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Home My WebLink About2016-12-05 BOS Packet - Released SELECTMEN'S MEETING Monday, December 5, 2016 Selectmen Meeting Room 6:30 PM AGENDA EXECUTIVE SESSION 1. Executive Session-Exemption 10: Community Choice(Electricity)Presentation(30 6:30 p.m. min) PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. Appoint Town Comptroller(5 min) 7:10 p.m. 2. Establish FY17 Tax Rate/Minimun Residential Factor(15 min.) 7:15 p.m. 3. Update- Cell Tower RFP Planned for Police Station Site(10 min) 7:35 p.m. 4. Review and Approve New Contract for Lexpress Service(15 min.) 7:40 p.m. 5. Update-Parking Management/Parking Permit System(20 min) 8:05 p.m. 6. Review Revised Draft-Payment in Lieu of Parking Policy(20 min) 8:25 p.m. 7. Consider RCN License Transfer of Ownership (5 min) 8:45 p.m. 8. Pelham Property-Consider Eminent Domain Taking(5 min.) 8:50 p.m. 9. Approve Lexington Municipal Management Association Collective Bargaining 8:45 p.m. Agreement, FY'17-19 (5 min) 10.Annual License Renewals (5 min) 8:50 p.m. CONSENT AGENDA 1. Water& Sewer Commitments 2. Approve Property Tax Bill Insert 3. Approve Free Holiday Shoppers Parking at Depot Lot 4. Sign Eagle Congratulations Letter- Dylan Jackson 5. Approve One Day Liquor License-Cantata Singers ADJOURN 1. Approximate Adjourn Time 9:00 P.M. The next meeting of the Board of Selectmen is scheduled for Monday, December 19, 2016 at 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Device.s Available on Repast �� All agenda time and the order of items are approximate and subject to change. Recorded by LeWedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Executive Session-Exemption 10: Community Choice (Electricity) Presentation(30 min) PRESENTER: ITEM Mark Sandeen, Sustainable Lexington NUMBER: Committee; John Shortsleeve, Energy ES.1 Consultant SUMMARY: Move to the Board of Selectmen to go into executive session to discuss trade secrets or confidential, competitively-sensitive or other proprietary information provided in the course of activities conducted as a municipal aggregator under section 134 of said chapter 164. See attached information SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 6:30 p.m. ATTACHMENTS: Description Type AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Appoint Town Comptroller (5 min) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager I.1 SUMMARY: With the retirement of Assistant Town Manager for Finance/Comptroller, Rob Addelson, in January, a recruitment for his replacement has been undertaken. Ms. Ciccolo and Mr. Cohen participated on the interview panel. The Town Manager is recommending the appointment of Carolyn Kosnoff to this position. Under the Town's Charter, the appointment of Assistant Town Manager for Finance is made by the Town Manager. The appointment of Comptroller is made by the Board of Selectmen. SUGGESTED MOTION: Move to appoint Carolyn Kosnoff as Town Comptroller, effective with a starting date to be determined by the Town Manager. FOLLOW-UP: TMO DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 7:10 p.m. ATTACHMENTS: Description Type D k$a.rsunx:r Backup Matorrinl ° ~. �� A �� J. ��/�� °r�v^�� ' ^� ^»~ ^^.��~�,n��o o 10VVar Street, Lexington, MA SUMMARY Finance manager with 15 years of experience including 11+ years incorporate finance at a global financial institution. Recent focus on capital adequacy calculations, financial analysis and reporting to executive management and bank regulators, In-depth knowledge of financial products. GAAP accounting and SEC Reporting, Excellent writing, communication, analytical and managerial skills. PROFESSIONAL EXPERIENCE State Street Corporation, Boston. /@A Vice President, Regulatory Capital and Reporting Manager October 2O12—Present ^ Oversee production of monthly Basel III capital adequacy ratios and risk-weighted asset calculations including detailed flux analysis, trends and monitoring ofthresholds ~ Produce quarterly capital results package for executive management including CFO/Executive summary, the earnings"story"for Investor Relations and presentations for E&A and Risk Committees ~ Oversight of quarterly filings to primary federal regulator including FFIEC 101,102 &031 and FRY-9C , Prepare regulatory footnote and K8D&A capital disclosures for SEC Reporting 1O-(3/1U'K ° Coordinate periodic reviews and responses to internal and external auditors and federal bank nagu|o\ore ^ Review and interpret regulatory reporting and GAAP accounting updates and apply as applicable ° Maintain department policies, prooadorax, controls and self-assessments ^ Implemented an automated capital calculation engine(Moody's Risk Authority) via agile methodology ^ Manage a team of finance professionals, including mentoring, career planning and performance evaluations SEC Reporting Manager July 2QO5—October 2O12 , Prepared quarterly (10-Q) and annual (10-K)SEC filings including review of disclosure documentation, writing disclosure for KAD&A and completing GAAPchecklists , Researched and analyzed peer bank disclosures, new accounting pronouncements and SEC disclosure requirements, including drafting new and revised disclosures and recommendations for future filings ^ Partnered with Investor Relations on preparation and review of quarterly earnings release documents including 8-Ks. press releases, financial trends and analyst earnings call script ^ |ntegratedXBRL into SEC filings vioVVorkiva platform ^ Two promotions in7-yeana Cavell America |nc.. Cambridge, K8/\ April 2U84—July 2O05 Quantitative Analyst , Built complex expected |oaa modes for insurance industry clients using an Excel platform , Researched and analyzed legal and financial documents to extract pertinent information for inclusion in exposure models " Consulted with attorneym, account managers, re'inounera, ontua/ies, and environmental experts for model inputs Credit Control Services (CCS). Newton, MA September 2001 —AprU 2084 Client Relationship Manager, Business Analyst ° Presented operations model atsa|es meehnQs, road shows and new ciient roll-outs ° Performed on-site training for new and existing clients ^ Reported monthly, quarterly and annual results plus ad-hoc reports to CCS clients EDUCATION Bentley University, Waltham, MA Bachelor of Science in Finance, 2OO1 SKILLS MS C)f5oe 0uihm. particularly Excel-, Hyperion Eaebaae, SQL developer; VVmrkivaVVdeak: KAuodys Risk Ano|yUoo AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Establish FYI Tax Rate/Minimun Residential Factor (15 min.) PRESENTER: ITEM NUMBER: Rob Addelson, Greg Johnson, Chairman, Board of Assessors 1.2 SUMMARY: On November 7, 2016, the Board of Assessors presented information to the Board of Selectmen on factors that will affect the determination of the Fiscal Year 2017 tax rate. This was the first of three meetings on setting the rate. On November 21, 2016, the Board held its second of three meetings; a tax classification hearing to consider tax rate setting options available under property tax classification and to take public comment on classification. Tonight's meeting is for the Board to set an FY2017 tax rate. The Board must take four votes which are described in the memorandum from the Board of Assessors to the Board of Selectmen included in the attached Fiscal Year 2017 Tax Classification Packet. The votes are to: . Establish a residential factor (see Exhibit A); . Determine whether to adopt the Open Space Discount; . Determine whether to adopt the Residential Exemption and, if so, the percentage(up to 35 percent); . Determine whether to adopt the Small Commercial Exemption SUGGESTED MOTION: . Establish a residential factor(see Exhibit A); . Determine whether to adopt the Open Space Discount; . Determine whether to adopt the Residential Exemption and, if so, the percentage(up to 35 percent); . Determine whether to adopt the Small Commercial Exemption FOLLOW-UP: Finance will submit to DOR for its approval. DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 7:15 p.m. ATTACHMENTS: Description Type Cl C"overmonx) Town of Lexington Fiscal Year 2017 Tax Classification Packet v5 M�Rti�� O�`O v 'Q ~ 41 zo rn Q APRIL 19TN LEXrx G10 Prepared for: Lexington Board of Selectmen Prepared by: Lexington Assessors Office Chairman, Gregory A. Johnson Member, Edmund C. Grant Member, Casimir R. Groblewski Robert F. Lent, Director of Assessing Tax Classification December 5, 2016 MEMO To: Lexington Board of Selectmen From: Lexington Board of Assessors Subject: FY2017 Tax Classification Date: December 5, 2016 This memo is intended to provide the Board of Selectmen with the necessary information to conduct a Public Hearing and Information Session on the tax classification options available under Massachusetts General Laws. The classification amendment requires the Board of Selectmen to consider four selections with respect to the setting the FY2017 tax rate. The decision of the Board for each alternative must be submitted to the DOR on form LA5. The four (4) selections are: 1. Selection of a residential factor 2. Selection of a discount for Open Space 3. Residential exemption 4. Small commercial property exemption 1. Selection of a residential factor. (Class 1: Residential; Class 2: Open Space; Class 3: Commercial; Class 4: Industrial, etc.) The Board of Selectmen may choose to adopt a residential factor, which will increase the tax rate applied to the commercial, industrial, and personal property (C-I-P) classes, up to a maximum factor (multiplier) of 1.750. Adopting such a factor will shift a larger portion of the overall Lexington tax levy to the commercial, industrial, personal property classes (CI P), thereby reducing the portion of the tax levy borne by the owners of residential property. Attached Exhibits A & Exhibit B demonstrate the effect that several possible "factor" choices will have by identifying the tax levy percentage borne by each classification of properties, and the resulting tax rates. Approximately 100 of the 351 communities in Massachusetts adopt this component of classification. 2. Selection of a discount for Open Space. Massachusetts General Law Chapter 59 Sec. 2A defines Class 2 Open Space as: "..land which is not otherwise classified and which is not taxable under provisions of chapters 61, 61 A or 61 B, or taxable under a permanent conservation restriction, and which land is not held for the production of income but is maintained in an open or natural condition and which contributes significantly to the benefit and enjoyment of the public." The Board of Selectmen may choose to adopt an exemption, discounting the assessed value of Open Space to a maximum of 25% for any property that is classified as Open Space. The Board of Assessors has not identified any property in Lexington that meets the definition of Open Space according to the statute. To our knowledge, Bedford is the only community in the Commonwealth of Massachusetts to adopt this exemption. Lexington Board of Selectmen Tax Classification Public Hearing December 5, 2016 3. Residential exemption. The Board of Selectmen may choose to adopt a maximum residential exemption of up to 35% (in prior years, this maximum was 20%). If adopted, the tax relief would apply only to owner-occupied properties. The residential properties assessed below the "break-even valuation" point will realize a reduction in taxes while the residential properties assessed above the "break-even valuation" point must pay additional taxes to compensate. Non owner-occupied properties (including apartment buildings and vacant land) would have a substantial increase in taxes. Please refer to Exhibit H in this classification packet for details of the impact of the residential exemption if it were adopted. Fourteen communities in Commonwealth of MA, typically those with a substantial base of rental units, are currently offering this exemption including Barnstable, Boston, Brookline, Cambridge, Chelsea, Everett, Malden, Nantucket, Provincetown, Somerset, Somerville, Tisbury, Waltham and Watertown. In FY2017, Lexington's Single Family Dwellings have an average assessed value of approximately $932,000 (see Exhibit C); however, the average assessed value among all residential parcels - a component in calculating the distributional impact of the residential exemption - is approximately $867,000 (see Exhibit H). All residential parcels include single family dwelling, two & three family buildings, vacant land, condominiums, and apartment buildings. 4. Small commercial exemption The Board of Selectmen may choose to adopt a small commercial exemption of up to 10% of the property valuation to be granted to commercial (not industrial) property that meets the requirements of the law. To qualify, eligible businesses must have occupied the property as of January 1, must have had no more than ten (10) employees during the previous calendar year, and the property must have a assessed valuation of less than $1,000,000. While the eligible business does not have to own the property, all occupants of the commercial portion of the property must qualify. Again, the compensation for this exemption tax relief is borne within the other properties in the CIP class. Currently, ten (10) communities in the Commonwealth of Massachusetts offer the small commercial exemption including Auburn, Avon, Bellingham, Braintree, Dartmouth, New Ashford, Seekonk, Somerset, Westford and Wrentham. 2 EXHIBIT A: ALTERNATIVE TAX RATE SCENARIOS FOR FY2017 FY2016-FY2017 Change in Levy Limit and Values Factors Determination of FY2017 Levy Limit FY2016 Maximum Allowable $163,093,744 NIA FY2016 FY2017 %CHANGE Levy Limit Maximum Allowable Levy Limit $163,093,744 $170,277,803 4.40% Amended New Growth $0 0.00% Tax Levy (FY16 actual,and FY17 $163,074,847 $170,277,803 4.42% Proposition 2 1/2 increment $3,869,226 2.37% levy limit) Residential Valuation $8,862,601,990 $9,361,100,630 5.62% New Growth Increment $3,309,344 2.03% Comm+Indl+PP Valuation $1,185,945,695 $1,228,355,980 3.58% Override $0 0.00% Total Valuation $10,048,547,685 $10,589,456,610 5.38% Debt Exclusion Increment 5,489 0.00% Residential Tax Rate $14.60 T.B.D. T.B.D. FY2017 Maximum Allowable $170,277,803 4.40% Levy Limit Comm/Indl/PP Tax Rate $28.40 T.B.D. T.B.D. % LEVY CHNG:FY16 TO FACTOR %SHARE OF LEVY TAX LEVY TAX RATE FY17 C-I-P RESID C-I-P RES C-I-P RESID C-I-P RESID C-I-P RESID COMMENTS 1.000 1.000 11.60% 88.40% $ 19,751,888 $ 150,525,915 $16.08 $16.08 -41.36% 16.33% SINGLE TAX RATE 1.050 0.993 12.18% 87.82% $ 20,739,482 $ 149,538,321 $16.88 $15.97 -38.42% 15.57% 1.100 0.987 12.76% 87.24% $ 21,727,076 $ 148,550,726 $17.69 $15.87 -35.49% 14.80% 1.150 0.980 13.34% 86.66% $ 22,714,671 $ 147,563,132 $18.49 $15.76 -32.56% 14.04% 1.200 0.974 13.92% 86.08% $ 23,702,265 $ 146,575,537 $19.30 $15.66 -29.63% 13.28% 1.250 0.967 14.50% 85.50% $ 24,689,860 $ 145,587,943 $20.10 $15.55 -26.69% 12.52% 1.300 0.961 15.08% 84.92% $ 25,677,454 $ 144,600,349 $20.90 $15.45 -23.76% 11.75% 1.350 0.954 15.66% 84.34% $ 26,665,048 $ 143,612,754 $21.71 $15.34 -20.83% 10.99% 1.400 0.948 16.24% 83.76% $ 27,652,643 $ 142,625,160 $22.51 $15.24 -17.90% 10.23% 1.450 0.941 16.82% 83.18% $ 28,640,237 $ 141,637,566 $23.32 $15.13 -14.97% 9.46% 1.500 0.934 17.40% 82.60% $ 29,627,831 $ 140,649,971 $24.12 $15.02 -12.03% 8.70% 1.550 0.928 17.98% 82.02% $ 30,615,426 $ 139,662,377 $24.92 $14.92 -9.10% 7.94% 1.560 0.927 18.10% 81.90% $ 30,812,945 $ 139,464,858 $25.08 $14.90 -8.51% 7.78% 1.570 0.925 18.21% 81.79% $ 31,010,464 $ 139,267,339 $25.25 $14.88 -7.93% 7.63% 1.580 0.924 18.33% 81.67% $ 31,207,982 $ 139,069,820 $25.41 $14.86 -7.34% 7.48% 1.590 0.923 18.44% 81.56% $ 31,405,501 $ 138,872,301 $25.57 $14.84 -6.76% 7.33% 1.600 0.921 18.56% 81.44% $ 31,603,020 $ 138,674,782 $25.73 $14.81 -6.17% 7.17% 1.610 0.920 18.68% 81.32% $ 31,800,539 $ 138,477,264 $25.89 $14.79 -5.58% 7.02% 1.620 0.919 18.79% 81.21% $ 31,998,058 $ 138,279,745 $26.05 $14.77 -5.00% 6.87% 1.630 0.917 18.91% 81.09% $ 32,195,577 $ 138,082,226 $26.21 $14.75 -4.41% 6.71% 1.640 0.916 19.02% 80.98% $ 32,393,096 $ 137,884,707 $26.37 $14.73 -3.82% 6.56% 1.650 0.915 19.14% 80.86% $ 32,590,615 $ 137,687,188 $26.53 $14.71 -3.24% 6.41% 1.660 0.913 19.26% 80.74% $ 32,788,133 $ 137,489,669 $26.69 $14.69 -2.65% 6.26% 1.670 0.912 19.37% 80.63% $ 32,985,652 $ 137,292,150 $26.85 $14.67 -2.06% 6.10% 1.680 0.911 19.49% 80.51% $ 33,183,171 $ 137,094,631 $27.01 $14.65 -1.48% 5.95% 1.690 0.909 19.60% 80.40% $ 33,380,690 $ 136,897,112 $27.18 $14.62 -0.89% 5.80% 1.700 0.908 19.72% 80.28% $ 33,578,209 $ 136,699,594 $27.34 $14.60 -0.30% 5.65% 1.710 0.907 19.84% 80.16% $ 33,775,728 $ 136,502,075 $27.50 $14.58 0.28% 5.49% 1.720 0.906 19.95% 80.05% $ 33,973,247 $ 136,304,556 $27.66 $14.56 0.87% 5.34% 1.730 0.904 20.07% 79.93% $ 34,170,766 $ 136,107,037 $27.82 $14.54 1.45% 5.19% 1.740 0.903 20.18% 79.82% $ 34,368,284 $ 135,909,518 $27.981 $14.52 2.04% �5,041% 1.750 0.902 20.30% 79.70% $ 34,565,803 $ 135,711,999 $28.14 $14.50 2.63% 4.88 o FY17 MAX SHIFT 3 m (L 0 M M C-4 C-4 C-4 It It LO M M r-- C) C) C) C) C) C) C) C) C) C14 C) 0000 It C) C) C) C) C) C) C) U-) U-) F- 'i c) c) c) c) 't 't 't 't ED (D F- F- F- F- F- F- F- U-) ED (D F- 05 05 F- r-- F- F- F- F- F- F- F- F- F- L) — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — LL > M It r-- C14 It r-- M LO M (0 It (0 (0 It r-- LO M M M M M LO M M LO C) LO It M It M M LO UJ 0) 0) CN — C14 0) — r-- C14 00 — 00 0) (0 cl) — LO r-- 0) C14 C) C14 0) 0) 0) — CD �t C14 r-- r-- r-- (0 -j r-- 00 C) — — C-4 CO C-4 CO C) M LO CO — C-4 M 4 LC) 10 LC) CO — M M — C-4 — C-4 C-4 C-4 C-4 — 8 M M M M CO CO CO CO C-4 C-4 C-4 C-4 CN C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 ui J LO C) r-- LO M M (0 M It M r-- C14 M r-- M It M It M LO C14 M M (0 C14 r-- M C) M r-- C14 C) C) < 0) 0) C) 0) C) (0 CO CN It — r-- 0) r- U) CD 00 LO CN C14 r-- 0) — C14 It It 0) r-- — cl) cl) �}' 00 (0 > CD C14 M M C14 CO C-4 C-4 00 r-- LO CO C-4 C-4 C-4 CO CO (0 (0 (0 It C-4 C14 — — C14 C14 C-4 C-4 CO CO CO C-4 — — CN CN CN CN CN CN CN CN C14 — — — — — — — — — — — — — — — — — — — — — — — — — — — r-- QO M M QO M (0 QO LO LO QO M LO It C-4 LO IDLO CD U") QO M C-4 QO IN r-- LO cCD CD r-- 00 r-- CD00 CN 00 — LO CD CO 10 00 't 0) 1'- CD CD M M LO LO r-- CN CN CN CO 00 C4 M M M r QO r-- QO M CD It QO M M M r-- QO LO It M It QO M CD CD M r-- M r-- r-- r-- r-- M 6 r-_ Q0 Q0 Q0 Q0 Q0 Q0 Q0 Q0 r-_ Pl- Pl- Pl- Pl- r-_ r-_ r-_ r-_ r-_ r-_ r-_ r-_ r-_ m m r-_ r-_ r-_ r-_ r-_ Pl- Pl- Pl- Pl- Cl) -J LO M C) M M LO r-- r-- 'tt Q0 C-4 M M r-- M r-- (0 r-- (0 r-- LO M r-- It M M M CD C-4 M M CD CD < CD — — M C-4 CD M CO (.0 LO CO C-4 CD C,4 It 0) It r-- r-- C,4 CD r-- LO LO CD CO N M (0 (0 LO C14 V' > 0) 00 P- c0 c0 r-- 6 r-- r-- C-4 r-- r-- r-- c0 c0 M M M 6 r-- r-- M M r-- r-- r-- r-- c0 c0 c0 r-- M M CD CD CD CD CD CD CD Itt CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD LO CD CD CD CD CD CD CD CD U") CD CD CD CD CD CD CD LO (0 (0 M M LO (0 (0 (0 M 00 U") M O C14 (0 LO M M ly� 1�--�C'�ly�C'�P--�P--�ly�P--�cc�0�C\�C\�cc�--� 1�--�C'�C'�LC) LC) C�C'�LC) LC) "I--� "I"�"I C�lc_ (0 (0 CD r-- 'tt M (0 m �; 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CO N V_ r N ~ m g LLNr� } m ��e�o it 7 c Q O rn m m ro ro v rn r "' m rn r a Or N N o 3y CN} OO) tD V m EV»of LL�} N Norf A Ormr Mo0 N OMof D h N p tD of O O O) � LLN 0R mcn O cis Gl N O) LL Ef3 fA M LL N X cc N o rn r cro or,� ov o r ro cNo r' �� o ro r ro r, r o r ro }II r o ro r ro v o r r ro u�'� �r. r R } O M(q } LL N EA M i EA i - EA i � EA EA i LL M EA(O M r O Z N } O O) tD (O O) O V tD (O (O fr p N tD (O O p O W v n } O I� N } O N ON } of N r } N m lI } O N V ! } N 6 /� LL c fA V n LL N fA M� ! A LL N fA� A fA� A LL Y fA fA A N LL o o O O O O O C7 C7 C7 rn C7 u� C7 C7 m LL N �m O LL LL Ef3 fA � N fA i fA i � N � C F R r h N G N y m LL ro EA y3 O� LL N EA M - EA ¢O EA AO AOA Co zz zz zz z z N }LL N �ENA EVA zOO zOO z0(0 z0(0 O o 0 r_ r_ r_ r_ r_ r_ r_ r_ r_ r_ r_r_ C 3 3 O- C 3 3 O- C 3 3 O- C 3 3 O- C 3 3 O- C 3 3 X o m m m r r m m m m r r m m m r r m m m r r m m m r r m m m r r O LL LL d LL LL Q a LL LL '�d LL LL d LL LL d LL LL N Q LL >> Ur LL > > LL >> G LL > > LL > > LL > > W V O_C a-O (O (O > O C a -O (O (O O C a-O (O (O 3 O C a -O(O (O O C a -O (O (O E O C a , —(O C Ir N Q Q LrL LrL O Q N Q O LrL LrL Q N Q O LrL LrL Q Q N Q O LrL LrL a Q N Q O LL LL a Q N Q O LrL LrL R O w C C O O w Q C O Q C O w Q C > O w Q C 1,2 w Q C 9 o 6 N N O ? O p� N N �� ? p� o Y Q Y Q Y > m m w Y > m m w Y > m m w Y > m m • M a m N m O(O m Q • I� m Q • D m Q O m N M � O 4 4 • a F 0 4 4 V F O 4 4 • N F p 4 4 • G N F O 4 4 • 'O N F fA O L N O_ N • N — — N — • N N — — N — — N N —— VI I Op� yNNN V V SA SuE N ma a J . 0 x m a a of E of x m a a y x m a a 0 x m a a • m N x x x Q c Q F x x x ¢ F x x x ¢ F x x x • a¢ F x x x J °¢ F x x x o m m m m c Q � y �W C W • O LL o O LrL o N LrL > o • O>- 0I o 1 LrL > o laL SO p a g a a ¢ ¢ CO • a U o o • • ? m z ¢' EXHIBIT E: TAX FACTORS AND TAX RATES - COMPARABLE COMMERCIAL COMMUNITIES AND CONTIGUOUS COMMUNITIES COMPARABLE COMMERCIAL COMMUNITIES FY2016 FY2015 FY2016 C/l/P RESIDENTIAL C-I -P C-I -P RESIDENTIAL C7P C-I -P MUNICIPALITY RATE RATE SHIFT RATE RATE SHIFT Cambridge $13,096,396,324 $7.82 $19.29 1.703 $6.99 $17.17 1.733 Waltham $3,399,532,419 $13.13 $31.79 1.750 $12.24 $29.53 1.749 Newton $2,703,175,348 $11.61 $22.38 1.738 $11.38 $21.94 1.748 Burlington $2,138,554,119 $11.35 $29.40 1.626 $11.46 $28.28 1.575 Woburn $1,931,305,573 $10.17 $26.30 1.750 $10.05 $25.79 1.750 Wellesley $1,392,155,700 $11.56 $11.56 1.750 $11.83 $11.83 1.000 Needham $1,275,693,764 $11.29 $22.43 1.750 $11.54 $23.02 1.750 Lexington $1,185,945,695 $14.86 $29.10 1.750 $14.60 $28.40 1.750 Watertown $1,183,538,270 $15.03 $27.87 1.750 $13.68 $25.40 1.750 COMMUNITIES CONTIGUOUS TO LEXINGTON FY2016 FY2015 FY2016 RESIDENTIAL C-I -P C-I -P RESIDENTIAL C-I -P C-1 -P MUNICIPALITY TOTAL VALUE RATE RATE SHIFT RATE RATE SHIFT Arlington $8,513,898,549 $13.55 $13.55 1.000 $12.80 $12.80 1.000 Bedford $3,194,692,927 $14.62 $32.12 1.750 $15.28 $33.50 1.750 Belmont $6,598,368,011 $12.90 $12.90 1.000 $12.56 $12.56 1.000 Burlington $5,534,799,894 $11.35 $29.40 1.626 $11.46 $28.28 1.575 Lexington $10,048,547,685 $14.86 $29.10 1.750 $14.60 $28.40 1.750 Lincoln $1,973,333,662 $14.15 $18.60 1.300 $13.99 $18.39 1.300 Waltham $9,946,294,086 $13.13 $31.79 1.750 $12.24 $29.53 1.749 Winchester $6,591,905,517 $12.14 $11.40 N/A $11.68 $11.02 N/A Woburn $6,486,536,260 $12.14 $11.40 N/A $11.68 $11.02 N/A 8 O O O O O O O O O O O O O O O O O O O O O O O O O a o - y = l0 00 li N O O li 00 n N 01 00 N n li O O N 01 CY O N M n M (� IA O O M CY n i-I 1.0 O N 1.0 00 CY 00 N a4 CY O CY 1.0 N M 00 N n 00 N 1.0 N R I- > M M i-I i-I i-I i-I N i-I i-I rq M N i-I i-I N i-I N N N i-I i-I 4- 0 r CY N Cl 00 O O 01 N M 00 l N 00 M 01 O O N li l0 O 00 n M n th > � � 00 rn m 00 00 r, 00 rn 00 00 � m 00 rn 00 r, 00 r, rn r, r, 00 00 R -O CO O O (O (O O O LO O O O LO (O M N O) O M N O 00 O � O y O 00 O O � (O _ I' r-- N CD 00 00 N N It r-- It 00 r-- r-- (M 0') O N � (O CD LC) LC) M N N O � CO O N 00 LO N � - N O - 00 O O th O O 00 tM 00 V' (Y 00 ti V' O 00 00 (Y LC) (p V' N P- 00 00 N th 00 (O N d) O) 00 r-- It r-- d' O) O 00 O) (O r- O N LC) N O t O O 00 O LC) 00 00 � 'zt M) N LC) 00 LC) O 'zt � � 'zt O O � Q O r- O �t N O) (O 00 '' '' 00 (O 00 00 CO (O LO N LO (O (O O (M Cy)�t00 N It O) IttM 0') 0') r-- d' It N (O 00 �t �t LC) � r-- LO 00 00 W O O M LC) O O N C O d) O LC) O O LC) tM N N � O O 00 It It O O tM N O O O) O) O) 00 00 r- � � � � (O (O (O 0 CO N N J Q ` 00 (1h 00 (O O O O O CO O M) - N C) O It 0) O N O N M Mr-- N �t (0 r- 00 N d) 00 00 B O 0) (0 (0 O O M It O � � M O N � ` N M M O I� (O (O (O I� t0 'zt I� N I� (O O 'zt 00 LC) (O M a 00 (O LO I-- I� �_ N O I-- LO LO N I- M M 0) M � O) 0) r-- N It N Q LO O r-_ r-_ 00 (O 00 LO LO !P M O m O M m � O) 00 LO N U (0 (M - It M O N 00 � N - to LO O (O CO � - O It It � � M W E IA P- (O (M N 00 N d) (O N N Ln O O LC) N tM LC) Ln P- O r- '1' N '^ N O) O 00 (O 00 CO CO LO N M 00 M 00 � 1- (O N �t O LC) O N V, E y CO O I-- N M LO O N (O M CO CO 00 N L(') O 00 (O LO O LO O W Cl) r-_ CD CD O O CD CD CD CD CD CD CD CD CD �}' 0) CD 00 CD CD CD CD V N LO O �t I-- 00 O I-- 00 CDtO 00 00 M M I- CD (0 I- I-- co co O N Cl) co O co �t 00 �t L(') �t M M I- O 00 - N LC) 0) O I-- CO �t O O CO I-- Q R 21 (M tM N tM N (O M r- 00 (M V' N N LC) V tM 0 00 P- (O 00 r- L I-- I-- N N O) 00 M 00 O CO CO tM CO � � O I- O 0 �t N 1- (O - N I- r-- O CO M LO (O �t CO LO r-- O M (O (O (O �t (O CL J O P- N P- N P- (O P- (M tM O V 4LC) LC) N V LC) V' r- LC) 00 00 N tM P- y- CO N M CD (O LC) N MOO LO CD '�t CO LO �t CO N r-- � (O M Q a s M N V N N N N I- N N t M N N N (O N Ln O d) LO O O O O �}' O 0 0 w m m 0 0 0 0 0 0 0 0 0 �}' O N O N O O O N O O O N It M O O O O O O O O O LO O _ O O It LC) O �}' (M O O O OD tM d) O 00 d) d) d) 00 M N LC) r �0 N V' M I-- �t I-- M CD �- CO (O CD CO (O O (O 00 �tM N CO N '±Lr LO (.0 (.0 tM O N CD CD (0 00 00 to N (.0M CO LO r-- (.0 CO r-- LO LO LC) w (M � (.0O d) 00 O 00 O) O ( 00 � lzt O LC) 'zt 'zt d) d) �� LC) tM N V, 00 (O N O r-- LO CO r-- COW �t d) r-- 00 M M � M [,- CD 00 1- LC) � M O � M �t LO M (O O M � �t O LO W M (.0 LO M M LO r-- N (.0 N CO N lA Z N O CO O CD CD CD N �t N 0 0 0 It It CD CD 00 CD �t CD N LO M M '�t '�t O O O � O O O M M � (O '�t N O M O (O CO LO 00 tM O O �}' O N d) 00 (O O OD O �}' O O 00 N N N 00 N CO CO CO N LO N N N CO O O CO tM P- N O M LO N LO V' LO LO M M LO CO I- (O LC) LC) O O O N M O O N (O 00 G N 00 M 00 I� 00 LC) M 00 P, LC) tO N 00 (O 00 I� O (O O M LC) N O C I-- N 00 00 (O Vt I- 00 Vt M eP M CO 00 00 (O CO O (O O I-- 00 I- G E M 00 0) �t (0 CO I-- CD CD (0 CO N CO CO I-- CO It I-- I- (O CD �t �t N O O O O � N LC) O) (.0 N CO It CO 00 M P- M LC) M N LC) O U 00 � N N LO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N o 0 0 CL ^ R CL QO LO ' N N O tM CL 0 LC) (O N O O O O M (O (O O O P 00 N O M LC) O (O O LC) N N LO LO M O CO M '�t CO LC) O to (O O LC) �t �t m 00 O O O O (O lzt M (O LC) 00 (O O LC) O N O to (O O O M LC) O M 00 N (O N 00 LC) 1— w N Vt N O O O �t O M O M M LO LO O N 00 V' �t LC) �t (0 M w N (O '�t r-- r-- N O LC) N O O M M M N N CD O M 0 0 M W R y lzt O O O N O O O O O) tM t0 lq' lzt L() 00 00 N N N O M O LC) (� 'O O M 00 CD O O CD (O CO N CM (O M N N M CD CD 0) LC) N 0)2 CO LO N LO r-- CD '�t (O CO W �t M O CD 00 (O N �t (O (O r � y LC) O N � LC) O O LC) N M 00 L() N C O O C N N LC) O X N w OMO N N O r-- CD00 0) CD 0) 00 (O 1- 1- CO r-- O O LO O LO LO LO LO W to L O O O O O O O O O O O W O O O O O O O O O O O O O Q R N CD CD CD CD CD CD CD CDO O O O O O O O O O O O CD CD CD CD CD -O >- N N N N N N N N N N N N N N N N N N N N N N N N N N t) t0 R t) J th � t) ` A f( th LL R Q r E Q. �_ air E co E cCa 3 > J Q L V O in tTi 0) p O tm p `a) Cp > O O D O N N N OL (6 53 O O (6 O N >, N = 0) N -G N "6 � 0) p N o m c� z z m m 0 cn LL � � � � zQ � LLQzwcn0- .- t) V O N M '-t N O n 00 M 101v N M CY N L() l0 r, 00 M i 4 1-4 i 4 i 4 i 4 i-1 i-1 i-1 i-1 N N N N N N EXHIBIT G: TAX FACTORS and TAX RATES for Aaa and AAA RATED COMMUNITIES FY16 TAX RATE FY16 TAX FY16 SHIFT RESID%OF C-I-P%OF RESID EXEMPTION FY2013 AREA SO.DENSITY PER CAPITA Massachusetts Municipality Bond Rating RESIDENTIAL RATE C-I-P FACTOR TOTAL VALUE TOTAL VALUE ADOPTED POPULATION MILES SO MILE INCOME Lexington Aaa $14.60 $28.40 1.75 88.2% 11.8% No 32,650 16.4 1,991 $103,679 Acton AAA $19.23 $19.23 1.00 88.2% 11.8% No 22,891 20.0 1,445 $59,235 Andover AAA $14.82 $25.99 1.54 81.1% 18.9% No 34,477 31.0 1,112 $73,316 Arlington AAA $12.80 $12.80 1.00 94.0% 6.0% No 44,028 5.2 8,467 $47,558 Barnstable AAA 1 $9.31 $8.411 1.00 88.0% 12.0% Yes 44,641 60.01 744 $55,218 Bedford AAA $15.28 $33.50 1.75 78.8% 21.2% No 13,975 13.71 1,020 $55,218 Belmont Aaa $12.56 $12.56 1.00 94.7% 5.3% No 25,332 4.7 5,390 $79,444 Boston AAA $11.00 $26.81 1.75 65.4% 34.6% Yes 645,966 48.4 13,346 $25,332 Boxborough AAA $16.36 $16.36 1.00 76.1% 23.9% No 5,137 10.4 494 $53,865 Brewster AAA $8.43 $8.43 1.00 94.1% 5.9% No 1 9,754 23.0 424 $28,936 Brookline Aaa $10.42 $16.99 1.72 90.0% 10.0% Yes 59,128 6.8 8,695 $69,781 Cambridge AAA $6.99 $17.71 1.73 62.2% 37.8% Yes 107,289 6.41 16,764 $54,587 Canton AAA $12.79 $26.36 1.67 77.9% 22.1% No 22,221 18.9 1,176 $51,977 Chatham AAA $5.02 $5.02 1.00 93.2% 6.8% No 6,131 16.2 378 $47,569 Chilmark AAA $2.71 $2.71 1.00 97.8% 2.2% No 913 19.1 48 $57,405 Concord Aaa $13.92 $13.92 1.00 91.4% 8.6% No 19,285 24.9 774 $119,191 Dartmouth AAA $9.84 $15.01 1.39 82.2% 17.8% No 34,557 61.6 561 $29,281 Dedham AAA $15.49 $33.02 1.75 80.7% 19.3% No 25,299 10.51 2,409 $44,218 Dennis AAA $6.53 $6.53 1.00 92.2% 7.8% No 14,067 20.6 683 $28,569 Dover AAA $12.88 $12.88 1.00 97.3% 2.6% No 5,797 15.3 379 $215,602 Duxbur AAA $15.55 $15.55 1.00 95.8% 4.2% No 1 15,288 23.8 642 $77,562 Eastham AAA $7.44 $7.44 1.00 96.1% 3.9% No 4,932 14.0 352 $30,996 Hamilton AAA $17.25 $17.25 1.00 95.1% 4.9% No 8,131 14.6 557 $67,519 Harvard AAA $18.05 $18.05 1.00 95.0% 5.0% No 6,569 26.41 249 $59,979 Hingham AAA $12.49 $12.49 1.00 87.6% 12.4% No 22,740 22.5 1,011 $90,533 Hopkinton AAA $17.03 $17.03 1.00 83.4% 16.6% No 15,918 26.6 598 $72,454 Lincoln AAA $13.99 $18.39 1.30 96.5% 3.5% No 6,565 14.4 456 $137,262 Littleton AAA $17.69 $28.04 1.41 98.8% 21.2% No 9,246 16.6 557 $43,791 Manchester By The Sea AAA $11.07 $11.07 1.00 93.3% 6.7% No 5,249 9.3 564 $117,993 Marblehead AAA $11.10 $11.10 1.00 94.7% 5.3% No 20,187 4.51 4,486 $76,007 Marion AAA $11.31 $11.31 1.00 92.4% 7.6% No 4,919 14.6 337 $76,007 Mashpee AAA $9.08 $9.08 1.00 90.9% 9.7% No 14,068 23.5 599 $30,674 Matta oisett AAA $13.20 $13.20 1.001 93.6% 6.4% No 6,172 16.5 374 $48,970 Milton AAA $13.50 $21.70 1.57 94.1% 3.9% No 27,270 13.0 2,098 $63,132 Natick AAA $13.57 $13.57 1.00 77.6% 22.4% No 35,214 15.1 2,332 $48,128 Needham AAA $11.54 $23.02 1.75 85.9% 14.1% No 29,736 12.61 2,360 $94,199 Newton Aaa $11.38 $21.94 1.75 88.9% 11.1% No 87,971 10.5 8,378 $108,727 Norwell AAA 1 $16.50 $16.50 1.00 70.1% 29.9% No 10,723 20.9 513 $69,936 Orleans AAA $6.46 $6.46 1.00 92.3% 7.7% No 5,868 14.2 413 $43,774 Reading AAA $14.50 $14.50 1.00 91.7% 8.3% No 25,327 9.9 2,558 $46,209 Sherborn AAA $20.57 $20.57 1.00 95.4% 4.6% No 4,239 16.0 265 $180,027 Sudbury AAA $17.80 $25.11 1.38 93.4% 6.6% No 18,367 24.41 753 $98,133 Watertown AAA $13.68 $25.40 1.75 81.1% 18.9% Yes 32,996 4.1 8,048 $38,375 Wayland Aaa $17.34 $17.34 1.00 94.9% 5.1% No 13,444 15.2 884 $144,135 Wellesley AAA $11.83 $11.83 1.00 87.1% 12.9% No 29,090 10.2 2,852 $164,153 Wellfleet AAA $6.83 $6.83 1.00 95.5% 4.5% No 2,733 19.8 138 $37,996 Wenham AAA $16.98 $16.98 1.00 96.3% 3.7% No 5,055 7.7 656 $70,142 Westborough AAA $17.77 $17.77 1.00 83.7% 16.3% No 5,055 20.51 247 $54,189 Westford AAA $16.30 $16.50 1.00 84.9% 15.1% No 23,265 30.6 760 $51,876 Weston JAAA 1 $12.16 $12.16 1.001 95.6% 4.4% No 11,853 17.0 697 $306,253 Westwood JAAA 1 $16.441 $28.27 1.701 85.5% 14.5% No 14,876 11.01 1,3521 $98,937 10 EXHIBIT H: ADOPTION OF RESIDENTIAL EXEMPTION - PROPERTY TAX IMPACT ANALYSIS RESIDENTIAL EXEMPTION WORKSHEET FISCAL YEAR 2017 INFORMATION TOTAL RESIDENTIAL VALUE $9,344,321,800 TOTAL#RESID. PARCELS 10,778 AVG. RESIDENTIAL PARCEL $866,981.05 EXEMPTION @ 35% 35% EXEMPTION$AMOUNT $303,443 ESTIMATED#EXEMPTIONS 9,710 TOTAL RESID. EXEMPT VALUE $2,946,435,112 PRELIMINARY RESID. RATE(FY2017) $14.50 TOTAL RESID. REVENUE $135,492,666 NEW RESID.ASSESSED VALUE $6,397,886,688 NEW RESID. RATE $21.18 (a) (b) (C) (d) (e) (f) (g) (h) 0) EXEMPTED PRELIMINARY ANNUAL ASSESSED NET TAX RATE @ PROPERTY VALUE @ 35% ASSESSED DERIVED TAX NET TAX $Change %Change ASSESSED VALUE 1.75 SHIFT TAX BILL EXEMPTION VALUE 1 RATE BILL (g-c) (h/c) $300,000 $14.50 $4,350 $270,000 $30,000 $21.18 $635 -$3,715 -85.39% $400,000 $14.50 $5,800 $303,443 $96,557 $21.18 $2,045 -$3,755 -64.74% $500,000 $14.50 $7,250 $303,443 $196,557 $21.18 $4,163 -$3,087 -42.58% $600,000 $14.50 $8,700 $303,443 $296,557 $21.18 $6,280 -$2,420 -27.81% $650,000 $14.50 $9,425 $303,443 $346,557 $21.18 $7,339 -$2,086 -22.13% $691,700 $14.50 $10,030 $303,443 $388,257 $21.18 $8,222 -$1,807 -18.02% $700,000 $14.50 $10,150 $303,443 $396,557 $21.18 $8,398 -$1,752 -17.26% $800,000 $14.50 $11,600 $303,443 $496,557 $21.18 $10,516 -$1,084 -9.35% $900,000 $14.50 $13,050 $303,443 $596,557 $21.18 $12,634 -$416 -3.19% $962,340 $14.50 $13,954 $303,443 $658,897 $21.18 $13,954 $0 0.00% $1,000,000 $14.50 $14,500 $303,443 $696,557 $21.18 $14,751 $251 1.73% $1,100,000 $14.50 $15,950 $303,443 $796,557 $21.18 $16,869 $919 5.76% $1,250,000 $14.50 $18,125 $303,443 $946,557 $21.18 $20,046 $1,921 10.60% $1,500,000 $14.50 $21,750 $303,443 $1,196,557 $21.18 $25,340 $3,590 16.51% $1,750,000 $14.50 $25,375 $303,443 $1,446,557 $21.18 $30,635 $5,260 20.73% $2,000,000 $14.50 $29,000 $303,443 $1,696,557 $21.18 $35,929 $6,929 23.89% $2,500,000 $14.50 $36,250 $303,443 $2,196,557 $21.18 $46,518 $10,268 28.33% $3,000,000 $14.50 $43,500 $303,443 $2,696,557 $21.18 $57,107 $13,607 31.28% $5,000,000 $14.50 $72,500 $303,443 $4,696,557 $21.18 $99,462 $26,962 37.19% 1 Residential Exemption may not reduce the taxable value of the property to less than 10 percent of its full and fair cash value. *BREAK EVEN ASSESSED VALUE, NO TAX IMPACT. $962,340 11 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Update - Cell Tower RFP Planned for Police Station Site (10 min) PRESENTER: ITEM NUMBER: Rob Addelson,Assistant Town Manager for Finance 1.3 SUMMARY: Staff Update-Cell Tower RFP With the loss of a cell tower in the center of Town, Town staff has been working with the Communications Advisory Committee and HDC on an alternative site on the Police Station campus. To this end, the Town and its consultant have drafted an RFP to solicit proposals for a new cell tower. The Town's objectives in offering this RFP are to: 1. Develop the Site for the provision of Wireless Communications in the Town as part of the Town's planning effort to regulate and control the placement, construction and modification of Wireless Communications Facilities in the Town; 2. To allow the Town use of Tenant's Facilities to install radio communications for the needed enhancement to the Public Safety network, and to obtain greater security and control of the Town intranet system. 3. Develop the Site for the generation of revenue to the Town, and derive more value from the responsible use of the property; 4. Insure that any wireless facilities constructed pursuant to this RFP are designed and constructed in accordance with good planning and design, with a minimum of visual, environmental and other impacts on nearby property owners and the public; and 5. Maximize revenue to the Town, consistent with and subject to the objectives above. SUGGESTED MOTION: Not at this time FOLLOW-UP: RFP is in staff/legal review, and, with the Board's support, will likely be issued in January. DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 7:35 p.m. ATTACHMENTS: Description Type z o r C9 zEn X w 1 r Wit, 1 141 j xr l s r 4 / ,W� f � � e / L c � t / 7 S � f / r m x x / —/ Q z p g / e f f ¢ \ / ,.. cl cl ww a) m a > AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review and Approve New Contract for Lexpress Service (15 min.) PRESENTER: ITEM NUMBER: Hank Manz, Chairman, TAC; Jeanette Rebecchi, Transportation Coordinator 1.4 SUMMARY: Representatives from the Transportation Advisory Committee(TAC)will present their recommendations regarding a new contract for Lexpress bus service, effective July 1, 2017. An RFP was issued this fall to obtain proposals for the provision of Lexpress bus service and a new fleet of vehicles. The RFP Selection Committee recommends the current contractor, M&L Transit Systems, as the lowest responsive bidder. If approved, the Town will enter into a four year plus two option year contract with M&L who will provide a fleet of Glaval Universal vehicles and drivers at a straight hourly charge.All service costs (fuel, insurance, driver wages, general overhead, maintenance, etc.) are paid for by the contractor. The recommendation is to award this contract for a up to a six year period. Under the Town's purchasing bylaw, contracts in excess of three years require approval by the Board of Selectmen. SUGGESTED MOTION: Move to authorize the Town Manager to award the Lexpress contract to M&L Transit, for a period of four years, with two one-year options to extend. FOLLOW-UP: Staff will prepare the necessary contract documents. DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 7:40 p.m. ATTACHMENTS: Description Type d ra ,ORUr tiOR Pre",onrtation, D Roconnnnnuwndationn.toAwadCbnntract C"overmonn> , i CL aw CL jj I� 3 r , rlr /� r »»r»»»rrJJ I l 11 I Jlr i IJJJJ/ j/ r r , r , 1 / r r r J r f 11 r 1 JJ r i 1J111JJ �f%dOffO0d1 I � r rr i f 1f r rrr or r 1 f i r i a 1 � a 1r f i i i r r� � , l i �1 ( r r / r r r r » rr 1 r �J ar � �111111111 i r/ ��rrrr / f J i l IIfJJ1 / »IA i�r IIIJJI 1 Jl � r l I / � 1 J Ee un io io co cO O CL 4-0 y > 3 m m > LLLL LL iSLL eA MEMO TO: Carl Valente, Town Manager Charlotte Rodgers, Human Services Director FROM: Jeanette Rebecchi, Transportation Manager DATE: December 1, 2016 RE: Lexpress Contract Vendor Selection The Lexpress contract Selection Committee held two meetings to evaluate the non-price and price proposals for providing Lexpress bus service for the Town of Lexington. The Committee consisted of Jeanette Rebecchi, Charlotte Rodgers, Michelle Kelleher, and Hank Manz. The Town received proposals from M&L Transit and TransAction Corporate Shuttles. The Committee ranked both companies as Highly Advantageous overall. However, M&L was selected as the preferred vendor due to providing a superior vehicle and a lower cost proposal. M&L bid a twenty passenger Glaval Universal built on a Ford chassis rather than the Glaval Titan 11 built on a Chevy chassis initially specified in the RFP. After speaking to Forrest River, the manufacturer of both vehicles, we understand the Glaval Universal to be a superior vehicle due to the following attributes: • Ford has a notably better supply chain management system for parts. • The Universal is a heavier bus, meaning it can accommodate one more standee on board. • M&L included an upgraded wheelchair lift with a max load of 1000lbs at no extra cost. • M&L indicated that vehicles built on a Ford chassis have a longer lifespan. The Selection Committee also recommends that the Town select M&L's basic bid proposal with two, low-cost add-ons: security cameras and branding the back-up vehicle for rotation through main fleet service. Security cameras are becoming industry standard, and would be helpful to have when investigating incidents involving bus or driver. Wrapping the back-up vehicle for rotation through main fleet service has two important benefits: (1) customers would no longer be confused by a plain white vehicle driving the regular route, and (2)it would more evenly distribute the mileage/wear and tear experienced by the three main fleet vehicles. These two options add $0.30/hour and $0.17/hour respectively for a total of an additional $0.47/hour. Over the average five year contract, this amounts to an estimated $20,981. Note, branding a fourth bus does not commit the Town to using or paying for four buses at any given time. 5 year Cost for Add-ons Brand & Rotate 4th Bus $ 7,589 Security Cameras $ 13,392 Both $20,981 Overall, the price per hour for each vehicle is increasing from $55.29/hour under the FY17 contract to $65.42/hour in the new FYI contract, an increase of 17.5%. The hourly rate for each subsequent year of the contract increases approximately 2.5%per year. This can be attributed to the higher cost of maintaining an aging fleet and estimated inflation. Using average annual service hours, the estimated Lexpress contract budget for the next six fiscal years is shown below. The contract is for a minimum of four years plus two option years. M&L Basic Bid w/ Selected Options Hourly Rate Annual Estimate Current Contract-FY17 $ 55.29 $ 493,629 Year 1 -FY18 $ 65.42 $ 584,070 Year 2 -FY19 $ 67.05 $ 598,622 Year 3 -FY20 $ 68.71 $ 613,443 Year 4-FY21 $ 70.42 $ 628,710 (optional)Year 5 -FY22 $ 72.17 $ 644,334 (optional)Year 6 -FY23 $ 73.96 $ 660,315 Lr)j O f ova a, vvC: > uo v u Qj � vtic °� .� m a .Z o� > 4= ao � � vi u I u v v of M Qj u Ol Q ti > rm'I o o N F. Q1 yr to Q � ti o f Lu o E ti uu Qj � ,L H N i Ctn -0 Q Loo) Nam- 41 J_[ �V��"i�IVtl��riiV,,,r•p�� C C:� i 4�LU v � i 0 M C 0 t� o 0)•- E Oz o � -j ,, �jI L Q) 4.1 j% 0 .0- 4.1 v' VVVVVVVVVVVVVVgrw yyyyyyyyyy' �f (p rlVffffffffffflt J / l f / / / / i / ,:((�� J++ @V/>l, Iq / wglit, M IT, w = E v ou d o i:: d d o U as ...� / o v) P. 4 � xa � o � y o Cam � � � o � Ca ' ' Uf✓ > o / cq —cd s, / , oU � � vvv' nO wxa � � � � � � gwvdnUdueO4s 7= 6 ""-- b n on r%� cv `, 3 p o Ln R R R k x F R a r Qn .5� ✓ /,%�% , � � o.�.�,� 5 �d y R ° R :r °: o � ? � ICI � ■ / AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Update-Parking Management/Parking Permit System(20 min) PRESENTER: ITEM Melisa Tintocalis, Economic NUMBER: Development Director; Claire Goodwin, Management Analyst 1'S SUMMARY: Per the Board's request, staff will present an update on the implementation of the Parking Management Plan. In particular, staff is not recommending changes in the parking permit system for 2018. SUGGESTED MOTION: None. FOLLOW-UP: Staff will continue to implement the parking management plan and monitor the results. 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L E O v L E 0 w U O U a) � U > '� Iv E ._ — O t./) o N c� > � u a) v o > ca v > a, 0 E U a C: ,� O •c a a O It cn O m � C: Ec �: E ° ,gyps „r � � E 0 if U C6 /�/�� a 0 L.L 41,Al v Z' I �rt nnmm � UuA� r,� Qb n�m /l �oct I/ l;"irll 2� ar j I/ It AW lam° G �� A ,I I'l a �� SSREv, aelooR� Wo 3��d�o Q AID �S, w koR N x u N N' *e 5 n N Jy� 7 y a' VIP qT 011 d w 5� S' a N r N 7 U 4 N N a .eP w AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review Revised Draft-Payment in Lieu of Parking Policy (20 min) PRESENTER: ITEM Melisa Tintocalis, Economic NUMBER: Development Director;Aaron Henry, Planning Director 1'6 SUMMARY: Staff will present a revised draft of the Payment in Lieu of Parking(PILOP)policy. Changes are based on the Board's comments from the September 26, 2016 meeting. At that meeting, Board members commented that change of use of a property should be excluded from the PILOP policy, although perhaps substantial changes should be required to meet parking or PILOP requirements. With the exclusion of change of use, staff is suggesting a somewhat larger PILOP payment of$10,000 per waived parking space instead of the $8,000 per space proposed in the previous draft. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 8:25 p.m. ATTACHMENTS: Description Type D Drafl Q'a,lca y By. k.tw/Roguk.aion BOARD OF SELECTMEN POLICY Payment In Lieu of Parking (PILOP) Policy Date Approved by BOS: Signature of Chair: I. PURPOSE The Payment In Lieu Of Parking (PILOP)policy provides criteria for parking mitigation when the required number of parking spaces for a proposed project is not provided, resulting in increased pressures on the Town's supply of public parking. II. BACKGROUND All projects that do not meet the Town's parking requirements are allowed to apply for a special permit from the Special Permit Granting Authority (SPGA)to waive parking requirements in whole or in part. The approval of the special permit is at the discretion of the SPGA. There are, however, no established guidelines for approval nor a standard evaluation of the aggregated impacts of these decisions. To address this, the Selectmen's PILOP policy outlines a consistent approach to mitigate the increased demand on public parking created from certain projects that do not meet the parking requirements of the Zoning Bylaw. The mitigation payments will enable the Town to contribute meaningfully towards the overall management of its public parking supply while not discouraging property owners and developers from redeveloping property or hindering their ability to attract a diverse mix of tenants. Developers with projects that need on-site parking can choose to either provide parking as required by the Zoning Bylaw or seek a waiver that may be granted if a mitigation payment is made that will improve public parking in the Center. III. APPLICATION The PILOP policy applies to properties within the Center Business District seeking a special permit to waive the number of parking spaces, in whole or in part, required by Section 5.1 of the Zoning Bylaw under three scenarios: a. An increase of new construction of more than 35 percent of the existing net floor area. b. New construction on vacant lots. c. The demolition and construction of a new building. The PILOP does not apply to projects that are solely internal reconfigurations or that apply for a change of use within an existing building. 1 IV. MITIGATION RATE& CALCULATION The PILOP mitigation rate is $10,000 per parking space; fractional spaces will be prorated. This amount will be adjusted each March 1st, beginning in 2018, by the Consumer Price Index (CPI-U)for the Boston-Brockton-Nashua area for the previous calendar year. The Assistant Town Manager of Land Use, Health, and Development will submit to the SPGA the total recommended mitigation payment based on the following criteria for calculation: a. Parking Required. Identification of the total number of parking spaces required by the proposed project per the parking table (Section 5.1.4 of the Zoning Bylaw). b. Prior Use. The number will be adjusted based on the difference between the existing use(s), if any, and the proposed use(s) per the parking table (Section 5.1.4 of the Zoning Bylaw). c. On-site Parking. The number may be further reduced given any proposed or retained on-site parking spaces. d. Other Parking. If a property owner owns or leases off-site parking spaces within a quarter mile radius of the project site they may be eligible to further reduce the number of required parking spaces. The property owner must demonstrate proof of the lease agreements, including duration, upon request by the Town. V. CONSIDERATION FOR PARKING& TRANSPORTATION DEMAND MANAGEMENT The Assistant Town Manager of Land Use, Health, and Development, in making a recommendation to the SPGA, may consider the implementation of substantive parking and transportation demand management(PTDM)in the reduction of the total PILOP mitigation payment. The PTDM strategies should be in compliance with the Lexington Center Parking and Implementation Plan, which include but are not limited to: designated spaces for car share, bike share, carpool or vanpool spaces, bike parking, as well as accommodations for bike users such as lockers and shower facilities. VI. RECORDED IN THE SPECIAL PERMIT Upon the approval of the SPGA, details of the PILOP mitigation will be recorded as a condition of the special permit. Auditable and term-specific conditions such as leased parking, PTDM strategies, may require a time certain renewal of the special permit. 2 Violations of the special permit are subject to enforcement and penalties detailed in Section 135-9.0 of the Zoning Bylaw. VII. PAYMENTS & REFUNDS The PILOP mitigation payments are a one-time payment, due prior to the issuance of an occupancy permit unless otherwise authorized by the SPGA. There will be no refund of payments if a subsequent change of use or reduction in gross floor area results in fewer parking spaces being required under the Zoning Bylaw. VIII. USE OF PILOP MITIATION FUNDS Mitigation payments will be deposited in a dedicated fund. This fund would be expended upon an appropriation by Town Meeting, under the direction of the Town Manager, and will be directed towards priority projects recommended by the Parking Management Group. Funds will be allocated towards the management, construction, and acquisition of public parking and related-improvements to reduce parking and transportation demand, including bicycle and pedestrian accommodations serving Lexington Center in accordance with the Lexington Center Parking and Implementation Plan. This PILOP policy shall remain in place and only rescinded with a future amendment to the Zoning Bylaw's parking requirements for the Center Business District. Vote of Board of Selectmen on Payment In Lieu of Parking (PILOP) 3 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Consider RCN License Transfer of Ownership (5 min) PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman 1.7 SUMMARY: At its meeting on November 17, 2016, the Communications Advisory Committee("CAC")reviewed the record concerning transfer of the RCN Cable Television License in Lexington from ABRY Partners VI, L.P. to TPG Capital, L.P. and unanimously passed the following motion recommending that the Board of Selectmen ("Board") approve RCN's application: The Communications Advisory Committee recommends that the Board of Selectmen, in their role as cable television Issuing Authority for the Town, approve the transfer of control of RCN from ABRY Partners VI, L.P. to TPG Capital, L. P. The License Negotiation Working Group of the CAC has reviewed all available information on the proposed transfer of control from ABRY Partners VI, L.P. (ABRY), to TPG Capital, L. P. (TPG). The primary sources are: . FCC Form 394, sent to the Town by RCN on September 7, 2016; . Application to FCC for Authority Pursuant to Section 214 of the Communications Act of 1934, as Amended, to Transfer Control, dated September 1, 2016; . Presentation by representatives of RCN and TPG at a public hearing held on October 24, 2016; . Publications by business commentators on the rationale for, and consequences of, this transaction. Although the Board of Selectmen agreed to accept written comments from the public for two weeks after the public hearing was held, no comments were received. The conclusion of the CAC is that there is no reason, in the categories (Financial, Technical, Management and Legal) that the Town is permitted by law and regulation to consider, to deny RCN's application for transfer of control. On the contrary, we conclude that the proposed changes in the business and technical environments for RCN will make it more competitive and, thereby, challenge its competitors to themselves offer better service to their customers. Overall, there is reason to believe that the Town's cable subscribers will be better off if this transfer is approved. The CAC notes that, by law, the Board must decide by January 7, 2017 whether or not to approve RCN's request. SUGGESTED MOTION: Move to approve RCN's (ABRY Partners VI, L.P.) application to transfer the Cable Television License in Lexington to TPG Capital, L.P. FOLLOW-UP: DATE AND APPROXIlVIATE TIME ON AGENDA: 12/5/2016 8:45 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Pelham Property-Consider Eminent Domain Taping (5 min.) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager 1.8 SUMMARY: The Town Manager will update the Board on the status of negotiations to purchase the property at 20 Pelham Road. SUGGESTED MOTION: Not at this time. FOLLOW-UP: Town Manager and Town Counsel will prepare appropriate documents. DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 8:50 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Lexington Municipal Management Association Collective Bargaining Agreement, FY'17-19 (5 min) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager 1.9 SUMMARY: The Town of Lexington Municipal Management Association have reached a three-year collective bargaining agreement for the period of FY'17-19. The Board of Selectmen previously approved this agreement in Executive Session on October 13, 2016. The LMMA membership has recently voted to accept this contract settlement. The substantive aspects of the Agreement provides for: • A 2.0% cost of living adjustment in FY'17; • A 1.0% cost of living adjustment effective 07/01/2017 and a 1.0% cost of living adjustment effective 01/01/2018 in FY'18; • A 2.0% cost of living adjustment in FY'19; • Change to the Recognition Clause to reflect positions that have been added to or removed from the Association; • Change to the vacation leave article to allow new hires to use accrued vacation leave before completing the probationary period; • Clarification that time granted from the sick leave bank is on a "rolling calendar" basis; • Clarification that clothing provided by the employer and tuition reimbursement paid to an employee is for work purposes only and not subject to income taxes; • Change the Massachusetts Maternity Leave Act to reflect the new Parental Leave Act; • Create a means by which employees who are promoted within the organization can discuss starting salary with the Town Manager; and • Create a means by which the Town Manager can determine the percentage given to an employee who is working in a higher job category. This contract settlement is within the amount allocated in the operating budget. SUGGESTED MOTION: Move to approve and authorize the Town Manager to sign the collective bargaining agreement between the Town and the Lexington Municipal Management Association for the period of FY'17-FY19. FOLLOW-UP: Town Manager's Office/Human Resources will prepare final signature documents. DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 8:45 p.m. ATTACHMENTS: Description Type D Q hnd LMMA M0U FY 7..119 Backup Matorrinl �OVS MOO O4 1775 U � A Q -c q 3 7.� ARRIL IT' L�XINGTO� Memorandum of Understanding Between Town of Lexington And Lexington Municipal Management Association LMMA The Town of Lexington and the Lexington Municipal Management Association hereby agree to the following amendments to the collective bargaining agreement, which expired June 30, 2016. 1. Article 25 Compensation Amend Article 25.1 to reflect the following base wage increases: Fiscal Year 2017 2.0%base wage increase effective 07/01/2016 Fiscal Year 2018 1.0%base wage increase effective 07/01/2017 1.0%base wage increase effective 01/01/2018 Fiscal Year 2019 2.0%base wage increase effective 07/01/2018 2. Article 1 Recognition of the Association and Wage and Step Classification Schedule Add Residential Field Manager Grade 2 Add Project Manager Grade 2 Add Community Center Director Grade 4 Remove Assistant Library Director Grade 4 Add Planning Director Grade 5 Remove Operations Manager Grade 6 3. Article 1 Recognition of the Association Add 1.2 Adding or Removing Positions from the Association When a position is up for review for addition or removal from the Association, the parties agree to establish a labor/management committee comprised of four(4) members (2 LMMA and 2 designated by the Town Manager). The committee will discuss the action and make a recommendation to the Town Manager. 4. Article 9 Vacations Add the following language after the fourth bullet in Article 9.1. "Employees who are in their probationary period may request vacation leave. The amount of vacation leave requested and granted shall not exceed the balance in the employee's vacation leave accrual". Delete from 9.4 the word "full-time". 5. Article 10 Sick Leave Add the following at the end of 10.1, "Employees who are in their probationary period may request sick leave. The amount of sick leave requested and granted shall not exceed the balance in the employee's sick leave accrual". For purposes of Article 10, Sick Leave and Appendix A, FMLA policy, the Town will adopt the FMLA's definition of the terms "dependent" and"child". The FMLA defines "dependent" (i.e. immediate family member) as, "spouse, child or parent— but not parent in-law". The FMLA defines the term "child" as a"son or daughter"who is "biological, adopted, or foster child, a step child, a legal ward, or a child of a person standing in loco parentis, who is (A)under 18 years of age; or(B) 18 years of age or older and incapable of self-care because of a mental or physical disability" Add to 10.2: To be eligible to use paid sick leave, the family member must be a dependent of the employee as defined by the Internal Revenue Service (IRS)." 6. Article 10 Sick Leave Bank Eligibility Program 10.4 c. and 10.5 b3 Delete the words "per calendar year" and replace with"rolling twelve (12) month period". Add to 10.6 42 the following, "exceed five (5) days each twelve month period over the preceding thirty-six months". 7. Article 18 Tuition Reimbursement Add the following as paragraph 18.3 "For federal tax purposes, employees can exclude from gross income education benefits paid or incurred on their behalf by their employer under a qualified educational assistance program. Other employer reimbursements for work-related education may be excluded from income if they are provided under an accountable plan or qualify as working condition fringe benefits; 2 otherwise,they are included in income and taxed as compensation. Reference IRC Reg. §1.117(d)." 8. Article 19 Clothing Allowance Add Residential Field Manager to the list of titles under Finance Add the following paragraph as 19.3 "19.3 Clothing provided by the Town of Lexington for employees covered under this CBA is a requirement of the employee's position. All clothing purchased is approved by the immediate supervisor and complies with IRC Reg. §1.62-2(d) as a working condition fringe benefit. Employees are required to produce substantiation of clothing expenses prior to reimbursement. Clothing purchased by the Town for employees is for work purposes only and employees are prohibited from wearing clothing, shoes, or other items issue by the Town or reimbursed by the Town outside of the workplace other than as part of their commute to and from their worksite." 9. Article 25 Compensation 25.1 Wage Schedule Remove letter A which refers to the implementation of the new salary schedule. Remove letter B which refers to the FYI COLA. 10. Article 25 Compensation Change 25.4 b Add the following sentence, "Employees who are promoted into the LMMA will have a six (6) month probationary period and be eligible for a step increase upon a satisfactory performance review." 11. Article 25.2 Compensation Delete the following from bullet 41, "At the successful completion of the introductory period the employee shall be credited with all accrued benefits (vacation and personal days)." 12. Article 25 Compensation Add 25.6 Position Reclassification "When a position changes classification, the position will be placed in the LMMA salary band as determined by the Town Manager." 3 13. Article 29 Massachusetts Maternity Leave Act Delete existing language and replace with "Parental Leave". "Per M.G.L. Chapter 149 Section 105D, an employee who has completed their probationary period shall be entitled to eight(8)weeks of parental leave for the purpose of birth of a child or for the placement of a child under the age of eighteen (18), or under the age of twenty-three (23) if the child is mentally or physically disabled, for adoption with the employee who is adopting or intending to adopt the child;provided, however, that any two (2) employees of the same employer shall only be entitled to eight(8)weeks of parental leave in aggregate for the birth or adoption of the same child. The employee shall give at least two (2)weeks' notice to his/her supervisor of his/her anticipated date of departure and intention to return, shall be restored to his/her previous, or a similar,position with the same status, pay, length of service credit and seniority, wherever applicable, as of the date of the leave. Parental leave may be with pay in accordance with the leave provisions of this collective bargaining agreement. While on unpaid parental leave, employees will not accrue other leave benefits and the amount of time spent on leave shall not be included in the computation of continuous service, but shall not be deemed to be a break in service. Use of unpaid parental leave shall change the employee's step date for the purpose of future salary step increases and longevity payments." 14. Article 25.4 Promotion or Transfer a. Change 25.4 a to: "Promotion of an existing member of the LMMA —Internal Recruitment(no external candidates considered)". Add the words after"band", "through an internal only recruitment process..." b. Create 25.4 b. "Promotion of an existing member of the LMMA —External Recruitment(open/ competitive process)" If an employee is promoted to a position in a higher band through an external recruitment process, he/she may request a meeting with the Town Manager to discuss starting salary. The decision of the Town Manager is final and not subject to Article 6, Conflict Resolution." Change the current letters "b" and"c". 15. Article 25.5 Work in a Higher Job Classification Change the language, "shall receive a minimum of 15% increase in annual pay"to "shall receive an increase in base pay determined by the impact on the employee's workload determined by the Town Manager. This amount shall be determined on a case-by-case basis". 4 16. Article 30 Effective Date and Duration Delete the words "two (2)" and replace with"three (3)". Replace the dates "July 1, 2014 through June 30, 2016"with"July 1, 2016 through June 30, 2019". Signed this day of 2016. Town of Lexington Lexington Municipal Management Association Carl F. Valente John Fleck Town Manager President, LMMA Witness 5 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Annual License Renewals (5 min) PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman 1.10 SUMMARY: The attached list of annual license renewals is ready for your approval and signatures. Please approve and sign all the licenses for the establishments and the Selectmen's office will mail out the licenses by the end of December. SUGGESTED MOTION: Motion to approve the license renewals for 2017 as presented. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 8:50 p.m. ATTACHMENTS: Description Type D 1jc nr a ;Lii;t fdrrrr20117 Backup Matorrinl 2017 Licenses for Approval By the Selectmen — December 5, 2016 All Alcohol Liquor Licenses Common Victualer's Licenses Aloft Hotel Aloft Lexington Bertucci's Beijing Chinese Dining Dabin Bertucci's Brick Oven Ristorante Element Hotel Bollywood Cafe II Casale Dabin Restaurant Ixtapa Daikanyama Japanese Cuisine Lemon Grass Element Hotel Tio Juan's Margarita's II Casale Via Lago Inn at Hastings Park (Artistry on the Green) Yangtze River Ixtapa Cantina Mario's Lexington Knights of Columbus Berman's Lemon Grass Restaurant Busa Brothers Lexington Golf Club Vinebrook Bottle Shop Lexington Lodge #2204 BPO Elks Class I License LEXX Restaurant Lexington Toyota, Inc. Mario's Restaurant Class II Licenses McDonalds (128 N) A to Z Auto Wholesale Prime Roast Beef& Seafood Auto and Diesel Sales Qdoba Mexican Eats Autobahn East Rancatore's Lexington Auto Center, Inc. Royal India Bistro Lexington Auto Sales Taipei Gourmet Lexington Auto Service, Inc. Tio Juan's Margarita's Scott The Car Guy Via Lago Minuteman Automotive Vine Brook Tavern Class III License Waxy O'Connor's John P. Carroll Yangtze River Restaurant AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Water & Sewer Commitments PRESENTER: ITEM NUMBER: David J. Pinsonneault, DPW Director C.1 SUMMARY: Commitment of Water& Sewer charges Oct Finals $18,143.72 Commitment of Water& Sewer charges Special Billing Nov $19,928.00 (see attached letter) SUGGESTED MOTION: Motion to approve the Water& Sewer commitments as noted above. FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 ATTACHMENTS: Description Type D S%, cinl Bill Run,ka ttor iirr Nov Spec Il illym.g..TM ("'over Mom) D BOS II2-5-16 ("'over Mom) Town of Lexington th Department of Public Works Water/Sewer Division 201 Bedford Street Lexington, MA 02420 ACCREDI ,TE AGENCY Town of Lexington Board of Selectmen 1625 Massachusetts Avenue Lexington, MA 02420 November 22, 2016 Dear Members of the board, Special Bill Run BB1116 is a special billing intended to correct an under billing in the Section 2 bill run FA0217. Staff misinterpreted the reading of a new 4" meter at Youville Place which reads in 1,000 cubic feet resulting in an under billing. Steps have been taken to ensure that this error will not be repeated in the future. Sincerely, Robin Fullford Utility Manager Department of Public Works ass Town of Lexington Water and Sewer Enterprise Funds FISCAL YEAR 2017 An Nil Pr OCTOBER 2016 Final Water Bills ' FINAL$ GRAND TOTALS WATER $12,365.77 $12,365.77 SEWER $5,777.95 $5,777.95 TOTAL: $18,143.72 $18,143-72 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith, committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being- Eighteen thousand, one hundredforty-three doffars and721ioo And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. A _J DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 12/5/20161 Treasurer/Col lector, Director of Public Works, Water/Sewer Billing Department of Public Works ins SPECIAL BILLING BB1 116 Water and Sewer Enterprise Funds FISCAL YEAR 2017 Na N BB1116 TOTALSSPECIAL GRAND November 2016 WATER $7,068.80 $7,068.80 SEWER $12,859.20 $12,859.20 TOTAL: $19,928.00 $19,928.00 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his,/her respective portion herein set down of the sum total of such, list. Said sum being: .'nineteen thousan6G nine hundrad-t-enter-eight dol&rs and^oolioo And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 12/5/2016 Treasurer/Collector, Director of Public Works, Water/Sewer Billing AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Property Tax Bill Insert PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C.2 SUMMARY: The Tax Deferral and Exemption Committee has requested to include the attached insert in the December tax bill. SUGGESTED MOTION: Move to approve the Property tax bill insert requested by the Tax Deferral and Exemption Committee. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 ATTACHMENTS: Description Type D hxll l hisorrt Backup Matorrinl Thinking about a Reverse Mortgage? Consider a Tax Deferral First! If you are a Lexington senior aged 65 or older with a 2015 gross household income of$70,000 or less, you can postpone paying all or any part of your property tax bill and let the value of your house pay the tax bill later. Fiscal Year 2017 deferrals will enjoy a very low simple interest rate of less than 1%. Each year's deferral is like an individual loan that doesn't have to be paid back during your lifetime or your spouse's lifetime until home ownership is transferred or you choose to pay it off. For detailed qualifying information on the Property Tax Deferral Program and on other state and local tax programs, visit the Assessor's page on the Town of Lexington website http://www.lexingtonma.gov/assessor and click on the link for the Property Tax Relief brochure, or pick up a copy at the Assessor's Office at Lexington Town Hall or at the Human Services Office at the Lexington Community Center. Prepared by the Tax Deferral and Exemption Study Committee December 2016 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Free Holiday Shoppers Parking at Depot Lot PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C.3 SUMMARY: It has been the Town's practice to suspend parking fees on Saturdays at the Depot Parking lot during the December holiday shopping season. As the Board sets these fees, the suspension of the fee should also be by Board action. Fee suspension dates: November 26th December 3rd December 10th December 17th December 24th December 31st SUGGESTED MOTION: Move to suspend Saturday parking fees at the Depot parking lot between November 26 and December 31. FOLLOW-UP: The Police Department Traffic Bureau will implement. DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Sign Eagle Congratulations Letter - Dylan Jackson PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C.4 SUMMARY: You are being asked to sign a letter of commendation for Eagle Scout, Dylan Jackson, Troop 160 SUGGESTED MOTION: Motion to sign a letter of commendation congratulating Dylan Jackson for attaining the highest rank of Eagle in Boy Scouting. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 ATTACHMENTS: Description Type AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One Day Liquor License-Cantata Singers PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C.5 SUMMARY: Cantata Singers, Inc. have requested a one-day liquor license to sell wine in the lobby of the Cary Memorial Building on Friday, December 16, 2016 from 8:00 p.m. until 11:00 p.m. SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 12/5/2016 ATTACHMENTS: Description Type