HomeMy WebLinkAbout2016-12-19 BOS Packet - Released SELECTMEN'S MEETING
Monday, December 19, 2016
Selectmen's Meeting Room
6:30 PM
AGENDA
EXECUTIVE SESSION
1. Executive Session-Exemption 6:Purchase of Land, 20 Pelham Road 6:30 p.m.
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580
if they wish to speak during public comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Accept Terms of the Evelyn T. Brega Foreign Studies Scholarship Fund (5 min.) 7:10 p.m.
2. Accept Terms of the Quinn Amsler Memorial Scholarship Fund(5 min.) 7:15 p.m.
3. Discussion of FY18 Program Improvement Request-Update to Comprehensive Plan 7:20 p.m.
(20 min.)
4. Discussion on Municipal Modernization Bill for Possible Town Meeting Acceptance 7:40 p.m.
(15min.)
5. Review FY18 Proposed Shared Costs Budget(10 min.) 7:55 p.m.
6. Discuss Possible Schedule for Debt Exclusion Question(15 min.) 8:05 p.m.
7. Update- Roof Replacement for Munroe Center for the Arts (5 min.) 8:20 p.m.
8. Pelham Property-Consider Eminent Domain Taking(15 min.) 8:25 p.m.
9. Discuss Municipal Use of 20 Pelham Road Property(10 min.) 8:40 p.m.
10.Annual License Renewals (5 min) 8:50 p.m.
CONSENT AGENDA
1. Approve One-Day Liquor License- Spectacle Management
2. Approve Tax Bill Insert-Business Directory
3. Sign Eagle Congratulations Letter- Noah Garberg
ADJOURN
1. Approximate Adjourn Time 9:15 p.m.
The next meeting of the Board of Selectmen is scheduled for Monday, January 9, 2017 at 7:00 p.m.
in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue.
Hearing Assistance Device.s Available on Repast �� �� �
All agenda time and the order of items arm approximate and
subject to change. Recorded by LeWedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Executive Session-Exemption 6: Purchase of Land, 20 Pelham Road
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
ES.1
SUMMARY:
Suggested motion for Executive Session: Move that the Board go into Executive Session to consider the
purchase, exchange, lease or value of real property, 20 Pelham Road, and to reconvene in Open Session.
Further, that as Chairman, I declare that an open meeting may have a detrimental effect on the negotiating
position of the Town.
Update on negotiations for the purchase of the 20 Pelham Road property.
SUGGESTED MOTION:
Not at this time.
FOLLOW-UP:
Town Manager and Town Counsel
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016 6:30 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Accept Terms of the Evelyn T. Brega Foreign Studies Scholarship Fund (5 min)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair/David Williams,
Trustee of Public Trust I.1
SUMMARY:
You have been asked to accept the terms of the Evelyn T. Brega Foreign Studies Scholarship Fund that will be
managed by the Trustees of Public Trusts.
SUGGESTED MOTION:
Motion to accept the terms of the Evelyn T. Brega Foreign Studies Scholarship Fund that will be managed by
the Trustees of Public Trusts.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016 7:10 p.m.
ATTACHMENTS:
Description Type
D k,A or ynr V°.Brra g a Foreign Studies,S hok.vship Backup Matorrinl
November 30, 2016
Mr.Alan Fields
Trustees of Public Trusts
Town of Lexington
Lexington, MA 02420
Dear Mr. Fields,
This letter is to set forth the terms on which the Trustees of Public Trusts agree to hold the trust fund
established by the will of Ms. Evelyn T. Brega:
1. The fund will be known as The Evelyn T. Brega Foreign Studies Scholarship.
2. To be eligible the recipient must meet the following criteria:
a. Be a graduating senior at Lexington High School
b. Be intending to pursue an education in international studies or foreign language and
culture
3. Be selected to receive the award by the world language department head and the principal,
following nominations from all permanent staff members of the World Language Department of
Lexington High School.
4. One-quarter of the net income from the Fund each year shall be added to the principle. If in any
given year there is in the judgment of the selection committee no recipient,the income shall
remain and accumulate in the income account or may be added to principle if the committee
chooses.
5. Supplemental donations may be made at any time to the principle or income accounts of the
fund. All donations shall be forwarded to the Trustees of Public Trusts.
c/o Board of Selectmen
1625 Massachusetts Avenue
Lexington, MA 02420
A tax qualification acknowledgement will be provided where warranted.
6. The Fund will be managed by the World Language Department and the scholarship awarded at
their annual World Language Awards Night celebration.
Very Truly Yours,
Amy Moran
World Language Department Head
Lexington High School
cc: David Williams
S. McClements
D.Araujo
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Accept Terms of the Quinn Amsler Memorial Scholarship Fund (5 min.)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair/David Williams,
Trustee of Public Trust 1.2
SUMMARY:
You have been asked to accept the terms of the Quinn Amsler Memorial Scholarship Fund that will be managed
by the Trustees of Public Trusts.
SUGGESTED MOTION:
Motion to accept the terms of the Quinn Amsler Memorial Scholarship Fund that will be managed by the
Trustees of Public Trusts.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016 7:15 p.m.
ATTACHMENTS:
Description Type
D Quinn fkntisk; rrManw)rridSch.a>l<nrrship BaclkupMatorrinl
f
Shannon Nigro Amsler � ff
2 4 2016
6 Hampton Road
Lexington, MA 02421 SELECTMEN
shannoneamsier@gmail.com
617-549-3272
October 21,2016
Mr. Alan S.Fields
Trustees of Public Trusts
Town of Lexington
1625 Massachusetts Avenue
Lexington,MA 02420
RE: Quinn Amsler Memorial Scholarship Fund
Dear Mr.Fields,
This letter is to set forth the terms under which the Trustees of Public Trusts
agree to hold the trust fund to be known as the"Quinn Amsler Memorial Scholarship
Fund"' (The Fund)which his family, schoolmates and friends have established in his
memory.
1. The Trustees will hold and invest the Fund as part of the common trust funds
administered by them for the benefit of the Town of Lexington.
2. Three-quarters of the net income from the fund earned each year shall be paid
from time to time as requested by the chairman of the Lexington Scholarship
Committee.
3. The members of The Lexington Scholarship Committee shall interview and
choose a recipient,hopefully yearly,who meet the following criteria.
a. Is determined to be financially challenged
b. Has been impacted somehow by cancer,a medical condition or physical
or mental disability. The applicant do s not ha to be the one who n it could be a friend or s
diagnosed with a medical or disabling conditio
relative of the applicant but the condition has somehow still had an
impact on the life of the applicant.
c. Has graduated from Lexington High School or Minuteman Regional High
School.
d. Was a resident of Lexington,MA at the time of his or her graduation.
4. One-quarter of the net income from the Fund each year shall be added to the
principal. In addition, any amount of income each year not requested
Mr. Alan S. Fields
Page two
pursuant to paragraph two above,shall be retained by the Fund and added to
principal.
5. Supplemental donations may be made at any time to the principal or income
of the Fund.Said donations shall be forwarded to the Trustees of Public
Trusts c/o Board of Selectman,Town of Lexington,1625 Massachusetts
Avenue,Lexington,MA 02420. The Trustees will provide Shannon Nigro
Amsler or the Amsler Family,as long as they wish,with a list of the donors
and their addresses and shall provide the donors with an IRS tax qualification
acknowledgement,where required..
6. Shannon Nigro Amsler,or her children(Qu nn"s brothers) Jack or Will or
Quinn s dad,Joseph Amster,may present the scholarship at the Lexington
Scho jaxships Almuq}Awards Night
Please feel free to call me if you have any questions or concerns.
Thai*you.
Very truly` urs,
ShpAnoti Nigro AWSIOT
cc: David Williams,Trustee of Public Trust
Susan MCClements,Trustee of Public Trust
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discussion of FYI Program Improvement Request-Update to Comprehensive Plan(20 min.)
PRESENTER: ITEM
NUMBER:
Aaron Henry, Planning Director
1.3
SUMMARY:
The FY18 proposed budget includes a Program Improvement Request(PIR) from the Planning
Board to update the Town's Comprehensive Plan. When the Selectmen reviewed this PIR they requested
additional details on what tasks would be involved in completing the Plan and the components of the final
Plan. Attached is the staff response to this request.
While the funding for undertaking an update to the Comprehensive Plan has been submitted to the Town
Manager as a FY18 Operating Budget PIR, undertaking a Comprehensive Plan is a policy consideration for the
Board of Selectmen and Planning Board. The Town Manager is requesting, therefore, feedback from the
Selectmen as to whether they wish to have the funding to update the Comprehensive Plan included in the Town
Manager's FY18 Recommended Budget.
SUGGESTED MOTION:
FOLLOW-UP:
The Town Manager will submit the Preliminary FY18 Budget and Financing Plan to the Board of Selectmen on
January 9, 2017.
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016 7:20 p.m.
ATTACHMENTS:
Description Type
D Cbi�prohons iv o Nnml,as ks Backup Matorinl
D Cbnprohonsivo llk.tu Rovi�;od Cbst Esthmto Backup Matorinl
iwr iwr iwr
The Planning Office, in conjunction with the Land Use, Health& Development Department, is
requesting a Program Improvement for Fiscal Year 2oi8 to update to the Town's comprehensive
Master Plan. It is anticipated that the development of the Plan will be a dynamic process and may
require several iterations to complete.
Part i of the process is estimated to cost sii7,000(inclusive of all expenses). Part 2,the development
of the elements, is anticipated to total si6o,000. While we are requesting funding for the full project, it
is important to note that it may be phased—provided it's done properly. Staff considers the items
included under Part i of this framework as prerequisites for any of the items contained in Part 2 of the
process. We have also included a contingency budget, at approximately io%of the total costs of Parts
land 2. This brings the total PIR request to$302,000.
It is expected that these items will be separately bid, such that the most appropriate private-sector
expertise in these subject areas can be procured. The Planning Office will play a key role in the
implementation of the process, and will serve as the primary Town contact to any consultants
throughout the master planning process.
PART i PRE-PLANNING ACTIVITIES
The Planning Office has identified several action items that require the following steps or studies to be
conducted to begin moving forward.
i. Community Education& Engagement Plan ($40,000)
Staff desires to make the update process as community-based as possible, providing opportunities
for learning as well as engaging community discussion. The credibility and utility of the Master Plan
update process and the prospect for its adoption and implementation will rest heavily on strong
public participation. The outreach process must be organized in such a way that the public's time is
not wasted. The selected Consultant for this element must provide evidence of their experience in
consensus building and negotiation among interest groups.
As the work of the Plan proceeds, results should be frequently communicated to residents via
multiple mediums,the Planning Office intends to solicit consultant help to prepare a Community
Education and Engagement Plan using both traditional and forward-looking methods of public
contact to ensure broad participation and community awareness of the planning process. This
would likely include(but is certainly not limited to)email lists, social media,the Town's website,
local papers, in-person events and surveys.
2. Initial Data Gathering
The planning process will require a thorough review of previous planning documents and a detailed
analysis of current conditions. Staff has identified three discrete tasks that should be complete
prior to engaging the public.
2.1.. Buildout Analysis ($35,000)
The buildout analysis is a key component for understanding where the Town is, in terms of
current land uses, and how those uses and patterns could possible change, grow,and develop
over the next decade. Several recent and potential developments have brought to light the
fact that many Lexingtonians had thought the town had little in the way of potential
development. Preliminary analysis from the Planning Office has shown that the town may not
encounter"full build-out"for many decades to come. In order to plan for this potential growth,
we need a better understanding, both spatially and temporally, of growth areas.
2.2. Socio-Economic& Demographic Reports($12,000)
In concert with the Community Education& Engagement Plan, producing reports outlining the
community's statistical profile is key to ensuring that participants in the process have a solid
understanding of the numbers that describe the Town. Envisioned for this aspect of the
process area community profile report covering general demographics, income, labor force
and employment,transportation, land use, and housing. The report can serve as both a
general introduction to the make-up of the Town's population and as a reference document.
This task will also include a housing market profile, providing information on market rate
housing sales costs, rents, as well as affordability indexes.
2.3. Public Facilities and Financial Analysis (sio,000)
Understanding and disseminating all aspects affecting the tax base and the effects felt by a
potential, even modest, increase in growth is another key to understanding future land use and
physical development in Lexington. Clearly, having an outstanding educational system affects
both the tax base, in funding those facilities, and the desire for the limited resource that is
housing in Lexington. We need to understand the interplay between these resources and the
competition forthem, both within the Town's borders and externally,to inform future growth
and a vision for Lexington over the next five to ten years.
2.4. Prior Study Review (sio,000)
Various products, in the form of demographic studies,transportation analysis, and other socio-
economic factors are considered when developing a comprehensive plan.The State of
Massachusetts requires several of these items, and more,to be included in any comprehensive
plan that seeks to comply with the State's standards. However, as Massachusetts is an
unplanned state, it is not necessary to comply with all of the requirements laid out by the State.
The products that come out of this analysis will inform the overall vision created through this
process by explaining,through a thorough and rigorous analysis,the current state of affairs
2
within the town.These elements have the potential to respond to questions on past and
current demographic make-up of the town, economic realities within the town and the
broader region, etc., in a rational and factual manner. The analysis will also contribute to a
broader understanding of where Lexington is in the Greater Boston region and the wider world.
Understanding the influence of these otherwise uncontrollable areas of the globe and how
they impact the physical development within Lexington is yet another, but not unimportant
factor, in preparing for future growth in Town.
3. Advisory Committee
To help oversee the update,the Planning Office recommends the establishment of a Master Plan
Advisory Committee with a diverse membership representing Town Boards, Committees, and the
general public. The purpose of the Master Plan Advisory Committee is to provide valuable input in
guiding the staff through the subject areas of the Master Plan.
4. Project Initiation Meeting (sio,000)
The phase of the process concludes with a public kick off meeting. This session will be crucial for
setting the stage for future meetings, analysis, conclusions, and visioning,which will occur
throughout the planning process. Ensuring that participants,the general public,town staff, and
volunteers are all starting from the same place, in terms of the physical development and
demographic characteristics of the town, is critical.The information developed for this meeting will
be rolled in to future analysis and possible master plan elements.
PART 2 COMPREHENSIVE PLAN ELEMENT DEVELOPMENT
Throughout all of these elements,the implementation of the Community Education& Engagement
Plan created in Part i continues.
i. Vision, Goals, & Implementation($25,000)
Building off the work of Part i, determining a vision forthe community's approach to land use and
development overthe next decade will become critical.
2. Land Use(sio,000)
This element will identify all present land uses and recommend a future land use plan for areas
where change should be guided toward realizing the Town's goals rather than reacting to
unpredictable, uncoordinated change. Specific tasks will include identifying priority redevelopment
areas(where well designed increased density is desired and appropriate, based on community
preferences and surrounding land uses), priority preservation areas(where no development is
appropriate, based on community preferences and surrounding land uses), recommendations for
future land use and redevelopment reflecting the goals established in the visioning process, and
suggest changes to the Zoning Bylaw.
3
3. Housing ($5,000)
As the Town published a Housing Production Plan in 203.4,the development of this element should
be less work than many of the other elements. Given the information gathered in Part i, updating
the data should be straight forward.
4. Economic Development($25,000)
This component reviews the Town's economic status, plans and strategies, inventories and
identifies programs and policies for expanding and diversifying the Town's economic base with
sustainability in mind. An evaluation of existing commercial vacancies and the identification of
strategies,which will encourage business to locate within the Town,will be required. An analysis of
the recommended changes to the Zoning Bylaw to enhance desired commercial growth, as
established through the visioning process,will also be conducted.
5. Natural, Cultural, & Historic Resources& Open Space($5,000)
While Massachusetts law considers these two distinct elements,for this project, our proposal
combinesthem. Lexington regularly publishes an Open Space& Recreation Plan which is generally
considered adequate for this element. Most of the work on these elements would likely focus on
incorporating an analysis of Lexington's natural and cultural resources into a summary document
and the incorporation of the current Open Space& Recreation Plan.
6. Public Services& Facilities($5,000)
As much of the data behind this element is expected to be produce in Part i, staff is not budgeting a
significant allocation to the drafting of this element. This element of the Plan will address the
future needs for public services and facilities under existing conditions and future development and
population growth scenarios.
7. Transportation ($25,000)
Overthe last decade much has changed within the organization, as have the Town's awareness and
sensitivity to transportation issues.This component will analyze the Town's current and proposed
future transportation circulation system, focusing on major streets and roads, public transportation,
pedestrian circulation, parking, bicycle circulation, and the coordinated interaction of all modes.
8. Supplemental Elements
8.1.. Sustainability($i5,000)
Many in the community have inquired about including elements that are not required by state law,
but are nonetheless, commonly incorporated or important to the community. For Lexington it is
suggested that inclusion of a Sustainability, or similar, element be seriously considered
(communities also call it energy, smart growth, or climate change/resiliency). There may be some
overlap with the work of the recently created Net Zero Task Force, although this element is
expected to cover more thanjust emissions.
4
8.2. Design Guidelines(sio,000)
The final product forth is option is a user-friendly manual, including design objectives and
guidelines, diagrams, photographs and other information necessary to clearly illustrate appropriate
design principals for buildings, storefronts, streetscapes, landscapes, site plans,and signage. This
publication would be distributed to building owners and potential developers for use when
constructing and/or improving their building.
8.3. Strategic Planning Areas($25,000 per)
Planning staff also recommends including in this project an elementthat looks at particular topics
that are of high interest to the community. Looking at Massachusetts Avenue in East Lexington
would be staffs preference for such an additional piece to the Comprehensive Plan.
5
Part m IPir .-IPl ininiin Activities (1 -_ 4 imps) Estimate
Community Education& Engagement Plan $ 40,000
Buildout Analysis $ 35,000
Socio-Economic& Demographic Reports $ 12,000
Public Facilities and Financial Analysis $ 10,000
Prior Study Review $ 10,000
Project Initiation Meeting $ 10,000
................. .......................................................................................................................................................
Part 1 Total $ 117,000
..............................................................................................................................................................................................................................
Part 2: Element Development (12-18 imos)
Vision, Goals, & Implementation $ 35,000
Land Use $ 10,000
Housing $ 5,000
Economic Development $ 25,000
Natural Resources &Open Space $ 5,000
Public Services & Facilities $ 5,000
Transportation $ 25,000
Sustainability $ 15,000
Design Guidelines $ 10,000
Strategic Planning Areas (East Lexington) $ 25,000
Part 2 Total $ 160,000
Part 1 & 2 Subtotal $ 277,000
Contingency(-10%) $ 25,000
Grand Total $ 302,000
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discussion on Municipal Modernization Bill for Possible Town Meeting Acceptance (15min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
1.4
SUMMARY:
No vote is requested for this agenda item.
Update on certain changes in State law found in the recent Municipal Modernization Bill that may be of interest
to the Town.
SUGGESTED MOTION:
Not at this time.
FOLLOW-UP:
Acceptance of certain changes may be recommended for the 2017 annual town meeting.
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016 7:40 p.m.
ATTACHMENTS:
Description Type
D Sunnm wy. M'Roconr:t O nig e,kd>w1d in.munricign<nl Ma,mBarrr r v^r:tia,nr LIM Backup Matorrinl
Local Acceptance Statutes(Town Meeting approval required) in the Municipal Modernization Bill
1. Amendment to law providing municipalities with somewhat broader discretion to deny permits
and licenses to taxpayers with outstanding payments due to Town. This change will require
amendment to Town bylaw.
2. Allows municipalities to establish Revolving funds by bylaw rather than establish/reestablish
each year at Town Meeting.
3. Parking meter receipts currently revert to general fund unless specifically accepted by the Town
to be placed in a separate parking meter fund. The uses of parking meter receipts have also
been expanded and Parking Benefit Districts can be created, with the receipts collected used
solely within that district. The allowable uses of parking meter receipts have also been
expanded, including the operations of mass transit and facilities for biking and walking.
4. Towns can create a special education reserve fund that can be expended without further
appropriation. Expenditure of the fund, however, requires a vote of the School Committee and
Board of Selectmen. Lexington has already created a Special Education Stabilization Fund, but
appropriations from this fund requires Town Meeting approval.
5. Municipalities may now establish a speed limit of 25 MPH inside a thickly settled or business
district. Municipalities may also establish designated safety zones, with a posted speed limit of
20 MPH.
6. Municipalities may create rental revolving funds for the rental of any municipal or school
property. Lexington already did this when the Department of Public Facilities was created.
7. Municipalities may create a special fund for the payment of compensation and medical bills for
police and firefighters injured in the line of duty. Lexington already uses this approach,with
Town Meeting authorizing the account each year when it approves the shared expenses budget.
8. An annual property tax bill of less than $100 may be issued annually rather than quarterly. We
believe this will require a modification to our tax billing software.
Other Changes in State Law of Interest. No Town Meeting Acceptance Required
1. Increase the term for Bond Anticipation Notes from 5 to 10 years.
2. Deficit spending for snow/ice requires approval by Town Manager. Appropriation Committee
and Selectmen approval no longer required.
3. Amendment to law for pro-rated taxes for new construction that occurs after January 1
assessment date (unless rejected by Board of Selectmen). Awaiting regulations from DOR.
4. Application date for all types of tax exemptions and deferrals from real estate taxes is now April
1. Previously, different exemptions had different application dates.
5. Increase in the amount that can be expended from property insurance claim proceeds, from
$20,000 to $150,000, to restore or replace damaged property.
6. Police Departments may now issue tickets electronically for civil motor vehicle infractions.
7. Applicants for a wide variety of permits can be charged a fee,to be used by the municipality to
hire the necessary consultants to advise the community on the application. In the past, this
provision was limited to just certain permit types.
8. Changes the time period for the Assessors to conduct a townwide revaluation/recertification of
all properties from 3 to 5 years.
Prepared by Town Manager's Office and Finance Department 12/19/2016
9. Unexpended Bond proceeds not in excess of$50,000 may be used for the payment of other
debt service, with approval of the Board of Selectmen. Currently, Town Meeting approval is
required.
10. End of year transfers between budget line-items are now allowed without limitation, with the
approval of the Selectmen and Appropriation Committee. Previously,these transfers were
limited to 3%of the appropriation.
Prepared by Town Manager's Office and Finance Department 12/19/2016
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Review FYI Proposed Shared Costs Budget (10 min.)
PRESENTER: ITEM
NUMBER:
Rob Addelson,Assistant Town
Manager for Finance 1.5
SUMMARY:
Staff will review the proposed FY18 Shared Costs budget.
SUGGESTED MOTION:
Not at this time.
FOLLOW-UP:
Finance and TMO will finalize the FYI budget, for presentation to the Board on January 9.
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016 7:55 p.m.
ATTACHMENTS:
Description Type
D FKII8�,hp aaya o Q rm.efla,Nanntivo Backup Matorrinl
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington,Massachusetts
Mission: To provide and manage a comprehensive benefits program for Town and School
employees and retirees.
Budget Overview: Included in the Employee Benefits and Insurance program are costs for the
Town's pension assessment, workers'compensation, property and casualty insurance, unemployment
insurance, health, dental and life insurance benefits and the Medicare tax.
Employee Benefits is comprised of the following:
• Contributory Retirement Assessment: The assessment of the Lexington Contributory
Retirement System levied to the Town to finance a portion of retirement benefits of Town and
non-teaching School employees. This assessment is issued pursuant to Massachusetts
General Laws (MGL) Chapter 32 and is based on an actuarial valuation of the funding
obligations of the Lexington Contributory Retirement System. In addition to this assessment,
employee contributions - ranging from 5% to 11% depending on the date of hire - make up
the majority of the funding of the pension system.
• Non-Contributory Retirement: The cost of benefits for employees who retired prior to the
creation of the Lexington Contributory Retirement System.
• Employee/Retiree Benefits: The Town's annual contribution to finance: (1) the cost of health
insurance for active Town and School Department employees, and retirees; (2) the cost of
dental insurance for active Town and School Department employees, and retirees; (3) the cost
of life insurance for active Town and School Department employees and retirees; and (4) the
Town's 1.45% share of Medicare tax for all employees hired after 1986.
• Unemployment Compensation: The cost of unemployment payments for eligible employees
separated from Town or School Department employment. The Town self-insures for this
expense.
• Workers'Compensation: The medical costs incurred by Town and School employees injured
on the job, medical costs of former public safety employees who retired on accidental
disability, and for estop loss" insurance to mitigate the Town's exposure to extraordinary work-
related medical claims. The Town largely self-insures for this expense, but purchases
premium-based stop loss coverage for extraordinary claims.
• Property and Liability Insurance: The cost of premiums for policies that: (1) protect the Town
against property loss and damage; (2) insure the Town's vehicles; and (3) cover the Town
against liability claims.
• Uninsured Losses: A continuing balance account for uninsured property losses, settlements
and deductibles contained in various insurance policies.
FY 2018 Preliminary Budget&Financing Plan December 19,2016
IV-2
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington,Massachusetts
Authorized/Appropriated Staffing:
Staff support is provided through the Town Manager's Office, Human Resources and Finance
Department. Portions of the salaries of four employees are charged to the general fund health
insurance budget and property and liability insurance budget.
Budget Recommendations:
The FY2018 recommended All Funds Employee Benefits and Insurance budget is $34,701,077. This
is a $1,474,925 or 4.44% increase from the FY2017 budget. The recommended budget includes the
benefits costs (health, dental, life, Medicare and workers'compensation) for all proposed new
benefits-eligible municipal positions.
Changes Include:
1. A $250,000, or 4.76% increase in Contributory Retirement based on a funding schedule included
in the January 1, 2015 actuarial valuation of the Lexington Retirement System. This schedule
would result in full funding of the system's unfunded liability by 2025.
2. A $783 or 5.67% increase in Non-Contributory Retirement costs for employees receiving awarded
pensions prior to the creation of the Contributory Retirement system.
3. A $206,247 or 13.95% increase in the Town's contribution for Medicare Tax based on FY2016
actual costs, projected FY2017 and FY2018 salaries and wages, and historical rates of increase in
this tax. This increase is partially driven by retiring employees who are not covered by Medicare
(pre-1986) being replaced by employees covered by Medicare.
4. An $860,778 or 3.57% increase in the health insurance budget (All Funds). The FY2018 budget is
based on an increase of 5.0% in health insurance premiums across all plans and the projected
addition of ninety (90) subscribers (new retiree subscribers and active employees currently not
enrolled in the Town's plan subscribing in the future including active employees switching from
individual to family plans). The proposed budget does not include benefits for new municipal or
school positions. The health insurance associated with any prospective positions will be financed
from the allocations of estimated FY18 revenue to municipal and school operations reflected in the
Revenue Allocation model presented to Summit III on December 1, 2016.
5. A $28,939 or 2.72% increase in dental insurance costs (All Funds) based on estimated increase in
premium rates of 4% for FY 2018. The dental insurance associated with any prospective positions
will be financed from the allocations of estimated FY18 revenue to municipal and school operations
reflected in the Revenue Allocation model presented to Summit III on December 1, 2016
6. No increase in life insurance costs based on projected enrollments;
7. Level-funding of unemployment insurance based on a projection of a consistent number of
claimants for FY2018;
8. A $65,237 or 10.14% increase in workers'compensation costs based on FY2016 actual experience,
the continuation of$100,000 to finance the medical costs of former public safety employees who
FY 2018 Preliminary Budget&Financing Plan December 19,2016
IV-3
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington,Massachusetts
9. retired due to work-related injuries; the continuation of efforts to build a reserve balance in this
continuing balance account; and stop-loss insurance for all current and prospective municipal and
school positions recommended in the FY18 budget;
10. A $37,941, or 4.41% net increase in the costs of property and liability insurance based on an
estimated increase in premiums of 5%.
11. A $25,000, or 12.50% increase in the budget for uninsured losses. The balance in this continuing
balance account as of December 15, 2016 is $834,292.
FY 2018 Preliminary Budget&Financing Plan December 19,2016
IV-4
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington,Massachusetts
Budget Summary:
Funding Sources(All Funds) FY 2015 FY 2016 FY2017 FY2018 Dollar Percent
Actual Actual Estimated Estimated Increase Increase
Tax Levy $ 27,098,418 $ 28,693,403 $ 32,548,297 $ 33,990,651 $ 1,442,354 4.53%
Enterprise Funds(Indirects) $ 526,378 $ 572,440 $ 609,209 $ 638,929 $ 29,720 5.19%
Directed Fundin Revolvin Funds $ 83,502 $ 88,717 $ 68,645 $ 71,496 $ 2,851 3.21%
Total 00 Employee Benefits $ 27,708,298
Appropriation Summary(All Funds) FY 2015 FY 2016 FY2017 FY2018 Dollar Percent
Actual Actual Appropriated Requested Increase Increase
Compensation $ 91,365 $ 113,958 $ 112,256 $ 121,392 $ 9,136 8.14%
Expenses $ 27,616,933 $ 29,240,602 $ 33,113,896 $ 34,579,685 $ 1,465,789 4.51%
Total 00 Employee Benefits $ 27,708,298
Level-Service Requests(All Funds) FY 2015 FY 2016 FY2017 FY2018 Dollar Percent
Actual Actual Appropriated Re uested Increase Increase
Total 2110 Contributor Retirement $ 4,919,154 $ 5,185,638 $ 5,505,537 $ 5,755,537 $ 250,000 4.76%
Total 2120 Non-Contributor Retirement $ 13,447 $ 13,836 $ 13,837 $ 14,620 $ 783 5.67%
Total 2130 Medicare $ 1,404,332 $ 1,496,653 $ 1,530,069 $ 1,736,316 $ 206,247 13.95%
Total 2130 Health Insurance General Fund $ 18,770,557 $ 20,280,804 $ 23,217,346 $ 24,075,410 $ 858,064 3.77%
Total 2130 Health Insurance Non-General Fund $ 81,652 $ 62,577 $ 65,213 $ 67,927 $ 2,714 3.18%
Total 2130 Dental Insurance General Fund $ 968,888 $ 880,312 $ 1,030,000 $ 1,058,802 $ 28,802 2.88%
Total 2130 Dental Insurance Non-General Fund $ 1,078 $ 3,495 $ 3,432 $ 3,569 $ 137 4.00%
Total 2130 Life Insurance $ 23,222 $ 20,210 $ 25,000 $ 25,000 $ - 0.00%
Total 2140 Unemployment $ 233,370 $ 150,561 $ 200,000 $ 200,000 $ - 0.00%
Total 2150 Workers Compensation $ 402,508 $ 490,589 $ 734,765 $ 800,002 $ 65,237 10.14%
Total 2160 Property&Liability Insurance $ 802,581 $ 646,401 $ 675,952 $ 713,893 $ 37,941 4.41%
Total 2170 Uninsured Losses $ 87,510 $ 123,484 $ 225,000 $ 250,000 $ 25,000 12.50%
Total 00 Employee Benefits $ 27,708,298
Object Code Summary(All Funds) FY 2015 FY 2016 FY2017 FY2018 Dollar Percent
Actual Actual Appropriated Re uested Increase Increase
Salaries&Wages $ 91,365 $ 113,958 $ 112,256 $ 121,392 $ 9,136 8.19%
Overtime $ - $ - $ - -
Compensation $ 91,365 $ 113,958 $ 112,256 $ 121,392 $ 91136 8.17.
Contractual Services $ 27,616,933 $ 29,240,602 $ 33,113,896 $ 34,579,685 $ 1,465,789 4.52%
Utilities $ - $ - $ - $ - $ - -
Su lies $ $ $ $ $
Small Capital $ - $ - $ - $ $
Expenses $ 27,616,933 $ 29,240,602 $ 33,113,896 $ 34,579,685 $ 1,465,789 4.521
Total 00 Employee Benefits $ 27,708,298
Approprations Summary(General Fund Only) FY 2015 FY 2016 FY2017 FY2018 Dollar Percent
Actual Actual Appropriated Requested Increase Increase
Com ensation $ 91,365 $ 113,958 $ 112,256 $ 121,392 $ 9,136 8.19%
Expenses $ 27,534,203 $ 29,174,530 $ 33,045,251 $ 34,508,189 $ 1,462,938 4.53%
Total 00 0.
Approprations Summary(Non-General Fund) FY 2015 FY 2016 FY2017 FY2018 Dollar Percent
Actual Actual Appropriated Requested Increase Increase
Compensation I $ - $ -
Expenses $ 82,730 1 $ 66,072 1 $ 68,645 1 $ 71,496 1 $ 2,851 1 4.15%
Total 00
FY 2018 Preliminary Budget&Financing Plan December 19,2016
IV-5
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington,Massachusetts
Focus on: Health Benefits — Line Item 2130
While the cost of health insurance continues to be a concern for the Town of Lexington, as is
the case with all public and private organizations in this region and across the country, the
Town was successful in negotiating with the Employee Health Insurance Coalition to join the
State's Group Insurance Commission (GIC) health insurance program, which should help to
slow the future growth of this large cost driver.
The Town and the Public Employees Committee (PEC) have successfully negotiated a three
(3) year successor agreement to remain in the GIC through Fiscal Year 2018.
The table on the following page shows the number of employees and retirees enrolled in the
Town's health insurance program.
FY 2018 Preliminary Budget&Financing Plan December 19,2016
IV-6
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington,Massachusetts
Table 1: Health Insurance Enrollments
FY 2017 FY 2018
Budget Based Budget Based on
on Actual Actual
Subscribers plus Subscribers plus
Additional Additional
Projected Projected
Lives shown Lives shown
below below
Actual Actual Actual
Subscribers Subscribers Subscribers
November November November November November
2012 2013 2014 2015 2016
(FY 2013) (FY 2014) (FY 2015) (FY 2016) (FY 2017)
Subscribers
Town
Individual 67 74 81 85 83
Family 186 191 187 176 178
subtotal 253 265 268 261 261
School
Individual 317 333 337 358 333
Family 505 506 498 478 494
subtotal 822 839 835 836 827
Retirees 1112 1152 1189 1,222 1,243
subtotali 21871 22561 22921 2319 2331
Additional projected lives for budget purposes FY,2018
Position Vacancies
Individual 8 20
Family 12 0
subtotal 20 20
Estimated Open Enrollment
/ Qualifying Events(2)
Individual 8 10
Family 28 30
Retirees 50 50
subtotal 86 90
Total 2187 2256 2292 2425 2441
New Positions FY 2018
School(3) 30
Municipal(3) 1 0
Facilities Dept. - 0
subtotal 31 -
Estimated Reduction in Subscribers FY 1018
School
Retirees (t,"`5)1 ="`5)
Totall 21871 22561 22921 24211 2406
(1) The subscriber counts above do not include COBRA subscribers,but includes 9 employees who are not General Fund
employees.
(2) The projection shown under open enrollment/qualifying events is based on an assumption of current employees losing
coverage on their spouse's plans,and changes in marital status or dependent status.
(3) FY18 counts do not include any prospective positions to be recommended by the School Superintendent or the Town Manager.
Any new positions will be reflected in the Brown Book,The Town Manager's Recommended FY18 Budget and Financing Plan,after
review and approval of proposed school and municipal budgets by the School Committee and Selectmen,respectively.
FY 2018 Preliminary Budget&Financing Plan December 19,2016
IV-7
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington,Massachusetts
Table 2: Health Insurance Bud et: FY 2013-2018
Percentage
Increase
FY 2013 FY 2014 FY2015 FY2016 Budgeted Projected FY2017 to
Actual Actual Actual Actual FY2017 FY2018 FY2018
Town $ 3,397,070 $ 3,577,673 $ 3,540,828 TBD $ 4,010,013 $ 4,225,177 5.37%
School(2) $ 9,851,024 $ 9,957,423 $ 9,932,387 TBD $12,167,930 $12,551,250 3.15%
Retirees $ 5,026,524 $ 5,364,397 $ 5,207,456 TBD $ 7,035,114 $ 7,205,999 2.43%
Total $ 18,274,618 $ 18,899,493 $ 18,680,671 TBD $23,213,057 $23,982,426 3.31%
Mitigation Fund(3) $ 1,120,000 --- --- --- $ 300,000 $ -
Early Retiree Reinsurance Program(4) $ 336,492
Medicare Part B Penal (5) $ 101,205 $ 93,683 $ 89,886 $ 92,984 $ 99,388 $ 92,984 -6.44%
Net Budget Amount $ 19,495,823 $ 18,656,684 $ 18,770,557 $20,280,804 $23,612,444 $24,075,410 1.96%
(1)Portion of salaries attributable to health insurance administration is inclusive in these figures.
(2)FY2018 does not include costs of benefits for prospective new positions recommended by the Superintendent or Town Manager.
(3) Mitigation Fund is a one(1)time cost in FY17 per the agreement between the Town and the Public Employee
(4)The Early Retiree Reinsurance Program was a federal grant to employers who provided health insurance to retirees under 65 years old.
(5)Medicare Part B Penalty is the penalty the Town must pay due to deferred migration of retirees from active plans to Medicare supplement plans.
FY 2018 Preliminary Budget&Financing Plan December 19,2016
IV-8
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discuss Possible Schedule for Debt Exclusion Question(15 min.)
PRESENTER: ITEM
Carl F. Valente, Town Manager; Rob NUMBER:
Addelson,Assistant Town Manager for
Finance I'6
SUMMARY:
No vote is requested for this agenda item.
In February 2017, the Town is planning to issue Bond Anticipation Notes (BANS) for the purchase of 173
Bedford Street(approximately $4.4 million) and 20 Pelham Road($8 million). In the Town's financial model
presented at numerous financial Summit meetings, these purchases were included as potential projected funded
by excluded debt. Given that the BANS for these projects will come due in February 2018, staff wanted to
begin the discussion with the Board as to timing of a debt exclusion question. A debt exclusion vote will also
be necessary for the funding of the Hastings School project. The current timeline for that debt exclusion vote
is the fall of 2017 (see attached).
SUGGESTED MOTION:
None at this time.
FOLLOW-UP:
Finance.
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016 8:05 p.m.
ATTACHMENTS:
Description Type
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Update - Roof Replacement for Munroe Center for the Arts (5 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
1.7
SUMMARY:
No vote is requested for this agenda item.
At the 2016 Annual Town Meeting, a$298,000 appropriation was approved for the replacement of the roof at
the Town-owned Munroe School, which is leased to the Munroe Center for the Arts (MCA). While the MCA
agreed to an increase in rent payments to offset the full debt service costs of this project, they also indicated
that if the final project price came in at close to this amount, it would likely be beyond their financial capacity.
There was agreement, however, for the Town to bid this work and report back to the Board of Selectmen.
The project cost for this roof replacement came in at approximately $163,000. The MCA has agreed to
increase their monthly rent payment from$2000 to $5000 for the five-year period of the debt service for this
project.
SUGGESTED MOTION:
None requested.
FOLLOW-UP:
Town Manager's Office and Finance.
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016 8:20 p.m.
ATTACHMENTS:
Description Type
Anundimmit to Backup Matorinl
Amendment I
LICENSE AGREEMENT BETWEEN THE TOWN OF LEXINGTON AND THE
MUNROE CENTER FOR THE ARTS (MCA)
Notwithstanding section 5(b) of the License Agreement, the parties have previously agreed that
should the Town and the MCA agree to replace and/or repair the roof of the MCA and its related
appurtenances, the MCA will reimburse the Town of Lexington for all or a portion of the debt
service related to this work, on terms agreed to by the parties (see attached).
In February 2017, the Town will issue a level debt service bond for a term of five (5) years for
this project. The parties hereby agree that, effective with the monthly license payments
beginning July 2017 (paragraph 3 of License Agreement), the MCA agrees to increase its current
monthly payment of$2,000 to approximately $5000 for an estimated period of 60 months, to
cover the Town's annual debt service for this project. Once the final interest rate and bond
premium, if any, are known, the Town will revise the amount of this additional monthly license
payment to reflect the actual debt service and bond issuance costs.
At the conclusion of these debt service payments, the MCA monthly license payment will revert
to $2,000 unless the parties agree otherwise.
All other terms and conditions of this License Agreement shall remain in force, unless the parties
agree otherwise.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals as of this
day of , 2016.
The Munroe Center for the Arts Town of Lexington
By: By:
Name: Name:
Title: Title:
Per BOS vote: Date:
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Pelham Property-Consider Eminent Domain Taping (15 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
1.8
SUMMARY:
A vote is requested for this agenda item.
At the Board of Selectmen's meeting on December 5, the Board indicated it willingness to vote to take the 20
Pelham Road property by eminent domain, in the absence of a negotiated settlement. Given the request by the
School Committee to use this property for the Lexington Children's Place program, timely ownership of this
property is crucial, so that design work can begin.
SUGGESTED MOTION:
1. See Vote of Taking
2. Move to approve and sign Order of Taking
FOLLOW-UP:
Town Manager and Town Counsel.
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016 8:25 p.m.
ATTACHMENTS:
Description Type
D lkrto M'V"<nhigTM by Lsutiivonrt Qrarrnnin, Backup Matorrinl
Cd Order V"''akhr.g..TM Backup Matorinl
RECORD OF VOTE OF THE LEXINGTON BOARD OF SELECTMEN
December 19, 2016
At a duly called public meeting of the Lexington Board of Selectmen (the "Board") on
December 19, 2016, the Board voted as follows with respect to the land and improvements
containing approximately 8.41 acres commonly known as 20 Pelham Road in Lexington and
identified on Lexington Assessor's Property Map 31, Lot 65A(the "Property"):
To acquire the Property by eminent domain pursuant to G.L. c. 79 for educational and
community programing purposes, and administrative uses related to each such purpose, and
adopt an order of taking therefor in form and substance acceptable to the Board, such acceptance
being evidenced by a majority of the Board's signatures thereon, and to award damages in the
amount of Seven Million Four Hundred Thousand Dollars ($7,400,000) in accordance with said
G.L. c. 79; and to authorize the Town Manager to take all actions on behalf of the Town that are
reasonably necessary, in the judgment of the Town Manager, to complete the taking and
acquisition of the Property, including without limitation recording the order of taking, providing
notice of such order of taking, offering settlement, and paying damages, all as required by G.L. c.
79.
TOWN OF LEXINGTON
BOARD OF SELECTMEN
Suzanne E. Barry, Chairman
Peter C. J. Kelley
Joseph N. Pato
Norman P. Cohen
(A0404273.2)
ORDER OF TAKING
WHEREAS, the Board of Selectmen of the Town of Lexington (the"Town") hereby
certifies that the Town did vote to acquire by purchase or eminent domain, any fee, easement, or
other interest in all or part of the land known as and numbered 20 Pelham Road, Lexington,
Middlesex County, Massachusetts, containing 8.41 acres more or less and more particularly
shown as Lot 1 on a plan entitled"Compiled Subdivision Plan of Land in Lexington,
Massachusetts", dated March 31, 1983 and revised August 11, 1983, and prepared by Miller and
Nylander Co., Lexington, Massachusetts (the "Plan"), said Plan being recorded with the
Middlesex South Registry of Deeds (the "Registry") at Book 15198, Page 415 at Plan Book 979
of 1983 and described on Exhibit A attached hereto and incorporated herein by reference (the
Property"). The Property is also identified as Lot 65A on the Town of Lexington Assessor's
Property Map 31;
WHEREAS, the Board of Selectmen has deemed that public necessity and convenience
require that it should take charge of and take by eminent domain a fee interest in the Property for
educational and community programing purposes and administrative uses related to each such
purpose;
WHEREAS, the taking was authorized by a two-thirds vote at the 2016 Special Town
Meeting#2, held on May 9, 2016, pursuant to Article 2, a copy of which vote is recorded
herewith;
WHEREAS, the Property is currently owned by the Congregation of Armenian Catholic
Sisters of the Immaculate Conception, Inc., as evidenced by a Deed dated September 1, 1983 and
recorded with the Registry at Book 15198, Page 415;
1
(A0404047.9}
NOW, THEREFORE, we, the undersigned Selectmen of the Town of Lexington, acting
herein under the authority conferred on us by Chapters 40 and 79 of the General Laws, do hereby
adopt this Order of Taking to take, on behalf of the Town, a fee simple interest in all of the
Property, excluding only those matters of record set forth on Exhibit B attached hereto and
incorporated herein by reference (the "Exception Documents").
AND FURTHER ORDERED that included in this taking are all trees, roadway
improvements and all structures located in, over, across, upon and under the Property, including
but not limited to structures for the collection of storm drainage and sewerage, but not including
wires, cables, poles, pipes, conduits and other appurtenances for the conveyance of gas,
electricity, cable television, telephone or other electronic communication located in, on, under or
upon the Property, and not including any improvements or structures constructed or installed on
the Property pursuant to the Exception Documents.
AND FURTHER ORDERED that in accordance with the provisions of Chapter 79 of the
Massachusetts General Laws, as amended, an award of Seven Million Four Hundred Thousand
and 00/100 ($7,400,000.00)is made for the Property. The Town reserves the right to amend the
award in accordance with Section 6 of Chapter 79 of the Massachusetts General Laws, as
amended.
AND FURTHER ORDERED that no betterments are to be assessed under this Taking.
AND FURTHER ORDERED that a representative of the Town shall record this Order of
Taking in the Registry within thirty (30) days from its final passage, shall notify the Treasurer
and Collector of Taxes in the Town of Lexington of this taking in accordance with Chapter 79 of
the Massachusetts General Laws, and shall cause notice of the taking to be given to all persons
entitled thereto and do all things necessary for the validity of this Order of Taking.
[Signatures to appear on next page.]
2
(A0404047.9}
IN WITNESS WHEREOF, we, the Board of Selectmen, have executed this Order of
Taking this day of December, 2016.
TOWN OF LEXINGTON
BOARD OF SELECTMEN
Suzanne E. Barry, Chairman
Peter C.J. Kelley
Norman P. Cohen
Joseph N. Pato
The Commonwealth of Massachusetts
Middlesex County, ss.
On this day of December, 2016, before me, the undersigned Notary Public,
personally appeared
members of the Board of Selectmen for the Town of Lexington, proved to me through
satisfactory evidence of identification, which was personal knowledge, to be the persons whose
names are signed on the preceding or attached document and acknowledged to me that they
signed it voluntarily for its stated purpose.
Notary Public
My Commission Expires:
3
(A0404047.9}
EXHIBIT A
PROPERTY DESCRIPTION
A certain parcel of land with the buildings thereon situated on the southerly side of Pelham Road
in the Town of Lexington, County of Middlesex, Commonwealth of Massachusetts, bounded and
described as follows:
Beginning at a point on the southerly sideline of said Pelham Road at the northerly corner of the
granted premises at the northwesterly corner of Lot 2; thence
S 27-51 29E a distance of four hundred ninety nine and twenty two hundredths (499.22)
feet to an iron pipe in a stone wall. Said previous course bounded by Lot
2; thence
S 61-37-40W a distance of two hundred forty six and sixty one hundredths (246.61)feet
by lands now or formerly of Scottish Rite Masonic Library and Museum,
Inc. and now or formerly of Trustees of the Supreme Council of the
Ancient Accepted Scottish Rite or Free Masonry by a stone wall to a drill
hole; thence
N 32-18-30W a distance of two hundred forty four and forty hundredths (244.40)feet by
a stone wall to a point; thence
S 65-25-20W a distance of one hundred forty nine and forty five hundredths (149.45)
feet to a point; thence
S 21-17-50W a distance of one hundred twenty three and forty four hundredths (123.44)
feet by a stone wall to a point; thence
N 86-02-20W a distance of twenty eight and ninety two hundredths (28.92)feet by a
stone wall to a point; said previous four courses are bounded by land now
or formerly of Trustees of the Supreme Council of the Ancient Accepted
Scottish Rite of Free Masonry; thence
S 27-16-OOW a distance of nineteen and seventy six hundredths (19.76)feet by said land
now or formerly of Trustees of the Supreme Council of the Ancient
Accepted Scottish Rite of Free Masonry and now or formerly of Jack W.
and Cleo S. Wolter by a stone wall to a point; thence
S 37-31-10E a distance of forty two and thirty hundredths (42.30)feet by a stone wall
to a point; thence
4
(A0404047.9}
S 46-44-50W a distance of one hundred sixty seven and eighty hundredths (167.80)feet
by a stone wall to a point; said previous two courses are bounded by land
now or formerly of Jack W. and Cleo S. Wolter; thence
S 29-45-OOW a distance of ninety seven and seventy five hundredths (97.75)feet by a
stone wall to a point; thence
N 68-05-30W a distance of fifty three and ninety two hundredths (53.92)feet by a stone
wall to a point; said previous two courses are bounded by land now or
formerly of Mary Ann Connors; thence
N 48-29-40W a distance of four hundred seventeen and eighty one hundredths (417.81)
feet by a stone all to a point; thence
N 78-07-50W a distance of seventy one and eighty eight hundredths (71.88)feet by a
stone wall to a drill hole; the last two courses are bounded by land now or
formerly of the Town of Lexington; thence
N 61-46-50E a distance of one thousand twenty one and ninety nine hundredths
(1021.99)feet by the southerly sideline of said Pelham Road, mostly by a
stone wall to the point of beginning.
The above described parcel of land comprises 8.41 acres more or less and is more particularly
shown as Lot 1 on a Compiled Subdivision Plan of Land in Lexington, Massachusetts, dated
March 31, 1983, revised August 11, 1983 and prepared by Miller and Nylander Co., Lexington,
Massachusetts recorded in Book 15198, Page 415 at Plan Book 979 of 1983.
Also intending to take all right, title and interest, if any, of the Congregation of Armenian
Catholic Sisters of the Immaculate Conception, Inc. in those portions of Pelham Road as shown
on the Plan referenced herein.
5
(A0404047.9}
EXHIBIT B
EXCEPTION DOCUMENTS
1. Rights and easements set forth in Grant for water purposes to Town of Lexington dated
December 9, 1957 and recorded with said Registry at Book 9082, Page 293.
2. Taking of easements by the Town of Lexington for the Layout of Pelham Road dated
April 11, 1960 and recorded with said Registry at Book 9583, Page 360.
3. Taking for Construction of Water Main in Pelham Road by the Board of Selectmen of the
Town of Lexington, acting as a Board of Water and Sewer Commissioners, dated
May 16, 1960 and recorded with said Registry at Book 9603, Page 404.
4. Taking for sidewalk construction by the Town of Lexington Board of Selectmen dated
May 7, 1962 and recorded with said Registry at Book 10035, Page 98.
6
(A0404047.9}
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discuss Municipal Use of 20 Pelham Road Property (10 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
1.9
SUMMARY:
No vote is requested for this agenda item.
At Summit 3 on December 1, the School Committee indicated that the 20 Pelham Road property is their
priority for the Lexington Children's Place(LCP)program(pre-kindergarten). This was confirmed at the
Summit meeting on December 14. Further, the School Committee indicated that they expected to use only the
classroom portion of the building for the LCP and that the gym and cafeteria would be available for municipal
use.
Given the proximity of the 20 Pelham Road property to the Community Center, staff would like the
Selectmen's approval to begin discussing programmatic uses of this portion of the building. This
information would then be provided to the design team(DiNisco Architects) as part of the overall
design analysis and recommendations for the building.
SUGGESTED MOTION:
None at this time.
FOLLOW-UP:
Recreation staff, Recreation Committee, Facilities staff, Community Center Program Advisory Committee.
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016 8:40 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Annual License Renewals (5 min)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
1.10
SUMMARY:
The attached list of annual license renewals is ready for your approval and signatures. Included are several
liquor licensees whose licenses will only be released once all requirements have been met.
Please approve and sign all the licenses for the establishments and the Selectmen's office will mail out the
licenses by the end of December.
SUGGESTED MOTION:
Motion to approve the license renewals for 2017 as presented.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016 8:50 p.m.
ATTACHMENTS:
Description Type
D 20117 License Ron owuak Rut 2 Backup Matorrinl
License Renewals - 2017
Coin
Lexington Elks Hector M.Reyes
959 Waltham Str.,PO Box 176
Lexington Elks Hector M.Reyes
959 Waltham Str.,PO Box 176
Lexington Post 3007 VFW Ed Fitzgerald
2 Hayes Lane
Lexington Post 3007 VFW Ed Fitzgerald
2 Hayes Lane
Tio Juan's Margaritas Mexican Restaurant Chrisanne Shirley
438 Bedford Street
Waxy O'Connor's Douglas P.Carcione
94 Hartwell Avenue
Waxy O'Connor's Douglas P.Carcione
94 Hartwell Avenue
Common Carrier
M&L Transit Systems, Inc. Michael D'Ampolo
60 Olympia Avenue
M&L Transit Systems,Inc. Michael D'Ampolo
60 Olympia Avenue
M&L Transit Systems, Inc. Michael D'Ampolo
60 Olympia Avenue
M&L Transit Systems, Inc. Michael D'Ampolo
60 Olympia Avenue
Friday,December 16,2016 Page.7 of 4
Licensees.ALL LICENSES RENEWAL
Common Victualler
Avenue Deli Yong Jae You
1806 Mass.Avenue
Bruegger's Bagel Bakery Jo-Anne Perry
413 Waltham Street
BulPan Restaurant Jae B.Park
27 Waltham Street
Dunkin Donuts Tim Lott
141 Mass.Avenue
Dunkin Donuts Philip Moniz
317 Woburn Street
Fruitee Yogurt Chiahu Lin
1707 Mass.Avenue,#5
Peet's Coffee &Tea Brian Troy
1749 Mass.Avenue
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Friday,December 16, 2016 Page 2 of 4
Licensees ALL LICENSES RENEWAL
Entertainment
Aloft Lexington Matthew Blanchette
727 Marrett Road-A
Beijing Chinese Dining Xiao Feng Cheng
1709 Mass.Avenue
Bol lywood Cafe Arvinder Singh
135 Mass.Avenue
BulPan Restaurant JaeB.Park
27 Waltham Street
Element Lexington Neil Dang
727 Marrett Road-B
it Casale Filippo de Magistris
1727 Mass.Avenue
Inn at Hastings Park Trisha P.Kennealy
2027 Mass.Avenue
Lemon Grass Restaurant Chairuch
1710 Mass.Avenue Pichetshote/Warang Tip
Asci
Lexx Restaurant Chris Bateman
1666 Mass.Avenue
Prime Roast Beef& Seafood Ganesh P.Sedhain
321 Marrett Road
Tio Juan's Margaritas Mexican Restaurant Chrisanne Shirley
438 Bedford Street
Via Lago Donna Deflice
1845 Mass.Avenue
Vine Brook Tavern Eric F.Nusbaum
20 Waltham Street
Waxy O'Connor's Douglas Carcione
94 Hartwell Avenue
Liquor Club
Knights of Columbus Thomas Henneberry Pending inspection
177 Bedford Street
Lexington Elks Lodge 2204 Hector Reyes Pending inspection
959 Waltham Str.,PO Box 176
Lexington Golf Club Henry Liu Pendinginspection
55 Hill Street
Lexington Post 3007 VFW Ed Fitzgerald Pending inspection
2 Hayes Lane
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Friday,Dece»rber 16, 2016 Page 3 of 4
Licensees ALL LICENSES RENEWAL
Liquor Cominon Victualler
Beijing Cuisine Po Pai complete
1709 Mass.Avenue
BulPan Restaurant Jae B.Park complete
27 Waltham Street
Lexx Restaurant Chris Bateman complete
1666 Mass.Avenue
Royal India Bistro Balvinder Gahunia complete
7 Meriam Street
Vine Brook Tavern Lindsay Kick Pending inspection
20 Waltham Street
Waxy O'Connor's Douglas P.Carcione Pending Inspection
94 Hartwell Avenue
Liquor Innholder°
Inn at Hastings Park (Artistry on the Green Trisha Perez Kennealy complete
2013-2027 Mass.Avenue
Liquor Retail Package Goods Store
Apex Wine and Spirits, LLC Igor Ostrovsky Pending WC update
46E Bedford Street
Liquor Wine and Malt
Daikanyama Japanese Cuisine Sui Ming Chow complete
43 Waltham Street
Taipei Gourmet Mei L Liang Pending updated TiPS
211 Mass.Avenue
The Upper Crust Shawn Shenefield Pending WC update
41 Waltham Street
Lodging/Innkeeper
Aloft Lexington Matthew Blanchette
727 Marrett Road-A
Element Lexington Neil Dang
727 Marrett Road-B
Inn at Hastings Park Tricia Perez Kennealy
2013-2027 Mass.Avenue
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Friday,December 16,2016 Page 4 of 4
UcL,nsees ALL LICENSES RENEWAL
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One-Day Liquor License - Spectacle Management
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
C.1
SUMMARY:
Spectacle Management has requested a one-day liquor license to sell beer and wine in the lobby of the Cary
Memorial Building on Saturday, January 28, 2017 from 7:00 p.m. to 11:00 p.m. during the Lenny Clarke
Comedy Show.
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016
ATTACHMENTS:
Description Type
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Tax Bill Insert-Business Directory
ITEM
PRESENTER: NUMBER:
C.2
SUMMARY:
The Economic Development Department is creating a Lexington Business Directory for the Town's website.
The attached tax bill insert, which will be included in only commercial and personal property tax bills, will
solicit businesses that wish to be included on this webpage.
SUGGESTED MOTION:
Move to approve the tax bill insert regarding the Town's proposed business directory.
FOLLOW-UP:
Economic Development Office
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016
ATTACHMENTS:
Description Type
Lexington Business Directory
The Town of Lexington is creating a new Business Directory for Lexington-based businesses that will be
available on the Town's website starting February 2016. The directory offers an opportunity to list the
business's web address, a photo, location, and summary to help connect residents and visitors to our
local commercial and retail services. Businesses must opt into the directory by filling out the Business
Listing Request Form at the following link: httE.//www.lexinEtonma,Bov/business-form
Your business will be approved within 48 hours followed by a confirmation email to publish the listing as
submitted in the form.
Please contact Economic Development Coordinator Megan Zammuto at mzammuto@lexingtonma.gov
or 781-698-4568 with any questions.Thank you!
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Sign Eagle Congratulations Letter -Noah Garberg
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chairman
C.3
SUMMARY:
You are being asked to sign a letter of commendation for Eagle Scout, Noah Garberg, Troop #10.
SUGGESTED MOTION:
Motion to sign a letter of commendation congratulating Noah Garberg for attaining the highest rank of Eagle in
Boy Scouting.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
12/19/2016
ATTACHMENTS:
Description Type