Given the operating budget challenges the Town may face over the coming three
years due to increasing school enrollments, the Town Manager and
Superintendent of Schools have made a concerted effort to limit new programs
and staff that may not be sustainable in future years.
• Capital Budget—It is recommended that certain projects proposed for FY2018, if
recommended by the Board of Selectmen and approved by Town Meeting, be
held in abeyance until the outcome of the anticipated Fall 2017 debt exclusion
vote(s) is known. The reason for this recommendation is that should any project
anticipated for the debt exclusion vote not be approved, the General Fund/tax
levy will have to absorb the debt service related to the expended
design/engineering for these projects. This additional within-levy debt service
may impact the Town's ability to manage overall within-levy debt service,
particularly if the projects still go forward because of their urgency.
• Capital Stabilization Fund — Given the capital projects anticipated over the next
five years, to be funded both within and outside of the property tax levy limit,
every effort has been made to continue to appropriate funds to the Capital
Stabilization Fund. $7,726,101 is recommended to be added to this fund.
• Contingency Budget Amount — In planning the proposed operating and capital
budget, there are unknowns in revenue projections (e.g., State Aid), proposed
operating budgets (e.g., employee benefits/health insurance), certain capital
project estimates, potential loss of federal and State education grants, as well as
potentially competing funding priorities of the Board of Selectmen, School
Committee and the financial committees. This preliminary budget provides for
$618,148 in unallocated funds that can be directed towards any of these purposes
during the review and vetting process.
• Future Capital Projects —This Preliminary Budget includes design funding for:
1. Hastings School project(continuing design);
2. Lexington Children's Place; and
3. The Fire Station project.
We anticipate that the appropriation for construction costs for these projects will
come before a Special Town Meeting in the Fall of 2017. Section XI-Table V,
therefore, includes an estimate of the related debt service for each of these
projects.
Budget Highlights
This document includes General Fund operating budgets, the Capital budget, Enterprise
Fund budgets and proposed Community Preservation Act funded projects.
A comparison of the FY2017 appropriated budget to the FY2018 recommended General
Fund budget is shown below:
2
FY2018
FY2017 Recommended
Appropriated Budget $Change % Change
Lexington Public Schools $ 97,293,299 $ 101,850,333 $ 4,557,034 4.68%
Minuteman High School $ 1,377,449 $ 1,510,239 $ 132,790 9.64%
Shared Expenses $ 51,710,920 $ 54,040,896 $ 2,329,976 4.51%
Municipal Departments $ 34,602,493 $ 35,448,750 $ 846,257 2.45%
Cash Capital-Tax Levy and Free Cash $ 5,619,429 $ 6,247,099 $ 627,670 11.17%
Other $ 8,826,530 $ 10,966,122 $ 2,139,592 24.24%
Total-General Fund Only $ 199,430,120 $ 210,063,438 $ 10,633,318 5.3%
LPS Recommended Budget for FY18Includes benefits for newproposed positions Mich,If approved,become a Shared Expense
Budget Schedule
This is a comprehensive budget, including both the Town Manager's recommendations
and the Superintendent of School's proposed budget. In keeping with the schedule
established by the Board of Selectmen, the key FY2018 budget dates are:
• January 12, 2017—Summit IV to review this Preliminary budget;
• February 9, 2017—Summit V, if needed, to discuss outstanding FY2018
operating and capital budget issues;
• February 13, 2017—Board of Selectmen vote final recommended budget;
• February 24, 2017—The recommended budget will be forwarded,
electronically, to the Appropriation Committee, Capital Expenditures Committee
and Town Meeting. Printed copies to follow the week of February 27 h.
• March 27, 2017—Earliest date Town Meeting may consider financial articles.
Preliminary Budget and Financing Plan
To facilitate your review of this document, some of the salient aspects of this budget are
highlighted below:
1. FY2018 Projected Revenues
• Revenue Projections (Section H) — General Fund operating revenues are
projected to increase by $10,161,087 or 5.1 percent over FY2017 projected
revenues.
Lexington's budgeted and actual revenue growth for prior years are shown
below:
Budgeted J Actual
FY2017 2.8% N/A�
FY2016 4.2% 6.2%
5 3.6% 2.7%
FY201 �
4 6.9% J 9.0%
3 4.7% 5.1%
FY201 �
2 4.0% 4.6%
FY2011 3.9% 5.3%
FY2010 3.4% 4.6%�
FY2009 5.8% 4.7%
3
• Revenue Allocation Formula —Each year, the Town Manager recommends the
allocation of projected revenues that can be applied to fund the operating budget
in the next fiscal year. This formula was developed in 2006 by the Town
Manager, Assistant Town Manager for Finance and Superintendent of Schools
and was re-affirmed by the Selectmen, financial committees and School
Committee at Financial Summit III(December 1, 2016).
The amounts shown in this Preliminary Budget and Financing Plan represent the
Town Manager's and Superintendent of School's recommended FY2018 budget,
inclusive of benefits for new employees. The Superintendent's budget is
pending review and adoption by the School Committee. All budgets are pending
review by the Board of Selectmen. The proposed municipal and school budgets
compare to the revenue allocation as follows:
Schools Municipal Total
FY2018 Revenue Allocation $ 103,725,812 $ 36,935,264 $ 140,661,076
FY2018 Recommended Budget $ 101,850,333 $ 35,790,750 $ 137,641,083
Difference $ 1,876,479 $ 1,144,613 $ 3,019,992
It is recommended that these two amounts, together with other budget
adjustments for a net amount of $2,726,101, be added to the previously planned
$5,000,000 appropriation to the Capital Stabilization Fund, for a total
recommended appropriation of $7,726,101 into this Fund. This amount, in
addition to the $23,066,687 already in this Fund, can be used to partially mitigate
the debt service impacts for capital projects proposed in this and future years'
capital plans.
• Potential New Revenue Sources for Future Consideration—The Town
Manager is proposing the evaluation of three new revenue sources,pending
approval by the Board of Selectmen:
➢ Stormwater Management Fee. With the federal mandates under the
National Pollution Discharge Elimination System (NPDES), the Town is
now expending nearly $1,000,000 annually as part of the capital budget
to comply with its NPDES permit and the Town's stormwater
regulations, in addition to approximately 1.7 FTE of Engineering staff
time. Lexington's NPDES permit was renewed in April 2016 with an
effective date of July 1, 2017. Consequently, these capital and operating
budget impacts will continue and possibly increase. In response to this
mandated program, a number of municipalities nationwide including
some in Massachusetts have instituted a Stormwater Management Fee to
offset capital costs of managing stormwater emanating from private
properties. Later this spring, staff will be presenting financing/fee
options for consideration by the Board of Selectmen regarding this
federal mandate.
➢ Cemetery Burial Fees — Because of the demands on the FY2018 tax
levy/free cash, it is recommended that design funds for the replacement
4
or rehabilitation of the DPW cemetery building at Westview Cemetery be
funded from the Cemetery Sale of Lots and Graves-Special Revenue
Fund. Further, should the Cemetery building design funding be
recommended by the Board of Selectmen and approved by Town
Meeting, it is recommended that Cemetery fees be adjusted to cover the
debt service cost of this project. The Board of Selectmen has received a
staff presentation on this proposed funding source and was generally in
support of it.
➢ Sale of Compost and Yard Waste Fees —The DPW is anticipating certain
upgrades at the Hartwell Avenue Compost Facility including a new office
facility-trailer($200,000), a materials screener ($525,000) and potentially
additional staffing. This operation is currently self-supporting through
the fees charged to landscapers for disposal of yard waste and sale of
compost. One source of fees from the Town of Arlington may be ending,
however, due to the reduction of space resulting from the new solar
installation. Yard waste and compost fees have not been adjusted since
2005. Given the anticipated increase in capital and operating costs, I
have asked staff to begin to review the fee structure for this program and
bring recommendations to the Board of Selectmen in the Fall of 2017.
➢ Hartwell Avenue Solar — While not a new revenue source in the context
of the items above, the solar facility at the Hartwell Avenue Compost
facility should be completed in the Spring of 2017. As a result of the
power sold back to Eversource, the Public Facilities operating budget has
been reduced by $190,000 to reflect the anticipated utility savings that
will be realized.
2. Departmental Budget Summary
• Section III of this document reflects the School Department operating budget
proposed by the Superintendent of Schools and summarized in the table shown
below:
FY2018
FY2017 Superintendent's
Lexington Schools Appropriation Recommended Budget $Change %Change 2
Compensation/Expenses $ 97,293,299 $ 101,850,333 $ 4,557,034 4.7%
1 Includes$195,151 in employee benefit costs for proposed newpositions which,if approved,will be transferred to the Employee
Benefits budget.
2 The percentincrease from FY2017,excluding the$195,151 in benefitcosts,is 4.5 percent.
The Superintendent's proposed budget,presented to the School Committee on
January 3, 2017, can be found on the School Department Website at
http://lps.lexingtonma.or.,g��/Page/9714
• Section IV of this document includes all Shared Expenses. Overall, Shared
Expenses are increasing by $2,329,976 or 4.5 percent.
5
A summary table of Shared Expenses is shown below:
FY2018
FY2017 Recommended
Shared Expenses Appropriation Budget $Change % Change
Contributory Retirement $ 5,505,537 $ 5,755,537 $ 250,000 4.5%
Non-Contributor Retirement $ 13,837 $ 14,620 $ 783 5.7%
Employee Benefits $ 26,240,825 $ 27,584,577 $ 1,343,751 5.1%
Unem to ment $ 200,000 $ 200,000 $ 0.0%
Workers Compensation $ 747,665 $ 800,760 $ 53,095 7.1%
Property&Liability Insurance $ 676,612 $ 713,893 $ 37,281 5.5%
Uninsured Losses $ 225,000 $ 250,000 $ 25,000 11.1%
Debt Service' $ 7,199,028 $ 7,418,523 $ 219,495 3.0%
Reserve Fund $ 900,000 $ 900,000 $ 0.0%
Facilities Department $ 10,002,416 $ 10,402,987 $ 400,571 4.0%
Total $ 51,710,920 $ 54,040,896 $ 2,329,976 4.5%
This is gross within-levy debt service,excluding any use of the Capital Projects Stabilization Fund.
• Sections V to X of this document include the recommended budgets for each
municipal department. Municipal department managers initially submit level-
service budget requests. A level-service budget is defined as the funds necessary
to replicate the current level of services provided and to meet all legal
requirements, including collective bargaining requirements and State or federal
mandates. Any increases proposed beyond level-service are shown in each
departmental budget as Program Improvement Requests (PIR) submitted by the
department manager for evaluation by the Town Manager. A table of all
Program Improvements Requests can be found in the Appendix, located in
Section XII of this document.
Key PIRs recommended by the Town Manager in the FY2018 municipal
department budgets include:
1. Add seven additional hours for a part-time staff person in the Town
Clerk's Office. This recommendation is largely the result of additional
requirements placed on the Town by the State Legislature in the recently
enacted Public Records Act.
2. A conversion of $60,000 for DPW professional services (consultant
services) to a new staff engineer position (personal services). While this
change will be budget neutral in FY2018, as the position will not be hired
until mid-year, it will add $36,000 in salary and benefits in FY2019 when
the position will be funded for the entire year. This recommendation is
the result of the increasing workload for stormwater management, noted
previously above, and the increasing list of capital projects for pedestrian,
bicycle and vehicle safety requiring DPW engineering services.
6
The following table provides a summary of the FY2017 to FY2018 changes in
municipal department budget requests, as recommended by the Town Manager:
FY2017 FY2018
Restated Recommended
Municipal Budgets Budget Budget $ Change % Chan e
Public Works $ 9,046,492 $ 9,468,210 $ 421,718 4.7%
Police $ 6,792,196 $ 6,810,891 $ 18,695 0.3%
Fire $ 6,418,115 $ 6,421,971 $ 3,856 0.1%
Library $ 2,468,599 $ 2,534,144 $ 65,545 2.7%
Human Services $ 1,21 761 $ 1,294,913 $ 80,151 6.6%
Land Use Departments $ 2,266,153 $ 2,312,212 $ 46,059 2.0%
Selectmen $ 673,249 $ 648,580 $ 24,669 -3.7%
Town Manager $ 824,009 $ 790,043 $ 33,966 -4.1%
Salary Adjustment Account $ 576,388 $ 785,903 $ 209,515 36.3%
Town Committees $ 81,500 $ 57,880 $ 23,620 -29.0%
Finance $ 1,90 337 $ 1,880,025 $ (28,312) -1.5%
Town Clerk $ 495,689 $ 478,086 $ (17,603) -3.6%
Information Services $ 1,837,004 $ 1,965,892 $ 128,888 7.0%
Total $ 34,602,493 $ 35,448,750 $ 846,257 2.4%
3. Reserves/Trusts — The Town maintains a variety of reserve funds. Those reserve
funds that are for unforeseen purposes (General Stabilization Fund, SPED
Stabilization Fund, Operating Budget Reserve Fund) are generally adequate at the
current levels.
The proposed budget also includes recommendations to increase certain
reserves/trusts that are for targeted purposes, as shown in the tables below:
OPEB Trust Fund — The purpose of this Trust fund is to continue to fund the
Town's Retiree Health Insurance Liability. The present value (Town's liability) of
these future benefits is approximately $195,000,000.
Recent appropriations into the OPEB Trust Fund
FY2013 FY2014 FY2015 FY2016 FY2017 FY2018
Trust Fund Appropriated Appropriated Appropriated Appropriated Appropriated Recommended
Other Post Employment Benefits Trust Fund $ 500,000 $ 750,000 $ 1,119,000 $ 1,200,000 1$ 1,512,318 $ 1,829,721
The current balance in the OFEB Trust Fund is$9,035,314 as of 121312016
Capital Projects Stabilization Fund — The Town is planning for a number of
significant capital projects over the next five years including: a new Hastings
Elementary School, a new facility for the Lexington Children's Place, a renovated or
new fire station, a renovated or new police station, the Center Streetscape
improvements, the Hartwell Avenue infrastructure improvements, and a new or
expanded Visitor's Center.
7
It is recommended, and shown in the following table, that the Town appropriate to
the Capital Stabilization Fund an additional $7,726,101 to be used to partially
mitigate the taxpayer impact for the debt service for these future projects. The
sources of this proposed amount include:
• $5,000,000 of Free Cash, proposed for this Stabilization Fund at Summit
II and Summit III; and
• $2,726,101 in tax levy funds resulting from the Town Manager and
Superintendent of Schools proposed FY2018 operating budgets being
less than amounts proposed under the Revenue Allocation model.
Capital Stabilization Fund
Proposed Appropriation Into and Uses Of
FY2018
FY2014 FY2015 FY2016 FY2017 Proposed
Capital Stabilization Fund Appropriated Appropriated Appropriated Recommended Allocation
Appropriation Into Stabilization Fund $ 3,983,240 $ 5,910,726 $ 9,447,832 $ 6,991,205 $ 7,726,101
Prior Year Balance $ 1,601,836 $ 3,990,704 $ 8,048,466 $ 16,725,947 $ 23,066,687
Investment Income $ 5,628 $ 16,036 $ 65,216 $ 59,535
Subtotal-Available for Appropriation $ 5,590,7041$ 9,917,466 $ 17,561,514 $ 23,776,687 $ 30,792,788
Appropriation From Stabilization Fund
Excluded Debt Service Tax Relief $ 1,600,000 $ 950,000 $ 215,000 $ - $ 3,100,000
Within Levy Debt Service $ - $ 919,000 $ 620,567 $ 710,000 $ 595,000
Subtotal $ 1,600,000 $ 1,869,000 $ 835,567 $ 710,000 $ 3,695,000
Projected Balance of Fund $ 3,990,704 $ 8,048,466 $ 16,725,947 $ 23,066,687 $ 27,097,788
4. Capital Budget (Section XI) — Consistent with the 2009 recommendations of the
Selectmen's Fiscal Task Force, the proposed capital budget continues to make
important progress in addressing the Town's list of planned capital projects. We are
making two general recommendations, however, regarding the proposed capital budget:
• That certain school and municipal capital projects recommended for funding in
FY2018 be held in abeyance until the results of the anticipated Fall 2017 debt
exclusion vote is known. The reason for this recommendation is that should any
projects included in the debt exclusion vote not be approved by the voters, the
tax levy with the Proposition 2 1/2 limit will then be required to finance the debt
service related to the expended design/engineering costs of these projects. This
additional within-levy debt service may impact the Town's ability to manage
overall within-levy debt service. Those projects recommended to be held in
abeyance are noted in Section XI-Capital Budget on page XI-3.
• Certain planned capital projects are being deferred to future years' to preserve
flexibility for future year's budgets. Deferred capital projects can be seen in
Section XI-Capital, Table VIII.
The capital budget recommendations include nearly $107 million for a variety of
capital projects for FY2018, including approximately $79 million for likely excluded
debt projects.
8
Capital Requests Summary
Free Cash/Tax Other Financing
Levy Sources 1 Debts Total
General Fund 6,152,640 13,518,647 19,671,287
Proposed Excluded Debt Projects - 79,050,000 79,050,000
Chapter 90/Other Funding 1,140,475 $ - $ 1,140,475
Water Enterprise $ $ 1,095,000 $ - $ 1,095,000
Sewer Enterprise $ 1,290,000 530,000 1,820,000
Recreation Enterprise $ 55,000 55,000
Compost Revolving Fund Is 725,000 725,000
Community Preservation Act Z Is 3 166 142 3 166 142
$106,722,904
9 Chapter 90/Other Funding includes$971,016 in Chapter 90 Aid for street improvements,$35,000 from the Sale of Cemetery Lots Special
Revenue Fund for the Westview Cemetery Building Assessment,$75,000 from the School's Food Service Revolving Fund for food service
equipment,and$59,459 from unused bond proceeds from prior authorizations of capital projects to fund a portion of the Facilities Department
townwide roofing program capital request.
2 Includes both Town and non-Town CPA funded projects.
3 General Fund debt of$13,468,647(from Table I-FY18 Recommended Projects-General Fund Debt)is net of$1,775,250 for those projects
that are potential candidates for debt exclusions as this amount is also included in the$79,050,000 of Proposed Excluded Debt Projects
which is taken from Table V-FY2018 Recommended Projects-Funding Through Proposition 2 1/2 Debt Exclusion.
5. Policy Issues: Policy issues to be reaffirmed or addressed by the Board of
Selectmen in finalizing this preliminary budget include:
• Appropriate into the Capital Stabilization Fund — Whether to support the
appropriation of $7,726,101 into this Stabilization Fund to be used to offset the
debt service for planned capital projects funded both within the tax levy and
excluded from the limits of Proposition 2 t/z.
• Appropriate from the Capital Stabilization Fund for Within-Levy Debt
Service — Whether to continue to use funds from this Stabilization Fund to
mitigate within-levy debt service. For FY2018, $595,000 is recommended for
this purpose. In FY2017, $710,000 was used for this purpose.
• Appropriate from the Capital Stabilization Fund for Excluded Debt Service
Whether to appropriate $3,100,000 from this Stabilization Fund to mitigate
excluded debt service. This recommendation is consistent with previous
discussions at Financial Summits and, if adopted, will limit the total residential
property tax increase in FY2018 to 2.9 percent for the home of median value.
• Appropriate to the Other Post-Employment Benefits (OPEB) — Whether to
support the appropriation of $1,829,721 to the OPEB Trust Fund. This amount
is comprised of$1,079,721 from free cash and $750,000 made available from the
Health Insurance Claims Trust Fund as a result of the Town joining the fully
insured Group Insurance Commission program. In addition, it is proposed that
$4,085 and $9,089 be transferred to the OPEB Trust Fund from the Wastewater
and Water Enterprise funds, respectively, to fund a portion of the Normal Cost
attributable to these Funds.
• Unallocated Revenues for Contingencies —This recommended budget includes
approximately $618,148 in revenues set aside for contingencies, primarily for
three potential purposes:
1. State Aid less than projected;
9
2. GIC health insurance premiums greater than estimated; and
3. Possible reductions in State/federal grants.
State aid is currently estimated to increase by $235,000 or 1.8% in FY2018. The
Governor's proposed FY2018 budget will be presented on January 25, 2017,
providing a first indication of State Aid for FY2018. The Legislature will likely
approve the FY2018 State budget, however, after the conclusion of Town
Meeting. The Town's health insurance rates, as established by the Group
Insurance Commission (GIC), will not be known until early March. This
$618,148 in unallocated revenues, therefore, would be available to offset lower
than estimated State Aid or greater than estimated health insurance rates.
Concluding Thoughts
A Sustainable and Transparent Budget Reflecting Board of Selectmen Goals and
Priorities
Retiring ICMA Executive Director Bob O'Neill recently provided his perspective on the
importance and challenges of local governments today. Bob explained that, "...there
has never been a more important time for the `symphonic skills'where the whole
becomes greater than the sum of the parts. In today's world, these skills are worth their
weight in gold. They are important for the profession and important for our
communities. "
In presenting this FY2018 Preliminary Budget, the Senior Management Team and I are
committed to working with the Board of Selectmen and financial committees in striking
a balance in the allocation of projected revenues for Town services, educational
programs and capital improvements in a manner that will be sustainable for the
community, as has been articulated through the leadership actions, behaviors and visions
of the Selectmen and various policy and advisory committees.
The Senior Management Team also want to recognize the extraordinary contributions of
`retiring' Selectman Norman Cohen. Selectman Cohen's knowledge of municipal
finance, drafting of the Town Meeting Warrant and Motions, and support of the Town
staff will be missed greatly. Other than the members of the Board and Town staff, few
residents in Town will ever realize or appreciate the dedication Selectman Cohen has for
Lexington and his tireless efforts in this regard.
The budget decisions you will have to make are not easy ones,particularly in light of the
many important capital projects facing the Town in the coming years. The previous
policy decisions by the Board of Selectmen to establish reserve funds have placed the
Town in a sound financial condition for FY2018. We must continue to be vigilant in our
financial planning, however, as our school population continues to increase,placing new
demands on operating and capital budgets.
The Operating and Capital budgets are about priorities. These budgets should be
strategic in explaining what we do, why we do it, when we do it, and how we propose to
invest the resources of our taxpayers to achieve the results our community desires.
10
While focusing on long-term priorities sometimes takes a back seat to the immediate
demands placed on Town officials, it is important to strike a balance among these
competing demands. We hope this document is helpful in this regard.
In preparing this Preliminary Budget, Town and School department staff strived to
create a document that presents the budget in a manner that meets the requirements and
expectations of our boards, committees, Town Meeting members and residents. The best
way for the Selectmen, our financial committees, Town Meeting members and residents
to explore Town operations in depth and with a critical eye is for us to be as transparent
as we can in everything we do. This FY2018 Preliminary Budget proposes close to
$207,000,000 in General Fund spending, $23,000,000 in Enterprise Fund spending,
$3,600,000 in Revolving Fund spending and $107,000,000 in capital projects. We hope
this document is comprehensive enough so that the readers understand where Town
revenue comes from and what it is spent on, yet succinct enough that the details are not
overwhelming. Each year I challenge myself and the staff to improve this budget
document, but know we can always do better and welcome comments to do so.
As I submit my 12'h operating and capital budget to the Board of Selectmen I continue to
witness and appreciate the Board of Selectmen's commitment to our residents through
transparency and integrity in policy setting and management of Town affairs. This
commitment is also seen by the dedication and actions of our hundreds of volunteers,
committee members and Town Meeting Members whose primary desire is to preserve
Lexington as a quality community.
The Board of Selectmen can be proud of the standard it has set that we are one
Community, not a series of unrelated entities and constituent groups. As Bob O'Neill
commented, the Lexington Board of Selectmen have distinguished themselves for their
`symphonic skills' in leading this community. The operating and capital budget the
Board recommends to Town Meeting is the single most important policy document
considered each year. It reflects many competing interests, but in the end has been and
should continue to be a reflection on what is best for the Town as a whole. I look
forward to working with the Selectmen to address the Town's challenges in the coming
years, as the united community we are.
Very truly yours,
Town Manager
ll
C)
rl
fu
ol
fu
O N I-
j 7 j L L L L
U- W U-
M° N
7 �
m �
N N
C
1p E of
N C O
(6 i O U O O N — N
N OO C N O
0-
0
N N
O U O N
10 W O U) O N
i a)
..- N
O)
N
m Cc: Q
O �
N
(6 O 0-0 m
> O N N
✓ ,� � E C E O U m � m
W^'iIC' p U o E U !_
III O U O mn O n O O N
N N U U — N —O W N
G E O)o L O rn U 1=
E (6 6 N 3:
M 7
•.�. LL (n m m LLLL H m IO H
II
Ir
-25 N
(O N N � �
SIC' N E E
Q (6 (6 (6
UUI O > a) C C C
U O N
U rn
iN z O m
i
CO
w
0 C
i N m N E
i
a o n 6
' ) E a�i a
^SIC a o E °� oo,
(7 0 .6 rn E
0-0 0 w E m c
co 0 N U I.L
R
m E m
O m
06 N co
C ~ U1
N WW N N .Q o o � o.3 o N °°
Qo > U �o Qrn (U C) o m'
C O o 0 o N .�o Q m >- fu
I- d Y N Q � O
a N 3 � = 3 00 00
N — N .O >N O N N
>
N N > >
of O
O m E
N dm N wrn
C%l 00 0 - " E m �O E d E N .� o f m E E E c
O E O U 0 U) C1 voi o O o N 3 E R o
N w33 � m OQ Qom' OUGHZUH O � UU � UUU
6}L F rn G o
This Page Left Blank Intentionally
MORNiN
APRIL IQTH
4t ING10
Section I Budget Overview Town of Lexington, Massachusetts
Summary of Revenues and Expenditures
The summary below shows revenues & expenditures for the Town of Lexington for FY2015-
2018. It reflects actual results of FY2015 and FY2016, FY2017 estimated revenues and
budgeted expenditures submitted to the Department of Revenue for the certification of the
FY2017 tax rate, and the budget recommendations of the Town Manager and School
Superintendent for FY2018 budget and projected revenues to support those
recommendations.
Revenue Summary FY2015 Actual FY2016 Actual FY2017 Recap FY2018 Projected
Tax Levy $ 148,212,539 $ 154,750,150 $ 161,865,816 $ 168,509,344
State Aid $ 11,193,462 $ 11,568,637 $ 13,317,118 $ 13,552,552
Local Receipts $ 15,325,125 $ 15,776,739 $ 11,567,308 $ 12,164,750
Local Receipts not shown on Recap $ - $ - $ 472,232 $ -
Available Funds $ 11,012,293 $ 15,654,839 $ 11,995,171 $ 15,550,728
Other Available Fund: Use of $ 919,000 $ 620,567 $ 710,000 $ 595,000
Capital Stabilization Fund
Revenue Offsets $ (2,492,221) $ (2,905,154) $ (1,654,429) $ (1,983,047)
Enterprise Funds (Indirect) $ 1,487,905 $ 1,617,576 $ 1,629,135 $ 1,674,112
Total General Fund $185,658,103 $197,083,353 $199,902,352 $210,063,439
General Fund Expenditure Summary
Education
Lexington Public Schools $ 85,272,802 $ 89,282,114 $ 97,293,299 $ 101,850,333
Minuteman Regional School $ 1,244,384 $ 1,172,736 $ 1,377,449 $ 1,510,239
Subtotal Education $ 86,517,186 $ 90,454,850 $ 98,670,748 $ 103,360,572
Municipal Departments $ 32,227,123 $ 33,006,858 $ 34,602,493 $ 35,448,750
Shared Expenses
Benefits &Insurance $ 27,625,569 $ 29,288,488 $ 33,609,476 $ 35,319,387
Debt (within-levy) $ 6,524,620 $ 6,740,537 $ 7,199,028 $ 7,418,523
Reserve Fund $ - $ - $ 900,000 $ 900,000
Facilities $ 9,894,474 $ 9,820,826 $ 10,002,416 $ 10,402,987
Subtotal Shared Expenses $ 44,044,663 $ 45,849,851 $ 51,710,920 $ 54,040,896
Capital
Cash Capital (designated) $ 5,958,118 $ 4,642,987 $ 5,619,429 $ 6,247,099
Subtotal Capital $ 5,958,118 $ 4,642,987 $ 5,619,429 $ 6,247,099
Other
Other (allocated) $ 7,049,726 $ 10,904,668 $ 8,826,530 $ 10,347,974
Other (unallocated) $ - $ - $ - $ 618,148
Subtotal Other $ 7,049,726 $ 10,904,668 $ 8,826,530 $ 10,966,122
Total General Fund $175,796,815 $184,859,215 $199,430,120 $210,063,438
Sur lus/ Deficit 9,861,288 12,224,139 472,232 0
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
I-1
o 0 0° o 0 0 ' o 0 0 0° o 0 0 0\° o °o° o o °o° o 0 0° o 0 0° °o° o 0 0° 1,0
'1J 00 V O V (O M O p O I- fO 00 (O a0 O co (O 00 fO ,4
p 00 M O P O O N U7 (O V N N (A p 00 (O (O O
V O V O V U') U') I- LO Uj V O (D M T N (O O M p O N p O (O N ('V
y U �
V O O M LO O lf') () LO CD N (O 00 (A V U) V p (O O LID
M O N O 00 LO () 00 O V 00 U7 m I- I.- r V LO lf') O) O (O LO LID (D r- C
O I� 00 O II- I� O N O W O (, 'l V a Il O h V (O O I- 00 In N N O (6
I- N a) O M M I- U') O) V M p O T r- M O O W lf') M N 00 I- to In
U7 M 00 LO V U7 M N O 00 O O N 00 (1) N N N M N (O
\ V LL a LQ (O N M N U') N V M M
O m V N
Q s
t V 6p,6p, 41) 6p,6p,6p,6p,6p,6p,6p, IZS (»(»(»6S (»(» 41) (»(» 41) (»(»bs 6p,6p,bs 41) (»(» 0)
IZ
1 M O N 1- O 1- O O M O I, I- U7 M O I- co r- V M 00 (O
M M h M N I- O 00 O W (A LO r- N O 00 T O O (O N W (O 1� f0 M O
qj M N LID LO (O U7 O I- 00 O M M N 00 LOO O 00 00 V N M U7 co- O O OA 00 M 00
V O O_ O L 1 V O O M_ O 0; 0) N (O a0 O N O O I� 00 00 N p M 00 N 00 U7 4
0o LO (O U7 — 00 O O U7 V U') 00 le U') CO M I- (O U7 N co 0) M co
r o0 lf') M r- Lr N co I� N M (O O r- R O V O O V 't cl 00 W o0 V) r) N O V O
O LL O EE co O O U7 N (y LO O V U7 a) U7 (O V) (O M N N
N
0 LL 0
LL 69T 69T v) ff)69T 69T 69T 69T ff)ff) F9 V)69T 69T E9 (f)69T v) ff)ff) v) 69T ff)E9 (f)69T E9 v) 69T 61 An
T 00 in O W) rn m
00 N rn I- m (C o m
N ' N N LO r- N C14 LO W)LLB N 0
LL
Q (»(» cn (»(»(»(»(»(»(» 6S (»(»(»6S (»(» V� (»(» AF� (»(»f,91 (»(»f,91 AF� (»(» 4F�
M O N
M O M O N mOLO ( I- U') M O r N V W) Vrl- ce) () (O ce) W)N N lf I� N O 00 W (O 1z O O OO 7 (O00 M ( O O 00 N
rN ) O � ) m00 l) 00
O O_ O V) V 0 0 0 M O r) () N (() a0 O N (O 00 I- W) 00 N p M 00 N N U') 00
O U7 (O LO (O O O LOW V LO ; O O O V 1* M I- � (O LO N M O M N
0 N a oc lf') M r- Lr N 00 N N (O O r- R () V O cl (M M cl 00 W 00 LO rl' N O V O
N O co O V) N U) LO - N: O M LO (1) LO p LO p M N N
LL aI
69 69 ER 69 6p,6p,6p,6p,Ef)Ef) E9 (f)ER 6f E9 6f 6f Vi 6f ER ER ER ER E9 V)ER E9 ER ER ER ER
(A (A 00 I- r- U7 O LO�N O p (O 00 V W O (O O V 00 N M M p U') O p N 1- (1)() V 1* M M N O (O O I,. M (O N N O N M U7 T N r- CA (O LO � r N (1)N N V h U7 00 0o O (O (O O r) M O (O p O V a O V � oo M — oo N M O lf') O
T— -W M I� O U7 M O O r- (O U7 m V () LO m O N O M M co 00 M N Lo N W O O 00 00 fV
O O I- h O V O V I- N p O M U7 OA O O (O 00 (O O (O
U N N N M (O Lr N N I� (O N p cr O N O O h O O O O 00 t\ oo V) rl N O t v ~
N O 00 LO N M LO - O M LO (1) LO (O LO (O M N N
LL
69 69 ER Ef)6p/69 69 6f 6f 6f E9 69 ER ER E9 V)6p, v) ER ER ER 60/69 E9 69 69 E9 0) 6f 6f 0)
V (O O 00 (O O — () � V W N M N I, (O O M M V r- (O N OD 00 LO (2 00
(D M W) M M 00 (O 00 O 00 00 V U.) V M N O I- 00 N (O W N 00 T
I� 00 (fl oo Cr U7 U7 V V R 00 lf') p o0 00 00 00 CO V N p V LO GA Co oo M
N N 1* LO M I- O O (O M a0 O O Cl O a) LO I- M V (O O M LO 00 T 00 LO O
M O 00 In 00 I- lf') (A V N W (O N V rl' N O O O N O O 00 00 O 00 a)
W N ++ N (O V (O N (A (O I, 00 00 0o I� (O N I- p I- V N N O M M _ru
O O LO N p Lo p O O M V 00 (O tv Lf) p M N N d
LL 00 T N N
(f)6rT 0) Ef)6rT 60/60/6p/Ef)Ef) E9 (f)6p,6p,E9 (f) 0) Ef)ER 0) 69 69 E9 69 6f E9 v) V)V) 4-T =_
U
N V (O V I- O O 00 O OA N () () p V M I- 00 M V Il- V M I" () (O O
O Oo 00 lf') r O I\ O 00 p r N N r- (O I- Lo N V N p N U') 11 (O M O (Q
oo (M V O (M Ln L lf') p V O p V (O N M CO M O M I�N OW M U7 (M a O
(14 V I� M N N I-U) O (M r) V I- () (O O (`") O W) (O I'
V O M N 0) A (O I- (O O O Oo I� (O N ( ) (O co 00 (M (A N N M
N N V p V p (() I�
3 Q N ++ O N 00 (A oo O O (M M U7 M lf) LO � oo N
Al C� LO - co V (O O M LO T LO (O LO (O N - N
._ LL Q 00 00 N N �
V)V) ER ff)6rT 6rT 6rT 60/69 69 E9 69 69 6pT E9 (f) 0) ff)V) Ei) 6rT ff)69 V)V)69 Ei) V)V) 0) a
io
m U
U
M .a � � ST_
�
O vM �
_
ru
w y 10
` C1 a) o a)
co
UI U oal L. c (
o a) a) m D a)
a—
y i
a N m a) m wU E ) s Ofw ' om �co
-
a
\NY w a of co °
° CIL
a mru
o w ai� c
o ° � E m w w (i 0E E C ° Nv ='>nusm a) o � a Uo � wm o nt ° o U- o0 °a a x
o ow x a) w w
om � o 0 u a ) aSL
o E O+ Lo ooE0 ° � R) � . o -0 - H0 c o E
'' p1 J _ N U Z w D 0- N _ LL (M (M (M J J R .0 LoJ J
E oo E 0000000 § oo o E oo oo , oo E oo '
O N O w O O aO O O O a
p 2 V ° ° N ON N 4 4 4 4 2 In l) N N N N N N N N .2 N NN2 o _
ti
co co
C o 0 0 0 0 0 0 0 0 o p o 0 o p o 0 o p o o p o o p o o p o 0 0 0 0 0 1-0
O (O N M N N O (3) (p (O (3) LO t M (O M Op M 00 Op N M In V N T UO LO LO WO -4
tQ� M (O (O - LO O V (O O M (p (O M M (() 0 ()) 0 OA - V t M N (() N M p N ll� h O v N 0
V O co N - N V M 0 - (`0 nj (0 (O 00 - N M V (�j O N 1� M N N N
V = N
s
� U �
r�
M 00 V LO T O ' 00 W V O LO M O 60 O i�U7 (O�M M LO 00 N h (O h h =
N N (O M N (O N M 00 (O M O 't M O U') N V (O 00 OD M (O N h (O (O
M 00 V (O O r- (O U7 U7 U7 Ll� - O N (O O) (M M N M (O 00 Cl! Cl! 00 T N O n
Q N O O) (O (O M R' O) P") O f) N W N) LO O (O M ( ' (f) N: r- W' T T O (O (O (O
I� 00 M LL N. 0 N. .� N. .� N N N 00 cc�00 M CO 00
V LL N h
fR fR v> fR 6r) v> 6r 6r f r)6rT E9 69 6f 6f 6f 6f 6f fR fR bs V)fR bs V)fR E9 v> v> v>0) 0) 0)
1� (O I- M V OD N V OD O OD O OD lf) M (O O O O O lf) O U) (O O (O � lf) N 00 O N (O O 00
O I� M 0 000 00 0' lf) 00 0 rh M O lf) 00 O) (MN (M lf) 0' I- m O (O h a) LID 00 T O) N N (M U7 O (O � V U7 O) CA - U7 N a0 M (O O 00 N O W O OO 't h O 00 h N
r_ (M 00 (M N_ (f) O) O_ (M 00 (M (O (f) LO 00 V LO ty V LO O I- O OD I- 00 U) (O 00 O O 00 O
co V LO a) (O V N O) R 00 0 00 11- V (n O) 00 00 LO 0 lf') (O O 1* co I* I* O
r (n r- N 00 V M V (O LO N I- (n (M V 00 M rl' 00 �_CW (G 't M O � 00
O Q E N W o M v to N
L,L N M O (O M T
\� LL 0
(»(» O!k (»(» vk (»(»(»(»Fa va(»(»Fa va c»(»Fa va c»Fa va c»Fa va(»Fa vk vk vk vk vk vk
_ N N 1 O O T T O
co 00 'tN I� O O h 00 f0 00 (O
W (M N 00 a0 O O 00 ' ' f0 '
r O) m M O) m LO (n * w w
N V (O N O N O M
W N D N N N
U
Q V)ER VT ER ER VT 6rT 69 69 69 E9 V)69 69 E9 ER 60,60,E9 ER 60,E9 V)6- E9 V)6- s VT VT VT VT , VT
(O I- M_ N (O 00 V 00 0 00 O 00 LO (M (O O O O O LO 0 LO LO 0 lf) N h N h
Q O 0 O) O) 00 0 00 0 00 OD LO 00 O rl' M O lf') W O (M N (O LO I- m M (O h M f0 co
W T O W T M lf') O (O LO V Lo ()) M LO N a0 (M (O O O) N N 00 O a0 l0 N (O N N O
r N (M O) O) 00 LO O O_ (M 00' (M (O (f) Ld 00 '1 (f) ty V LO (' I- 0 00' � M CS N O (O N T
Q V LO T LO O) (O N O) R 00 0 00 1, V (n O) 00 OD V N (O 0 V (n 00 1* (O ; I* �
0 N a LO r- N W M N V (O LO N I- (n (M V 00 (`") rl' W (O N M O N f0
N N - OLL M O_ )O M T
6r)6rT VT 6r)6r) VT 6rT ER ER ER 6s V)6rT 6r)bs V)6rT 6rT 6S V)6f 6f 6f 6f 6f bs VT VT VT VT VT VT
N 0) O M M V LO O O OA V LO OD 1" O O O O N LO 1" N r- M V O rh (O M 00 O M
00 1- f0 V (O N N O O rh (14 00 00 m O O O Cl V O) M N (O 00 O O Cl h T N a) f0
N (3) h LO (O V (M O (n N O) O M M 0 V) 0 LO M O) M LO (O O) O h T
++ M O .4 O (O (O (O M O M M M O (O O' 00 V O O � a0 O (f) Ld (O O (O N O O_ N4 M
U N M (M 00 N M (O V O 1- [- U') [- O (`") (`") O O I- NM 0 (M M a) O 1-- 0 00 '
NLO (O N 00 V N V (O U7 N U7 R V V OA M R 00 O OO M (G (G h (G a
N O 00
M T O M 00
L
ER 60, VT 60,60, VT 60,60,Ef)6p,E9 V)6p,ER E9 6)6f 6f E9 6)6f E9 V)ER E9 V)ER E9 VT VT VT VT VT VT
In (7) * � U') N (`") V O) 0 (O O) V I: O N 00 V 't 00 U') M O) (O (n V � --t M 00 O 00 O
Cfl 't (O 00 O LO N (() V OD (() O W LO O) (O 0 V () LO (M W O O M O O O O (O
N O N W O (O I- � O) O 00 O L M (O 00 - (O (C I� M M O) N (O (O M O 00 00 00 00(D (O
N 'tM 00 (O O O N) (O O ' I- O) lD N' (O (O (M (O I- V � O V a)(O (O V 0) a) (O I* (O O
M Q 3 00 V N LO (O (M I- r- O (() 0 LO M 1- O) 00 N O) N 00 I- (n N O o 1* 0
W (V 4a V (O (O (`") a - N LO LO N V N (`") V (M rh (O O) (O (G O .4 00 O M _�
a )O M O )O M T a-
LL Q M T I* M (O
ER 60, VT 60,60, VT 60,60,60,60,E9 6p,6p,Ef)E9 6p,6p,ER E9 6)6f E9 6)6f E9 V)ER E9 VT VT VT VT VT VT O
U
O N h O) N (() V O O OA OD O OA O M O O N 0 M O O) N (0 O 1� h M f0 M M � C
_ O oc oc O) Oc (O r- M O 00 1l V V W I- 00 1� N O M I- U7 N M lf') N N 00 10 N a (6
O 00 00 lf') 00 � I� O) O (O M N d) M rl' V 00 d) N � O) (O � O W �M M T � � f0 � T =
V (M O_ M M 00 N d) V V O (O U') 1-0) (O — 00) M U) �_ V U) 00 O O 1-- 1-1- 00
5 Q (O I.- (() 00 d) MU) M (O 00 V 'h N M U N LO N N 00
Q (V ++ V (O O U7 (`") 00 V (O (O Lo M N V (O (`") rl' V M N (O O Cl! h
N (O N (O N N
.W � Q E M 00 M (O —
ER 6, VT 0 ER 60, VT 6rT 69)69)69T E9 V)69T 69)E9 V)69T 69T E9 V)69)E9 V)69T E9 V)6pT E9 VT VT VT VT VT VT 0)
O O (6 M N aru
U_ .�.. N O a) t O
0 N O � (n �) U
w� ++ a) a) i a) O N N a) J N a) co
W m aa)Cf) co aw o w -"� n N
L co > ; o '� m o n2 E v,
U a) a)
.a fQ V w x > E in E a w D E o L c w E ;n
N U 0 0 v a) O N O U m a) E
aw m ww O o n rnrn (�i � U n n N
0 n n J m m w (7 °n (� Q o N n�a�i L E 01
m C 2 ayi xx af6i °� °CL 22 E m mU w (Oi awU
V/ E a) a) > U J J C LU
C O a C C C U N a) Ol c Y Y C (6 N > E N C
D cn U) 0 3 3 m 3 m a w c O % v
�. x O O O J (7 E E � ro HH ~ � 3 C) U ULi UU �— Q(2 O N as v v >�
++ O O U U O O U U N C O p p �'O C O C C O O a) X O (L Q- a1 O- O O_
o D D m 0 t � v o a) a) mho N N mo mo m moo awo p 0 QO O
■O L (O 2 2 O U 0 a) a) a) O `� N N (6 N C U) O M C C R O O (n (O a) _
E 1- 00 w co co a) It aoaocn "0 LL2 00 iiii � � � � U) U) C = c ow ~
E E oo x E 00 O E 0000 0 000 0 000 0 00 0 00 0 00 ,0 (9 a Co
V0 4) N N O O N N M M N M O O O O O O fL6 a3 ,U rl
O O O N N N M M M O O LO L O p p 0 U
0 0 w � w ao ao ao aD .2 00 00 00 .2 00 00 00 .2 00 00 .2 00 00 .2 00 00 .2 w w w a) E O
W W O2 O O2 O O2 O O O O O O O O v c N
a a F a F a Co Co Co Co Co � 0 w cn
o 'I 0 0 0 0 0 0 0
C O V V h O O M i--I
00 O (O O lf') O N M O
V O O M O N O O N O N
T V N O OD O lf') (O O (`) N 00
O 00 O h V O LO O O O T O
M O (O O o0 00 O V O M (6
(O h 00 O N V N T M n
(O fO (O'.,ON '., M (G
N O
s
U cra e»63 v) 6s3 e» 63 va va va va 69 6 a V� v>
1 W M I- T OD O N 0 0 0 N 00
LO N T V O O O O O N C%l M
qj V I� O O O O....O O I�
V ' It
0) V N h 00 O O (O O O N O (O M
co O O t * O N N M V O N CO CO
C O L U7 N (O N N I� M o0 a O
(M N f0 I� O O
N � N
LL V
00 N N
N N
W T
N N N
LL
Q ER ER ER HT ER ER ER ER ER ER ER ER ER ER ER
W M I- M OD O N O O O O h
co N m V'.O � O O O O
W V I� O O O O O O O I� O
r N O V N h co O O O O''....O N O O fO
O O 0) V O N O M V O N O
0 N r U7 — U7 Cl (O N N O M o0 N
m N (O lf') '..00 C
LL N
LO O U7 m r U7 O O 00 O O
(O N M N O O O O M
N N M 00 O N_ O O M O
++ lD (O T m O O N (O O
O O co N LO O M V N M '
N N O (O '..00 m
LL
fR 6rT 69 VT 69 69 69 69 69 69 ffT VT ER
N O LO h (O N O O 1 0 00 O
Cfl 00 (0 V 00 M '., M O O O (O
O I- T 00 00 O O O (O N
O N O N (O I- O 0 0 1* m =
M O 0 to
++ 00 N (O N V N ON_'.N T 00 _ru
LJJ � C� N N O O d
LL Q r°
va va va v� 69 69 e» 69 69 69 69 O!k O!k _
u
M r 00 (O O O (O O O
r (,� N OO � =co Oo
V co V 00 O m O LO W) _ O (O
3 Q N ++ U7 - N a O N O h
Al >- V M N O 0 h O 016
■� LL Q N
'0
O C Lo m
\N O
O N Z E O, U
E N .�
Q W 0 L6 Oi
Q a�L N O U
V .�
N co � QQ � Q
m c? w w o >
mco
F�1 (n U xs m o co g rn
Cc, o m x m ° o a o U °
+, n o N H o o N > aNi v
■� L N asi w I Q ° o o o i Q t (i H
W 2' rn(n m 5 a (n - m Co
N :° : S w U o w w m o n m m v O
L a n m a a o w `m
a W m m o o 0 0 0 o a o v
U U m cn F O 5 co co o Q co (9 o O (7 LL
Section II: Revenues
This section includes detailed information about FY2018 Projected Revenues. It includes:
• General Fund Revenue Description II-2
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
II-1
Section II Revenues Town of[exington, Massachusetts
The summary below presents General Fund Operating Revenues, Total General Fund
Revenues and Net General Fund Revenues. General Fund Operating Revenues include all
revenues projected as available for use in FY2018 whose sources recur annually. Total
General Fund Revenues include annually recurring and non-recurring sources of revenue.
Net General Fund Revenues are Total General Fund Revenues less revenues recommended to
be set-aside to fund designated expenses. In FY2018, Total General Fund Revenues are
projected to increase by approximately $10.1 million, or 5.1%. Net General Fund Revenues,
those available to support school and municipal operating budgets, are projected to increase
by $10.3 million, or 5.6%.
FY2017-18 Change
General Fund Revenue Surrniary FY2015 Actual FY2016 Actual FY2017 Recap FY2018 Projected $
Property Tax Lev Table 1 $ 148,212f539 $ 154 750 150 $ 161 865 816 $ 168 509 344 $ 6 643 528 4.1%
State Aid Table 2 $ 11 193 462 $ 11 568 637 $ 13 317 118 $ 13 552 552 $ 235 434 1.8%
Local Receipts (Table 3) $ 15,325,125 $ 15,776,739 $ 11,567,308 $ 12,164,750 $ 597,442 5.2%
Local Receipts not shown on Recap $ - $ 472,232 $ (472,232) -
Total Local Receipts $ 15,325,125 $ 15,776,739 $ 12,039,540 $ 12,164,750 $ 125,210 1.0%
Available Funds Table 4 $ 11 012 293 $ 15 654 839 $ 11 995 171 $ 15 550 728 $ 3 555 557 29.6%
Other Available Funds -Use of $ 919,000 $ 620,567 $ 710,000 $ 595,000 $ (115,000) -16.2%
capital Stabilization Fund (Table 4a)
Revenue Offsets Table 5 $ 2 492 221 $ 2 905 154 $ 1 654 429 $ 1 983 047 $ 328 618 19.9%
Enterprise Receipts Table 6 $ 1 487 905 $ 1 617 576 $ 1 629 135 $ 1 674 112 $ 44 977 2.8%
Total General Fund Operating $ 185,658,103 $ 197,083,353 $ 199,902,352 $ 210,063,439 $ 10,161,087 5.1%
Revenues
Less-Revenues Set-Aside for $ 14,405,660 $ 16,348,222 $ 15,189,559 $ 15,082,120 $ (107,439) -0.7%
Designated Purposes
I let General Fund Revenues $ 171,252,443 $ 180,735,132 $ 184,712,793 $ 194,981,319 $ 10,268,526 5.6%
Detailed Description:
Property Tax Levy: The FY2018 property tax levy is projected to increase approximately $6.6
million, or 4.1%. The projected levy is a function of the FY2017 levy limit increased by 2.5% per
Proposition 2 1/2, plus an increment for new growth. FY2018 new growth will be a function of
construction activity for the period July 1, 2016 to June 30, 2017. FY2018 new growth is estimated at
$2,500,000 based on a review of historical data on new growth.
State Aid: The major categories of FY2018 state aid (Chapter 70 and Unrestricted General
Government Aid) are projected to increase 2.0% from their FY2017 level, with total state aid
projected to increase 1.8%. Final FY2018 state aid numbers are likely to be known in June 2016
when the Legislature adopts, and the Governor signs, the FY2018 State budget.
Local Receipts: FY2018 projections for each category of receipt are based on the history of actual
collections and projections of 3 and 5 year historical averages, unless otherwise specified in the
supplemental tables of this document. FY2018 local receipts are estimated to increase by
approximately $125,000 or 1% over FY2017 estimates. A contributor to this growth is an increase in
the estimate rental revenue to underwrite projected debt service to finance the replacement of the
roof at the Munroe Center for the Arts.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
II-2
Section II Revenues T~7 of Lexipgtop, Massachusetts
I FY17-18 Change
FY 2015 Actual I FY2016 Actual I FY2017 Recap W2 018 projecte
d
Table 1:Property Tax Levy
Tax Levy L$ 141,843,659 $ 148286,733 $ 154,781.,455 $ 161,960:336 $ 7,178,880 4.6%
Prop.2.5% $ 3,546,091 $ 3:709,681 $ 3,869,536 $ 4,049008 $ 179,472 4.6%
New Growth $ 2,896,9813 $ 2,772,633 $ 3,309,344 $ 2,500,000 $ (809,344) -24.5%
( ,19 ...
Override/Excess Levy Capacity $ (74,194) (18,897) $ (94.51
Subtotal $ 148,212,539 $ 154,750,150 $ 161,865,816 $ 168,509,344 $ 6,549,008 4.00/a
Table 2:State Aid
Chapter 70 $ 9,584,428 $ 9,968,536 $ 11,631,074 $ 11,863,695 $ 232,621 2.0%
Charter School Reimbursement $ 1,786 $ 893 $ 7,728 $ 1,790 $ (5,938) -76.8%
Unrestricted General Government Aid $ 1,363,715 $ 1,412,809 $ 1,473,560 $ 1,503,031 $ 29,471 2.0%
Veterans'Benefits&Exemptions $ 169,557 $ 139,502 $ 158,221 $ 137,500 $ (20,721) -13.1%
Offsets(School Lunch&Library) $ 73,976 $ 46,897 $ 46,535 $ 46,535 $ - 0.0%
Subtotal $ 11,193,462 $ 11,568,637 $ 13,317,118 $ 13,552,552 $ 235,434 1.8%
Table 3:Local Receipts
Motor Vehicle Excise Tax $ 4,941,045 $ 4,953,052 $ 4,498,469 $ 4,600,000 $ 101,531 2.3%
Other Excise $ 1,698,096 $ 1,727,554 $ 1,425,803 $ 1,496,000 $ 70,197 4.9%
Penalties&Interest $ 522,301 $ 595,423 $ 329,699 $ 350,600 $ 20,901 6.3%
PILOT's $ 564,588 $ 569,564 $ 565,061 $ 596,000 $ 30,939 5.5%
Rentals $ 287,082 $ 255,391 $ 263,378 $ 321,850 $ 58,472 22.2%
Departmental-Schools $ 601,557 $ 514,090 $ 480,807 $ 450,600 $ (30,207) -6.3%
Departmental-Municipal $ 1,632,981 $ 2,386,903 $ 1,774,274 $ 1,874,000 $ 99,726 5.6%
Licenses&Permits $ 3,404,491 $ 2,577,947 $ 1,622,239 $ 1,812,570 $ 190,331 11.7%
Special Assessments $ 43,110 $ 27,645 $ 19,649 $ 17,830 $ (1,819) -9.3%
Fines&Forfeits $ 284,355 $ 274,569 $ 288,724 $ 302,300 $ 13,576 4.7%
Investment Income $ 304,213 $ 332,126 $ 299,206 $ 343,000 $ 43,794 14.6%�
Miscellaneous Non-Recurring $ 1,041,307 $ 1,562,474 $ - $ - $ -
Local Receipts not shown on Recap $ - $ - $ 472,232 $ - $ (472,232)
Subtotal $ 1.5,325,125 $ 1.5,776,739 $ 12,039,540 $ 12,164,750 $ 125,210 1.00%
Table 4:Available Funds
Parking $ 335,000 $ 395,000 $ 625,265 $ 385,000 $ (240,265) -38.4%
Cemetery Perpetual Care Fund $ 105,000 $ 105,000 $ 105,000 $ 55,000 $ (50,000) -47.6%
Cemetery Sale of Lots Fund $ - $ - $ - $ 40,400 $ 40,400
Free Cash $ 9,380,309 $ 13,087,810 $ 9,870,618 $ 14,087,869 $ 4,217,251 42.7%
Health Claims Trust Fund $ 1,000,000 $ 1,858,947 $ 1,200,000 $ 750,000 $ (450,000) -37.5%
Transp.Demand Mgmt.Stab.Fund $ 88,000 $ 137,000 $ 137,000 $ 141,000 $ 4,000 2.9%
Traffic Mitigation Stabilization Fund $ - $ - $ 30,000 $ - $ (30,000)
Center Improvement District Stabilization $ - $ $ - $ 27,000 $ 27,000
Munroe Cemetery Fund $ 5,000 $ 5,000
Avalon Bay School Enrollment Mitigation Fund $ 49,096 $ $ - $ - $ -
Balances from Prior Yr.Capital Articles $ 54,888 $ 71,082 $ 27,288 $ 59,459 $ 32,171 117.9%
Subtotal $ 11,012,293 $ 1.5,654,839 $ 11,995,171. $ 1.5,550,728 $ 3,555,557 29.6%
Table 4a:Other Available Funds
Capital Stabilization Fund I $ 919,0001 $ 620,5671 $ 710,0001 $ 595,0001$ (115,000) -16.2%
Subtotal $ 919,000 1 $ 620,567 $ 710,000 1 $ 595,000 1 $ (115,000)1 -16.20
Table 5:Revenue Offsets
Cherry Sheet Assessments $ (811,754) $ (817,550) $ (856,533) $ (886,512) $ (29,979) 3.5%
Cherry Sheet Offsets $ - $ $ $ $
SchoolLunch $ (26,514) $ $ $ $
Public Libraries $ (47,462) $ (46,897) $ (46,535) $ (46,535) $ - 0.0%
Overlay(abatements) $ (953,485) $ (750,000) $ (751,361) $ (750,000) $ 1,361 -0.2%
Health Withholding Account Deficit $ - $ (647,057) $ $ - $ -
Snow Deficit $ (653,006)1 $ (643,650) $ - 1 $ (300,000)1$ (300,000)1
Subtotal 1 $ (2,492,221.)l $ (2,905,154)1 $ (1,654,429)1 $ (1,983,047)1 $ (328,618)1 19.90%
Table 6:Enterprise Receipts
Water $ 789,275 $ 898,614 $ 877,411 $ 872:458 $ (4,953) -0.6%
Wastewater(Sewer) $ 465,030 $ 478,354 $ 503,898 $ 546827 $ 42,929 8.5%
Recreation $ 233,600 $ 240,608 $ 247,826 $ 254,826 $ 7,000 2.8%
Subtotal $ 1,487,905 $ 1,617,576 $ 1,629,135 $ 1,674,112 $ 44,977 2.80%
Gross General Rind Revenues $ 185,658,103 $ 197,083,353 $ 199,902,352 $ 210,063,439 $ 10,161,087 5.1%
Revenues Set Aside for Designated Expenses $ 14,405,660 $ 16,348,222 $ 15,189,559 $ 15,082,120 $ (107,439) -0.70/a
Net General Rind Revenues Available for Appropriation $ 71,252,443 $ 180,735,132 $ 184,712,793 $ 194,981,319 $ 10,268,526 5.6%
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
11-3
Section II Revenues Town of[exington, Massachusetts
Available Funds: Available Funds are projected to increase by approximately $3.6 million or 29.6%.
This increase represents a net change driven by—
• a $4.2 million increase in free cash based on the July 1, 2016 free cash certification as
compared to the amount that was appropriated to support the FY2017 budget;
• a decrease of $450,000 in the proposed use of the Town's Health Claims Trust Fund to
underwrite the Town's share of FY2018 GIC premiums. In FY2018, it is proposed that
$750,000 be used for this purpose thus freeing up $750,000 in the tax levy to continue
progress in funding the Town's OPEB liability;
• a $240,000 decrease in the use of parking meter funds representing a one-time use of this
amount in FY2017 to complete the replacement of downtown parking meters; and
• a $50,000 decrease in the use of the balance from the Cemetery Fund due to a trend of
declining balances in that Fund.
Another component of Available Funds is the proposed use of $141,000 of the Transportation
Demand Management Stabilization Fund to finance the Lexpress service and the Town's contribution
to the REV Shuttle. In FY2017, $710,000 was appropriated from the Capital Stabilization Fund to
fund the ongoing mitigation of the debt service impacts of the financing of large capital projects
including the LHS modular classrooms construction. It is proposed that $595,000 be appropriated in
FY2018 to continue mitigation of debt service to hold increases to a 5% target.
Revenue Offsets: Revenue Offsets are projected to increase by approximately $329,000 or 19.9%.
Revenue Offsets represent the set-aside of a portion of projected revenues needed for particular
purposes including:
(1) the component of state aid (Public Library aid reimbursement) that is distributed as Cherry
Sheet aid, but, in fact, is a categorical grant that is not available to support General Fund
operations;
(2) cherry sheet assessments - estimated charges to be levied by the Commonwealth to cover the
costs of state and regional services provided to the Town. Cherry Sheet Assessments assume
a 3.5% increase in FY2018;
(3) the Assessor's Overlay account which covers the cost of abatements and exemptions granted
to property taxpayers ; and,
(4) potential snow and ice deficits.
The FY2018 increase in total revenue offsets is driven by the set-aside of $300,000 in estimated
FY2018 revenue to cover a potential snow and ice deficit at the end of FY2017. No such deficit
occurred in FY2016.
Enterprise Receipts: Enterprise Receipts are increasing by 2.8%, or $44,977 based on an updated
indirect cost analysis. This category of revenue represents transfers from the Water, Sewer and
Recreation Enterprise Funds to the General Fund to cover General Fund expenditures that support the
operations of the water, sewer and recreation departments.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
II-4
Section II Revenues Town of[exington, Massachusetts
Revenues Set Aside for Designated Expenses:This represents components of Gross General
Fund Revenues that are set aside for designated purposes. The proposed purposes are shown in the
table below.
Financing Sources
Tax Levy Free Cash Other Total Notes
1 Set-Aside for Unanticipated $ 200,000 $ $ 200,000 Reserved for appropriation at the 2017 annual
Current Fiscal Year Needs town meeting to fund supplemental
2 Other Post-Employment $ 750,000 $ 1,079,721 $ $ 1,829,721 $750,000 from the tax levy made available
Benefits(OPEB) from the proposed use of this amount from
the Health Insurance Claims Trust Fund to
fund FY2018 Health Insurance.
3 Unallocated $ $ 618,148 $ $ 618,148 Set-aside for as yet identified FY2018
purposes.
4 Cash Capital $ $ 3,509,459 $ $ 3,509,459
5 Capital Stabilization Fund $ $ 5,000,000 $ $ 5,000,000 To meet future capital/debt service needs.
6 Appropriate From Capital $ $ - $ 595,000 $ 595,000 Proposed use of Capital Stabilization Fund to
Stabilization Fund hold debt service increases to 5%annually.
7 Street Improvement Program $ 2,542,927 $ $ - $ 2,542,927 Consistent with long-term street maintenance
plan.
8 Municipal Building Envelope $ 194,713 $ $ $ 194,713 Initially funded in 2006 override; increases by
and Systems 2.5%per year.
9 Senior Service Program $ 30,000 $ $ $ 30,000 Tax work-off program.
10 Warrant Articles $ 40,000 $ $ 40,000 Getting to Net Zero
11 Set-Aside for Tax Levy $ 220,152 $ - $ $ 220,152
Support of Community Center
Program(Transfer to Article 5)
12 Comprehensive Plan $ 302,000 $ $ 302,000
Development
00015,082,120
14 Operating Budget $ 3,800,000 $ 3,800,000 $3,800,000 of Free Cash to support the
FY2018 operating budget.
000
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
II-5
Section III: Program 1000: Education
This section includes detailed information about the FY2018 Operating Budget & Financing
Plan for education. It includes:
• 1100 Lexington Public Schools III-2
• 1200 Minuteman Regional High School III-10
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
III-1
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
Mission/Vision Statement: The Lexington Public Schools serve to inspire and empower every
student to become a lifelong learner prepared to be an active and resilient citizen who will lead a
healthy and productive life. Educators, staff, parents, guardians and community members will honor
diversity and work together to provide all students with an education that ensures academic
excellence in a culture of caring and respectful relationships.
The Lexington Public Schools is responsible for providing a high-quality education program to all
school age residents residing within the boundaries of the Town of Lexington. Lexington Public
Schools focuses on continuous improvement and strives to be a collaborative, high-performing
District. This helps ensure that its mission is met and all students are successful. In order to support
the curriculum, a myriad of support services are provided daily to our students. The school system
provides competitive student-teacher ratios; programs such as arts, music, drama, physical education,
wellness, athletics, world language, school counseling, interventions, enrichments, advanced
placements; individualized education plan supports; and various specialists and coaches throughout
the District.
Budget Guidelines: On September 6, 2016, the School Committee voted the FY2017-18 budget
guidelines and requested that the Superintendent present a level-service budget that addresses the
twelve highlighted areas. These guidelines serve as the basis for the Superintendent's Recommended
Budget in FY2017-18. For purposes of clarification, a level-service budget is defined as the funds
necessary to replicate the current level of services provided, accommodating increases in enrollment,
all legal requirements, including current collective bargaining requirements and special education
laws. The FY2017-18 budget guidelines are as follows:
In order to provide for the educational needs of Lexington students, the Superintendent will develop a
fiscal year 2018 budget that will:
1. Ensure all legal and contractual mandates will be met.
2. Include sufficient operating and capital funds to —
(a) continue the current level of services;
(b) be responsive to projected enrollment growth and corresponding needs: staffing,
instructional supplies, and facility needs;
(c) move the district forward in meeting the increasing demands for technology and
technology services in our different educational settings.
3. Ensure professional staffing guidelines will be met.
4. Maintain capital assets in order to support the instructional program, protect the physical
assets of the Town of Lexington, and ensure the health and safety of our students and staff.
5. Continue to identify and plan alternatives that will provide existing services and programs in
more cost-effective ways.
6. Identify ways to reduce costs, if there are insufficient monies available to fund a level-service
budget.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
III - 2
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
7. Identify funds necessary to implement a central registration process that addresses space
needs for all students including any future student assignments, as well as feeder patterns for
our middle schools and special education programs.
8. Identify funds necessary to implement a new administrator induction program.
9. Identify funds to support effective special education programs PreK-12, including required
program evaluations.
10. Identify funds necessary to address hardware and network impacts for phase-in plan for
computer-based MICAS testing.
11. Identify funds necessary to support the implementation of H4406, Dyslexia screening bill.
12. Identify costs associated with changes in school start times.
Recommended Budget and Summary of Significant Budget Changes: The
recommended budget for FY2017-18 is $101,850,333, which requires an additional $4,557,034. The
FY2017-18 request represents an increase of 4.68% over the FY2016-17 appropriation.
FY 2017 FY 2017 FY 2018 Dollar Percent
Appropriation Summary FY 14Actual FY 15Actual FY 16Actual
Budget Budget(adj) Recommended Increase Increase
Salary and Wages $ 68,264,740 $ 73,057,650 $ 76,222,211 $ 81,785,398 $ 83,074,346 $ 85,741,387 $ 2,667,041 3.21%
Expenses $ 11,700,076 $ 12,215,151 $ 13,059,903 $ 15,507,901 $ 14,218,953 $ 15,913,795 $ 1,694,842 11.92%
Total 1100 Lexington Public Schools $ 79,964,816 $ 85,272,801 $ 89,282,114 $ 97,293,299 $ 97,293,299 $ 101,655,182 $ 4,361,883 4.48%
'Amounts shown are general fund only and does not reflect spending supported by Labbb Credit,Circuit Breaker Funds,Revolving Funds,or local/state/federal grantfunds
Transfer to Unclassified(Health,Medicare,Workers Comp) $ 195,151 12.30 FTE
Total Recommended $ 101,850,333 $ 4,557,034 4.68%
Unallocated from Revenue Allocation Model $ 1,875,479
As described above, the total recommended budget increase is 4.68% over the FY2016-17
appropriation, inclusive of benefits, Medicare, and Workers' Comp costs associated with new
positions. For comparison, the FY2016-17 budget recommended an increase of 6.16% ($5,666,900)
above the FY2015-16 appropriation, inclusive of benefits, Medicare, and Worker's Comp costs
associated with new positions.
The FY2017-18 budget recommends that the salaries and wages line increase by $2,667,041 (or
3.21%) to support the addition of 12.30 FTE included in this budget. For comparison, the FY2016-17
budget recommended an increase of $3,158,074 (or 4.02%) to accommodate the recommended
increase of 30.00 FTE.
The expense line is recommended to increase by $1,694,842 (or 11.92%) over the FY2016-17
appropriation. The increase in the expense budget is largely driven by three main factors. These
include the increases in the Regular Ed Transportation, Special Ed Transportation, and Out-of-District
Tuition budget lines. These three budget lines are recommended to increase by $1,468,948. This is
approximately 86.7% of the recommended expense budget increase. The remaining 13.3% of the
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
III - 3
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
increase ($225,894) is a function of per-pupil adjustments, cost of living adjustments, and other
minor expense requests. For comparison, the FY2016-17 budget recommended an increase of
$2,074,909 (or 15.45%).
The major drivers in the recommended school budget are a result of the following explained in further
detail:
Negotiated Salary Increases: The FY2017-18 budget includes funding for all negotiated
bargaining unit increases and non-union positions. This includes both step increases and cost of
living adjustments (COLA). Estimated amounts are used for both contracts that remain unsettled as
well as non-bargaining units. The current status of collective bargaining agreements and
corresponding expiration dates can be seen below:
Bargaining Unit Contract Term
LEA- Unit A 09/1/15-8/31/18
LEA- Unit C 09/01/15-08/31/18
LEA- Unit D 07/01/15-06/30/18
LEA-Tech 07/01/15-06/30/18
ALA-Administrators 07/01/15-06/30/17
Enrollment Increases and Corresponding New Positions: During the past five years,
K-12 enrollment at Lexington Public Schools has increased by 620 students (+9.7%), or an average
of 124 students per year (1.9% per year). These past increases have had a direct impact on the
School Department operating budget each year to accommodate these new students and maintain
the level of programming offered by Lexington Public Schools.
The District has completed an updated version of the Lexington Public School Enrollment Projections
based on the Enrollment Advisory Group's methodology. The updated projections are generally
higher than the last year's projections with generally narrower confidence intervals. These
projections show that next year, the K-12 enrollment is projected to increase by 169 students (6,994
to 7,163), which is an increase of 2.42%. Over the full five year period the projection shows a total
increase of 802 students (for a total of 7,796 students; or 11.5% higher than current levels) from
FY2016-17 levels (about 2.3% per year).
In order to better demonstrate the full impact of increasing enrollment to date and the projected
trends visually at the various levels (elementary, middle school, high school) three charts have been
provided below:
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
III - 4
Program: Education
1100 Lexington Public Schools T~7 of Lexington, Massachusetts
Elementary School Enrollment: History and Forecast for FY2018 to FY2022 (HDM)
—History Forcecast Lower 90th Upper 90th
3700
3600 F=aili Yeaf Proqj,EnrO 017_18 317
317i'±107
3500 '018.19 3232 t:137 f
20,19 20—T 279± 163 O-2021 23-3 —
3400 72 231 00
P 20410-22 3417 262
Ki 3300
3200
rr
3100
z 3000
2900
28M
2700
000
2600
1 01 % 0, O -b +1� �' �' -'0 any �'O �O 0, RSCALYEAR
Middle School Enrollment: History and Forecast for FY2018 to FY2022 (CSM)
.............................-History --Forcecast Lower 90th Upper 90th
1950
2850
1750
0011
1650
z 1550
� 1000
8 0
1450
0
w 1350
2
D
z 1250 hscW Year Pro.CnrcA
1150 2017-18 1789±30
2016 19 184,6 t 35
1050 20,19-20 1869±45
j��L 1923± 55
950 2020-2 2
850
RSCALYEAR
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
111 - 5
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
High School Enrollment: History and Forecast for FY2018 to FY2022 (CSM)
History .IIIIIIIIIII..Forcecast Lower90th Upper90th
2450
2350 /-
� uulllll ' 4p
2250
/
umull ii�t�
m
2150 uuu w
r
w 2050
� '. IIIIIIIIIIIIIIIIIII""'Illllllllll
1950
� W°01""" � I IIIII Illullll
III I III II I I I III III
I I r Ilu Ilu I
O
1850 .........Fiscal Year Proj.Enroll
2017-18 2196 3 35
Z 1750 2018-19 2239 3 55
2019-20 2317 3 75
1650 2020-21 2335 3 95
2021-22 2467 3 115
1550
1450
1350
O) 0d 09 ZO ZZ Z, Z', ZQ Zs, 76. Z> 78 Zy
0 09 ZO IV ZS, Z6. Zj 78 Zy 20
FISCAL YEAR
In order to address the increasing enrollment projected for FY2017-18 (169 students, or 2.42%),
additional positions are included in the recommended budget. A total of 10.27 FTE are linked with
the increasing enrollment in Lexington, and the necessary staffing needed to maintain the quality and
level of service. In total, the recommended increase in staffing for the 2017-18 budget year is 12.30
FTE.
Special Education Costs: The FY2017-18 budget includes an increase of $762,240 to fund the
cost of out-of-district tuitions next year. While the overall average cost for an out-of-district tuition
placement is projected fairly flat, there was an overall increase in total number of projected students
to be placed out of district (133 students to 138 students). Additionally, the District is projecting a
reduction in the Circuit Breaker claim amount due to students graduating, aging out of the system, or
relocating out of the district. Circuit Breaker claims function on a one-year lag, which means that
FY2016-17's expenditures will be reimbursed during the FY2017-18 budget year. It is important that
the District adjust its projected reimbursement based on known changes to students both in-district
and out-of-district.
The FY2017-18 budget includes a reduction of 1.49 FTE for the Special Education Department. While
overall District enrollment and staffing is growing, the Special Education Department resulted in a net
decrease in overall staffing needs next year. This is the result of diligent review of staffing needs at
all levels during the budget process ensuring that positions are re-assigned based on shifts in student
enrollment. Positions are only being added where necessary and are being transferred/re-assigned
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
III - 6
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
based on overall District need. This is demonstrated in the Base Changes section of the
Recommended Budget section of the Superintendent's Recommended Budget document.
Transportation Costs
Regular Education Transportation - Regular Education Transportation is recommended to
increase $589,812 to address increases in enrollment. The ridership projections used to develop the
FY2016-17 transportation budget were exceeded, which resulted in the addition of three buses to
address overcrowding and increases in ridership. The FY2017-18 budget accommodates these
additional buses as well as estimated increases in contract rates. The FY2017-18 budget plans for the
potential addition of more buses to accommodate potential increases in ridership. FY2016-17 is the
final year of a five-year agreement with C&W Transportation.
Special Education Transportation -Special Education Transportation is recommended to increase
$116,896 to address additional service needs for in-district transportation for expanding in-district
programs, additional out of district student transportation, and anticipated increase in contract rates.
FY2017-18 is the 3rd year of a five year agreement.
Capital Projects
School Department Capital - The FY2017-18 budget includes a total of $1,529,900 in
recommended Capital projects through the Town Capital Improvement Plan. Of this amount,
$75,000, will be funded through the School Lunch Program's Revolving fund and $1,454,900 will be
funded through the General Fund. The total capital request is comprised of three sections: Food
Service Equipment; School Furniture, Equipment, and Systems; and School Technology Capital. Food
Service equipment needs to be maintained and replaced regularly to ensure that service levels are
met within the program. Administration is currently working with a vendor to begin inventorying all
assets under the program to better develop a five-year Capital and Preventative Maintenance
Program. Purchasing furniture, equipment, and systems in each of our school buildings is critical to
ensuring students and staff have proper furniture and equipment to deliver instruction. The
administration is currently developing an inventory system and will work with Principals to develop a
more detailed 5-year replacement cycle to identify future fluctuations more accurately. The
investment in replacing aging technology equipment and systems as well as investing in future
needs/demand is critical to a school system functioning in the 21s'century. State requirements,
including online testing for the MCAS, require the District to make investments in Technology to
ensure a smooth transition. The administration has assembled an Educational Technology Task Force
to develop a multi-year plan, as described later in this section.
Public Facilities Capital -The FY2017-18 budget includes a number of projects to continue
addressing District capacity and safety concerns. The budget includes projects to ensure our current
assets are properly maintained; are used to their maximum extent possible; are safe for both
students and staff; and have sufficient long-term capacity to address our continued enrollment
growth. The District is currently undergoing major construction projects at both middle schools to
expand capacity, which will be available in the fall of 2017. Further, two modulars are being added to
Bowman, Bridge, and Fiske each for a total of six modulars, which will be completed in the late spring
of 2017. The Town is currently partnering with Massachusetts School Building Authority (MSBA) to
address the aging Maria Hastings Elementary School facility, working towards a 30-section elementary
school able to accommodate 645 students. Also, most recently, the location of the Lexington
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
III - 7
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
Children's Place (LCP) has been identified as preferred at the 20 Pelham Rd. property, which is
adjacent to the new Community Center allowing for joint School/Municipal use of the property. This
project would allow for the LCP to vacate the current Harrington/Central Office location providing
additional needed capacity for the Harrington Elementary School. Longer term discussions have
begun to address the continued growth at the aging Lexington High School facility. The original
HVAC project has been significantly reduced based on project cost increases and long-term capacity
concerns. Enrollment projections continue to show this site growing further strained in the coming
years. Long-term planning to address space needs for this location continue to move forward.
Federal Grants: The FY2017-18 School Department budget does not recommend any specific set-
asides for the potential reduction of Federal Grants based on the upcoming change in administration
at the federal level. At this time, there is no indication that the administration is aware of that federal
grant programs will experience any reductions. In consultation with the Town, the administration
feels it has identified sufficient reserves to address potential reductions in grant awards.
Central Registration: The FY2017-18 School Department budget includes staffing for the full
implementation of Central Registration district-wide (PreK-12). Staff are currently implementing
phase 1 of the Central Registration process spanning PreK-5 registrations starting in January 2017.
This initial phase includes the procurement of Registration Gateway to process all registrations
electronically; the establishment and outfitting of the Lexington Public Schools Central Registration
Welcome Center at Central Office; and staffing to process registrations beginning in January 2017 for
incoming families PreK-5. The FY2016-17 budget dedicated 2.0 FTE to launch this first phase. This
includes a 1.0 FTE Registration and Enrollment Specialist and a 1.0 FTE Administrative Assistant
dedicated to Central Registration. These positions were funded within the FY2016-17 budget
allocation approved by School Committee. The FY2017-18 budget includes an additional 1.50 FTE
dedicated to Central Registration. These increases were also funded within the School Committee's
approved FY2016-17 FTE levels (0.50 FTE transferred from Bowman and 0.50 FTE from Bridge). The
additional staffing will support the full implementation of Central Registration spanning PreK-12.
Funding is also included for the continued support of Registration Gateway.
Central Registration will allow for a consistent registration process and residency verification to take
place. Ensuring families are legal residents before enrolling in the Lexington Public School is critically
important. The addition of a Residency Officer will help ensure that these requirements are met and
monitored regularly. By centralizing the registration process for the whole district this will allow for
improved data collection, data consistency, and data accuracy, which is critically important to
operating an efficient school system.
Administrator Induction Program: The FY2017-18 School Department budget includes
funding for stipends to compensate mentors as part of the Administrator Induction Program
implemented during the 2016-17 budget year.
Educational Technology Task Force: During the FY2016-17 budget year, the Director of
Educational Technology has convened a task force to develop a multi-year plan to address the long-
term needs of the District and ensure strategic planning is part of the decision making process for
Technology. This work is currently underway and the report is expected to better inform the planning
process for both the District's Capital and Operating budgets going forward.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
III - 8
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
Online MCAS Testing: In FY2016-17, MCAS testing for Grades 4 and 8 is being conducted online.
The School Department is able to address the device needs within its existing appropriation. The
development of the FY2017-18 budget accounted for these on-going impacts as well as year 2's
implementation of web-based MCAS testing for Grade 5 and 7. Funding is included in both the
FY2017-18 Capital and Operating budget to accommodate these unfunded mandates.
Dyslexia Screening Bill: During the FY2016-17 budget year, the Special Education Department
has begun researching methods/systems to address the Dyslexia screening bill currently being
reviewed and revised by the Massachusetts Legislature. The latest draft of this Dyslexia Screening Bill
(H4406) was last reported favorably and referred to the committee on House Ways and Means. The
District continues to monitor this progress and will act accordingly.
School Start Times: Starting in the beginning of 2017, the administration will be assembling a
task force to further research the impacts of changing school start times. This work will involve
multiple stakeholders, which will continue into the FY2017-18 budget year. These meetings will
identify any recommendations for School Committee's consideration and corresponding cost impacts.
Email Communication System: The FY2017-18 School Department budget will implement the
final stages of the transition to a new email communication system. During the FY2016-17 budget
year, a task force was assembled to evaluate our current email communication system (FirstClass
Client). This process involved multiple stakeholders over the course of four months to research
available systems such as FirstClass Client, Google (G-Mail), and Office 365. The task force's
recommendation was to shift our district-wide email communication system to G-Mail. This
recommendation was approved and staff were notified on December 12, 2016. The transition will
occur over multiple months and additional funds are included in the K-12 Technology budget to
assure a smooth transition.
Per Pupil Expenditure and Consumer Price Index (CPI) Adjustments: The FY2017-18
budget includes funds to adjust expense budgets by a CPI of 2.3%, as published by the Bureau of
Labor Statistics, to account for annual increases in costs due to inflation. Additionally, those budgets
with per pupil expenditures have been updated based on the official October 1, 2016 enrollment data.
The total recommendation to address these increases is $188,073. A full listing of expense budget
changes can be found in the Recommended Budget section of the Superintendent's Recommended
budget document. The detailed listing of all expense budgets can be found in the Expense section of
the Superintendent's Recommended budget document.
Program Improvement Needs:The FY2017-18 budget includes no additional staffing for
program improvements. The Expense budget includes very minor program improvements totaling
$17,780. The detail of these increases can be found in the Recommended Budget section of the
Superintendent's Recommended budget document.
Budget Documents are available at htt ://IDS.lexinatonma.or /Page/971 .
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
III - 9
Program: Education
1200 Minuteman Regional High School Town of Lexington,MA
Budget Overview: The Regional School subprogram budget pays for the assessment levied
by the Minuteman Regional Vocational Technical School District to support the operations of
the School. Minuteman is a regional school, located in Lexington and Lincoln, which provides
technical and academic education for students in grades 9-12 from the Minuteman district,
which will include 10 towns as of July 1, 2017, and out-of-district students.
Minuteman Tech's programs include courses in biotechnology, environmental technology,
computer programming, printing, commercial art, cosmetology, early education, carpentry,
drafting, auto body repair and welding, as well as four-year academic and college
preparatory programs. In addition, adults can pursue a variety of continuing education
programs at Minuteman.
Lexington's historical enrollment at Minuteman is shown in the table below as of October 1st
of each year, the date that enrollments from school districts throughout the Commonwealth
are reported to the Massachusetts Department of Elementary and Secondary Education.
10/1/2011 10/1/2012 10/1/2013 10/1/2014 10/1/2015 10/1/2016
High School Students 53 53 47 41.5 49.5 54
Post Graduate Students 8 7 5 3 2 1
Total 61 .0
Appropriated/Authorized Staffing:
No Town staff are charged to this budget.
Budget Recommendations
The FY2018 Town Manager's recommended budget for the Minuteman Regional School
assessment is $1,510,239. This is a $132,790 or 9.64% increase over the FY2017 budget,
and incorporates approximately $81,651 in debt service for the new Minuteman school
building, currently in the design phase.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
III-10
Program: Education
1200 Minuteman Regional High School Town of Lexington,MA
Budget Summary:
Funding Sources FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgi'sRec. Increase Increase
Tax Levy $ 1,244,384 $ 1,172,736 $ 1,377,449 $ 1,510,239 $ $ 1,510,239 $ 132,790 9.64%
Enterprise Funds(Indirects) $ - $ - $ - $ - $ $ - $ -
Directed Funding(Re\)oWng Funds) $ - $ - $ - $ - $ $ - $ - -
Total rr Minuteman $ 1,244,384 $ 1,172,736 $ 1,377,449 $ 1,510,239 $ $ 1,510,239r 9.641/6
Appropriation Summary FY2015 I FY2016 FY2017 I FY2018 Manager's FY2018 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr'sRec. Increase Increase
Compensation $ $ $ $ $ 1$ - $ -
Expenses $ 1,244,384 $ 1,172,736 $ 1,377,4491$ 1,510,239 $ $ 1,510,239 $ 132,790 9.64%
Total rr Minuteman $ 1,244,384 $ 1,172,736 $ 1,377,449 $ 1,510,239 $ 1,510,239r
Level-Service Requests FY2015 FY2016 FY2017 I FY2018 Manager's FY2018 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgi'sRec. Increase Increase
Total 1200 Minuteman Regional School $ 1,244,384 $ 1,172,736 $ 1,377,449 $ 1,510,239 $ $ 1,510,239 $ 132,790 1 9.647/
Total rr Minuteman $ 1,244,384 $ 1,172,736 $ 1,377,449 $ 1,510,239 $ $ 1,510,239r
Object Code Summary FY2015 FY2016 FY2017 I FY2018 Manager's FY2018 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr'sRec. Increase Increase
Salaries&Wages $ $ $ $ $ $ $
Owrtime $ $ $ $ $ $ $
Compensation $ $ $ $ $ $ $
Contractual Services $ 1,244,384 $ 1,172,736 $ 1,377,449 $ 1,510,239 $ $ 1,510,239 $ 132,790 9.64%
Utilities $ - $ - $ - $ - $ $ - $ -
Supplies $ $ $ $ $ $ $
Small Capital $ $ $ $ $ $ $
Expenses $ 1,244,384 $ 1,172,736 $ 1,377,449 $ 1,51 239 $ $ 1,510,239 $ 132,790 9.64%
Total rr Minuteman $ 1,244,384 $ 1,172,736 $ 1,377,449 $ 1,510,239 $ $ 1,510,239r 9.641/6
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
III-11
Section IV: Program 2000: Shared Expenses
This section includes detailed information about the FY2018 Operating Budget & Financing
Plan for shared expenses. It includes:
• 2100 Employee Benefits IV-2
• 2200 Debt Service IV-9
• 2300 Reserve Fund IV-12
• 2400 Public Facilities IV-14
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-1
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, Massachusetts
Mission: To provide and manage a comprehensive benefits program for Town and School
employees and retirees.
Budget Overview: Included in the Employee Benefits and Insurance program are costs for
the Town's pension assessment, workers' compensation, property and casualty insurance,
unemployment insurance, health, dental and life insurance benefits and the Medicare tax.
Employee Benefits is comprised of the following:
• Contributory Retirement Assessment: The assessment of the Lexington Contributory
Retirement System levied to the Town to finance a portion of retirement benefits of
Town and non-teaching School employees. This assessment is issued pursuant to
Massachusetts General Laws (MGL) Chapter 32 and is based on an actuarial valuation
of the funding obligations of the Lexington Contributory Retirement System. In
addition to this assessment, employee contributions - ranging from 5% to 11%
depending on date of hire - provide the majority of pension system funding.
• Non-Contributory Retirement: The cost of benefits for employees who retired prior to
the creation of the Lexington Contributory Retirement System.
• Employee/Retiree Benefits: The Town's annual contribution for health, dental and life
insurance for active Town and School Department employees and retirees, and the
Town's 1.45% share of Medicare tax for all employees hired after 1986.
• Unemployment Compensation: The cost of unemployment payments for eligible
employees separated from Town or School Department employment. The Town self-
insures for this expense.
• Workers' Compensation: The medical costs incurred by Town and School employees
injured on the job, and medical costs of former public safety employees who retired
on accidental disability. The Town largely self-insures for this expense, but purchases
estop loss" insurance for extraordinary work-related medical claims. The premiums for
that insurance are captured in the Workers' Compensation budget.
• Property and Liability Insurance: The cost of premiums for policies that: (1) protect
the Town against property loss and damage; (2) insure the Town's vehicles; and (3)
cover the Town against liability claims.
• Uninsured Losses: A continuing balance account for uninsured property losses,
settlements and deductibles contained in various insurance policies.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-2
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, Massachusetts
Authorized/Appropriated Staffing:
Staff support is provided through the Town Manager's Office, Human Resources and the
Finance Department. Portions of the salaries of four employees are charged to the General
Fund health insurance and property and liability insurance budgets.
Budget Recommendations:
The FY2018 recommended All Funds Employee Benefits and Insurance budget is
$35,392,823. This is a $1,714,703 or 5.09% increase from the FY2017 budget. The
recommended budget includes the benefits costs (health, dental, life, Medicare and workers'
compensation) for two proposed new benefits-eligible municipal positions.
Changes Include:
1. A $250,000, or 4.54% increase in Contributory Retirement based on a funding
schedule included in the January 1, 2016 actuarial valuation of the Lexington
Retirement System. This schedule would result in full funding of the system's
unfunded liability by 2024.
2. A $783 or 5.66% increase in Non-Contributory Retirement costs for employees
receiving pensions awarded prior to the creation of the Contributory Retirement
system.
3. A $181,763 or 11.68% increase in the Town's contribution for the Medicare Tax based
on FY2016 actual costs, projected FY2017 and FY2018 salaries and wages, and
historical rates of increase in this tax. This increase is partially driven by retiring
employees who are not covered by Medicare (pre-1986) being replaced by employees
covered by Medicare.
4. A $1,153,219 or 4.87% increase in health insurance costs (All Funds). The FY2018
budget is based on an increase of 8.0% in health insurance premiums across all plans
and the projected addition of ninety (90) subscribers (new enrollees to health
coverage, either from new retirees, active employees electing to begin or resume
coverage, and active employees switching from individual to family plans). The
proposed budget does not include benefits for new school positions, but does include
benefits for new town positions. The health insurance for prospective school positions
is included in the Superintendent's FY2018 recommended budget, and if approved by
the School Committee will be transferred to the Benefits budget in the FY2018
Recommended Budget and Financing Plan that will be submitted to Town Meeting.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-3
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, Massachusetts
5. A $13,561 or 1.29% increase in dental insurance costs (All Funds) based on an
estimated increase in premium rates of 4% for FY2018. The dental insurance for
prospective school positions is included in the Superintendent's FY2018 recommended
budget, and if approved by the School Committee will be transferred to the Benefits
budget in the FY2018 Recommended Budget and Financing Plan that will be submitted
to Town Meeting.
6. No increase in life insurance costs based on projected enrollments.
7. Level-funding of unemployment insurance based on a projection of the number of
claimants for FY2018.
8. A $53,095 or 7.10% increase in workers' compensation costs based on FY2016 actual
experience, the continuation of $100,000 to finance the medical costs of former public
safety employees who retired due to work-related injuries; the continuation of efforts
to build a reserve balance in this continuing balance account; and stop-loss insurance
for all current and prospective municipal and school positions recommended in the
FY2018 budget;
9. A $37,281 or 5.51% net increase in the costs of property and liability insurance based
on an estimated increase in premiums of 5%.
10.A $25,000, or 11.11% increase in the budget for uninsured losses. The balance in this
continuing balance account as of December 15, 2016 is $834,292.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-4
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, Massachusetts
Budget Summary:
Funding Sources(All Funds) FY2015 FY2016 FY2017 FY2018 I Manager's FY2018 Dollar Percent
Actual Actual Restated Requested Add/Del Mgr's Rec. Increase Increase
Tax Levy $ 27,098,418 $ 28,713,663 $ 32,995,475 $ 34,602,832 $ 24,661 $ 34,627,493 1$ 1,632,018 1 4.95%
Enterprise Funds(Indirects) $ 526,378 $ 572,252 $, 609,209 $ 691,893 $ 691,893 1$ 82,685 1 14.45
Directed Funding(Revolving Funds) $ 83,502 $ 68,645 $ 73,437 $ 73,437 $ 73,437 $ 0.00%
Total 00 0•,
Appropriation Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Requested Add/Del Mgr's Rec. Increase Increase
Compensation $ 91,365 $ 113,958 $ 114,501 $ 121,392 1$ $ 121,3921$ 6,891 1 6.02
Expenses $ 27,616,933 $ 29,240,602 $ 33,563,620 $ 35,246,770 $ 24,661 1$ 35,271,432 $ 1,707,812 5.84%
Total 00 0•,
Level-Service Requests(AII Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Requested Add/Del Mgr's Rec. Increase Increase
Total 2110 Contributory Retirement $ 4,919,154 $ 5,185,638 $ 5,505,537 $ 5,755,537 $ $ 5,755,537 $ 250,000 4.54%
Total 2120 Non-Contributory Retirement $ 13,447 $ 13,836 $ 13,837 $ 14,620 $ $ 14,620 $ 783 5.66%
Total2130 Medicare $ 1,404,332 $ 1,496,653 $ 1,555,603 $ 1,736,316 $ 1,050 $ 1,737,366 $ 181,763 11.68
Total2130 Health Insurance General Fund $ 18,770,557 $ 20,280,804 $ 23,614,030 $ 24,740,555 $ 22,039 $ 24,762,594 $ 1,148,565 4.86%
Total2130 Health Insurance Non-General Fund $ 81,652 $ 62,577 $ 65,213 $ 69,867 $ - $ 69,867 $ 4,654 7.14
Total2130 Dental Insurance General Fund $ 968,888 $ 880,312 $ 1,046,193 $ 1,058,802 $ 815 $ 1,059,616 $ 13,424 1.28
Total2130 Dental Insurance Non-General Fund $ 1,078 $ 3,495 $ 3,432 $ 3,569 $ - $ 3,569 $ 137 4.00
Total 2130 Life Insurance $ 23,222 $ 20,210 $ 25,000 $ 25,000 $ $ 25,000 $ -
Total 2140 Unemployment $ 233,370 $ 150,561 $ 200,000 $ 200,000 $ $ 200,000 $ -
Total 2150 Workers Compensation $ 402,508 $ 490,589 $ 747,665 $ 800,002 $ 758 $ 800,760 $ 53,095 7.10%
Total 2160 Property&Liability Insurance $ 802,581 $ 646,401 $ 676,612 $ 713,893 $ - $ 713,893 $ 37,281 5.51
Total2170 Uninsured Losses $ 87,510 $ 123,484 $ 225,000 $ 250,000 $ $ 250,000 $ 25,000 11.11
Total 00 0•,
Object Code Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Requested Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 91,365 $ 113,958 $ 114,501 $ 121,392 1 $ 1 $ 121,3921$ 6,891 1 6.02%
Overtime $ - $ - $ $ $ -
Compensation $ 91,365 $ 113,958 $ 114,501 $ 121,392 $ $ 121,392 $ 6,891 6.02%
Contractual Services $ 27,616,933 $ 29,240,602 $ 33,563,620 $ 35,246,770 $ 24,661 $ 35,271,432 $ 11707,812 5.09%
Utilities $ - $ - $ - $ - $ - $ - $
Supplies $ $ $ $ $ $ $
Small Capital $ $ $ $ $ $ $
Expenses I $ 27,616,933 $ 29,240,602 $ 33,563,620 $ 35,246,770 $ 24,661 $ 35,271,432 1 $ 1,707,812 5.09
Total rr Employee Benefits $ 27,708,298r $ 33,678,121 $ 35,368,162 $ 24,661 $ 35,392,823 $ 1,714,703 5.09%
Approprations Summary(General Fund Only) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Requested Add/Del Mgr's Rec. Increase Increase
Compensation $ 91,365 1$ 113,9581$ 114,501 1$ 121,392 1 1 $ 121,3921$ 6,891 1 6.02
Expenses $ 27,534,203 1$ 29,174,530 1$ 33,494,975 $ 35,173,334 1$ 24,661 $ 35,197,995 1$ 1,703,020 5.08%
Total rr r•476 $ 35,294,725 $ 24,661 $ 35,319,387 $ 1,709,911 5.09%
Approprations Summary(Non-General Fund) FY2015 I FY2016 I FY2017 FY2018 I Manager's FY2018 Dollar Percent
Actual Actual Restated Requested Add/Del Mgr's Rec. Increase Increase
Compensation I I I I I $ - $ -
Expenses $ 82,730 $ 66,072 $ 68,645 $ 73,437 6.9$ $ 73,437 $ 4,792 8
Total rr Employee Benefits $ 82,730 r
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-5
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, Massachusetts
Focus on: Health Benefits — Line Item 2130
While the cost of health insurance continues to be a concern for the Town of Lexington, as is
the case with all public and private organizations in this region and across the country, the
Town was successful in negotiating with the Employee Health Insurance Coalition to join the
State's Group Insurance Commission (GIC) health insurance program, which has helped to
slow the growth of this large cost driver.
The Town and the Public Employees Committee (PEC) have successfully negotiated a three
(3) year successor agreement to remain in the GIC through Fiscal Year 2018.
The table on the following page shows the number of employees and retirees enrolled in the
Town's health insurance program.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-6
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, Massachusetts
Table 1: Health Insurance Enrollments(1)
FY2017 FY2018
Budget Based Budget Based
on Actual on Actual
Subscribers Subscribers
plus Additional plus Additional
Projected Projected
Lives shown Lives shown
below below
Actual Actual Actual
Subscribers Subscribers Subscribers
November November November November November
2012 2013 2014 2015 2016
(FY2013) (FY2014) (FY2015) (FY2016) (FY2017)
Subscribers
Town
Individual 67 74 81 85 83
Family 186 191 187 176 178
subtotal 253 265 268 261 261
School
Individual 317 333 337 358 333
Family 505 506 498 478 494
subtotal 822 839 835 836 827
Retirees 1 1,112 1 1,152 1 1,189 1,222 1,243
subtotall 2,187 1 2,256 1 2,292 1 2,319 2,331
Additional projected lives for budget purposes FY1018'
Position Vacancies
Individual 8 20
Family 12 0
subtotal 20 20
Estimated Open
Enrollment/Qualifying
Events(2)
Individual 8 10
Family 28 30
Retirees 50 50
subtotal 86 90
Totall 2,187 1 2,256 1 2,2912 2,425 1 2,441
New Positions FY2018
School(3) 30 0
Municipal(3) 1 0
Facilities Dept. 0 0
subtotal 31 0
Estimated Reduction in Subscribers FY2018'
School
Retirees (35) (35)
Total 2,187 2,256 2,292 1 2,421 2,406
(1) The subscriber counts above do not include COBRA subscribers, but include 9 employees who are not General Fund
employees.
(2) The projection shown under open enrollment/qualifying events is based on an assumption of current employees
losing coverage on their spouse's plans, and changes in marital status or dependent status.
(3) FY2018 counts do not include any prospective positions to be recommended by the School Superintendent or the
Town Manager. Any new positions will be reflected in the FY2018 Recommended Budget and Financing Plan after review
and approval of proposed school and municipal budgets by the School Committee and Selectmen, respectively.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-7
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, Massachusetts
Table 2: Health Insurance Budget: FY2013-2018
Percentage
Increase
FY2013 FY2014 FY2015 FY2016 Budgeted Projected FY2017 to
Actual Actual Actual Actual FY2017 FY2018 FY2018
Town $ 3,397,070 3,577,673 3,540,828 TBD 4,010,013 4,340,171 8.23%
School(2) 9,851,024 9,957,423 9,932,387 TBD 12,167,930 12,900,489 6.020
Retirees 5,026,524 5,364,397 5,207,456 TBD 7,035,114 7,406,910 5.28%
Total 18,274,618 18,899,493 18,680,671 TBD 23,213,057 24,647,571 6.18%
Mitigation Fund(3) $ 1,120,000 --- --- --- $ 300,000 $ - ---
Early Retiree Reinsurance Program(4) (336,492)
Medicare Part B Penalty(s) 101,205 93,683 89,886 92,984 99,388 92,984 -6.44%
Net Budget Amount 19,495,823 18,656,684 18,770,557 20,280,804 23,612,444 24,740,555 4.780/0
(1)Portion of salaries attributable to health insurance administration is inclusive in these figures.
(2)FY2018 does not include costs of benefits for prospective new positions recommended by the Superintendent or Town Manager.
(3) Mitigation Fund is a one(1)time cost in FY2017 per the agreement between the Town and the Public Employee Committee(PEC).
(4)The Early Retiree Reinsurance Program was a federal grant to employers who provided health insurance to retirees under 65 years old.
(5)Medicare Part B Penalty is the penalty the Town must pay due to deferred migration of retirees from active plans to Medicare supplement plans.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-8
Program: Shared Expenses
2200 Debt Service Town of Lexington, Massachusetts
Mission: To manage the issuance of Town debt in a manner which protects assets that are
required to deliver town services and yet limits large increases or decreases in annual debt
service.
Budget Overview: Debt service includes General Fund principal and interest payments for
levy-supported (non-exempt) debt and temporary borrowing, both authorized by Town
Meeting as well as for capital projects being proposed to the 2017 Annual Town Meeting.
Also included in these figures are debt issuance costs and interest on abatements. Debt
service on water and sewer enterprise projects is shown in elements 3610 and 3710. Debt
Service voted to be exempt from Proposition 2 1/2, while not appropriated by Town Meeting,
is shown for informational purposes.
Authorized/Appropriated Staffing:
There is no direct staff charged to this line-item. Staff support is provided through the Town
Manager and Finance departments.
Budget Recommendations:
Combined gross FY2018 debt service - inclusive of Within-Levy and Exempt debt service - is
increasing by $4,193,001, or 27%.
Within-Levy debt service is increasing by $219,495, or 3.05%. The original FY2017
appropriation as adopted at the 2016 Annual Town Meeting was $7,199,028, which was
mitigated by $710,000 from the Capital Stabilization Fund yielding net debt service of
$6,489,028. FY2018 gross debt service (before any use of the Capital Stabilization Fund) is
recommended at $7,418,523 which is inclusive of:
• Two projects that are proposed to be funded with new revenue (Westview Cemetery
Building Assessment and a Street Acceptance project); and, therefore, there is no
need to mitigate the debt service impact with the use of the Capital Stabilization Fund;
• Four projects that are potential candidates for debt exclusion votes (Fire Station
Replacement Design, Supplemental Funds for Hastings Elementary School Design,
design funds for improvements to Fire Department swing space at the newly acquired
property at 173 Bedford Street and design funds for space for the Lexington Children's
Place (LCP) program); and
• Projected debt service for three prior authorizations that are also candidates for debt
exclusion votes (the initial $1.5 million for Hastings design and acquisition of
properties at 20 Pelham Road ($8 million) and 173 Bedford Street ($4.43 million).
If the anticipated debt exclusion votes are not approved, projected debt Service net solely of
the two projects proposed to be funded with new revenue is $7,406,769 which, when
mitigated with the proposed use of $595,000 in Capital Stabilization Funds, yields an increase
in net debt service of 5% which is the target rate of increase used in managing within-levy
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-9
Program: Shared Expenses
2200 Debt Service Town of Lexington, Massachusetts
debt service. The FY2018 proposed capital projects are described in greater detail in the
Section XI: Capital Investment in this book.
If the projects described above that are candidates for debt exclusion votes are approved,
projected debt service of $7,418,523 decreases to $7,022,294, which will only require the
use of $210,000 in Capital Stabilization Funds to meet the target of a 5% increase in debt
service.
FY2017 gross exempt debt service is $8,330,185, which did not require mitigation from the
Capital Stabilization Fund. FY2018 gross exempt debt service is projected at $12,303,692. If
no mitigation is applied, this yields an increase of $3,973,507, or 47.7%. The increase in
debt service is driven primarily by the debt service for excluded projects approved by the
voters in May 2016 including the Clarke and Diamond renovations and the installation of 6
elementary modular classrooms, as well as projected debt service for those projects that are
candidates for debt exclusion votes — on the assumption that those votes are successful -
including Fire Station Replacement Design, Hastings Elementary School Design, design funds
for improvements to Fire Department swing space at the newly acquired property at 173
Bedford Street, design funds for space for the Lexington Children's Place (LCP) program, and
funds for the acquisitions of 20 Pelham Road and 173 Bedford Street. To mitigate the impact
of this increase on Lexington taxpayers, it is proposed that $3.1 million of Capital Stabilization
Funds be appropriated to offset exempt debt service.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-10
Program: Shared Expenses
2200 Debt Service Town of Lexington, Massachusetts
Budget Summary:
Funding Sources(All Funds) FY2015 FY2016 FY2017 FY2018 Mnager's FY2018 Dollar Percent
Actual I Actual I Estimated I Estimated Add/Del is Rec. Increase Increase
Tax Le $ 15,103,973 $ 15,415,016 $ 15,529,213 $ 19,722,214 $ $ 19,722,214 $ 4,193,001 27.00%
Enter rise Funds Indirects $ $ $ $ $ $
Fees&Char es $ $ $ $ $ $
Appropriation Summary(All Funds) FY2015 FY2016 FY2017 FY2018 rvbnager's FY2018 Dollar Percent
Actual Actual Estimated Request Add/Del is Rec. Increase Increase
Com ensation $ $ $ $ $ $
E enses $ 13,853,588 $ 14823, 16 8 $ 15,529,213 $ 19,722,214 $ $ 19,722,214 $ 4,193,001 27.00%,
Level-Service Requests(Within Levy Debt) FY2015 FY2016 FY2017 FY2018 Mnager's FY2018 Dollar Percent
Actual Actual Appropriated Request Add/Del is Rec. Increase Increase
Total2210 Within-Levy Principal $ 5,490,412 $ 5,169,842 $ 5,904,336 $ 5,619,391 $ $ 5,619,391 $ 284,945 4.83%
Total 2220 Within Levy Interest $ 971,079 $ 2 ,553 $ 1,039,068 $ 1,042,257 $ $ 1,042,257 $ 3,189 0.31
Tota12230 Te orar Borrowin ' $ 63,129 $ 649,142 $ 255,624 $ 756,875 $ $ 756,875 $ 501,251 196.09%
Use of Capital Stabilization Fund to hold debt service
increases(net of projects funded with new revenue) $ (919,000) $ (620,567) $ (710,000) $ (595,000) $ $ (595,000) $ 115,000 16.20%
to 5%annually
Net ii Debt Service $ 5,605,620 $ 6,119,970 $ 6,489,028
Level-Service Requests(Exempt Debt) FY2015 FY2016 FY2017 FY2018 Mnager's FY2018 Dollar Percent
Actual Actual A ro riated Re uest Add/Del is Rec. Chan a Chan e
Use of Capital Stabilization Fund to mitigate impact $ (950,000) $ (215,000) $ - $ (3,100,000) $ $ (3,100,000) $ (3,100,000) ---
of excluded debt service on property tax bills
Object Code Summary(All Funds) FY2015 FY2016 FY2017 FY2018 rvbnager's FY2018 Dollar Percent
Actual Actual Appropriated Request Add/Del is Rec. Increase Increase
Salaries&Wages $ $ $ $ $ $
Overtime $ $ $ $ $ $
Compensation $ - $ - $ $ $ $
Contractual Services $ 15,103,973 $ 15,415,016 $ 15,529,213 $ 19,722,214 $ $ 19,722,214 $ 4,307,199 27.94%
Utilities $ $ $ $ $ $
Supplies $ $ $ $ $ $
Small Capital $ $ $ $ $ $
Expenses $ 15,103,973 $ 15,415,016 $ 15,529,213 $ 19,722,214 $ $ 19,722,214 $ 4,307,199 30.58%
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-11
Program: Shared Expenses
2300 Reserve Fund Town of Lexington, Massachusetts
Mission: To provide for extraordinary and unforeseen expenses.
Budget Overview: The Reserve Fund is under the jurisdiction of the Appropriation
Committee.
Authorized/Appropriated Staffing:
There is no direct staff charged to this line-item. Staff support is provided through the Town
Manager and Finance departments.
Budget Recommendations:
The Town Manager's FY2018 recommendation for the Reserve Fund is $900,000, which
represents no increase over the FY2017 appropriation.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-12
Program: Shared Expenses
2300 Reserve Fund Town of Lexington, Massachusetts
Budget Summary:
Funding Sources FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy $ - $ - $ 900,000 $900,000 $ - $900,000 $ - -
Enterprise Funds(Indirects) $ - $ - $ - $ - $ - $ - $ - -
Directed Funding(Revolving Funds) $ - $ - $ - $ - $ - $ - $ - -
Appropriation Summary FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
[Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ - $ - Is - I $ - I $ - I $ - Is - I -
Expenses $ - I $ - I $ 900,000 $900,000 $ - $900,000 $ - I -
Level-Service Requests rActu1al
205 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percen Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 2300 Reserve Fund $ - $ - $ 900,000 $900,000 $ - $900,000 $ - -
Object Code Summary rActu1al
205 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percen Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ - $ - $ - $ - I $ - I $ - $ - -
Overtime $ - $ - $ - $ - 1 $ - 1 $ - $ - -
Compensation $ - $ - $ - $ - $ - $ - $ - -
Contractual Services $ - $ - $ 900,000 $900,000 $ - $900,000 $ - -
Utilities $ - $ - $ - $ - $ - $ - $ - -
Supplies $ - $ - $ - $ - $ - $ - $ - -
SmaII Capital $ - $ - $ - $ - $ - $ - $ - -
Expenses $ - I $ - I $ 900,0001 $900,000 $ - 1 $900,000 $ - I -
Notes: The FY2015 and FY2016 budgets for the Reserve Fund were $900,000 in each year.
In FY2015, a total of $289,620 was transferred for supplemental funding for—
• Economic Development contractual services ($69,120),
• Economic Development part-time wages ($17,500),
• Economic Development supplies ($17,500),
• Board of Health contractual services ($11,500),
• Facilities Capital - LHS Modular Classrooms ($150,000), and
• Board of Selectmen legal services ($24,000).
• The Economic Development transfers were in support of the Town's assumption of operations
of the Lexington Visitor Center in September 2014.
In FY2016, a total of $176,800 was transferred for supplemental funding for—
• the Cary Memorial Building Project for the remediation of unforeseen hazardous materials
($150,000), and
• supplemental funding for park improvements — hard court resurfacing ($26,800).
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-13
This Page Left Blank Intentionally
MORNiN
APRIL IQTH
4t ING10
Program: Shared Expenses
2400 Public Facilities Town of Lexington, Massachusetts
Mission: The mission of the Department of Public Facilities is to manage the efficient
operation and maintenance of Town buildings, preserve facility and equipment assets of the
Town, and plan and implement capital improvements. This mission is accomplished by
establishing appropriate services in support of building users, fostering continuous
improvement in delivery of services, and by establishing a five-year capital plan in
collaboration with the Permanent Building Committee and other Town committees.
Budget Overview: The Department of Public Facilities (DPF) is responsible for the
coordination and care of all Town-owned buildings inclusive of those under the control of the
Town Manager, Library Trustees and School Committee. The primary areas of service
include custodial care and cleaning, building maintenance and repair (including preventative
maintenance), utilities, and landscaping and grounds (school buildings only). The DPF
administrative staff develops and implements the programs that provide services for the
Town buildings. In addition, the DPF Capital Budget and the Building Rental Revolving Fund
are managed by DPF staff.
Departmental Initiatives:
1. Continue renovations and additions at schools in support of increasing enrollments
2. Support implementation of Town Public Safety projects
3. Implement other priority projects.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-14
Program: Shared Expenses
2400 Public Facilities Town of Lexington, Massachusetts
Authorized/Appropriated Staffing
ppointing ALIthority,
Town Manager
SUperintendent of
Schools
Director of PUbli
Facilities,
FAss��sstai,itIDirector fir i ct Manager
it o ffice IR !aina;ger
ssistairrt to tJh Rtarota lProjects
Facility 18=r��Gir����ur�
Piro ect Manager Adininistrator
LIHIS,IFacility Manager ILHS Custodians Facility Cboircl inator
,Superintendent
Cuis�todial Sera key
Custodians M�r"l a nmi�c�iii R,�Wa III A s poi s: r�t
Maintenance
Facilities
Superintendent Custodians
A/V Techinic i ain
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-15
Program: Shared Expenses
2400 Public Facilities Town of Lexington, Massachusetts
FY2015 FY2016 FY2017 FY2018
School Facilties 2410 Budget Budget Budget Request
Maintenance Staff 10 11 11 11
Custodian' 48 48 49 52
Subtotal FTE 58 59 60 63
Municipal Facilities 2420
Foreman 1 0 0 0
Technician 1 0 0 0
Custodian 9 10 10 10
Subtotal FTE 11 10 10 10
Shared Facilities 2430
Administrative Asst- Facility Coordinator 1 1 1 1
Administrative Asst-Clerical/Rental Administrator 1 1 1 1
Office Manager 1 1 1 1
Municipal Assistant- Part time 0.5 0.5 0.5 0.5
Director of Public Facilties 1 1 1 1
Assistant Director of Public Facilties 1 1 1 1
Superintendent of Custodial Services 1 1 1 1
Project Manager 1 1 1 1
Facility Superintendent 1 1 1 1
Facility Engineer 1 1 1 1
Event Manager 1 1 1 1
LHS Facility Manager 1 1 1 1
Subtotal FTE4 11.5 11.5 11.5 11.5
Total IFTE 80.5 :0
Notes:
1 FY2017 includes 1 additional staff at LHS resulting from two prefab buildings. FY2018 includes 3 additional staff for the
Lexington Children's Place at the Central Administration Building,and Diamond and Clarke Middle School additions
and renovations.
z Foreman position replaced by Head Custodian position.
s Municipal Technician replaced by Electrician in School(Townwide)Maintenance Staff
a FTE count does not include a full-time Assistant Project Manager.Expense charged to construction projects.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-16
Program: Shared Expenses
2400 Public Facilities Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended All Funds Department of Public Facilities budget inclusive of the
General Fund operating budget, the Building Rental Revolving Fund and the PEG Revolving
Fund — which funds staff that provide technical support to governmental programming — is
$10,898,271. The recommended budget is a $416,328, or 3.97% increase from the FY2017
budget.
The Department of Public Facilities FY2018 recommended General Fund operating budget —
inclusive of the Education Facilities, Municipal Facilities and Shared Facilities divisions — is
$10,402,987, which is a $400,571, or 4.00% increase from the FY2017 General Fund budget.
The General Fund operating budget for Compensation is $5,352,096, and reflects a
$349,690, or 6.99% increase, which is attributable to the addition of three custodians to
maintain new education spaces at Clarke, Diamond and the Lexington Children's Place at the
Central Administration Building; the correction of a technical error in the FY2017 budget
which omitted the salary for a maintenance staff vacancy; and contractual obligations for
step increases and cost-of-living adjustments under the SEIU and AFSCME contracts which
extend through .tune 30, 2018.
The General Fund operating budget for Expenses is $5,050,891 and reflects a $50,881, or
1.02% increase. Utility costs are stable, with only a $6,446 or 0.22% increase, which
includes a savings of $66,088 or 7.87% in natural gas, and an increase of $55,834 or 2.85%
in electricity which is offset by estimated savings of $190,000 from the new solar installation
at Hartwell Avenue. Utility costs for new buildings at Pelham Rd. and 171/173 Bedford St.
are also included.
The FY2018 Facilities Department recommended PEG Revolving Fund request is $22,208,
which reflects a $1,516 or 7.33% increase from the FY2017 budget, primarily to reflect the
actual cost of benefits for staff assigned to the fund. The Board of Selectmen's budget
includes additional spending associated with the PEG Revolving Fund. The Building Rental
Revolving Fund budget request is $473,077, an increase of $14,242, or 3.10% which is
primarily attributable to prospective increases in wages for staff charged to this account,
reflecting the actual costs of benefits for those staff, and increases in supply costs due to
increasing rental use.
Program Improvement Requests:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
In-House Cleaning of Tow n Buildings $ 11,698 $ 33,513 $ 45,211 1 $ - $ - $ $ 45,211
*PIR total requested is net of amount currently in expense budget for contracted services.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-17
Program: Shared Expenses
2400 Public Facilities Town of Lexington, Massachusetts
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources All Funds Actual Actual Estimated Request Add/Del is Rec. Increase Increase
Tax Le $ 9,894,474 $ 9,820,826 $10,002,416 $10,402,987 $ $10,402,987 $400,571 4.00%
Revolving Funds
Building Rental Revolving Fund $ 388,275 $ 472,443 $ 458,835 $ 473,077 $ $ 473,077 $ 14,242 3.10%
PEG Revolvin Fund $ 13,970 $ 20,502 $ 20,692 $ 22,208 $ $ 22,208 $ 1,516 7.33%
Total 00
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary(All Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 4,925,159 $ 5,046,750 $ 5,274,617 $ 5,625,188 $ $ 5,625,188 $350,571 6.65%
Expenses $ 5,367,065 $ 5,247,773 $ 5,188,010 $ 5,248,891 $ $ 5,248,891 $ 60,881 1.17%
Benefits $ 4,495 $ 19,248 $ 19,316 $ 24,192 $ $ 24,192 $ 4,876 25.25%
FY2015 I FY2016 FY2017 FY2018 LAdd/Dels
FY2018 Dollar Percent
Program Summary(All Funds Actual Actual A ro riation Request is Rec. Increase Increase
Education Facilities $ 7,386,777 $ 7,175,126 $ 7,347,808 $ 7,771,708 $ 7,771,708 $423,901 5.77%
Munici al Facilities $ 1,754,596 $ 1,873,851 $ 1,924,752 $ 1,871,581 $ 1,871,581 $ 53,171 -2.76%
Shared Facilities $ 1155,347 $ 11264,794 $ 1,209,382 $ 1,254,981 $ 1,254,981 1$ 45.599 1 3.77/
Total 00
FY2015 FY2016 FY2017 FUes
Manager's FY2018 Dollar Percent
Object Code Summary(All Funds) Actual Actual Appropriation RAdd/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 4,383,139 $ 4,549,361 $ 4,832,909 $ 5 $ $ 5,178,767 $345,858 7.16%
Overtime $ 542,021 $ 497,389 $ 441,708 $ $ 1$ 446 421 1$ 4 713 1.07/
Personal Services $ 4,925,159 $ 5,046,750 $ 5,274,617 $ 5,625,188 $ $ 5,625,188 $350,571 6.65%
Contractual Services $ 1,386,048 $ 1,433,539 $ 1,346,560 $ 1,325,060 $ $ 1,325,060 $ 21,500 -1.60%
Utilities $ 3,194,209 $ 2,817,094 $ 2,994,730 $ 3,001,176 $ $ 3,001,176 $ 6,446 0.22%
Supplies $ 685,872 $ 786,570 $ 717,720 $ 786,155 $ $ 786,155 $ 68,435 9.54%
Small Capital $ 100,937 $ 210,570 $ 129,000 $ 136,500 $ $ 136,500 $ 7,500 5.81%
Expenses $ 5,367,065 1 $ 5,247,773 1 $ 5,188,0101 $ 5,248,891 1 $ I $ 5,248,891 1$ 60881 1 1.17%
Benefits $ 4,495 1 $ 19,248 1 $ 19,3161 $ 24,192 $ 1 $ 24,192 $ 47876 25.2%
Total 00
FY2015 I FY2016 FY2017 FY2018 LAdd/Dels
r' FY2018 Dollar Percent
Appropriations Summary(General Fund Only) Actual Actual Appropriation Request Mgr's Rec. Increase Increase
Com ensation $ 4,689,947 $ 4,767,444 $ 5,002,406 $ 5,352,096 $ 5,352,096 $ 349,690 6.99%
$ 5,204527 $ 5053382 $ 5000010 $ 5,050,891 $ 5,050,891 $ 50,881 1.02%
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriations Summary(Non-General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Building Rental Revolving Fund $ 388,275 $ 472,443 $ 458,835 $ 473,077 $ $ 473,077 $ 14,242 3.10%
Personal Services $ 221,242 $ 263,713 $ 256,065 $ 256,746 $ $ 256,746 $ 681 0.27%
Benefits $ 4,495 $ 14,339 $ 14,770 $ 18,331 $ $ 18,331 $ 3,561 24.11%
Expenses $ 162,538 $ 194,391 $ 188,000 $ 198,000 $ $ 198,000 $ 10,000 5.32%
PEG Revolving Fund $ 13,970 $ 20,502 $ 20,692 $ 22208 $ $ 22,208 $ 1,516 7.33%
Personal Services $ 13,970 $ 15,594 $ 16,146 $ 16,,347 $ $ 16,347 $ 201 1.24%
Benefits $ - $ 4,908 $ 4,546 $ 5,861 $ $ 5,861 $ 1,315 28.94%
Total 00
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IV-18
Section V: Program 3000: Public Works
This section includes detailed information about the FY2018 Operating Budget & Financing
Plan for Public Works (DPW). It includes:
• 3000-3500 DPW Summary V-2
• 3100 DPW Administration & Engineering V-7
• 3200 Highway V-11
• 3300 Public Grounds V-15
• 3400 Environmental Services V-19
• 3600 Water Enterprise V-23
• 3700 Sewer Enterprise V-27
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-1
Program: Public Works
3000 — 3500 DPW Summary Town of Lexington, Massachusetts
Mission: The Department of Public Works is a professional team dedicated to
enhancing the quality of life in Lexington and supporting the Town's core values. The
Department makes every effort to maximize the efficient, effective use of Town
resources in the support, maintenance and upkeep of the infrastructure, public lands
and programs. Staff is committed to public safety and providing prompt, courteous,
quality service to both our customers and to each other.
Budget Overview: The Department of Public Works is comprised of multiple divisions
including Administration and Engineering, Highway, Public Grounds and Environmental
Services. The services provided by Public Works include the maintenance, repair and
construction of the Town's infrastructure, roads, equipment and property. The
Department of Public Works is responsible for 284 lane miles of road, 154 miles of
water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch
basins, 160 pieces of equipment, 9 parks, 4 cemeteries, the Pine Meadows golf course,
and the 5.5 mile-long .lack Edison Memorial Bikeway. Public Works supports Town
functions through the maintenance and repair of facilities such as playing fields, and the
bikeway. This program also includes the Town's water and sewer operations, which
function as separate enterprise funds and are shown in separate enterprise budgets.
Along with the day to day duties, many DPW staff are also actively involved or work
with Town committees. Those committees include the Permanent Building Committee,
the Tree Committee, the Center Committee, the Water/Sewer Abatement Board, the
Capital Expenditures Committee, the Energy Committee, the Electric Utility Ad-Hoc
Committee, the Transportation Safety Group, the Bicycle Advisory Committee and the
Recreation Committee, as well as other internal committees and teams.
Departmental Initiatives:
1. Continue the American Public Works Association re-accreditation process.
2. Continue the storm water initiatives in response to the new NPDES permit.
3. Support the implementation of People GIS Asset Management and Work Order
System.
4. Work with Energy Committee and Sustainability Committee to improve energy
efficiencies.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-2
Program: Public Works
3000 — 3500 DPW Summary Town of Lexington, Massachusetts
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Departmentof • • •
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
Management Analyst 0.6 0.6 0.6 0.6
Office Manager 1 1 1 1
Municipal Assistant 0 0 0 0
Department Account Assistant' 2.6 2.6 2.6 2.6
Department Assistant-Pub Grounds/Cemetery 1 1 1 1
Department Lead Assistant 1 1 1 1
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineer 1 1 1 1
Engineering Assistant 4 4 4 4
Engineering Aide 0.7 0.7 0.7 0.7
Supt of Equipment, Highways& Drains 1 1 1 1
Crew Chief 6 6 6 6
Laborer 0 0 0 0
Heavy Equipment Operators 10 12 12 12
Grader/Shovel Operator 1 1 1 1
Information Coordinator 1 1 1 1
Seasonal Laborer 2.2 2.2 2.2 2.2
Highways and Drains Foreman 1 1 1 1
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
Superintendent of Public Grounds 1 1 1 1
Laborer-Truck Driver 3 1 1 1
Leadmen 7 7 7 7
Senior Arborist 2 2 2 2
Tree Climber 2 2 2 2
Cemetery Foreman 1 1 1 1
Department of Public Works-Compost Revolving Fund
Superintendent of Environmental Services 1 1 1 1
Crew Chief 1 1 1 1
Heavy Equipment Operators 1 1 1 1
Seasonal Heavy Equipment Operator 0.5 0.5 0.5 0.5
Seasonal Laborer 0.7 0.7 0.7 0.7
Total FT/PT 57 FT/I i i i i
Explanatory Notes
1 FT Dept.Acct. Clerk shown as 0.6 from General Fund; 0.4 is charged to Water and Sewer Enterprise.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-3
Program: Public Works
3000 — 3500 DPW Summary Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended All Funds Public Works budget inclusive of the General Fund
operating budget and the Burial Containers, Compost Operations, Lexington Tree Fund,
Minuteman Household Hazardous Waste, and Regional Cache — Hartwell Avenue
revolving funds is $10,446,929. The recommended budget is a $511,753, or 5.15%
increase over the restated FY2017 budget. The FY2017 budget is restated to reflect
cost of living increases that were negotiated subsequent to the adoption of the FY2017
budget at the 2016 annual town meeting.
The FY2018 recommended Public Works General Fund operating budget is $9,468,210,
which is a $421,718, or 4.66% increase from the restated FY2017 General Fund
budget.
The General Fund operating budget for Compensation is $4,050,807, and reflects an
$87,772 or 2.21% increase, which is attributable to the cost of contractually obligated
step increases and cost of living adjustments. FY2018 Compensation does not include
any estimate of prospective cost of living increases for contracts expiring on .tune 30,
2017. Funds for prospective increases are captured in the Salary Adjustment account
within the Town Manager's budget.
The General Fund operating budget for Expenses is $5,417,404 and reflects a $333,946
or 6.57% increase.
The combined FY2018 recommended Revolving Fund budgets (see page V-6) are
$978,719 which is a $90,035 or 10.13% increase over FY2017.
Please see the division sections on the following pages for a detailed explanation of the
FY2018 budget changes.
Program Improvement Requests:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Senior Civil Engineer* $ 19,134 $ 17,258 $ 36,392 $ (7,345) $ 8,964 $ 1,619 $ 34,773
Pavement Markings $120,000 $ - $ 120,000 $ 75,000 $ 75,000 $ 45,000
Landscape Maintenance at $ 5,000 $ - $ 5,000 $ 5,000 $ 5,000 $ -
Munroe Cemetery—
Street Tree Health $ 50,000 $ - $ 50,000 $ 50,000 $ - $ 50,000 $ -
Assessments
Heavy Equip Operator @ $ 20,596 $ 15,972 $ 36,568 $ - $ - $ - $ 36,568
Compost Facility PTto FT`
"Senior Engineer targeted to begin enployrrent no earlier than Noven-ber 1,2017.
""Funding is subject to the availability of funding fromthe Munroe Cenetery Trust Fund.
"""Compost Revolving Fund-Staffing will be revisited once solar project is conplete and windrow utilization has been established.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-4
Program: Public Works
3000 - 3500 DPW Summary Town of Lexington, Massachusetts
Budget Summary:
Funding Sources FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Le $ 8,423,483 $ 7,768,185 $ 8,125,014 $ 8,528,575 $117,655 $ 8,645,730 $520,716 4.96%
Enterprise Funds Indirects $ 657,599 $ 562,367 $ 638,811 $ 588,560 $ - $ 588,560 $ 50,251 -7.87%
Fees,Charges and Available Funds
Parkin Fund $ 6,961 $ 8,208 $ 8,208 $ 8,000 $ $ 8,000 $ 208 -2.53%
Cemetery Trust $ 105,000 $ 105,000 $ 105,000 $ 55,000 $ $ 55,000 $ 50,000 -47.62%
Munroe Cemetery Fund $ $ $ $ $ 5,000 $ 5,000 $ 5,000
Cemetery Prep Fees $ 133,079 $ 125,588 $ 127,200 $ 126,000 $ - $ 126,000 $ (1,200) -0.94%
Misc.Charges for Service $ 629 $ 698 $ 700 $ 700 $ $ 700 $ - -
Licenses&Permits $ 39,878 $ 33,637 $ 41,559 $ 39,220 $ $ 39,220 $ (2,339) -5.63%
Revolving Funds
Burial Containers $ 29,060 $ 36,340 $ 40,000 $ 40,000 $ $ 40,000 $ - -
Compost Operations $ 452,501 $ 607,842 $ 612,287 $ 703,719 $ $ 703,719 $ 91,432 14.93%
Lexington Tree Fund $ 24,823 $ 40,421 $ 45,000 $ 45,000 $ $ 45,000 $ - -
Minuteman Household Hazardous Waste 1 $ 147,420 $ 147,872 $ 180,000 $ 180,000 $ $ 180,000 $
Regional Cache-Hartwell Ave. 1 $ 1,669 $ 1,358 $ 11,397 $ 10,000 1$ $ 10,000 $ 1,397 -12.260/o
Total 00 00 .
Appropriation Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 4,229,394 $ 4,057,433 $ 4,233,910 $ 4,280,496 $ 52,655 $ 4,333,151 $ 99,241 2.34%
Expenses $ 5,723,518 $ 5,303,266 $ 5,541,705 $ 5,807,404 $ 70,000 $ 5,877,404 $335,699 6.06%
Benefits $ 29,526 $ 30,934 $ 55,000 $ 56,650 $ - $ 56,650 $ 1,650 3.00%
Debt Service(Revolving Fund $ 39,663 $ 45,883 $ 104,561 $ 179,725 $ - $ 179,725 $ 75,164 71.89%
Total 00 00 .
Program Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 3110 Administration $ 589,273 $ 593,012 $ 618,119 $ 603,733 $ - $ 603,733 $ 14,386 -2.33%
Total 3120 Town Engineering $ 649,149 $ 752,545 $ 834,350 $ 833,973 $ 7,345 $ 826,628 $ 7,722 -0.93%
Total 3130 Street Lighting $ 304,859 $ 270,846 $ 265,302 $ 257,853 $ - $ 257,853 $ 7,449 -2.81%
Total3210 Highway $ 1,075,496 $ 1,209,614 $ 1,330,860 $ 1,338,783 $ 75,000 $ 1,413,783 $ 82,923 6.23%
Total 3220 Road Machinery $ 769,337 $ 664,290 $ 642,697 $ 678,639 $ - $ 678,639 $ 35,942 5.59%
Total 3230 Snow Removal $ q $ 1,196,662 $ 1,188,024 $ 1,257,822 $ $ 1,257,822 $ 69,798 5.88%
Total3310 Parks $ $ 1,044,482 $ 1,142,052 $ 1,160,161 $ $ 1,160,161 $ 18,110 1.59%
Total 3320 Fore try $ $ 355,440 $ 460,591 $ 468,236 $ 50,000 $ 518,236 $ 57,645 12.52%
Total 3330Cemeter $ $ 355,613 $ 361,867 $ 369,731 $ 5,000 $ 374,731 $ 12,864 3.55%
Total 3410 Refuse Collection $ $ 995,153 $ 811,056 $ 884,051 $ - $ 884,051 $ 72,995 9.00%
Total3420 Recycling $ $ 1,626,858 $ 1,679,664 $ 1,855,724 $ $ 1,855,724 $ 176,060 10.48%
Total 3430 Refuse Disposal $ $ 573,000 $ 600,594 $ 615,567 $ $ 615,567 $ 14,973 2.49%
Total 00 00 .
Object Code Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 3,532,107 $ 3,641,325 $ 31822,730 $ 3,863,197 $ 52,655 $ 3,915,852 $ 93 122 2.44%
Overtime $ 697,287 $ 416,108 $ 411,180 $ 417,299 $ $ 417,299 $ 6,119 1.49%
Personal Services $ 4,229,394 $ 4,057,433 $ 41233,910 $ 4,280,496 $ 52,655 $ 4,333,151 $ 99,241 2.34%
Contractual Services $ 3,988,885 $ 3,839,946 $ 3,974,732 $ 4,203,863 $ 70,000 $ 4,273,863 $299,131 7.53%
Utilities $ 433,408 $ 342,877 $ 345,657 $ 385,633 $ - $ 385,633 $ 39,976 11.57%
Supplies $ 1,228,256 $ 1,060,457 $ 1,140,7% $ 1,147,408 $ $ 1,147,408 $ 6,609 0.58%
Small Capital $ 72,971 $ 59,986 $ 80,517 $ 70,500 $ $ 70,500 $ 10,017 -12.44%
Expenses $ 5,723,518 $ 5,303,266 $ 5,541,705 $ 5,807,404 $ 70,000 $ 5,877,404 $335,699 6.06%
Benefits $ 29,526 $ 30,934 $ 55,000 $ 56,650 $ - $ 56,650 1 $ 1,650 3.00%
Debt $ 39,663 $ 45,883 $ 104,561 $ 179,725 $ - $ 179,725 1 $ 75,164 71.89%
Total 00 00 .
Object Code Summary(General Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 3,322,220 $ 3,407,654 $ 3,586,356 $ 3,615,872 $ 52,655 $ 3,668,527 $ 82,171 2.29%
Overtime $ 675,057 $ 398,156 $ 376,678 $ 382,279 $ - $ 382,279 $ 5,601 1.49%
Personal Services 3,997,277 3,805,810 3,963,034 3,998,152 52,655 4,050,807 87,772 2.21%
Contractual Services $ 3,697,060 $ 3,420,317 $ 3,621,532 $ 3,847,663 $ 70,000 $ 3,917,663 $296,131 8.18%
Utilities $ 433,408 $ 342,877 $ 345,657 $ 385,633 $ - $ 385,633 $ 39,976 11.57%
Supplies $ 1,175,684 $ 974,693 $ 1,035,752 $ 1,043,608 $ $ 1,043,608 $ 7,856 0.76%
Small Ca ital $ 63,201 $ 59,986 $ 80,517 $ 70,500 $ $ 70,500 $ 10,017 -12.44%
Expenses $ 5,369,351 $ 4,797,873 $ 5,083,458 $ 5,347,404 $ 70,000 1 $ 5,417,404 $333,946 6.57%
Total 00 00 0.
Approp Summary(General Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Com ensation $ 3,997,277 $ 3,805,810 $ 3,963,034 $ 3,998,152 $ 52,655 $ 4,050,807 $ 87,772 2.21%
Ex enses $ 5,369,351 $ 4,797,873 $ 5,083,458 $ 5,347,404 $ 70,000 $ 5,417,404 $333,946 6.57%
Total 00 00 0.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-5
Program: Public Works
3000 - 3500 DPW Summary Town of Lexington, Massachusetts
Budget Summary (continued):
Approp Summary(Non-Gen Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del M is Rec. Increase Increase
Compensation $ 232,117 $ 251,623 $ 270,876 $ 282,344 $ $ 282,344 $ 11,468 4.23/
Total 3420 Recycling:Compost $ 232,117 $ 251,623 $ 270,876 $ 282,344 $ $ 282,344 $ 11,468 4.23%
Expenses $ 354,167 $ 505,394 $ 458,247 $ 460,000 $ $ 460,000 $ 1,753 0.38%
Total 3110 Admin:Regional Cache $ 1,669 $ 1,358 $ 11,397 $ 10,000 $ $ 10,000 $ (1,397) -12.26%
Total 3320 Forestry:Tree Fund $ 24,823 $ 40,421 $ 45,000 $ 45,000 $ $ 45,000 $ 0.00%
Total 3330 Cemetery:Burial Containers $ 29,060 $ 36,340 $ 40,000 $ 40,000 $ $ 40,000 $ 0.00%
Total 3420 Recycling:Compost $ 151,195 $ 279,403 $ 181,850 $ 185,000 $ $ 185,000 $ 3,150 1.73%
Total 3420 Recycling:MMHP $ 147,420 $ 147,872 $ 180,000 $ 180,000 $ $ 180,000 $ - 0.00%
Benefits $ 29,526 $ 30,934 $ 55,000 $ 56,650 $ $ 56,650 $ 1,650 3.00%
Total 3420 Recycling:Compost $ 29,526 $ 30,934 $ 55,000 $ 56,650 $ $ 56,650 $ 1,650 3.00%
Debt $ 39,663 $ 45,883 $ 104,561 $ 179,725 $ $ 179,725 $ 75,164 71.89%
Total 3420 Recycling:Compost $ 39,663 $ 45,883 $ 104,561 $ 179,725 $ $ 179,725 $ 75,164 71.89%
Total 00 00
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-6
This Page Left Blank Intentionally
MORNiN
APRIL IQTH
4t ING10
Program: Public Works
3100 DPW Administration & Engineering Town of Lexington,MA
Mission: This element of the budget provides executive direction and leadership to all
aspects of the Department of Public Works by promoting best management practices,
administering Town policies and providing engineering support to other DPW divisions and
Town departments.
Budget Overview:
DPW Administration includes Administration, Operations, Engineering and Street Lighting.
DPW Administration and Oversight staff plan, manage, coordinate, schedule and direct the
department's activities. Staff are responsible for preparing budgets, monitoring
expenditures, developing bid specifications for DPW procurements, responding to citizens'
questions and concerns, evaluating work performance, performing inspections, managing
projects and scheduling work assignments.
Staff also support various committees including the Permanent Building Committee, Center
Committee, Energy Conservation Committee, Bicycle Advisory Committee, Tree Committee
and Water and Sewer Abatement Board.
Division Initiatives:
1. Continue to streamline Operations and Administration office assignments and
functions for efficiency.
2. Continue reaccreditation process through the American Public Works Association.
3. Expand pavement management program techniques through research and application.
4. Improve asset management capabilities through use of PeopleGIS.
5. Continue to explore options to better track street lighting outages and methods to
enhance response time to outages.
6. Continue to work with the Energy Committee and Lighting Options Committee to find
energy savings for street lights.
7. Continue to proactively maintain a cost effective lighting system which reduces outage
frequency and down time.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-7
Program: Public Works
3100 DPW Administration & Engineering Town of Lexington,MA
Public Wcark.Director
adnager a Management lf�,t�dri IEr',giiineer Officehflani:ageir
b�erani ons Anialyst
Lead Assztant Assistant Town ❑epai kiment
Engweer Acrountuing Assistant
aepartmeintalP
Senior Civil lErngiiineer
Assistants,
Engineennig
,ass ista nts
Engineering Aisle
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Element 3110: DPW Administration
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
Management Analyst 0.6 0.6 0.6 0.6
Office Manager 1 1 1 1
Department Lead Assistant 1 1 1 1
Department Account Assistant* 2.6 2.6 2.6 2.6
Subtotal FTE 7.2 7.2 7.2 7.2
Subtotal FT/PT 6 FT/2 PT 6 FT/2 PT 6 FT/2 PT 6 FT/2 PT
Element 3120: Engineering
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineer 1 1 1 1
Engineering Assistant 4 4 4 4
Engineering Aide 0.7 0.7 0.7 0.7
Subtotal FTE 7.7 7.7 7.7 7.7
Subtotal FT/PT 7 FT/1 PT 7 FT/1 PT 7 FT/1 PT 7 FT/1 PT
Total Full/Part Time 13 FT/3 PT 13 FT/3 PT 13 FT/3 PT 13 FT/3 PT
*1 FT Assistant split between DPW, Water& Sewer
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-8
Program: Public Works
3100 DPW Administration & Engineering Town of Lexington,MA
Budget Recommendations:
The FY2018 recommended All Funds Administration and Engineering budget inclusive of the
General Fund operating budgets for Administration, Engineering and Street Lighting and the
Regional Cache Revolving Fund which funds the operation of the cache - a repository of
emergency equipment at the Hartwell Avenue compost facility for use by contributing
member communities - is $1,688,214. The recommended budget is a $29,557 or 1.72%
decrease from the restated FY2017 budget. The FY2017 budget is restated to reflect cost of
living increases that were negotiated subsequent to the adoption of the FY2016 budget at
the 2016 annual town meeting.
The recommended FY2018 Administration and Engineering General Fund operating budget is
$1,678,214 which is a $28,160, or 1.65% decrease from the restated FY2017 General Fund
budget. Of this amount, $1,289,624 is for Compensation and reflects a $62,677 or 5.11%
increase, which is attributable to the cost of contractually obligated step increases and cost
of living adjustments, the shift of $27,000 from Professional Services to Internships for
stormwater monitoring, as well as the funding of a program improvement request to hire a
second Senior Civil Engineer. FY2018 Compensation does not include any estimate of
prospective cost of living increases for contracts expiring on .tune 30, 2017. Funds for
prospective increases are captured in the Salary Adjustment account within the Town
Manager's budget.
The recommended FY2018 Administration and Engineering General Fund operating budget
for Expenses is $388,590 and reflects a $90,837, or 18.95% decrease. The most notable
changes in the Expense Budget are in the Engineering Division, which is decreasing by
$85,550; a net change primarily driven by shifts from Professional Services to: 1) Seasonal
part-time wages for interns to conduct stormwater monitoring ($27,000); and 2) Regular
Wages for a recommended program improvement to hire a second Senior Civil Engineer
($60,000).
The FY2018 recommended Regional Cache Revolving Fund request is funded at $10,000, a
$1,397 decrease from FY2017 to bring the budget in line with actual experience.
Program Improvement Requests:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Senior Civil Engineer* $ 19,134 $ 17,258 $ 36,392 $ (7,345) $ 8,964 $ 1,619 $ 34,773
'Senior Engineer targeted to begin employment no earlier than November 1,2017.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-9
Program: Public Works
3100 DPW Administration & Engineering Town of Lexington,MA
Budget Summary:
Funding Sources FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy $1,160,246 $ 1,261,921 $1,340,333 $ 1,289,479 $ (7,345) $ 1,282,134 $(58,199) -4.34%
Enterprise Funds(Indirects) $ 340,383 $ 318,028 $ 335,179 $ 366,160 $ $ 366,160 $ 30,981 9.24%
Fees&Charges
Charges for Service $ 629 $ 698 $ 700 $ 700 $ $ 700 $ - -
Licenses&Permits $ 39,878 $ 33,637 $ 41,559 $ 39,220 $ $ 39,220 $ (2,339) -5.63%
Parking Fund* $ 2,145 $ 2,120 $ 2,120 $ - $ $ - $ (2,120) -100.000/,
Re Tonal Cache-Hartwell Ave. $ 1,669 $ 1,358 $ 11,397 $ 10,000 $ $ 10,000 $ 1,397 12.26%
Total rr r
Appropriation Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $1,158,498 $ 1,184,988 $1,226,947 $ 1,236,969 $ 52,655 $ 1,289,624 $ 62,677
Ex enses $ 384,783 $ 431,415 $ 490,824 $ 458,590 $ 60,000 $ 398,590 $ 92,234 18.79%
Total rr r
Program Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total3110 DPWAdministration $ 589,273 $ 593,012 $ 618,119 $ 603,733 $ - $ 603,733 $ 14,386 -2.33%
Total 3120 Engineering $ 649,149 $ 752,545 $ 834,350 $ 833,973 $ 7,345 $ 826,628 $ 7,722 -0.93%
Total 3130 Street Lighting $ 304,859 $ 270,846 $ 265,302 $ 257,853 $ - $ 257,853 $ 7,449 -2.81%
Total rr r
Object Code Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $1,151,249 $ 1,180,111 $1,213,427 $ 1,223,296 1 $ 52,655 $ 1,275,951 1 $ 62,524 1 5.15%
Overtime $ 7,249 $ 4,876 $ 13,520 $ 13,673 1 $ $ 13,673 1 $ 153 1 1.13%
Personal Services $ 1,158,498 $ 1,184,988 $ 1,226,947 $ 1,236,969 $ 52,655 $ 1,289,624 $ 62,677 5.11%
Contractual Services $ 239,951 $ 246,391 $ 279,625 $ 256,490 $ (60,000) $ 196,490 $(83,135) -29.73%
Utilities $ 115,150 $ 125,280 $ 130,402 $ 122,000 $ $ 122,000 $ (8,402) -6.44%
Supplies $ 27,759 $ 57,974 $ 79,797 $ 78,600 $ $ 78,600 $ (1,197) -1.50%
Small Capital $ 1,922 $ 1,770 $ 1,000 $ 1,500 $ $ 1,500 $ 500 50.00%
Expenses $ 384,783 $ 431,415 $ 490,824 $ 458,590 $ (60,000) $ 398,590 $(92,234) -18.79%
Total rr r
Program Summary(General Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $1,158,498 $ 1,184,988 $1,226,947 $ 1,236,969 $ 52,655 $ 1,289,624 $ 62,677 5.11%
Expenses $ 383,114 $ 430,058 $ 479,427 $ 448,590 $ (60,000) $ 388,590 $(90,837) -18.95%
Appropriation Summary(Non-Gen'i Fund) FY2015 I FY2016 I FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual I Restated I Request I Add/Del Mgr's Rec. I Increase Increase
Expenses $ 1,669 $ 1,358 $ 11,397 1 $ 10,000 $ $ 10,000 1 $ (1,397) -12.26%
Total 3110 Admin:Regional Cache $ 1,669 $ 1,358 $ 11,397 $ 10,000 $ $ 1Q000 $ (1,397) -12.26%
Total rr 10,000 10,000
*Parking Fund reflects a restatement ofexpenses in FY2018.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-10
Program: Public Works
3200 Highway Town of Lexington, Massachusetts
Mission: The Highway Division maintains the town streets, sidewalks and storm water
infrastructure, providing for the safe movement of vehicular and pedestrian traffic. The
Highway Division performs minor construction repairs, snow and ice operations for roadways
and sidewalks, maintains all traffic signage, traffic markings and supervises contractual
service providers that perform repairs, cleaning and maintenance work. In addition, the
Road Machinery Division ensures that the Town's fleet is operational and well maintained by
performing repairs, preventative maintenance and managing the fuel management program.
Budget Overview: The Highway Division includes Highway Maintenance, Road Machinery
and Snow Removal.
Highway Maintenance is responsible for all public streets, sidewalks, town parking lots,
drainage infrastructure and brooks, performing minor construction repairs, as well as
maintaining all traffic signage and traffic markings.
Road Machinery is responsible for the repair and preventive maintenance of 160 vehicles,
rolling stock and equipment.
Snow Removal is responsible for removing snow and treating 155 miles of roads and 62 miles
of sidewalks.
The Highway Division staff works with and provides support to the Sidewalk and Center
Committees.
Division Initiatives:
1. Continue with the repair and replacement of regulatory signs per the Retro-reflectivity
study conducted in 2013.
2. Take proactive measures to repair catch basins town wide.
3. Refine the preventative maintenance program with new technologies.
4. Implementation of web-based technologies that improve efficiency.
5. Refine the use of enhanced liquids with salt in order to enhance the treatment
processes and reduce salt consumption.
6. Continue researching new technologies that will improve the efficiency of snow
removal operations.
7. Continue researching and utilizing composite plow edge technology.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-11
Program: Public Works
3200 Highway Town of Lexington, Massachusetts
Ptabdllic works Directtolr
Ma na,ge it of
Operafions
Higlh,way
Sip pert nten dent
Highv ay roreimadn II nforimation Epiiipn en4 Foirerri,an
Coorduniator
crev clh ieif' �lieclh a n i c
Heavy Equipment Grader-Shovel Truck,Di ver/
operator Operator Laboreir
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Element 3210: Highway Maintenance
Supt. of Equipment, Highways & Drains 1 1 1 1
Highway Foreman 1 1 1 1
Crew Chief 2 2 2 2
Laborer/Truck Driver 1 0 0 0
Heavy Equipment Operators 4 5 5 5
Leadman 2 2 2 2
Gradel/Shovel Operator 1 1 1 1
Information Coordinator 1 1 1 1
Seasonal Laborer 1 1 0.5 0.5
Subtotal FTE 1 14 1 14 1 13.5 13.5
Subtotal FT/PT 13 FT/2 PT 13 FT/2 PT 13 FT/1 PT 13 FT/1 PT
Element 3220: Road Machinery
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
Subtotal IF 5 5 5 5
Subtotal FT/PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT
Total Full/Part Time 18 FT/2 PT 18 FT/2 PT 18 FT/2 PT 18 FT/2 PT
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-12
Program: Public Works
3200 Highway Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended Highway budget inclusive of the Highway Maintenance, Road
Machinery and Snow Removal divisions is $3,350,244. The recommended budget is an
$188,663, or 5.97%, increase over the restated FY2017 budget. The FY2017 budget is
restated to reflect cost of living increases that were negotiated subsequent to the adoption of
the FY2017 budget at the 2016 annual town meeting.
The budget for Compensation is $1,338,529 and reflects a $3,696 or 0.28% increase, which
is attributable to replacement of retiring staff at lower steps partially offset by contractually
obligated step increases and cost of living adjustments. FY2018 Compensation does not
include any estimate of prospective cost of living increases for contracts expiring on .tune 30,
2017. Funds for prospective increases are captured in the Salary Adjustment account within
the Town Manager's budget.
The budget for Expenses is $2,011,716 and reflects a $184,967 or 10.13% increase which
includes an addition of $75,000 in Highway expenses for a program improvement for the
installation and maintenance of bicycle sharrows and bike lanes on town roadways, an
expected increase of $37,000 in diesel fuel costs for both Road Machinery and Snow
Removal, and an increase in other Snow Removal expenses of $54,500. The biggest driver
of the increase in Snow Removal expenses is for snow plow contractors and lease
agreements for three loaders and a sidewalk tractor for snow removal.
Program Improvement Requests:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Pavement Markings $120,000 $ - $ 120,0001 $ 75,000 $ 75,000 $ 45,000
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-13
Program: Public Works
3200 Highway Town of Lexington, Massachusetts
Budget Summary:
Funding Sources FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy $ 3,851,561 $ 2,910,801 $ 2,938,900 $ 3,131,208 $ 75,000 $ 3,206,208 $ 267,308 9.1%
Enterprise Funds Indirects $ 195,920 $ 126,955 $ 189, 772 $ 136,037 $ - $ 136,037 $ 53,835 -28.4%
Fees&Charges - - - - - -
Parking Fund* $ 32,924 $ 32,810 $ 32,810 $ 8,000 $ - $ 8,000 $ (24,810) -75.6%
Appropriation Summary(General Fun FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 1,639,711 $ 1,346,584 $ 1,334,832 $ 1,338,529 $ - $ 1,338,529 $ 3,696 0.28%
Expenses $ 2,440,695 $ 1,723,982 $ 1,826,749 1 $ 1,936,716 $ 75,000 $ 2,011,716 $ 184,967 10.13%
Program Summary(General Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total3210 Highway Maintenance $ 1,075,496 $ 1,209,614 $ 1,330,860 $ 1,338,783 $ 75,000 $ 1,413,783 $ 82,923 6.23%
Total 3220 Road Machinery $ 769,337 $ 664,290 $ 642,697 $ 678,639 $ - $ 678,639 $ 35,942 5.59%
Total 3230 Snow Removal $ 2,235,573 $ 1,196,662 $ 1,188,024 $ 1,257,822 $ - $ 1,257,822 $ 69,798 5.88%
Object Code Summary(General Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase I Increase
Salaries&Wages $ 1,098,811 $ 1,079,061 $ 1,076,911 $ 1,076,738 $ $ 1,076,738 1 $ 173 -0.02%
Overtime $ 540,899 $ 267,523 $ 257,921 $ 261,791 $ $ 261,791 1 $ 3,870 1 1.50%
Personal Services $ 1,639,711 $ 1,346,584 $ 1,334,832 $ 1,338,529 $ - $ 1,338,529 $ 3,696 0.28%
Contractual Services $ 1,118,196 $ 769,995 $ 780,100 $ 845,650 $ 75,000 $ 920,650 $ 140,550 18.02%
Utilities $ 272,836 $ 147,266 $ 176,480 $ 213,458 $ - $ 213,458 $ 36,978 20.95%
Supplies $ 996,323 $ 753,897 $ 813,352 $ 816,608 $ $ 816,608 $ 3,256 0.40%
Small Capital $ 53,340 $ 52,825 $ 56,817 $ 61,000 $ $ 61,000 $ 4,183 7.36%
Expenses $ 2,440,695 $ 1,723,982 $ 1,826,749 $ 1,936,716 $ 75,000 $ 2,011,716 $ 184,967 10.13%
*Parking Fund reflects a restatement of expenses in FY2018.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-14
Program: Public Works
3300 Public Grounds Town of Lexington, Massachusetts
Mission: The Public Grounds Division, working with other Town Departments, user groups
and concerned citizens, supports various Town services and recreational opportunities that
help to preserve the Town's green character and open spaces and promote public safety.
Through the Cemetery Division, it also serves bereaved families and provides well-
maintained cemetery grounds.
Budget Overview: The Public Grounds Division is comprised of the Parks, Forestry and
Cemetery functions.
The Parks staff maintain 9 parks, 12 playgrounds, 28 conservation areas, 41 athletic fields,
12 school grounds, 4 tennis facilities, 3 historical sites, the pool and reservoir complexes as
well as the Town's bicycle, fitness and conservation trails totaling approximately 630 acres.
Lexington's athletic fields are used by many groups, which put excessive demands on these
facilities. The new turf program has continued to make a marked improvement in the safety
and playability of these fields.
The Forestry staff maintain approximately 10,000 street trees, an undetermined number of
trees on Park and Conservation lands and numerous shrub bed plantings on park, cemetery,
school and conservation properties and along right-of-ways.
The Cemetery staff is responsible for the administration and maintenance of four cemeteries
including 21.5 acres in Westview, 6.9 acres in Munroe, 1.28 in Colonial and 0.5 acres in
Robbins.
Staff support the Recreation, Tree and Bicycle Advisory Committees.
Division Initiatives:
1. Develop a program to improve two turf areas per year. In 2016, the target areas
were the fields at the Fiske and Diamond Schools.
2. Continue the implementation of planting at least 130 trees per year in the Town Right-
of Ways, parks, public grounds areas, and setback areas on private property. It is
anticipated that the trees for the FY2018 plantings will come from the Tree Nursery
and bare root trees from a supplier.
3. Continue the implementation of a proactive tree maintenance program to minimize
hazard trees and provide safe, well maintained, aesthetically pleasing parks, athletic
fields and public ground areas.
4. Continue the GPS location of graves at Westview Cemetery and begin plans for the
other cemeteries.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-15
Program: Public Works
3300 Public Grounds Town of Lexington, Massachusetts
PubBile Works Director
E
ger ofperatio n,sn
SGuperintendent.of
IP'uballic Gioxunds
Carew Chief 07L
Chief �C�eim eke ry Fo reimain
E
E
prborirer Lead Wren
ED
kXeavy E�pl uiipim..,en�t
a7peratoir
Fla
l'oore r9CPnrlve i,. r�elpa rtiment
Ian,.......................]
,
-------------------
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Element 3310: Parks Division
Superintendent of Public Grounds 1 1 1 1
Crew Chief 3 3 3 3
Leadman 4 4 4 4
Heavy Equipment Operator 2 6 6 6
Laborer-Truck Driver 5 1 1 1 1 11
Subtotal FTE 15 15 15 15
Subtotal FT/PT 15 FT/0 PT 15 FT/0 PT 15 FT/0 PT 15 FT/0 PT
Element 3320: Forestry Division
Crew Chief 1 1 1 1
Se ni or Arbo ri st 2 2 2 2
Laborer-Tree Climber 2 2 2 2
Seasonal Laborer 0.6 0.6 0.6 0.6
Subtotal FTE 5.6 5.6 5.6 5.6
Subtotal FT/PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT
Element 3330: Cemetery Division
Cemetery Foreman 1 1 1 1
Lead ma n 1 1 1 1
Heavy Equipment Operator 1 1 1 1
De pa rime nt Assi sta nt 1 1 1 1
Seasonal Laborer 0.6 0.6 0.6 0.6
Subtotal FTE 1 4.6 4.6 4.6 4.6
Subtotal FT/PT j 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT
Total Full/Part Time 24 FT/4 PT 24 FT/4 PT 24 FT/4 PT 24 FT/4 PT
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-16
Program: Public Works
3300 Public Grounds Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended All Funds Public Grounds budget inclusive of the General Fund
operating budgets for the Parks, Forestry and Cemetery divisions and the Burial Containers
and Lexington Tree Fund Revolving Funds is $2,053,129, which is a $88,619 or 4.51%
increase over the restated FY2017 budget. The FY2017 budget is restated to reflect cost of
living increases that were negotiated subsequent to the adoption of the FY2017 budget at
the 2016 annual town meeting.
The combined Parks, Forestry and Cemetery FY2018 recommended General Fund operating
budget is $1,968,129 which is an $88,619 or 4.71% increase from the restated FY2017
General Fund budget.
The combined Parks, Forestry and Cemetery General Fund operating budget for
Compensation is $1,422,654 and reflects a $21,399 or 1.53% increase, which is attributable
to the cost of contractually obligated step increases and cost of living adjustments. FY2018
Compensation does not include any estimate of prospective cost of living increases for
contracts expiring on .tune 30, 2017. Funds for prospective increases are captured in the
Salary Adjustment account within the Town Manager's budget.
The combined Parks, Forestry and Cemetery General Fund operating budget for Expenses is
$545,475 and reflects a $67,220 or 14.06% increase, which is primarily attributable to
program improvement requests of $5,000 for additional landscaping at Munroe Cemetery and
$50,000 for the first of a multi-year program for assessing the health of street trees, the
removal of one-time funding of $14,700 for a leaf vacuum system, combined increases of
$11,400 to the Parks and Cemetery water budgets to reflect actual experience, as well as
various incremental adjustments to other budget lines.
The combined FY2018 revolving fund budgets are level funded at $85,000.
Program Improvement Requests:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Landscape Maintenance at $ 5,000 $ - $ 5,000 $ 5,000 $ 5,000 $ -
Munroe Cemetery**
Street Tree Health
Assessments $ 50,000 $ - $ 50,000 $ 50,000 $ - $ 50,000 $ -
**Funding is subject to the availability of funding from the Munroe Cemetery Trust Fund.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-17
Program: Public Works
3300 Public Grounds Town of Lexington, Massachusetts
Budget Summary:
Funding Sources FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy $1,175,595 $ 1,330,803 $ 1,533,550 $1,645,766 $ 50,000 $1,695,766 $162,216 10.58%
Enterprise Funds(Indirects) $ 121,296 $ 117,384 $ 113,760 $ 86,363 $ - $ 86,363 $ (27,397) -24.08%
Fees&Charges
Cemetery Prep Fees $ 133,079 $ 125,588 $ 127,200 $ 126,000 $ - $ 126,000 $ (1,200) -0.94%
Directed Funding
Cemetery Trust $ 105,000 1 $ 105,000 $ 105,000 $ 55,000 $ - $ 55,000 1 $ (50,000) -47.62%
Munroe Cemetery Fund $ - $ - $ - $ - $ 5,000 $ 5,000 $ 5,000 -
Revolving Funds
Burial Containers $ 29,060 $ 36,340 $ 40,000$- 40,000 $ - $ 40,000 $ -
Lexington Tree Fund $ 24,823 $ 40,421 $ 45,000 $ 45,000 $ - $ 45,000 $ - -
Total 00 000
Appropriation Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 1,199,068 $1,274,238 $ 1,401,255 $1,422,654 1 $ - $1,422,654 $ 21,399 1.53%
Expenses $ 389,785 $ 481,297 $ 563,255 1 $ 575,475 $ 55,000 $ 630,475 $ 67,220 11.937/o
Total 00 000
Program Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total3310 Parks Division $ 978,175 $1,044,482 $ 1,142,052 $1,160,161 $ - $1,160,161 $ 18,110 1.59%
Total 3320 Forestry $ 310,143 $ 355,440 $ 460,591 $ 468,236 $ 50,000 $ 518,236 $ 57,645 12.52%
Total 3330 Cemetery $ 300,534 $ 355,613 $ 361,867 $ 369,731 $ 5,000 $ 374,731 $ 12,864 3.55%
Total 00 000
Object Code Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&wages $ 1,072,159 $1,148,481 $ 1,296,018 $1,315,838 $ $1,315,838 $ 19,820 1.53%
Overtime $ 126,909 $ 125,757 $ 105,237 $ 106,816 $ $ 106,816 $ 1,579 1.50%
Personal Services $1,199,068 $1,274,238 $1,401,255 $1,422,654 $ - $1,422,654 $ 21,399 1.53%
Contractual Services $ 155,245 $ 183,214 $ 290,280 $ 304,400 $ 55,000 $ 359,400 $ 69,120 23.81%
Utilities $ 45,422 $ 70,331 $ 38,775 $ 50,175 $ - $ 50,175 $ 11,400 29.40%
Supplies $ 181,180 $ 222,361 $ 211,500 $ 212,900 $ $ 212,900 $ 1,400 0.66%
Small Capital $ 7,939 $ 5,392 $ 22,700 $ 8,000 $ $ 8,000 $ (14,700) -64.76%
Expenses $ 389,785 $ 481,297 $ 563,255 $ 575,475 $ 55,000 $ 630,475 $ 67,220 11.93%
Total 00 000
Appropriation Summary(General Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $1,199,068 $ 1,274,238 $ 1,401,255 1 $1,422,654 $ $1,422,654 1 $ 21,399 1.53%
Expenses $ 335,902 $ 404,536 $ 478,255 1 $ 490,475 $ 55,000 $ 545,475 $ 67,220 14.06%
Total 00 000
Appropriation Summary(Non-Gen'l Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ - $ - $ - $ - $ - $ - $
Expenses $ 53,883 $ 76,761 $ 85,000 $ 85,000 $ - $ 85,000 $
Total 3320 Forestry $ 24,823 $ 40,421 $ 45,000 $ 45,000 $ - $ 45,000 $
Total 3330 Cemetery $ 29,060 $ 36,340 $ 40,000 $ 40,000 $ - $ 40,000 $
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-18
Program: Public Works
3400 Environmental Services Town of Lexington, Massachusetts
Mission: The Environmental Services Division manages the solid waste, recyclables, yard
waste and household hazardous products generated by households and municipal facilities.
The Division also provides educational materials on ways to reduce the solid waste, increase
recycling and composting, and reduce the toxicity of the waste stream.
Budget Overview: The Environmental Services Division includes Refuse Collection and
Disposal, Recycling, Yard Waste and Appliance/Electronic Waste.
Refuse collection is the curbside collection of non-recyclable residential solid waste and the
separate collection of large appliances and yard waste. Recycling is the curbside collection of
recyclable products, management of yard waste operations at the Hartwell Avenue Compost
Facility, operation of the Minuteman Household Hazardous Products regional facility and
curbside collection of televisions, computer monitors and other electronics (CRT's) and drop
off of corrugated cardboard.
The Town's five-year contract with .IRM Hauling and Recycling, Inc. will end on .tune 30,
2017. A new bid will be released in 2017 for a new five-year contract beginning in FY2018.
The Town is currently under contract with Wheelabrator in North Andover for refuse disposal
through .tune 30, 2020.
Division Initiatives:
1. Continue to oversee enforcement of mandatory recycling by-law and State waste ban
regulations implemented by curbside collection vendor.
2. Develop a new landscape contractor yard waste disposal permit program.
3. Update work plan for Hartwell Avenue due to solar construction project.
4. Examine recycling opportunities for the Lexington Business community.
5. Continue to explore future alternative disposal options for municipal solid waste.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-19
Program: Public Works
3400 Environmental Services Town of Lexington, Massachusetts
Public Works Director
Manager of
Operations
Superintendent of
Environmental Services
Seasonal Attendant Crew Chief
................ ........ ----------------F---------
Heavy Equipment
Operator
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Element 3420: Recycling*(Compost Facility)
Superintendent of Environmental Services 1 1 1 1
Crew Chief 1 1 1 1
Heavy Equipment Operator 1 1 1 1
Seasonal Heavy Equipment Operator 0.5 0.5 0.5 0.5
Seasonal Attendant 0.7 0.7 0.7 0.7
Subtotal FTE 1 4.2 1 4.2 1 4.2 1 4.2
Subtotal FT/PT 3 FT/1 PT* 1 3 FT/1 PT* 1 3 FT/1 PT* 1 3 FT/1 PT*
Total Full/Part Time 3 FT/1 PT 3 FT/1 PT 3 FT/1 PT 3 FT/1 PT
Explanatory Notes
*The positions shown in Element 3420: Recycling are paid from the DPW Revolving Account.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-20
Program: Public Works
3400 Environmental Services Town of Lexington, Massachusetts
Budget Recommendations:
The recommended FY2018 All Funds Environmental Services budget inclusive of the General
Fund operating budgets for the Refuse Collection, Recycling and Refuse Disposal divisions
and the Compost Operations and Minuteman Household Hazardous Waste Program Revolving
Funds is $3,355,342, which is a $264,028 or 8.54% increase over the FY2017 budget.
There is no Compensation in the Refuse Collection, Recycling and Refuse Disposal General
Fund operating budget as all staff are funded within the Compost Operations Revolving Fund
budget.
The combined General Fund Refuse Collection, Recycling and Refuse Disposal operating
budget for Expenses is $2,471,623 and reflects a $172,596 or 7.51% increase. The Refuse
Collection expense budget is recommended at $884,051, an increase of $72,995 or 9.0%,
and the Recycling expense budget is recommended at $972,005 an increase of $84,628 or
9.54%, both of which reflect projected increases in the Town's contracts for refuse and
recycling collections which will be rebid in 2017. The Refuse Disposal expense budget is
recommended at $615,567, an increase of $14,973 or 2.49%, attributable to a 2.5% or
$1.61 increase in the Town's tipping fee per ton. Total refuse disposal tonnage for FY2018 is
projected to be 9,300 tons.
The FY2018 revolving fund budgets are recommended at $883,719, a $77,364 or 10.82%
increase. Minuteman Household Hazardous Waste Program Revolving Fund is level-funded
at $180,000. The Compost Operations Revolving Fund is recommended at $703,719 a
$91,432 or 14.93% increase which reflects an $11,468 increase in compensation
(attributable to step and cost of living increases), and a $75,164 increase in debt service
payments for a loader and windrow turner purchased to accommodate the smaller footprint
from the solar panel installation.
Proaram Improvement Reauests:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Heavy Equip Operator @ $ 20,596 $ 15,972 $ 36,568 $ - $ - $ - $ 36,568
Compost Facility PT to FT***
—Compost Revolving Fund-Staffing w ill be revisited once solar project is complete and windrow utilization has been established.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-21
Program: Public Works
3400 Environmental Services Town of Lexington, Massachusetts
Budget Summary:
Funding Sources FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy $2,209,641 $2,239,297 $2,299,027 $ 2,471,623 $ $ 2,471,623 $172,596 7.51%
Revolving Funds - - - $ - $ $ - $ - -
Compost Operations $ 452,501 $ 607,842 $ 612,287 $ 703,719 $ $ 703,719 $ 91,432 14.93%
MHHP O erations $ 147,420 $ 147,872 $ 180,000 $ 180,000 $ $ 180,000 $ - -
Total 00 :i9,562 $2,995,011 $3,091,314i
Appropriation Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 232,117 $ 251,623 $ 270,876 $ 282,344 $ $ 282,344 $ 11,468 4.23%
Expenses $2,508,256 $2,666,572 $2,660,877 $ 2,836,623 $ $ 2,836,623 $175,746 6.60%
Benefits $ 29,526 $ 30,934 $ 55,000 $ 56,650 $ $ 56,650 $ 1,650 3.00%
Debt Service Revolvin Fund $ 39,663 $ 45,883 $ 104,561 $ 179,725 $ $ 179,725 $ 75,164 71.89%
Total 00 :i9,562 $2,995,011 $3,091,314i
Program Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 3410 Refuse Collection $ 779,561 $ 795,153 $ 811,056 $ 884,051 $ $ 884,051 $ 72,995 9.00%
Total 3420 Recycling $ 1,416,101 $ 1,626,858 $ 1,679,664 $ 1,855,724 $ $ 1,855,724 $176,060 10.48%
Total 3420 Refuse Disposal $ 613,900 $ 573,000 $ 600,594 $ 615,567 $ $ 615,567 $ 14,973 2.49%
Total 00 :i9,562 $2,995,011 $3,091,314i
Object Code Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 209,887 $ 233,671 $ 236,374 $ 247,325 $ $ 247,325 $ 10,951 4.63%
Overtime $ 22,230 $ 17,952 $ 34,502 $ 35,020 $ $ 35,020 $ 518 1.50%
Personal Services $ 232,117 $ 251,623 $ 270,876 $ 282,344 $ $ 282,344 $ 11,468 4.23%
Contractual Services $2,475,492 $2,640,346 $2,624,727 $ 2,797,323 $ $ 2,797,323 $172,596 6.58%
Utilities $ - $ - $ - $ - $ $ - $ - -
Su lies $ 22,994 $ 26,226 $ 36,150 $ 39,300 $ $ 39,300 $ 3,150 8.71%
Small Capital $ 9,770 $ - $ - $ - $ $ - $ - -
Expenses $2,508,256 $2,666,572 $2,660,877 $ 2,836,623 $ $ 2,836,623 $175,746 6.60%
Benefits $ 29,526 $ 30,934 $ 55,000 $ 56,650 $ $ 56,650 $ 1,650 3.00%
Debt 104,561 1 $ 179,725 75,164 71.89%
Total 00 :i9,562 $2,995,011 $3,091,314i
Appropriation Summary(General Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ $ Is $ Is I $ - I $ -
Ex enses $2,209,641 $2,239,297 $2,299,027 1 $ 2,471,623 $ $ 2,471,623 $172,596 7.51/
Total 00
Appropriation Summary(Non-General Fund FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 232,117 $ 251,623 $ 270,876 $ 282,344 $ $ 282,344 $ 11,468 4.23%
Total 3420 Recycling $ 232,117 $ 251,623 $ 270,876 $ 282,344 $ $ 282,344 $ 11,468 4.23%
Expenses $ 298,615 $ 427,275 $ 361,850 $ 365,000 $ $ 365,000 $ 3,150 0.87%
Total 3420 Recycling:Compost O erations $ 151,195 $ 279,403 $ 181,850 $ 185,000 $ $ 185,000 $ 3,150 1.73%
Total 3420 Recycling:MMHP $ 147,420 $ 147,872 $ 180,000 $ 180,000 $ $ 180,000 $ - -
Benefits $ 29,526 $ 30,934 1 $ 55,000 1 $ 56,650 $ 1 $ 56,650 1 $ 1,650 1 3.00%
Total 3420 Recycling $ 29,526 $ 30,934 $ 55,000 $ 56,650 $ 1 $ 56,650 1 $ 1,650 3.00%
Debt $ 39,663 $ 45,883 $ 104,561 $ 179,725 $ 1 $ 179,725 1 $ 75,164 1 71.89%
Total 3420 Recycling $ 39,663 $ 45,883 $ 104,561 $ 179,725 $ $ 179,725 $ 75,164 71.89%
Total ii
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-22
Program: Public Works
3600 Water Enterprise Town of Lexington, Massachusetts
Mission: The Water/Sewer Division provides safe drinking water by regular monitoring and
testing of water and maintaining and improving the water system infrastructure.
Budget Overview: The Water Division budget is comprised of Water Operations,
Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the
General Fund.
The Water Operations maintains and repairs the water system that delivers water to
Lexington homes and businesses through 154 miles of water mains, 1,500 fire hydrants and
two water towers that store 3.24 million gallons of water. The Town has a three-block
inclining rate structure to encourage water conservation. As a customer uses more water,
the water rate for the additional units increases. Customers are billed twice per year. The
Town also sells water to the Town of Bedford at the MWRA wholesale rate plus an
administrative fee. The MWRA provides water to Lexington and greater Boston.
Indirect support from the General Fund reflects Water Enterprise Fund expenses (benefits,
insurance and engineering support) that are appropriated in the General Fund. The Water
Enterprise Fund, therefore, reimburses the General Fund for these expenses through an
indirect cost transfer. In FY2018, the Water Enterprise Fund will begin contributing to the
Other Post-Employment Benefits (OPEB) Trust Fund in a funding level that matches the
contributions of the General Fund.
Departmental Initiatives:
1. Continue with the Hydrant Maintenance Program.
2. Develop educational materials for water conservation.
3. Implement a backflow/cross connection program.
4. Reduce the amount of Pit Meters in Town and change out the manual reads on the
ones that cannot be eliminated.
5. Continue upgrading the last 2 percent of meters that have not been replaced.
6. Continue to update all the water connection "paper tie cards" for GIS implementation.
7. Continue the reaccreditation process with the American Public Works Association.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-23
Program: Public Works
3600 Water Enterprise Town of Lexington, Massachusetts
Pau 61l is Wor ks D i rectoir
a nage lr of
Operations
Water/Sewer Delpartirnent
SUperiunte^ndeint Assistant
Crew chii&
Heavy Equipment dross coninec�tor Giro leer/SIh�vpll
Operator Inslpectoir L I Qoirer/Trwr k I riuver Opeirator
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Supt of Water& Sewer 0.5 0.5 0.5 0.5
Crew Chief 2 2 2 2
Grader-Shovel Operator 1 1 1 1
Leadman/Cross Connector Inspector 2 2 2 2
Heavy Equipment Operator 4 4 4 4
Laborer-Truck Driver 1 1 1 1
Department Assistant 0.2 0.2 0.2 0.2
Meter Reader/Laborer 0 0 0 0
Total Full/Part Time 10 FT/2 PT 10 FT/2 PT 10 FT/2 PT 10 FT/2 PT
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-24
Program: Public Works
3600 Water Enterprise Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended Water operating budget is $11,618,055 inclusive of indirect costs.
The recommended budget is a $879,165 or 8.19% increase over the FY2017 budget.
The budget for Compensation is $701,128, and reflects a $1,910 or 0.27% increase, which is
net increase attributable to increases for the cost of step increases and cost of living
adjustments, offset by the replacement of staff at lower steps.
The budget for Expenses is $427,025 which is an increase of $23,000, or 5.69% over FY2017
attributable to various adjustments to budget lines which reflect historical spending levels.
Debt service is recommended to increase by $83,295 or 5.91%.
The MWRA Preliminary Assessment is $8,116,484, which is a $766,823 or 10.43% increase
from FY2017. The MWRA will issue its final assessment in .tune.
In FY2018, it is recommended that the Water Enterprise Fund begin contributing to the Other
Post-Employment Benefits Trust Fund, with an initial amount of $9,089. The relative amount
of the contribution as a percentage of 2018 Water Normal Cost (20.43%) corresponds to the
General Fund contribution.
Indirect payments to the General Fund to cover costs incurred by the General Fund in
support of water operations are projected at $872,458, a decrease of $4,953 or 0.56%.
Program Improvement Requests:
None requested.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-25
Program: Public Works
3600 Water Enterprise Town of Lexington, Massachusetts
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Le $ $ $ $ $ $ $
Enterprise Funds $ $ $ $ $ $ $
Retained Earnings $ 500,000 $ 275,000 $ 221,500 $ 221,500 $ $ 221,500 $
User Charges $ 9,440,624 $10,118,443 $10,208,618 $11,087,783 $ $11,087,783 $ 879,165 8.61%
Meter Charges $ 60,076 $ 70,162 $ 60,000 $ 60,000 $ $ 60,000 $ - -
Investment Income $ 6,133 $ 8,659 $ 7,500 $ 7,500 $ $ 7,500 $
Fees&Charges $ 271,552 $ 316,651 $ 241,273 $ 241,273 $ $ 241,273 $
Total 00
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 593,594 $ 627,911 $ 699,218 $ 701,128 $ $ 701,128 $ 1,910 0.27%
Expenses $ 386,371 $ 373,934 $ 404,025 $ 427,025 $ $ 427,025 $ 23,000 5.69%
Debt $ 11378,688 $ 1,307,938 $ 1,408,576 $ 1,491,871 $ $ 1,491,871 $ 83,295 5.91%
MWRA $ 6,035,893 $ 6,695,144 $ 7,349,661 $ 8,116,484 $ $ 8,116,484 $ 766,823 10.43%
OPEB $ - $ - $ - $ 9,089 $ $ 9,089 $ 9,089
Indirects $ 789,275 $ 898,614 $ 877,411 $ 872,458 $ $ 872,458 $ 4,953 0.56%
Total 00
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 3610 Water Operations $ 2,358,653 $ 2,309,783 $ 2,511,819 $ 2,620,024 $ $ 2,620,024 $ 108,205 4.31%
Total 3620 MWRA $ 6,035,893 $ 6,695,144 $ 7,349,661 $ 8,116,484 $ $ 8,116,484 $ 766,823 10.43%
OPEB $ - $ - $ - $ 9,089 $ $ 9,089 $ 9,089 -
Indirects $ 789, 775 $ 898,614 $ 877,411 $ 872,458 $ $ 872,458 $ 4, 553 -0.56%
Total 00
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 444,411 $ 499,951 $ 551,907 $ 551,607 $ $ 551,607 1 $ 300 -0.05%
Overtime $ 149,183 $ 127,960 $ 147,311 $ 149,521 $ $ 149,521 $ 2,210 1.50%
Personal Services $ 593,594 $ 627,911 $ 699,218 $ 701,128 $ $ 701,128 $ 1,910 0.27%
Contractual Services $ 158,228 $ 137,301 $ 203,025 $ 215,525 $ $ 215,525 $ 12,500 6.16%
Utilities $ 13,025 $ 16,215 $ 5,500 $ 10,500 $ $ 10,500 $ 5,000 90.91%
Supplies $ 188,934 $ 204,777 $ 161,500 $ 167,000 $ $ 167,000 $ 5,500 3.41%
Small Capital $ 26,184 $ 15,641 $ 34,000 $ 34,000 $ $ 34,000 $ - 0.00%
Expenses $ 386,371 $ 373,934 $ 404,025 $ 427,025 $ $ 427,025 $ 23,000 5.69%
Debt $ 1,378,688 $ 1,307,938 $ 1,408,576 $ 1,491,871 $ $ 1,491,871 $ 83,295 5.91%
MWRA $ 6,035,893 $ 6,695,144 $ 7,349,661 $ 8,116,484 $ $ 8,116,484 $ 766,823 10.43%
OPEB $ - $ - $ - $ 9,089 1 $ $ 9,089 1 $ 9,089 1 -
Ind ire cts $ 789,275 $ 898,614 $ 877,411 $ 872,458 1 $ $ 872,458 1 $ (4,953) -0.56%
Total 00
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-26
Program: Public Works
3700 Sewer Enterprise Town of Lexington, Massachusetts
Mission: The Sewer Division ensures the proper and safe discharge of wastewater through
the operation of pumping stations and by maintaining and improving the wastewater system
infrastructure.
Budget Overview: The Sewer Division budget is comprised of Wastewater Operations,
Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the
General Fund.
The Sewer Division maintains the wastewater system that serves 99 percent of Town
residences and businesses through 34 miles of trunk lines, 119 miles of street lines and 9,524
service connections. There are also ten sewage-pumping stations operated by the Sewer
Division. The Town has a three-block inclining rate structure to encourage conservation.
Customer sewer usage is determined based on water usage over the same period, with the
exception of meters dedicated to outdoor irrigation.
The MWRA provides wastewater treatment to Lexington and greater Boston at the Deer
Island treatment facility.
Indirect support from the General Fund reflects Sewer Enterprise Fund expenses (benefits,
insurance and engineering support) that are appropriated in the General Fund. The Sewer
Enterprise Fund, therefore, reimburses the General Fund for these expenses through an
indirect cost transfer. In FY2018, the Sewer Enterprise Fund will begin contributing to the
Other Post-Employment Benefits (OPEB) Trust Fund in a funding level that matches the
contributions of the General Fund.
Departmental Initiatives:
1. Continue the Sewer Collection System flushing program and root removal in all
problem areas.
2. Continue to educate the public as to the costs and problems created by Inflow &
Infiltration.
3. Continue the reaccreditation process through the American Public Works Association.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-27
Program: Public Works
3700 Sewer Enterprise Town of Lexington, Massachusetts
Public Works,IDirecctor
mannaig it Of
Op,erations
Water/S,ewerDelpar#irnent,
Superintendent Assistant
Crew ONO
Assistant
Heavy Equuii� iron#
ESeasroiinal ��n =Laboreir/Truick
Operator
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Supt of Water& Sewer 0.5 0.5 0.5 0.5
Crew Chief 1 1 1 1
Heavy Equipment Operator 2 2 2 2
De artment Assistant 0.2 0.2 0.2 0.2
Seasonal Assistant 0.4 0.4 0.4 0.4
Seasonal Laborer 0.3 0.3 0.3 0.3
Total Full/Part Time 3 FT/4 PT 3 FT/4 PT 3 FT/4 PT 3 FT/4 PT
Explanatory Notes:
Seasonal Assistant works out of the Engineering Office but is funded by Sewer Enterprise.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-28
Program: Public Works
3700 Sewer Enterprise Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended Sewer operating budget, inclusive of indirect costs, is
$10,324,911, a $928,164 or 9.88% increase over the FY2017 budget.
The budget for Compensation is $308,749 and reflects a $10,515 or 3.53% increase, which is
attributable to increases for the cost of step increases and cost of living adjustments.
The budget for Expenses is $356,525, an increase of $9,000 or 2.59%, which is a net
increase. A decrease of $15,000 in electricity costs due to more efficient variable frequency
drives installed in the main pump station, is offset by increased maintenance costs for pump
stations and generators, as well as recognition in the budget of payments to Arlington for
water and sewer usage by Lexington residents.
Debt service is recommended to increase by $85,292 or 8.69%.
The Preliminary MWRA Assessment is $8,042,213, which is a $776,343 or 10.68% increase
from FY2017. The MWRA will issue its final assessment in .tune.
In FY2018, it is recommended that the Sewer Enterprise Fund begin contributing to the
Other Post-Employment Benefits Trust Fund, with an initial amount of $4,085. The relative
amount of the contribution as a percentage of 2018 Sewer Normal Cost (20.43%)
corresponds to the General Fund contribution.
Indirect payments to the General Fund for those costs borne by the General Fund in support
of sewer operations are projected at $546,827, an increase of $42,929 or 8.52%.
Program Improvement Requests:
None requested.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-29
Program: Public Works
3700 Sewer Enterprise Town of Lexington, Massachusetts
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy
Enterprise Funds - - - - -
Retained Earnings $ 50,000 $ - $ - $ - $ $ - $
User Charges $ 9,313,395 $ 9,216,367 $ 9,033,747 $ 9,961,911 $ $ 9,961,911 $ 928,164 10.27%
Connection Fees $ 1,802 $ 2,975 $ - $ - $ $ - $ -
Investment Income $ 6,241 $ 11,070 $ 6,200 $ 6,200 $ $ 6,200 $ 0.00%
Fees&Charges $ 554,828 $ 533,274 $ 356,800 $ 356,800 $ $ 356,800 $ 0.00%
Total 00
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 217,497 $ 209,514 $ 298,234 $ 308,749 $ $ 308,749 $ 10,515 3.53%
Expenses $ 334,817 $ 296,176 $ 347,525 $ 356,525 $ $ 356,525 $ 9,000 2.59%
Debt $ 11199,243 $ 1,021,867 $ 981,220 $ 1,066,512 $ $ 1,066,512 $ 85,292 8.69%
MWRA $ 7,177,387 $ 6,970,176 $ 7,265,870 $ 8,042,213 $ $ 8,042,213 $ 776,343 10.68%
OPEB $ - $ $ $ 4,085 1 $ $ 4,085 $ 4,085 -
Indirects $ 465,030 $ 478,354 1 $ 503,898 $ 546,827 $ $ 546,827 $ 42,929 8.52%
Total 00 0:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 3710 Sewer Enterprise $ 1,751,557 $ 1,527,557 $ 1,626,979 $ 1,731,786 $ $ 1,731,786 $ 104,807 6.44%
Total 3720 MWRA $ 7,177,387 $ 6,970,176 $ 7,265,870 $ 8,042,213 $ $ 8,042,213 $ 776,343 10.68%
OPEB $ - $ - $ - $ 4,085 $ $ 4,085 $ 4,085 -
Indirects $ 465,030 $ 478,354 $ 503,898 $ 546,827 $ $ 546,827 $ 42,929 8.52%
Total 00 0:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 166,303 $ 169,508 $ 230,334 $ 239,831 $ $ 239,831 $ 9,497 4.12%
Overtime $ 51,194 $ 40,006 $ 67,900 $ 68,919 $ $ 68,919 $ 1,019 1.50%
Personal Services $ 217,497 $ 209,514 $ 298,234 $ 308,749 $ $ 308,749 $ 10,515 3.53%
Contractual Services $ 146,556 $ 96,470 $ 146,775 $ 166,775 $ $ 166,775 $ 20,000 13.63%
Utilities $ 137,161 $ 134,528 $ 119,500 $ 108,500 $ $ 108,500 $ 11,000 -9.21%
Supplies $ 38,241 $ 64,805 $ 67,750 $ 67,750 $ $ 67,750 $
Small Capital $ 12,859 $ 373 $ 13,500 $ 13,500 $ $ 13,500 $
Expenses $ 334,817 $ 296,176 $ 347,525 $ 356,525 $ $ 356,525 $ 9,000 2.59%
Debt $ 1,199,243 $ 1,021,867 $ 981,220 $ 1,066,512 $ $ 1,066,512 $ 85,292 1 8.69%
MWRA $ 7,177,387 $ 6,970,176 $ 7,265,870 $ 8,042,213 $ $ 8,042,213 $ 776,343 1 10.68%
OPEB $ - $ - $ - $ 4,085 $ $ 4,085 $ 4,085 1 -
Ind irects $ 465,030 $ 478,354 $ 503,898 $ 546,827 $ $ 546,827 $ 42,929 1 8.52%
Total 00 0:
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
V-30
Section VI: Program 4000: Public Safety
This section includes detailed information about the FY2018 Operating Budget & Financing
Plan for public safety. It includes:
• 4100 Law Enforcement VI-2
• 4200 Fire & Rescue VI-7
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VI-1
This Page Left Blank Intentionally
MORNiN
APRIL IQTH
4t ING10
Program: Public Safety
4100 Law Enforcement Town of Lexington, Massachusetts
Mission: The Lexington Police Department provides public safety services to enhance the
quality of life in Lexington. A team of dedicated police officers, detectives, dispatchers and
support staff work in a coordinated manner to effectively intervene in emergencies, promote
traffic safety, suppress crime, reduce fear and deliver services to the community through a
variety of prevention, problem solving and law enforcement programs.
Budget Overview: The Police Department is comprised of seven divisions: Administration,
Patrol and Enforcement, Traffic Bureau, Investigations, Dispatch, Animal Control and
Crossing Guards. In FY2016, the Police Department responded to 12,936 calls for service
with 489 crimes investigated.
The Administration division is comprised of 11 full-time and 4 part-time employees including:
the Chief and two Captains who oversee administrative and operational functions including
budget, planning, training, personnel administration, public affairs and policy development;
four Lieutenants who each lead a workgroup consisting of patrol officers, dispatchers and a
Sergeant providing 24/7 policing services; an administrative Sergeant who tends to the
accreditation program as well as detail assignments and event planning; an office manager
and clerk who handle records management, accounting and payroll; 4 cadets who provide
administrative support; and a mechanic who purchases, equips and maintains the vehicle
fleet and other specialized equipment.
The Patrol and Enforcement division is comprised of 34 officers (29 patrol officers and five
sergeants) responsible for responding to a variety of critical front-line services 24/7 including
intervening in emergencies, promoting crime prevention and traffic safety as well as
suppressing crime.
The Traffic Bureau has one supervisor who oversees the Parking Enforcement Officer (PEO),
one account clerk and eight parking lot attendants. Meter and parking enforcement in
Lexington Center is done by the PEO while the parking lot attendants manage the
public/permit parking lot on Meriam Street. The Traffic Bureau supervisor also manages the
school crossing guard program.
The Investigations division is supervised by a Detective Lieutenant who is assisted by the
Sergeant Prosecutor and oversees six detectives responsible for investigation and prevention
including: two major case detectives, a family services detective, a narcotics/vice
investigator, a Community Resource Officer (CRO) and a School Resource Officer (SRO).
The Dispatch division is comprised of nine civilian dispatchers responsible for directing the
proper resources to over 15,000 service calls that require a police, fire or medical unit
response. In FY2016 they answered 5,521 9-1-1 calls and almost 30,000 telephone calls.
The Animal Control division entered into an agreement to share a full-time Animal Control
Officer (ACO) with the Town of Bedford in October, 2015 with 70%, or 27 hours per week
allocated to Lexington. The ACO is an employee of the Town of Bedford, but will continue to
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VI-2
Program: Public Safety
4100 Law Enforcement Town of Lexington, Massachusetts
work collaboratively with the Lexington Board of Health regarding animal related health
issues.
The School Crossing guard program has 16 part-time civilian members who cover 14 school
crossings during the school year.
Departmental Initiatives:
1. Implement the new ProPhoenix police/fire/emergency computer aided dispatching and
record management system purchased in Fall 2016; and
2. Assist the Board of Selectmen with planning, budgeting and constructing a new police
station and improvements to the Hartwell Avenue outdoor firing range.
Chfiieff of Police
Office IManiager Captain of Operations Captain of
Adrmunaistratron
Traffic Bureau Department Administrative Detective
Super,,i or As•sistarrt Patrol Lieuteineintts Sercleanit Lieutenant
Parkinicl Detective Sergeant
Enforcement Patrol Sere leant Dispatchers Prosecutor
Officer
AcGruurut Cr Detective
ay Patrol Officers Gorutrr 11
Assistant. Mlallcrt Cases
Parking Lot Might Patrol DetectiveAttendants Officers Narcotics
Narcotics
Crossing Guards Cadets Detective
Farnily Services
Detective
SchoolllRe's:ovurce
Detective
C ouni nnunityr
Resaurce
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VI-3
Program: Public Safety
4100 Law Enforcement Town of Lexington, Massachusetts
Authorized/Appropriated Staffing:
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Chief 1 1 1 1
Captain of Operations 1 1 1 1
Captain of Administration 1 1 1 1
Administrative Sergeant 1 1 1 1
Lieutenants Patrol 4 4 4 4
Sergeants Patrol 5 5 5 5
Police Officers 28 29 29 29
Lieutenant(Detective) 1 1 1 1
Sergeant Detective-Prosecutor 1 1 1 1
Detectives; Major Case 2 2 2 2
Family Services Detective 1 1 1 1
School Resource Officer 1 1 1 1
Community Resource Officer 1 1 1 1
Narcotics/Vice Detective 1 1 1 1
Cadets 1.03 2.06 2.04 2.04
Parking Enforcement Officer 1 1 1 1
-Dispatcher 9 9 9 9
Office Manager 1 1 1 1
Traffic Bureau Supervisor 1 1 1 1
Department Assistant 1 1 1 1
-Department Account Assistant 1 1 1 1
Mechanic 1 1 1 1
Animal Control - 1 part-time 0.54 0.54 0 0
Parking Lot Attendants -8 part-timel 3.1 1 3.1 1 2.81 1 2.81
Crossin Guards - 16 art-time 1 3.48 1 3.48 1 3.48 1 3.48
49 Officers 50 Officers 50 Officers 50 Officers
FT -PT Total .-
Overall staff changes from FY2015 to FY2018:
FY2016 - Cadets increased from 2 to 4 in FY2016. Cadets work 18 hours per week.
FY2016 -Additional funding for the 50th officer
FY2017 -Animal Control changed to contracted service from the Town of Bedford at 27 hours/week
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VI-4
Program: Public Safety
4100 Law Enforcement Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended Police Department budget is $6,810,891 which is an $18,695 or
0.28% increase over the restated FY2017 budget. The FY2017 budget is restated to reflect
cost of living increases that were negotiated subsequent to the adoption of the FY2017
budget at the 2016 annual town meeting.
The budget for Compensation is $5,938,364, and reflects a decrease of $10,459 or 0.18%,
which is a net change due to replacing recent retirees with staff at a lower step, and building
in the cost of prospective step increases. FY2018 Compensation does not include any
estimate of prospective cost of living increases not covered by current contracts. Funds for
prospective increases are captured in the Salary Adjustment account within the Town
Manager's budget.
The budget for Expenses is $872,527 and reflects a $29,154 or 3.46% increase, which is a
net change primarily due to additional contractual costs for the new ProPhoenix software and
new electronic parking meters.
Program Improvement Requests:
None Requested.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VI-5
Program: Public Safety
4100 Law Enforcement Town of Lexington, Massachusetts
Budget Summary
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources(All Funds) Actual Estimated Estimated Request Add/Del Estimate Increase Increase
Tax Le $5,584,556 $6,253,866 $5,991,509 $6,025,241 $6,025,241 $ 33,732 0.56%
Fees&Charges
Fees $ 114,067 $ 82,500 $ 108,545 $ 104,000 $ $ 104,000 $ 4,545 -4.19%
Fines&Forfeitures $ 284,355 $ 274,569 $ 303,000 $ 302,300 $ $ 302,300 $ (700) -0.23%
Licenses&Permits $ 2,350 $ 2,963 $ 2,350 $ 2,350 $ $ 2,350 $ 0.00%
Parking Meter Fund* $ 328,039 $ 386,792 $ 386,792 $ 377,000 $ 377,000 $ 9,792 2.53%
Total00 Law Enforcement $6,313,367 $7,000,691
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 I Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del I Mgr's Rec. I Increase Increase
Compensation $5,580'H3j $6,224,424 $5,948,823 $5,938,364 1 $ 1 $5,938,364 1 $(10,459) -0.18%
Expenses $ 733,024 1 $ 776,267 1 $ 843,373 1 $ 872,527 $ $ 872,527 $ 29,154 1 3.46%
Total00 Law Enforcement $6,313,367 $7,000,691
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 4110 Police Administration $1,253,235 $1,316,231 $1,355,789 $1,369,632 $ $1,369,632 $ 13,843 1.02%
Total 4120 Patrol&Enforcement $3,275,029 $3,736,202 $3,455,592 $3,419,993 $ $3,419,993 $(35,599) -1.03%
Total 4130 Traffic Bureau $ 308,275 $ 341,995 $ 385,399 $ 411,354 $ $ 411,354 $ 25,955 6.73%
Total 4140Investigations $ 714,475 $ 821,837 $ 756,458 $ 749,512 $ $ 749,512 $ 6,946 -0.92%
Total 4150 Dispatch $ 594,708 $ 602,129 $ 631,030 $ 650,067 $ $ 650,067 $ 19,037 3.02%
Total 4160 Animal Control $ 23,892 $ 36,688 $ 58,600 $ 61,004 $ $ 61,004 $ 2,405 4.10%
Total 4170 Crossinq Guards $ 143,752 $ 145,608 $ 149,329 $ 149,329 $ $ 149,329 $ - 0.00%
Total00 Law Enforcement $6,313,367 $7,000,691
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 I Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del I Mgr's Rec. I Increase Increase
Salaries&Wages $4,697,976 $5,189,117 $5,196,170 $5,163,691 1 $ 1 $5,163,691 1 $ 32,479 -0.63%
Overtime $ 882,367 $1,035,307 $ 752,653 $ 774,673 1 $ $ 774,673 1 $ 22,019 1 2.93%
Personal Services $5,580,343 $6,224,424 $5,948,823 $5,938,364 $ $5,938,364 $(10,459) -0.18%
Contractual Services $ 200,363 $ 245,763 $ 315,474 $ 352,930 $ $ 352,930 $ 37,456 11.87%
Utilities $ 130,489 $ 97,207 $ 114,845 $ 108,543 $ $ 108,543 $ (6,302) -5.49%
Supplies $ 201,715 $ 212,092 $ 186,660 $ 184,660 $ $ 184,660 $ (2,000) -1.07%
Small Capital $ 200,456 $ 221,204 $ 226,394 $ 226,394 $ $ 226,394 $ - 0.00%
Expenses $ 733,024 $ 776,267 $ 843,373 $ 872,527 $ $ 872,527 $ 29,154 3.46%
Total00 Law Enforcement $6,313,367 $7,000,691
'The revenue from the Parking Meter Fund includes parking permits,fees from the Depot Square lot,and meter revenue.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VI-6
Program: Public Safety
4200 Fire & Rescue Town of Lexington, Massachusetts
Mission: The Lexington Fire & Rescue Department protects the people, homes and
businesses in our community from fire, medical emergencies, hazardous material incidents
and natural disasters. This is accomplished through public education, safety code
management and emergency response.
Budget Overview: The Fire & Rescue Department is comprised of five divisions:
Administration, Fire Prevention, Fire Suppression, Emergency Medical Services and
Emergency Management.
The Administration division is responsible for developing policies and procedures, training,
inventory control, financial and budgetary oversight, and managing the day-to-day
operations of the Department.
The Fire Prevention division is responsible for fire code enforcement activities, public
education, plan review, permit application and approval, flammable/combustible liquid
storage approval and regulatory enforcement of blasting applications and permits.
The Fire Suppression division is staffed 24/7, operating out of two stations and responding to
emergency calls including: fire suppression, motor vehicle accidents, medical emergencies,
hazardous material responses, and other emergency incidents.
The Emergency Medical Services division operates in conjunction with the Fire Suppression
division, staffing one ambulance 24/7 at the Advanced Life Support (ALS) level, and a second
ambulance operating at the ALS level from 8:00 AM Monday through 8:00 AM Saturday, and
available over the weekend through cross-staffing when the ladder truck is available. These
vehicles respond to over 2,500 calls for assistance annually.
The Emergency Management division is responsible for communications with the Federal
Emergency Management Agency (FEMA) and the Massachusetts Emergency Management
Agency (MEMA) as well as reviewing and commenting on numerous Town-wide emergency
operation plans. The Chief serves as the Emergency Management Director and the
department's administrative staff serves as support to this division.
Departmental Initiatives:
1. Continue to assist the Board of Selectmen to move the new fire station project
forward.
2. Department wide training and implementation of new Public Safety Dispatch and
Records Management Software.
3. Increase community education through collaboration with other programs.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VI-7
Program: Public Safety
4200 Fire & Rescue Town of Lexington, Massachusetts
Fire Chief
. .................
F .....................................
Assistant Assistant
Fire Chief Fire C h ief Office Manager
Trainiing/EMS OIpeirat�ioriisilP'reveriit:ion
........................
Shift Cominiander Fire Prevention
Captain Fire lnslpector Assistant (PT)
(Peir shifl)
Company Officer
Liellitenianit
(3 per shift)
Fire IFighters
EMT/Paramiedlilc
2 shins @ 1 01sh A
2 shilts @ 111shift
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Fire Chief 1 1 1 1
Assistant Fire Chief 2 2 2 2
-Office Manager 1 1 1 1
Fire Inspector 1 1 1 1
Fire Captains 4 4 4 4
Fire Lieutenants 12 12 12 12
Firefighters/Paramedics 38 42 42 42
Firefighters/Paramedics (Grant Fun 4 0 0 0
Fire Prevention Assistant !��0.86 0.86 0.86 0.86
FTE Total 63.86 63.86 63.86 63.86
Full-Time/Part-time Total 63FT/1PT 63FT/1PT 63FT/1PT 63FT/1PT
Explanatory Notes:
*4 full-time positions were funded through the SAFER grant award, but federal funding expired as of January
2015. At the expiration of the grant, the Town assumed funding for these positions, which accounts for the
increase of Firefighters/Paramedics from 38 in FY2015 to 42 in FY2016.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VI-8
Program: Public Safety
4200 Fire & Rescue Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended General Fund Fire Department budget is $6,421,971. The
recommended budget is a $3,856 or 0.06% increase over the restated FY2017 budget. The
FY2017 budget is restated to reflect cost of living increases that were negotiated subsequent
to the adoption of the FY2017 budget at the 2016 annual town meeting.
The recommended budget for Compensation is $5,863,961, and reflects a decrease of
$11,904 or 0.20%, which is a net change attributable to the cost of contractually obligated
step increases, offset by the replacement of retiring staff at lower steps. FY2018
Compensation does not include any estimate of prospective cost of living increases. Funds
for prospective increases are captured in the Salary Adjustment account within the Town
Manager's budget.
The budget for Expenses is $558,011 and reflects a net increase of $15,761 or 2.91%, which
is the result of removing $8,000 for a piece of specialized equipment purchased in FY2017,
increasing ambulance contract services by $10,000 to reflect higher utilization, and adjusting
fuel costs to reflect projected results of a regional cooperative bid.
Program Improvement Requests:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Ambulance Staffing,2 FTEs $ 140,600 $ 33,772 1 $ 174,372 $ - $ - $ - $ 174,372
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VI-9
Program: Public Safety
4200 Fire & Rescue Town of Lexington, Massachusetts
Budget Summary:
Funding Sources(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Projected Request Add/Del Mgr's Rec. Increase Increase
Tax Levy $ 5,047,452 $4,843,760 $ 5,100,003 $5,071,121 $ $ 5,071,121 $ (28,882) -0.57%
Enterprise Funds(Indirects) - - -
Fees&Charges - - - - - -
Ambulance Fees' $ 1,012,005 $ 1,395,031 $ 1,267,255 $ 1,300,000 $ $ 1,300,000 $ 32,745 2.58%
Fire De artment Fees $ 50,170 $ 47,175 $ 48,507 $ 48,500 $ $ 48,500 1 $ 7 -0.0101
Licenses&Permits $ 2,350 $ 2,963 $ 2,350 $ 2,350 $ $ 2,350 1 $ 0.00%
SAFER Grant $ $ - $ - $ - $ $ $
Total 00
Appropriation Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 5,591,724 $5,793,416 $ 5,875,865 1 $5,863,961 $ $ 5,863,961 1 $ 11,904 -0.20%
Expenses $ 520,253 $ 495,512 $ 542,250 1 $ 558,011 $ $ 558,011 $ 15,761 2.91%
Total 00
Program Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 4210 Fire Administration $ 439,534 $ 418,466 $ 435,520 $ 450,775 $ $ 450,775 $ 15,255 3.500%
Total4220 Fire Prevention $ 215,544 $ 241,451 $ 230,470 $ 223,777 $ $ 223,777 $ (6,693) -2.90%
Total 4320 Fire Suppression $ 5,322,377 $5,460,271 $ 5,586,626 $5,576,920 $ $ 5,576,920 $ (9,706) -0.17%
Total 4240 Emergency Medical Services $ 130,559 $ 164,721 $ 159,500 $ 164,500 $ $ 164,500 $ 5,000 3.13%
Total 4250 EmeMency Management $ 3,964 $ 4,018 $ 6,000 $ 6,000 $ $ 6,000 $ - 0.000/0
Total 00
Object Code Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar I Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&wages $4,706,466 $4,802,997 $ 5,020,865 $4,988,961 $ 1 $4,988,961 1 $ (31,904) -0.64%
Overtime $ 885,259 $ 990,419 $ 855,000 $ 875,000 $ $ 875,000 1 $ 20,000 1 2.34%
Personal Services $5,591,724 $5,793,416 $5,875,865 $5,863,961 $ - $5,863,961 $ (11,904) -0.20%
Contractual Services $ 242,364 $ 260,919 $ 297,200 $ 311,592 $ $ 311,592 $ 14,392 4.84%
Utilities $ 56,849 $ 41,342 $ 41,400 $ 51,969 $ $ 51,969 $ 10,569 25.53%
Supplies $ 135,038 $ 174,498 $ 162,550 $ 162,950 $ $ 162,950 $ 400 0.25%
Small Capital $ 86,002 $ 18,752 $ 41,100 $ 31,500 $ $ 31,500 $ 9,600 -23.36%
Expenses $ 520,253 $ 495,512 $ 542,250 $ 558,011 $ - $ 558,011 $ 15,761 2.91%
Total 00
Appropriation Summary(General Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 5,398,636 $5,793,416 $ 5,875,865 $5,863,961 1 $ $ 5,863,961 1 $ (11,904) -0.20%
Expenses $ 520,253 $ 495,512 $ 542,250 1 $ 558,011 $ $ 558,011 $ 15,761 2.91%
Total 00 0.
Appropriation Summary(Non-Gen'l Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ $ $ - $ $
4230 Fire Suppression $ 193,087 $ $ - $Total 00 0:
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VI-10
Section VII: Program 5000: Culture & Recreation
This section includes detailed information about the FY2018 Operating Budget & Financing
Plan for culture & recreation services. It includes:
• 5100 Cary Memorial Library VII-2
• 5200 Recreation and Community Programs VII-6
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VII-1
Program: Culture & Recreation
5100 Cary Memorial Library Town of Lexington, Massachusetts
Mission: The Cary Memorial Library's mission is to ignite curiosity, engage minds, and
connect our community.
Budget Overview: Cary Memorial Library is comprised of three divisions: General and
Technical Services, Adult Services, and Youth Services.
• General and Technical Services includes the administrative staff as well as the supply,
equipment, and Minuteman Library Network membership costs.
• Adult Services includes all adult library, technology, and bibliographic services staff as
well as adult, teen, and audiovisual materials.
• Youth Services includes all children's library staff and also includes library materials for
children.
Departmental Initiatives:
1. Books and Information: To build and maintain a collection to reflect community needs
and expectations, to include varying points of view and to respond to changing
interests and demographics. To keep abreast of an ever-evolving variety of materials
and to provide the content users want in the format they prefer.
2. People and Connections: To foster connections by helping users find exactly what they
need and by putting them in touch with the intellectual and creative resources of the
community. Library staff provides personal service both in the library and online.
3. Ideas and Inspiration: To be more than a place where books are stored. To be a
place where ideas are created, discovered and shared. Recognize that users are
inspired by more than words on a page - users find value in music, art, multimedia
and all forms of expression. To provide a venue to find and explore content, and also
to create and share it.
4. Technology and Innovation: The world is changing and the ways in which users
experience books, gather information and create content will continue to evolve. The
Library will help users navigate these changes, explore new formats and experiment
with innovative devices in an environment where both experts and novices are
welcome.
5. Generations and Cultures: The Library's collections, services and programs reflect the
broad and deep interests of the community. The staff will strive to be responsive to
users' needs across generations and cultures.
6. Individual and Community: To be a vibrant, bustling facility located in the heart of
Lexington. To provide a quiet space to read, write and think as well as space to talk,
laugh and learn together.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VII-2
Program: Culture & Recreation
5100 Cary Memorial Library Town of Lexington, Massachusetts
Library Trustees
Library Director Assistant Director
and Head of IT
Office Manager
Librarian II
;He7adf Youth Head of Adult Librarian I
ices Services
Library Associate
Librarian II Librarian II
Library Technicians
Librarian I Librarian I
Part-time Staff
Library Associate Library Associate
Library Technicians Library Technicians
Part-time Staff Part-time Staff
Authorized/Appropriated Staffing:
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Re uest*
Library Director 1 1 1 1
Assistant Director Head of Technology 1 1 1 1
Office Manager 1 1 1 1
Head of Adult Services 1 1 1 1
Head of Technology 1 0 0 0
Head of Youth Services 1 1 1 1
Circulation Supervisor 1 1 0 0
Librarians 9 10 10 9.9
Library Associates 2 2 6 6
Library Technicians 14.6 14.6 11.3 11.1
Adult Pages 1.3 1.3 1.6 1.6
Student Pages 0.6 0.6 0.6 0.6
Seasonal/Sunday Substitutes As Needed As Needed As Needed As Needed
*FY2018 reflects a correction in FTE value, and does not reflect a net decrease to staffing.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VII-3
Program: Culture & Recreation
5100 Cary Memorial Library Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended General Fund Library budget is $2,534,144, which is a $65,545 or
2.66% increase over the restated FY2017 budget. The FY2017 budget is restated to reflect
cost of living increases that were negotiated subsequent to the adoption of the FY2017
budget at the 2016 annual town meeting.
The General Fund operating budget for Compensation is $2,098,338, and reflects a $38,266,
or 1.86% increase, which is attributable to a program improvement request to provide
additional Sunday staffing in the Teen Space, as well as the cost of contractually obligated
step increases not covered by current contracts. FY2018 Compensation does not include any
estimate of prospective cost of living increases. Funds for prospective increases are captured
in the Salary Adjustment account within the Town Manager's budget.
The General Fund operating budget for Expenses is $435,806 and reflects a $27,279 or
6.68% increase, which is primarily driven by increases for supplies and materials.
To retain certification by the Massachusetts Board of Library Commissioners, the Library must
expend the equivalent of 13 percent of its annual municipal appropriation on materials. Prior
to FY2016, the Town's appropriation had been less than one half of this required amount,
with the balance coming from the Library Foundation and Friends of the Library. In FY2016,
the Town approved a program improvement request which substantially closed this funding
gap. The FY2018 materials budget maintains the Town's commitment to the FY2016 funding
levels.
Program Improvement Request:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Additional Sunday stafffing
for Teen Space 5,739 $ $ 5,739 $ 5,739 $ $ 5,739 $
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VII-4
Program: Culture & Recreation
5100 Cary Memorial Library Town of Lexington, Massachusetts
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Projected Request Add/Del Projected Increase Increase
Tax LeDt $2,137,906 $2,394,198 $2,468,599 $2,528,405 $ 5,739 $2,534,144 $ 65,545 2.66%
Total 00 Library $2,137,906
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $1,866,567 $2,008,885 $2,060,072 $2,092,599 $ 5,739 $2,098,338 $ 38,266 1.86%
Ex enses $ 271,339 $ 385,313 $ 408,527 $ 435,806 $ - $ 435,806 $ 27,279 6.68%
Total 00 Library $2,137,906
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 5110 General&Tech.Services $ 397,396 $ 442,698 $ 460,696 $ 469,188 $ $ 469,188 $ 8,492 1.84%
Total 5120 Adult Library $1,326,903 $1,443,644 $1,443,969 $1,421,146 $ $1,421,146 $ 22,823 -1.58%
Total 5130 Children's Libra $ 413,607 $ 507,856 $ 563,935 $ 638,071 $ 5,739 $ 643,810 $ 79,875 14.16%
Total 00 Library $2,137,906
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $1,821,736 $1,961,214 $2,016,212 $2,042,486 $ - $2,042,486 $ 26,274 1.30%
Overtime(Sunday Premium $ 44,831 $ 47,671 $ 43,860 $ 50,113 $ 5,739 $ 55,852 $ 11,992 27.34%
Personal Services $1,866,567 $2,008,885 $2,060,072 $2,092,599 $ 5,739 $2,098,338 $ 38,266 1.86%
Contractual Services $ 82,459 $ 91,044 $ 95,831 $ 101,800 $ - $ 101,800 $ 5,969 6.23%
Utilities $ 10,502 $ 12,144 $ 12,200 $ 12,200 $ $ 12,200 $ - 0.00%
Supplies $ 146,426 $ 246,137 $ 257,493 $ 281,806 $ $ 281,806 $ 24,313 9.44%
Small Capital $ 31,952 $ 35,988 $ 43,003 $ 40,000 $ $ 40,000 $ 3,003 -6.98%
Expenses $ 271,339 $ 385,313 $ 408,527 $ 435,806 $ $ 435,806 $ 27,279 1 6.68%
Total 00 Library $2,137,906
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VII-5
This Page Left Blank Intentionally
MORNiN
APRIL IQTH
4t ING10
Program: Culture & Recreation
5200 Recreation & Community Programs Town of Lexington,MA
Mission: The Department of Recreation and Community Programs strives to provide
affordable, quality programs meeting the needs of the community. The Department is
committed to providing active and passive leisure opportunities that are educational, fun and
life-enriching. The Department promotes participation by all Lexington residents in safe,
accessible and well-maintained facilities.
Budget Overview: In 1991, the Recreation Department began to operate as an Enterprise
Fund whereby program and facility fees were anticipated to cover the cost of operations. As
such, the operating budget may increase or decrease year to year to meet changes in
enrollment and facility use demands. In 2015, the Recreation Department was reorganized
and renamed the Department of Recreation and Community Programs. The Director of
Recreation and Community Programs, through the Recreation Committee, sets program fees
with the approval of the Board of Selectmen. The operating budget supports staff who
manage and deliver programs along with the supplies needed to operate those programs.
Program revenues (Recreation, Pine Meadows Golf Club and Lexington Community Center)
also help fund Capital Improvement Projects and reimburse the General Fund for Recreation-
related Town expenses. In FY2018, the Department is contributing $254,826 to the General
Fund to cover the costs of employee benefits and indirect services funded in the General
Fund that support the services provided by the Department's Recreation and Pine Meadows
Golf Course Divisions. The Fund also contributes $100,000 towards the debt service
payment for Lincoln Park, which is scheduled to be retired in February 2018.
The Department offers a wide variety of leisure, socialization and recreational opportunities
for individuals of all ages and abilities. Recreation and leisure programs that were formerly
provided by the Human Services Department are now being offered by the Department of
Recreation and Community Programs. General program areas include: summer youth clinics,
camps and classes, tennis, aquatics, youth, adult &"'Forever Young" programs, leagues and
special events. Departmental staff plan, schedule and coordinate programs, activities and
special events using facilities that include the Lexington Community Center, schools, Cary
Hall, neighborhood parks and playgrounds, tennis and basketball courts, playing fields, the
Irving H. Mabee Pool Complex, the Old Reservoir, Pine Meadows Golf Club, the .lack Eddison
Memorial Bikeway, Teresa & Roberta Lee Fitness-Nature Path and other hiking/nature trails.
Departmental Initiatives:
1. Expand Community Center program opportunities.
2. Update the Departments Internal Controls and Create a Consistent Format for
Implementation.
3. Continued implementation of the Recreation and Community Programs Department
Strategic Plan.
4. Develop a plan for instituting an ID membership system for use by participants at all
Recreation and Community Programs Department programs and facilities.
5. Research potential local, state and federal grants that could assist with program costs
and capital improvement projects.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VII-6
Program: Culture & Recreation
5200 Recreation & Community Programs Town of Lexington,MA
ell
LDirectorecreation and Recreation
y Programs Committee
Pine Meadows Golf
Course
Assistant Director Community Center
of Recreation Director
Administrative
Assistant Office Manager
Municipal Assistant Municipal
(Clerk) Assistants
(Clerks)
Recreation
Supervisor
Program
Coordinator
Seasonal Program
Staff and
Volunteers Building
Supervisors
Seasonal Program Seasonal Program
Staff Staff
Volunteers Volunteers
Note: Pine Meadows staffing is provided via a contractual service. Oversight is provided by the Director of
Recreation and Community Programs.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VII-7
Program: Culture & Recreation
5200 Recreation & Community Programs Town of Lexington,MA
Authorized/Appropriated Staffing
Program: 5000 Culture & Recreation Subprogram: 5210 Recreation
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Director of Recreation and 0 1 1 1
Community Programs
Director of Recreation 1 0 0 0
Assistant Director 1 1 1 1
Municipal Assistant(Clerk) 1.34 1.34 1.34 1.34
Administrative Assistant 1 1 1 1
Recreation Supervisor 1 1 1 1 1
Seasonal (Part Time) 175+/- 175+/- 175+/- 225+/-
Seasonal Seasonal Seasonal Seasonal
Seasonal Seasonal Seasonal Seasonal
Program: 5000 Culture & Recreation Subprogram: 5230 Community Center
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Community Center Director 0 1 1 1
Office Manager 0 1 1 1
Municipal Assistant(Clerk)' 0 1.5 2 2
Program Coordinator 0 1 1 1 1
Evening/Weekend Bldg Supervisor 0 1 1 1
Seasonal (Part Time) 0 50+/- 50+/- 50+/-
Seasonal Seasonal Seasonal
Seasonal Seasonal Seasonal
Municipal Assistant (Clerk) hours increased to full-time in FY2017.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VII-8
Program: Culture & Recreation
5200 Recreation & Community Programs Town of Lexington,MA
Budget Recommendations:
The FY2018 recommended budget for the Department of Recreation and Community
Programs — comprised of the Pine Meadows Golf Course operation, and Recreation and
Community Center programming — is $2,979,940. The recommended budget is a $105,827 or
3.68% increase over the FY2017 budget and is driven primarily by an increase in the hourly
rate for Seasonal staff in line with State minimum wage increases. It should be noted that
historically the Recreation and Community Programs Department operating budget has been
supported solely from program fees. In FY2016, with the addition of the operation and
programming of the Community Center, it was proposed that the tax levy contribute to
funding for the Department budget. This tax levy support will continue in FY2017, with
$220,152 being proposed in General Fund support of the Community Center operations.
The Community Center budget supports staff that plans, schedules, coordinates, manages,
supervises and delivers community programs along with the supplies needed to operate
these programs. The Community Center provides drop-in program space and offers leisure
opportunities to promote social, emotional, cognitive well-being and wellness for residents of
all ages and abilities. It provides residents with a wide variety of programs that are fun,
educational and life-enriching. The customer service counter at the Center provides support
for the Community Center, the Human Services Department and the Recreation Division,
allowing for one-stop shopping for services and programs.
The recommended budget for Compensation is $1,308,669, and reflects a $117,926 or 9.9%
increase which is driven by the cost of prospective step increases, prospective cost-of-living
adjustments as well as an increase in hourly rates for Seasonal staff in line with state
minimum wage increases. The shared customer service clerk at the Community Center was
supported by the General Fund in FY2017 will now be supported by the Recreation Enterprise
Fund beginning in FY2018.
The recommended budget for Expenses is $1,316,445 and reflects a $19,100 or 1.43%
decrease from FY2017, primarily due to a reduction in Contractual Services as more
Community Center programs have been led by seasonal staff members rather than vendors.
The recommended budget for Expenses for the operation of the Pine Meadows Golf Course
of $545,520 reflects a net increase of $4,045 or 0.75% due to a $4,400 increase in the
annual cost of the contract for the management of the golf course and credit card service
fees.
There is an increase of $7,000, or 2.82% in indirect payments to the General Fund to support
those costs incurred in the General Fund that support the Recreation Enterprise Fund.
Program Improvement Requests:
None requested.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VII-9
Program: Culture & Recreation
5200 Recreation & Community Programs Town of Lexington,MA
Budget Summary
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy $ $ 216,836 $ 253,007 $ 220,152 $ $ 220,152 $ (32,855) -12.99%
Enterprise Funds $ $ - $ - $ - $ $ - $ - -
Retained Earnings $ 375,000 $ 375,000 $ 375,000 $ 375,000 $ $ 375,000 $ - 0.00%
Recreation User Charges $1,280,593 $1,284,068 $ 1,012,996 $1,073,235 $ $1,073,235 $ 60,239 5.95%
Community Center User Charges $ - $ 278,506 $ 454,810 $ 533,253 $ 1 $ 533,253 1 $ 78,443 1 17.25%
Golf User Charges $ 775,337 $ 852,038 $ 775,000 $ 775,000 1 $ $ 775,000 $ -
Bond Premiums&Proceeds $ - $ - $ - $ $ $ - $
Investment Income $ 3,353 $ 3,218 $ 3,300 $ 3,300 1 $ $ 3,300 $
Total 00 Recreation $2,434,282 $3,009,665
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 657,739 $1,034,703 $ 1,190,742 $1,308,669 $ $1,308,669 $ 117,926 9.90%
Expenses $ 981,628 $1,075,722 $ 1,335,545 $1,316,445 $ $1,316,445 $ (19,100) -1.43%
Debt Service $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ $ 100,000 $ - 0.00%
Indirect Costs Trans.to Gen.Fund $ 233,600 $ 240,608 $ 247,826 $ 254,826 $ $ 254,826 $ 7,000 2.82%
Total 00
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 5210 Recreation $1,254,496 $1,216,449 $ 1,357,054 $1,412,709 $ $1,412,709 $ 55,656 4.10%
Total 5220 Pine Meadows $ 484,870 $ 485,378 $ 541,475 $ 545,520 $ $ 545,520 $ 4,045 0.75%
Total 5230 Community Center $ - $ 508,598 $ 727,759 $ 766,884 $ $ 766,884 $ 39,126 5.38%
Indirect Costs $ 233,600 $ 240,608 $ 247,826 $ 254,826 $ $ 254,826 $ 7,000 2.82%
Total 00
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 657,739 $1,034,703 $ 1,190,742 $1,308,669 $ $1,308,669 $ 117,926 9.90%
Overtime $ - $ - $ - $ - $ $ - $ -
Personal Services $ 657,739 $1,034,703 $ 1,190,742 $1,308,669 $ - $1,308,669 $ 117,926 9.90%
Contractual Services $ 820,744 $ 910,080 $ 1,136,425 $1,124,070 $ $1,124,070 $ 12,355 -1.09%
Utilities $ 51,320 $ 57,092 $ 61,575 $ 56,180 $ $ 56,180 $ 5,395 -8.76%
Supplies $ 77,210 $ 82,427 $ 128,045 $ 127,195 $ $ 127,195 $ (850) -0.66%
Small Capital $ 32,353 $ 26,123 $ 9,500 $ 9,000 $ $ 9,000 $ (500) -5.26%
Expenses $ 981,628 $1,075,722 $ 1,335,545 $1,316,445 $ - $1,316,445 $ (19,100) -1.43%
Debt I $ 100,0001 $ 100,0001 $ 100,0001 $ 100,000 $ - I $ 100,000 $ - 0.00%
Indirect 1 $ 233,6001 $ 240,608 1 $ 247,826 1 $ 254,826 1 $ - 1 $ 254,8261 $ 7,000 2.82%
Total 00
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VII-10
Section VIII: Program 6000: Human Services
This section includes detailed information about the FY2018 Operating Budget & Financing
Plan for Human Services. It includes:
• 6100-6200 Administration; Veterans' Services; Youth and Family Services; VIII - 2
Senior Services and Community Programs; and Transportation Services
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VIII-1
This Page Left Blank Intentionally
MORNiN
APRIL IQTH
4t ING10
Program: Human Services
6100-6200 Human Services Town of Lexington, Massachusetts
Mission: The Human Services Department connects Lexington residents of all ages to
information, support and educational services; and is responsible for managing the Lexpress
bus system and other transportation initiatives. The department seeks to identify the unmet
needs of our community by providing outreach and prevention services that promote
physical, mental health and wellbeing for families, seniors, veterans and youth.
Budget Overview: The Human Services Department is organized to provide service delivery
to residents of all ages. Assistant Directors, Managers and Coordinators oversee the
following divisions: Administration and Community Programs, Senior Services, Youth and
Family Services, Veterans' Services, and Transportation Services. In 2015, all Human
Services divisions moved to the Lexington Community Center. Attendance, walk in visits,
phone calls and requests for information have increased greatly since the move to the
Community Center.
Staff from Senior Services and Youth and Family Services provide senior, youth and
intergenerational programming, assessments, information and referrals, counseling, financial
assistance, consultation, support and coordination of services. Veterans' services staff work
with colleagues to plan Town celebrations and special events, and provide veterans in
Lexington and Bedford with information, benefits and support. The Transportation Services
division will begin a new Lexpress bus service contract in July 2017.
Departmental Initiatives:
1. Work towards implementing department-wide financial and electronic record keeping
system.
2. Continue to collaborate with the Recreation and Community Programs Department to
provide best practices in shared customer services, operations and safety at the
Community Center.
3. Interdepartmental collaboration to assess unmet needs for youth and families, and
provide relevant programming at the Community Center and in the community.
4. Continued expansion of recruitment and development of volunteer program to reach
all ages of the Lexington Community.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VIII-2
Program: Human Services
6100-6200 Human Services Town of Lexington, Massachusetts
Town Ma;nager
mm�w.
Veteraa'is Servi ces,
tl;
District Director
..LLB
H urnan Services
Director
Part-Time °DSO
(Bedford)
o ff,ce Manager
Administrative
Muiniclpalll Cher s
. .,......,,.�...,�,�...,�, .,.�
8eniibr Tax
Program
Volunteers
.
Youth acid Familys„c�istaait � liirect�ar Transportation/er ices 8ocialll of Seinior Se ices Lex ress Manager
Worker
p �� g
y
......
Interns Senilar Services
Coorduhaator
..........
Nurse
Interns
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VIII-3
Program: Human Services
6100-6200 Human Services Town of Lexington, Massachusetts
Authorized/Appropriated Staffing:
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Director of Human Services 1 1 1 1
Assistant Director of Senior Services 0.8 1 1 1
Youth and Family Services Social Worker 1 1 1 1
Youth and Family Services Program Coordinator' 0.8 - - -
Municipal Clerk(Part Time)' 0.5 - - -
Senior Services Coordinator 1 1 1 1
Senior Services Nurse 0.42 0.42 0.42 0.42
Office Manager 1 1 1 1
Municipal Clerk(Part Time) 0.5 0.5 0.5 0.5
Veterans'Services District Director2 1 1 1 1
Veterans'Services Officer 0.4 0.51 0.51 0.51
Transportation Services Manager 1 0.69 0.69 0.69
Municipal Assistant 0.6 0.6 0.8 0.8
Registered Dietician - - PT PT
Volunteer Coordinator4 - - PT PT
Total FTE ii
Explanatory Notes:
(1) The Youth and Family Program Coordinator and Municipal Clerk positions were moved to the Department of
Recreation and Community Programs in FY2016.
(2) As part of Veterans' District agreement with the Town of Bedford, the Veterans' Services District Director
supervises the part time Veterans' Services Officer (VSO). The VSO is 100% funded by the Town of
Bedford.
(3) Municipal Assistant hours were increased from 20 to 28 hours in FY2017. Funds were re-allocated from
Supportive Living expenses to accommodate this increase.
(4) Due to increased EOEA formula grant funding, the part-time temporary positions of Registered Dietician and
Volunteer Coordinator were added in FY2017.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VIII-4
Program: Human Services
6100-6200 Human Services Town of Lexington, Massachusetts
Budget Recommendations:
The requested FY2018 All Funds Human Services budget is $1,518,165 which is a $57,853,
or 3.96%, increase over the restated FY2017 budget. The budget is restated to reflect cost
of living increases that were negotiated subsequent to the adoption of the FY2017 budget at
the 2016 annual town meeting. The All Funds budget includes funding from a Massachusetts
Executive Office of Elder Affairs (EOEA) grant, the Massachusetts Bay Transportation
Authority (MBTA) Suburban Transportation grant, and the Senior Services Revolving Fund
(formerly known as the Council on Aging Programs Revolving Fund). In addition, the Town
of Bedford funds a portion of the Veterans' Services budget through a Veterans' District
agreement.
The Human Services FY2018 recommended General Fund operating budget request is
$1,294,913 and reflects an $80,151 or 6.60% increase over the restated FY2017 budget.
The General Fund operating budget for Compensation is $541,106, and reflects a $7,323 or
1.37% increase, which is attributable to the cost of contractually obligated step increases.
FY2018 Compensation does not include any estimate of prospective cost of living increases.
Funds for prospective increases are captured in the Salary Adjustment account within the
Town Manager's budget.
The General Fund operating budget for Expenses is $753,807 and reflects a $72,828 or
10.69% increase, which is a net change primarily driven by the rebidding of the Lexpress bus
service contract, which expires on .tune 30, 2017.
Program Improvement Requests:
None Requested.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VIII-5
Program: Human Services
6100-6200 Human Services Town of Lexington, Massachusetts
Budget Summary:
Funding Sources(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Lev $ 813,148 $ 881,196 $ 945,209 $1,056,413 $ $1,056,413 $111,203 11.76%
Veteran Benefits Reimbursement $ 92,504 $ 72,437 $ 92,552 $ 70,500 $ $ 70,500 $ 22,052 -23.83%
Community Program Revolving Fund $ 45,701 $ 28,414 $ 75,000 $ 50,000 $ $ 50,000 $(25,000) -33.33%
Fees
Lex ress Fares $ 80,215 $ 77,031 $ 86,000 $ 77,000 $ $ 77,000 $ 9,000 -10.47%
Available Funds $ - $ - $ $ - $ - -
Grants/Regional Funding Veterans $ 135,419 $ 156,904 $ 170,551 $ 173,252 $ $ 173,252 $ 2,701 1.58%
TDM Allocation $ 88,000 $ 91,600 $ 91,000 $ 91,000 $ 91,000 $ - 0.00%
Total 000
Appropriation Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 542,101 $ 562,735 $ 628,033 $ 635,895 $ $ 635,895 $ 7,862 1.25%
Ex enses $ 712,885 $ 744,848 $ 832,279 $ 882,270 $ $ 882,270 $ 49,991 6.01%
Total 000
Program Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total6110 Administration $ 217,358 $ 200,927 $ 210,882 $ 219,139 $ $ 219,139 $ 8,257 3.92%
Total 6130 Supportive Living $ 3,250 $ - $ - $ - $ $ - $ - 0.00%
Total 6140 Veterans'Services $ 188,413 $ 209,581 $ 232,773 $ 224,263 $ $ 224,263 $ 8,510 -3.66%
Total 6150 Youth&Family Services $ 54,470 $ 80,549 $ 87,010 $ 91,419 $ $ 91,419 $ 4,408 5.07%
Total 6170 Senior Services and Community Program $ 220,507 $ 218,306 $ 320,218 $ 292,970 $ $ 292,970 $(27,248) -8.51%
Total 6210 Transportation Services $ 570,989 $ 598,220 $ 609,429 $ 690,373 $ $ 690,373 $ 80,945 13.28%
Total rrr r r
Object Code Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 542,101 $ 562,735 $ 628,033 $ 635,895 $ $ 635,895 $ 7,862 1.25%
Overtime $ - $ - $ - $ - $ $ - $ - -
Personal Services $ 542,101 $ 562,735 $ 628,033 $ 635,895 $ $ 635,895 $ 7,862 1.25%
Contractual Services $ 677,312 $ 711,788 $ 794,154 $ 843,995 $ $ 843,995 $ 49,841 6.28%
Utilities $ 2,745 $ 3,030 $ 3,924 $ 3,924 $ $ 3,924 $ - 0.00%
Supplies $ 30,828 $ 26,336 $ 31,201 $ 30,851 $ $ 30,851 $ 350 -1.12%
Small Capital $ 2,000 $ 3,695 $ 3,000 $ 3,500 $ $ 3,500 $ 500 1 16.67%
Expenses $ 712,885 $ 744,848 $ 832,279 $ 882,270 $ $ 882,270 1 $ 49,991 1 6.01%
Total rrr r r
Appropriations Summary(General Fund Only) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Com ensation $ 463,004 $ 481,215 $ 533,782 $ 541,106 $ $ 541,106 $ 7,323 1.37%
Ex enses $ 610,862 $ 641,049 $ 680,979 $ 753,807 $ $ 753,807 $ 72,828 10.69%
Total rrr r 80,151 6.60%
Appropriations Summary(Non-General Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
EOEA Grant
Personal Services $ 48,575 $ 48,575 $ 58,575 $ 58,575 $ $ 58,575 $
Expenses $ 14,609 $ 22,507 $ 20,405 $ 20,405 $ $ 20,405 $
$ 63,184 $ 71,082 $ 78,980 $ 78,980 $ $ 78,980 $
Veterans'Services Regional Funding
Personal Services $ 30,522 $ 32,944 $ 35,676 $ 36,214 $ $ 36,214 $ 538 1.51%
Expenses $ 1,713 $ 878 $ 1,815 $ 1,815 $ $ 1,815 $ - -
$ 32,235 $ 33,823 $ 37,491 $ 38,029 $ $ 38,029 $ 538 1.44%
Senior Services Revolving Fund
Expenses $ 45,701 $ 28,414 $ 75,000 $ 50,000 $ $ 50,000 $(25,000) -33.33%
MBTA Grant-Transportation Services
Expenses $ 40,000 $ 52,000 $ 54,080 $ 56,243 $ $ 56,243 $ 2,163 4.00%
Total rrr r r:
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
VIII-6
Section IX: Program 7000: Office of Land Use,
Health and Development
This section includes detailed information about the FY2018 Operating Budget & Financing
Plan for the Office of Land Use, Health and Development. It includes:
• 7110-7300 Summary IX-2
• 7110 Building and Zoning IX-7
• 7120 Administration IX-11
• 7130 Conservation IX-15
• 7140 Health IX-19
• 7200 Planning IX-23
• 7300 Economic Development IX-27
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-1
This Page Left Blank Intentionally
MORNiN
APRIL IQTH
4t ING10
Program: Office of Land Use, Health and Development
7100 Program Summary Town of Lexington, Massachusetts
Mission: The Office of Land Use, Health and Development includes those departments that
manage and promote residential and commercial development in Lexington while protecting
the health and safety of residents through local bylaws and regulations, as well as State
statutes and regulations, in the areas of public health, building code, zoning, wetland
protection and land-use. By consolidating these various operations under the management
of an Assistant Town Manager, the Town is able to further streamline code enforcement,
program and policy development, and outreach and educational activities related to
commercial, residential and public development.
Budget Overview: The Office of Land Use, Health and Development is comprised of:
Building and Zoning, Conservation, Health, the Planning Department and the Economic
Development Office.
The Building and Zoning Department is responsible for enforcing the State building, electrical,
gas, and plumbing codes, the local zoning bylaw, and Architectural Access Board Regulations.
The Conservation Office is responsible for administering and enforcing the State and local
wetland protection codes and the State Stormwater Management Regulations, managing
over 1,400 acres of Town-owned conservation land, and providing outreach and education
concerning natural and watershed resources.
The Health Department is responsible for enforcing State and local health codes,
administering health screening and vaccination programs, evaluating community health
needs and developing intervention programs to prevent disease and disability.
The Planning Department supports the Planning Board in the administration of the
Subdivision Regulations, the determination of adequacy of unaccepted streets, the granting
of special permits for residential development, site plan review and granting of special
permits within the commercial manufacturing district, and the review of planned
development district proposals that go to Town Meeting. In addition, the staff engages in
short- and long-term planning in regard to growth and development issues in Lexington,
being active participants in various committees dealing with issues of transportation,
affordable housing and economic development, as well as participating in regional and
statewide initiatives.
The Economic Development Office works to encourage new investment and support our local
businesses. It serves as a liaison for businesses and works to address business-related issues
from Center parking to updating land use policy. The Office also works to retain and expand
local businesses by providing information, conducting research, supporting a visitor-based
economy, and leveraging State economic development tools and resources designed to
improve the business environment. In September, 2014, the Economic Development Office
took over responsibility for managing the Visitors Center after the Chamber of Commerce
ended their long-time agreement with the Town to do so. In addition, at the request of the
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-2
Program: Office of Land Use, Health and Development
7100 Program Summary Town of Lexington, Massachusetts
Board of Selectmen the Economic Development Office will provide additional staff support to
the Tourism Committee regarding their operational activities and visitor programs.
Office Initiatives:
1. Effect the transition to the newly created Office of Land Use, Health and Development.
Assistant Town Manager for
Development
H
EManager
Department
Assistants
Public Health Conservation Building Economic
Director Administrator Commissioner Planning Director Development
Director
Stewardship Assistant Planning Visitor Center
Public Health Nurse Coordinator Electric Inspectors Director Manager
Health Agent Ranger Building Inspectors Planner
Visitor Center Staff
Plumbing/Gas Planning Department
Economic
Inspectors Assistant
Development/Visitor
Services Coordinator
Zoning Enforcement
Administrator
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-3
Program: Office of Land Use, Health and Development
7100 Program Summary Town of Lexington, Massachusetts
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Assistant Town Manager 1 1 1
Administration Department Office Manager 1 1 1 1
Administration Department Assistants 4 4 4 4
Economic Development Director 1 1 1 1
Economic Development/Visitor Center Coordinator 1 1 1
Visitor Services Manager' 1 1 1
Visitor Center Staff 6PT l 4.75 4.75 4.75
Visitor Center PT Assistant Mana ere 0.56 0.56
Battle Green Guides 1 Seasonal Seasonal Seasonal
Liberty Ride Coordinator 0 0.7 0.7 0.7
Liberty Ride Guides 0 Seasonal Seasonal Seasonal
Planning Director 1 1 1 1
Assistant Planning Director 1 1 1 1
Planner 1 1 1 1
Planning Dept.Clerk/Admin.Assistant 1 1 1 1
Conservation Administrator 1 1 1 1
Stewardship Coordinator 1 1 1 1
Land Use Ranger 0.25 0.25 0.25 0.25
Land Management Interns Seasonal Seasonal Seasonal Seasonal
Public Health Director 1 1 1 1
Health Agent 1 1 1 1
Health Nurse 0.6 0.6 0.6 0.6
Building Commissioner 1 1 1 1
Building Inspectors 2 2 2 2
Plumbing and Gas Inspector 1 1 1 1
Zo ni ng E nfo rce me nt Ad mi ni strato r 1 1 1 1
Electric Inspectors 1 1 1 1
Part-Time Electric Inspector 0.24 0.24 0.24 0.24
Part-time Plumbing Inspector 0.14 0.14 0.14 0.14
Part-time Building Inspector 0.21 0.21 0.38
Explanatory Notes:
These Visitor Center positions were previously employees of the Chamber of Commerce via a contract with the Town.
The Chamber funded the staff support of the Visitors Center through the gift shop revenues. In September 2014,the
Town took over the Visitor Center Operations at the request of the Chamber.
2Position added in FY2017.
3The Full-Time Public Health Nurse is shared between Lexington(6)and Belmont(A)per Nursing Services Agreement
executed in FY2009.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-4
Program: Office of Land Use, Health and Development
7100 Program Summary Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended All Funds Office of Land Use, Health and Development budget
inclusive of the General Fund operating budget, the Liberty Ride, Visitor Center and Health
Program Revolving Funds, is $2,805,491. The recommended budget is a $50,933 or 1.85%
increase over the restated FY2017 budget. The FY2017 budget is restated to reflect cost of
living increases that were negotiated subsequent to the adoption of the FY2017 budget at
the 2016 annual town meeting.
The FY2018 recommended Land Use, Health and Development General Fund operating
budget is $2,305,699 which is a $39,546, or 1.75% increase from the restated FY2017
General Fund budget.
The General Fund operating budget for Compensation is $1,862,462 and reflects a $32,922
or 1.80% increase, which is attributable to the cost of contractually obligated cost of living
and step increases, and funding for additional part-time inspectors at Building and Zoning.
FY2018 Compensation does not include any estimate of prospective cost of living increases
not covered by current contracts. Funds for prospective increases are captured in the Salary
Adjustment account within the Town Manager's budget.
The General Fund operating budget for Expenses is $443,238 and reflects a net increase of
$6,625 or 1.520/o, which is primarily due to the funding of a drug take-back program and a
bike share pilot program, offset by removing one-time FY2017 costs throughout the budget.
The FY2018 recommended budget for the Health Program, Liberty Ride, and Visitor Center
revolving funds is $499,792, an increase of $11,387 or 2.33%, driven primarily by increases
for compensation and expenses for the Visitor Center.
Program Improvement Requests:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
FY2018 Comprehensive Ran* $ 358,900 $ - $ 358,900 $ 302,000 $ 302,000 $ 56,900
Bike Share Program- $ 27,000 $ 27,000 $ 27,000 $ 27,000 $ -
Market Study $ 25,000 $ 25,000 $ - $ - $ 25,000
Revolutionary Revelry Event $ 15,000 $ 15,000 $ $ $ 15,000
Manager
Marketing Budget Increase $ 5,500 $ 5,500 $ $ $ 5,500
Public Health Contracted $ 16,342 $ 16,342 $ 16,342 $ 16,342 $ -
Services and Supplies
Regular Part-Time Wages $ 9,882 $ 143 $ 10,025 $ 9,882 $ 143 $ 10,025 $ -
*Recommended for funding via a separate warrant article; not included within operating budget.
**Recommendation based on funding from the Center Stabilization Fund.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-5
Program: Office of Land Use, Health and Development
7100 Program Summary Town of Lexington, Massachusetts
Budget Summary:
Funding Sources(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Le $ 194,269 $ 501,252 $ 665,250 $ 541,178 $ 26,224 $ 567,402 $ 70,848 -10.65%
TDM Stabilization Fund $ - $ 45,400 $ 46,000 $ 50,000 $ 50,000 $ 4,000 8.70%
Center Impr.District Stabilization Fund $ - $ - $ - $ - $ 27,000 $ 27,000 $ 27,000 -
Liberty Ride Revolving Fund $ 201,735 $ 200,317 $ 284,174 $ 284,174 $ - $ 284,174 $ - -
Visitor Center Revolving Fund $ 82,595 $ 188,674 $ 190,231 $ 201,618 $ $ 201,618 $ 11,387 5.99%
Health Department Revolving Fund $ 12,447 $ 13,810 $ 14,000 $ 14,000 $ $ 14,000 $ -
Fees&Charges
Departmental Fees $ 90,469 $ 72,243 $ 82,891 $ 79,210 $ 79,210 $ 3,681 -4.44%
Licenses&Permits $ 1.597.712 $2,351,610 $ 1,472,013 $ 1,588,600 $ 1,588,600 $ 116.587 1 7.92%
Total rr r :r :r $ 53,224 $2,812,004 $ 84,446 3.07%
Appropriation Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 1,600,798 $ 1,803,772 $2,003,821 $2,037,260 $ 9,882 $2,047,142 $ 43,321 2.16%
Ex enses $ 578,430 $ 567,031 $ 750,737 $ 721,520 $ 43,342 $ 764,862 $ 14,125 1.88%
Total rr r :r :r $ 53,224 $2,812,004 $ 57,446 2.09%
Level-Service Requests(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 7110 Building&Zoning $ 533,694 $ 531,678 $ 587,304 $ 593,723 $ 9,882 $ 603,605 $ 16,301 2.78%
Total 7120 Administration $ 249,321 $ 345,196 $ 466,277 $ 446,361 $ - $ 446,361 $ (19,915) -4.27%
Total 7130 Conservation $ 235,258 $ 231,384 $ 235,803 $ 234,972 $ - $ 234,972 $ 831 -0.35%
Total 7140 Health $ 282,438 $ 297,148 $ 306,515 $ 311,204 $ 16,342 $ 327,546 $ 21,032 6.86%
Total 7200 Planning $ 331,118 $ 303,849 $ 359,021 $ 371,008 $ - $ 371,008 $ 11,988 3.340/(
Total 7310 Economic Development $ 547,399 $ 661,547 $ 799,640 $ 801,511 $ 27,000 $ 828,511 $ 28,871 3.61%
Total rr r :r :r rr- $ 57,446 2.09%
Object Code Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's I FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 1,584,011 $ 1,772,038 $ 1,978,830 $2,001,794 $ 9,882 $2,011,676 $ 32,847 1.66%
Overtime $ 16,787 $ 31,735 $ 24,991 $ 35,465 $ - $ 35,465 $ 10,474 41.91%
Personal Services $ 1,600,798 $ 1,803,772 $2,003,821 $2,037,260 $ 9,882 $2,047,142 $ 43,321 2.16%
Contractual Services $ 455,352 $ 396,576 $ 573,987 $ 541,658 $ 41,130 $ 582,788 $ 8,801 1.53%
Utilities $ 10,155 $ 8,579 $ 13,752 $ 13,752 $ - $ 13,752 $ -
Supplies $ 101,105 $ 160,876 $ 159,998 $ 162,110 $ 2,212 $ 164,322 $ 4,324 2.70%
Small Capital $ 11,819 $ 1,000 $ 3,000 $ 4,000 $ - $ 4,000 $ 1,000 33.33%
Expenses $ 578,430 $ 567,031 $ 750,737 $ 721,520 $ 43,342 $ 764,862 $ 14,125 1.88%
Total rr r :r :r rr- $ 57,446 2.09%
Appropriation Summary(General Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 1,513,599 $ 1,654,817 $ 1,829,540 $ 1,859,092 $ 9,882 $ 1,868,974 $ 39,434 2.16%
Expenses $ 368,852 $ 313,185 $ 436,613 $ 399,896 $ 43,342 $ 443,238 $ 6,625 1.52%
Total rr rr2 $2,266,153 $2,258,988 $ 53,224 $2,312,212 $ 46,059 2.03%
Appropriation Summary(Nor,-Gen i Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
7140-Health Program Revolving Fund $ 12,447 $ 13,810 $ 14,000 $ 14,000 $ $ 14,000 $
Expenses $ 12,447 $ 13,810 $ 14,000 $ 14,000 $ $ 14,000 $
7320-Liberty Ride $ 201,735 $ 200,317 $ 284,174 $ 284,174 $ $ 284,174 $
Compensation $ 56,515 $ 59,128 $ 78,800 $ 78,800 $ $ 78,800 $
Expenses $ 145,220 $ 141,189 $ 205,374 $ 205,374 $ $ 205,374 $
7340-Visitor Center $ 82,595 $ 188,674 $ 190,231 $ 201,618 $ $ 201,618 $ 11,387 5.99%
Compensation $ 30,684 $ 89,827 $ 95,481 $ 99,368 $ $ 99,368 $ 3,887 4.07%
Expenses $ 51,911 $ 98,847 $ 94,750 $ 102,250 $ $ 102,250 $ 7,500 7.92%
Total rr 402,801 r
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-6
Program: Office of Land Use, Health and Development
7110 Building and Zoning Town of Lexington, Massachusetts
Mission: The Building and Zoning Department is a regulatory function with the goal of
protecting the health and safety of residents. This role is fulfilled through the enforcement of
building, zoning and land use regulations.
Budget Overview: The Building and Zoning Department enforces state building, electrical,
plumbing, gas and mechanical codes, Architectural Access Board Regulations and local zoning
by-laws. Staff, comprised of the Building Commissioner, Building Inspectors, Electrical
Inspector, Plumbing & Gas Inspector and Zoning Enforcement Administrator, review
construction drawings and specifications, issue permits, inspect new construction, conduct
periodic inspections of restaurants, day care centers, schools, religious instructions,
museums, places of public assembly and multi-family housing, and levy fines or prosecute
when necessary to maintain code compliance.
Departmental Initiatives:
1. Continue transition from the Eight Edition of the Massachusetts State Building Code to
the Ninth Edition, including training for local contractors to highlight changes in the
new code.
2. Continue to streamline the on-line permitting process. By shortening the turnaround
time for processing permits, customer satisfaction is increased.
3. Implement View Permit for zoning requests to aid in tracking zoning approvals. This
will allow for better enforcement and historical record keeping of zoning decisions.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-7
Program: Office of Land Use, Health and Development
7110 Building and Zoning Town of Lexington, Massachusetts
Assistant Town Manager
for Development
Office Manager-
Office of Land Use
Department
Assistants
Building
Commissioner
Electric Inspectors Building Inspectors L
ning Enforcement Plumbing/Gas
Administrator Inspectors
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Building Commissioner 1 1 1 1
Building Inspectors 2 2 2 2
Plumbing and Gas Inspector 1 1 1 1
Zoning Enforcement Administrator 1 1 1 1
Electric Inspectors 1 1 1 1
Part-Time Electric Inspector* 0.24 0.24 0.24 0.24
Part-Time Plumbing Inspector* 0.14 1 0.14 1 0.14 0.14
Part-Time Building Inspector* 1 0.21 1 0.21 0.21
*The hours budgeted for part-time inspectors are filled by multiple individuals, as available.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-8
Program: Office of Land Use, Health and Development
7110 Building and Zoning Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended Building and Zoning budget is $603,605 a $16,301 or 2.78%
increase over the restated FY2017 budget. The FY2016 budget is restated to reflect cost of
living increases that were negotiated subsequent to the adoption of the FY2017 budget at
the 2016 annual town meeting.
The recommended budget for Compensation is $535,465 and reflects a $16,701, or 3.22%
increase, which is due to two factors — funding additional hours for part-time inspectors and
the cost of contractually obligated step increases and cost of living adjustments. FY2018
Compensation does not include any estimate of prospective cost of living increases for
contracts expiring on .tune 30, 2017. Funds for prospective increases are captured in the
Salary Adjustment account within the Town Manager's budget.
The recommended budget for Expenses is $68,140 and reflects a net decrease of $400 or
0.58% from FY2017, due to removing the one-time cost for purchase of the Ninth Edition of
the Massachusetts State Building Code books to the Ninth Edition, offset by an increase for
additional staff development.
Program Improvement Requests:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Regular Part-Time Wages $ 9,882 $ 143 $ 10,025 $ 9,882 $ 143 $ 10,025 $ -
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-9
Program: Office of Land Use, Health and Development
7110 Building and Zoning Town of Lexington, Massachusetts
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy $(1,049,808) $(1,781,780) $ (869,059) $ (971,877) $ 9,882 $ (961,995) $ (92,936) 10.69%
Directed Funding
Departmental Fees $ 15,155 $ 8,660 $ 14,350 $ 12,000 $ 12,000 $ 2,350 -16.38%
Licenses and Permits $ 1,568,347 $ 2,304,798 $ 1,442,013 $ 1,553,600 $ 1,553,600 $111,587 7.74%
0-
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 474,736 $ 491,557 $ 518,764 $ 525,583 $ 9,882 $ 535,465 1 $ 16,701 1 3.22%
Ex enses $ 58,959 1 $ 40,121 $ 68,540 $ 68,140 1
0-
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
94 Total 7110 Building and Zoning $ 533,6 $ 531,678 $ 587,304 $ 593,723 $ 9,882 $ 603,605 $ 16,301 2.78%
0-
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 471,059 $ 488,146 $ 513,203 $ 520,022 $ 9,882 $ 529,904 $ 16,701 3.25%
Overtime $ 3,677 $ 3,411 $ 5,561 $ 5,561 $ - $ 5,561 $ 0 0.00%
Personal Services $ 474,736 $ 491,557 $ 518,764 $ 525,583 $ 9,882 $ 535,465 $ 16,701 3.22%
Contractual Services $ 49,962 $ 32,009 $ 54,060 $ 56,560 $ - $ 56,560 $ 2,500 4.62%
Utilities $ 6,372 $ 4,929 $ 7,480 $ 7,480 $ $ 7,480 $ - 0.00%
Supplies $ 2,624 $ 3,183 $ 7,000 $ 4,100 $ $ 4,100 $ (2,900) -41.43%
Small Capital $ - $ - $ - $ - $ $ - $ -
Expenses $ 58,959 $ 40,121 $ 68,540 $ 68,140 $ - $ 68,140 $ (400) -0.58%
0-
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-10
Program: Office of Land Use, Health and Development
7120 Administration Town of Lexington, Massachusetts
Mission: To develop comprehensive regulatory and technical assistance services to town
residents and commercial entities transacting development business with the Town.
Budget Overview: Administration provides management oversight and administrative
support to the Building and Zoning, Health, Conservation, Planning and Economic
Development Departments and to the numerous boards and commissions, including the
Zoning Board of Appeals and Historic Districts Commission, and coordinates their daily
operations. The staff, comprised of an Assistant Town Manager, an Office Manager and four
Department Clerks, schedules and coordinates hearings, prepares legal notices, sets
agendas, processes applications and permits, inputs data into Access databases, maintains
files, circulates petitions among Town boards and officials, prepares meeting notices,
agendas and minutes, determines and notifies abutters, communicates with the public,
attends meetings, performs payroll and accounts payable functions, makes daily deposits,
and files all final documentation. The Assistant Town Manager position oversees all
operations of the departments included in the Office of Land Use, Health and Development.
Departmental Initiatives:
1. Transition/delegation of certain land and development-related tasks from the Town
Manager to the Assistant Town Manager for Development.
2. Improve public information on permitting requirements and procedures for prospective
business owners and commercial tenants.
3. Increase efficiency in providing administrative support to boards and committees.
4. Continue the transition of the departments into the new Office of Land Use, Health
and Development.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-11
Program: Office of Land Use, Health and Development
7120 Administration Town of Lexington, Massachusetts
Asssta nit Tow n IMana geir
for Developrnieint
Office i ainage r
De
7�pairtrment
Asrs��stants
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Assistant Town Manager 1 1 1
De artment Assistants 4 4 4 4
Office Manager 1 1 1 1
'Total
Total
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-12
Program: Office of Land Use, Health and Development
7120 Administration Town of Lexington, Massachusetts
Budget Recommendations:
The recommended FY2018 General Fund budget for the Office of Administration is $446,361,
a decrease of $19,915 or 4.27% from the FY2017 budget.
The General Fund operating budget for Compensation is $387,655 and reflects a net
decrease of $6,015 or 1.53%, which is primarily attributable to staff turnover and hiring their
replacements at a lower salary. FY2018 Compensation does not include any estimate of
prospective cost of living increases not covered by current contracts. Funds for prospective
increases are captured in the Salary Adjustment account within the Town Manager's budget.
The General Fund operating budget for Expenses is $58,706 and reflects a net decrease of
$13,900 or 19.140/o, which is primarily due to removing one-time costs for completed land
studies.
Program Improvement Requests:
None requested.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-13
Program: Office of Land Use, Health and Development
7120 Administration Town of Lexington, Massachusetts
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy $ 232,883 $ 333,996 $ 449,137 $ 432,661 $ $ 432,661 $ 16,475 -3.67%
Directed Funding
Departmental Fees $ 16,438 $ 11,200 $ 17,140 $ 13,700 $ 13,700 $ 3,440 -20.07%
FY2015 FY2016 FY2017 I FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Com ensation $ 224,550 1 $ 329,869 1 $ 393,671 1 $ 387,655 1 $ 1 $ 387,655 1 $ 6,015 -1.53%
Ex enses $ 24,770 1 $ 15,328 1 $ 72,606 1 $ 58,706 $ $ 58,706 $ 13,900 19.14%
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
7120Administration $ 249,321 $ 345,196 1 $ 466,277 1 $ 446,361 $ 1 $ 446,361 $ 19,915 -4.27%
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary Actual Actual �AP
propriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 218,585 $ 321,163 $ 384,224 $ 376,404 $ $ 376,404 1 $ (7,819) -2.04%
Overtime $ 5,966 $ 8,706 $ 9,447 $ 11,251 $ $ 11,251 1 $ 1,804 1 19.10%
Personal Services $ 224,550 $ 329,869 $ 393,671 $ 387,655 $ $ 387,655 $ (6,015) -1.53%
Contractual Services $ 7,708 $ 7,862 $ 60,506 $ 46,606 $ $ 46,606 $ 13,900 -22.97%
Utilities $ - $ 495 $ 600 $ 600 $ $ 600 $ 0.00%
Supplies $ 6,562 $ 6,970 $ 11,500 $ 11,500 $ $ 11,500 $ 0.00%
Small Capital $ 10,500 $ - $ - $ - $ $ - $ -
Expenses $ 24,770 $ 15,328 $ 72,606 $ 58,706 $ $ 58,706 $ (13,900) -19.140X
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-14
Program: Office of Land Use, Health and Development
7130 Conservation Town of Lexington, Massachusetts
Mission: To protect the health and safety of Town residents through education about and
regulation of natural areas and wetlands.
Budget Overview: The Conservation Office responsibilities include administering,
interpreting and enforcing all applicable State laws and Local codes; counseling, guiding and
educating the public on environmental issues; researching and reporting on relevant issues
for the Commission meetings to aid the Commission in key decision making; enforcing permit
conditions through construction inspections; and managing conservation areas and the Land
and Watershed Stewardship Program. The Conservation Administrator manages and
supervises the Conservation staff and operations and, along with the Conservation
Stewardship Coordinator, performs administrative, supervisory, professional and technical
work in connection with managing and directing comprehensive environmental programs.
The Conservation Division is responsible for administering and enforcing the State and local
wetland protection codes and the State Stormwater Management Regulations, managing
over 1,400 acres of Town-owned conservation land, and providing outreach and education
concerning natural and watershed resources.
Departmental Initiatives:
1. Continue to implement the Laserfiche Document Imaging Software for conservation
records, including converting historical records to digital format and migrating into
software.
2. Implement the conservation module of the ViewPermit Software to provide a
comprehensive electronic permit management and tracking system.
3. Implement the numerous conservation land management projects, including meadows
preservation, Cotton Farm Conservation Area Improvements, Community Gardens
Expansion, Parker Meadow ADA Trail Design, Engineering and Construction, and
Wright Farm Barn and Educational Programming Needs Assessment.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-15
Program: Office of Land Use, Health and Development
7130 Conservation Town of Lexington, Massachusetts
Assistant Town Manage[-
for E)Pvelctpment
office Manager-
office of VLand Use
Department
Assistanits
Conservation
Administrator
Conservation
Stewardship Town, Ranger
Coordliiniato,r
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Conservation Administrator 1 1 1 1
Stewardship Coordinator 1 1 1 1
Land Use Ranger 0.25 0.25 0.25 0.25
Seasonal Land Management Interns Seasonal Seasonal Seasonal Seasonal
Total FT/PT 2FT/I PT 2FT/I PT 2FT/I PT 2FT/I PT
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-16
Program: Office of Land Use, Health and Development
7130 Conservation Town of Lexington, Massachusetts
Budget Recommendations:
The recommended FY2018 General Fund Conservation budget is $234,972, a net decrease of
$831 or 0.35% from the FY2017 budget.
The General Fund operating budget for Compensation is $202,715 and reflects an increase of
$869 or 0.43% which is attributable to the cost of prospective step increases. FY2018
Compensation does not include any estimate of prospective cost of living increases not
covered by current contracts. Funds for prospective increases are captured in the Salary
Adjustment account within the Town Manager's budget.
The General Fund operating budget for Expenses is $32,257 and reflects a reduction of
$1,700 or 5.01% due to the elimination of one-time expenses for the purchase of
conservation tractor implements.
Program Improvement Requests:
None Requested.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-17
Program: Office of Land Use, Health and Development
7130 Conservation Town of Lexington, Massachusetts
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy $ 198,931 $ 199,011 $ 207,103 $ 203,972 $ - $203,972 $ (3,131) -1.51%
Directed Funding
Fees $ 36,326 $ 32,373 $ 28,700 $ 31,000 $ 31,000 $ 2,300 8.01%
Total i i i
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase I Increase
Com ensation $ 186,253 $ 193,394 $ 201,846 $ 202,715 $ - $202,715 $ 869 0.43%
Expenses $ 49,005 1 $ 37,990 1 $ 33,957 $ 32,257 $ - $ 32,257 $ (1,700) -5.01%
Total i i i
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase I Increase
Total7130 Conservation $ 235,258 $ 231,384 $ 235,803 $ 234,972 $ - 1 $234,972 1 $ (831) -0.35%
Total i i i
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 183,937 $ 191,040 $ 199,739 1 $ 200,014 $ - $200,014 $ 275 0.14%
Overtime $ 2,316 $ 2,354 $ 2,106 1 $ 2,701 $ - $ 2,701 $ 594 28.22%
Personal Services $ 186,253 $ 193,394 $ 201,846 $ 202,715 $ - $202,715 $ 869 0.43%
Contractual Services $ 41,456 $ 27,107 $ 24,286 $ 24,286 $ - $ 24,286 $ - 0.00%
Utilities $ 2,143 $ 1,939 $ 2,371 $ 2,371 $ - $ 2,371 $ - 0.00%
Supplies $ 5,406 $ 8,944 $ 7,300 $ 5,600 $ - $ 5,600 $ (1,700) -23.29%
Small Capital $ - $ - $ - $ - $ - $ - $ - -
Expenses 1 $ 49,0051 $ 37,990 1 $ 33,9571 $ 32,257 $ - 1 $ 32,257 $ (1,700) -5.01%
Total i i i
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-18
Program: Office of Land Use, Health and Development
7140 Health Town of Lexington, Massachusetts
Mission: Under the direction of the Lexington Board of Health, the mission of the Lexington
Health Department is to prevent disease and promote wellness in order to protect and
improve the health and quality of life of its residents, visitors and workforce.
Budget Overview: The Health Department manages disease prevention and surveillance
programs designed to protect the health of the community. Programs include but are not
limited to public health education empowerment programs, environmental health code
enforcement activities, mosquito control, vaccination clinics and public health emergency
planning and recovery efforts in partnership with the Massachusetts Department of Public
Health, (MDPH). The Health Department staff is comprised of the Health Director, Health
Agent and a part-time Public Health Nurse.
Departmental Initiatives:
1. Continue Public Health emergency planning and recovery efforts due to a
communicable disease threat (Pandemic Influenza Response).
2. Continue Food Establishment Emergency Operations planning efforts to prevent
disease transmission due to loss of utilities or water & sewer service infrastructure.
3. Continue partnering with Human Services, Police, Fire and Facilities to plan a unified
response to occupied properties found to be in an unsanitary condition or unfit for
human habitation. Abandoned properties may also be discussed as necessary.
4. Provide food safety and public health disease prevention educational outreach to
targeted demographics based on needs identified in the Demographic Task Force's
Report.
5. Implement View Permit software to improve the customer's experience in obtaining
various Board of Health permits. Permits include but are not limited to retail food
service, temporary food service events, swimming pool operation, retail tobacco sales,
rDNA Biosafety, Animal Keeping and Summer Camps.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-19
Program: Office of Land Use, Health and Development
7140 Health Town of Lexington, Massachusetts
As,slisttantt Town Malna,ger
for Development
Office Ma
nager-
Off artirtent
Assistants
1 Ptdb,,lliic HealthCk Gu
retwur
Public =He,3JfthAgent
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Public Health Director 1 1 1 1
Health Agent 1 1 1 1
Health Nurse * 0.6 0.6 0.6 0.6
'Total
Total
* The full-time Public Health Nurse is shared between Lexington (6) and Belmont (4) per
Nursing Services Agreement executed in FY2009.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-20
Program: Office of Land Use, Health and Development
7140 Health Town of Lexington, Massachusetts
Budget Recommendations:
The recommended FY2018 All Funds Health budget inclusive of the General Fund operating
budget and the Health Program Revolving Fund, which funds health clinics, is $327,546. The
recommended budget is a $21,032 or 6.86% increase over the restated FY2017 budget. The
FY2017 budget is restated to reflect cost of living increases that were negotiated subsequent
to the adoption of the FY2017 budget at the 2016 annual town meeting.
The FY2017 recommended Health General Fund operating budget is $313,546, which is a
$21,032 or 7.19% increase over the restated FY2017 General Fund budget.
The General Fund operating budget for Compensation is $235,211 and reflects a $4,159 or
1.80% increase, which is attributable to the cost of contractually obligated step increases and
salary increases. FY2018 Compensation does not include any estimate of prospective cost of
living increases not covered by current contracts. Funds for prospective increases are
captured in the Salary Adjustment account within the Town Manager's budget.
The General Fund operating budget for Expenses is $78,335 and reflects a $16,873 or
27.45% increase which is primarily driven by the funding of a program improvement request
to enhance the drug take back program.
The FY2018 recommended Health Programs Revolving Fund is recommended at $14,000
which is unchanged from the FY2017 authorization.
Program Improvement Requests:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Public Health Contracted
Services and Supplies 16,342 $ 16,342 1 $ 16,342 $ 16,342 $
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-21
Program: Office of Land Use, Health and Development
7140 Health Town of Lexington, Massachusetts
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy $ 240,626 $ 236,526 $ 262,515 $ 262,204 $ 16,342 $278,546 $ 16,032 6.11%
Permits $ 29,365 $ 46,812 $ 30,000 $ 35,000 $ 35,000 $ 5,000 16.67%
Health Department Revolving Fund $ 12,447 $ 13,810 $ 14,000 $ 14,000 $ 14,000 $ - -
0-
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary(All Funds) Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 211,931 $ 222,239 $ 231,053 $ 235,211 $ - $235,211 $ 4,159 1.80%
Expenses $ 70,507 $ 74,909 $ 75,462 $ 75,993 $ 16,342 $ 92,335 $ 16,873 22.36%
0-
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary(All Funds) Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total7140 Health $ 282,438 $ 297,148 $ 306,515 $ 311,204 $ 16,342 $327,546 $ 21,032 6.86%
0-
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary(All Funds) Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 211,605 $ 222,239 $ 228,826 $ 233,659 $ $233,659 $ 4,833 2.11%
Overtime $ 326 $ - $ 2,227 $ 1,552 $ $ 1,552 1 $ 675 -30.29%
Personal Services $ 211,931 $ 222,239 $ 231,053 $ 235,211 $ - $235,211 $ 4,159 1.80%
Contractual Services $ 56,004 $ 59,687 $ 61,401 $ 61,932 $ 14,130 $ 76,062 $ 14,661 23.88%
Utilities $ 1,640 $ 1,217 $ 1,801 $ 1,801 $ - $ 1,801 $ - -
Supplies $ 12,863 $ 14,005 $ 12,260 $ 12,260 $ 2,212 $ 14,472 $ 2,212 18.04%
Small Capital $ - $ - $ - $ - $ - $ - $ - -
Expenses $ 70,507 $ 74,909 $ 75,462 $ 75,993 $ 16,342 $ 92,335 $ 16,873 22.36%
0-
Approprations Summary(General Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 211,931 $ 222,239 $ 231,053 $ 235,211 $ - $235,211 $ 4,159 1.80%
Expenses $ 58,060 $ 61,099 $ 61,462 $ 61,993 $ 16,342 $ 78,335 $ 16,873 27.45%
0-
Approprations Summary(Non-General Funi FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
7140-Health Programs Revolving Fund
Ex enses $ 12,447 $ 13,810 $ 14,000 $ 14,000 $
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-22
Program: Office of Land Use, Health and Development
7200 Planning Town of Lexington, Massachusetts
Mission: The Planning Office helps residents envision and work toward a community that
serves the need of all its citizens and to manage growth and change. The Planning Office
provides staff assistance to the Planning Board, helps to administer the Zoning Bylaw and
reviews development permit applications for residential and commercial projects.
Budget Overview: The Planning Office supports the Planning Board in the administration
of the Subdivision Regulations, the adequacy determinations of unaccepted streets, the
granting of special permits for residential development, site plan review and granting of
special permits, as well as reviewing zoning amendments and planned development district
proposals that go to Town Meeting. In addition, the staff engages in short- and long-term
planning regarding growth and development issues in Lexington, actively participants in
various committees dealing with transportation, affordable housing, economic development,
as well as regional and statewide initiatives. The planning staff participates on the
Development Review Team, the Economic Development Advisory Committee, the Housing
Partnership Board, the Transportation Safety Group, Parking Management Group,
Transportation Forum and the HOME Consortium.
Departmental Initiatives:
1. Continue to develop and draft zoning bylaw changes identified as highly desirable.
2. Continue to develop and enhance the Town's various transportation initiatives.
3. Research demographic and socio-economic trends affecting land use and development
in Lexington.
4. Update the Office's administrative and internal forms and checklists associated with
development permitting (especially permit tracking and online access).
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-23
Program: Office of Land Use, Health and Development
7200 Planning Town of Lexington, Massachusetts
Assilstaint Town Mauniager
for Devellopirnent
Office Ianageir-
offi e of ILand Use
Depa rtirleim:t
Assistants
Plairrirriong Director
Assistant PIaumirring Planner PIairrirrin
Director Department Amistant
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Planning Director 1 1 1 1
Assistant Planning Director 1 1 1 1
Planner 1 1 1 1
Adminstrative Assistant 1 1 1 1
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-24
Program: Office of Land Use, Health and Development
7200 Planning Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended General Fund Planning Department budget is $371,008, which is
an $11,988 or 3.34% increase over the restated FY2017 budget. The FY2017 budget is
restated to reflect cost of living increases that were negotiated subsequent to the adoption of
the FY2017 budget at the 2016 annual town meeting.
The General Fund operating budget for Compensation is $323,308 and reflects a $10,988 or
3.52% increase, which is attributable to the cost of contractually obligated step increases and
cost of living adjustments. FY2018 Compensation does not include any estimate of
prospective cost of living increases not covered by current contracts. Funds for prospective
increases are captured in the Salary Adjustment account within the Town Manager's budget.
The recommended budget for Expenses is $47,700 and reflects a $1,000 or 1.0% increase,
attributable to anticipated spending on advertising and printing associated with Town
Meeting materials.
Program Improvement Requests:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
FY2018 Comprehensive Rangy 1 $ 358,900 $ $ 358,900 $ 302,000 $ 302,000 $ 56,900
*Recommended for funding via a separate warrant article; not included within operating budget.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-25
Program: Office of Land Use, Health and Development
7200 Planning Town of Lexington, Massachusetts
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Le $ 308,568 $ 283,839 $ 336,320 $ 348,498 $ - $ 348,498 $ 12,178 3.62%
Fees $ 22,550 $ 20,010 $ 22,701 $ 22,510 $ - $ 22,510 $ (191) -0.84%
Total ii Planning $ 331,118 $ 303,849i ii ii
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 302,467 1 $ 267,317 1 $ 312,321 1 $ 323,308 $ - 1 $ 323,308 1 $ 10,988 1 3.52%
Expenses $ 28,651 1 $ 36,533 1 $ 46,700 $ 47,700 $ - $ 47,700 1 $ 1,000 1 2.14%
Total ii Planning $ 331,118 $ 303,849i ii ii
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total7200 Planning $ 331,118 $ 303,849 $ 359,021 $ 371,008 $ - $ 371,008 $ 11,988 3.34%
Total ii Planning $ 331,118 $ 303,849i ii ii
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 300,042 $ 265,160 $ 308,071 $ 316,471 $ - $ 316,471 $ 8,400 2.73%
Overtime $ 2,425 $ 2,157 $ 4,250 $ 6,837 $ - $ 6,837 $ 2,587 60.88%
Personal Services $ 302,467 $ 267,317 $ 312,321 $ 323,308 $ - $ 323,308 $ 10,988 3.52%
Contractual Services $ 26,605 $ 33,012 $ 42,400 $ 43,200 $ - $ 43,200 $ 800 1.89%
Utilities $ - $ - $ - $ - $ - $ - $ - -
Supplies $ 2,046 $ 3,521 $ 4,300 $ 4,500 $ - $ 4,500 $ 200 4.65%
Small Capital $ - $ - $ - $ - $ - $ - $ - -
Expenses $ 28,651 $ 36,533 $ 46,700 $ 47,700 $ - $ 47,700 $ 1,000 2.14%
Total ii Planning $ 331,118 $ 303,849i ii ii
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-26
This Page Left Blank Intentionally
MORNiN
APRIL IQTH
4t ING10
Program: Office of Land Use, Health and Development
7300 Economic Development Town of Lexington, Massachusetts
Mission: The Economic Development Office works to encourage new investment and
support our local businesses — big and small. A strong local business sector is a critical
component of a healthy and sustainable community creating places to eat and shop, as
well as opportunities for employment and added revenue to support local services. To
that end, the Economic Development Office serves as a liaison for businesses and works
to address business-related issues from parking to updating land use policy. The Office
also works to retain and expand local businesses by providing information, conducting
research, and leveraging State economic development tools and resources designed to
improve the business environment. The Economic Development Office also cultivates
and maintains relationships with State-level partners for business development and
infrastructure investment opportunities.
In addition, the Economic Development Office works to leverage economic opportunities from
tourism. The three programs — the Liberty Ride, the Battle Green Guides and the regional
marketing program — are aimed at enhancing Lexington's visitor-based economy.
Budget Overview: the Economic Development budget is divided into three elements:
the Economic Development Office, the Liberty Ride and the Visitor Center.
The Economic Development Office is tasked with strengthening the commercial tax
base, providing services to existing and prospective businesses, and overseeing tourism
functions, including the Battle Green Guides. The Office is supported by the Economic
Development Advisory Committee and the Economic Development Director serves as
liaison to the Lexington Center Committee and the Tourism Committee.
The Liberty Ride trolley tour of Lexington and Concord serves as the only public
transportation link to the area's historic sites. Ridership continues to increase, and in
2017 the Liberty Ride will celebrate its 15t" season. As a revolving fund, the Liberty
Ride is funded through ticket sales.
The Visitors Center serves as gateway for over 115,000 people who come to visit
Lexington every year. The Visitors Center operates with sales revenue generated from
the gift shop.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-27
Program: Office of Land Use, Health and Development
7300 Economic Development Town of Lexington, Massachusetts
Departmental Initiatives:
Economic Development Office
1. Continue to implement parking rate recommendations from the Lexington Center
Parking Management Plan
2. Secure funding for year five of the REV shuttle bus
3. Collaborate with the Planning Department on zoning updates that would enhance
commercial growth opportunities
4. Engage stakeholders in Hartwell and East Lexington to develop a vision and identify
long-term development opportunities
5. Secure twenty-five parking spaces that are not currently part of the public parking
inventory
Tourism/Visitor Activities
1. Develop standards to track and gauge the impact of tourism investments
2. Collaborate with Lexington Retailers Association in marketing events
3. Develop an online ticketing system for the Liberty Ride
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-28
Program: Office of Land Use, Health and Development
7300 Economic Development Town of Lexington, Massachusetts
Assistant Town manageir
for Development
Office Manager-
Office of Land Ilse
Depa�rtrn�ent
Assistants
Econc,m c Devellojpnnent
Mirectoir
...............................................
Ecainomic
Visrtor Center Development
Mainagell Coordinator
Vmtcr Center PT Liberty Rude
Ass,ustant Mainager Coordinator
El I t:.Ir C r,t I r Dsta staff
— Battle Green Guide,
— Ulbeirty Ride Guides
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Economic Development Director 1 1 1 1
Economic Development Coordinator 1 1 1
Visitor Center Manager 1 1 1
Visitor Center Staff(6PT) 4.75 4.75 4.75
Visitor Center Assistant Manager' 0.56 0.56
Battle Green Guides Seasonal Seasonal Seasonal Seasonal
Liberty Ride Coordinator 0 0.7 0.7 0.7
Liberty Ride Guides Seasonal Seasonal Seasonal I Seasonal
9.0 asonal 9.0:
Total FTE 1.7 8.45 1 9.01
Total FT/IPT I FT/I IPT 3FT/7IPT 3FT/8IPT 3FT/8IPT
+Seasonal +Seasonal +Seasonal +Seasonal
Note: Visitor Center staffing is included above as this function was transferred from Chamber of
Commerce in FY2015. There are 7 Visitor Center staff, 1 works full-time and 6 work part-time.
New position began in FY2017.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-29
Program: Office of Land Use, Health and Development
7300 Economic Development Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended All Funds Economic Development budget inclusive of the General
Fund operating budget and the Liberty Ride and Visitor Center Revolving Funds is $828,511,
which is a $28,871 or 3.61% increase from the restated FY2017 budget. The FY2017 budget
is restated to reflect a supplemental appropriation approved at the 2016 Special Town
Meeting, and cost of living increases that were negotiated subsequent to the adoption of the
FY2017 budget at the 2016 annual town meeting.
The FY2018 recommended General Fund Economic Development operating budget is
$342,719, which is a $17,484 or 5.38% increase from the restated FY2017 General Fund
budget. The recommended General Fund operating budget for Compensation is $184,619,
and reflects a $12,732 or 7.41% increase, which is attributable to overtime for staff to attend
evening meetings, as well as the cost of contractually obligated step increases and cost of
living adjustments. FY2018 Compensation does not include any estimate of prospective cost
of living increases not covered by current contracts. Funds for prospective increases are
captured in the Salary Adjustment account within the Town Manager's budget.
The recommended General Fund operating budget for Expenses is $158,100, a $4,752 or
3.10% increase which is the net increase from backing out the FY2017 supplemental funds,
and funding a program improvement request for a bike share program. Contractual costs
include expenses associated with the REV Bus, a business-serving shuttle that runs between
the Hartwell Avenue corridor and the Alewife Red Line Station, to be funded with an
appropriation from the Transportation Demand Management (TDM) Stabilization Fund. In
addition, the Town provides a limited amount of General Fund support in the amount of
$18,000 to the Visitor Center while they transition to a self-supporting operation.
The recommended FY2018 Liberty Ride Revolving Fund request is $284,174 which is level-
funded from FY2017.
The recommended FY2018 Visitor Center Revolving Fund request is $201,618 which is an
$11,387 or 5.99% increase over FY2017. This is attributed to a more accurate projection for
overtime costs, as well as a projected increase in inventory purchases in FY2018.
Program Improvement Requests:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Bike Share Program— $ 27,000 $ 27,000 $ 27,000 $ 27,000 $ -
Market Study $ 25,000 $ 25,000 $ - $ - $ 25,000
Revolutionary Revelry Event $ 15,000 $ 15,000 $ $ $ 15,000
Manager
Marketing Budget Increase I $ 5,500 $ 5,500 1 $ $ $ 5,500
**Recommendation based on funding from the Center Stabilization Fund.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-30
Program: Office of Land Use, Health and Development
7300 Economic Development Town of Lexington, Massachusetts
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy $ 263,069 $ 227,156 $ 279,235 $ 265,719 $ $265,719 $(13,516) -4.84%
TDM Stabilization Fund $ - $ 45,400 $ 46,000 $ 50,000 $ $ 50,000 $ 4,000 8.70%
Center Im r.District Stabilization Fund $ - $ - $ - $ - $ 27,000 $ 27,000 $ 27,000 -
Liberty Ride Revolving Fund $ 201,735 $ 200,317 $ 284,174 $ 284,174 $ - $284,174 $ - -
Visitor Center Revolvin Fund $ 82,595 $ 188,674 $ 190,231 $ 201,618 $ $201,618 $ 11,387 5.990/0
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation SummaryAll Funds Actual Actual Restated Request
Add/Del Mg is Rec. Increase Increase
Compensation $ 200,861 $ 299,397 $ 346,168 $ 362,787 $ - $362,787 $ 16,619 4.80%
Ex enses $ 346,538 $ 362,151 $ 453,472 $ 438,724 $ 27,000 $465,724 $ 12,252 2.70%
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary(All Funds) Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 7310 Economic Development Office $ 226,927 $ 232,663 $ 285,435 $ 315,719 $ 27,000 $342,719 $ 57,284 20.07%
Total7320 Liberty Ride $ 201,735 $ 200,317 $ 284,174 $ 284,174 $ - $284,174 $ -
Total 7330 Tourism $ 36,141 $ 39,893 $ 39,800 $ - $ $ - $ 39,800 -100.00%
Total 7340 Visitor Center $ 82,595 $ 188,674 $ 190,231 $ 201,618 $ $201,618 $ 11,387 5.99%
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary(All Funds) Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 198,783 $ 284,289 $ 344,768 $ 355,224 $ $355,224 $ 10,457 3.03%
Overtime $ 2,078 $ 15,107 $ 1,400 $ 7,563 $ $ 7,563 $ 6,163 440.21%
Personal Services $ 200,861 $ 299,397 $ 346,168 $ 362,787 $ $362,787 $ 16,619 4.80%
Contractual Services $ 273,616 $ 236,898 $ 331,334 $ 309,074 $ 27,000 $336,074 $ 4,740 1.43%
Utilities $ - $ - $ 1,500 $ 1,500 $ - $ 1,500 $ - -
Su Ties $ 71,603 $ 124,252 $ 117,638 $ 124,150 $ $ 124,150 $ 6,512 5.54%
Small Capital $ 1,319 $ 1,000 $ 3,000 $ 4,000 $ $ 4,000 $ 1,000 33.33%
Expenses $ 346,538 $ 362,151 $ 453,472 $ 438,724 $ 27,000 $465,724 $ 12,252 2.70%
Approprations Summary(General Fund) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 113,662 $ 150,441 $ 171,887 $ 184,619 $ - $ 184,619 $ 12,732 7.41%
Ex enses $ 149,407 $ 122,115 $ 153,348 $ 131,100 $ 27,000 $ 158,100 $ 4,752 3.10%
Approprations Summary(Non-General Fund FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
7320 Liberty Ride
Compensation $ 56,515 $ 59,128 $ 78,800 $ 78,800 $ $ 78,800 $
Expenses $ 145,220 $ 141,189 $ 205,374 $ 205,374 $ $205,374 $
$ 201,735 $ 200,317 $ 284,174 $ 284,174 $ $284,174 $
7340 Visitor Center
Compensation $ 30,684 1 $ 89,827 1 $ 95,481 $ 99,368 $ $ 99,368 1 $ 3,887 1 4.07%
Expenses $ 51,911 $ 98,847 $ 94,750 $ 102,250 $ $ 102,250 1 $ 7,500 1 7.92%
$ 82,595 $ 188,674 $ 190,231 $ 201,618 $ $201,618 $ 11,387 1 5.99%
Total00 Economic Development
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
IX-31
Section X: Program 8000: General Government
This section includes detailed information about the FY2018 Operating Budget & Financing
Plan for general government. It includes:
• 8100 Board of Selectmen X-2
• 8200 Town Manager X-6
• 8300 Town Committees X-10
• 8400 Finance X-12
• 8500 Town Clerk X-17
• 8600 Information Services X-21
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-1
Program: General Government
8100 Board of Selectmen Town of Lexington, Massachusetts
Mission: The Board of Selectmen, together with the Town Manager, represents the
executive branch of the Town government. The Board consists of five members, elected for
three-year terms. Selectmen serve without compensation. The Board acts as the Town's
primary policy making body for a wide variety of issues affecting service delivery, finance and
Town infrastructure. They provide oversight in matters of litigation, act as the licensing
authority, enact rules and regulations regarding traffic control and are responsible for calling
Town Meetings and approving the Town Meeting Warrant.
Budget Overview: This budget includes funding for the Selectmen's Office, Town Counsel
and the Annual Town Report.
Day-to-day operation of the Selectmen's Office is under the direction of the Office Manager
and the Municipal Assistant who assist the Selectmen and coordinate activities with the Town
Manager's Office. The staff prepare the Annual and Special Town Meeting Warrants and
assist the Selectmen in responding to questions and inquiries from the public. They also
receive all contributions to Selectmen gift accounts, the Fund for Lexington, PTA Council
Scholarship, Lexington Education Fund and all other Trustees of Public Trusts funds.
Staff manage the licensing and permitting process for the Board (the licensing authority).
These licenses include alcoholic beverage, auctioneer, cable television, common victualler,
entertainment, flammable storage, innkeeper, lodging house, theater, Class I, II and III for
the sale of used cars, vehicles for hire such as common carrier, limousine and taxi cab and
automatic amusement machines.
Staff maintain over 300 Selectmen appointments to more than 40 committees. In addition,
the Selectmen's Office notifies Lexington residents of all national, state and local elections.
Town Counsel represents the Town, through the Board of Selectmen and Town Manager, on
all legal matters including litigation, contracts, drafting of Town bylaws and enforcement of
bylaws through the Court system.
The Town Report is the official proceeding and activities of Town Government. It is required
to be prepared annually under State law.
Departmental Initiatives:
1. Continue advancing the Fire Station and Police Station projects
2. Continue to refine the Financing Plan/Property Tax Impact for School and Municipal
Capital Projects
3. Continue to address Pedestrian! Bicycle and Vehicle Safety on Town Roads,
Intersections and School Properties
4. Improve methods of Communication (inbound/outbound) of the Board and the Town
given an increasing reliance on electronic mediums.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-2
Program: General Government
8100 Board of Selectmen Town of Lexington, Massachusetts
Board of Selectmen
Office Manager
Muinicip&l
A.s5rs ain:t
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Office Manager 0.94 0.94 1 1
Municipal Assistant 1 1 1 1
Total00 2.00
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-3
Program: General Government
8100 Board of Selectmen Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended All Funds Board of Selectmen budget inclusive of the General
Fund operating budget and the PEG Access Revolving Fund which funds the Town's annual
contract with LexMedia, is $1,133,079. The recommended budget is a $15,170 or 1.32%
decrease from the FY2017 budget.
The Selectmen's FY2018 recommended General Fund operating budget is $648,579, which is
a $24,670 or 3.66% decrease from the FY2017 General Fund budget.
The General Fund operating budget for Compensation is $125,304, and reflects a $21,120 or
14.42% decrease, which is reflects a restructuring of the office. FY2018 Compensation does
not include any estimate of prospective cost of living increases. Funds for prospective
increases are captured in the Salary Adjustment account within the Town Manager's budget.
The General Fund operating budget for Expenses is $523,276, which is a net decrease of
$3,549 or 0.67%. Annual audit costs are being restated to reflect actual billing, resulting in a
savings of $4,250, which is offset by inflationary increases for memberships and Town Report
expenses.
The recommended FY2018 budget for legal expenses is unchanged from FY2017 at
$410,000. The recommended budget for the annual Town Report is $13,688 which reflects
an increase of $188 or 1.39% over FY2017.
The FY2018 recommended PEG Revolving Fund request is $484,500 which is a $9,500 or
2.00% increase from FY2017.
Program Improvement Requests:
None requested.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-4
Program: General Government
8100 Board of Selectmen Town of Lexington, Massachusetts
Budget Summary:
Funding Sources(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Le $ 570,380 $ 420,308 $ 592,963 $ 568,112 $ $ 568,112 $ 24,850 -4.19%
Enterprise Funds(Indirects) $ 1,015 $ 1,103 $ 1,136 $ 1,067 $ $ 1,067 $ (69) -6.04%
Revolving Funds
PEG Access $ 416,061 $ 508,472 $ 475,000 $ 484,500 $ $ 484,500 $ 9,500 2.00%
Fees
Licenses&Permits $ 78,985 $ 80,675 $ 79,150 1 $ 79,400 1 $ $ 79,400 $ 250 0.32%
Appropriation Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 119,765 $ 136,653 1 $ 146,424 $ 125,304 $ 125,304 1 $(21,120) -14.42%
Expenses $ 946,675 $ 873,905 1 $ 1,001,825 $ 1,007,776 $ $1,007,776 $ 5,951 0.59%
Program Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 8110 Selectmen's Office $ 211,699 $ 216,377 $ 249,749 $ 224,892 $ $ 224,892 $(24,857) -9.95%
Total 8120 Legal $ 434,000 $ 276,769 $ 410,000 $ 410,000 $ $ 410,000 $ - 0.00%
Total 8130 Town Report $ 4,680 $ 8,940 $ 13,500 $ 13,688 $ $ 13,688 $ 188 1.39%
Total 8140 PEG Revolving Fund $ 416,061 $ 508,472 $ 475,000 $ 484,500 $ $ 484,500 $ 9,500 2.00%
Object Code Summary(All Funds) FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 119,765 $ 136,653 $ 146,424 $ 125,304 $ $ 125,304 1 $(21,120) -14.42%
Overtime $ - $ - $ - $ - $ $ - $ 0.00%
Personal Services $ 119,765 $ 136,653 $ 146,424 $ 125,304 $ - $ 125,304 $(21,120) -14.42%
Contractual Services $ 919,256 $ 855,109 $ 976,825 $ 982,263 $ $ 982,263 $ 5,438 0.56%
Utilities $ - $ - $ - $ - $ $ - $ - -
Supplies $ 19,469 $ 18,796 $ 24,000 $ 24,513 $ $ 24,513 $ 513 2.14%
Small Capital $ 7,950 $ - $ 1,000 $ 1,000 $ $ 1,000 $ - -
Expenses $ 946,675 $ 873,905 $ 1,001,825 $1,007,776 $ - $1,007,776 $ 5,951 0.59%
Appropriation Summary FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 119,765 $ 136,653 $ 146,424 1 $ 125,304 $ 1 $ 125,304 1 $(21,120) -14.42%
Expenses $ 530,614 $ 365,433 $ 526,825 $ 523,276 $ $ 523,276 $ (3,549) -0.67%
Total 00 Board .
Appropriation Summary FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
(Non-General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Expenses 416,061 508,472 475,000 484,500 $ 484,500 $ 9,500 2.00%
PEG Revolving Fund $ 416,061 $ 508,472 $ 475,000 $ 484,500 $ $ 484,500 $ 9,500 2.00%
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-5
Program: General Government
8200 Town Manager Town of Lexington, Massachusetts
Mission: The Board of Selectmen appoints the Town Manager who oversees the daily
operations of all general government departments, implements the policies of the Board of
Selectmen, proposes an annual operating and capital budget, and enforces Town bylaws and
regulations. The Town Manager's authority and responsibilities are established in the
Selectmen-Town Manager Act of 1968. The Town Manager's Office is responsible for Human
Resources and benefits administration, as well as risk management.
Budget Overview: The Town Manager's Office budget is comprised of two elements;
Organizational Direction and Administration and Human Resources.
Organizational Direction and Administration includes day-to-day oversight for all Town
departments, town-wide staff training and professional development, and special projects.
This function also implements all decisions of the Board of Selectmen and provides staff
support to various Town committees.
The Town Manager's Office, through the Human Resource function, is responsible for
personnel administration, benefits administration, collective bargaining agreements, workers
compensation and unemployment benefits.
Departmental Initiatives:
1. Continue to work on internal controls by revising existing policies and developing new
policies that may be necessary to ensure the protection of assets that are vulnerable
to abuse.
2. Continue the initiative to develop organizational sustainability by conveying
institutional knowledge, engaging mid-level managers in decision making, and
selecting and training qualified individuals.
3. Work to support the high performance culture in the organization by providing
directed team building to the Senior Management Team.
4. Work to ensure that municipal services address the needs of Lexington's culturally
diverse community.
5. Develop new revenue sources to support the budget, particularly the capital budget.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-6
Program: General Government
8200 Town Manager Town of Lexington, Massachusetts
Town Manager
Deputy Town Manager ® ® Hearings Officer
Human Resources
Director
® ® ® ® ® ® ® ® Office Manager Management Fellow)
I Analyst
I
I
Human Resources Benefits Coordinator I
Assistant
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Town Manager 1 1 1 1
Deputy Town Manager 1 1 1 1
Office Manager/Special Events Coordinator 1 1 1 1
Benefits Coordinator 1 1 1 1
Assistant to the Town Manager' 1 0 0 0
Human Resources Director 1 1 1 1
Hearing O icers2 0.12 0.12 0.12 0.12
Management Fellow/Analyst 1 1 1 1
Human Resources Associate 1 1 1 1
Total Full/Part Time 8 FT/2 PT 7 FT/2 PT 7 FT/2 PT 7 FT/2 PT
(1) Position reassigned to Information Technology in FY2015
(2)Two hearing officers hear appeals for parking fines; one municipal hearing officer hears appeals
for fines issued by the Fire Department(regional position, shared with Winchester and Woburn)
(3) In FY2017, the Human Resources Assistant was reclassified as a Human Resources Associate.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-7
Program: General Government
8200 Town Manager Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended Town Manager's budget inclusive of the Town Manager's Office
and Human Resources is $790,043. The recommended budget is a $32,799, or 3.99%
decrease from the restated FY2017 budget. The budget is restated to reflect cost of living
increases that were negotiated subsequent to the adoption of the FY2017 budget as adopted
at the 2016 annual town meeting.
The recommended FY2018 budget for Compensation is $583,458, and reflects a $10,701, or
1.87% increase, attributable to the cost of prospective step increases and the reclassification
of the Human Resources Assistant position to a higher grade. FY2018 Compensation does
not include any estimate of prospective cost of living increases. Funds for prospective
increases are captured in the Salary Adjustment account within the Town Manager's budget.
The recommended FY2018 budget for Expenses is $206,585 and reflects a $43,500, or
17.39% decrease which is a net change primarily due to a $45,000 decrease in professional
services for the Human Resources department for non-recurring services in FY2017.
The department's budget includes a Salary Adjustment Account, which reflects anticipated
FY2018 collective bargaining settlements, other wage increases, and compensated leave
payments due certain employees at retirement. Once contractual settlements are reached,
funds are transferred from this account to the appropriate departmental budget upon a vote
of the Board of Selectmen. Contracts that are currently being negotiated whose outcome will
affect the Salary Adjustment Account include AFSCME Dispatch, Police Superiors, Patrol
Officers, Crossing Guards and Fire Fighters. Contracts that expire at the end of FY2017 are
also included in the Salary Adjustment account and are comprised of the Lexington Municipal
Employee Association and the Library Staff Association.
Program Improvement Requests:
Request Recommended
Benefits Benefits
(budgeted (budgeted
Salaries under Salaries under
and Shared Total and Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Human Resources-
Administrative Assistant $52,616 $ 17,747 $ 70,363 $ $ 70,363
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-8
Program: General Government
8200 Town Manager Town of Lexington, Massachusetts
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Le $ 472,686 $ 479,330 $ 501,784 $ 421,774 $ $ 421,774 $ 80,010 -15.95%
Enterprise Funds(Indirect) $ 42,421 $ 42,152 $ 45,825 $ 46,419 $ $ 46,419 $ 594 1.30%
Available Funds - - -
Rentals' $ 287,082 $ 255,391 $ 276,400 $ 321,850 $ $ 321,850 $ 45,450 16.44%
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 636,241 $ 567,869 $ 573,924 1 $ 583,458 $ $ 583,458 1 $ 9,534 1 1.66%
Ex enses $ 165,948 $ 209,004 $ 250,085 $ 206,585 Is $ 206,585 $ 43,500 17.39%
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase I Increase
Total 8210 Organizational Dir.&Admin. $ 569,583 $ 529,450 $ 538,081 1 $ 542,841 $ $ 542,841 1 $ 4,760 1 0.88%
Total 8220 Human Resources $ 232,605 $ 247,423 $ 285,928 $ 247,202 $ $ 247,202 $ 38,726 13.54%
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase I Increase
Salaries&Wages $ 636,241 $ 567,869 $ 573,924 $ 583,458 $ $ 583,458 $ 9,534 1.66%
Overtime $ - $ - $ - $ - $ $ - $ -
Personal Services $ 636,241 $ 567,869 $ 573,924 $ 583,458 $ $ 583,458 $ 9,534 1.66%
Contractual Services $ 132,707 $ 169,213 $ 215,850 $ 172,350 $ $ 172,350 $ 43,500 -20.15%
Utilities $ - $ - $ - $ - $ $ - $
Supplies $ 15,176 $ 19,986 $ 14,735 $ 14,735 $ $ 14,735 $
Small Capital $ 18,066 $ 19,805 $ 19,500 $ 19,500 $ $ 19,500 $
Expenses $ 165,948 $ 209,004 $ 250,085 $ 206,585 $ $ 206,585 $ (43,500) -17.39%
'Rentals are comprised of rental receipts from the Waldorf School,Bertucci's Italian Restaurant,LexFarm and Peet's Coffee&Tea sidewalk
rentals,cell tower lease revenue and the sublease of Kline Hall to LexMedia.
Budget Summary-Salary Adjustment(8230)
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Restated Request Add/Del Mgr's Rec. Increase I Increase
Tax Le $ 587,310 $ 455,517 $ 576,388 1 $ 785,903 $ 785,903 $209,515 1 36.35%
Total 00
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Balance Balance Restated Request Add/Del Mgr's Rec. Increase I Increase
Total 8230 Sala Ad ustment $ 587,310 $ 455,517 $ 576,388 $ 785,903 $ 785,903 $209,515 1 36.35%
Total 00
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-9
Program: General Government
8300 Town Committees Town of[exington, Massachusetts
Mission: Town Committees includes the Appropriation Committee, Capital Expenditures
Committee, Town Celebrations Committee and various boards and committees appointed by
the Board of Selectmen, Moderator and the Town Manager.
Budget Overview: The Town Committees budget provides funding for a variety of statutory
and advisory committees that are an integral part of the operation of local government in
Lexington. The financial committees — the Appropriation Committee and the Capital
Expenditures Committee — provide detailed financial review and analysis to Town Meeting.
The Town Celebrations Committee, appointed by the Board of selectmen, plans the Town's
annual celebrations, including parades on Veterans', Memorial, Patriots' Day as well as the
Martin Luther King Day celebration.
Appropriation Capital Expenditures Town Celebrations
Committee ® ® ®I ® ® ® Committee Committee
I
Assistant Town
Manager for Finance
Recording Secretary
(PT)
Authorized/Appropriated Staffing
Limited staff support is provided through the Town Manager's Office and Finance
Department, and a part-time Recording Secretary takes meeting minutes.
Budget Recommendations:
The FY2018 Town Manager's recommended Town Committees budget is $57,880. This is a
$23,620 or a 28.98% decrease from the restated FY2017 budget. The budget is restated to
reflect the $30,000 supplemental appropriation for the Vision 20/20 survey approved at
Special Town Meeting.
Compensation is increasing $130, or 2.0% with expenses decreasing by $23,750 or 31.67%.
The expense decrease is due to removing a one-time FY2017 expenditure for the Vision
20/20 study ($30,000). The FY2017 budget includes $5,250 for the Dance Around the World
event, which is held every two years and reflects a 5% increase from its FY2016 budget.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-10
Program: General Government
8300 Town Committees Town of[exington, Massachusetts
Program Improvement Request:
Request Recommended
Benefits Benefits
(budgeted (budgeted
Salaries under Salaries under
and Shared Total and Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Council for the Arts $ 10,000 $ $ 10,000 $ $ $ $ 10,000
Grant Program
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Estimated Request Add/Del �Mgr's Rec.1 Increase I Increase
Tax LeTj $ 49,270 1 $ 96,664 $ 81,500 1 $ 57,880 $ $ 57,880 1 $ 23,620 -28.98%
Total 00 00 $ 57,880 $ $ 57,880
FY2015 I FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Com ensation $ 6,143 $ 5,791 $ 6,500 $ 6,630 $ $ 6,630 1 $ 130 2.00%
Expenses $ 43,126 1 $ 90,873 1 $ 75,000 1 $ 51,250 1 $ $ 51,250 $ 23,750 31.67%
Total 00 00 $ 57,880 $ $ 57,880
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 8310 Financial Committees $ 6,476 $ 6,652 $ 8,000 $ 8,130 $ $ 8,130 $ 130 1.63%
Total 8320 Misc.Boards&Committees $ 1,813 $ 16,818 $ 34,500 $ 4,500 $ $ 4,500 $ 30,000 -86.96%
Total 8330 Town Celebrations $ 40,980 $ 73,194 $ 39,000 $ 45,250 $ $ 45,250 $ 6,250 16.03%
Total 00 00 $ 57,880 $ $ 57,880
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 6,143 $ 5,791 $ 6,500 $ 6,630 $ $ 6,630 $ 130 2.00%
Overtime $ - $ - $ - $ - $ $ - $ -
Compensation $ 6,143 $ 5,791 $ 6,500 $ 6,630 $ $ 6,630 $ 130 2.00%
Contractual Services $ 1,107 $ 16,267 $ 34,000 $ 4,000 $ $ 4,000 $ 30,000 -88.24%
Utilities $ - $ - $ - $ - $ $ - $ - -
Su lies $ 42,020 $ 74,606 $ 41,000 $ 47,250 $ $ 47,250 $ 6,250 15.24%
Small Capital $ - $ - $ - $ - $ $ - $ - -
Expenses $ 43,126 $ 90,873 $ 75,000 $ 51,250 $ $ 51,250 $ (23,750) -31.67%
Total 00 00 $ 57,880 $ $ 57,880
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-11
This Page Left Blank Intentionally
MORNiN
APRIL IQTH
4t ING10
Program: General Government
8400 Finance Town of Lexington, Massachusetts
Mission: The Finance Department is responsible for: (1) maintaining timely and accurate
records on all financial activities of the Town; (2) administering internal financial controls; 3)
facilitating the evaluation of the Town's financial condition; (4) ensuring that the delivery of
Town services is done in compliance with Massachusetts General Laws that govern municipal
finance; (5) providing timely and accurate financial information to managers of Town services
to facilitate the evaluation of the cost effectiveness and efficiency of Town programs; (6)
providing timely and accurate financial information to Town boards and committees to
facilitate policy deliberation and formulation; and (7) safeguarding the financial assets of the
Town.
Budget Overview: The Finance Department is comprised of the following divisions: the
Comptroller's Office, the Treasurer/Collector's Office, the Assessing Office and the Utility
Billing Office.
The Comptroller's Office is responsible for maintaining the Town's general ledger
(accounting), accounts payable, payroll, and centralized purchasing. The Comptroller's
budget is also inclusive of funding for the Assistant Town Manager for Finance, who oversees
all financial operations of the Town, and the Budget Officer who in concert with the Assistant
Town Manager for Finance and the Town Manager, develops and monitors the annual capital
and operating budgets.
The Treasu rer/Col lector's Office has three primary responsibilities: the collection and deposit
of all Town taxes, fees and charges including property taxes, motor vehicle excise, utility
billing and other local receipts (permit and license fees, fines, etc.); the management and
investment of all revenues collected; and the issuance and servicing of debt.
The Assessing Office's primary function is the development of assessed values of real and
personal property.
The Utility Division's primary function is the operation of the Town's utility billing system and
the issuance of monthly and semi-annual water and sewer bills.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-12
Program: General Government
8400 Finance Town of Lexington, Massachusetts
Departmental Initiatives:
Assessing:
1. Administer a 6-year, cyclical annual inspection program for interior and exterior
inspection and comply with requirements of the Massachusetts Department of
Revenue pertaining to the FY2018 recertification of values.
2. Develop a protocol for regular data entry of permits and deeds into Vision to mitigate
backlogs.
3. Embark on cross-training program among Assessing Department employees to
promote staff capacity at all times.
4. Activate GIS functionality in Vision software and train staff in its use.
Comptroller:
1. Continue to implement general billing for miscellaneous receivables.
Treasurer/Col lector:
1. Bid bill printing services.
2. Pursue tax foreclosures.
3. Explore online access to individual property tax accounts.
Assistant Town
Manager for Finance/
Comptroller
UTlllty Enterprise Administrative Retirement
[Ell TreasurerfCollector Town Accountant. Budget Officer Procurement Officer Business Manager Assistant Administrator
Residential Field Assistant Tax Staff Accountant PT Municipal Clerk
Manager Collector
t
ential Analyst{ Treasury Assistant Financial Clerk
nspectors
Administrative Departmental
Assistant Accounting Clerk
Municipal Clerk PT Municipal Clerk
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-13
Program: General Government
8400 Finance Town of Lexington, Massachusetts
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Element 8410: Comptroller Budget Budget Budget Request
Asst. Town Manager for Finance/Comptroller 1 1 1 1
Town Accountant 1 1 1 1
Staff Accountant 1 1 1 1
Procurement Officer 1 1 1 1
Financial Clerk 1 1 1 1
Budget Officer 1 1 1 1
Administrative Assistant 0.4 0.4 0.4 0.4
Subtotal FTE 6.40 6.40 6.40 6.40
Subtotal FT/PT 6 FT/1 PT 6 FT/1 PT 6 FT/1 PT 6 FT/1 PT
Element 8420: Treasurer/Collector
Treasurer/Collector 1 1 1 1
Assistant Tax Collector 1 1 1 1
Treasury Assistant 1 1 1 1
Account Clerk 1 1 1 1
Municipal Clerk 0.46 0.46 0.46 0.46
Subtotal FTE 4.46 4.46 4.46 4.46
Subtotal FT/PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT
Element 8430: Assessor
Director of Assessing 1 1 1 1
Residential Field Manager' 1 1 1 1
Residential Analyst/Inspector 2 2 2 2
Office Manager 2 1 1 1 1
Municipal Clerks 0.46 0.79 1.14 1.14
Subtotal FTE 5.46 5.79 6.14 6.14
Subtotal FT/PT j 5FT/2 PT 5FT/2PT 6FT/1 PT 6FT/1 PT
Element 8440: Utility Billing
Utility Enterprise Business Manager 1 1 1 1
Subtotal FTE 1.00 1.00 1.00 1.00
Subtotal FT/PT 1 FT/0 PT 1 FT/0 PT 1 FT/0 PT 1 FT/0 PT
Total FT/PT 16 FT/4 PT 16 FT/4 PT 17 FT/3 PT 17 FT/3 PT
1 In FY2015 this position was classified as Commercial Appraiser. It was recast as Residential Field Manager as a result of a
reorganization of the Assessing Office implemented in the Fall of 2015.
2 In FY2015 this position was classified as Administrative Assistant. It was recast as Office Manager as a result of a
reorganization of the Assessing Office implemented in the Fall of 2015.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-14
Program: General Government
8400 Finance Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended General Fund Finance Department budget is 1,880,025, which
represents a $28,312, or 1.48% decrease from the restated FY2017 budget. The FY2017
budget is restated to reflect cost of living increases that were negotiated subsequent to the
adoption of the FY2017 budget at the 2016 annual town meeting.
The General Fund operating budget for Compensation is $1,394,395, and reflects a $15,947,
or 1.13% decrease, which is a net decrease attributable to the retirement of the Town
Comptroller and his replacement at a lower salary, as well as costs for contractually obligated
step increases and cost of living adjustments. FY2018 Compensation does not include any
estimate of prospective cost of living increases for personnel whose contracts expire on
.tune 30, 2017. Funds for such prospective increases are captured in the Salary Adjustment
account within the Town Manager's budget.
The recommended budget for Expenses is $485,630 and reflects a $12,365 or 2.48%
decrease attributable to realigning costs in various budget lines across Finance department
divisions.
Program Improvement Requests:
None Requested.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-15
Program: General Government
8400 Finance Town of Lexington, Massachusetts
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Le $ 1,396,035 $ 1,456,029 $ 1,627,178 $ 1,616,069 $ $ 1,616,069 $ 11,109 -0.68%
Enterprise Funds Indirects $ 225,094 $ 223,666 $ 243,159 $ 230,955 $ $ 230,955 $ 12,204 -5.02%
Fees&Charges
Char es for Services $ 34,504 $ 32,658 $ 38,000 $ 33,000 $ $ 33,000 $ 5, 000 -13.16%
Total 00 Finance $ 1,655,633 $ 1,712,353 $ 1,908,337 $ 1,880,025 :0
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 1,223,727 $ 1,307,608 $ 1,410,342 $ 1,394,395 $ $ 1,394,395 1 $ (15,947) -1.13%
Ex enses $ 431,907 $ 404,745 $ 497,995 $ 485,630 $ $ 485,630 $ 12,365 2.48%
Total 00 Finance $ 1,655,633 $ 1,712,353 $ 1,908,337 $ 1,880,025 :0
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 8410 Comptroller $ 609,342 $ 665,588 $ 701,352 $ 669,532 $ $ 669,532 $ 31,820 -4.54%
Total 8420 Treasurer/Collector $ 378,209 $ 369,326 $ 399,272 $ 399,894 $ $ 399,894 $ 622 0.16%
Total 8430 Assessing $ 592,533 $ 601,168 $ 730,210 $ 733,096 $ $ 733,096 $ 2,885 0.40%
Total 8440 Utility Billing $ 75,550 $ 76,271 $ 77,503 $ 77,503 $ $ 77,503 $ - 0.00%
Total 00 Finance $ 1,655,633 $ 1,712,353 $ 1,908,337 $ 1,880,025 :0
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 11223,727 $ 1,307,608 $ 1,410,342 $ 1,394,395 $ $ 1,394,395 1 $ (15,947) -1.13%
Overtime $ - $ - $ - $ - $ $ - $ -
Personal Services $ 1,223,727 $ 1,307,608 $ 1,410,342 $ 1,394,395 $ $ 1,394,395 $ (15,947) -1.13%
Contractual Services $ 384,915 $ 343,905 $ 448,455 $ 435,715 $ $ 435,715 $ 12,740 -2.84%
Utilities $ 345 $ 15,779 $ 1,350 $ 2,550 $ $ 2,550 $ 1,200 88.89%
,Supplies $ 45,937 $ 44,562 $ 48,190 $ 47,365 $ $ 47,365 $ 825 -1.71%
Small Capital $ 710 $ 499 $ - $ - $ $ - $ -
Expenses $ 431,907 $ 404,745 $ 497,995 $ 485,630 $ $ 485,630 $ (12,365) -2.48%
Jotal 00 Finance $ 1,655,633 $ 1,712,353 $ 1,908,337 $ 1,880,025 :0
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-16
Program: General Government
8500 Town Clerk Town of Lexington, Massachusetts
Mission: The Office of the Town Clerk is the primary repository of official documents for the
Town, and the custodian of and recording office for official Town and vital records.
Responsibilities include issuing marriage licenses, recording vital statistics, issuing dog
licenses, registering businesses, and conducting the annual Town Census. The Town Clerk's
Office conducts elections in conformance with State and local laws and, with the Board of
Registrars, processes voter registrations and certifications. The Town Clerk reports to the
Chief Information Officer.
Budget Overview: The four elements comprising the Office of the Town Clerk include Town
Clerk Administration, Registration, Elections, and Archives & Records Management.
Town Clerk Administration: The Town Clerk acts as the Town's recording officer, registrar
of vital statistics, and chief election official. The Town Clerk is the official record-keeper of
Town Meeting, certifies bylaws, Town Meeting appropriations and other official actions, signs
notes for borrowing, and certifies official documents. The Town Clerk also registers all vital
events within Lexington, recording births, marriages and deaths in accordance with State
law. The Town Clerk is keeper of the seal, administers the oath of office to elected and
appointed members of boards and committees, maintains records of adopted municipal
codes, regulations, bylaws, oaths of office, resignations, appointments, and submits general
bylaws and zoning bylaws to the Attorney General for approval. The Town Clerk's office
issues licenses and permits and serves as a central information point for residents.
Registration: Registrars, appointed by the Board of Selectmen, are responsible for
promoting voter registration, overseeing voter records, and ruling on voter eligibilities.
Stipends for the Board of Registrars remain level funded. Annual voter confirmations are
conducted in accordance with State statute. The Annual Town Census and the publishing of
the List of Residents is funded through this element.
Elections: This element includes administration of local, state and national elections in
accordance with current election laws, most recently including Early Voting and pre-
registration of 16 and 17 year olds. Staff provide information on candidate certifications,
referenda, initiative petitions, campaign finance laws, election procedures, ballot initiatives,
and voter information. Election site preparations are coordinated with Public Works, Public
Facilities, Police, and Lexington Public Schools.
Archives & Records Management: This element addresses inventory and retention of
records and documents, proper maintenance and storage of records, preservation of
documents, and public access to public records and information. A part-time
Archivist/Records Manager is responsible for overseeing the conservation, preservation,
digitization and cataloging of Lexington's historic documents and records.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-17
Program: General Government
8500 Town Clerk Town of Lexington, Massachusetts
Departmental Initiatives:
1. Ongoing administration of town/state/federal elections in conformance with statutory
requirements to provide legal and accessible elections to Lexington voters, including
adhering to Election Reform laws of 2014. Continued emphasis on long term goal of
utilizing municipal buildings for polling locations.
2. Continued development of coordinated Archives & Records Management Program;
3. Enhancement and further implementation of Laserfiche Document Imaging System for
records retention, electronic access, and archives/records portal.
4. Continued use of Commonwealth of Massachusetts Electronic Vital Records Systems
for births, deaths and burial permits.
Chief lnfo n�iafil rn
Off lcer
T
tant Train
fifer
IFT Archiwrn.std Adrr inist,rafive PT Murnic6lpall
Records Mllanager Assistant Assistants
Authorized/Appropriated Staffing
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Town Clerk 1 1 1 1
Assistant Town Clerk 1 1 1 1
Administrative Assistant 1 1 1 1
Municipal Assistant 1.03 1.03 1.03 1.03
Archivist/Records Manager 0.46 0.46 0.46 0.46
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-18
Program: General Government
8500 Town Clerk Town of Lexington, Massachusetts
Budget Recommendations:
The FY2018 recommended Town Clerk budget is $478,086 which is a $17,603 or 3.55%
decrease from the restated FY2017 budget. The FY2017 budget is restated to reflect cost of
living increases that were negotiated subsequent to the adoption of the FY2017 budget at
the 2016 annual town meeting.
The budget for Compensation is $357,836 and reflects a $12,286 or 3.32% decrease, which
is a net change attributable to fewer elections in FY2018, as well as the recommended
funding of a program improvement request for additional staff hours. The decrease in
FY2018 compensation is inclusive of contractually obligated step increases and cost of living
adjustments. FY2018 compensation does not include any estimate of prospective cost of
living increases. Funds for prospective increases are captured in the Salary Adjustment
account within the Town Manager's budget.
The budget for Expenses is $120,250 and reflects a $5,317, or 4.23% decrease which is
driven by fewer elections in FY2018.
Program Improvement Request:
Requested Recommended
Benefits Benefits
(budgeted (budgeted
Salaries under Salaries under
and Shared Total and Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Municipal Assistant-
Additional Hours 9,871 $ 15,554 $ 25,425 $ 9,871 $ 14,59E $ 24,467 $
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-19
Program: General Government
8500 Town Clerk Town of Lexington, Massachusetts
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy $339,669 $343,149 $411,768 $384,315 $ 9,871 $394,186 $ (17,581) -4.27%
Enterprise Funds Indirects $ - $ - $ - $ - $ - $ - $ - -
Directed Funding $ - $ - $ - $ - $ - -
Fees:Town Clerk $ 37,041 $ 34,825 $ 35,800 $ 35,900 $ - $ 35,900 $ 100 0.280
Licenses&Permits:Town Clerk $ 49,120 $ 48,321 $ 48,122 $ 48,000 $ - $ 48,000 $ 122 -0.25%
Total00 0:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Com ensation $311,770 1 $329,359 1 $370,122 1 $347,965 $ 9,871 1 $357,836 1 $ 12,286 -3.32%
Ex enses $114,059 $ 96,936 $125,567 $120,250 $ - $120,250 $ 5,317 4.23%
Total00 0:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 8510 Town Clerk Administration $254,618 $276,483 $290,668 $296,017 $ 9,871 $305,888 $ 15,220 5.24%
Total 8520 Board of Registrars $ 14,763 $ 15,566 $ 17,325 $ 17,325 $ - $ 17,325 $ - 0.00%
Total 8530 Elections $118,034 $ 97,533 $137,364 $105,250 $ - $105,250 $ 32,114 -23.38%
Total 8540 Records Management $ 38,415 $ 36,713 $ 50,333 $ 49,623 $ - $ 49,623 $ 709 -1.41%
Total00 0:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $304,575 $323,250 1 $361,174 $339,965 $ 9,871 1 $349,836 1 $ 11,338 -3.14%
Overtime $ 7,194 $ 6,109 1 $ 8,948 $ 8,000 1 $ - $ 8,000 1 $ 948 -10.59%
Personal Services $311,770 $329,359 $370,122 $347,965 $ 9,871 $357,836 $ (12,286) -3.32%
Contractual Services $101,920 $ 86,432 $110,692 $106,600 $ - $106,600 $ 4,092 -3.70%
Utilities $ 2,520 $ 1,500 $ 3,500 $ 3,500 $ - $ 3,500 $ - 0.00%
Supplies $ 9,620 $ 8,804 $ 11,175 $ 10,050 $ - $ 10,050 $ 1,125 -10.07%
Small Capital $ - $ 200 $ 200 $ 100 $ - $ 100 $ 100 -50.00%
Expenses $114,059 $ 96,936 $125,567 $120,250 $ - $120,250 $ (5,317) -4.23%
Total00 0:
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-20
Program: General Government
8600 Information Services Department Town of Lexington, MA
Mission: The Information Services Department provides information technology services and
resources to all Town staff, including accounting and payroll applications, along with other
core technology-related services for municipal and school departments.
Budget Overview: The Information Services Department (IS) supports, maintains and
manages the Town's information technology systems (hardware, software and web sites) that
are critical elements of service delivery and program management for all of the Town's
departmental operations. Services provided include: hardware and software support for all
information technology activities in all municipal operations; staff training; maintenance of
financial management hardware and software (MUNIS) that serves town and school
departments; electronic mail and internet access; support of the Town's website on the
internet and intranet; voice over internet protocol (VoIP) phone infrastructure and
applications; head end management and support; and co-management, with School
Department Information Technology staff, of the Town's wide-area network that connects 30
town and school buildings.
Departmental Initiatives:
1. Improve network and services resiliency through installation of redundant network
pathways and failover hardware (switches and servers).
2. Expand wireless capability to additional municipal buildings.
3. Manage self service enhancements and improvements for Town employees and
residents including on-line permitting and improved on-line document management and
resources.
4. Continue implementation of VoIP phone systems to municipal and school buildings.
5. Develop GIS based improvements, including meeting new state GIS standards and
delivering GIS on-line with improved function and information.
6. Update and support Town website capabilities for departments and users.
7. Provide IT project leadership for the selection and implementation of the new Town
Public Safety system
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-21
Program: General Government
8600 Information Services Department Town of Lexington, MA
Chief Information
Officer
Information Project Managers Webmasters GIS/Database
Technology Director Administrator
Network
Administrator
Support
Technician
Applications
Administrator
Authorized and Appropriated Staffing:
FY2015 FY2016 FY2017 FY2018
Budget Budget Budget Request
Chief Information Officer 1 1 1 1
Information Technology Director 1 1 1 1
Project Manager'°2 0 1 .8 1 .8 2
Network Administrator 1 1 1 1
GIS/Database Administrator 1 1 1 1
Support Technician 1 1 1 1
Applications Administrator 0 1 1 1 1 1
Webmaster 1 2 2 2
Total FT/PT 6 FT 9 FT/1 PT 9 FT/1 PT 10 FT
'The funding for the Project Manager was transferred from the Town Manager's Office to the Information
Services (IS) budget in FY2015. In FY2016 and FY2017 the position was reduced to 0.8 FTE. With the
retirement of the incumbent in December 2017, the position will be reposted for hiring and funded for FY2018
as 1.0 FTE
2The full-time Project Manager position was partially funded (80%)via Capital Article 2015/11 P for FY2016,
with the remainder in IS. In FY2017, the IS budget funded 60% of the salary and the capital article funded
the remaining 40%. For FY2018, the IS budget will fund 100% of the position.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-22
Program: General Government
8600 Information Services Department Town of Lexington, MA
Budget Recommendations:
The FY2018 recommended Information Services budget is $1,965,892, which is a $128,891 or
7.02% increase over the restated FY2017 budget. The FY2017 budget is restated to reflect
cost of living increases that were negotiated subsequent to the adoption of the FY2017 budget
at the 2016 annual town meeting.
The recommended budget for Compensation is $807,817, and reflects a $1,716 or 0.21%
increase, which is a net increase that reflects replacing retired staff at lower steps, increasing
the Project Manager from 0.8 to 1.0 FTE and shifting 0.4 FTE of funding for a second project
manager from capital to the IS budget. It also includes contractually obligated step increases
and cost of living adjustments. FY2018 Compensation does not include any prospective cost
of living increases for contracts that expire on .tune 20, 2017. Funds for prospective increases
are captured in the Salary Adjustment account within the Town Manager's budget.
The recommended budget for Expenses is $1,158,075 and reflects a $127,175 or 12.34%
increase. Major factors driving the increase are the growing cost of software maintenance for
both existing licenses as well as new application support contracts, the continuation of the
transfer of responsibility for Town phone systems and the accompanying utility costs, an
increase in mobile services costs due to mobile data needs, and additional costs for LAN
hardware and software costs for IS support of the Library.
The expense budget includes an increase of $15,000 for IT services through the MAGIC
(Lexington sub-regional planning organization) consortium. The Town Manager and CIO have
been evaluating whether certain technology services can be more effectively provided through
a multi-town consortium that may have improved purchasing power. A State grant has
assisted the MAGIC communities in evaluating this option. As a next step, the MAGIC
communities will each contribute $15,000 that will be used to procure certain common
network and security services.
Program Improvement Requests:
Request Recommended
Benefits Benefits
Salaries (reflected Salaries (reflected
and in Shared Total and in Shared Total Not
Description Expenses Expenses) Requested Expenses Expenses) Requested Recommended
IT Services through
MAGIC Regional Consortium 15,000 $ 15,000 $ 15,000 $ 15,000 $
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-23
Program: General Government
8600 Information Services Department Town of Lexington, MA
Budget Summary:
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Funding Sources Actual Actual I Estimated Request I Add/Del I Mgr's Rec. Increase Increase
Tax Le $1,113,637 $1,597,685 $1,773,536 $1,835,675 $ 15,000 $1,850,675 $ 77,139 4.350 0
Enter rise Funds(Ind irects $ 56,680 $ 61,619 $ 63,468 $ 115,217 $ $ 115,217 $ 51,749 83.98%
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Com ensation $ 458,967 1 $ 684,694 1 $ 806,104 1 $ 807,817 1 $ $ 807,817 1 $ 1,713 1 0.21%
E enses $ 711,350 1 $ 974,611 1 $1,030,900 1 $1,143,075 $ 15,000 $1,158,075 $127,175 12.34%
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 8610 IS Administration $1,170,317 $1,659,304 $1,837,004 $1,950,892 $ 15,000 $1,965,892 $128,888 7.02%
FY2015 FY2016 FY2017 FY2018 Manager's FY2018 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 457,185 $ 683,772 $ 802,968 $ 804,017 $ $ 804,017 $ 1,049 0.13%
Overtime $ 1,781 $ 922 $ 3,137 $ 3,800 $ $ 3,800 $ 664 21.15%
Personal Services $ 458,967 $ 684,694 $ 806,104 $ 807,817 $ $ 807,817 $ 1,713 0.21%
Contractual Services $ 449,092 $ 745,746 $ 757,000 $ 850,575 $ 15,000 $ 865,575 $108,575 14.34%
Utilities $ 37,043 $ 69,141 $ 93,400 $ 112,000 $ - $ 112,000 $ 18,600 19.91%
Supplies $ 3,432 $ 27,807 $ 26,500 $ 26,500 $ $ 26,500 $ - 0.00%
Small Capital $ 221,783 $ 131,916 $ 154,000 $ 154,000 $ $ 154,000 $ - 0.00%
Expenses $ 711,350 $ 974,611 $1,030,900 $1,143,075 $ 15,000 $1,158,075 $127,175 12.34%
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
X-24
Section XI: Capital Investment
INTRODUCTION
A crucial aspect of the Town's operations, from providing services to its residents and businesses
to equipping employees to effectively perform their jobs, requires the existence of certain basic
physical assets. These assets include streets, water mains, parks, buildings, large equipment and
technology. They must be purchased, maintained and replaced on a timely basis or their
usefulness in providing public services will diminish. The Town's five-year Capital Improvements
Program and annual Capital Budget are developed to ensure adequate capital investment in the
Town's assets.
DEFINITION OF CAPITAL PROJECTS
A capital project is defined as a major, non-recurring expenditure that generally meets all of the
following criteria:
• Massachusetts General Laws permit the Town to issue bonds to finance the expenditure;
• The expenditure is $25,000 or more;
• The expenditure will have a useful life of 10 years or more for buildings or building
components and 5 years for vehicles and equipment; and
• Planning, engineering, or design services may be considered capital when such services
are integral to a construction, renewal, or replacement project that meets the criteria for a
capital expenditure.
CAPITAL POLICY FRAMEWORK
The FY2018 Capital Budget was developed within the capital policy framework initially adopted by
the Board of Selectmen in 1991, and subsequently amended in 2006 and 2009 to ensure
adequate planning and funding for capital investment, particularly cash capital projects within the
general fund. This capital investment strategy includes the following major elements:
• Multi-year planning for capital investment;
• Debt exclusions for major capital projects; and
• Ensuring sufficient operating budget resources for maintaining capital assets.
FIVE-YEAR CAPITAL PROGRAM
Five-year capital improvement planning has been part of Lexington's budget development process
for many years. Multi-year planning allows proper staging and sequencing of capital projects to
smooth financing plans and to make funding needs more predictable. Capital investment
requirements can vary, involving unique large projects such as a fire vehicle or a school building.
Other capital investment needs are recurring such as the annual program to resurface roadways.
The five-year Capital Improvement Program includes all anticipated capital projects identified by
school and municipal departments over the next five years.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 1
The following are potential funding sources for financing the Town's capital investments:
• Cash Financing — The Town regularly appropriates available funds (i.e., cash financing)
from the general and enterprise funds to finance certain capital investment projects.
Examples of available funds are unreserved fund balance (free cash), tax levy, enterprise
fund retained earnings, specialized stabilization funds and, when available, unexpended
balances of prior years'capital articles.
• Debt—The Town has traditionally financed large dollar value capital projects with debt.
Depending upon the project, the debt service resulting from debt-funded capital projects
can be financed from a variety of sources including the General Fund (either within the
Levy Limit or from a voter approved Proposition 2 1/2 debt exclusion), Enterprise and
Revolving Funds or the Community Preservation Fund (see discussion of the CPA below).
• Other Sources — The Town uses dedicated state aid and grant funding to finance capital
investment when these funds are available.
• Community Preservation Act (CPA) Funds — Beginning in FY07, following voter
approval, the Town began to assess a Community Preservation Surcharge of 3% of the
property tax levied against all taxable real property. For owners of residential property,
the assessed value used to calculate the surcharge is net of a $100,000 residential
exemption. Community Preservation funds can be used for those purposes defined by
the Community Preservation Act, MGL Ch. 44B. Such purposes include the acquisition and
preservation of open space, the creation and support of community (affordable) housing,
the acquisition and preservation of historic resources, and the creation and support of
recreational facilities. Beginning in FY08, the Town began to receive State matching funds
to supplement the local surcharge. Receipts for FY2016 from the surcharge and state
matching funds are preliminarily estimated at $5 million.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 2
FY2018 CAPITAL FINANCING STRATEGY
The proposed financing plan for the recommended FY2018 capital budget is shown in the table
below.
Capital Requests Summary
Free Cash/Tax Other Financing
Levy Sources 1 Debts Total
General Fund $ 6,152,640 $ - $ 13,518,647 $ 19,671,287
Proposed Excluded Debt Projects $ - $ - $ 79,050,000 $ 79,050,000
Chapter 90/Cither Funding $ - $ 1,140f475 $ - $ 1 140 475
Water Enterprise $ - $ 1 095 000 $ - $ 1 095 000
Sewer Enterprise $ 1,290,000 530,000 1,820,000
Recreation Enterprise $ 55,000 - 55,000
Compost Revolving Fund $ $ - $ 725 000 $ 725 000
Community Preservation Act 2 $ 3 166 142 It - 3,166142
0-
1 Chapter 90/Other Funding includes$971,016 in Chapter 90 Aid for street improvements,$35,000 from the Sale of Cemetery Lots Special
Revenue Fund for the Westview Cemetery Building Assessment,$75.000 from the School's Food Service Revolving Fund for food service
equipment,and$59,459 from unused bond proceeds from prior authorizations of capital projects to fund a portion of the Facilities Department
townwide roofing program capital request.
2 Includes both Town and non-Town CPA funded projects.
3 General Fund debt of$13,468,647(from Table I-FY18 Recommended Projects-General Fund Debt)is net of$1,775,250 for those projects
that are potential candidates for debt exclusions as this amount is also included in the$79,050,000 of Proposed Excluded Debt Projects which is
taken from Table V-FY2018 Recommended Projects-Funding Through Proposition 2 1/2 Debt Exclusion.
It is recommended by the Town Manager and School Superintendent that certain projects proposed
for FY2018 included in the $13,518,647 General Fund Debt shown above - if recommended by the
Board of Selectmen and approved by Town Meeting -be held in abeyance until the outcome of a
prospective Fall 2017 debt exclusion vote (s) is known. The reason for this recommendation is
that should any project anticipated for the debt exclusion vote not be approved, the property tax
revenue within the Proposition 2 1/2 levy limit will have to absorb the debt service resulting from
these projects. This additional within-levy debt service may impact the Town's ability to manage
overall within-levy debt service,particularly if the projects still go forward because of their
urgency. These projects include:
PROJECTED DEBT SERVICE
AMDUNT
PROJECT FINANCED FY2018 FY2019 FY2020 FY2021 FY2022
Sidewalk Improvement $ 800,000 $ 16,000 $ 192,000 $ 185,600 $ 179,200 $ 172,800
Bikeway Bride Renovations $ 368,000 $ 7,360 $ 88,320 $ 85,376 $ 82,432 $ 79,488
LHS Air Conditioning-Teacher Planning $ 600,000 $ 12,000 $ 84,000 $ 81,600 $ 79,200 $ 76,800
Offices and Library
LHS Security Evaluation and Upgrade $ 627,320 $ 12,546 $ 87,825 $ 85,316 $ 82,806 $ 80,297
LHS Guidance Space Mining $ 230,200 1 $ 4,604 $ 32,228 $ 31,307 $ 30,386 $ 29,466
Only that portion of the project related to the upgrade of existing and installation of new cameras would be deferred.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 3
The following table, FY2018 Recommended Capital Budget, lists all FY2018 projects
recommended by the Town Manager for consideration and their estimated costs by program area
and funding source. The Capital Expenditures Committee has also been evaluating these requests
and will issue a report and recommendations to Town Meeting.
FY 2018 Recommended Capital Budget
Requested Funding
Department Project Description
Conservation Cotton Farm Conservation Area Improvements $ 301,300 CPA
Conservation Willard's Woods and Wright Farm Meadow Preservation $ 40,480 CPA
Land Use Wright Farm Supplemental Funds $ 37,900 CPA
Land Use Stone Building Analysis $ 25,000 CPA
Planning Bedford St.at Eldred St.Safety Improvements $ 175,000 Free Cash
IPlanniitg Affordable Units Preservation-Pine Grove/Judge's Way TBD CPA
TSG(Plannin /En ineerin Transportation Mitigation I $ 100,0001 Free Cash
TSG(Plannin /En ineerin Hill Street New Sidewalk Project-Design I $ 150,0001 Free Cash
Total Land Use,Health and Development $ 829,680
Fire& Rescue Ambulance Replacement I $ 280,000 GF Debt
Total Public Safety $ 280,000
Rec.& Community Pro rams Park and Playground Improvements $ 60,000 CPA
Rec.& Community Pro rams Town Pool Renovation $ 1,620,000 CPA
Rec.& Community Pro rams Park Improvements-Athletic Fields $ 125,000 CPA
Rec.& Community Programs Pine Meadows Equipment $ 55,000 Recreation RE
Total Culture and Recreation $ 1,860,000
Public Facilities Townwide Roofing Program $ 1,784,160 Free Cash/Unused Bond
Proceeds/GF Debt
Public Facilities School Building Envelopes and Systems Program $ 222,200 Free Cash
Public Facilities LHS Air Conditioning-Teacher Planning Offices and Library $ 600,000 GF Debt
Public Facilities Municipal Building Envelopes and Systems $ 194,713 Tax Levy
Public Facilities Building Flooring Program $ 150,000 Free Cash
Public Facilities School Paving Program $ 172,226 Free Cash
Public Facilities 45 Bedford Street Fire Station Replacement-Design $ 450,000 GF Debt(potentially exempt)
Public Facilities 46 Bedford Street Fire Station Replacement-Construction $ 18,350,000 GF Debt(potentially exempt)
Public Facilities Public Facilities Bid Documents $ 100,000 Free Cash
Public Facilities Hastings School Renovation/Replacement-Design $ 504,000 GF Debt(potentially exempt)
Public Facilities Hastings School Renovation/Replacement-Construction $ 40,446,000 GF Debt(potentially exempt)
Public Facilities School Traffic Safety Improvements $ 45,000 Free Cash
Public Facilities Public Facilities Mechanical/Electrical System Replacements $ 489,000 Free Cash
Public Facilities LHS Security Evaluation and Upgrade $ 627,320 GF Debt
Public Facilities LHS Guidance Space Mining $ 230,200 GF Debt
Public Facilities LHS Nurse Office and Treatment Space $ 320,100 GF Debt
Public Facilities Munroe School Window Study $ 620,000 CPA
Public Facilities Fire Department Swing Space,173 Bedford Street-Design $ 50,000 GF Debt(potentially exempt)
Public Facilities lFire Department Swing Space,173 Bedford Street-Construction $ 950,000 GF Debt(potentially exempt)
Public Facilities Lexington Children's Place $ 771,250 GF Debt(potentially exempt)
Public Facilities Lexington Children's Place-Construction $ 17,528,750 GF Debt(potentially exempt)
Public Facilities JParking Lot for Community Center $ 425,000 GF Debt
Total Public Facilities Department $ 85,029,919
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 4
FY 2018 Recommended Capital Budget continued
Requested Funding
Department Project Description
Public Works Center Streetscape Improvements $ 2,870,000 GF Debt/CPA
Public Works Automatic Meter Reading System $ 40,000 Water RE/Wastewater RE
Public Works Equipment Replacement $ 1,083,000 GF Debt/Compost Revolving Fund
Debt
Public Works Street Improvements $ 3,513,943 Tax Levy/Chapter 90
Public[Yorks Storm Drainage Improvements and NPDES compliance $ 340,000 Free Cash
Public[Yorks Sanitary Sewer System Investigation and Improvements $ 1,000,000 Wastewater RE
Public Works Hydrant Replacement Program $ 150,000 Fee Cash/Water RE
Public Works Pump Station Upgrades $ 800,000 Wastewater RE/Wastenvater Debt
Public Works Street Acceptance $ 147,000 GF Debt
Public[Yorks Comprehensive Watershed Stormwater Management Study and $ 390,000 GF Debt
Implementation
Public Works Water Distribution System Improvements $ 1,000,000 Water RE
Public Works Sidewalk Improvement $ 800,000 GF Debt
Public Works Dam Repair $ 760,000 GF Debt
Public Works Townwide Culvert Replacement $ 390,000 GF Debt
Public[Yorks Townwide Signalization Improvements $ 125,000 Free Cash
Public[Yorks Hartwell Avenue Infrastructure Improvements-Supplemental $ 2,185,000 GF Debt
Public Works Bikeway Bridge Renovations $ 368,000 GF Debt
Public[Yorks Hartwell Avenue Compost Site Improvements $ 200,000 Compost Revolving Fund Debt
Public Works Westwew Cemetery Building Assessment $ 270,000 GF Debt
Public Works Community Center Sidewalk $ 200,000 CPA
Public Works Westwew Cemetery Irrigation $ 35,000 Sale of Cemetery Lots SRF
Public Works Highway Sign Machine $ 40,000 Free Cash
Total Public Works Department $ 16,706,943
JLexini,,ton Public Schools Food Sermce Equipment $ 75,000 1 Food Sermce Revolving Fund
Lexin ton Public Schools ISchool Furniture,Equipment&Systems Program I$ 123,0001 Free Cash
Lexin ton Public Schools ILPS Technology Capital Request I$ 1,331,9001 GF Debt
Total Lexington Public Schools $ 1,529,900
In ormation Services I Replace Townwide Phone Systems-Phase VI I $ 120,000 Free Cash
In ormation Services Imunicipai Technology Improvement Program I $ 100,0001 Free Cash
In ormation Services INetwork Redundancy&Improvement Plan I $ 130,0001 Free Cash
Total General Government $ 350,000
Non-Governmental Projects Interpretive Signage Project $ 38,400 1 CPA
Non-Governmental Protects Parkers Revenge Interpretive and Public Education Project I $ 41,3501 CPA
Non-Governmental Projects JGreeley Village Rear Door and Porch Supplemental Request I $ 56,7121 CPA
Total Non-Governmental Projects $ 136,462
106,722,904
CAPITAL PLAN BY FINANCING SOURCE
The following pages include tables that show the recommended FY2018 capital projects by
financing source;
General fund debt; Water fund debt; Wastewater fund debt; Recreation and Community
Programs fund debt; Proposition 2 1/2 excluded debt; Revolving fund debt; and
Cash capital (i.e., current revenue).
Each debt-related table includes the projected debt service impact of recommended projects,
actual debt service on debt authorized and issued, and projected debt service on debt authorized
and unissued. Finally, each table is accompanied by a written description of each recommended
project.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 5
FY2018 RECOMMENDED PROJECTS - GENERAL FUND DEBT (Table I)
11-ff-roll-rY2018 Still
FY Z"S Manager.Recarearnianded Bridget-replied Project.
TABLE t Firathril RECOMMENDED PROJECTS-GENERAL FUND DEBT
PROJECTED DERT SERVICE
AMOUNT INTEREST
FINANCED TERM RATE FY2017 FY2018 FY2019 FY2020 FY2021 FY2002
MUN*M'AL PROJECTS
............2 �Anib,,Wnce RV acement 5 280000]..........54............... $ 1 $ 254,4541 $ 248,714
3 gquipmentReplacment 568,000 5 4.0% $ 11,160 $ $ 129,456 S 124,952 $ 120,535
4 r IeronenLnceAcn
5 C�aVrehansr,o Walershed 5rarnimatier Management and S 390,000 10 4.0% $ "mo $ saaw $ 53,D40 $ 51,480 $ 49,920
"role
krhrcn. ,shl S 800,000 4,0% $ 16.000 119ZOOD 185,500 $ 179.200 t72,800
S 760,000 4,0% , 1 90,480 $$ 10032139 $ 97JSO
tmde CLOVe'q Re S, . % $ 7 S !K 7,��q $ 8
1,W
&cevnenl .0..................... _,_600 $
$ $ 203,613
=Avenue=e lmpro�ents-SUPp4enerIal $ 2,185,000 20 4.0%
S '468,000
9 8nd 5 4,0% $ 79.488
Subtated $ 8,601,000 $ 70,920 $ 845,5841 $lA2,2,988 1,234,874 $1,1917,063
FACMUFFIES PROJECTS
Withl Propects
127 529 123,664
19.32314,16396"_,$........ "I ................T11........................................................
j LFTS Air Conddioning-Teacher Planning Off-ardUG.'r'y -S W0,000 10 i�i6isi]'i $ 81.860 $ -ww $ mom
3 LH5 Se or E,abetharid Upg,ade S 6,77,320 10 $ '2- 87,825 $ 85,311B $ 87_8M $ K2W
4 Lh$Qdancc Space Mini. 3 zX200 to 40% $ 4.:: 1 3ZM $ 31,307 $ 30,386 S 2D,406
6 L-H$Nurw Offme arid treatmen t Space $ '3-0,1001 110 4.0% ff S 44,814 $ 45,6�1,4 S 4Z2% It 40,973
1 A1 .......... ..................
6 $ -19 ZOOD $ 116.600 $ 95,M l$ 91.8W
$ 3,168,747 $ 63,375 S 486,125 $ 471,750 S 457.375 $ 443,000
Theitare po ritiel carrifichdri debt excf-ir.n.
45 Redford Strftq Fire Steam Rep4wenneffl,Design $ 450,000" 6 4,0% $ 9,0130 S 108,00-D $ 104,400 $ 1100,8010 $ W,200
2 Hastings Schod Renovaww(Rep�acemeffl,Stippfemenlal Design S 504,000 5 4,0% $ 10.090�$ 120.9W $ 116.M�$ IlZM $ 110B.8i
Funds' I
3 Fire Department Swung Space-173 Bedlord Svev.Design S 50,000 1 5 40% - - $ 1,0100 IS IZOIN) $ 11100 S 111,201) S 110�800
4 Leanglon Chi$dreh's Race-Dirsw 771,25( S 4,0% --------------1
$ 1 5,425 1$ 185,100 LIi 178 EN $ VM780 W$ IWO
Subtrx.t S 1,775,250 $ 35506 $ 426,OW $ 411,M $ 3917,656 $ 383,454
T044 Fticifiti..Project. $ 4.943,997 $ 910,880 $ 912,186 $ 883,608 $ 85
SCHOOLPROJECTS
......
............................................................. __", I_i'Ili i-ill,""[IlIIIIll
............
38
BSB
.
................................................. ..........................."'""'"'"' ............ .. ............
Subtotal $ 1,331,900 $ 2%WB $ 319,1615 S 309,01" $ 2911,340 S 2W.ON
PROJECTS TO BE FUNDED WITH PROPOSED NEW REVENUE
I ry Ruildiq Assessment IS 5400 S 641,WO $ 640 S 60,ik $ 53=
2 Streets
leti C's -1'S 117�.111 1. z 412 I$ 20�580 $ I9.SQ2 $ 1%404 $ 18.8116
Suitits" S 44ZMO S 8,3411 $ 85,M S RZAM S 7IL1384 S 71.1315
TOTAL PROJECT COSTS $ 115,293X7 $ 2KT79 $ZISZMS $2,298.228 $7,469,134 $Z388.343
(1101AIA410A ill OMUSWA(A PORNIM GANI DAMS I ON MAP IMANYMOM
Ilzr458,fflo
AU THORIMU LEVY SUPPIPORTED DEBT SERVICE FY2017 FYMS FY2019 Pf2020 Fill FY2022
A Sbkdd-Approtied and foamed Lowy Smpporked DeW Serivice $ 5,606.200 S4,815,635 $3,740,048 $2,890,708 S 1 908,470
83 SubbDital-Estimated Debt Serme-Approwd and Unissued LeW $ 11.473.760 S2,863,072 $3,143,796 $3,158,040 $2,963,037
Stippoded Debt Serme(sharl and knII-berrin debQ
C Summary.Deft SeriAce ant arithoriaild debt $ 7.0%9W $7A`18,7117 $6,883,843 $C8418,,748' $41,874,507
D Subloal Projected New LeWSuppoded Net DebtSmrwlce $ 204.778 S Z162,805 $2.298.228 $2468,134 $2,388•••6343
E Siiblatell-DOW D-Wellated!costs
F TOTAL-PAC)i LEVY SUPPORTED DIESTSERVICE 1 7�'"025'A MM
G, (PROPOSED USE OF STARNUIZATION FUNDS TO HOLD DEBT SERVICE INCREASES TO 9% $ 710,000) $ (595,000 $f2,785,M $2,784,0001 5J2,780,000 $Q,04k()001
R PROJECTED LEVY SUPPORTED DENTSERVICE, $9,409,11M $ GAZ41= $71111101)(12 $8AK629 $5,11071014. $5.289„839
I PROJECTED NET LEVY SUPPORTED DEBT SERVICE(aL ProjKft to be Funded ivith New Ristatinuff) $6,48111 $ 6.81%178'$7,0=622 $6.391,397 $5,727MO $5MZ802
RAWDOWN OF CAPMAL STABULIZATON FUND EXCLUDING SHORT AND LONG TERM DEBTSERVACP FOR PELHAWBEDFORD ACQUISITIONS,LEXINGTON CHILDREN'S PLACE AND
HAS11lNG'S DESIGN
J TOTAL-PROJECTED LEVY SUPPORTED DEBT SERVICE $7.4913,=J$ 7.419.902 $SAIMOW $%248t028 8,587.0%4 $7.338;=
K PROPOSED USE OF STAINLIZATION FUNDS 70 HOLD DEBT SERVICE 94CREASES TO 5% $ (7100W) S (2%000) S(1,355,900) $(1,387,500) S(1,415,800j $ V17,500j�
L PROJECTED LEVY SUPPORTED DEBT SERVICE. $GAN.= $ G.MIAM $7,122,580 $6,460,337 $$,811,723 $524,383
M MJEC TED NET LEVY SUPPORTED DEBT SERVICE fear.Projects to be Funded with New Rilismue) $6,48028 $ ",69 $7,037,2119 $ 105 $ 731,839 $6,21 I87
Project.--crided by the TMri-qer and the School Supertintendent to be hold in abeyance pending the outconst,of a proopectift debt exclusion w X.jsl in the Fall 21317.
Thew projects are potential canddeves for a Proposifirin 2 V2 debt exclusion wte. ffemiuded from Ili&moils of Proposedon 2112, prindfutll and antermast an fang and sherd Iffin debt will be li
innsrda the levy knit along With 011181'projects shown in TalAa V hereon.
---------------------
a F"8 to FY22 includes projected financing casts fir short and long-terrin debt for the agrILlisfion of 173 Bedford Street and:Pelham Road and financing of$1.5 tri for Hastings DosWn.ff a
plopsei debt excluston we hr held do the Fall 2017 to viclude dream projects and the projects are approved,debt wmise,will be financed rntWde the Pooposifion 2 V2 levy inlit and w91 reduce dre
arnount of'a Caphal Stabihzafion Fund approrinallon needed to litifigale increases do within levy debt sormice.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 6
Municipal Proiects
1. Ambulance Replacement - $280,000 (General Fund Debt): The Fire
Department's ambulance replacement program attempts to rotate ambulances every
three years. The new vehicle runs as the primary ambulance, moves to the secondary
position and finally to mechanical back-up status. At the end of the nine-year rotation,
the mechanical back-up vehicle has roughly 150,000 miles on it and completes more
than 9,000 medical transports. This FY2018 request will fund the purchase of a new
ambulance with the mechanical back-up ambulance being traded in.
2. Center Streetscape Improvements - $2,870,000 ($TBD General Fund Debt
and $TBD CPA): This request is a placeholder pending the Board of Selectmen's review
of the report of the Ad Hoc Center Streetscape Advisory Committee. Generally, the
Center Streetscape project is a multi-year proposal to restore and improve the center
sidewalk, streetscape, and circulation in the Lexington central business district with a
focus on pedestrian safety and accessibility. In FY13, a request was funded to conduct
traffic counts and modeling of alternative traffic scenarios. FY2015 funding of $600,000
provided funding to complete the design and develop plans and specifications necessary
for bidding the project. The Ad Hoc Committee report may result in significant changes
as well as the need for additional design services funding. The construction phase is
likely to include pedestrian, bicycle, and vehicular safety improvements, the restoration,
removal and replacement of the sidewalk along the northerly side of Massachusetts
Avenue from Woburn Street to Meriam Street (and possible the south side, streetscape
improvement, improved lighting as well as other aspects developed in the Plan). In
addition to the restoration of these areas, all of the existing pedestrian corridors and
ramps will be brought into ADA compliance.
3. Equipment Replacement - $1,083,000 ($558,000 General Fund Debt &
$525,000 Compost Revolving Fund): This is an annual request to replace
equipment that is beyond its useful life and whose mechanical condition no longer meets
the requirements of the Department of Public Works (DPW). The DPW has an inventory
of 146 pieces of equipment including sedans, hybrid SUVs, construction vehicles and
specialized equipment used to mow parks, plow snow, repair streets and complete a
variety of other projects. Without regular equipment replacement, the efficiency and
cost effectiveness of the DPW's operations would be handicapped due to equipment
down time and excessive repair costs. The FY2018 request, by funding source, is shown
in the table below.
Each piece of equipment is inventoried with original and current replacement cost, state
of condition and replacement time interval. Replacement intervals vary from five to 25
years and are based on manufacturer recommendations and use (type and duration).
The selection of vehicles to be replaced begins with the proposed replacement date.
Then each vehicle is assessed as to its mechanical condition and work requirements.
The systematic replacement program defines what equipment is expected to need
replacement during the next five years with the intent of preventing any unexpected
emergency purchases. Annual updates are conducted by the Road Machinery Division,
Division Superintendents and reviewed by the Manager of Operations and Director of
Public Works.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 7
Compost
Revolving
Equipment GF Debt Fund Debt Total
Material Screener $ - $ 525,000 $ 525,000
Loader Backhoe for Cemetery Operations $ 120,000 $ - $ 120,000
2- small deck mowers- Public Grounds Division $ 120,000 $ - $ 120,000
1- Holder Tractor with Snow Blower and Articulated Moving $ 165,000 $ 165,000
Arm- Public Grounds Division $ -
1-Snow Go Snow Blower- Snow Operations $ 153,000 $ - $ 153,000
Total $ 558,000 $ 525,000 $1,083,000
4. Comprehensive Watershed Storm Water Management Study and
Implementation - $390,000 (General Fund Debt): DPW, Engineering and
Conservation collaborate on this annual capital request which addresses drainage/brook
management issues. The request funds the continuing design and implementation of
watershed plans and the construction of priorities established in those plans. Staff has
reviewed three watershed plans already completed (Charles River, Shawsheen River and
Mystic River) and developed a prioritization schedule with built-in flexibility pending
unforeseen changes. Requested funding will be used to move forward with those
prioritized areas; in FY2018 it's likely funds will be used to further the Valleyfield area
design (within the Clematis Brook area), Whipple Brook and Pleasant Street area
construction. Long-term benefits of the program include prevention of property
damage, reduction in liability and overall improvement to the health of Lexington's
waterways.
5, Sidewalk Improvement - $800,000 (General Fund Debt): This request seeks
funds to rebuild and/or repair existing sidewalks that are in poor condition. DPW (in
conjunction with various committees and town departments) generates a list each year
of sidewalks most in need of repair/replacement, based on four determining factors: 1)
Is the sidewalk unsafe for travel due to trip hazards, defects, etc.? 2) Is the sidewalk
within the Safe Routes to School Program? 3) Is the volume of pedestrian traffic heavy,
light or average? 4) Is the general condition of the sidewalk poor, fair or good which
dictates treatments such as full reconstruction, overlay or patching? DPW successfully
completed a sidewalk condition survey in early 2015 with the help of an engineering
firm, Fay, Spofford &Thorndike and is currently working from the priority list that was
compiled by the report. Sidewalks considered for FY2018 funding include...Emerson
Garden-North and South, Hathaway Road — north side, reconstruction of ramps town-
wide, Waltham Street from Brookside to Blossomcrest, Massachusetts Ave. from Bow
Street to Fottler Street — north and south, Charles Street, Daniels Street and Ariel Street.
The history of prior Sidewalk appropriations is:
FY08 FY09 FY10 FY11 FY12 FY13 FY14 � FY15 FY16 FY17
$100,000 $275,000 $- $200,000 $200,000 $300,000 $400,000 $400,000 $600,000 $600,000
Does not include $200,000 of a $600,000 appropriation that was designated for the construction of a Hartwell
Avenue mixed use path.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 8
6. Dam Repair - $760,000 (General Fund Debt): FY2018 funds are requested for
repairs and improvements to the Old Reservoir Dam based on inspection reports
performed by the Office of Dam Safety. $150,000 was approved by the 2014 Annual
Town Meeting for design and engineering services for the repairs; the design report has
been completed. CPA funds were also appropriated in previous funding cycles for
reconstruction of the gatehouse and dredging of the retention pond (FY2009) and storm
water mitigation and retention pond improvements (FY2010).
The total cost for design and construction services in FY2018 is noticeably higher than
standard civil design and construction projects due to the complex design of earth dams.
This project will also require a fair amount of environmental permitting through the
Office of Dam safety. Full-time construction oversight by a geotechnical engineer is
anticipated in addition to periodic monitoring for three years after the completion of the
project. The goal of this project is to maintain the dam's structural integrity and ensure
its long-term stability.
7. Town Wide Culvert Replacement - $390,000 (General Fund Debt): This request
is part of an ongoing program to replace culverts that are at or near failure. Of the
funding requested, $250,000 is estimated for construction costs necessary for culvert
replacement, $65,000 is for design, permitting and bidding and the remainder is for
contingency. On-going culvert inspections continue to reveal a need for the
replacement program as many of the older culverts are failing. This program is a
companion effort with the ongoing Watershed Management Plan. It's anticipated that
this and future appropriations will fund further design and construction for Valleyfield
and Waltham Streets at the Clematis Brook (where early design evaluation is already
underway) and for the culvert at Curve Street. These locations have been identified in
the Charles, Shawsheen and Mystic Rivers Watershed Management Plans. Culverts at
Revere Street at North Lexington Brook, the Minuteman Bikeway near Camelia Place and
Concord Ave at Hardy's Brook have all been constructed. Proactive replacement of town
wide culverts prior to failure will allow for proper design considerations and funding
while also minimizing the impact to residents through unexpected road closures and
flooding.
S. Town Wide Signalization Improvements - $125,000 (General Fund Debt): This
is an annual request that seeks funds to update traffic and pedestrian signals in
Lexington. A signal inventory and compliance study has been completed which includes
ADA compliance, condition assessment, signal timing, delays and priority
recommendations. FY2018 funds will implement signals identified in the plan and other
issues identified by the Transportation Safety Group (TSG). Potential locations for
FY2018 funding include ongoing design and possible construction at the intersection of
Bedford Street and Worthen Road, pending reconstruction plans for the main Fire
Station. Additional locations include Lowell Street at East Street, and Lowell Street at
North Road and Bedford Street at Worthen Road. Data collection analysis and design is
estimated to be approximately 20% of the total cost. Replacement of signals at the
Concord Ave and Waltham Street intersection is complete with the exception of punch
list items. The ongoing improvements will prevent equipment failure, improve traffic
flow, decrease energy consumption and allow for proper accessibility.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 9
9. Hartwell Avenue Infrastructure Improvements - Supplemental - $2,185,000
(General Fund Debt): This FY2018 request represents an estimate of anticipated
supplemental funds needed for improvements to Hartwell Avenue. Proposed funding
will be used to replace or rehabilitate the Hartwell Ave Bridge crossing at Kiln Brook,
upgrade the Maguire Road intersection and potentially provide a protected pedestrian
crossing at the Bedford Street intersection. The proposed conceptual improvements
were developed as part of the Transportation Management Plan for the Hartwell Ave
area (developed by the Planning Board with assistance from TetraTech Rizzo
Transportation Consultants) but does not include funding for improvements to Bedford
Street. The FY2018 request will fund construction, construction oversight and potential
land acquisitions (easements, land takings, etc.).
The FY2018 estimate is highly variable due to anticipated difficulties with relocating the
large amount of utilities attached to the existing bridge. The request of $2.185 million is
seen as the upper limit of funding needed but will be refined as the design phase moves
forward. For example, there are also wetlands impacting the design and discussions
between the design team and the Conservation Commission are expected to help
determine the feasibility of the proposed plan options. Estimates for these refinements
will be better defined as the design phase moves forward. Due to these complications,
a revised construction schedule is being prepared and more precise cost estimates are
expected as alternatives are reviewed and the possibility of phasing is explored.
10.Bikeway Bridge Renovations - $368,000 (General Fund Debt): The Grant Street
Bridge along the Minuteman Bikeway is showing signs of deterioration and the
Engineering Division has received an evaluation from a structural engineer. Costs for
rehabilitation and maintenance are high due to existing lead paint on the bridge. This
adds substantial cost to the project since full containment and proper disposal of the
lead paint is required as part of its removal. This work is essential to keeping a safe
pathways for all users.
Facilities Projects
A. Within-Levy Projects
1. Town Wide Roofing Program - $1,784,160 ($758,574 Free Cash, $59,459
unused bond proceeds of prior years'capital projects and $966,127 General
Fund Debt): Due to accelerated deterioration caused by weather related issues, the
replacement of the roofing system at Bridge Elementary School was prioritized from
FY2019 to FY2018. Roof drainage issues caused by expansion and contraction of ice
from past snow seasons have created significant issues in an educational, office and
program environment. In addition to preventing water leaks, ice dams and associated
damage, the replacement of the roofing system may result in the reduction of funds
budgeted for emergency roof repairs.
2. Lexington High School (LHS) Air Conditioning - Teacher Planning Offices and
Library - $600,000 (General Fund Debt): 2016 Annual Town Meeting, Article 15C,
funded $500,000 to produce design development and construction documents to replace
HVAC equipment that has operated beyond its useful life and to improve the educational
environment of Lexington High School's main building. After completing design
development, the construction estimate increased from $12 million to over $18 million.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 10
With a major project at LHS likely in the next five years, to be initiated by the submittal
of a Statement of Interest to the Massachusetts School Building Authority, the School
Committee has voted to defer the major HVAC Upgrade. As an interim measure, the
School Committee is requesting funding for teacher planning offices and the library.
Adding air-conditioning to these spaces will provide areas for staff and students to work
with temperature control. The last several years has seen an increase in temperatures
during the spring and fall of the school year. The funds requested will cover the cost of
installation.
3. Lexington High School (LHS) Security Evaluation & Upgrade - $627,320
(General Fund Debt): At the 2016 Annual Town Meeting $25,000 was appropriated
for a security evaluation of the Lexington High School. The evaluation assessed the
current security systems, including the closed circuit television system (CCTV) and the
feasibility to upgrade/install electronic door access controls.
Funding of this proposed project would enable the campus-wide locking of exterior
doors automatically should that be necessary. Currently only eight of the forty-eight
exterior doors on the Lexington High School campus are equipped with electronic door
access controls and if a lock down is required, staff must manually lock exterior doors.
The proposed project will add electronic door strikes to exterior doors, based on their
utilization, so that they can be locked remotely by the automatic control system. In
addition, the reliability and functionality of the security cameras system will be improved
by upgrading from digital video recorders placed throughout the schools to a server
based system in the server room and add 30 cameras for more complete coverage.
4. Lexington High School (LHS) Guidance Space Mining — $230,200 (General
Fund Debt): The 2016 Annual Town Meeting appropriated funds for the design and
engineering portion of the proposed project. The project seeks to make more efficient
use of existing guidance space at the high school by mining the existing counselor suites
in the Math Building and the World Language Building. The high school has an existing
student support model that clusters each Dean/Counselor team in a specific location on
campus. The cluster model provides a 'home base'for students and student teams,
organized by homeroom location. Construction documents were developed with the
FY2017 appropriation and this FY2018 request is for the construction phase of the
project. The goal of the project is to create a calming, private space for counselors to
meet with students and maintain the student support cluster model by keeping Deans
and student counselors in proximity to one another. The construction phase of the
project is expected to go out for bid in spring 2017 with construction completed during
the summer of 2017.
5. Lexington High School (LHS) Nurse Office and Treatment Space — $320,100
(General Fund Debt): An appropriation made by the 2016 Annual Town Meeting
funded construction documents for the expansion and reconfiguration of the existing
high school Health Office space. If approved, the FY2018 appropriation would fund the
construction phase of the project. Higher enrollment and special programming have
caused student health care needs to increase and the current facility lacks the capability
to meet such demand. The expanded space would be able to accommodate more
treatment/rest beds and provide more confidential examination spaces. It's expected
that the project would go out for bid in spring 2017 with construction completed by the
start of the 2017-2018 school year.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 11
6. Parking Lot for Community Center - $425,000 (General Fund Debt): When the
Town purchased the Community Center property in 2013, most of the parking lot area
was retained by the Scottish Rite with the Town obtaining an easement to use those lots
when not in use by patrons of Scottish Rite programs. Shortly after the Community
Center purchase, the Scottish Rite expanded the parking lot area between the existing
lot and the Town's lot adjacent to the front of the Community Center. The new lot is
regularly used by Community Center patrons even though it is not owned by the Town.
The Scottish Rite has indicated that they rarely have a need to use the new lot and have
offered to sell it to the Town for $400,000, an amount that covers the construction cost.
Additional funds of $25,000 are requested for legal costs, survey work and other
administrative expenses that may be required. The purchase of the parking lot would
expand parking for the Community Center to accommodate increasing demand as
programs expand. Ownership would also permit the Town to identify the lot as part of
the Community Center property, eliminating uncertainties about whether parking is
allowed for Community Center patronage.
B. Projects That Are Potential Candidates for Debt Exclusions
The following projects are candidates for consideration for funding outside the limits of
Proposition 2 1/2 subject to successful debt exclusion votes. Nonetheless, they are
included in Table 1 in the event that such debt exclusion votes are not successful in
which case the debt service for these projects will need to funded with the levy limit.
1. 45 Bedford Street Fire Station Replacement— $18,800,000 (General Fund
Debt): The Town has acquired 173 Bedford Street, a commercial property previously
owned by Liberty Mutual, to use as a Fire Department swing space while the existing
facility at 45 Bedford Street is rebuilt and upgraded to meet modern standards. The
proposed sequence will be to renovate the 173 Bedford Street facility for Fire
Department staff use and add a temporary heated structure for apparatus during the
approximate 18 month construction period.
2016 Special Town Meeting #5 appropriated $85,000 to evaluate requirements for
facility renovation and identify traffic control requirements to operate from 173 Bedford
Street. The evaluation is expected to be complete in advance of the 2017 Annual Town
Meeting. The cost to implement the plan is anticipated to be approximately $1 million
and is requested under a separate FY2018 capital request.
Funds to progress the new 45 Bedford Street Fire Station Design through design
development will be requested at 2017 Annual Town Meeting in the amount of
$450,000. Subsequent funding of construction documents ($550,000) and remaining
estimated project costs including construction ($17,800,000) will likely be requested at a
special town meeting in the fall of 2017.
2. Hastings School Renovation/ Replacement— $58,500,000 (General Fund
Debt): In January 2016, Lexington was informed that the Hastings Elementary School
was selected by the Massachusetts School Building Authority (MSBA) program for
renovation or replacement. At the 2016 Special Town Meeting #1, $1,500,000 was
appropriated to fund a feasibility study, expected to be completed in September 2017,
which will provide a Project Scope and Budget Agreement (PSBA). The PSBA will outline
the scope of the building project in order to implement the most cost effective solution
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 12
for the Hastings educational program, the budget to implement the building project and
the maximum MSBA reimbursement.
The next step in the MSBA process is for Lexington to provide funding for the project as
identified in the PSBA. This amount is anticipated to be $60 million (including the $1.5
million previously appropriated for the feasibility study). The Town has 120 days to
secure funding after the MSBA approves the budget. To ensure that the project design
can continue while the Town is securing funds, an appropriation of $720,000 for design
development is being requested at 2017 Annual Town Meeting. It is anticipated that
construction financing in the current estimated amount of $57,780,000 will be requested
at a Fall 2017 special town meeting. (The amounts shown in Tables I and IV are net of
estimated MSBA reimbursement of 30%.)
3. Fire Department Swing Space, 173 Bedford Street - $1,000,000 (General Fund
Debt): 2016 Special Town Meeting #5 appropriated funds for the acquisition of 173
Bedford Street and the evaluation of both the facility and traffic control requirements to
enable the Fire Department to operate from this location while the 45 Bedford Street
station is rebuilt. Facility and traffic control requirements have yet to be determined but
it's anticipated the costs will be approximately $1 million.
$50,000 for design funds are being requested at 2017 Annual Town Meeting to progress
the swing space design through design development. It is anticipated that an
appropriation for construction documents and construction funds will be requested at a
special town meeting in the fall of 2017 so that swing space can be available in the
spring of 2018.
4. Lexington Children's Place - $771,250 (General Fund Debt): Lexington Children's
Place (LCP), the pre-school program for Lexington Public Schools, has outgrown its
original location in the Harrington School. A 2015 study determined that the program
requires between 11,500 and 13,500 square feet of net program space; the current
space provides only 5,446 square feet. LCP also utilizes 4,000 square feet of space in
the Old Harrington School Building but results in the program operating in two separate
buildings on one campus. The School Committee has identified the property at 20
Pelham Road, should the Town acquire it, as the preferred location for LCP. The goal for
LCP is to provide adequate program space at one location in order for the program to be
as efficient as possible while meeting the educational needs of students. The FY2018
request would fund design and construction documents to meet this goal. It is expected
that construction funds will be requested at a subsequent Town Meeting.
School Proiects
1. LPS Technology Capital Request - $1,331,900 (General Fund Debt): This
request addresses the District's strategic goal for enhancing the capacity to utilize
technology as an instructional and administrative tool.
This capital improvement project would provide funding for the following:
Tech Workstations(Desktops, Laptops, Mobile Devices) -$426,500 is requested for the
replacement of aging computers with up-to-date devices which are more cost-effective
and better able to meet the needs of learning and teaching. New devices will be
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 13
selected based on their ability to provide sufficient capacity for continued use over a five
to six year life cycle. It's the intent to diversify the device inventory to leverage lower
cost devices to fit instructional needs.
Enrollment Increases- $23,500 will be used to fund the purchase of new Pads for the
middle schools due to increased enrollment.
Mobile Tech Initiative in Elementary Schools -$142,000 will be used to purchase
technology in order to comply with mandated online testing and the recent adoption of
new state learning standards which have accelerated the need for more students in the
district to have access to a digital learning device while at school. These funds will be
used to replace outmoded teacher devices and desktop computers with Chromebooks,
fund the purchase of Pads for new 7t" and 81" grade students participating in an Pad
program and provide Pads for a large 7t" grade class anticipated to enter in FY2018.
Initiative to Increase Student Access to Digital Devices in Lexington High School-
$165,400 is requested to increase high school students'daily access to digital devices in
order to reduce classroom disruption and the loss of instruction time. The majority of
the new devices will be Chromebooks which are ideal for most students. MacBooks and
Pad Pros will be purchased for classes that require specialized software and Pad pros
will be purchased for visual arts classes.
MakerSpace/Digital Fabrication Initiative- $33,000 is requested for MakerSpace and
Digital Fabrication equipment which will provide students with the opportunity for
hands-on STEAM (Science, Technology, Engineering, Arts, Math) learning and encourage
the design, engineering, fabrication and redesign of useful objects. School-based access
to these 21s' century tools allow students in all grades to benefit from learning
experiences aligned with newly adopted state learning standards. FY2018 funds will be
utilized for the purchase of five 3-D printers and Arduino microcontrollers for three
classrooms per school.
Interactive Projector/Whiteboard Units- $120,000 is requested for the replacement of
dated interactive projection systems and the installation of ceiling projection systems
where units have come to the end of their life cycle. Many K-2 classrooms currently do
not have interactive projection systems but many teachers have expressed interest in
having them in their classrooms.
Upgrade District and Building Network Infrastructure- $259,000 is requested for head
end upgrades to the school network, AP upgrades, Switch/LAN upgrades to support new
mobile initiatives and a wireless controller ICE for Lexington High School which will
increase network resilience and Wi-Fi coverage. The upgrades are necessary to support
state mandated online testing, rich media digital learning experiences in schools and the
growth of digital devices used by students, teachers and administrators.
Server/Storage Infrastructure -$30,000 is requested for the purchase of servers for
each school to serve up cached software for next generation MCAS testing and to
increase the server capacity to support a growing tech infrastructure.
Power-$85,000 is requested to connect the existing data cabinets to the existing
circuits currently located on the emergency generators in order to prevent the loss of
phone access when power is out.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 14
Indenendent Digital Learning CenterEquinment-$47,500 is requested for equipment to
support the learning needs of all Lexington High School students in the newly
established Independent Digital Learning Center. Technology equipment includes the
purchase of 15 MacBooks, 15 iPads, 60 Chromebooks and three carts.
Proiects to be Funded with New Revenue
1. Westview Cemetery Building Assessment - $270,000 (General Fund Debt with
debt service funded from Cemetery Special Revenue Account): FY2018 funds
are requested to hire an architect to design and engineer the building on the Westview
Cemetery grounds. The current building serves as the cemetery office, meeting area for
grieving families and work space for maintenance staff. An FY2016 appropriation
funded an assessment of the current building and operation to determine if the existing
building could be renovated or if a new building was required. TBA Architects is
preparing the assessment report which will be used to determine the project scope and
cost. A burial services area will also be researched as part of this process.
The only significant upgrade to the building in the last 15 years has been the installation
of a new roof. The current facility has deteriorated and needs to be brought up to code.
Limited space does not permit private space for grieving families and the maintenance
area lacks adequate space for all equipment to be stored indoors. The renovation or
expansion of the building will enhance the cemetery operation by providing a welcoming
and private space for families and visitors and provide staff with more efficient and
adequate office space, storage space and maintenance space. It is expected that
construction funding will be requested in FY2019.
2. Street Acceptance - $147,000 (General Fund Debt/Street Betterment): The
FY2018 request seeks to fund the acceptance of Harbell Avenue as a town roadway
under the betterment process. This entails survey, road design and reconstruction in
addition to the legal steps for acceptance (including Town Meeting approval), road lay-
out by the Board of Selectmen and recording at the Registry of Deeds. The addition of
this roadway to the Town's inventory will result in a small increase to yearly Chapter 90
funding received by the Town. The Town currently performs minor maintenance on the
road to ensure that properties are accessible for emergency vehicles and plowing
equipment. The accepted roadway would provide residents with improved emergency
services and snow removal. The cost of this work will be recouped through betterment
charges assessed to the abutting properties.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 15
FY2018 RECOMMENDED PROJECTS - WATER FUND DEBT (Table II)
" Tawn a7Leei gin Fd 2®IS Btidget
wow. FY 2013 INana9er's ftcommen&W Budplcd Ca4AAA Pr~
TABLE Ak FYa9AS RECCNINI ENDED PROJECTS-WATER DEBT
ANR10NT DEBTSERV. ESTIW;TED
PROJECT F54ANCE9 YEARS WT RATE F'Y21117 F'Y2019 FY2M F'Y20201 FYM21 FY2W2
1 INaae Proms $'` $ ; $ $ _.
TRAL $ $ $
AWTBC85RE0 WATER MST SERME F'YZM7 FY20113 FY2919 FY;P= FYM21 F1Y2022
A Sdbluk&Ae9aa$ed and lkswd WaferlDeM Serece S 1,317,721 $1,210,SS7 $ 9BZ347 S' 941,,975 $653, 4
B ShctdWal,Estina'W lDed Sertke-ApJpMmd and 1Unis W Wabw Odd See(4w d and Nmg• debt) $ 174,150 $ 173,102 $ 966„915 $ 932„925 $057,540
C Summary,004 Service n AmTbodaed 0eN4 $ .1,491,879....$1,3M,=9 $T,150,3Y2 x...1,%4p95 $791,434.
0 Sultrfrotd Prq weed De 0.Se1Vdee en Pm~CBPNkd Pwocft S. _ $ $ _ ;S _ $
E S'ubbDW-CMher Delrt-rdated crib
F 103AL.PROJECTED WATER 1DEB SERVICE $1 7N:... '� 1,A9p,E7U,,,,,,$T 353 989 '�11159 2 $1 1CW $794.,C44
No recommendations for debt financing,
FY2018 RECOMMENDED PROJECTS - WASTEWATER FUND DEBT (Table III)
e °w Trauma p'a:.as�N�r,aIY"2.4'TSB.�at
l �TaW R FY 2M ftmWs RectniamIled B~cal
TABLE B:FY121Ti15 RECOMMENDED PROJECTS-WASTEWATER DEBT
AMOUNT OEBTSERW. ESIMFED
PROJECT FINAACED HEARS ANT.RATE FY79T7 I'Ma. FY2519 IFY2aW FY2I2f1 FY2522
1 Pump St Am 0.4A0martm db9kES.Q O) $ 532,ppSF..... 10 4.0% $.. :0,600 $ 74.20w $ 7Z= $ E%M $ 67,�M
TOTAL 539,f1C0 $� 0,600 $ 74,2W $ 72= $ 69.9W $ 67,
At0 SEWER DEBT SEW, FY2D117 MMIS FY25fl9 FY2= FY2121 FY2M
A Sld*bt AUM.Vxd Md Ism.4 5e!e+e10 Seraice $ 553,a% $ IIT%1, 4. $ MATS $ OWES $ SWAM
B Subtatat-EP&ntd DeM Seecime And t1fimmd Sever'Debt Seauee(Ntat and Iong4nw deK It 1157„720 $ 3$0,309 $ 399296 $ 337,484 $ 375,671
C S:a my;..Debit Service tan AWrsr¢ed DeM $ IIAM,573 $ IJ26,442 $ 1^1115 $ 1=,1150 $ 97t755..
0 SWAAA.Pr*cW Deft Serace.as Pmpowd CapM Ratects $ TGAW $ 74,20Y $ 7ZO80 $ „9W $ '67 '
E, Subi4W-Obff Debt4VUed wft 4 449D „4&V0 4979
F TOTAL PROJECTED SEWER DEBT SERVICE. 951229'
1. Pump Station Upgrades - $800,000 ($530,000 Wastewater Debt and
$270,000 Wastewater Retained Earnings): This is an ongoing program to upgrade
Lexington's ten sewer pumping stations. A 2013 evaluation and capital plan was
developed for the Town with the assistance of Wright-Pierce, including a detailed
engineering survey of the pump stations. The survey helped determine current and
future needs, timetable and probable costs for the proposed work. FY2017 funding was
expected to be used for a full replacement of the Marshall Road Pump Station but a
subsequent determination instead noted an urgent need for funds to be applied towards
the Worthen Road Pump Station. (Stations are constantly monitored and the schedule
adjusted to meet urgent needs). FY2018 funds are now expected to be utilized for the
Marshall Road Pump Station. The goal of this program is to upgrade all the pumps and
support systems to enable better energy efficiency and avoid emergency expenditures.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 16
FY2018 RECOMMENDED PROJECTS— RECREATION FUND DEBT (Table IV)
A�"".' rr� 'lirr�vt a�flsxirq♦;4!rar�-T"Y'20'22ffir L1vd�;w:N
FY 201 U Manager's Recomnwndod Budow Calpitall Prriects
MEd
TABS IV:. FY2018 RECOMMENDED(PROJECT -RECREATION and COMlALMIiTY PROGRAMS DEBT
At DUNT DEBT SERV, (ESTIMATED
PROJECT IFIRAtt+CEO YEARS IIWT,RATE FY206 FY20117 FY2018 FY2019 IFY262D FY2021
tl ne PrgrmSW $ _ _ $ $ $ $ $
TOTAL $ - '$ - $ - pppp 'ffipp -pppp�� pppp$pp
ALM-Cli9&D WVEWUE SiUPPPC712 D DEBT SERV, FY2016 FY2017 FY201U FY2018 FY2020 FY2O21
A Suhtubd Approved and$ssuued PjA enu a Sufppo*d Debi SeWoe' '$100„ODO $100,000 $
* ,^suhtubd Approved and'Umossued Reymue SupprurW T1ed SeNce `'$ $ '$ -. $ - '$
C Summary Approved Revenue Supported)DdA Service $100,000 $100,000
B Subbta1 Pn*cted Debt SeNce on Propowd Caipdal Prcy"eets $ $ _ $ $
E.. Odw Deht-rebted eOsb $ $ $ $ $
F TOTAL PROJECTED DEBT SERVICE $ 100 10 ......................
$10!0Mp $1ptl ,T"". . .,�" $
'$100 000 os an Offset to fie euempt de4k servic a fwr herds ussrred puasr@Uml W a 2002 auUwzR ow for Doe rec%uoswxtow Of Uue Uncoln Parfr alt"C rued arx.9 parking kA The sOuaewe Of
II*offset m Me Recreaton crud COnnmurcw P I sins En Vse Fraa9
No recommendations for debt financing,
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 17
FY2018 RECOMMENDED PROJECTS— FUNDING THROUGH PROPOSITION 2 1/2 DEBT
EXCLUSION (Table V)
r, I'ir m of b"idgdael-FY 2@1F�'Budget
qa FY 2D18 Manage'6 R,6iCommoAd'ed Budget:'CipNil Projects.
TABLE Yh. FY2818 RECOMMENDED PROJECTS-F6INDWG THROUGH PROPOSITION 2112 DEBT EX'CUUSION
AMOUNT DESTSERV.. ESTIMATED
PROJECT FINANCIER] YEARS ANT.IRATE FY2017 FY20118 FY20+19 FY2k28 FY2MI FY2k22
t•�vJects Are CnX6sid�Yn.-2ti/7'Avetn�and Tewd UNea4npys dSpahN4id'J�¢
1 45&edle.Ud'SY.eU iF..Std— .lobs .....5 450000 38.... 4..0% 1 000 33517 ZWTF—$ 3Z275 311
2 SeMd er.ent- 6 504,000 30 4R0% $ 13,4'40 $� 37;53% $ 3g.'Bd1 $� 36�149 $ 3 5 5,4t
AgaR kk.en qd MWA
_. . .
3 Saiag SP—la„1T3 iBedlfad Sk.eA• 5 50.000 30 4.0% 7„1 $ 3.585 1p 3.5Mfi
4 1 rn„c+d6leemre;,na , ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 71,�,,;, 3<r,,,,, rrx. s xr,';{;, ,,,,,,,,,,,,,,,,' � s „sgsxr.$ ,,,,,,,554s5k2. $ 53,473
21R17 SR-01 TW-
5 45 E3adOr#d$k,.t F-SIM-Re}:U'ace�w l- D.9,
....,5 18,350,000 30
p✓°
..... 4 ..'�� 5'.... .$ 512,6a7 $ 13$5,�517 $ 1,340 230 $ 1314,-1..
end %rr—
8 UbMfi nprha.d Fd--t-J1 4iw¢arrrecA.Cne'.P,aN 5 40,446,000 34D .CP"'.gym .5. ',5 37E,952 S t&t 71t 5 3,1135,W 5.....3,056,000
'Wbd M'U56e,cawrrv5uvss.�xxsnH
F7137 Fie R oW S 5Pe 73 BWftdwtea $ 9S0 0 30 4-11% $ ,667 S 68,40D 3 S B067
C0—t 9
!,cane ^dam c .6 5 tit^ ,z5� am wnc Y asr uxs 3 ,,,,ka l ,,, ,,,,,,,,ra230,
;,
PROD.NON EXCLUDED DESTSERVICE S. 7iI05p�,pL16' S. 47,W S. t,557AW $ 4AMP5 $ 5,'N}B64'9q' $ 56788,415
rnemn wrrw�r�
re �P SMdm o q 6A N vm36 mim 3c . 4x ; 7:u 723C( Fq,�57
,,,, ,...,., �W „�F9..... ...,4 ......,,, .,e . ...... .... ....... e,
2 l.W%knm s"MM1'Yk/I:M, ,,,,,,,. 1i8_,., 56 1,53d7 134u35
$ 1„4M O7 $ 1,3A1,657
APPIWOVED AND PROP61$EOVXCLUGEJ UEST SERVICE FY2817 FY284S FY2018 FY2= FY2k211 TY.
Subwel Appm-W and 1-nd E.W W DeW Severe 7,68,1,541a 7,318155S 7AA732$ e„30,904. 6044,849
Swt*.W ApprVedenB Uni%awd E.AKked Veal;S.We1 $ 4,t2p,186 6 5,718$D0 $ 8,7593,573 5 Fi,34115 6118,975
ROTA6. APPra1'EMOAMM RDetA Senvke 11,8 z'M 13yWT,201 14tIW,.8W5 12aaZ11" IZ293iSzl
SWbkal Fr wms�w fmvd—tan-'Y G17 Annual m,i Sp-W Toren M kn4E kSwwim,7 and F41 i$ 47., $ 1. `.090 $ 4.669.R $ 5„004!490 S 6.734„415
SWX.W PmpK*d D.M Ser*e-Pdrm641 Fuk.e PagK% .. $ 1 $ 1 S 73',= $ 1,405,667 S 1,381,W
Seu ul 06am ope. $. 4S'.Y=. $. 573; $ 148„6'83 $ - $ .
TOTAL APPROVED AND PROPOSED EXCLUDED DEBT SERVICE 'dh338"186 15,167.W Y$,$8W6 1%99KM to
L. ofCap'WiRrtrgK19laNizai mFwmSbM66ppdrnCeWS.+ic.WI.M-RRxrttl7TanBft S',........., ...,5,,,0,19U,"),.;,,.,a50m,' ,.5,_,.,.,4'
NN DNtt Se... ,..w4336185 9,2CG%,B&.a,.... SS873$8 1331f2 1 U3k4 78 1724'wWd S
s I.c4n prgm't%d dMA—i--SAW end Nagim.dot swv eI.ihe.-quftfpr Pn 173 Redkd$we% W 20 Ph—R d4ed desen k.,6VI.Me H%%fiWEM—mary Sdd rn the m%eu0m#WinepgeMeQYee
e lwdd kpmMtw 6.mt%d'Pnop .,2 W m a Fe128R7 dekl—kmim,ml endm
1. 45 Bedford Street Fire Station Replacement— $18,800,000 (Candidate for
Debt Exclusion Vote): See detailed description under Table I — General Fund Debt.
2. Hastings School Renovation/ Replacement— $58,500,000 (Candidate for
Debt Exclusion Vote): See detailed description under Table I — General Fund Debt.
3. Fire Department Swing Space, 173 Bedford Street— $1,000,000 (Candidate
for Debt Exclusion Vote): See detailed description under Table I — General Fund
Debt.
4. Lexington Children's Place — $771,250 (Candidate for Debt Exclusion Vote):
See detailed description under Table I — General Fund Debt.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 18
FY2018 RECOMMENDED PROJECTS— Compost Revolving Fund (Table VI)
............................................
� 4 'FY 2 MS ft..ger's Remrenrerded�Rs.1got cAPM Projects
TABLE..VL FV2018 RECONIENDED PROJECTS-d rmpeet RwWvmq Furl
AMOUNT DEBT'SERY,. ES7WTED
PROJECT RNANCED YEARS INT.RATE FY2t117 FY201 9 FY2MS FY2020 IF`d2W IF'Y2R22
1 Equipwnt Wened $ 5W.0DO 5 40% ...$ 10.500 $ 126.000 $ 121.800 $ 117.6W $ 113.4DO...
5crearer
2. HNMd Aue M Car Carpod Site $ 2DO.ODO 10 4 0% $ �4.000 $ 28.E $ 27.200 $ 26,400 $ 25,6DD
ImprowrwaL^s .,,,.,m..,,.. .....e,,,,..r .e,,.,,,.�.. .,,...a",
TOTAL $ 725,000 $ 14,500 $ 154.000 $ 14Fb,000
At.JTHORZED WWEMIE.SWPPDRTED OMT SERV.. FY2017 FY201.8 FYMS FY220 F'Y2MI FYI
A. SubWW Appmed and Imied Wk wwue Supported DebtSerwtce -$ a725 $ 7%9 $ 72,1125 $ 64,525 $ 27,125
B Su tot Appoumd and Lkttssued t emme Suppiort'ed Deli[.Serme $ 1 333 $ 145.000 $ 140f 000 $ 1 L6 000 '$ 130 000
C 'SamonarV Approved Rewanuo Supported Deal Service $ 96,058 $ 27A.925.. $ 212,M $ 199,E $ 157.M
D Sub PrqocWd Debt Sermceae Proposed Cap(W Projects $ 14.500 $ 154.000 $ M.000 $ 140D0, $ 139.000
E.. 00w DeWrdated cost5 $ - $ $ '$ -
F TOTAL PROJECTED DEBT SER'W10E - 11 56B 1 378 925 3611 125 1 343 .....2t18 125�
1. Equipment Replacement— Material Screener ($525,000 Compost Revolving
Fund Debt): This a component of the $1,083,000 DPW Equipment Replacement
Request described in under Table I — General Fund Debt. The current composting
operation at the landfill site on Hartwell operation involves the hiring of a contractor on
an annual basis to screen compost and loam at cost of approximately $30,000 per year.
Scheduling of this work is subject to the availability of the contractor which is often not
at a time that is most efficient and effective for the operation of the compost site. In
addition, in recent years, DPW has rented a screener for a month annually at a cost of
$20,000 per month in order to insure that material on site is managed efficiently and
effectively; but this has negative impacts on other DPW operations due to the need to
re-allocate staff to move material to the rented screener and to run it. The purchase of
a screener will allow DPW to screen compost, loam and other materials at optimal times
resulting in efficiencies, and the shedding of annual operating costs (contract screening
and screener rental). The screener requested will also do a better job of removing
plastics, wood and other undesirable materials increasing the product
quality. Timeliness of screening various materials will be critical as we move forward
with a reduced site for storage.
2. Hartwell Ave Compost Site Improvements — $200,000 (Compost Revolving
Fund): This request would fund the installation of a new prefab trailer with utilities to
serve as administrative office space at the Hartwell Ave Compost Site. The trailer would
provide adequate space for computers, meetings, filing and educational opportunities
while ensuring a safer and more efficient administrative office.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 19
FY2018 RECOMMENDED PROJECTS- CASH CAPITAL (Table VII)
I invii i'JI,I exingh off-Fy 2018 Vmrqf
FY 2018M,anager's Recommended Budget: Capital Projects
TABLE VII:FY2018 RECOMMENDED FUNDING FROM REVENUES(Cash by Source)
Water Wastewater Recreation
Retained Retained Retained Other TOTAL
PROJECT Free Cash Tax Levy Earnings Earnings Earnings CPA' Funding COST
SCHOOL PROJECTS
ce lFq��!'merit $.......... S................
21 F=niiure, auins-pmapram ............. $ 1210001
SUBTOTAL 123,000 75,000 $ 194,000
FACILITIES
I Tp!n!ide Roofing Program($1,784,160) ";..........�PIA S............
2 Schad&illdmg Envelopes and Systems Program _$ 222 200 $ 222,200
3 ...................................................... .. ......................................................................................................................................... 1$............WM,
4 Buillding Flooring ProDrarn, $ 150,000 $ 150,000
5 Sct7od Favin Proq,!arj
.............................. .............................................. ............
6 PuNrc Facdbties 86d Dasunients 111 100,000 111 100,000
7 1�clod Tr ific Safety Imp!9ye en�ts........................................... 'j- 5
8 Publ�:,:acuq:lviechanica]IElecrncai Sys%em Replacemems S 489,000 S 480,000
Mun ,
9 St ,Wfldow Study $20,000
SUBTOTAL S 11,937�000 S 194j13 -S S S 620,00O S 5%459 S 2,811,172
MUNICIPAL PROJECTS
I Replaoe Tcrwnwlde Phone Systems Phase VI.................................. ..........120 IOp.................. . ..............................................................$ 120,60 Q-
2 §........... ...........�............Vii,99q,
3 Network Redundancy&improvement Plan 1$ 130,000 $ 130,000
4 Cd n Famn Consprvaiion Area dr�p�q� --,$............3 91�qq�
5 Willard's Woods and Wright Farm Meadow Preservation 40,480 $ 40 480
....................6 )"%Far pp!e"nta!,Fti!i#s.......................................................... .............................I
7 Stone ituildnig Analysis $ 25,000 $ 25,000
8 Beclfbird St at E fred,SI,Safetyjrnp"meq%s L$..........1T5,o .....................................................................................
9 TBO
10 Transpo aton Mltll ii. 100,0001 $ 100,000
11i Hilt Streel New Sidewalk PrqjecI-Qesign 150,0661 $ 150,000
12 CenterSireetscape iTgrovemenis I TBID TBD
Q Auton-Wm MeBer Readin2 System 1 $ 20,00 $ 20,000 $ 40,000
14 StreO Im rodements. $ 2542,927 $ 971,016 $ 3,513,943
V5 Storm OnaiflaRe traprovements and INPOES comphance $ 340,000 1 - $ 340,000
t6 Sani4ar 5ewea S stesrro laves%igaijon and Improvements I I 1 oti coo $ 1,00%0O0
.... �AK.....................................................S�..........7 ................................J11,11,11,17§,W7 ,� ...........................11§111111111111§90?w
IsPump SWioq .................................................................................. .................................................................................. 79A
19 Wa%er Disirilbown SyMens Improvements $ 1,000,00o
Townw4e Siqnal� iQqtrnp� erreqs�................................................. MA .............................. 411111111111114!toq�
20 Community Cemer SkdewaN $ 200,000 $ 200�000
............ ..................................................................
21 Vyestvie,w,qe��eker yJrn9atiq
22 Highway Sign Machine $ 40,000 $ 40,000
23 Park and Play�g!pyR#,Imprpyn,, , ......................... .............................................................. $ 0p,pap A.............a0 pp0
24 fb "Pool Renovatiorri $1,620,00�O $ 1,620,000
$ 55000 $ K000
2-5 Park I
26 Pine Meadows Equipmern
SUBTOTAL $ 11�355,000 S 2,542,977 S 1�095�000 S 1,290,00,0 S 55,000 S 2,4G9,680 S lto,06�016 $ 9J53,623
OTHER CPA FUNDED PROJECTS
I 4�e§ijnij -,e& � �$,�...............313,400
2 QJe 1 1 41,350 1,350
ct
3 QreeNq WilaRe Rear boor and Porch Supplemental��,Ueii $ 56,712 4 6,712
SUBTOTAL S S S - S S 136j462 S $ 136�462
TOTAL S 3,415,000 S 2t731,W $ 1�onooii S 1,290�000 S 56,000 $3166,142 S 1,140�475 $ 12,89%257
'CPA tolds do noI include proposed FY2018adnunistraiive bu(hgelofS150,00G,and S2,391,648mlinon for debt service. The$162 million recommended for Me Town Pod Renovation is a
candidate for debt financing
'Proposed funding for the annual street resurfacing program is camprised of$2,542,927 of tax levy dollars of which$655,654 derives frorn,a 2001 operaing budge overrile,and an armcipated
dr$tributiori of$971,016 of Chapter 9G funds, Over and above the$655,654 in tax levy ddilars fmmffie 2�D0 I override,addilional amounts are recommended and are based on the following:the
continued furidwq of S281,234 of Wx evy support ithat was in fated in FY 12 and maintained in FY 13;ihe coninnued fun,&ng of S164,850 oar tax levy support that was niianad in,FY 13,St 1 million
derived from healIh insurance 5avnings,which renecN an nicrease from ihe$850 000 aflocaded in`Y14 for street improvenwnts,and$34 1,G89 Irani FY 17 estimated tax levy revenue to provide a
leve➢of funding eM imaied to move the Town Ioward a targeted pavemem condition index(PCI)of 85.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 20
School Proiects
1. Food Service Equipment - $75,000 (Food Service Revolving Fund): This FY2018
request will fund the replacement or repair of existing kitchen equipment for the
Lexington Food Service Program. Some school kitchens currently function with
residential-grade equipment and commercial equipment operating at the end of its
useful life. The Food Service program is currently able to support approximately
$75,000 for such repairs and replacements. The program provides nutritionally
balanced, low-cost or free lunches to students and employees on a daily basis. This
funding request will ensure the successful operation of the school lunch program by
preventing equipment failures and the utilization of temporary and expensive satellite
operations.
2. School Furniture, Equipment & Systems Program - $123,000 (Free Cash): The
School Department submits annual requests for replacement of classroom and office
furniture that has reached the end of its useful life. Enrollment is also projected to
increase over the next five years, triggering the need for additional furniture for staff
and students.
The FY2018 Furniture, Equipment and Systems Program includes requests for:
Cafeteria Tables (18) — Clarke & Harrington
Student Desks (50) & Chairs (134) — Clarke, Diamond, Harrington, LHS
Standing Student Desks (60) — Clarke
Classroom Tables (11) — Diamond & Harrington
Teacher Desks (12) & Chairs (10) — Estabrook & LHS
Specialty Desks (5) —ADA Compliant and Therapeutic Learning Desks
Cabinets (4) — Estabrook & Diamond
Whiteboards/Bulletin Boards (35) — Clarke, Estabrook, Diamond
Teacher Refrigerator Replacement (1)
Classroom FM Soundfield Systems
Visual Art Lab Tables & Computer Tables
Furniture Moving & Disposal
Department of Public Facilities Proiects
1. Town Wide Roofing Program - $1,784,160 ($758,574 Free Cash, $59,459
unused bond proceeds of prior years'capital projects and $966,127 General
Fund Debt): See detailed description under Table I — General Fund Debt.
2. School Building Envelopes and Systems Program - $222,200 (Free Cash):
FY2018 funds will be used to perform annual prioritized extraordinary repairs and
modifications to school buildings and systems. Specifically, this request will be used to
repair water infiltration issues on the main facade of the main entrance columns at
Harrington Elementary School. This project seeks to prevent continued deterioration of
the building's exterior and discomfort to the building's occupants due to air and water
infiltration.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 21
3. Municipal Building Envelopes and Systems - $194,713 (Tax Levy): This ongoing
capital request, originally approved for funding in the 2006 Proposition 2 1/2 Override,
includes repair/replacement projects for the maintenance and upgrade of municipal
buildings and systems. The FY2018 request seeks $194,713 of funding to implement
extraordinary repairs to the foundation and original drainage system of the Town Office
Building. A portion of the FY2017 appropriation will be utilized to supplement the project
cost. The Town Office Building experiences ongoing water infiltration issues in the
basement level due to holes, voids and failed seals through the existing foundation
walls. Conditions are further exacerbated by oversaturated soil from storm water run-
off due to roof and site grading conditions. This project would secure the health of
occupants who utilize the basement area and repair ongoing foundation deterioration.
4. Building Flooring Program - $150,000 (Free Cash): Initiated in FY11, this is an
annual request for funds to be used for the replacement of flooring systems in municipal
and school buildings. The FY2018 request will be used for continuing replacements at
the Cary Memorial Library and Lexington High School, including the floor of the dance
classroom. The goal of this program is to ensure floor surfaces remain clean and safe
for all users.
5. School Paving Program - $172,226 (Free Cash): This capital request would
address pedestrian, bicycle and driver safety on school grounds by funding the
replacement of deteriorated paving at the Bridge Elementary School. Pot holes have
impacted driving and walking conditions, causing unsafe conditions for pedestrians,
drivers and plowing equipment. The project is planned for implementation during the
summer of 2018. Extraordinary repairs for school paving areas are necessary to
maintain parking and pedestrian surfaces in a condition suitable for public safety and
Safe Routes to School.
6. Public Facilities Bid Documents - $100,000 (Free Cash): This is an annual
request for funding of professional services to produce design development,
construction documents and/or bid administration services for smaller school projects in
anticipation of requests for construction funding at town meeting that have a high
probability of approval. This will ensure that the projects can be completed in the then-
current construction season, which is particularly important for the timely completion of
such projects given the short window between the end of school in June and the
beginning of school the following August.
7. School Traffic Safety Improvements - $183,000 (Free Cash): This request is
part of a multi-year program to improve traffic flows and traffic-related safety at
Lexington's schools. The School Committee commissioned a Traffic Safety and Mitigation
study of school sites on February 26, 2014 which identified site specific traffic
improvements. Prior years'funding has been directed to improvements at the Clarke
Middle School, the Bridge Elementary School and the Lexington High School. This
FY2018 request is seeking funding for design of improvements for traffic and pedestrian
flows at the Bowman Elementary and also for construction of site signage and lot
marking to help with traffic calming at LHS.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 22
S. Public Facilities Mechanical/ Electrical System Replacements - $489,000
(Free Cash): This FY2018 request is part of an annual replacement of HVAC and
electrical systems that have exceeded their useful life and require replacement before
excessive failures occur. The bulk of the FY2018 appropriation would be used to replace
the chiller at the Cary Memorial Library; funds would also be spent to develop a plan for
the replacement of geothermal well pumps at both Fiske and Harrington Elementary
Schools. The existing chiller at the Cary Memorial Library has a higher rate of
component and structural failures that have been linked to manufacturing and
installation issues. Replacement of the chiller will ensure uninterrupted library
operations and prevent temporary cooling measures which come at a considerable cost.
9. Munroe School Window Restoration - $620,000 (CPA): The 2016 Annual Town
Meeting appropriated funds to carry out a study for the purpose of producing
recommendations and cost estimates for the replacement or functional restoration of all
windows at the Munroe Center for the Arts (formerly the Munroe School). The FY2018
request will fund the restoration of all 117 windows in the building. Restoring the
windows will improve the building's energy efficiency and the window's functionality.
Municipal Proiects
1. Replace Town-Wide Phone Systems- Phase VI - $120,000 (Free Cash): The
FY2018 request for this multi-phase project will fund Phase VI of the Town Wide
Telephone Replacement Project. At the 2008 Annual Town Meeting, $30,000 was
appropriated to fund a needs assessment for the replacement of phone systems in all
town and school buildings. The recommendation of the consultant was for the Town to
replace existing municipal and school phone systems with VoIP phone systems.
Subsequent Town Meetings have appropriated additional funds for the various phases of
the project. To-date, the new VoIP phone systems have been installed in the Town
Offices Building, Lexington High School, the School Administration Building, Clarke
School, Diamond School and the Cary Memorial Library. VoIP phones have also been
installed at the Community Center but only the Human Services Department installation
was funded by capital requests; installation in the rest of the Community Center was
funded by construction capital.
Phase VI requests $120,000 to supplement $373,000 of unspent funds from Phases I-V.
It is expected that the total amount ($493,000) will be sufficient to complete the project,
including phone installations at the public safety facilities, upgrades to the remaining
telecommunications core equipment and completion of the remaining upgrade
installations at both Harrington and Fiske Elementary Schools.
2. Municipal Technology Improvement Program - $100,000 (Free Cash): This
FY2018 capital request is part of a multi-phase program to enhance the Town's network
storage capabilities. Previous appropriations have funded the initial installation and
subsequent expansion of server area network (SAN) equipment in the server rooms at
both the Town Office Building and 201 Bedford Street. These appropriations also
funded the purchase of necessary software to assist with file storage, archiving and
discovery. The FY2018 request will fund additional storage space for the existing SANs
and expand server capacity. The need for the equipment is driven by rapidly growing
data sets and unstructured files due to email archiving. The project aims to reduce
financial burdens, staff time and power consumption while increasing management
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 23
efficiencies. An FY2019 request is expected to include funding for the installation of
servers and server infrastructure at the Community Center.
3. Network Redundancy &Improvement Plan - $130,000 (Free Cash): The
functionality of the Town's computer network is critical for the efficient and effective
delivery of all municipal services. In an effort to decrease network downtime (occurring
beyond the Town's control), the FY2018 request seeks to fund the pilot installation of a
single site wireless failover link as a redundant pathway for the fiber network, reducing
the risk for outages within the Town's network. The project includes funding for
equipment, cabling, installation and network programming which will set-up and test the
network for future installations of the wireless redundant network. Pending successful
implementation of the pilot program, it's anticipated that general Town-wide
implementation would begin in FY2019 with completion in FY2020.
4. Cotton Farm Conservation Area Improvements - $301,300 (CPA): The 2010
Annual Town Meeting authorized the use of CPA funds for the purchase of the four-acre
Cotton Farm Conservation area. A subsequent land management plan was also
completed which identified both short and long-term goals aimed at enhancing the
property's recreational, cultural and conservation values. A number of those goals have
since been completed and this FY2018 request seeks to fund several long-term goals,
including removal and naturalization of a major portion of the existing driveway and
parking area, relocation and construction of a new expanded parking area and
installation of an ADA accessible trail and pond viewing platform along the edge of the
pond and wetlands located on the property.
5. Willard's Wood and Wright Farm Meadow Preservation - $40,480 (CPA): Many
of Lexington's meadows have received minimal maintenance since their acquisition,
resulting in the advancement of invasive plants, the loss of historic stone walls and
vistas and the invasion of shrubs and trees within the meadow habitat. A multi-year
Conservation Meadow Preservation Program was implemented to protect and preserve
the nearly 65 acres of upland meadows owned and managed by the Conservation
Commission. This FY2018 request is the second phase of the program. $26,400 in CPA
funds was appropriated by 2015 Annual Town Meeting for restoration and preservation
at Hennessey Field and Joyce Miller's Meadow. The FY2018 request consists of
restoration, preservation and protection of approximately 20 acres of conservation
meadow at Willard's Woods and Wright Farm. The project aims to provide scenic places
for passive recreation, enhanced wildlife and plant habitat and the recovery of stone
walls and scenic vistas.
6. Wright Farm Supplemental Funds - $37,900 (CPA): Article 9 of 2015 Annual Town
Meeting authorized the purchase of a second parcel of the Wright Farm property,
including the existing farmhouse and barn. Following the purchase, an environmental
site assessment revealed high concentrations of lead in the soil near the barn, likely
from agricultural pesticide preparation. This resulted in higher remediation costs than
originally anticipated. FY2018 funds will supplement the legal work, site assessment
work and land management originally associated with the 2015 purchase of the property
under Article 9. An appropriation of $35,000 authorized by 2016 Annual Town Meeting
for a needs assessment and feasibility study of the barn remains unspent, pending
completion of the site assessment and remediation.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 24
7. Stone Building Feasibility Study - $25,000 (CPA): FY2018 funds are requested in
order to ascertain market interest among local and regional groups for use of the first
floor space. $25,000 is requested to contract with an exhibit curator to research arts
and cultural groups and to gauge the feasibility of and interest in using the first floor as
a rotating exhibition space in a manner consistent with a prior historic structures report
and historic preservation recommendations. The report would also identify the arts and
cultural groups'general security requirements, climate control needs and other physical
conditions necessary to secure and protect the art and artifacts while on exhibition at
the Stone Building. Previous Town Meetings have appropriated funds for exterior
stabilization and preservation, including recommendations for reuse of the structure in
order to make the building functional for its intended use.
S. Bedford Street at Eldred Street Safety Improvements - $175,000 (Free Cash):
The intersection of Eldred Street at Bedford Street (also the location of two MBTA bus
stops) has been identified as a dangerous crossing for pedestrians trying to walk across
four lanes of traffic. This FY2018 request would fund the creation of a safe and
accessible pedestrian crossing and related infrastructure. More specifically, it would
finalize design and build the proposed crossing and related improvements. This
appropriation would ensure that the Town continues to advance and implement one of
several transportation system improvements that were identified as part of the Town's
2010 Traffic Mitigation Plan for the Hartwell Avenue Transportation Management
Overlay District.
9. Affordable Units Preservation - TBD (CPA): The Town is currently exploring its
rights in an older affordable housing development that may soon be released from the
terms of its affordability. To upgrade these units and keep them on the Subsidized
Housing Inventory (SHI) the Town has requested a potential CPA appropriation in order
to financially assist the development and, more importantly, to obtain a permanent,
affordable deed restriction on the units.
10.Transportation Mitigation - $100,000 (Free Cash): This capital request is to
support the ongoing work of the Transportation Safety Group (TSG). The TSG is staffed
by the Planning, Engineering, School and Police Departments. These FY2018 funds are
proposed for evaluation and development of construction cost estimates for future
capital requests and to fund the design and construction of smaller scale safety-related
projects. Between FY08 and FY11, Town Meeting appropriated funds to collect data,
perform analyses, review citizen requests and recommendations for various town wide
transportation improvements in support of the Traffic Mitigation Group (dissolved in
2012 and later reconstituted as the TSG). Due to an increase in the number of citizen
requests received over the past few years, the TSG seeks to renew this funding for
FY2018 and anticipates the need to be ongoing in order to ensure that transportation
safety remains a critical part of Lexington's quality of life.
11.1-lill Street New Sidewalk Project - $150,000 (Free Cash): This request is for
design funds for the installation of a new sidewalk along the .7 mile stretch of road from
Bedford Street to Cedar Street which has poor sightlines due to the winding character of
the road, and abuts approximately 45 residences as well as the Lexington Golf Club and
Poor Farm Conservation Area. A survey of the roadway has been conducted which
included a preliminary evaluation of sidewalk locations along both sides of the street.
Funds will be used to finalize the design work (i.e., refine the placement of sidewalks as
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 25
well as retaining walls, drainage and other design elements)in order to provide a more
detailed cost estimate for the project.
12.Center Streetscape Improvements - $2,870,000 ($TBD General Fund Debt
and $TBD CPA): See detailed description under Table I — General Fund Debt
13.Automatic Meter Reading System - $40,000 ($20,000 Wastewater Retained
Earnings and $20,000 Water Retained Earnings): This FY2018 request will provide
funding to contract with a firm to evaluate the existing meter equipment for
compatibility with an Automatic Meter Reading (AMR) technology. The goal is to
research and install a town-wide radio read system that will provide the ability to read
meters from a remote location and provide the Town with more frequent meter readings
to improve the billing process. It is expected that the implementation of the automatic
meter reading system will be accomplished in three phases over a three-year time
period. The Water Division is currently working on prepping meters for acceptance of
the AMR equipment which requires the replacement of the water meter and installation
of a third radio read wire on existing meters.
14.Street Improvements - $3,513,843 ($2,542,827 Tax Levy, $971,016 Chapter
90 funding): This is an annual request for the street resurfacing and maintenance
program. In addition to the $2,542,827 appropriated from the tax levy, $971,016 of
Chapter 90 funds will be utilized. (Chapter 90 funding is based on Lexington's most
recent allocation and on the current state allocation of $200 million statewide). Funds
will be used for design, inspections, planning, repair, patching, crack sealing and
construction of roadways and roadway related infrastructure including repair and
installation of sidewalks. A preliminary list of the streets to be repaired under this article
is currently being developed. A pavement management system is utilized to assist in
analyzing the road network and selecting roadways for repairs. This funding will allow
for the proper improvements and repair of Lexington's streets and sidewalks, increasing
their quality and safety.
Street Improvements - Financing Components
FY18 Street
Improvements
2001 Override Increased by 2.5% per year $ 655,654
Maintenance of unallocated revenue from FY12 Revenue Allocation Model $ 281,234
Maintenance of unallocated revenue from FY13 Revenue Allocation Model $ 164,850
FY14 Health Insurance Savings $ 1,100,000
Additional Tax Levy Funding- Shade Street Traffic Calming $ 50,000
Portion of the municipal share of incremental FY17 revenue from the FY17 $ 291,089
Revenue Allocation Model
Estimated Chapter 90 Aid $ 971,016
Tota 1 $ 3,513,843
Without Chapter 90 $ 2,542,827
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 26
15.Storm Drainage Improvements and NPDES Compliance - $340,000 (Free
Cash): This is an annual request to replace and supplement existing drainage
structures, issues typically uncovered during roadway related construction activity.
Funds will also be used for continued compliance with the Environmental Protection
Agency (EPA) Phase II regulations which help improve the water quality of Lexington's
streams and ponds. $70,000 is estimated for compliance with the construction related
portions of the National Pollutant Discharge and Elimination System (NPDES) minimum
control measures as mandated by the EPA in the storm water general permit. An
estimated $270,000 will be used to repair/ replace drainage structures encountered
during road construction, repair other drainage areas of concern in the town and
improve storm water issues discovered during NPDES investigation work. Engineering
evaluations are underway in the Wheeler Road neighborhood and upcoming drainage
installations may include Allen Street and other areas identified needing improvement.
Illicit discharge detection has been ongoing in the Vine Brook and Mill Brook areas
where contamination has been identified. The pre-emptive repair of existing drainage
structures will reduce damage to structures themselves, existing pavement and private
and public property.
16.Sanitary Sewer System Investigation and Improvements - $1,000,000 (Sewer
Retained Earnings): This is an annual program that provides for rehabilitation of
sanitary sewer infrastructure. Work will include replacement or repair of deteriorated
sewers, force mains and manholes in order to improve flow and reduce inflow and
infiltration into the system. Work was recently completed in sewer basin areas
encompassing the northeasterly area of Lexington. Possible future areas of removal
include the North Hancock Street area, Locust Street and Follen Road area, and the
Peacock Farm, Pleasant Street and Worthen Road east area. It is also anticipated that
the lining of the 24"sewer main leading from the Clarke Middle School area to the
Bowman School area will be re-lined due to a collapse in the line earlier this year that
resulted in an emergency repair. These capital investments improve the operation of
the sewer system, reduce backups and potential overflows, prevent system malfunctions
and reduce the measured flows through the MWRA meter.
17. Hydrant Replacement Program - $150,000 ($75,000 Free Cash &$75,000
Water Retained Earnings): This is an ongoing replacement program designed to
maintain the integrity of the fire protection system throughout town. Faulty hydrants
need to be replaced to meet safety requirements. A list of hydrants needing
replacement is generated each year during the annual inspection and flushing of
hydrants by the Water and Fire Departments. Based on discussions between the two
departments, the target goal is to replace approximately 60 hydrants per year at a cost
of $2,500 per hydrant. The Town of Lexington has 1,200 fire hydrants in its fire
protection system; a total of 380 hydrants have been replaced.
18.Pump Station Upgrades - $800,000 ($530,000 Wastewater Debt and
$270,000 Wastewater Retained Earnings): See detailed description under Table III
— Wastewater Fund Debt
19.Water Distribution System Improvements - $1,000,000 (Water Retained
Earnings): This is an annual program that replaces unlined, inadequate, aged and
vulnerable water mains, deteriorated service connections and eliminates dead ends in
the water mains. Currently, a model is being developed which will identify areas of
vulnerability and those areas with low volumes and pressures. Upon completion this
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 27
winter, the plan is expected to guide in future water system capital improvement
planning and may result in an adjustment of the annual requests. Water main
replacement has been completed on Mass Ave (from Pleasant Street to Marrett Road)
and in the Prospect Hill area. Work is nearing completion at the Woburn Street
intersection. The model will also help evaluate the town's water break history and its
relation to pipe type and age. Combined with the replacement of the remaining unlined
water mains, the model will help create a long-term capital plan and ensure a proactive
approach for keeping Lexington's water both safe and reliable.
20.Community Center Sidewalk— $200,000 (CPA): The 2014 March Special Town
Meeting appropriated funds for renovations to the Community Center. At the time of
the funding request, the design of the sidewalk from Marrett Road to the Community
Center was not yet complete. $50,000 was appropriated by the 2015 Annual Town
Meeting for additional design funds and this FY2018 request represents an estimate for
construction costs since design has not been selected. The Town continues to work
with the proprietors of the adjacent Scottish Rite property and a tentative agreement on
the location of the sidewalk has been reached. Once the location and design are
finalized, the estimate and scope of the project will be further developed.
21.Westview Cemetery Irrigation - $35,000 (Cemetery Special Revenue
Account): There remains one section of Westview Cemetery that needs in-ground
irrigation to help improve and maintain turf appearance, vigor and recovery. FY2018
funds will be used to complete the irrigation system. Water is essential for turf to grow,
recover and thrive and is especially important for seed establishment and aesthetics.
Westview Cemetery is frequently visited by family and friends who expect to see well-
maintained turf. The completion of the in-ground irrigation system will allow for those
expectations to be met.
22.Highway Sign Machine - $40,000 (Free Cash): This request would fund the
upgrade of the Highway Division's Sign Shop digitizing machine. The current machine
limits which signs can be manufactured by in-house personnel. The new digital printer
would allow for the DPW to manufacture 95% of all signs with current DPW personnel.
Currently, the department manufactures about 95% of street signs and about 70% of
regulatory and custom signage. The remaining signs are fabricated through a vendor.
Every year, custom sign requests have increased and the requested technology will
provide the tools to make signs in the DPW sign shop with department personnel,
helping to reduce costs and improve efficiency.
23.Park and Playground Improvements - $60,000 (CPA): This FY2018 request will
fund the replacement of the swing sets and the installation of bike racks at Bow Street
Park, Franklin Park and Munroe Park. These are heavily used park and playground
areas and the equipment requires replacement. The existing swing structures are not in
compliance with current standards- the swings at Bow Street Park were last replaced in
1986 and swings at Franklin and Munroe Parks were last replaced in 1989. The
proposed playground improvements will renovate and rehabilitate existing safety
surfacing and equipment so that all sites will be in compliance with the Consumer
Product Safety Commission (CPSC), American Society for Testing and Materials (ASTM)
and the Americans with Disabilities Act (ADA). Future appropriations are expected to be
requested and used for updates to both Sutherland and Rindge Parks.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 28
24.Town Pool Renovation - $1,620,000 (CPA): FY2018 funds will be used for Phase
III of the multi-phased program for renovations to the Irving H. Mabee Pool Complex.
An FY2017 appropriation funded design and engineering costs, construction/ bid
documents and a mini-audit resulting in updated recommendations for necessary
improvements for the successful operation of the Town Pool Complex. In addition to
replacement of the filtration systems, the pool facility audit recommended the following:
• Reconfiguration of the wading pool and installation of new water spray features
• Replacement of the existing roof
• Re-plastering of the wading, main and dive pools
• Replacement of the three diving boards
• Reconfiguration of the three one-meter diving board rails
• Installation of new lifeguard chairs
• Replacement of the fencing with new black vinyl-coated chain link fencing and gates
• Resetting of the copings for the wading pool
• Installation of a new shade structure
Pending approval of funds at the 2017 Annual Town Meeting, the contract for the
project is expected to be awarded in May 2017 with construction beginning as soon as
the facility closes in early September 2017. The project would continue through the fall
and winter and is scheduled to be completed in May 2018, ensuring that summertime
pool operations are not interrupted.
25.Park Improvements- Athletic Fields - $125,000 (CPA): This FY2018 request seeks
to fund improvements to the Town's current irrigation systems. Proposed changes to
the current systems will allow for improved water usage, efficiency and repairs. The
updates will allow for the irrigation to be more targeted on the playing areas and will
result in less water usage. Town athletic fields see excessive use and timely renovations
and updates are critical for providing safe and playable fields for all user groups. This
request is part on an ongoing, multi-year capital program aimed at addressing safety
and playability concerns while providing adequate and safe field conditions for
neighborhood families, recreation and school programs.
26.Pine Meadows Equipment - $55,000 (Recreation Retained Earnings): This
request will fund the purchase of a new lawn mower intended to replace an existing
mower acquired in 2002. The new Toro Triplex mower has improved technology and
specifications that will improve the quality of cut compared to the existing mower which
has exceeded its useful life of ten years. Greens are mowed on a daily basis throughout
the golf season and sufficient equipment is needed to properly set up a golf course and
provide superior playing conditions on a consistent basis throughout the year. Past and
future success at Pine Meadows can be attributed to the ongoing investment in golf
course infrastructure and equipment to maintain the eighty eight acres of property. The
new mower will ensure proper maintenance of the turf, improved pace of play and
superior playing conditions.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 29
Other CPA-Funded Proiects
1. Interpretive Signage Project - $38,400 (CPA): In 1975 the Lexington Historical
Society, in cooperation with the Town's Bicentennial Committee, established three
historic walking trails in the areas comprising Lexington's historic districts. A total of 32
interpretive signs are placed along those trails. While the project has largely stood the
test of time, some markers are missing, some require replacement and all eventually
need to be remounted. The proposal also includes a modest expansion of signage,
particularly in Lexington Center. FY2018 funds would allow for the replacement of four
missing signs, the expansion of the trail with up to eight signs, the replacement of eight
existing signs that are damaged and the re-mount of three signs currently in storage.
Funds will also be used to update signage content where necessary and to replace
current wooden mounts with heavy metal mounts.
2. Parker's Revenge Interpretive and Public Education Signage and Displays -
$41,350 (CPA): $36,790 in CPA funds was appropriated by the 2015 Annual Town
Meeting for Phase I of the Parker's Revenge Site Restoration, a project to restore a
heroic battlefield on which the second battle of Lexington was fought on April 19, 1775.
The FY2016 funding supported field studies and three metallic surveys that successfully
uncovered 29 fired and unfired musket balls from the Parker's Revenge Battle.
The Friends of Minuteman National Park submitted this FY2018 request for funding to
support Phase II of the project. CPA funds will support the design, fabrication and
installation of a wall-mounted, museum quality exhibit case constructed to house the
archaeological artifacts discovered during Phase I. It will also fund the design and
installation of graphic wayside exhibit panels and the development of a solar powered
audio component for external exhibit panels. This project aims to preserve, restore and
maintain the historic Parker's Revenge battle site and to educate the public of the
battle's significance as it relates to the Revolutionary War.
3. Greeley Village Rear Door and Porch Supplemental Request - $56,712 (CPA):
FY2017 funds were approved to help finance a portion of the preservation of all rear
doors and porches at Greeley Village. The failing doors and porches were identified by
the Lexington Housing Authority (LHA) as priority needs due to their continued
deterioration. $56,712 is requested in FY2018 to supplement the initial FY2017 request.
A more in-depth analysis of the conditions was conducted and the porch decking was
also determined to be in disrepair. The porch decking was not included in the original
scope of work. LHA submitted this supplemental request for FY2018 in order to
complete the project in its entirety.
FY2018 Town Manager's Preliminary Budget& Financing Plan January 9, 2017
XI - 30
TABLE VIII:DEFERRED FY2018 AND PROPOSED FY2019 TO FY2022 CAPITAL REQUESTS
Hartwell Area TMOD Plan Update
Transportation Mitigation(TSG)
$ $ 255,000 $ 1,600,000 $ 100,000 $ 100,000 $ 2,055,000
67,500 $ 280,000 $ - $ 347,50Head End Equipment Replacement
Network Redundancy&Improvement Plan
$ - $ 580,000 $ 470,000 $ 100,000 $ 180,000 $ 1,330,000
$ 370,000 $ - $ - $ 370,000
Municipal Envelopes Systems
BuildingFlooring Program
�®•'
— • ..
SchoolPublic Facilities Mechanical/Electrical System Replacements
Lexington High School Upgrade
$ 118,500 $ 6,603,692 $ 23,187,933 $ 3,492,948 $ 3,927,583 $ 37,330,656
EquipmentReplacement
Stree - -
nts
Storm Drainage Improvements and NPOES compliance
Sanitary Sewer -m Investigation and Improveme
Hydrant Replacement Program
Comprehen ve Watershed Sto-water Management Study and
Implementation
Water Distribution System ..- -
Sidewalk Improvement
ParkingBattle Green Master Plan-Phase 3
Municipal lot improvements
Public Parking lot Improvement•...
$ 60,000 $ 18,42006 $ 12,086,019 $ 10,000,240 $ 9,083,892 $ 49,655,057
Park Improvements-Hard Court Resurfacing
Center Track and Field Reconstruction
Recreation Site Assessment of Potential Land Acquisition
—Outdoor Pickleball Court Construction
$ - $ 3,910,000 $ 568,000 $ 398,000 $ 610,000 $ 5,486,000
...SeNce Equipment
School Furniture Equipment&Systems Program
LP S Technology Capital Request
$ $ 1,825,000 $ 1,825,000 $ 1,825,000 $ 1,825,000 $ 7,300,000
$ - $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000
GRAND TOTAL $ $ 31,618,598 $40,194,452 $16,216,188 $15,746,475 $103,954,213
Section X11 : Appendices
A: Program Improvement Requests
5 rAOR B: Glossary
o�`pv N�tiG A C: CPA Use Summary
in
Qd C1
APRIL IgtN
LExrxcrfO�
Appendix A: Program Improvement
Request Summary
v5 M�RN�ti
O ,Q
Q N � � , i
Qd C1 w .'0
APRIL IgtN
LExrxcOlt 0�
10
Appendix A: Program Improvement Requests
-. � Shared & Municipal Programs 2000-8000
FY2018 Preliminary Budget&Financing Plan
APIU 9",
Departmental Request Recommendation
GENERAL FUND
Program Description
Public Facilities Compensation Expenses Benefits Total Recommended Not Recommended
2420-Municipal Facilities In-House Cleaning of Library,PSB and TOB 1 $ 103,033 1 $ (91,335) $ 33,513 1 $ 45,211 1 $ I $ 45,211
Total Public Facilities $ 103,033 $ (91,335) $ 33,513 $ 45,211 $ $ 45,211
Public Works Compensation Expenses Benefits Total Recommended Not Recommended
3100-DPW Admin/Engineering Senior Civil Engineer $ 79,134 $ (60,000) $ 17,258 $ 36,392 $ 1,619 $ 34,773
3200-Highway Pavement Markings $ $ 120,000 $ $ 120,000 $ 75,000 $ 45,000
3300-Public Grounds Street Tree Health Assessments $ 50,000 $ 50,000 $ 50,000 $ -
Total Public Works $ 79,134 $ 110,000 $ 17,258 $ 206,392 $ 126,619 $ 79,773
Fire Compensation Expenses Benefits Total Recommended Not Recommended
4230-Fire Suppression/EMS Ambulance Staffing,2 FTE's 1 $ 136,600 $ 4,000 $ 33,772 $ 174,372 $ $ 174,372
Total Fire $ 136,600 $ 4,000 $ 33,772 $ 174,372 $ $ 174,372
Library Compensation Expenses Benefits Total Recommended Not Recommended
5130-Children's Library I Sunday Staff Hours for Teen Space I $ 5,739 $ $ $ 5,739 $ 5,739 $
Total Library $ 5,739 $ $ $ 5,739 $ 5,739 $
Office of Land Use,Health and Development Compensation Expenses Benefits Total Recommended Not Recommended
7110-Building&Zoning Regular Part-Time Wages $ 9,882 $ 143 $ 10,025 $ 10,025 $
7140-Board of Health Public Health Contracted Services and Supplies $ 16,342 $ 16,342 $ 16,342 $ -
7200-Planning FY2018 Comprehensive Plan $ 6,000 $ 352,900 $ - $ 358,900 $ 302,000 $ 56,900
7300-Economic Development Marketing Budget Increase $ 5,500 $ - $ 5,500 $ - $ 5,500
7300-Economic Development Market Study $ 25,000 $ 25,000 $ $ 25,000
7300-Economic Development Revolutionary Revelry Event Manager $ 15,000 $ - $ 15,000 $ - $ 15,000
Total Office of Land Use,Health and Development $ 15,882 $ 414,742 $ 143 $ 430,767 $ 328,367 $ 102,400
Town Manager's Office Compensation Expenses Benefits Total Recommended Not Recommended
8220-Human Resources lAdministrative Assistant $ 52,616 $ 17,747 $ 70,363 $ $ 70,363
Total Town Manager's Office $ 52,616 $ - $ 17,747 $ 70,363 $ $ 70,363
Miscellaneous Boards and Committees
8230-Misc.Boards and Committ Council for the Arts Grant Program $ 10,000 $ 10,000 $ $ 10,000
8320-Misc.Boards and Committ Getting to Net Zero-Phase 2 of 3 1 $ - $ 40,000 $ 40,000 $ 40,000 1 $ -
Total Miscellaneous Boards and Committees $ - $ 50,000 $ $ 50,000 $ 40,000 $ 10,000
Town Clerk Compensation Expenses Benefits Total Recommended Not Recommended
8500-Town Clerk Municipal Assistant-Additional Hours I $ 9,871 $ 15,554 $ 25,425 $ 25,425 $
Total Town Clerk $ 9,871 $ $ 15,554 $ 25,425 $ 25,425 $
Information Services Compensation Expenses Benefits Total Recommended Not Recommended
8600-Information Services IT Services through MAGIC Regional Consortium 1 $ 15,000 $ 15,000 $ 15,000 $
Total Information Services $ - $ 15,000 $ - $ 15,000 $ 15,000 $ -
TOTAL-GENERAL FUND $ 402,876 $ 502,407 $ 117,987 $ 1,023,269 $ 541,150 $ 482,119
NON-GENERAL FUND
Public Works Compensation Expenses Benefits Total
3400-Environmental Services Compost Heavy Equip.Op.-PT to FT 1 $ 20,596 1 $ - $ 15,972 $ 36,568 $ - $ 36,568
3300-Public Grounds Landscape Maintenance at Munroe Cemetery 1 $ $ 5,000 $ - $ 5,000 $ 5,000 $ -
Total Public Works $ 20,596 $ 5,000 $ 15,972 $ 41,568 $ 5,000 $ 36,568
Office of Land Use,Health and Development Compensation Expenses Benefits Total Recommended Not Recommended
7300-Economic Development jBike Share Program $ 27,000 $ 27,000 $ 27,000 $
FY2018 Town Manager's Preliminary Budget Financing Plan January 9,2017
Appendix B : Glossary
v5 M�RN�ti
O ,Q
Q d 0
APRIL IgtN
LExrxcto�
Glossary
ABATEMENT— an Abatement is a reduction of a tax liability. The Board of Assessors
grants abatements for real estate and personal property taxes in cases where an
individual's assessed valuation is determined to be in excess of fair market value.
ACCRUAL BASIS FOR ACCOUNTING —A method of accounting that recognizes revenue
when earned, rather than when collected, and recognizes expenses when incurred, rather
than when paid. In Massachusetts, cities and towns must use this basis of accounting for
the audited financial statements of Enterprise funds. (Also see Modified Accrual Basis of
Accounting).
APPROPRIATION — An authorization granted by the Town Meeting to make expenditures
and to incur obligations for specific purposes. Appropriations for any expenditure specify
dollar amounts, funding sources, and a period of time within which the funds must be
spent. Any funds not expended within the specified time (usually one fiscal year) revert to
the Unreserved Fund Balance.
APPROPRIATED BUDGET—As used in fund summaries and department summaries
within the budget document, represents the current year budget as originally adopted by
Town Meeting. It does not include prior year encumbrances.
ARTICLE — An article or item on the Town Warrant. There are four standard financial
articles that appear in the Warrant every year: the Operating Budget Article; an Article for
"Supplementary Appropriations for the Current Fiscal Year" (the current fiscal year is the
one that was appropriated at the previous year's Town Meeting); an Article for Prior Years'
Unpaid Bills; and an Article for supplementary appropriations for previously authorized
capital improvement projects. "New" capital project requests and other special items
generally appear as individual articles without a predetermined order.
ARTICLE TRANSFERS — Projects from previous year Town Meeting article appropriations
occasionally have unexpended balances not required once the project is complete. The
unexpended balance becomes available for future Town Meeting appropriation.
ASSESSED VALUATION —The valuation of real estate or other property determined by
the Town Assessor for tax levying purposes. The Commonwealth certifies the values and
methodology in determining values every three years.
ASSETS — Property, plant and equipment owned by the Town.
AUDIT— An examination of the town's financial systems, procedures, and data by a
certified public accountant (independent auditor), and a report on the fairness of financial
statements and on local compliance with statues and regulations. The audit serves as a
valuable management tool for evaluation of the fiscal performance of a community.
BUDGETARY FUND BALANCE (ALSO FREE CASH) — Remaining, unrestricted funds
from operations of the previous fiscal year including unexpended free cash from the
previous year, actual receipts in excess of revenue estimates shown on the tax
recapitulation sheet, and unspent amounts in budget line-items. Unpaid property taxes and
certain deficits reduce the amount that can be certified as free cash. The calculation of free
cash is based on the balance sheet as of June 30, which is submitted by the Comptroller.
Free cash is not available for appropriation until certified by the Director of Accounts.
FY2018 Town Manager's Preliminary Budget& Financing Plan Appendix B: Glossary
B - 1
BOND — A written promise to pay a specified sum of money — called the face value or
principal amount — at a specified date in the future, called the maturity date(s), together
with periodic interest at a specified rate. The difference between notes, usually one year or
two years in length, and a bond is that the latter runs for a longer period of time. State
statute and the Board of Selectmen establish the length of a bond repayment.
BOND ANTICIPATION NOTE (BAN) —A temporary note issued for no more than one or
two years. This is commonly used to defer the initial pay down of debt or to accommodate
reimbursement for borrowed notes from a private source or other governmental entity.
BUDGET—A plan of financial operation embodying an estimate of proposed expenditures
for a given period with proposed means of financing. Lexington's budget is a financial plan
that is established for a single fiscal year that begins on July 1 and ends on June 30.
BUDGET MESSAGE (Town Manager's Transmittal Letter) —The opening section of
the budget that provides the Board of Selectmen, Town Meeting Members, and the general
public with a general summary of the most important aspects of the budget, changes from
the current and previous fiscal years, and the recommendations of the Town Manager.
CAPITAL EXPENDITURE — A major, non-recurring expenditure involving land acquisition,
construction or major rehabilitation of a facility, or purchase of equipment costing $25,000
or more with a useful life of five years or more.
CAPITAL IMPROVEMENT PROGRAM (CIP) —A financial planning and management
tool that identifies public facility and equipment requirements, presents these requirements
in order of priority, and schedules them for funding and implementation.
CEMETERY FUND — See Special Revenue Fund.
CHAPTER 90 — Massachusetts General Laws Chapter 90, Section 34 authorizes the
Commonwealth to allocate funds to municipalities through the Transportation Bond Issue
for highway construction, preservation and improvement projects that create or extend the
life of capital facilities. Routine maintenance operations such as pothole filling and snow
and ice removal are not covered. The formula for determining the Chapter 90 level of
funding is based on a municipality's miles of public ways, population and level of
employment. Municipalities receive Chapter 90 funds on pre-approved projects on a
reimbursement basis.
CHERRY SHEET— The State allocates a portion of generated revenue to municipalities
each year for education and general governmental expenditures. The amount of state aid
each community will receive is itemized in a financial statement printed on cherry colored
paper (thus the name). The amount of reimbursement is a function of the State budget.
Towns usually receive notification in late summer, subsequent to the beginning of the fiscal
year.
COMMUNITY PRESERVATION ACT (CPA) — is a local acceptance statute approved by
Lexington voters in 2006. The purpose of the CPA is to fund open space, affordable
housing, historic preservation and recreation projects that meet the eligibility criteria of the
Act. Project funding comes from an annual property tax surcharge of up to three percent,
which is the percentage adopted in Lexington. The local surcharge is matched by State
funds from a portion of the deeds excise tax. The matching funds have ranged from 100%
in FY2008 to 21.3% in FY2017.
FY2018 Town Manager's Preliminary Budget& Financing Plan Appendix B: Glossary
B - 2
COMMUNITY PRESERVATION COMMITTEE (CPC) — this nine-member appointed
Committee reviews projects and determines their eligibility under the CPA. Projects that are
approved by the Committee are then recommended to Town Meeting, which has the final
vote on appropriating funds for each project. Members of the CPC are appointed by the
Board of Selectmen (3), Planning Board, Conservation Commission, Recreation Committee,
Housing Authority, Housing Partnership and Historical Commission.
COMPETITIVE BIDDING PROCESS — the process following State law requiring that for
purchases of $50,000 or more a Town must advertise, solicit and publicly open sealed bids
from prospective vendors. After a review period, the Town Manager then awards a
contract to the successful bidder.
CONTINUING BALANCE ACCOUNTS — At the end of a fiscal year, any unexpended
balance in a continuing balance account carries forward to the next year as a type of
reserve against future liabilities related to the account. Massachusetts General Laws
provides for a number of continuing balance accounts including those for: workers
compensation claims, property and liability uninsured losses, and unemployment
compensation claims. A continuing balance account is also typically used to fund
compensated absence liabilities, facility repair accounts and equipment replacement
accounts.
DEBT EXCLUSION — The amount of taxes assessed in excess of the Proposition 2 1/2 levy
limit for the payment of debt service costs, subject to a popular referendum. Two-thirds of
the Selectmen and a majority of citizens voting must approve the exclusion. These funds
are raised to retire the debt service for the project. They are not added to the tax levy limit
for the following fiscal year.
DEBT SERVICE — Payment of interest and principal on an obligation resulting from the
issuance of bonds.
DEPARTMENT— A division of the Town that has overall management responsibility for an
operation or group of related operations within a functional area.
DEPRECIATION — 1) Expiration in the service life of capital assets attributable to wear
and tear, deterioration, and inadequacy of obsolescence. 2) That portion of the cost of a
capital asset that is charged as an expense during a particular period. Depreciation is
based on historic costs not replacement value.
EFFICIENCY MEASURES — Indicate how well resources are being used. They include
cost-per-unit and productivity indicators.
ELEMENT— The smallest unit of budgetary accountability, which encompasses specific and
distinguishable lines of work performed for the purpose of accomplishing a function for
which the Town is responsible.
ENCUMBRANCE — To encumber funds means to set aside or commit funds for a future
expenditure. Encumbrances include obligations in the form of purchase orders, contracts or
salary commitments, which are chargeable to an appropriation and for which a part of the
appropriation is reserved.
ENTERPRISE FUND — An account supported by user fees for a specific service that the
Town operates as a separate "business" (e.g. Water, Sewer, Recreation). Enterprise funds
do not depend on taxes for operating revenue as user fee revenue and expenses are
FY2018 Town Manager's Preliminary Budget& Financing Plan Appendix B: Glossary
B - 3
balanced over the long run. Budgeting for all Enterprise Funds is done on a Generally
Accepted Accounting Practices (GAAP) basis.
EXPENDITURE — Decrease in net financial resources for the purpose of acquiring and
providing goods and services.
EXPENSES — Outflows or other using up of assets or incurring of liabilities during a period
from delivering or producing goods, rendering services or carrying out other activities that
constitute the entity's ongoing major or central operations. Expenses consist of the
following objects of expenditure: Utilities, Supplies and Materials, Contractual Services, and
Equipment.
FINES & FORFEITURES — Revenue collected from court fines, penalty charges for
overdue taxes along with non-criminal fines are included in this category.
FREE CASH — see Budgetary Fund Balance.
FUND BALANCE — The excess of assets over liabilities.
FUNDING SOURCE — The specifically identified funds allocated to meet budget
requirements/expenses.
GENERAL FUND — Revenues derived from the tax levy, state aid, local receipts and
available funds are considered General Fund revenues. The General Fund is distinguished
from Enterprise Funds and Special Revenue Funds.
GFOA— Government Finance Officers Association of the United States and Canada. The
G.F.O.A. is a professional organization of governmental finance officers.
GRANT — A contribution by one government unit or outside agency to another
governmental unit. The contribution is usually made for a specific purpose but is
sometimes for general purposes.
INVESTMENT INCOME — The Town earns interest on cash held in savings accounts and
invested in short term securities. The investment goal is to ensure that all funds are
invested in short-term, risk-averse investments. The Treasurer is very restricted as to the
instruments in which investments can be made. The amount of investment income is a
function of the amount of funds invested and the interest rate.
LIABILITY — Debt or other legal obligation which must be paid, renewed or refunded at
some future date, but does not include encumbrances.
LOCAL RECEIPTS — A category of revenue sources including school department charges
for services, investment income, fines and forfeitures, building permits and excise taxes.
These revenues are not considered part of the Proposition 2 1/2 Tax Levy.
MODIFIED ACCRUAL BASIS FOR ACCOUNTING — A method of accounting that
recognizes revenue when it is actually received and recognizes expenditures when a
commitment is made. In Massachusetts, cities and towns must use this basis for accounting
for the general government.
MOTOR VEHICLE EXCISE — All Massachusetts vehicle owners who have their vehicle(s)
registered in the State of Massachusetts pay an annual motor vehicle excise tax to the city
or town in which they reside. The Registry of Motor Vehicles creates a listing of all vehicles
registered in Lexington and the book value assigned to each vehicle. The Town uses this
FY2018 Town Manager's Preliminary Budget& Financing Plan Appendix B: Glossary
B - 4
information to bill all owners an annual tax equal to 2 1/2 percent or $25 for each $1,000 of
the vehicle's value.
MWRA— Massachusetts Water Resources Authority, from which the Town purchases water
at a wholesale rate in the form of annual assessments to the Water and Wastewater
(Sewer) departments.
OPERATING BUDGET — The portion of the budget that pertains to daily operations, which
provide basic services for the fiscal year. The operating budget contains appropriations for
such expenditures as personnel, supplies, utilities, materials, travel, and fuel and the
proposed means of financing them.
OPERATING EXPENDITURE — An ongoing or recurring cost of performing a function or
providing a service. Operating expenditures include personal services, supplies and
materials, utilities, contractual services, minor equipment, and debt service.
OTHER EXCISE (Hotel/Motel and Jet Fuel) — Lexington hotels and motels charge an
11.7% room tax to guests in accordance with local option legislation. The Town of
Lexington receives 6% of this tax in semi-annual installments (See page 12 of the Revenue
Section).
OTHER FEES AND CHARGES — Revenue is received from fees or charges by the
Inspectional Services, Engineering and Planning Departments, and the Department of Public
Works. Also included in this category are collections from ambulance fees, municipal liens,
and building rentals.
OVERLAY— The amount reserved for funding property tax abatements and exemptions
granted by the Board of Assessors.
OVERRIDE — An action taken by the voters of the town to exceed the limit placed on tax
revenue growth by the State tax limitation law known as Proposition 2 1/2. The tax levy
limit can be exceeded only if a majority of residents voting approve an override. This sum
is then added to the base levy for the next fiscal year and becomes a permanent addition to
the tax levy limit.
PARKING METER FUNDS — Revenue from town parking meters and parking lot permits
are deposited into the Parking Fund. This fund helps offset the costs of Police Department
personal services, parking lot maintenance costs, and Department of Public Works expenses
directly related to parking lot maintenance.
PERFORMANCE MEASURES — Specific quantitative and qualitative measures of work
performed as an objective of the department. Performance Measurement Systems are
generally comprised of the following indicators: workload measures, efficiency measures
and outcome measures.
PERSONAL SERVICES — A line on the program, subprogram and element sheets which
refers to the total of the following objects of expenditure: Wages, Overtime, and Other
Compensation.
PROGRAM — A group of related activities performed by one or more organizational units
for the purpose of accomplishing a function for which the Town is responsible.
PROPOSITION 2 1/2 — A tax limitation measure passed by Massachusetts voters in 1980
which limits the growth of the total property tax levy to 2.5% per year. In other words, the
total revenue allowed to be raised through real estate and personal property taxes cannot
FY2018 Town Manager's Preliminary Budget& Financing Plan Appendix B: Glossary
B - 5
increase by more than 2.5% from one fiscal year to the next. New construction values are
in addition to this limit. Two provisions within Proposition 2 1/2 allow the citizens of a
community by popular vote to authorize the Town to raise taxes above the tax levy limit: an
operating override or a debt exclusion.
RECREATION FEES — Users of Town recreational facilities and teams participating in
Town sponsored sports pay fees for these services. Revenue collected from these fees
covers the costs of maintaining facilities, providing coaches and referees, and recreation
program management, as well as some Recreation related capital improvements. These
recreation programs are managed through a Recreation Enterprise Fund.
RESERVE FUND — An amount set aside annually within the budget of a city or town to
provide a funding source for "extraordinary and unforeseen" expenditures. In a town, the
Finance (or Appropriation) Committee can authorize transfers from this fund.
RETAINED EARNINGS — The equity account reflecting the accumulated earnings of the
enterprise funds.
REVENUE — Budgetary resources. The various revenues the Town receives are listed in
the Revenue Summary in the Budget Overview section.
MASSACHUSETTS SCHOOL BUILDING AUTHORITY (MSBA) — A program of the
Commonwealth of Massachusetts for the purpose of assisting municipalities in the
reconstruction and renewal of its public schools.
SCHOOL REVENUE — Revenue received by Lexington Public Schools from athletic fees, as
well as applicable bus transportation fees.
SENIOR MANAGEMENT TEAM — A group of top managers including department heads
from eleven departments and the Town Manager's Office.
SEWER&WATER CHARGES — The Town operates Water and Sewer Enterprise Funds to
manage these municipal operations. Users of sewer and water services provided by the
Town pay charges depending upon metered usage. Revenue received from charges for
sewer and water services is used to fully support the costs of utility operations, such as
Massachusetts Water Resources Authority (MWRA) assessments, debt service obligations,
personal service costs, and capital projects. Charges for services are based on a three-tier
block rate structure corresponding to usage. Charges rise as usage increases. The Town
pays the MWRA assessments to supply water and dispose of Town sewage.
SPECIAL REVENUE FUND — A group of accounts that are funded by revenues from other
sources such as the Parking and Cemetery Funds.
STABILIZATION FUND — Massachusetts General Law Ch.40, Sec. 5B, allows a
municipality to appropriate in any year an amount not exceeding ten percent of the amount
raised in the preceding fiscal year; the aggregate amount in the fund shall not exceed ten
percent of the equalized valuation of the municipality. The treasurer shall be custodian of
the fund and may invest the proceeds legally; any interest earned shall remain with the
fund. Money from the Stabilization Fund may be appropriated for any lawful purpose by
two-thirds vote of Town Meeting. In addition to the General Stabilization Fund, the town
has stabilization funds for specific purposes, including the Transportation Demand
Management Fund, Traffic Mitigation Fund, Special Education Fund, Other Post Employment
Benefits (OPEB) Fund, and the Capital Projects/Debt Service/Building Renewal Fund.
FY2018 Town Manager's Preliminary Budget& Financing Plan Appendix B: Glossary
B - 6
TAX LEVY— The total amount to be raised through real estate and personal property
taxes. Lexington property owners pay taxes to the Town based on the assessed value of
their real and/or personal property. Each year the Board of Selectmen conducts a tax
classification hearing to determine a tax rate. The Town Assessor makes adjustments to
real estate values in order to properly reflect fair market value. In addition to real estate,
businesses may also pay a personal property tax (set at the commercial rate) based on the
value of their professional equipment, furniture and fixtures. The amount of taxes a
property owner pays is determined by multiplying the applicable tax rate by the valuation.
For example, if the tax rate is $10 and a property's assessed value is $100,000, the
property owner will pay $10 times $100,000/1,000, or $1,000. Tax levy revenues are the
largest source of funding for the Town.
TAX LEVY LIMIT— The maximum amount that can be raised by a municipality within
Proposition 2 1/2.
TAX RATE — The amount of tax levied for each $1,000 of assessed valuation.
USER FEES — Fees paid for direct receipt of a public service by the user or beneficiary of
the service.
FY2018 Town Manager's Preliminary Budget& Financing Plan Appendix B: Glossary
B - 7
Appendix C : CPA Use Summary
v5 M�RN�ti
in
O ,Q
Qd C1
APRIL IgtN
LExrx 0�
CPA SUMMARY
TO BE PROVIDED UNDER
SEPARATE COVER
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Selectmen Committee Appointment - Human Rights Committee (5 min.)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
1.9
SUMMARY:
The Human Rights Committee requested that Mary Anton-Oldenburg be appointed.
SUGGESTED MOTION:
Motion to appoint Mary Anton-Oldenburg to the Human Rights Committee for a term to expire March 31,
2018.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017 9:25 p.m.
ATTACHMENTS:
Description Type
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Liquor License -Change of Corporate Name -Yangtze River Restaurant (5 min.)
PRESENTER: ITEM
NUMBER:
Suzanne Barry
1.10
SUMMARY:
The Yangtzee River Restaurant has submitted all the necessary paperwork needed to request a change of their
corporate name from Ong, Ong, Inc. to Yangtzee River Restaurant, Inc. on their All Alcohol Restaurant Liquor
License. The change was registered with the Secretary of State's office in 1989, however it was not registered
with the ABCC at that time.
SUGGESTED MOTION:
Motion to approve the application for a change of corporate name and issue an amended 2017 AllAlcohol
Restaurant Liquor License to Yangtzee River Restaurant, Inc. d/b/a Yangtze River Restaurant, 21-25 Depot
Square.
FOLLOW-UP:
Board of Selectmen
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017 9:30 p.m.
ATTACHMENTS:
Description Type
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Minutes & Executive Session Minutes -April 2016
PRESENTER: ITEM
NUMBER:
Suzie Barry, Chairman
C.1
SUMMARY:
Summary
The minutes of April 4, 2016,April 5, 2016,April 6, 2016,April 11, 2016,April 13, 2016,April 14, 2016,April
25, 2016 (2 sessions), and April 27, 2016 are ready for your review and approval.
The Executive Session minutes of April 4, 2016,April 5, 2016,April 11, 2016,April 13, 2016,April 25, 2016 (2
sessions) and April 27, 2016 are ready for your review and approval.
SUGGESTED MOTION:
Motion to approve the minutes of April 4, 2016,April 5, 2016,April 6, 2016,April 11, 2016,April 13, 2016,
April 14, 2016,April 25, 2016 (2 sessions), and April 27, 2016.
Motion to approve but not release the Executive Session minutes of April 4, 2016,April 5, 2016,April 11,
2016,April 13, 2016,April 25, 2016 (2 sessions) and April 27, 2016.
FOLLOW-UP:
Board of Selectmen
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017
ATTACHMENTS:
Description Type
D April Rog.ula Mhnites; Backup Matorrin.J
69-383
Selectmen's Meeting
April 4, 2016
A meeting of the Board of Selectmen was held on Monday, April 4, 2016, at 6:00 p.m., in the
Selectmen's Meeting Room, Town Office Building. Mr. Pato, Chairman, Mr. Kelley, Mr.
Cohen, Ms. Ciccolo and Ms. Barry; Mr. Valente, Town Manager; and Ms. Pease, Executive
Clerk were present.
Article Presentations/Discussion/Positions
Article 14— School Zone Traffic Calming
Mr. Craig Weeks, representing the Safe Routes to School(SR2S) Program, gave a presentation
on its purpose which is one of a continuing series of recommendations by SR2S to improve
pedestrian and bicycle safety for Lexington's students. This article focused on increasing driver
awareness around our neighborhood-based schools. Controlling vehicular speeds around
Lexington's schools, where the 7 out of 9 are located on/near arterial roads, is a critical safety
element. This article has been indefinitely postponed but has been referred to the Transportation
Safety Group (TSG) with the understanding that, if the FY2017 budget for TSG (Article 1 Oq
Transportation Mitigation) is approved, TSG will consider implementing a trial school zone
program at one elementary school to evaluate its effectiveness, with the intent of determining if
other school zones could benefit from these signage upgrades in the future.
Article 2—Tourism Report
Mr. Pato stated that the Tourism Committee Report has been rescheduled to the April 25 meeting.
Article Positions
The Board did not change any of their positions.
Review Draft of Brookhaven Memorandum of Agreement for Article 45
Mr. Cohen recused himself from this portion of the meeting since he is on the Board of Directors
at Brookhaven.
Mr. Valente has been working with a Task Force that includes Ms. Ciccolo and Ms. Barry and
they have come up with the following options for the Memorandum of Agreement related to the
proposed Brookhaven rezoning, including:
1. Tax status—to be determined by the Board of Assessors
2. Contribution for affordable housing. Options to be discussed include:
• Cash contribution equal to the development cost for 7 affordable units discounted
to present value over 20 years;
• Cash contribution, paid in equal installments over a 10 year period;
• Brookhaven to provide 7 of its new units on a straight rental basis, in a manner
acceptable to DHCD to be included in the Subsidized Housing Inventory;
• Combination of land and cash to allow Town to construct affordable units on
Brookhaven property; or
69-384
Selectmen's Meeting—April 4, 2016
• Contribution of land to allow Town to construct affordable units on Brookhaven
property.
Mr. Kelley stated that when the Town reached its 10% affordable housing units, a number was
calculated with the expectation that was the process going forward. Mr. Pato agrees; he would
build out the entire 79 units and request a cash contribution so town can construct the additional
units.
Mr. Valente stated it would be difficult to develop anything beyond the 79 units since the site has
wetlands.
Mr. Kanter urged the Board to ensure the full objective of 10 percent.
Mr. Valente stated the cost of construction for LexHAB units is $135-165/square foot;there is a
cost for construction and the cost of the land. LexHAB is paying anywhere from$400,000-
$500,000 for buildable lots.
Mr. Pato stated if the units have to be built somewhere else other than Brookhaven's property, a
cash contribution would be necessary.
Mr. Kelley is interested in perpetuity of the affordable units and wants to make sure they are
documented and tracked.
Selectmen Committee—Appointment—Board of Appeals
Upon motion duly made and seconded, it was voted 5-0 to appoint Ralph Clifford to the Board of
Appeals as a full member to fill the unexpired term of Leo McSweeney until September 30,
2016.
Approve and Sign Royal Ranger Congratulations Letter for Oneniotekowa Jude Maracle
Upon motion duly made and seconded, it was voted 5-0 to send a letter of commendation
congratulating Oneniotekowa Jude Maracle on attaining the Gold Medal of Achievement in the
Royal Rangers.
Approve and Sign Eagle Congratulations Letter for Michael Frank
Upon motion duly made and seconded, it was voted 5-0 to send a letter of commendation
congratulating Michael Frank for attaining the highest rank of Eagle in Boy Scouting.
Approve Requests for Water and Sewer Deferrals
Upon motion duly made and seconded it was voted 5-0 to approve Water and Sewer deferrals for
11 Garfield Street and 60 Wood Street.
69-385
Selectmen's Meeting—April 4, 2016
Executive Session
Ms. Ciccolo recused herself from the executive session since her parents abut the property at 20
Pelham Road.
Upon motion duly made and seconded, it was voted 4-0 to go into executive session to consider
the purchase, exchange, lease or value of real property, 20 Pelham Road, and to reconvene in
open session only to adjourn. Further, the Chairman declared that an open meeting may have a
detrimental effect on the negotiating position of the Town.
Upon motion duly made and seconded, it was voted to adjourn at approximately 7:15 p.m.
A true record; Attest:
Lynne A. Pease
Executive Clerk
69-386
Selectmen's Meeting
April 5, 2016
A meeting of the Board of Selectmen was held on Monday, April 5, 2016, at 4:00 p.m., in the
Selectme's Meeting Room, Town Office Building. Mr. Pato, Chairman, Mr. Kelley, Mr. Cohen,
Ms. Ciccolo and Ms. Barry; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk were
present.
Public Comment
Mr. Kanter, Precinct 7 Town Meeting Member, corrected a mistake he made about Brookhaven.
Belmont Country Club Recreation Land/Right of First Refusal-Discussion with Conservation
Commission Member
Mr. Hamilton, Chair of the Conservation Commission, explained the reasons why they were not
interested in purchasing the land, including limited access and it does not lend itself to public
enjoyment. The Conservation Commission supports the Greenways Corridor Committee efforts
but not as conservation land.
Mr. Ohmart, Chair of the Greenways Corridor Commission(GCC), stated that they were not
notified about the right of first refusal. The 19 acre parcel fulfills the following Land Evaluation
Criteria from the 1996 report of the Land Acquisition Planning Committee to the Conservation
Commission:
• Contribution to Town Character
• Biological Values
• Public Access Values
• Wetlands Protection Values
• Of the 23 parcels listed as Critical to protect, 6 exceed 20 acres in size while the
remaining 17 average just 7.7 acres in size. The Belmont Country Club parcels at 19
acres represents a rare and significant opportunity to protect existing open space.
There is ample public access/parking on Pleasant Street and there is the possibility of negotiating
weekend parking with Montessori School.
Passive recreational value limited to trail connection, which is true for nearly all of the existing
conservation properties.
The FEMA Flood Hazard map indicates that the proposed trail route is possible and it would
avoid the flood plain.
The Montessori School has created a soccer field on a portion of the 19 acres and wishes to
continue leasing the space should the Town acquire this property. There are other shared
Recreation/Conservation spaces. Structured recreational areas adjacent to undeveloped open
space provide a spectrum of outdoor activities for all age groups.
69-387
Selectmen Meeting—April 5, 2016
A meeting was held with MassDOT District 4 Engineering staff on March 30 to discuss trail
easement opportunities. The staff were very supportive but needed to refer the request to the
regional Right-of-Way Division for final consideration.
The GCC strongly urges the Conservation Commission to publicly support the Town's
acquisition of this parcel. If the Town fails to purchase this parcel, the GCC strongly urges the
Conservation Commission to publicly support the Town's acquisition of a Conservation
Restriction on the property, including the provision for a trail easement.
Ms. Gery, Head of the Montessori School, explained that the Montessori School has leased
approximately 3 acres of the 19-acre parcel from Belmont Country Club (BCC) for a modest
annual fee. Since December 2013 they have been working with the BCC to secure a fair price
for the 19 acres. They also hope to work with the Town to determine if there might be a
mutually positive outcome for the land and its uses.
Ms. Carpenter, 94 Pleasant Street, Conservation Steward, would not like to lose the current vista;
houses would impact that. She hopes something can be worked out between the Town and
Montessori School.
Ms. Ciccolo feels there is not a lot of time but suggested that a working group could work out the
details.
Review Draft of Brookhaven Memorandum of Agreement for Articles 45
Mr. Valente has no new issues to discuss with the Board.
Executive Session
Upon motion duly made and seconded, it was voted 5-0 to go into executive session to discuss
strategy with respect to litigation of 430 Concord Avenue (Exemption 3) and to consider the
purchase, exchange, lease or value of real property(Belmont Country Club) (Exemption 6) and
to reconvene in open session only to adjourn. Further the Chairman declared that an open
meeting may have a detrimental effect on the negotiating position of the Town.
Upon motion duly made and seconded, it was voted 5-0 to adjourn at 5:48 p.m.
A true record; Attest:
Lynne A. Pease
Executive Clerk
69-388
Selectmen's Meeting
April 6, 2016
A meeting of the Lexington Board of Selectmen was held on Monday, September 26, 2016, at
6:00 p.m. in the Selectmen's Meeting Room of the Town Office Building. Chairman Pato, Mr.
Cohen, Ms. Ciccolo, Mr. Kelley and Ms. Barry were present as well as Mr. Valente, Town
Manager and Ms. Chabot, Assistant to the Executive Clerk.
Selectmen Concerns and Liaison Reports
Chairman Pato noted that the Selectmen take "no positon" on Town Meeting Article 34 since the
Board's vote was 2-2-1. Mr. Cohen clarified that although it was recorded as an abstention, the
purpose of his vote was to withhold his opinion until hearing Town Meeting debate.
Procedurally, Mr. Pato said he would rise from his place at Town Meeting and stand in line at the
microphone to make a brief presentation on his position.
Town Manager's Report
Mr. Valente said that on March 21, he gave a presentation to Town Meeting on what the tax
impact would be of all known proposed debt exclusion projects to the "average" household over
the next 5 years. A subset of those total projects was also shown that included the Hastings
School. Since that presentation, Mr. Valente has been asked to recalculate the projections
without the Hastings project included. To report on those findings, Mr. Valente asked that Mr.
Addelson, Assistant Town Manager for Finance, be recognized.
Mr. Addelson showed three slides: Slide#1 was the same as presented at TM that demonstrated
the impact of all projects over the course of 5 years. The list of projects in this slide included the
Hastings School renovation; Police and Fire stations; Lexington High School(LHS) HVAC
renovation; accommodations for the Lexington Children's Place (LCP) at an as-yet-unknown
location; and acquisition of the Pelham Road property. With the base property tax bill, a 2Y2%
annual increase, and the CPA surcharge, the impact to a median value home would increase from
$11,790 in FY16 (with$603 attributed to excluded debt)to $15,148 in FY25 (with$1,166
attributed to excluded debt). A variable amount of tax mitigation from the Capital Stabilization
Fund is shown as well, ranging from$14 in FY16 to a high water mark of$328 in FY20,
thereafter, declining to zero in FY24 and FY25.
Just as Slide#2 on March 21 at Town Meeting showed the tax impact of a subset of projects, Mr.
Addelson's Slide#2 also showed a subset but with the Hastings School removed from,the
calculation. This subset list includes $4M authorized a year ago for master planning designs for
School facilities; $5.386M authorized in December to continue the design phase plus six modular
classrooms for 3 elementary school sites; and the recent authorizations for Clarke and Diamond
middle schools. The after-mitigation tax impact shows median home taxes of$11,776 in FY16
to $14,557 in FY25. Mr. Addelson said the assumed drawdown of approximately$12.7M from
Capital Stabilization would leave a fund balance of$5.7M to mitigate the impact of other
pending projects: the Hastings School, LHS HVAC; LCP; Police and Fire stations; and the
Pelham Road property.
69-389
Selectmen's Meeting-April 6, 2016
Slide#3 shows the tax forecast if the debt exclusion does not pass. In this scenario, tax bills in
some years would not increase by the full 21/z% allowed because the debt service would decline
over time for existing capital projects and no new debt would be added. Mr. Addelson said these
slides will be posted on the Town's website.
Article Presentations/Discussions/Positions
Article 43—Amend Zoning Bylaw—Banking and Real Estate Service Uses in CB
District
Mr. Pato welcomed the Planning Board as well as Mr. Jerry Michelson of the Lexington Center
Committee. Mr. Pato verified that the Selectmen had seen previous drafts of the proposed zoning
bylaw amendment and clarified that the Planning Board was in session as it made the evening's
presentation.
Mr. Richard Canale, Vice Chair of the Planning Board, said the Planning Board had met with the
Center Committee and a variety of stakeholders to develop the amendment, ultimately reaching a
consensus that provided not only a blueprint for banking and real estate businesses in the Center
but also a plan that presented a vision for the Center as an attractive, active and cultural
destination with an identifiable sense of place.
As a precondition for acquiring a special permit that would allow the establishment, relocation,
or expansion of a bank or real estate business in the Central Business District, an applicant would
have to satisfy a seven point list of criteria. Reasons for identifying this particular list of criteria
include assuring a diversity of businesses so that banks and real estate establishments do not
dominate the Center, visually or commercially.
Mr. Michelson said he anticipated the Center Committee would support Article 43 at Town
Meeting but it has not yet taken an official vote on the final draft. It was noted that the Planning
Board voted 5-0 to approve the article.
Mr. Kelley asked if Town Counsel had approved the amendment because it seemed to him as
though Item D of the criteria(re: hours of operation) had looser language than before. Planning
Director Aaron Henry said Town Counsel had been in close contact throughout the amendment's
development. Criterion D, specifically, is intended to ensure that banks seeking the special
permit keep hours similar to retail businesses so that storefronts are not dormant for significant
parts of the day. Parking was also a consideration—i.e. overlapping and complimentary
utilization of available spaces—as well as promotion of the concept that banks should consider
themselves partners in a vibrant business center rather than stand-alone enterprises.
Mr. Michelson commented that, in his committee's view, it would be acceptable for the Zoning
Board of Appeals to say"no"to a bank or realtor that failed to meet the criteria.
69-390
Selectmen's Meeting—April 6, 2016
Mr. David Kanter, Precinct 7 Town Meeting member, asked if the ZBA would be mandatorily
bound by the criteria to approve or deny applications. Mr. Canale replied that the ZBA would
indeed be bound and would need to apply them.
Ms. Ciccolo said she supported the amendment and called it reasonable and workable. She added
that the bylaw may require revision once the ease of applicability has been tested but this would
be understandable. Mr. Kelley agreed, saying the amendment achieves the intended goal. Mr.
Cohen said he would support the amendment but feared that Criterion D, as Mr. Kelley pointed
out, contains language too loose to pass legal muster. He asked that Town Counsel be asked once
again to review the amendment. Mr. Cohen also questioned whether the Attorney General would
deem the language of Criterion D to be adequate but he otherwise viewed the content of the
amendment positively. Ms. Barry and Mr. Pato supported the amendment. Mr. Pato added that
the Board had heard much from residents on the issue of business diversity in the Center. He
noted, further, that the Planning Board and Center Committee had worked against the clock to
produce the amended article for Town Meeting.
Center Streetscape Design Review Ad Hoc Committee Revised Charge
This item was postponed for discussion until a future meeting as certain edits were not reflected
in the material in hand. Board members were asked to forward any additional edits to Ms. Pease
who will revise the document and return it to the Board.
Mr. Michelson said the next Center Committee meeting is scheduled for April 14 and he asked if
the Committee could discuss the draft in its current form and submit comments. Mr. Pato said the
Selectmen might vote on the charge before then; if that is the case, he will send Mr. Michelson
the revised document and will also attend the Committee's meeting on April 14.
Munroe Center for the Arts—License Amendment
Town Meeting will consider Article 15k that would approve roof replacement at the former
Munroe School, now leased to the Munroe Center for the Arts. The MCA has said it would
support the cost of the roof replacement if it is within its capacity to do so;however, replacement
estimates received to date have given rise to concern that MCA's funding ability, without
assistance, may be inadequate. If that is the case, MCA has asked the Town to fund that part of
the cost the MCA cannot support.
Since so far there have been no concrete numbers to discuss, the Board of Selectmen has not
voted on whether to accept or decline this course of action. Tom Griffiths, Chairman of the
Board of Directors of MCA informed Mr. Valente that MCA voted to authorize the Town to bid
out the job. Once the actual cost of the project is known, the matter would come back before the
Board of Selectmen to determine if/how to proceed.
The letter in hand from the Town to MCA is intended to accomplish two goals: 1) to provide
documentation of the possible agreement described above and, 2)to extend MCAs license to
69-391
Selectmen's Meeting—April 6, 2016
occupy the Town's property(Munroe School) through June 30, 2018. Mr. Valente noted there
would be a new Chairman of the Board of Directors of MCA by that date; June 30 allows for the
new Chair to become acclimated to the role before a new lease contract must be negotiated.
Mr. Kanter, speaking as a member of the Capital Expenditures Committee, said he was
concerned with a change of approach that opens the door to a shared cost agreement since CEC's
model anticipated full funding for the roof from MCA. He further added concern with the final
sentence of the agreement letter that characterizes any reimbursement to the Town from MCA as
being tied to the term of the debt rather than to a specified dollar amount.
Mr. Pato agreed that this warranted clarification. Mr. Kelley agreed with Mr. Kanter, adding that
the term of the roof debt would be decided by the Town based on the amount and on other debt
exposure. Additionally, depending on how aggressively the Town pays down this debt, the bond
for the roof may be retired before MCA is able to fully reimburse its share of the cost. Mr.
Kelley said it does not seem reasonable that MCA would continue to reimburse the Town if it
were to move from the building at some later date; however, he would be comfortable with an
arrangement that created a structure for MCA to pay back the Town based on occupancy.
Ms. Dawn McKenna, Precinct 6 Town Meeting member, said she was surprised to see re-
licensing for MCA without resolution to the question of MCA's responsibility to take care of the
building as understood in the original agreement. Although she supports MCA remaining in the
building, Ms. McKenna, a former Selectman, said the maintenance agreement has never been
honored.
Mr. Cohen said it was his understanding that MCA had done a number of capital projects during
its tenancy.
MCA Chairman Tom Griffiths said there had never been a formal agreement between the Town
and MCA, merely an agreement to agree. It was, however, specified that MCA would engage in
fundraising for the building but this has never been done. Mr. Griffiths apologized for this but
added that he and Mr. Valente finally discussed clearer guidelines, now that MCA has a better
sense of its financial position. While Mr. Griffiths and Mr. Valente did not agree on every point,
the agreement to consider cost sharing for the roof is an example of the new relationship between
MCA and the Town.
Mr. Valente suggested eliminating the part of the sentence about the term of the debt with which
people disagree. If the Board approves the deletion, the letter can be edited and the matter can
move forward.
Ms. McKenna said she was uncomfortable with the language that leaves MCA's share of the
project open-ended, saying she is concerned for the Town's interests.
On motion duly made and seconded,the Board voted 5-0 to approve the license for the Munroe
Center for the Arts as amended and to authorize the Town Manager to enter into this agreement.
69-3 92
Selectmen's Meeting—April 6, 2016
Use of the Battle Green
Patriot Ordnance Factory Request to Film Commercial
Mr. Pato offered an update on POF's request to use the Battle Green to film a commercial for a
new rifle. Questions posed by the Board following the initial presentation on this matter have
been forwarded to Zev Nadler, agent for POR Several conditions were stipulated and the Board
also requested that POF consider postponing the filming until May. If May is not acceptable,
April 11 is the only day available to the group; April 11 has already been approved as long as
Patriot agrees to the conditions.
Confirmation has not yet been received from Patriot, so the Selectmen took no action.
Ryan Riney—Assembly to Protest Passage of Article 34
Mr. Pato said, due to a scheduling conflict on the original date, Mr. Riney has revised the date of
his request to Sunday, April 10. If the subject of the protest—Article 34—does not pass at
tonight's Town Meeting, Mr. Riney will not hold the event.
Ms. Barry questioned whether conditions on the Green were favorable for events since there was
still snow visible and rain is predicted for the next couple of days. Mr. Valente said the final
approval for both requests lies with the DPW, as stated in the stipulations sent to Patriot.
In response to Ms. Barry's point, Mr. Pato said the motion to grant Mr. Riney's request should
contain the proviso that use of the Green is subject to DPW authorization. Mr. Pato will ask Mr.
Riney to consider an alternate site for the event due to this uncertainty.
In motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the use of the
Battle Green for a protest to the passage of Town Meeting Article 34 on Sunday, April 10 after
1:00 p.m. subject to ground conditions and approval by the DPW.
Consent Agenda
Sign National Library Week Proclamation
On motion duly made and seconded, the Board of Selectmen voted 5-0 to sign a Proclamation
honoring National Library Week, the staff of the Cary Memorial Library, and the contributions
of the Cary Library to the quality of life in the community.
Sign Arbor Day Proclamation
On motion duly made and seconded, the Board of Selection voted 5-0 to sign a Proclamation
urging all citizens to celebrate Arbor Day on April 29, 2016, and to support efforts to protect
trees and woodlands, the Town's urban forestry program, and also to urge all citizens to plant
trees to promote the wellbeing of present and future generations.
69-393
Selectmen's Meeting—April 6, 2016
On motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at 6:53 p.m.
A true record; Attest:
Diana Chabot
Assistant to the Executive Clerk
Transcribed by Kim Siebert
69-394
Selectmen's Meeting
April 11, 2016
A meeting of the Board of Selectmen was held on Monday, April 11, 2016, at 6:00 p.m., in the
Selectmen's Meeting Room, Town Office Building. Mr. Pato, Chairman, Mr. Kelley, Mr.
Cohen, Ms. Ciccolo and Ms. Barry; Mr. Valente, Town Manager; and Ms. Pease, Executive
Clerk were present.
Selectmen Concerns and Liaison Reports
Ms. Ciccolo reported that she was asked to brief the Lt. Governor on Tuesday, April 12, at the
Massachusetts Municipal Association on the Lexington Community Compact. Mr. Pato also
mentioned that Lexington recently signed the Community Compact in Lowell.
Ms. Barry reported that the Old Guard was coming to Lexington for an indoor concert on Friday,
April 15, at 7:30 p.m., an outdoor concert on Saturday, April 16, at 12:00 noon and then they will
participate in the afternoon parade on Monday, April 18.
Mr. Pato reported that on behalf of the Town he attended the Boston Chinese Musicians
Association(Dream of the Red Chamber), which was sold out. It is an asset to see the venue
used for so many local cultural events.
Mr. Pato also reported that at the Town Meeting on April 6, a gun resolution was passed. He
asked the Selectmen to think about three possible phases: what to do as community, how to
deliver the message, and how to engage residents. He asked for another member of the Board to
work with him and bring it back for discussion.
Mr. Pato also reported that in the Lexington Minuteman there was a letter about the Center
Streetscape that was inaccurate. He would like to respond to the letter and requested that the
Board review the letter at the meeting on Wednesday.
Mr. Pato announced that he will not be continuing as Chairman at the conclusion of this year's
Town Meeting.
Town Manager Report
Mr. Valente recognized Police Chief Corr who provided an update on the Lexington High
School bomb threat.
Liquor License Change—Lexington Golf Club
The Lexington Golf Club has submitted all the necessary paperwork needed to request approval
of change of manager and new officers/directors on their All Alcohol Club Liquor License,
except the letter of Good Standing from the Department of Revenue, which is only good for 90
days and the Lexington Golf Club's is dated November 15, 2015.
69-395
Selectmen Meeting—April 11, 2016
Mr. Kelley will abstain from voting on this item since he is a member of the Lexington Golf
Club.
Upon motion duly made and seconded, it was voted 4-0-1 (Mr. Kelley abstained) to approve the
application reflecting a change of manager and new officers/directors and issue an All Alcohol
Club Liquor License to the Lexington Golf Club, 55 Hill Street, subject to receiving an updated
Letter of Good Standing from the Department of Revenue.
Approve Lexington Ridge-Avalon Regulatory greement
Ms. Elizabeth(Liz) Rust, of the Regional Housing Services Offices (RHSO), provided an update
on the proposed Affordable Housing Regulatory Agreement for Lexington Ridge-Avalon
property on Waltham Street and requests that the Town Manager be authorized to execute the
final regulatory agreement. There are 198 total units on Lexington's SHI of which 56 are
affordable and 142 are market rate units. Of the affordable units 40 are affordable to lower
income households, and the remaining 16 more moderate(AMI) households. Since the Town is
now the responsible Monitoring Agent, through the Regional Housing Services Board (RHSO),
they proposed executing a local regulatory agreement to confirm the terms of affordability for
the low income units.
Upon motion duly made and seconded, it was voted 5-0 to authorize the Town Manager to sign
the binding letter and Regulatory Agreement for the Lexington Ridge-Avalon affordable housing
program.
Update on Use of HOME Funds
Ms. Rust updated the Board on the use of federal HOME funds to be used for a portion of the
purchase price for the Keeler Farm affordable housing property. The Keeler Farm project was
just awarded CPA funds at the 2016 Town Meeting at a cost of$185,000. She is proposing to
utilize Lexington's HOME funds in the amount of approximately$70,000. If the Board supports
it, the RHSO will complete the requested administrative activities and return to the Selectmen so
that the funds can be committed by the Consortium deadline of June 30, 2016.
The Board supports using HOME funds for the Keeler Farm project. The RHSO will complete
the necessary work and return to a Selectmen's meeting for a hearing.
Article Presentations/Discussion/Positions
Article 1 Op—Parking Meter Replacement—Phase 2
Ms. Tintocalis reviewed the Article 1 Op—Parking Meter Replacement—Phase 2. Last year the
Town Meeting approved meters for 119 spaces (83 on Massachusetts Avenue, 16 on Waltham
Street, 11 on Meriam Street and 9 in Depot Square. The credit card usage has increased and 15
minute courtesy feedback has been positive. Police Chief Corr stated that the parking meter
program is part of a bigger program. It has been 5-6 weeks but compliance has increased.
69-396
Selectmen Meeting—April 11, 2016
Businesses are taking advantage of the outer lots and free spaces. This is an opportunity to bring
technology forward to build on the current enthusiasm. To retrofit the old meters would take all
summer and then would require more frequent emptying of coins.
Article 2—Town-wide Process for Safety(Article 45 of the 2015 Annual Town Meeting)
Ms. Ciccolo reviewed the Article 2 presentation on 2015 Article 45 -Town Wide Process for
Safety. The plan of action includes: administrative changes and policy adoption, committee
coordination, data collection and information sharing and funding. Administrative changes
include dissolving the Traffic Safety Advisory Committee in October 2014 and replacing it with
a Town Manager working group, Transportation Safety Group. In addition, on June 17, 2014,
the School Committee approved the Traffic Safety and Mitigation Policy and on March 7, 2016,
the Selectmen adopted the Complete Streets Policy.
Center Streetscape Design Review Ad Hoc Committee
Mr. Pato explained that each Committee was to send two names to the Selectmen and each
Selectmen was to provide one name back to Ms. Pease. Tourism Committee has not provided
the necessary names so that appointment will wait until later.
Upon motion duly made and seconded, it was voted 5-0 to approve the Center Streetscape
Design Review Ad Hoc Committee charge.
Upon motion duly made and seconded, it was voted 5-0 to designate the members of the Center
Streetscape Design Review Ad Hoc as Special Municipal Employees.
Upon motion duly made and seconded, it was voted 5-0 to appoint:
Peggy Enders (Bicycle Advisory Committee)
Pam Shadley(Center Committee)
Victoria Buckley(Commission on Disability)
Timothy Lee (Design Advisory Committee)
Anne Eccles (Historic Districts Commission)
Wendall Kalsow (Historical Commission)
Nancy Corcoran-Ronchetti(Planning Board)
John Frey(Tree Committee)
and the following Liaisons:
Beth Masterman(Appropriation Committee)
Wendy Manz (Capital Expenditures Committee)
Ada Wong (Chamber of Commerce)
David Wells (Historical Society)
Meg Himmel(Field and Garden Club)
Eric Michelson(Retailers Association)
69-397
Selectmen Meeting—April 11, 2016
Consent Agenda
Water and Sewer Adjustments
Upon motion duly made and seconded, it was voted 5-0 to approve the following:
Adjustments to Water and Sewer as recommended by WSAB 3/17/16 ($60,042.92)
Proclamation—National Public Works Week
Upon motion duly made and seconded, it was voted 5-0 to sign a proclamation for National
Public Works Week, May 15 to 21, 2016.
Proclamation—National Public Safety Telecommunicator's Week
Upon motion duly made and seconded, it was voted 5-0 to sign a proclamation for National
Public Safety Telecommunicator's Week, April 10 to 16, 2016.
Use of the Battle Green—Old Guard Performance
Upon motion duly made and seconded, it was voted 5-0 to approve the request of the Town
Celebrations Committee to have the Old Guard to perform on the Battle Green on Monday, April
18, at 12:00 noon.
Executive Session
Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session
under Exemption 6, to consider the purchase, exchange, lease or value of real property(Belmont
Country Club parcel in Lexington and 20 Pelham Road) and to reconvene in open session only to
adjourn. Further,the Chairman declared that an open meeting may have a detrimental effect on
the negotiating position of the Town.
Upon motion duly made and seconded, it was voted 4-0 by to adjourn at 7:26 p.m.
A true record; Attest:
Lynne A. Pease
Executive Clerk
69-398
Selectmen's Meeting
April 13, 2016
A meeting of the Board of Selectmen was held on Wednesday, April 13, 2016, at 6:00 p.m. in
the Selectmen's Meeting Room. Mr. Pato, Chairman, Mr. Cohen, Mr. Kelley, Ms. Ciccolo and
Ms. Barry; Mr. Valente, Town Manager and Ms. Chabot, Assistant to the Executive Clerk, were
present.
Public Comments
Mr. Nyles Barnert, Precinct 4 Town Meeting Member, would like the Selectmen to talk to the
Center Streetscape consultants about evaluating two issues. The Woburn Street/Mass. Ave.
decision should consider mitigation. People on Winthrop Road would like a solution that has the
best chance of mitigation. Also, he proposed a 4-way stop sign at the intersection of Harrington
Road and Bedford Street, so that people are much more cautious in order to reduce accidents.
Mr. Pato stated that he will convey his request and some of the questions have already been
posed.
Selectmen Concerns and Liaison Reports
Mr. Pato stated that he gave the Board a draft of a letter to submit to the Lexington Minuteman.
It is on the agenda for tomorrow night. If there are any comments, they can be sent to Mr. Cohen
or Mr. Pato. Tomorrow night they will have a 2nd letter because they will have had an
opportunity to discuss the tax policy and debt exclusion question. Mr. Pato is looking for
endorsements of both letters tomorrow night.
Approve Parklet on Massachusetts Avenue
Mr. Valente stated that for the past three years, the Town has installed a parklet near the Ride
Studio Cafe. They are required to come before the Board each year to have it approved.
Upon motion duly made and seconded, it was voted 5 —0 to authorize the installation of the
Massachusetts Avenue parklet from May 15 to October 30, in two parking spaces in the vicinity
of the Ride Studio Caf6.
First Steps for Gun Resolution Response Planning
Mr. Pato wants to have an inclusive process and requests that a second member of the Board join
him in preparing an initial plan for responding to the request. The plan would consist of three
phases: 1) Information Gathering; 2) Process Development; 3) Community Conversations. The
first phase of information gathering includes how to have the inclusive process that proceeds to a
resolution without preconceived outcomes. This would identify how to engage facilitators, how
to engage and identify key stakeholders and how to keep the conversation moving toward a good
outcome.
69-3 99
Selectmen's Meeting - April 13, 2016
Ms. Barry asked how many members there would be. Mr. Pato responded that he is just looking
for two members of the Board for the information gathering.
Mr. Cohen stated that he would like to make sure that he hopes they do not have to appoint a
committee. The League of Woman Voters volunteered to take charge of this so if we are not
having them do so, we should let them know. Mr. Pato stated that he has been in contact with
the League and they are aware of what he is proposing. Ms. Ciccolo stated that she likes the idea
but also thinks that if other committees want to be involved, they should be able to. Mr. Pato
responded that he encouraged the League to proceed as they seem fit but he feels that this should
involve multiple committees. Ms. Ciccolo stated that she will assist Mr. Pato in the further
discussion.
Review Draft of Brookhaven Memorandum of Agreement
Mr. Cohen had a conflict so left the room.
Mr. Valente presented the agenda item: A request by Brookhaven to extend the zoning bylaw so
they can extend their facility on Waltham Street. They need to work on the non-zoning aspects
of the plan. There are two main components: The first issue is tax status. Since 1986,
Brookhaven has done a payment in lieu of taxes to the Town and since that time there has been
various court cases on the type of facilities that are exempt from taxes and so one of the issues
they are discussing is to have the Board of Assessors determine if they are tax-exempt. The
second issue is Brookhaven's proposal to contribute to affordable housing. They have had many
meetings with Brookhaven and at the last meeting they stated that they felt in order for this
project to go forward, they would like to keep the tax-exempt status and continue to make the
payments in lieu of taxes. Their proposal for the affordable housing is to either contribute
$50,000 per year for four years or contribute $25,000 per year for ten years. The project is not a
definite go yet until they get through Conservation. They are looking for some direction from
the Board moving forward.
Mr. Pato stated that they are joined by the Planning Board now as a joint meeting.
Mr. Kelley asked Mr. Valente if the tax question is going before the Board of Assessors.
Mr. Valente responded that it is not an issue for the Board of Selectmen to be looking at and will
be an issue for the Board of Assessors to look at regardless of the Board's decision, since
organizations are required to go before the Board of Assessor's each year. Mr. Kelley responded
that the Selectmen need to focus on the affordable housing issue. Mr. Valente stated that
Brookhaven's position is that they will not move forward with the project if they are given a tax
status. Mr. Pato stated that it is not for the Board of Selectmen to determine if they meet the law.
Mr. Kelley stated that with respect to affordable housing, the Planning Department will have
input.
69-400
Selectmen's Meeting - April 13, 2016
Mr. Hornig, the Planning Board, stated that they have discussed this without having discussions
with Brookhaven. Typically with a private development of this size, they would expect to see 8
affordable units created. They are flexible with how they are created and assume they may not
be done in kind as is usually asked. As a result, they were looking for full cost recovery of the
creation of 8 units with the cost estimated at $2 million. The Board would be open to them
constructing the units onsite or offsite but they would like to see the 8 units.
Mr. Pato stated that they are looking for more input from the Planning Department. Brookhaven
provides a healthy living experience for our senior citizens so it is not just another housing
development, but with respect to pure numbers and 40B, it is another housing development and
increases our denominator. Mr. Pato views it as providing.a social good but it leaves us with a
potential liability. His understanding is that there is no land available on the site. Mr. Valente
responded that there is no land available due to conservation issues.
Mr. Hornig asked if this would be a contingency to the memorandum of agreement. Mr. Valente
stated that the memorandum of agreement would be signed first because once they get Town
Meeting approval, then it moves forward with the conservation process Mr. Hornig asked if
once it moves through the conservation process, would the contingency be satisfied? Mr.
Valente stated that is his understanding.
Mr. Kelley stated that it has been filed as an RD. They have something before Town Meeting
that if it passes, then it would stay with an RD. Mr. Kelley stated that the numerator should be
satisfied. Mr. Hornig stated that the figure he gave is based on the most recent LexHAB project.
It came to about $1 million in costs to construct 3 units. So looking at 8 units, they scaled it up.
Mr. Kelley stated that that does not seem right and he does not think it is a fair way to come up
with the cost. Mr. Pato stated that the number does not seem right and they have cause to
consider this using a different formula since it is not a conventional housing facility. Ms. Barry
stated that this is on the schedule for April 25. Mr. Pato stated that they may need to continue
this to May 9. Mr. Kelley stated that he would like to volunteer to figure out the formula but
would like another selectmen to sit with him and Aaron Henry, the Planning Director. Ms.
Ciccolo stated that we have a negotiating team that is sitting down with Brookhaven so any input
can be given to the Town Manager or Mr. Henry.
Mr. Hornig stated that that may be a valuable exercise to go through but he still thinks there will
be a need to go through a compromise on the number. Mr. Pato stated that he agrees but the
Town will need to know the kind of housing and why the Town would be interested in a
compromise.
Mr. David Kanter, Precinct 7, Town Meeting Member, stated that he thinks it essential that the
normal allocation of units be achieved so the Town-wide liability of 40B is not jeopardized.
Ms. Ciccolo asked Mr. Valente to consider speaking with the Department of Revenue or other
agencies to see if Brookhaven would be eligible to qualify as an assisted living facility so that
they would not fall under the Town's denominator.
69-401
Selectmen's Meeting - April 13, 2016
Mr. Pato stated that he expects this will not be ready for the next meeting on the 25t'.
Mr. Hornig stated that they should know if this will be indefinitely postponed before Town
Meeting.
Article Presentations/Discussion/Positions
1. Article 25 Amend FY 2016 Operating, Enterprise and CPA Budgets
Mr. Rob Adelson presented the article, which would be an adjustment to the current FY 2016
budget. Under that article, they are needing the Board to consider a supplemental appropriation
in the amount of$33,600.00 to the Town Clerk's budget to address costs not anticipated in the
original budget, such as additional election costs. If they are amenable to that,they have already
prepared the motion. Article 26 is to request supplemental appropriation to provide
supplemental funding for capital projects that have been approved at prior Town Meetings. They
found that the budget was inadequate to fund the bids that they received in this current year.
They are recommending that Article 26 be indefinitely postponed.
The Board unanimously approved both articles.
2. Article 2—Tourism Committee Report
They were not able to come tonight but are expected at the April 25 meeting.
3. Discussion of Articles before Town meeting as needed
Ms. Barry stated that when they meet on April 25, they have STM4 on the agenda and the Board
has not taken any positions. Mr. Pato stated that the Belmont article is moved to May 9, if it
proceeds. Upon motion duly made and seconded, it was voted 5 —0 on the Minuteman issue.
The easement for the bus stop—5 yes; Country Club will wait because they have not worked out
the details; the changing of the number of membership for Capital is a request from the
moderator to accommodate the scale of work in capital for the next couple of years. Mr. Cohen
stated that this is not just changing numbers so they should see if Town Council is working on
that. Mr. Pato asked if the Board is in support. The feedback would be that the Board is in
support and would like to see the actuals.
Mr. Kanter, member of Capital Expenditure Committee, said the liberty to change the number
does not dictate the actual number, so it could remain and go larger. Ms. Barry asked if it could
be smaller. Ms. Hayes, the chair of the Capital Expenditures Committee, stated that the
proposed language would allow the Committee to be comprised of between 5-9 members. The
charge will determine what the number is, so based on what is happening, they can moderate size
as necessary. The first charge that would follow a bylaw change would be a 7 person
Committee. Mr. Kelley said that the choice would be 5, 7, or 9 not 6 or 8. Mr. Cohen stated that
the current bylaw talks about 5 and how long the terms are and that will all have to be changed.
69-402
Selectmen's Meeting - April 13, 2016
Consent Agenda
1. Use of the Battle Green—Promotion Ceremony Sunday, May 7, at 1:00 p.m. for U.S.
Army Colonel Michael D. Sullivan
2. Proclamation—Minuteman Cane Award to William C. "Bill" Hays
3. Proclamation for Citizen—Declare Lynne Wilson Day on April 16, 2016
4. Approve One-Day Liquor License—Berman's Package Store to serve wine and beer for
Revolutionary Revelry in the Berman's parking lot on Sunday, May 29 from 1 to 4 p.m.
5. Approve One-Day Liquor License—National Heritage Museum for a music concert on
May 7 and to serve wine and beer from 9:00 to 10:45 p.m.
Upon motion duly made and seconded, it was voted 5 —0 to approve the Consent Agenda.
Executive Session
Upon motion duly made and seconded, it was voted 5 - 0 by roll call at 6:26 p.m. to go into
executive session to consider Exemption 6, the Purchase, Exchange, Lease or Value of Real
Property at Belmont Country Club and 20 Pelham Road. Further, the Chairman declared that an
open meeting may have a detrimental effect on the negotiating position of the Town.
Ms. Ciccolo stated that she will only participate in the Belmont item but will recuse herself from
the Pelham item.
Upon motion duly made and seconded, it was voted 5 - 0 to return to open session only to
adjourn.
Upon motion duly made and seconded, it was voted 5 —0 to adjourn at 7:13 p.m.
A true record; Attest:
Diana A. Chabot
Assistant to the Executive Clerk
69-403
Selectmen's Meeting
April 14, 2016
A meeting of the Board of Selectmen was held on Wednesday, April 14, 2016, at 7:00 p.m. in
Estabrook Hall, Cary Memorial Building. Mr. Pato, Chairman, Mr. Cohen, Mr. Kelley, Ms.
Barry; Mr. Valente, Town Manager and Ms. Chabot, Assistant to the Executive Clerk, were
present.
Approval of Lexington Minuteman Articles
There are two items for the Board to approve:
1. Refutation of Letter dated 4/7/2016 re: Center Streetscape Project
There were no comments or questions from the Board on this draft letter. Mr. Pato asked the
Board to consider the letter. There was a short discussion on the general scope.
Upon motion duly made and seconded, it was voted 4—0 to approve sending a refutation letter
to the Lexington Minuteman.
2. Op-ed piece to appear in the 4/28/16 issue of the Minuteman. This is a 600-word
piece addressing taxation issues and employee compensation issues that were raised in
relation to the debt exclusion question to be voted on May 3.
Mr. Kelley stated that he cannot comment on this because he did not read it. Mr. Pato stated he
needs the authorization of the Board to submit it. Ms. Barry stated that she just sees a few edits
and will get them to Mr. Pato offline.
Upon motion duly made and seconded, it was voted 4—0 to authorize the Chairman to send an
op-ed regarding taxation issues and employee compensation issues to the Lexington Minuteman.
Public Meeting Regarding a Portion of the Belmont Country Club Land Located in Lexington
Mr. Pato presented the agenda item. The Belmont Country Club notified the Board that it will be
selling a portion of its property to the Montessori School. Because this property currently enjoys
favorable property tax status, the Town has a Right of First Refusal and may purchase this parcel
at the price of$1,800,000, which the Belmont Country Club and the Montessori School have
negotiated. This is a public meeting to receive comments on whether the Town should exercise
its Right of First Refusal. The property is on approximately 19 acres of land and is currently
leased by the Montessori School. Comments will be received until April 15, 2016 and the Board
will make its decision on April 25, 2016.
Mr. Keith Omart, Precinct 5, Chairman of the Greenways Corridor Committee (GCC) indicated
the property is an open space. Approximately 2/3 is forest and it is protecting areas of marsh. It
is a goal of Across Lexington to create trails across open spaces; the GCC would like to explore
use of this property for a future Across Lexington Trail.
69-404
Selectmen's Meeting—April 14, 2016
Mr. Frank Sandy, Precinct 6 Town Meeting Member, suggested this parcel might be another
possible site for,the schools. There would be a lot of problems with that area for a school site.
Ms. Laurel Carpenter, Precinct 2, 94 Pleasant Street, Lexington Conservation Steward, stated
that the Board needs to make a determination at this meeting. Mr. Pato stated that if they do not
make a decision tonight, it will be postponed to May 9.
Mr. Steve Heinrich, 11 Potter Road, Precinct 3, grew up at 136 Pleasant Street. The Montessori
school is in a wonderful neighborhood. He is concerned that if we do not purchase the property,
it will be bought by a developer. We should work with the Montessori School to buy the
property and require that it could not be sold to a developer.
Mr. Sathish Gobichettypalayam, 119 Concord Ave. stated that we should work with the school to
leave the land as it is.
Ms. Gloria Bloom, Loring Rd., Precinct 4, agrees with Mr. Sandy's suggestion.
Ms. Margaret Fitzgerald, 17 Lawrence Lane, encouraged the Town to try to buy the land.
Mr. Mike Andriolo, 29 Lawrence Lane, agrees that the Town should buy the land.
Mr. Bob Pressman, 22 Locust Ave. asked the Board whether they are amenable to conservation
restrictions on the land.
Mr. David Kanter, Precinct 7 Town Meeting Member, asked if there is sufficient time for the
Board to review this.
Mr. Pato stated that the timeline is what we have before us.
There were no further comments from the audience. Mr. Pato thanked everyone for sharing their
input..
Consent A eg nda
Sign 2016 Outstanding Youth of Lexington Awards
Upon motion duly made and seconded, it was voted 4—0 to approve the Consent Agenda.
Upon motion duly made and seconded, it was voted 4—0 to adjourn at 7:37 p.m.
A true record; Attest:
Diana A. Chabot
Assistant to the Executive Clerk
Transcribed by Jennifer Gingras
69-405
Selectmen's Meeting—Morning Session
April 25, 2016
A meeting of the Board of Selectmen was held on Wednesday, April 25, 2016, at 8:00 a.m. in
Selectmen's Meeting Room. Mr. Pato, Chairman, Mr. Cohen, Mr. Kelley, Ms. Ciccolo and Ms.
Barry; Mr. Valente, Town Manager and Ms. Chabot, Assistant to the Executive Clerk, were
present.
Executive Session
Upon motion duly made and seconded, it was voted 5 - 0 by roll call at 8:00 a.m. to go into
executive session to consider the compensation review strategy for the Executive Clerk. Further,
the Chairman declared that an open meeting may have a detrimental effect on the negotiating
position of the Town.
Upon motion duly made and seconded, it was voted 5 - 0 to return to open session at 9:11 a.m.
Article Presentations/Discussion Positions
Annual Town Meeting Article 45: Brookhaven Rezoning—Memorandum of Agreement
Mr. Cohen recused himself from this discussion due to a conflict.
Mr. Valente stated that at the last meeting, Mr. Kelley proposed an alternative model for
calculating the affordable housing mitigation payment that Brookhaven should pay as part of
their zoning proposal. The Planning Director, Mr. Aaron Henry, reviewed the Agreement with
the Planning Board and the comments were provided to the Selectmen. Under this methodology,
this would bring the mitigation payment for eight (8) affordable houses to the $700,000 range.
Ms. Ciccolo stated that they want to work with Brookhaven but the concern is that down the road
there would be an issue with not having enough affordable housing units in town. That has to be
balanced with our desire to help them. If the land cost piece were more in line with the actual
cost that we would have to pay to purchase the land, it would be better.
Mr. Pato stated that this proposal falls between what we would expect for a developer adding
affordable housing units: the costs are not high. It is too low when you are trying to find new
land. The price associated with what a developer has to pay in lieu of providing affordable
housing units in their development: it is not a good model. For Brookhaven, they are providing a
continuous care service to the community and not just creating housing: the model is too
expensive. He is looking for a model that recognizes the value of the service provided to the
community by Brookhaven.
Ms. Ciccolo asked how the numbers relate to what they paid the last time the town had an
agreement with them. Mr. Valente responded that in 2004 they paid $100,000 for affordable
housing. Ms. Ciccolo asked if they were a non-profit. Mr. Valente stated that is correct. Ms.
69-406
Selectmen's Meeting—April 25, 2016 Morning Session
Ciccolo asked if there was any progress about her comment at the last meeting about
Brookhaven being recognized as a hybrid form of assisted living so their houses do not count in
the denominator. Mr. Valente responded no, that is a determination that is made by the census
bureau. Mr. Pato stated that the fact that Brookhaven is a non-profit is not his concern. It is not
the nature of the business model, it is that what they are providing is not a conventional model.
Mr. Kelley stated that he has always viewed Brookhaven as housing units with benefits. We
have to keep the numerator equal to the denominator and keep the same affordable housing unit
percentage. He wanted a commitment with Brookhaven and the Town to look for an opportunity
to bring more affordable housing units.
Ms. Ciccolo stated that Mr. Kelley's statement to bring the numerator unit up is the right
emphasis but removing the nursing units is an issue. She asks what the total of units is that we
would have to create. Mr. Valente responded eight.
Ms. Barry asked Mr. Valente about the definition about the assisted living part and if it is 7-8
units or is it 5. Mr. Valente responded that it is a census bureau determination. If they are year-
round living units, then they are part of the denominator. All 79 units would count in the
denominator. The feedback from the Planning Board is that they are uncomfortable with the
$700,000.
Mr. Valente stated that they would like the Board to give some direction to the negotiating team
about the affordable housing part.
Mr. Kelley stated that the hard part is addressing the numerator. Mr. Kelley does not support the
number and stated that we cannot ignore the need to adjust the numerator.
Mr. Pato stated that they do not have any more land right now to do this. Ms. Ciccolo stated that
her understanding is that the units are already counted in the existing growth. Mr. Kelley agreed
with Ms. Ciccolo. He does not think we should set a denominator.
Mr. Kelley stated that we could seek out a real estate inflation factor to add to the number. Ms.
Ciccolo stated that we may not be able to develop a MOU in time for May 9. Mr. Valente stated
that the Board of Assessors are hoping to take up a payment in lieu of taxes (PILOT) question in
mid-May.
Ms. Barry stated she was concerned this could be precedent setting and that they need more time
to get the number right for the numerator and denominator.
Mr. Kelley stated that he agrees and Brookhaven needs clarification on their tax-exempt status.
He does not think the Board can get them an answer by May 9.
Mr. Pato stated that they can ask to delay it and give them the feedback. He is comfortable with
the $700,000 with inflation included but he wants justification on how to reduce the amount for
69-407
Selectmen's Meeting—April 25, 2016 Morning Session
an organization providing a service like continuing care—either by having the DHDC not count
the units in the denominator or by establishing a value for the service. In addition, he is looking
for how to find land for developing affordable housing.
Ms. Ciccolo stated that MAPC was in the process of assisting DHDC to look at its methodology
in counting assisted living as development and being more thoughtful about its classification.
She asked if the Board would object to her having a conversation with them. The Board
responded there would be no issue.
Upon motion duly made and seconded, it was voted 5 —0 to adjourn at 9:40 a.m.
A true record; Attest:
Diana A. Chabot
Assistant to the Executive Clerk
Transcribed by Jennifer Gingras
69-408
Selectmen's Meeting—Evening Session
April 25, 2016
A meeting of the Board of Selectmen was held on Wednesday, April 25, 2016, at 5:45 p.m. in
the Selectmen's Meeting Room. Mr. Pato, Chairman, Mr. Cohen, Mr. Kelley, Ms. Ciccolo and
Ms. Barry; Mr. Valente, Town Manager and Ms. Chabot, Assistant to the Executive Clerk, were
present.
Executive Session
Upon motion duly made and seconded, it was voted 4 - 0 by roll call at 5:45 p.m. to go into
executive session to consider the compensation review strategy for the Executive Clerk. Further,
the Chairman declared that an open meeting may have a detrimental effect on the negotiating
position of the Town.
Upon motion duly made and seconded, it was voted 4 - 0 to return to open session at 5:52 p.m.
Selectmen Concerns and Liaison Reports
Ms. Barry stated that Patriots' Day was celebrated last week and wanted to thank the many
departments that helped make sure that weekend was a success. She also said that the Arbor Day
celebration will be this Friday at 11:00 a.m. at Lincoln Field.
Article Presentations/Discussion/Positions
1. Article 2—Tourism Committee Report
Ms. McKenna presented the Tourism Committee's Article 2 Presentation and
handed out the Economic Development Department staff report.
2. Mr. Cohen stated that he has a number of items from Mr. Kanter on item 8.0.
Mr. Pato asked if the Board is ready to take a position since they received it as they came in.
Liquor License Hearing—Lexx Restaurant
Lexx submitted all the paperwork to request an alteration of premises and a change of manager.
Upon motion duly made and seconded, it was voted 5 —0 to approve the application reflecting an
alteration of premises and change of manager to a Common Victualler Liquor License to sell all
alcohol to be drunk on the premises and issue an All Alcohol Common Victualler Liquor License
to the Lexx Restaurant at 1666 Massachusetts Ave.
Belmont Country Club Parcel/Montessori School/Right of First Refusal
Mr. Valente presented the continued discussion regarding the Town's Right-of-First Refusal for
purchase of land from the Belmont Country Club, adjacent to the Lexington Montessori School.
69-409
Selectmen's Meeting—April 25, 2016 Evening Session
Mr. Kelley stated that it is in the best interest for both parties to work together to work through
conservation protection and a walking easement that works with the West Greenway Group and
structure an agreement before May 9. He recommends not going forward. Mr. Cohen stated that
he agrees with Mr. Kelley to not exercise this option. Ms. Barry also agreed and also stated they
should work to get the trail easement. Ms. Ciccolo also agreed. Mr. Pato stated this would not
be a future Lexington school site due to the wetlands in the area.
Mr. David Kanter, member of the Capital Expenditures Committee, stated he was not clear on
whether the Town is trying to pursue both or if just the trail easement. Mr. Pato responded that
they are just looking for the easement.
Upon motion duly made and seconded, it was voted 5 - 0 to not exercise its right of first refusal
and continue negotiating with the Montessori School in regards to the easement.
Town Manager's Appointment—Historical Commission
Mr. Valente is requesting the Board's approval of the reappointment of Wendall Kalsow to the
Historical Commission. Mr. Kalsow has been a member since 2007.
Upon motion duly made and seconded, it was voted 5 —0 to approve the Town Manager's
appointment of Wendall Kalsow to the Historical Commission.
Town Celebrations Request for Use of Battle Green and Parade—Memorial Day Celebration
Mr. Pato stated that the Town Celebrations Committee has requested permission for the
Memorial Day parade and ceremonies on the Battle Green for Monday, May 20, 2016.
Upon motion duly made and seconded, it was voted 5 —0 to approve the request of the Town
Celebrations Committee for Memorial Day that includes a parade and ceremonies on the Battle
Green, as outlined in their letter dated April 1, 2016.
Purchase of Land—20 Pelham Road and 6 Eliot Road
This will be moved to Executive Session and then continued in open session.
Consent A eg nda
1. Water & Sewer Commitments
Water and Sewer Cycle 9 for March 2016 $221,084.64
Water and Sewer Finals for March 2016 $299,771.61
2. Approve and Sign Eagle Congratulation Letters for:
• William S. Conrad, Spenser P. Hobbs and Joseph D. Williams
3. Sign National Police Week/Peace Officers' Memorial Day Proclamation
4. Sign Emergency Medical Services Week Proclamation
Upon motion duly made and seconded, it was voted 5 —0 to approve the Consent Agenda.
69-410
Selectmen's Meeting—April 25, 2016 Evening Session
Upon motion duly made and seconded, it was voted 5 - 0 by roll call at 6:17 p.m. to go into
executive session to continue the discussions regarding the 20 Pelham Road purchase and the
related property at 6 Eliot Road. Further, the Chairman declared that an open meeting may have
a detrimental effect on the negotiating position of the Town. Ms. Ciccolo stated that she will not
participate in the 20 Pelham Road discussion but will participate in the discussion of 6 Eliot
Road. They will reconvene in open session.
The Board returned to open session at 7:13 pm. Ms. Ciccolo recused herself from the Pelham
Road discussion.
Exemption 6: Purchase of Land—20 Pelham Road
Mr. Pato stated that the Board intends to proceed with the acquisition of 20 Pelham Road at
Town Meeting. The Board of Selectmen request that on May 9 that Special Town Meeting
authorize the acquisition of 20 Pelham Road. The property provides significant opportunities for
municipal and school uses. Town Meeting will be asked to authorize appropriation of$8M for
the acquisition to purchase the property and engineering studies and connecting the property to
the Community Center parcel. The Board of Selectmen is hopeful to negotiate a Purchase and
Sale Agreement with the Armenian School Sisters, the motion will also include authority for the
Town to obtain this property under an eminent domain taking.
Ms. Ciccolo rejoined the Board.
Article 8 — Grain Mill Alley Bike Node
Mr. Pato stated that they need to discuss the proposed amendment to Article 8.
Ms. Ciccolo is opposed to the Amendment. She believes the project can proceed without having
the design done in advance. Mr. Cohen stated that he thought the Capital Expenditures
Committee was unanimously for this amendment but after reading what Mr. Kanter presented, it
seems that he is the only one supporting the amendment. This has gone through the CPC and the
liaisons showed they were in favor of the part in the back and they had eliminated the front. Mr.
Cohen will be voting no for the amendment. Ms. Barry and Mr. Kelley stated that they are
opposed to the amendment for the same reasons Ms. Ciccolo raised. Mr. Pato stated he is
opposed as well. Reducing it to just the construction in the region of the bike path was
reasonable in scope and it is ready to go forward without amendment.
Upon motion duly made and seconded, it was voted 5 —0 to adjourn.
A true record; Attest:
Diana A. Chabot
Assistant to the Executive Clerk
Transcribed by Jennifer Gingras
69-411
Selectmen's Meeting
April 27, 2016
A meeting of the Board of Selectmen was held on Wednesday, April 27, 2016, at 6:00 p.m. in
the Selectmen's Meeting Room. Mr. Pato, Chairman, Mr. Cohen, Mr. Kelley, Ms. Ciccolo and
Ms. Barry; Mr. Valente, Town Manager and Ms. Chabot, Assistant to the Executive Clerk, were
present.
Selectmen Concerns and Liaison Reports
Ms. Ciccolo mentioned she attended a session at the Mass. Dept. of Public Utilities for
stakeholders in municipal coordination. They have a new commission to improve working
relationships between private utilities and municipalities. There are promises for improvement
moving forward.
Mr. Pato mentioned that there will be a meeting on Tuesday, May 17, which will address natural
gas leaks and National Grid has been invited. On Monday, May 2, the meeting agenda will have
an item on proposed traffic trials at the intersections of Bedford St. and Harrington Rd., Mass.
Ave. and Waltham St., and Mass. Ave. and Edison Way. The Board will make a decision on the
subsequent Monday, May 9.
Town Manager Report
Mr. Valente updated the Board on the water main replacement project that started on Mass. Ave.
last week. It goes approximately from Marrett Road eastbound to just past Pleasant Street.
Public Works is replacing two (2) water mains that date back to the early 1900s. The Marrett
Road to Maple Street work is going on presently. Right now they are limiting the contractor's
work to start at 9 a.m. and once they are past Maple St., they will start at 7 a.m. This will go
until November and they will expect to have two-way traffic open during the entire construction.
They had two glitches during the first couple days and had to shut off water mains to another
area. That same day, the contractor hit an unmarked gas main and National Grid had to be called
to shut off the gas main and repair it. Public Works is setting up an e-mail list serve to send out
e-mail updates on the project. Public Works also has a Twitter account (diginLex) to send out
updates. There is also an on-site inspector(an employee of Weston& Sampson) at all times so
any neighbors or abutters that have questions can speak with him.
Article Presentations/Discussions/Positions
Mr. Kelley asked if just the Wastewater budget and Brookhaven were the only ones left for the
Annual Town Meeting. Mr. Valente responded that the negotiating team is meeting with
Brookhaven on Friday morning so they will know more after that meeting.
Ms. Ciccolo recused herself from the discussion on the 20 Pelham Road property since her
parents own property that abuts it.
69-412
Selectmen's Meeting—April 27, 2016
Mr. Pato provided the Board his response to the Capital Expenditures Committee in response to
the Committee's request for information. They were looking for documents over the past 9
months in regards to the Pelham purchase. The Board has not made a commitment yet as to the
use of the property; the response is a reflection of the discussions the Board has had. Mr. Pato
wants to discuss who from the Board they can assign the task for presentation at Town Meeting.
If any Board member would like to take on the discussion, they can let him know. Ms. Barry
stated that she would not be interested as she is already presenting Article 12 at Town Meeting.
Ms. Ciccolo will take the Brookhaven article.
Belmont Country Club Parcel/Montessori School/Right of First Refusal
Mr. Kelley asked if they received any additional correspondence from the Montessori School
about the willingness to continue to work with the Town on a conservation protection and a
walking easement. He would like something before May 9.
Mr. Valente responded that Carol Kowalski, Assistant Town Manager for Development,
contacted the school today and is attempting to set up a meeting and include a representative
from ACROSS Lexington.
Mr. Pato indicated the Right of First Refusal was completed on Monday.
Discovery Day Discussion
Ms. Barry stated that last year the Board participated in the event and would like to know if they
will do it again and who is available. It is May 28 with a rain date of June 4. Ms. Ciccolo is
happy to participate. Mr. Cohen will be out of town, but the rest of the Board will be in
attendance. Ms. Barry will obtain a new banner. Board members can talk individually with
citizens.
Appointment—Tourism Committee
The Board is being asked to appoint Mr. Jonathan Himmel to the Tourism Committee. He is up
to date with his Ethics training and will be filling a vacancy.
Upon motion duly.made and seconded, it was voted 5—0 to approve the appointment of
Jonathan Himmel to the Tourism Committee for a term to expire September 30, 2016.
Conflict of Interest Determination: David Williams—Board of Appeals
Mr. Williams filed a disclosure form of potential conflict of interest. On the form he states that
he has had business dealings with an applicant to the Board of Appeals in the past but he has no
ongoing or anticipated future business. Because of this, there is no actual conflict of interest and
Mr. Williams' filing simply makes that clear and provides him confirmation that the Board
agrees that there is no conflict.
69-413
Selectmen's Meeting—April 27, 2016
Upon motion duly made and seconded, it was voted 5 —0 to determine that the financial interest
is not so substantial as to be deemed likely to affect the integrity of the services which the
municipality may expect from the employee.
Consent Agenda
Commitments and Adjustments of Water& Sewer Charges
Upon motion duly made and seconded, it was voted 5 - 0 to approve the following commitments
and adjustments of water and sewer charges:
Commitment of Water & Sewer charges Section 1 $1,757,827.55
Adjustments to Water& Sewer charges as recommended by WSAB ($32,512.03)
Adjustments to Water& Sewer charges as recommended by WSAB ($17,973.68)
Appoint Ralph Pecora—MWRA Advisory Board
Upon motion duly made and seconded, it was voted 5 —0 to appoint Ralph Pecora as the Board
of Selectmen's designee to the MWRA Advisory Board.
Executive Session
Upon motion duly made and seconded, it was voted 5 - 0 by roll call at 6:26 p.m. to go into
executive session to consider the compensation review strategy for the Executive Clerk. Further,
the Chairman declared that an open meeting may have a detrimental effect on the negotiating
position of the Town.
Upon motion duly made and seconded, it was voted 5 - 0 to return to open session at 7:16 p.m.
only to adjourn.
A true record; Attest:
Diana A. Chabot
Assistant to the Executive Clerk
Transcribed by Jennifer Gingras
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One Day Liquor License-EMACT-Lexington Players
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chairman
C.2
SUMMARY:
EMACT -The Lexington Players has requested a one-day liquor license to sell beer and wine in the lobby of
Cary Hall on August 26, 2017 from 6:00 p.m. until 10:30 p.m. for the purpose of a recognition event.
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017
ATTACHMENTS:
Description Type
D One Day..y xiarggtonr.Nayorrs; ("'over Mom)
J
TOWN OF LEX n
SELECTMEN'S OFFICE
\� ADR1L 1¢FK '
SELECTMEN
APPLICATION FOR
ONE—DAY LIQUOR LICENSE
The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations
.that serve liquor and charge either a cover charge or for each drink. Please fill in this form
completely and return to the Selectmen's Office along with a check for$25.00 made payable to the
Town of Lexington.
BUSINESS/FUNDRAISING ORGANIZATION: L l Ctvr �1� 'ems
CONTACT NAME AND NUMBER: 5-al J6vles -- 79l 9(16 '3
ADDRESS FOR MAILING: ,6Y,,wrce 6a,,,4( Fu-?- 4_k d,�--6 - 1�1,3 ti449s ALI--
_
EMAIL ADDRESS: S 5 JC,?&S 1-EX e 40(-Cow
TITLE/PURPOSE OF EVENT:
LOCATION AND ADDRESS: �aV Gec M SS
DATE OF FUNCTION: 8 /2-01 -7
TIMES OF FUNCTION: to o rM - /d
TYPE OF LIQUOR TO BE SERVED:
DATE AND TIME WHEN LIQUOR DELIVERED:
DATE AND TIME WHEN LIQUOR REMOVED: ` 3v
ADDITIONAL INFORMATION: r, ec AWE J %,E!JL4.0
AAut r zed Signa e Federal Identification No. or
• I
Social Security Number
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One Day Liquor License-St. Brigid Parish
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chairman
C.3
SUMMARY:
St. Brigid Parish, 2001 Mass Ave. has requested a one-day liquor license to sellbeer, wine and other alcohol in
Keilty Hall on Saturday, March 18, 2017 from 6:00 p.m. until 10:00 p.m. for the purpose of a St. Patrick's Day
Scholarship Fundraiser.
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017
ATTACHMENTS:
Description Type
D FT02_00 Me Army_SL Brigid ("'over Mom)
,oJs tA0RM4yC r E L
TOWN OF LEXINGTON
a A J/;N 3 1 2017
a � A SELECTMEN'S OFFICE j
s - � s�
t A SELEC1-MEN
APPLICATION FOR
ONE-DAY LIQUOR LICENSE
The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations
that serve liquor and charge either a cover charge or for each drink. Please fill in this form
completely and return to the Selectmen's Office along with a check for$25.00 made payable to the
Town of Lexington.
BUSINESS/FUNDRAISING ORGANIZATION:
CONTACT NAME AND NUMBER: ],CEvi A) A S -7/7_B 7. 1 q 7 6
ADDRESS FOR MAILING: Zlit 0A I//JA M S I-i Ec4 / L4I M11, o2�,Z%
EMAIL ADDRESS:
TITLE/PURPOSE OF EVENT: Sj., P=1 19 S Al
Yie-i L4� "Lr—
LOCATION AND ADDRESS: ZIODI MASSA V C� l_L-1</N4 7c0,A), MA
DATE OF FUNCTION: Sad-1 j ,2 L-)A j . M A g+ j ; Zi7 7—
TIMES OF FUNCTION: GPM
TYPE OF LIQUOR TO BE SERVED: 866f, Lv 1AJ6 !AC,Z-� � L
DATE AND TIME WHEN LIQUOR DELIVERED: 5A I, A44,It,"It 12 , 41 PM
DATE AND T M[E WHEN LIQUOR REMOVED: ,MA QC_t+
ADDITIONAL INFORMATION:
Au orized Si athe Federal Identification No. or
Social Security Number
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One Day Liquor License-Maria Hastings PTA
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chairman
C.4
SUMMARY:
Maria Hastings PTA has requested a one-day liquor license to sell beer and wine in Cary hall on Saturday,
March 17, 2017 from 7:00 p.m. until 11:00 p.m. for the purpose of a Hastings Adult Social and Fundraiser.
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017
ATTACHMENTS:
Description Type
D OnoArmy..MarinVLttimg;s,Q'VZ ("'over Mom)
r _—.�.�_______. _
2017
TOWN OF LEXINGTON
W n SELECTMEN'S OFFICE SELECTMEN
a
APRIL 1919
L YNG1 APPLICATION FOR
ONE-DAY LIQUOR LICENSE
The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations
that serve liquor and charge either a cover charge or for each drink. Please fill in this form
completely and return to the Selectmen's Office along with a check for$25.00 made payable to the
Town of Lexington.
} t BUSINESS/FUNDRAISING ORGANIZATW VAQA c�p� ru,►kS pT1 -�1�M` `"`�`
CONTACT NAME AND NUMBER: LOkf,-Cw-Vtkb 611-IIV-66S6
ADDRESS FOR MAILING: nb CPbk(?_ Srs. IfgyJ4craoi_ M4Ar- DZ42t
EMAIL ADDRESS: tcsnlecl..c�..o
TITLE/PURPOSE OF EVENT: MuWAS ALk�y'(�a1cc�.dt.Fw►►Dc:ktset�
LOCATION AND ADDRESS: +µR� M LhWrj jam. WA-rmd.
DATE OF FUNCTION: MAAcFl r7. Zot9
TIMES OF FUNCTION: Z-It
TYPE OF LIQUOR TO BE SERVED: IA.,46 &ov r`,
DATE AND TIME WHEN LIQUOR DELIVERED:
DATE AND TIME WHEN LIQUOR REMOVED:
ADDITIONAL INFORMATION:
1jp.A kt-
Authorized Signature Federal Identification No. or
03+��So-S368
Social Security Number
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 6: Update-Belmont Country Club Parcel
PRESENTER: ITEM
Carl F. Valente, Town Manager; Carol NUMBER:
Kowalski,Assistant Town Manager for
Development ES.1
SUMMARY:
Suggested motion for Executive Session: Move that the Board go into Executive Session to consider the
purchase, exchange, lease or value of real property, Belmont Country Club land, and to reconvene in Open
Session only to adjourn. Further, that as Chairman, I declare that an open meeting may have a detrimental
effect on the negotiating position of the Town.
Staff will provide an update on Belmont Country Club plans to sell a portion of their property located
in Lexington. Town has a right-of-first refusal on this property.
SUGGESTED MOTION:
FOLLOW-UP:
Town Manager's Office
DATE AND APPROXIMATE TIME ON AGENDA:
2/6/2017 9:30 p.m.