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Home My WebLink About2016-11-07 BOS Packet - Released SELECTMEN'S MEETING Monday, November 7, 2016 Selectmen Meeting Room 7:00 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. Grant of Location Petition for National Grid:Byron Ave. (5 min) 7:10 p.m. 2. Noise Bylaw Special Permit Request-Center Sidewalk Cleaning(20 min) 7:15 p.m. 3. Tax Classification Presentation(30 min) 7:35 p.m. 4. Consider Belmont's Withdrawal from Minuteman Regional School District(10 min) 8:05 p.m. 5. Approve FY2016 Board of Selectmen Annual Report(5 min) 8:15 p.m. 6. Outdoor Skating Rink Request 2016 - 2017 Season(5 min) 8:20 p.m. 7. Appoint Office Manager-Board of Selectmen's Office(5 min) 8:25 p.m. 8. Establish Town Meeting and Town Election Dates (5 min) 8:30 p.m. 9. Board of Selectmen Appointments and Resignations (5 min) 8:35 p.m. CONSENT AGENDA 1. Water& Sewer Commitments 2. Water& Sewer Adjustments 3. Sign Employee Recognition Day Proclamation 4. Sign Eagle Scout Letters -Anthony Marge& Clay Oshiro-Leavitt 5. Approve One-Day Liquor Licenses - Spectacle Management 6. Approve One-Day Liquor License- Munroe Center for the Arts 7. Approve One-Day Liquor License- Brookline Bank/LCA 8. Use of Battle Green/Walk-Martin Luther King Day EXECUTIVE SESSION 1. Executive Session-Exemption 6: Sale of Property, Belmont Country Club Parcel (10 min) 2. Executive Session-Exemption 6:Purchase of Real Estate, 20 Pelham Road(15 min) ADJOURN 1. Approximate Adjourn Time 9:10 P.M. The next meeting of the Board of Selectmen is Summit 2, which takes place on Wednesday, November 9, 2016 at 7pm at the Samuel Hadley Public Services Building, 201 Bedford Street (Cafeteria). The next regularly scheduled Board of Selectmen meeting is Monday, November 21, 2016 at 7pm at the Town Office Building(Selectmen's Meeting Room). Hearing Assistance Device.s Available on Repast �� All agenda time and the order of items are approximate and subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Grant of Location Petition for National Grid: Byron Ave. (5 min) PRESENTER: ITEM NUMBER: Dennis Regan I.1 SUMMARY: To instaID and maintain approximately 19' +/- of gas main on Byron Ave from existing 2 in gas main at House #15 southerly to House#11 for anew service SUGGESTED MOTION: Move to approve petition for National Grid to install and maintain 19' of new main in Byron Ave. FOLLOW-UP: Street opening permit with Engineering DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 7:10 p.m. ATTACHMENTS: Description Type D Byron Petition ("'over Mom) D Nanr. ("'over Mlo nu) PETITION OF NATIONAL GRID FOR GAS MAIN LOCATIONS Town of Lexington/Board of Selectmen: The Nationalgrid hereby respectfully requests your consent to the locations of mains as hereinafter described for the transmission and distribution of gas in and under the following public streets, lanes,highways and places of the Town of Lexington and of the pipes, valves,governors, manholes and other structures,fixtures and appurtenances designed or intended to protect or operate said mains and accomplish the objects of said Company;and the digging up and opening the ground to lay or place same: To install and maintain approximately 19 feet more or less of 2 inch gas main in Byron Ave., Lexington. From the existing 2 inch gas main at house#1N,southerly to house# 11 for a new gas service. i Date: October 14,2016 i By: Permit Represen Town of Lexington/Board of Selectmen: IT IS HEREBY ORDERED that the locations of the mains of the Nationalgrid for the transmission and distribution of gas in and under the public streets, lanes,highways and places of the Town of Lexington substantially as described in the petition dated October 14,2016 attached hereto and hereby made a part hereof,and of the pipes,valves,governors,manholes and other structures, fixtures and appurtenances designed or intended to protect or operate said mains and/or accomplish the objects of said Company, and the digging up and opening the ground to lay or place same,are hereby consented to and approved. The said Nationalgrid shall comply with all applicable provisions of law and ordinances of the Town of Lexington applicable to the enjoyment of said locations and rights. Date this day of 20 I hereby certify that the foregoing order was duly adopted by the of the City of ,MA on the day of 120 By: Title MN# 144-8504-1134766 RETURN ORIGINAL TO THE PERMIT SECTION NATIONAL GRID 40 SYLVAN RD,WALTHAM,MA 02451 RETAIN DUPLICATE FOR YOUR RECORDS FORM#1444,Rev.90 sF � S °cMIA El kY W X j 9l l a H ` Ott, LG , 1- Ul Elrn I x U in N.) ® ' m ... 00 � IN) rn :m> r"" a,N u� C:A l]lT! ! aka rr, a h NOTICE TO ABUTTERS October 17th, 2016 In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.), you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room, Town Office Building, of the Town of Lexington, Massachusetts, on November 71h, 2016 at 7:00 p.m., upon the following petition of National Grid for permission to construct and location for gas mains and the pipes, valves, governors, manholes and other structures, fixtures and appurtenances designed or intended to protect or operate said mains and accomplish the objects of said Company; and the digging up and opening the ground to lay or place same under the following public way(s) of Lexington: Byron Ave.: Install approximately 19 feet +/- of 2" gas main in Byron Ave from the existing 2" main at House #15 southerly to House #1 1 for a new service. T► tcoi Matatesta/ Engineering Department of Public Works Please direct inquiries to: Dennis K. Regan, (617) 293-0480 CC: Dennis K. Regan Permit Representative National Grid 40 Sylvan Road Waltham, MA 02451 Frank Corsino 15 Byron Ave Lexington, MA 02420 Galen LaRose 17 Lockwood Ln Lexington, MA 02420 Abutter's List for: 11 Byron Ave., Lexington WO# 1134766 101 CORSINO FRANK J 15 BYRON AVE ILEXINGTON, MA 02420-3815 101 LAROSE GALEN R(TE) 117 LOCKWOOD RD LEXINGTON, MA 02420-3816 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Noise Bylaw Special Permit Request-Center Sidewall,� Cleaning (20 min) PRESENTER: ITEM NUMBER: David J. Pinsonneault, Public Works Director 1.2 SUMMARY: Not vote is required for this agenda item. The Department of Public Works would like to request a Noise Bylaw Special Permit in order to perform cleanup of the center area sidewalks and sidewalks along Bedford Street. This work cannot be done during the normal work hours due to heavy pedestrian and vehicular traffic. The requested time for the Special Permit is Mondays and Fridays beginning at 5:00am from October loth through November 26th for the sidewalks on both sides of Massachusetts Avenue, from Meriam Street to Woburn Street. We are also requesting a Special Permit for Patriot's Day prep activities Monday through Friday beginning at 5:00am from April 9th-April 20th on Bedford Street from the bikeway to Mass Ave and on Mass Ave from Meriam Street to Woburn Street. Should the Board be open to considering issuing a Special Pemit, a public hearing will be required. Staff will notify abutters and advertise the hearing via a legal notice. SUGGESTED MOTION: FOLLOW-UP: DPW will continue to monitor its maintenance activities for efficiency and will research battery powered backpack blowers to determine their effectiveness and noise output. DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 7:15 p.m. ATTACHMENTS: Description Type D S%, 4 inl Q'emit fkpk,Ecation, Backup M atorrinl TOWN OF LEXINGTON BOARD OF SELECTMEN APPLICATION FOR SPECIAL PERMIT UNDER THE NOISE BY-LAW This application must be completed, signed and submitted with the filing fee by the applicant or his/her representative in accordance with the Rules and Regulations For the Application.For Special Permit Under the Noise By-law (see other side of this application). The applicant is advised to review the Lexington By-law prior to filing this application. < l3ed,rJ Sf ,,ef SiA-1- '{s �-M � � I� M�sS AEG Location of Property (street and number) :' MA55 '�"'�►�s '""' `""� -�' LjA,",-A $t Name and Address of(4jpplicant Tel. No. `7� l �-7 cl. 'K31 LA Applicant is: Owner V"Tenant ...Agent/Attorney_Prospective Purchaser Property Owner's Name/Address f(if not applicant): Tel. No. Date Deed recorded: Middlesex So. Registry of Deeds: Book Page Characteristics of property: Lot Area Actual Lot Frontage Lexington Assessors' Map No. Lot No. Zoning District Permitted Use: Present use: c Application is for: �A special permit in accordance with Noise By-law Renewal of a special permit in accordance with Noise By-law Required Attachments: a) Attach a detailed description of the noise generating activity. Describe in detail the reason(s) for seeking the Special Permit or renewal of the Special Permit, the expected deviations from the permitted noise standards and the frequency of operations generating the noise in excess of allowed standards under the Noise By-law,including the hours of the day, the clays of the week and the season of the noise generating activity. 12/28/06 3 i i b) Attach a description of and quantify the expected impacts on the abutters,if the application were granted. c) Attach an explanation of the financial hardship, if the application were not granted. d) Attach property owner's written consent (if other than applicant). e) Plot Plan. f) Certified abutters list. g) Letters of support from abutters (not mandatory). APPLICANT OR REPRESENTATIVE MUST AT�DTHE PUBLIC HEARING. Signature of Applicant (or representative) -- -~� Address if not applicant Telephone number where applicant may be reached during the day Schedule of Filing Fees: Filing fees shall be set by the Board of Selectmen. Residential Non-residential Special Permit $ $ Renewal $ $ V es �.�y © ?,%s !J yJ Q orll DM Tj n (,owes /31/V 6�,\ /VU ir�6(r. 5*eel ` O tJA,-,rr\ 12/28/06 4 Carl Valente From: selectmen's Sent: Thursday, October 2l2OI6S:I3PK4 To: suzieberndex@gmaiicon; Peter Kelley; Norman Cohen;joe@joepato.org; K4icheUe [icco|o Cc: Carl Valente Subject: FVV: Use of Leaf Blowers bv DPW prior to7AM From: rnaryoa/ Sent: Thursday, October 2O, ZOlbll:ZO/\[q To: selectmen's Subject: Use of Leaf Blowers by DPW prior to 7AM Dear Board ofSelectman, The use of leaf blowers by the town DPW outside the restricted hours set forth in the Bylaws has been extremely disruptive to our family. This level of noise pollution jeopardizes the health of our citizens and disrupts the sleep patterns of those near the center oftown, most importantly our school age children. The Bylaws require a special permit for use of such noise producing equipment outside the restricted hours. 0o special permit has been granted. |tis unclear why the DPW has proceeded without such a permit. It is our hope that the Board of Selectman will require the DPW to abide by the restricted hours of the Bylaws and protect the health and environment of the citizens of Lexington. Thank you for your attention to this matter, K4KDa|y, W;D 1 Carl Valente From: selectmen's Sent: Thursday, October 20, 2016 5:12 PM To: suziebarrylex@gmail.com; Peter Kelley; Norman Cohen;joe@joepato,org; Michelle Ciccolo Cc: Carl Valente Subject: FW: Leaf Blowers Carl- Can you update the Board Members on this? Thanks, Suzie From: Paul Legutk Sent: Thursday, October ZU, ZU 67711477�AM To: selectmen's Subject: Leaf Blowers Dear Town of Lexington Selectmen, We live on the South side of Meriam Hill, here in Lexington,overlooking Mass Av. For the past several weeks, every Monday and Friday, gas-powered leaf blowers have been going off at 5:00 AM, waking up the family. These appear to be sanctioned by the Town Manager's office who gave permission to DPW to start this early. It is my understanding that the town bylaws prohibit this sort of noise pollution before 7:00 AM, and that to our knowledge no exception has been publicly made for DPW to violate this prohibition. Can your office kindly look into the matter and either stop the leaf blowing at 5AM, or formally open this question up to a public debate? Thank You and Sincerely, Paul Legutko, PhD AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Tax Classification Presentation(30 min) PRESENTER: ITEM NUMBER: Board of Assessors; Rob Addelson; Rob Lent 1.3 SUMMARY: The purpose of this agenda item is to present information to the Selectmen on factors that will affect the determination of the Fiscal Year 2017 tax rate. This will be the first of three meetings on setting the rate. On November 21st, the Selectmen are scheduled to conduct a tax classification hearing in anticipation of setting a tax rate at its meeting of December 5, 2016.At the meeting of December 5th, the Board must take four votes: Establish a residential factor(see Exhibit A); Determine whether to adopt the Open Space Discount; Determine whether to adopt the Residential Exemption and, if so, the percentage(up to 35 percent); Determine whether to adopt the Small Commercial Exemption At this meeting, the Board of Assessors will present the information in the Tax Classification packet which is attached. SUGGESTED MOTION: None required. FOLLOW-UP: DOR is reviewing the Town's FY17 property values. If any changes are made, this document will be revised. DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 7:35 p.m. ATTACHMENTS: Description Type Cl C"overmonx) Town of Lexington Fiscal Year 2017 Tax Classification Packet v5 M�Rti�� O�`O v 'Q ~ 41 zo rn Q APRIL 19TN LEXrx G10 Prepared for: Lexington Board of Selectmen Prepared by: Lexington Assessors Office Chairman, Gregory A. Johnson Member, Edmund C. Grant Member, Casimir R. Groblewski Robert F. Lent, Director of Assessing Classification Presentation November 7, 2016 MEMO To: Lexington Board of Selectmen From: Lexington Board of Assessors Subject: FY2017 Tax Classification Process Date: November 7, 2016 This memo is intended to provide the Board of Selectmen with the necessary information to conduct a Public Hearing and Information Session on the tax classification options available under Massachusetts General Laws. The classification amendment requires the Board of Selectmen to consider four selections with respect to the setting the FY2017 tax rate. The decision of the Board for each alternative must be submitted to the DOR on form LA5. The four (4) selections are: 1. Selection of a residential factor 2. Selection of a discount for Open Space 3. Residential exemption 4. Small commercial property exemption 1. Selection of a residential factor. (Class 1: Residential; Class 2: Open Space; Class 3: Commercial; Class 4: Industrial, etc.) The Board of Selectmen may choose to adopt a residential factor, which will increase the tax rate applied to the commercial, industrial, and personal property (C-I-P) classes, up to a maximum factor (multiplier) of 1.750. Adopting such a factor will shift a larger portion of the overall Lexington tax levy to the commercial, industrial, personal property classes (CIP), thereby reducing the portion of the tax levy borne by the owners of residential property. Attached Exhibits A & Exhibit B demonstrate the effect that several possible "factor" choices will have by identifying the tax levy percentage borne by each classification of properties, and the resulting tax rates. Approximately 100 of the 351 communities in Massachusetts adopt this component of classification. 2. Selection of a discount for Open Space. Massachusetts General Law Chapter 59 Sec. 2A defines Class 2 Open Space as: "..land which is not otherwise classified and which is not taxable under provisions of chapters 61, 61 A or 61 B, or taxable under a permanent conservation restriction, and which land is not held for the production of income but is maintained in an open or natural condition and which contributes significantly to the benefit and enjoyment of the public." The Board of Selectmen may choose to adopt an exemption, discounting the assessed value of Open Space to a maximum of 25% for any property that is classified as Open Space. The Board of Assessors has not identified any property in Lexington that meets the definition of Open Space according to the statute. To our knowledge, Bedford is the only community in the Commonwealth of Massachusetts to adopt this exemption. Lexington Board of Selectmen Preliminary Tax Classification Hearing November 7, 2016 3. Residential exemption. The Board of Selectmen may choose to adopt a maximum residential exemption of up to 35% (in prior years, this maximum was 20%). If adopted, the tax relief would apply only to owner-occupied properties. The residential properties assessed below the "break-even valuation" point will realize a reduction in taxes while the residential properties assessed above the "break-even valuation" point must pay additional taxes to compensate. Non owner-occupied properties (including apartment buildings and vacant land) would have a substantial increase in taxes. Please refer to Exhibit H in this classification packet for details of the impact of the residential exemption if it were adopted. Fourteen communities in Commonwealth of MA, typically those with a substantial base of rental units, are currently offering this exemption including Barnstable, Boston, Brookline, Cambridge, Chelsea, Everett, Malden, Nantucket, Provincetown, Somerset, Somerville, Tisbury, Waltham and Watertown. In FY2017, Lexington's Single Family Dwellings have an average assessed value of approximately $932,000 (see Exhibit C); however, the average assessed value among all residential parcels - a component in calculating the distributional impact of the residential exemption - is approximately $867,000 (see Exhibit H). All residential parcels include single family dwelling, two & three family buildings, vacant land, condominiums, and apartment buildings. 4. Small commercial exemption The Board of Selectmen may choose to adopt a small commercial exemption of up to 10% of the property valuation to be granted to commercial (not industrial) property that meets the requirements of the law. To qualify, eligible businesses must have occupied the property as of January 1, must have had no more than ten (10) employees during the previous calendar year, and the property must have a assessed valuation of less than $1,000,000. While the eligible business does not have to own the property, all occupants of the commercial portion of the property must qualify. Again, the compensation for this exemption tax relief is borne within the other properties in the CIP class. Currently, ten (10) communities in the Commonwealth of Massachusetts offer the small commercial exemption including Auburn, Avon, Bellingham, Braintree, Dartmouth, New Ashford, Seekonk, Somerset, Westford and Wrentham. 2 EXHIBIT A: ALTERNATIVE TAX RATE SCENARIOS FOR FY2017 FY2016-FY2017 Change in Levy Limit and Values Factors Affecting Determination FY2016 Maximum Allowable $163,093,744 N/A FY2016 FY2017 %CHANGE Levy Limit Maximum Allowable Levy Limit $163,093,744 $170,277,544 4.40% Amended New Growth $0 0.00% Tax Levy (FY16 actual,and FY17 $163,074,847 $170,277,544 4.42% Proposition 2 1/2 increment $3,869,226 2.37 levy limit) Residential Valuation $8,862,601,990 $9,361,100,630 5.62% New Growth Increment $3,309,174 2.03 Comm+Indl+PP Valuation $1,185,945,695 $1,228,604,980 3.60% Override $0 0.00 Total Valuation $10,048,547,685 $10,589,705,610 5.39% Debt Exclusion Increment 5,400 0.00% Residential Tax Rate $14.60 T.B.D. T.B.D. FY2017 Maximum Allowable $170,277,544 4.40 Levy Limit Comm/Indl/PP Tax Rate 1 $28.40 T.B.D. T.B.D. LEVY CHNG:FY16 TO FACTOR %SHARE OF LEVY TAX LEVY TAX RATE FY17 C-I-P RESID C-I-P RES C-I-P RESID C-I-P RESID C-I-P RESID COMMENTS 1.000 1.000 11.60% 88.40% $ 19,755,397 $ 150,522,147 $16.08 $16.08 -41.35% 16.33% SINGLE TAX RATE 1.050 0.993 12.18% 87.82% $ 20,743,167 $ 149,534,377 $16.88 $15.97 -38.41% 15.57 1.100 0.987 12.76% 87.24% $ 21,730,937 $ 148,546,608 $17.69 $15.87 -35.48% 14.80 1.150 0.980 13.34% 86.66% $ 22,718,707 $ 147,558,838 $18.49 $15.76 -32.55% 14.04% 1.200 0.974 13.92% 86.08% $ 23,706,476 $ 146,571,068 $19.30 $15.66 -29.61% 13.28 1.250 0.967 14.50% 85.50% $ 24,694,246 $ 145,583,298 $20.10 $15.55 -26.68% 12.51% 1.300 0.961 15.08% 84.92% $ 25,682,016 $ 144,595,528 $20.90 $15.45 -23.75% 11.75 1.350 0.954 15.66% 84.34% $ 26,669,786 $ 143,607,758 $21.71 $15.34 -20.82% 10.98 1.400 0.948 16.24% 83.76% $ 27,657,556 $ 142,619,988 $22.51 $15.24 -17.88% 10.22 1.450 0.941 16.82% 83.18% $ 28,645,326 $ 141,632,219 $23.32 $15.13 -14.95% 9.46% 1.500 0.934 17.40% 82.60% $ 29,633,096 $ 140,644,449 $24.12 $15.02 -12.02% 8.69 1.550 0.928 17.98% 82.02% $ 30,620,865 $ 139,656,679 $24.92 $14.92 -9.09% 7.93 1.560 0.927 18.10% 81.90% $ 30,818,419 $ 139,459,125 $25.08 $14.90 -8.50% 7.78 1.570 0.925 18.21% 81.79% $ 31,015,973 $ 139,261,571 $25.24 $14.88 -7.91% 7.63% 1.580 0.924 18.33% 81.67% $ 31,213,527 $ 139,064,017 $25.41 $14.86 -7.33% 7.47 1.590 0.923 18.45% 81.55% $ 31,411,081 $ 138,866,463 $25.57 $14.83 -6.74% 7.32 1.600 0.921 18.56% 81.44% $ 31,608,635 $ 138,668,909 $25.73 $14.81 -6.15% 7.17 1.610 0.920 18.68% 81.32% $ 31,806,189 $ 138,471,355 $25.89 $14.79 -5.57% 7.02% 1.620 0.919 18.80% 81.20% $ 32,003,743 $ 138,273,801 $26.05 $14.77 -4.98% 6.86 1.630 0.917 18.91% 81.09% $ 32,201,297 $ 138,076,247 $26.21 $14.75 -4.39% 6.71 1.640 0.916 19.03% 80.97% $ 32,398,851 $ 137,878,693 $26.37 $14.73 -3.81% 6.56% 1.650 0.915 19.14% 80.86% $ 32,596,405 $ 137,681,139 $26.53 $14.71 -3.22% 6.40% 1.660 0.913 19.26% 80.74% $ 32,793,959 $ 137,483,585 $26.69 $14.69 -2.63% 6.25 1.670 0.912 19.38% 80.62% $ 32,991,513 $ 137,286,031 $26.85 $14.67 -2.05% 6.10 1.680 0.911 19.49% 80.51% $ 33,189,067 $ 137,088,477 $27.01 $14.64 -1.46% 5.95% 1.690 0.909 19.61% 80.39% $ 33,386,621 $ 136,890,923 $27.17 $14.62 -0.87% 5.79 1.700 0.908 19.72% 80.28% $ 33,584,175 $ 136,693,369 $27.34 $14.60 -0.29% 5.64% 1.710 0.907 19.84% 80.16% $ 33,781,729 $ 136,495,815 $27.50 $14.58 0.30% 5.49 1.720 0.906 19.96% 80.04% $ 33,979,283 $ 136,298,261 $27.66 $14.56 0.89% 5.34 1.730 0.904 20.07% 79.93% $ 34,176,837 $ 136,100,707 $27.82 $14.54 1.47% 5.18% 1.740 0.903 20.19% 79.81% $ 34,374,391 $ 135,903,153 1 $27.981 $14.521 2.06% 5.03% 1.750 0.902 20.30% 79.70% $ 34,571,945 $ 135,705,600 $28.14 $14.50 2.65% 4.88% FY17 MAX SHIFT 3 m (L 0 M M C-4 C-4 C-4 It It LO M M r-- C) C) C) C) C) C) C) C) C) C14 C) 0000 It C) C) C) C) C) C) C) U-) U-) F- 'i c) c) c) c) 't 't 't 't ED (D F— F— F— F— F— F— F- U-) ED (D F— 05 05 F— r-- F— F— F— F— F— F— F— F— F— L) — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — LL > M It r-- C14 It r-- M LO M (0 It (0 (0 It r-- LO M M M M M LO M M LO C) LO It M It M M LO UJ 0) 0) CN — C14 0) — r-- C14 00 — 00 0) (0 cl) — LO r-- 0) C14 C) C14 0) 0) 0) — CD �t C14 r-- r-- r-- (0 -j r-- 00 C) — — C-4 CO C-4 CO C) M LO CO — C-4 M 4 LC) 10 LC) CO — M M — C-4 — C-4 C-4 C-4 C-4 — 8 M M M M CO CO CO CO C-4 C-4 C-4 C-4 CN C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 C14 ui J LO C) r-- LO M M (0 M It M r-- C14 M r-- M It M It M LO C14 M M (0 C14 r-- M C) M r-- C14 C) C) < 0) 0) C) 0) C) (0 CO CN It — r-- 0) r- U) CD 00 LO CN C14 r-- 0) — C14 It It 0) r-- — cl) cl) �}' 00 (0 > CD C14 M M C14 CO C-4 C-4 00 r-- LO CO C-4 C-4 C-4 CO CO (0 (0 (0 It C-4 C14 — — C14 C14 C-4 C-4 CO CO CO C-4 — — CN CN CN CN CN CN CN CN C14 — — — — — — — — — — — — — — — — — — — — — — — — — — — r-- QO M M QO M (0 QO LO LO QO M LO It C-4 LO IDLO CD U") QO M C-4 QO IN r-- LO cCD CD r-- 00 r-- CD00 CN 00 — LO CD CO 10 00 't 0) 1'- CD CD M M LO LO r-- CN CN CN CO 00 C4 M M M r QO r-- QO M CD It QO M M M r-- QO LO It M It QO M CD CD M r-- M r-- r-- r-- r-- M 6 r-_ Q0 Q0 Q0 Q0 Q0 Q0 Q0 Q0 r-_ Pl- Pl- Pl- Pl- r-_ r-_ r-_ r-_ r-_ r-_ r-_ r-_ r-_ m m r-_ r-_ r-_ r-_ r-_ Pl- Pl- Pl- Pl- Cl) -J LO M C) M M LO r-- r-- Q0 C-4 M M r-- M r-- (0 r-- (0 r-- LO M r-- It M M M CD C-4 M M CD CD < CD — — M C-4 CD M CO (.0 LO CO C-4 CD C,4 It 0) It r-- r-- C,4 CD r-- LO LO CD CO N M (0 (0 LO C14 V' > 0) 00 P- c0 c0 r-- 6 r-- r-- C-4 r-- r-- r-- c0 c0 M M M 6 r-- r-- M M r-- r-- r-- r-- c0 c0 c0 r-- M M CD CD CD CD CD CD CD Itt CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD LO CD CD CD CD CD CD CD CD U") CD CD CD CD CD CD CD LO (0 (0 M M LO (0 (0 (0 M 00 U") M O C14 (0 LO M M ly� 1�--�C'�ly�C'�P--�P--�ly�P--�cc�0�C\�C\�cc�--� 1�--�C'�C'�LC) LC) C�C'�LC) LC) "I--� "I"�"I C�lc_ (0 (0 CD r-- 'tt M LO m �; 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O p� N N ? O p� N N ? O N N ? O p� N N ? O o Y Q Y Q Y > m m w Y > m m do > m m Y >N (O Q � � • I� x Q � � • D m Q OmF44F0F O N F p • F O 4 4 • 'O N F fA O L N O_ N • N — — N — • �r Q O A A + Q O A A • O + Q O A A + Q N y A + Q O A A � + Q O A A _ O V p� y N N N G p� Y N N N Y y y O Y} V V V N N N A N N yY NO V A S N N N A S N N O A S N N Co A S N N A S N N A 4 J mQp am F F Fm Fm Vr F F F r F Fm Fm r F F F o¢r mF F F¢ Qr Fp x x Q x mx xm x x x x x x x aFx sFx a x l mm mm .x ¢ XQ • alL o o 0 tSW /�y O CO I a g a a a a • m EXHIBIT E: TAX FACTORS AND TAX RATES - COMPARABLE COMMERCIAL COMMUNITIES AND CONTIGUOUS COMMUNITIES COMPARABLE COMMERCIAL COMMUNITIES FY2016 FY2015 FY2016 C/l/P RESIDENTIAL C-I -P C-I -P RESIDENTIAL C7P C-I -P MUNICIPALITY RATE RATE SHIFT RATE RATE SHIFT Cambridge $13,096,396,324 $7.82 $19.29 1.703 $6.99 $17.17 1.733 Waltham $3,399,532,419 $13.13 $31.79 1.750 $12.24 $29.53 1.749 Newton $2,703,175,348 $11.61 $22.38 1.738 $11.38 $21.94 1.748 Burlington $2,138,554,119 $11.35 $29.40 1.626 $11.46 $28.28 1.575 Woburn $1,931,305,573 $10.17 $26.30 1.750 $10.05 $25.79 1.750 Wellesley $1,392,155,700 $11.56 $11.56 1.750 $11.83 $11.83 1.000 Needham $1,275,693,764 $11.29 $22.43 1.750 $11.54 $23.02 1.750 Lexington $1,185,945,695 $14.86 $29.10 1.750 $14.60 $28.40 1.750 Watertown $1,183,538,270 $15.03 $27.87 1.750 $13.68 $25.40 1.750 COMMUNITIES CONTIGUOUS TO LEXINGTON FY2016 FY2015 FY2016 RESIDENTIAL C-I -P C-I -P RESIDENTIAL C-I -P C-1 -P MUNICIPALITY TOTAL VALUE RATE RATE SHIFT RATE RATE SHIFT Arlington $8,513,898,549 $13.55 $13.55 1.000 $12.80 $12.80 1.000 Bedford $3,194,692,927 $14.62 $32.12 1.750 $15.28 $33.50 1.750 Belmont $6,598,368,011 $12.90 $12.90 1.000 $12.56 $12.56 1.000 Burlington $5,534,799,894 $11.35 $29.40 1.626 $11.46 $28.28 1.575 Lexington $10,048,547,685 $14.86 $29.10 1.750 $14.60 $28.40 1.750 Lincoln $1,973,333,662 $14.15 $18.60 1.300 $13.99 $18.39 1.300 Waltham $9,946,294,086 $13.13 $31.79 1.750 $12.24 $29.53 1.749 Winchester $6,591,905,517 $12.14 $11.40 N/A $11.68 $11.02 N/A Woburn $6,486,536,260 $12.14 $11.40 N/A $11.68 $11.02 N/A 8 O O O O O O O O O O O O O O O O O O O O O O O O O a o - y = l0 00 li N O O li 00 n N 01 00 N n li O O N 01 CY O N M n M (� IA O O M CY n i-I 1.0 O N 1.0 00 CY 00 N a4 CY O CY 1.0 N M 00 N n 00 N 1.0 N R I- > M M i-I i-I i-I i-I N i-I i-I rq M N i-I i-I N i-I N N N i-I i-I 4- 0 r CY N Cl 00 O O 01 N M 00 l N 00 M 01 O O N li l0 O 00 n M n th > � � 00 rn m 00 00 r, 00 rn 00 00 � m 00 rn 00 r, 00 r, rn r, r, 00 00 R -O CO O O (O (O O O LO O O O LO (O M N O) O M N O 00 O � O y O 00 O O � (O _ I' r-- N CD 00 00 N N It r-- It 00 r-- r-- (M 0') O N � (O CD LC) LC) M N N O � CO O N 00 LO N � - N O - 00 O O th O O 00 tM 00 V' (Y 00 ti V' O 00 00 (Y LC) (p V' N P- 00 00 N th 00 (O N d) O) 00 r-- It r-- d' O) O 00 O) (O r- O N LC) N O t O O 00 O LC) 00 00 � 'zt M) N LC) 00 LC) O 'zt � � 'zt O O � Q O r- O �t N O) (O 00 '' '' 00 (O 00 00 CO (O LO N LO (O (O O (M Cy)�t00 N It O) IttM 0') 0') r-- d' It N (O 00 �t �t LC) � r-- LO 00 00 W O O M LC) O O N C O d) O LC) O O LC) tM N N � O O 00 It It O O tM N O O O) O) O) 00 00 r- � � � � (O (O (O 0 CO N N J Q ` 00 (1h 00 (O O O O O CO O M) - N C) O It 0) O N O N M Mr-- N �t (0 r- 00 N d) 00 00 B O 0) (0 (0 O O M It O � � M O N � ` N M M O I� (O (O (O I� t0 'zt I� N I� (O O 'zt 00 LC) (O M a 00 (O LO I-- I� �_ N O I-- LO LO N I- M M 0) M � O) 0) r-- N It N Q LO O r-_ r-_ 00 (O 00 LO LO !P M O m O M m � O) 00 LO N U (0 (M - It M O N 00 � N - to LO O (O CO � - O It It � � M W E IA P- (O (M N 00 N d) (O N N Ln O O LC) N tM LC) Ln P- O r- '1' N '^ N O) O 00 (O 00 CO CO LO N M 00 M 00 � 1- (O N �t O LC) O N V, E y CO O I-- N M LO O N (O M CO CO 00 N L(') O 00 (O LO O LO O W Cl) r-_ CD CD O O CD CD CD CD CD CD CD CD CD �}' 0) CD 00 CD CD CD CD V N LO O �t I-- 00 O I-- 00 CDtO 00 00 M M I- CD (0 I- I-- co co O N Cl) co O co �t 00 �t L(') �t M M I- O 00 - N LC) 0) O I-- CO �t O O CO I-- Q R 21 (M tM N tM N (O M r- 00 (M V' N N LC) V tM 0 00 P- (O 00 r- L I-- I-- N N O) 00 M 00 O CO CO tM CO � � O I- O 0 �t N 1- (O - N I- r-- O CO M LO (O �t CO LO r-- O M (O (O (O �t (O CL J O P- N P- N P- (O P- (M tM O V 4LC) LC) N V LC) V' r- LC) 00 00 N tM P- y- CO N M CD (O LC) N MOO LO CD '�t CO LO �t CO N r-- � (O M Q a s M N V N N N N I- N N t M N N N (O N Ln O d) LO O O O O �}' O 0 0 w m m 0 0 0 0 0 0 0 0 0 �}' O N O N O O O N O O O N It M O O O O O O O O O LO O _ O O It LC) O �}' (M O O O OD tM d) O 00 d) d) d) 00 M N LC) r �0 N V' M I-- �t I-- M CD �- CO (O CD CO (O O (O 00 �tM N CO N '±Lr LO (.0 (.0 tM O N CD CD (0 00 00 to N (.0M CO LO r-- (.0 CO r-- LO LO LC) w (M � (.0O d) 00 O 00 O) O ( 00 � lzt O LC) 'zt 'zt d) d) �� LC) tM N V, 00 (O N O r-- LO CO r-- COW �t d) r-- 00 M M � M [,- CD 00 1- LC) � M O � M �t LO M (O O M � �t O LO W M (.0 LO M M LO r-- N (.0 N CO N lA Z N O CO O CD CD CD N �t N 0 0 0 It It CD CD 00 CD �t CD N LO M M '�t '�t O O O � O O O M M � (O '�t N O M O (O CO LO 00 tM O O �}' O N d) 00 (O O OD O �}' O O 00 N N N 00 N CO CO CO N LO N N N CO O O CO tM P- N O M LO N LO V' LO LO M M LO CO I- (O LC) LC) O O O N M O O N (O 00 G N 00 M 00 I� 00 LC) M 00 P, LC) tO N 00 (O 00 I� O (O O M LC) N O C I-- N 00 00 (O Vt I- 00 Vt M eP M CO 00 00 (O CO O (O O I-- 00 I- G E M 00 0) �t (0 CO I-- CD CD (0 CO N CO CO I-- CO It I-- I- (O CD �t �t N O O O O � N LC) O) (.0 N CO It CO 00 M P- M LC) M N LC) O U 00 � N N LO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N o 0 0 CL ^ R CL QO LO ' N N O tM CL 0 LC) (O N O O O O M (O (O O O P 00 N O M LC) O (O O LC) N N LO LO M O CO M '�t CO LC) O to (O O LC) �t �t m 00 O O O O (O lzt M (O LC) 00 (O O LC) O N O to (O O O M LC) O M 00 N (O N 00 LC) 1— w N Vt N O O O �t O M O M M LO LO O N 00 V' �t LC) �t (0 M w N (O '�t r-- r-- N O LC) N O O M M M N N CD O M 0 0 M W R y lzt O O O N O O O O O) tM t0 lq' lzt L() 00 00 N N N O M O LC) (� 'O O M 00 CD O O CD (O CO N CM (O M N N M CD CD 0) LC) N 0)2 CO LO N LO r-- CD '�t (O CO W �t M O CD 00 (O N �t (O (O r � y LC) O N � LC) O O LC) N M 00 L() N C O O C N N LC) O X N w OMO N N O r-- CD00 0) CD 0) 00 (O 1- 1- CO r-- O O LO O LO LO LO LO W to L O O O O O O O O O O O W O O O O O O O O O O O O O Q R N CD CD CD CD CD CD CD CDO O O O O O O O O O O O CD CD CD CD CD -O >- N N N N N N N N N N N N N N N N N N N N N N N N N N t) t0 R t) J th � t) ` A f( th LL R Q r E Q. �_ air E co E cCa 3 > J Q L V O in tTi 0) p O tm p `a) Cp > O O D O N N N OL (6 53 O O (6 O N >, N = 0) N -G N "6 � 0) p N o m c� z z m m 0 cn LL � � � � zQ � LLQzwcn0- .- t) V O N M '-t N O n 00 M 101v N M CY N L() l0 r, 00 M i 4 1-4 i 4 i 4 i 4 i-1 i-1 i-1 i-1 N N N N N N EXHIBIT G: TAX FACTORS and TAX RATES for Aaa and AAA RATED COMMUNITIES FY16 TAX RATE FY16 TAX FY16 SHIFT RESID%OF C-I-P%OF RESID EXEMPTION FY2013 AREA SO.DENSITY PER CAPITA Massachusetts Municipality Bond Rating RESIDENTIAL RATE C-I-P FACTOR TOTAL VALUE TOTAL VALUE ADOPTED POPULATION MILES SO MILE INCOME Lexington Aaa $14.60 $28.40 1.75 88.2% 11.8% No 32,650 16.4 1,991 $103,679 Acton AAA $19.23 $19.23 1.00 88.2% 11.8% No 22,891 20.0 1,445 $59,235 Andover AAA $14.82 $25.99 1.54 81.1% 18.9% No 34,477 31.0 1,112 $73,316 Arlington AAA $12.80 $12.80 1.00 94.0% 6.0% No 44,028 5.2 8,467 $47,558 Barnstable AAA 1 $9.31 $8.411 1.00 88.0% 12.0% Yes 44,641 60.01 744 $55,218 Bedford AAA $15.28 $33.50 1.75 78.8% 21.2% No 13,975 13.71 1,020 $55,218 Belmont Aaa $12.56 $12.56 1.00 94.7% 5.3% No 25,332 4.7 5,390 $79,444 Boston AAA $11.00 $26.81 1.75 65.4% 34.6% Yes 645,966 48.4 13,346 $25,332 Boxborough AAA $16.36 $16.36 1.00 76.1% 23.9% No 5,137 10.4 494 $53,865 Brewster AAA $8.43 $8.43 1.00 94.1% 5.9% No 1 9,754 23.0 424 $28,936 Brookline Aaa $10.42 $16.99 1.72 90.0% 10.0% Yes 59,128 6.8 8,695 $69,781 Cambridge AAA $6.99 $17.71 1.73 62.2% 37.8% Yes 107,289 6.41 16,764 $54,587 Canton AAA $12.79 $26.36 1.67 77.9% 22.1% No 22,221 18.9 1,176 $51,977 Chatham AAA $5.02 $5.02 1.00 93.2% 6.8% No 6,131 16.2 378 $47,569 Chilmark AAA $2.71 $2.71 1.00 97.8% 2.2% No 913 19.1 48 $57,405 Concord Aaa $13.92 $13.92 1.00 91.4% 8.6% No 19,285 24.9 774 $119,191 Dartmouth AAA $9.84 $15.01 1.39 82.2% 17.8% No 34,557 61.6 561 $29,281 Dedham AAA $15.49 $33.02 1.75 80.7% 19.3% No 25,299 10.51 2,409 $44,218 Dennis AAA $6.53 $6.53 1.00 92.2% 7.8% No 14,067 20.6 683 $28,569 Dover AAA $12.88 $12.88 1.00 97.3% 2.6% No 5,797 15.3 379 $215,602 Duxbur AAA $15.55 $15.55 1.00 95.8% 4.2% No 1 15,288 23.8 642 $77,562 Eastham AAA $7.44 $7.44 1.00 96.1% 3.9% No 4,932 14.0 352 $30,996 Hamilton AAA $17.25 $17.25 1.00 95.1% 4.9% No 8,131 14.6 557 $67,519 Harvard AAA $18.05 $18.05 1.00 95.0% 5.0% No 6,569 26.41 249 $59,979 Hingham AAA $12.49 $12.49 1.00 87.6% 12.4% No 22,740 22.5 1,011 $90,533 Hopkinton AAA $17.03 $17.03 1.00 83.4% 16.6% No 15,918 26.6 598 $72,454 Lincoln AAA $13.99 $18.39 1.30 96.5% 3.5% No 6,565 14.4 456 $137,262 Littleton AAA $17.69 $28.04 1.41 98.8% 21.2% No 9,246 16.6 557 $43,791 Manchester By The Sea AAA $11.07 $11.07 1.00 93.3% 6.7% No 5,249 9.3 564 $117,993 Marblehead AAA $11.10 $11.10 1.00 94.7% 5.3% No 20,187 4.51 4,486 $76,007 Marion AAA $11.31 $11.31 1.00 92.4% 7.6% No 4,919 14.6 337 $76,007 Mashpee AAA $9.08 $9.08 1.00 90.9% 9.7% No 14,068 23.5 599 $30,674 Matta oisett AAA $13.20 $13.20 1.001 93.6% 6.4% No 6,172 16.5 374 $48,970 Milton AAA $13.50 $21.70 1.57 94.1% 3.9% No 27,270 13.0 2,098 $63,132 Natick AAA $13.57 $13.57 1.00 77.6% 22.4% No 35,214 15.1 2,332 $48,128 Needham AAA $11.54 $23.02 1.75 85.9% 14.1% No 29,736 12.61 2,360 $94,199 Newton Aaa $11.38 $21.94 1.75 88.9% 11.1% No 87,971 10.5 8,378 $108,727 Norwell AAA 1 $16.50 $16.50 1.00 70.1% 29.9% No 10,723 20.9 513 $69,936 Orleans AAA $6.46 $6.46 1.00 92.3% 7.7% No 5,868 14.2 413 $43,774 Reading AAA $14.50 $14.50 1.00 91.7% 8.3% No 25,327 9.9 2,558 $46,209 Sherborn AAA $20.57 $20.57 1.00 95.4% 4.6% No 4,239 16.0 265 $180,027 Sudbury AAA $17.80 $25.11 1.38 93.4% 6.6% No 18,367 24.41 753 $98,133 Watertown AAA $13.68 $25.40 1.75 81.1% 18.9% Yes 32,996 4.1 8,048 $38,375 Wayland Aaa $17.34 $17.34 1.00 94.9% 5.1% No 13,444 15.2 884 $144,135 Wellesley AAA $11.83 $11.83 1.00 87.1% 12.9% No 29,090 10.2 2,852 $164,153 Wellfleet AAA $6.83 $6.83 1.00 95.5% 4.5% No 2,733 19.8 138 $37,996 Wenham AAA $16.98 $16.98 1.00 96.3% 3.7% No 5,055 7.7 656 $70,142 Westborough AAA $17.77 $17.77 1.00 83.7% 16.3% No 5,055 20.51 247 $54,189 Westford AAA $16.30 $16.50 1.00 84.9% 15.1% No 23,265 30.6 760 $51,876 Weston JAAA 1 $12.16 $12.16 1.001 95.6% 4.4% No 11,853 17.0 697 $306,253 Westwood JAAA 1 $16.441 $28.27 1.701 85.5% 14.5% No 14,876 11.01 1,3521 $98,937 10 EXHIBIT H: ADOPTION OF RESIDENTIAL EXEMPTION - PROPERTY TAX IMPACT ANALYSIS RESIDENTIAL EXEMPTION WORKSHEET FISCAL YEAR 2017 INFORMATION TOTAL RESIDENTIAL VALUE $9,344,321,800 TOTAL#RESID. PARCELS 10,778 AVG. RESIDENTIAL PARCEL $866,981.05 EXEMPTION @ 35% 35% EXEMPTION$AMOUNT $303,443 ESTIMATED#EXEMPTIONS 9,710 TOTAL RESID. EXEMPT VALUE $2,946,435,112 PRELIMINARY RESID. RATE(FY2017) $14.50 TOTAL RESID. REVENUE $135,492,666 NEW RESID.ASSESSED VALUE $6,397,886,688 NEW RESID. RATE $21.18 (a) (b) (C) (d) (e) (f) (g) (h) 0) EXEMPTED PRELIMINARY ANNUAL ASSESSED NET TAX RATE @ PROPERTY VALUE @ 35% ASSESSED DERIVED TAX NET TAX $Change % Change ASSESSED VALUE 1.75 SHIFT TAX BILL EXEMPTION VALUE 1 RATE BILL (g-c) (h/c) $300,000 $14.50 $4,350 $270,000 $30,000 $21.18 $635 -$3,715 -85.39% $400,000 $14.50 $5,800 $303,443 $96,557 $21.18 $2,045 -$3,755 -64.74% $500,000 $14.50 $7,250 $303,443 $196,557 $21.18 $4,163 -$3,087 -42.58% $600,000 $14.50 $8,700 $303,443 $296,557 $21.18 $6,280 -$2,420 -27.81% $650,000 $14.50 $9,425 $303,443 $346,557 $21.18 $7,339 -$2,086 -22.13% $691,700 $14.50 $10,030 $303,443 $388,257 $21.18 $8,222 -$1,807 -18.02% $700,000 $14.50 $10,150 $303,443 $396,557 $21.18 $8,398 -$1,752 -17.26% $800,000 $14.50 $11,600 $303,443 $496,557 $21.18 $10,516 -$1,084 -9.35% $900,000 $14.50 $13,050 $303,443 $596,557 $21.18 $12,634 -$416 -3.19% $962,340 $14.50 $13,954 $303,443 $658,897 $21.18 $13,954 $0 0.00% $1,000,000 $14.50 $14,500 $303,443 $696,557 $21.18 $14,751 $251 1.73% $1,100,000 $14.50 $15,950 $303,443 $796,557 $21.18 $16,869 $919 5.76% $1,250,000 $14.50 $18,125 $303,443 $946,557 $21.18 $20,046 $1,921 10.60% $1,500,000 $14.50 $21,750 $303,443 $1,196,557 $21.18 $25,340 $3,590 16.51% $1,750,000 $14.50 $25,375 $303,443 $1,446,557 $21.18 $30,635 $5,260 20.73% $2,000,000 $14.50 $29,000 $303,443 $1,696,557 $21.18 $35,929 $6,929 23.89% $2,500,000 $14.50 $36,250 $303,443 $2,196,557 $21.18 $46,518 $10,268 28.33% $3,000,000 $14.50 $43,500 $303,443 $2,696,557 $21.18 $57,107 $13,607 31.28% $5,000,000 $14.50 $72,500 $303,443 $4,696,557 $21.18 $99,462 $26,962 37.19% Residential Exemption may not reduce the taxable value of the property to less than 10 percent of its full and fair cash *BREAK EVEN ASSESSED VALUE, NO TAX IMPACT. $962,340 11 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Consider Belmont's Withdrawal from Minuteman Regional School District (10 min) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager 1.4 SUMMARY: While not required, a vote may be taken for this agenda item. By the required two-thirds vote, the Belmont Town Meeting has petitioned to withdraw from the Minuteman School District. The Minuteman member communities, by votes of their Town Meetings, have the option of allowing or not allowing this withdrawal petition. A majority(9) of the members towns must vote to allow or not allow this petition. If a Town chooses not to call for a Town Meeting, however, it is considered approval of Belmont's petition. At a recent meeting of Selectmen representatives from the Minuteman School District, the consensus was not to oppose Belmont's petition to withdraw from the District. Mr. Kelley and Mr. Cohen represented the Lexington Selectmen at this meeting. SUGGESTED MOTION: Move to (call) (not call) for a special town meeting for the purpose of acting on Belmont's petition to withdraw from the Minuteman School District. FOLLOW-UP: The Minuteman School Committee will be notified of the Board's action in this matter. DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 8:05 p.m. ATTACHMENTS: Description Type GJ Notification,Mlkk hwnrt"s wifli''draw'd ftrmMlinutonym,sclh.zrzrY District Backup Matorinl MINUTEMAN A RE"VO4JJTiO4',4 VN t.IEARNVNG October 28, 2016 Nathal'ie Rice,, Town Clerk Town of Lexiington Town Offices 1625 Mass. Ave. Lexington, MA 02420 Dear Ms. Rice: Pursuant to Section IX(A) of the Minuteman Regional Vocational Technical School District Agreement ("the Regional Agreement"), I write to notify you that, on October 26, 2016, the Minuteman Regional School Committee received a notice of withdrawal from the Town of Belmont, stating Belmont's desire to withdraw from the Minuteman Regional Vocational Technical School District ("the District"). This notice of withdrawal was sent in accordance with Sections IV(I:) and IX(A) of the Regional Agreement, after: (1) a majority of voters in Belmont voted against the District incurring debt for the construction of a new school in thie district-wide election Meld on, September 20, 2016, and; (2) Belmont's Town Meeting voted by more than a two-thirds (2/3) majority, on October 19 2016, to seek to withdraw from the District. A copy of Belmont's notice of withdrawal is, attached to this letter. In accordance, with Section IX(A) of the Regional Agreement, Belmont's withdrawal from the District will be allowed only if it is apiproved by a majority of the District's other member communities. Under the Regional Agreement, a member community will be deemed to have approved Belmont's withdrawal from the District unless, within siixty (60) days,following October 26, 2016, the legislative body of the member community votes disapproval of Belmont's requested withdrawal. Please feel free to contact Superintendent Edward Bouquillon, who would be happy to provide any further information which you or other Town officials might desire in connection with thiis matter. Thank you for your cooperation. Sincerely, David Horton, Secretary Miiinuteman Regionali School Committee cc: Town Administrator Enclosure 758 Marrett Road, Lexington, MA 02421. T 781-861-155OO F 781.863.1747 TDD 781.861.2922 minuternan.org 'Serving Aczon, Arfington, Belmont, Bolton, Boxborough, Carlisle, Concord, Dover, Lancaster, Lexington, Lincoln, Needham, Stow, Suclicury, Wayland and Weston TOWN OF BELMONT TOWN CLERK'S 01"FICE CIO 455 CONCORD AVENUE BELMONT, MASSAC1JusE,r,rs 02478 ELLEN O'BRIEN CUSHMAN TEL. (617)993-2600 TOWN CLERK FAX(617)993-2601 October 24, 2016 VIA LISPS EXPRESS MAIL Jeff rey W, Stulini, Chairperson Minuteman Regional Vocational Technical School Committee 758 Marrett Road Lexington,, MA 02421 Re: Notice of Withdrawal of the Town of Belmont Dear Mr. Stuliw I write to provide the Minuteman Regional Vocational Technical School Committee with notice, pursuant to Section IV(l) and I:X(A) of the Regional Agreement, amended as of March 11, 2�016, of the Town of Belmont's desire to withdraw from the M'inuteman Regional Vocational Technical School District (the "District"), On September 20, 2016, a majority of voters in Belmont voted against the District incurring debt for the construction of a new school in an election held pursuant to G.L. c. 71, § 16(n). Withi�n sixty (60) days of that election, on October 19, 2016 at a duly-called Special Town Meeting, the legislative body for the Town of Belmiont voted by more than a two-thirds (2/3rds) majority to seek to withdraw from the District. I have attached the certification of that vote to this letter. Please acknowledge receipt of this Notice pursuant to Section IX(A) in the minutes of the next Regional School Committee meeting, We look forward to continuing to work with you to effectuate the Town of Belmont's withdrawal from the District. Best regards, Ellen Cushman Belmont Town Clerk BELMONT, MASSACHUSETTS SPECIAL TOWN MEETING OCTOBER 19, 2016 CERTIFICATION OF VOTES ARTICLE 1: WITHDRAWAL FROM MINUTEMAN, REGIONAL VOCATIONAL, SCHOOL DISTRICT' MOVED: That the Town withdraw from the Minuteman Regional Vocational School (the "District") pursuant to Sections IV(l) and lX of the 2016 Amended Regional Agreement for the District, as amended March 11, 2016, and to authorize the Board of Selectmen and other appropriate Town officials to all take such actions as may be necessary and appropriate to accomplish the withdrawal so authorized, or take any other action relative thereto. The Motion was adopted by a vote of more than a two thirds (2/3rds) majority (172 Yes; 66 No) at the Special Town Meeting held October 19, 2016 at the Chenery Middle School Auditorium„ in accordance with Town of Belmont Representative Town Meeting Act of 1926, as amended, Section 8, this vote shall not be operative, until the expiration of seven days, exclusive of Sundays and holidays, from the dissolution of the meeting. A True Copy, Attest: Ellen O'Brien Cushman, Town Clerk Date Belmont, MA AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve FY2016 Board of Selectmen Annual Report (5 min) PRESENTER: ITEM NUMBER: Joe Pato 1.5 SUMMARY: Review draft submission for annual Town Report. SUGGESTED MOTION: Move to approve the Board of Selectmen's FY16 Annual Report, as presented(amended). FOLLOW-UP: NA DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 8:15 p.m. ATTACHMENTS: Description Type D Drafl ow n..Rarport �?rflr.ibit Board of Selectmen Five members elected by the voters at large to overlapping 3-year terms: Chair Joe Pato, Peter Kelley, Norman Cohen, Michelle Ciccolo, and Suzie Barry. Mr. Pato and Ms. Barry were re-elected at the annual election. The Board reorganized in May electing Ms. Barry chair and subsequently electing Ms. Ciccolo vice-chair. The Board of Selectmen is committed to balancing the interests of all of Lexington and continuing to ensure the Town remains a strong, diverse and healthy community. Fiscal Matters Lexington continued to maintain its positive financial standing. Property tax revenues rose due to new growth in primarily in the residential sector. Home prices have continued to rise rapidly during the year, and the housing market has been robust. Residential property values, however, grew faster than com- mercial values shifting some property tax burden from commercial to residential payers for a second year in a row. As a result, the Selectmen maintained the split tax-rate factor at its maximum to soften the impact on residential tax-payers. We have maintained our Aaa rating from our bond agencies, and our cost of debt is very low. The Se- lectmen kept their goal to have no operating overrides. The Selectmen have continued their policy to set aside a portion of revenues in a fund that would be used to reduce the impact of excluded debt and to support capital projects. Continued growth in the school-age population and the projections for more growth over the next several years may create budget challenges in future years. As a result, the Selectmen have recommended deferring several projects and have taken a more cautious approach to budget requests. Community Engagement Among the Selectmen's key goals is to work to sustain the social fabric that unites the town into a com- munity. Several issues this year have created the need to improve community engagement so that an informed public can engage in a productive civic debate. The Board has hosted public information and listening sessions on a variety of topics that have created strong and varied positions among residents. These have included traffic management for Massachusetts Avenue between Pleasant Street and Marrett Road; aesthetic and traffic management proposals for the center; concerns over proposals for gun ownership and gun violence. The Board strives to engage all Lexingtonians and provide the forums to allow public opinion to be voiced, heard, and explored. Lexington continues to become more ethnically diverse. This year the 2020 Vision Committee began outreach to similar communities in California and New Jersey that have had comparable changes in demographic makeup. Best practices for community engagement have been collected and will be re- ported on at the end of 2016. Land Acquisition and Use The new Community Center located at 39 Marrett Road began operation in the summer of 2015 and expanded service with evening and Saturday hours in the fall. The Grand Opening for the facility was on October 17, 2015 and featured the reading of the poem "The Building of Democracy - Room for Us All" by Lexington's resident poet Regie O'Hare Gibson. Renovations to Cary Memorial Building were completed and a Grand re-Opening held on October 24. DRAFT for review The facility has served expanded cultural programming since its reopening and provides greatly improved accessibility and sound quality for public meetings. Town Meeting authorized funding for the acquisition of the property at 20 Pelham Road, the site of the former Armenian Sisters' School and adjacent to the Community Center. At the close of fiscal year 2016 the Town continues to work toward reaching a conclusion to negotiations on the property. Capital Planning The Board continues to address the issues of maintaining and improving our capital infrastructure, including, but not limited to, our roads, water and sewer systems, parks and fields and buildings. The Board affirmed that its highest municipal priority is to pursue refreshed public safety facilities. In support of schools, the Town is following the revised Lexington Public Schools Master Plan in response to burgeoning school enrollments. In March Town Meeting appropriated just over $62 million to fund designs outlined in the School Building Consensus Plan to address overcrowding in the middle schools. In May the Town ap- proved a debt-exclusion referendum to support the projects at the Middle Schools and for the addition of modular classrooms at three elementary schools. Capital Planning in the face of municipal infrastructure needs and burgeoning school enrollment will be an ongoing challenge for the next several years. Sustainability In 2013 Town Meeting adopted a resolution to: (a) include climate change in all its decisions and planning processes; (b) take action to prepare for the impacts of a changing climate; (c) reduce greenhouse gas emissions; and (d) develop and implement a comprehensive climate action plan, all with the goal of making Lexington a truly sustainable community. The Town has moved forward with an aggressive deployment of solar panels on municipal and school buildings which was completed in the winter of 2014. Net savings from these installations during fiscal year 2015 were over$165 thousand about 11% more than expected. In addition the Town has proceeded with a ground-mounted solar installation and solar canopies project on a portion of the Hartwell Avenue Composting Facility. Completion of construction of this facility is expected in early 2017. Economic Development For many years now, the Board's policy has been to find ways to ease the burden on the residential taxpayer by developing our commercial sectors while balancing this development against any adverse impacts on surrounding neighborhoods. For the first time in 40 years a new building is being developed on Hartwell Avenue. Groundbreaking for the 91 thousand square foot addition to Lexington's life sciences hub occurred in October. "The Rev" a shuttle service from the Alewife T station to Hartwell Avenue businesses has continued to provide effective transportation for workers on Hartwell Avenue. Ridership on the shuttle has grown and pickup and drop-off of general commuters has been added in the center for what had been the empty return run of the shuttle. Transportation - to be completed Throughout the Town we have pursued several projects to improve multi-modal transportation and traffic safety. DRAFT for review DRAFT for review AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Outdoor Skating Rink Request 2016 - 2017 Season(5 min) PRESENTER: ITEM NUMBER: Lisa O'Brien, Charles Teague and Doug Lucente 1.6 SUMMARY: No vote is required for his agenda item. Town residents have submitted a request for an outdoor skating rink at the corner of Massachusetts and Fletcher Avenues. There are a few changes for this year including: • Increased rink size from 100x65 to 100x85. • Solar powered lighting. • Longer hours -- last season ended at sunset. With the new lighting, skating will be allowed till 8:00 p.m. • Improved signage. • Improved access to the rink from the municipal parking lot(behind the rink). • Weekly resurfacing. • More formalized snow clearing. SUGGESTED MOTION: No vote is required as use of this Town property is under the jurisdiction of the Town Manager. The Town Manager, however, would like to determine if there is a consensus of the Board to support the outdoor rink and the proposed changes. FOLLOW-UP: Town Manager's Office DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 8:20 p.m. ATTACHMENTS: Description Type D Proposed Outdoor Skating Ronk Backup Matorinl 11°,I°! IH "r , NIA ou"rDOGR10,,°! SKAnNG RINK: Ih, 1(1°�,°°I rwo WIN nI°,I°!I 116- 11 III° p gad 114 r Lisa O'Brien Immobrien@gmail.com fy 617-312-6920 Charles Teague 7 d f, fP cteague@gmail.com 425-495-9079 Doug Lucente / � r r on behalf of Lions Club 0 781-424-4007 Kristin Lucente kjflucente@aol.com learn more at https://skatelexiriQtor7.cc:m IIrr"III IIrr"III aIY'" Last winter, with the support of local residents and businesses and with the assistance of the Town of Lexington, we established an outdoor skating rink located at Fletcher Park on the edge of Lexington Center. The rink consisted of a 65' x 100' open ice rink(this is a bit smaller than 1/2 the size of a regulation hockey rink)with 18" "��/i0 / /mil mN'An ivaoiaoYtfiWi// 5U boards to establish the perimeter of the rink. The winter last season was unusually warm with significant temperature variance, making both establishing the initial ice surface challenging, and making it difficult to maintain the rink. Despite the uncooperative weather, the rink was open from January 14th until March 1 st, a 6-week season. The rink provided a safe, fun, family friendly outdoor activity for many Lexington residents, but it also provided a scenic and wonderful experience for those simply driving into Lexington Center and enjoying the site of so many kids skating. We'd like to continue the Fletcher rink this season, keeping the Fletcher Park location and incorporating feedback from the users of the rink to provide Lexington Residents an even better outdoor skating experience this winter. I°dew ""'llll""Illhe III f irmlk Woirked Location The rink was located at Fletcher Park on Massachusetts Avenue near Lexington Center. This multi-use field hosts a variety of summer activities including the Farmer's Market and a barbeque festival, but sits largely unused through the winter. The field is of sufficient size to construct a rink that provides ice skating options for recreational skating. The field's proximity to Lexington Center provides additional customers to the Center as well as convenient access to Lexington residents. See the below map. I! li I l I• 4�''t �l Construction The Skate Lexington volunteer organization was responsible for providing the rink boards, brackets, liner and other materials. The brackets and boards were assembled in December in preparation for freezing weather. The Lexington Fire Department provided a hose along with access to a fire hydrant located on the edge of the field. The water department has approved our use of sufficient water from this hydrant to fill the rink at no cost to the community. Operation /Staffing The rink was unstaffed and unsupervised. Residents are required to bring their own ice skating equipment and show reasonable prudence in the supervision of children. Signage included hours of operation as well as "Skate at your Own Risk". Furthermore, rigid wooden snow fencing was setup to ensure that the rink was properly enclosed for safety purposes. Information and updates about rink status were made available at the website http:// www.skatelexington.com. Maintenance Essential rink maintenance consisted largely of clearing the ice surface of debris (fallen leaves, etc), clearing of snow from the ice surface, and occasional remisting and resurfacing. In this initial test year, we relied on volunteer efforts for rink maintenance. Wilat Woirked At the conclusion of the season, we surveyed Lexington residents to better understand what worked and didn't work about the rink in its first year. When asked what residents like the best about the rink, the most common responses were: - It's location near Lexington Center made access easy, provided a scenic entry to town, and spurred unplanned use and trips to Lexington Center and local businesses. - That it provided a free outdoor activity for families and kids. - That it fostered a sense of community both because the community driven nature of the rink, but also among the skaters on the rink. - Sample of positive responses: "We loved it!! When my kids and I went there, it was so wonderful to have a gathering place in the neighborhood where we could play outdoors in the winter and socialize with others. Even when we weren't using it, it gave me a lift every time I drove by it,just watching the rosy-cheeked children out skating. Thank you so much to the people who put in the effort to make this happen." fU � 41 ��sir iI iw»stl' r 1Ny I��✓r ��w' i rr f air� � � pIDr 'ei mlUr�� /(r( "I think it's a great idea. The placement on the edge of the center helps to enliven the town." "Its really great to have an outdoor rink in downtown Lexington! It adds another feature to downtown that our kids love." The positive feedback really reinforces that the rink is delivering upon its goals of providing a safe outdoor activity for families in Lexington. ilat We Cain Ilhrriilpirove In the survey, we also asked what residents believed we could improve about the rink after its first year. The most common responses were: - A larger rink to make it easier to mix new skaters with experienced skaters. - Improved quality of the ice surface - Easier/ better place to change into skates and access the ice surface - Longer hours - Better publicity of when rink is open and closed - Sample of responses: "Maybe night lights. We could only use the rink on the weekend as by the time we got home from work and had dinner it would be getting dark." "The ice was pretty rough, though it didn't seem to bother my kids. The most inconvenient part for me was the area around the rink was really muddy and difficult to traverse to get onto the rink. There was nowhere to sit to get skates on without having to walk through mud on skates. It might be helpful to have a bunch of rubber mats?" "Larger ring, longer hours, especially in the morning. Add fun music." The feedback about how we can improve is really exciting because it is centered on more and better access to skating and the quality of the rink itself. The feedback reinforces the appetite for a great experience while giving us areas to improve this year. For the second season of the Fletcher Rink, we propose to build the rink in Fletcher Park(the same location). We will install the brackets and boards purchased last year and plan to install a new liner, which will be provided by Skate Lexington. We request DPW assistance with this task, when and as they are available during regular business hours. Water access and hose will be provided by the Lexington Fire Department. We will continue operation of the rink as unsupervised and skate at your own risk. Snow removal will be handled by the Skate Lexington organization on a volunteer basis. We will continue a `no hockey' policy in order to provide a safe recreational skating experience and reduce the risk of flying pucks damaging cars. ll:)iro�posed ffllhain es feir 2016...2017 f easoin 1) Increase the size of the rink from 100x65 to 100x85. This will address one area of feedback, creating an additional 2000 sq ft. of skating surface. We've sized the site to insure that it will safely accommodate a rink of this size. We have funds available to purchase the additional boards and brackets to increase the size of the rink. 2) Improve access to the rink from the Municipal Parking Lot behind the rink. We already provide picnic tables for seating and changing into skates. This year, we'll look to provide rubber mats for walking from the picnic tables to the ice surface. We're also planning to provide a small ramp and reduced height section of boards at the entry to make access easier(and less damaging to the liner). We expect the total material cost to be less than $100. 3)Weekly Resurfacing Last year, rink maintenance was provided for on a volunteer basis only. We resurfaced the rink twice last season. After resurfacing, the skating surface was smooth and a great surface for skates. This season, we'd like to resurface the ice more frequently. This year we propose to work with the Lexington DPW to resurface the rink on an approximately weekly basis. Their time will be contingent upon their availability and would occur during O/T hours (early morning or late evening). The Skate Lexington organization would be responsible for paying for their tie. Expected time commitment to resurface the rink is 4 hours per resurfacing for 2 people with a cost of$30 per hour. With a weekly resurfacing and a season between 6 and 10 weeks, we anticipate a total cost of between $2,000 and $3,000. 4) Longer Hours We'd like to provide the option to skate later in the day, even when the sun has set. We're investigating solar powered lights that would provide enough lighting to allow skating past sunset. With the addition of sufficient lighting, we propose to extend evening skating hours until 8pm to allow families more access to the rink during the week. 5) Improved Signage The Skate Lexington organization will fund improved signage indicating whether the rink is open or closed. In addition, we'll better publicize the rink schedule which will be maintained and available on http L skatelexington.com. 6) More Formalized Snow Clearing Last season, we used a volunteer approach to clearing the ice surface. We all spent some fun evenings shoveling the surface and meeting a bunch of neighbors in the community who graciously brought shovels and cheerful dispositions. We expect snow removal to be a significant portion of the total rink maintenance again this winter, and so will be working to more formally organize the volunteer snow removal effort. Schedule November Proposal Reviewed/Approved Fundraising started Fundraising completed December NiceRink additional boards, liner ordered NiceRink boards, liner delivered Rink brackets and board installed January Rink flooding Rink opens The January schedule for the creation of the rink will depend largely upon the weather. In order to create the rink, the following condition must be met: Weather forecast of five days with sub-20 degree nights and sub-32 degree days Once these weather conditions are met, it should take 3-5 days to flood the rink and allow the ice time to freeze and harden. Ideally, the boards and brackets would be installed prior to extremely cold temperatures. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Appoint Office Manager-Board of Selectmen's Office (5 min) PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman, Board of Selectmen 1.7 SUMMARY: With the retirement of Lynne Pease from the Selectmen's office, Board members and staff have interviewed candidates to fill this position. The Board will discuss appointing Donna McIntosh to this position. SUGGESTED MOTION: Move to appoint Donna McIntosh as Office Manager/Clerk for the Board of Selectmen and approve and authorize the Chairman to sign the letter of appointment. FOLLOW-UP: NA DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 8:25 p.m. ATTACHMENTS: Description Type D Api,lc ationr.<wd Rosu nx:r Backup Matorrinl D Api ointim it Letter Backup Matorrinl Hecejvpc , P APPLICATIONFOR EMPLOYMENT' �� Town of Lexington, Massachusetts ... Thank you for your interest in employment with the Town of Lexington. The Town is an Equal Opportunity!`Affirmative Action Employer, We assure you that your opportunity for employment with the Town will be based only on your merit,without regard to race, religion, sex,age,national origin or disability, 16 _j PLEASE NOTE: The Town accepts applications for advertised positions only, Applications must be returned to the address below by the advertised deadline for consideration, r r� INSTRUCTIONS: Each question should be fully and accurately answered, Please fill out the form, then print sign and snail to: TOWN OF LEXINGTON, MA I HUMAN RESOURCES LEXINGTON MA 02420-3801 w A separate application must be submitted I`or each position for which you areapplying. P Pp P Y GENERAL Position applying for: Office Manager-Selectmen's Office Date of application: 09/30/2016 (mm,,dd/ yyy) Referral source: Newspaper Ad DOnline Ad Town of Lexington Employee El Relative oEmployment Agency School Website ElTown Website ZOther MMA websste Name of source(if applicable): Date available for work: 11/01/2016 (mm/dd yyyy) PERSONAL Name: (first) forma (middle) Marie (last) Mclntosi� Address:{Stree �I�� (Ci State 3v1A Phone: Home Are you age 18 or older? Y sj Noo If no list date of birth. (mm/dd/yyyy) Have you worked for tine Town of Lexington before? Yes[] Nor if yes: Department: Cates of service: From: To (rnrn,'rftl yyyy) Were you in the U, . Armed Forces? Yes .�..._NoZ If yes,which branch? Dates of service: From: To: (mm.dd/yyyy) Do you have a family mernber working for the Town? Yes[] No If yes,please list their name and department: Name: Department: PRESENT AND PRIOR EMPLOYMENT Please list below employers in consecutive order with present or most recent employer listed FIRST.Account for all periods oftirre between employment. A resume may be attached but DO NOT refer to the resume when completing all sections of this application, Use additional sheets if necessary, PROVIDING SALARY INFORMATION FOR PRIOR POSITIONS is OPTIONAL. MOST RECENT EMPLOYMENT EMPLOYER Name: Town of Northborough Mai i,te contact this employer? Yes Nolo 11 Sircet Address: in City: Northborough State: 'VA --0-1-532 Phorte 8-393-5040 Type of Business: Municipal Government Supetvis,,, John d6d6rre POSITION Title: Exec Asst toTown Administrator Employment Dates, From: 02/01/2014 2091�3O/ 1 'm m dd,yyyy) Base Annual Salary(-without overtime): Be Ending S _ If applicable, typical amount of overtime annually: S Description of Duties: Executive support to the Town Administrator:serve as public point of contact; assemble warrant for Town Meeting; manage and provide website content; also support Assistant Town Adminstrator with FIR duties;tracking recruitments, on boarding, worker's comp clai Reasons for leaving or seeking other employment: Professional opportun PREVIOUS EMPLOYMENT EMPLOYER Name: City of Lowell May we contact this employer? YesRI No Street ddress: City: Lowell State: MA 7ip: 01852 Phone. 8-P 4636-- Type of Business: City Government Supervisor. Mai"y Calla,- POSITION 'I';tje: Assistant HR Manaq;er Employment Dates: From: 0 1/04/2013 To: 2/14/2014 (mm'dd,yvyy) Base Annual Salary(without overtime): Beginning S Ending S If applicable, typical amount of overtime annually: $ Description of Duties: Perform technical and adminstrative work in assistina,the HR Manager in serving the human resource needs of over 5,000 employees and retirees with a focus on benefits administration,wellness programs and employee development Reasons for leaving or seeking other employment: Professional opoorturaty PREVIOUS EMPLOYMENT EMPLOYER Name: City of Lowell-City^Manaqer's Office May.ti'e contact this employer? Yost r i No Street Address: 375 Merrimack St _�. _ _.., city: Lowell State: MA __ Zip: 01852 4�34 Phone: 078-67CI0 - Type of Business: City Government Supervisor: Bernard F, Lynch POSITION Title: Executive Assistant to the CM Employment Dates. From 07/04/2007 To: 01/04/2013_ (mm'dd:yyyy) Base Annual Salary(without overtime): Beginning$ a _ Ending ._. 1f applicable,typical amount of overtime annually:$ Description of Duties: Provide administrative sum=f ort to the City Manager represent the city to the public, trusine: community,council members and other elected officials. Responsible for special projects at the discretion of the City Manag,er includin# content for Ctt� Manarger's Blo Eacabook age_ Business Boast" initiative. Reasons for leaving or seeking other employment professional opportunity PREVIOUS EMPLOYMENT EMPLOYER Name: Town of Chelmsford May the contact this employer'.! Yes No� Street Address: 50 Billerica Road City: Chelmsford w state: MA Zip: 01824 Phone: ._, Typeol'Business: Town Government Supervisor Bernie Lynch POSITION Title: Executive Asst. to TM/Personnel As Employment[dates From 212001 a To: 7/412007 (mrn/dd/vyyy) Base Annual Salary(without overtime): Beginning$ Ending$ If applicable, typical amount of overtime annually: $ Description of Duties: Provide administrative assistance to Town Manager and HR Director. Reasons for leaving or seeking other employment: professional opportunity ..........................._ Have you ever been terminated or asked to resigns froth any position? Yes[] No If yes, which position? Explain: SPECIAL SKILLS,APTITUDES,AND OTHER QUALIFICATIONS Do you have experience with the following ooffiwnre? Word Processing, Ycsh�] )Yu| |�� Spreadsheet: Y Database: YmmONo| | |[yes, numcofapplication: MS Word, Excel,Access Driver's license#: State: __Expires: (mm/dd/yyyy) C|msu: _____ __ List any machinery ur heavy equipment that you have operated ufficiendy: Spmcia|qomUOcodonsaodskiUs(UucnesnrcortiKcmtcs, mzmhcrmhipainprqfeuz/omo/o/ganizuhm*u,c»o.) _�uni_col Mana�ment Leadership,,prop Collins Center 2011, Public Matters: Emp wering Lowell's Le; EDUCATION Graduated? High School Name: Leominster High yc F�l [—�] �[�] N�[_ Address: Loominster, MA ------- Vocational School Mam�� ________________________________ __ __ _�_________________ ycs[��_] No[�� _] Address: K1ajor(s): ---------- Dcgrc______________________ Undergraduate College N Un|v i\ f(N h � Amherst Yes �r] No[_]�� Address. Amherst, MA Graduate College Nsmm' Yes �____�_____-______--______�__ ____� [_] m[_] Address: Wajor(s): ____-_-_--------------------------''----- -- - - -' Dcgnee: Additional education and/or vocational, technical or military training relevant to the position: w..msi Communication REFERENCES Please provide three(3)E_ROPESSIONAL references. References should be former supervisors who can comment on your past job performance. You will be notified before references are contacted. Dame and occupation Address Phone I} Bernard F. L nch F'rinci al �omunit F'aradi Associates 1�1 rrtoufh M 2) Tom Moses Exec, Town of Hudson Hudson. M 3} Ma CaPle Hft Pena er fit of Lowell Lowell OTHER INI{C}RN1,NTION Are you able to provide documented Proof of U.S. citizenship or valid work permit as required upon employment to work in the United States? Yes ANo Please review the functions of the position as outlined in the job description. Are you able to perform all of the essential duties of the position for which you are applying? Yes� No iY pY APPLICANT'S CERTIFICATION I certify under penalty of perjury that the statements made in this application are true and correct. 1 authorize the Town of Lexington to investigate all statements made as part of this application and to secure any necessary information from all prior employers,references,academic institutions and law enforcement agencies. I release all of those persons,employers, references, academic institutions and law enforcement agencies from any and all liability arising from their giving and receiving information about my employment history,academic credentials. qualifications or criminal record. I understand that any false answers,or statements or misrepresentations by omission made by me as part of my application wi11 be sufficient for rejection of my application or for my immediate dismissal should one be discovered after I am employed. I understand that federal Caw prohibits the employment of unauthorized aliens and that the Town has an obligation to make sure all employees,regardless of citizenship or national origin, are allowed to work in the United States. All persons hired must submit proof of citizenship, permanent resident status or employment authorization in the form of an Employment Authorization Document. I understand that failure to submit satisfactory proof of identity and employment authorization will result in a denial of employment. I understand that my employment with the Town, should I be hired, is a voluntary one.Nothing in this employment application, in the Town's statements of personnel guidelines,or in my_communication with_any_Town-employee or official is intended to create an employment contract between the Town and me. I acknowledge that employment is not guaranteed for a definite period of time and that some positions regarded as part-time and.'or temporary are paid for actual hours worked and are not entitled for benefits :offered to full-time positions(except FICA and Workers' Compensation). There is trig to from fulfilling the duties of the job for which I have applied. J J f � f Signature, >, ... Date: ,r The Civil Rights,Act of 1964 prohibits discrimination in employment practice because of race,color,religion,sex or national origin, PL90-202 prohibits discrimination because of age, DONNA M. MCINTOSH HIGHLIGHTS OF QUALIFICATIONS • Over fifteen years of experience in municipal government focused on best practices in human resources, executive support and citizen engagement in fast paced municipal settings • Clear, logical and team oriented communicator, able to establish a positive and productive rapport with colleagues, officials, C011-11111-InitV leaders and the public • Customer-service oriented with a focus on results through problem solving, transparency and openness in governance Expert in Juggling Multiple projects while achieving high results in a timely manner • Creative, resourceful and flexible, able to adapt to changing priorities and maintain a positive attitude, sense Of humor and strong work ethic PROFESSIONAL EXPERIENCE 2/2014—Present Town of Northborough F'xecutive Assistant to the Town Adininistrator • Support the Assistant Town Administrator in the area of personnel, including recruitment, on- boarding, workers compensation, medical leave, collective bargaining prep and staff development. I • Assist in preparation for"Town Meeting; including Town Meeting warrant and budget documentation and presentation • provide highly responsible, confidential and administrative Support to the Town Administrator including the coordination of all activities and schedules, draft correspondence, analyze and prepare routine staff reports and communications • Content management for town website, employee intranet and cable bulletin board 7/4/2007-2/2014 City of Lowell —Office of the City Manager ASSi,'41111t 11111111117 Resource Manager(112013 --2112014) I_xcciltivc Assistant to the City Manager(7 /1412007—112013) ■ Perform professional, technical and administrative work in assisting the FIR Manager in serving I the human resource needs of over 5,000 employees and retirees, with a focus on benefits administration, wellness programs and employee development ■ Responsible for maintaining and improving efficiency and effectiveness of operations; ex. built a database to track and report on HRA utilization • Supervise and develop experiential opportunities for interns • Represent the citV to the public, stakeholders, business community, Council members and other agencies at the direction of the City Manager Responsible for special projects at the direction of the city manager and independently with ' nianager`s approval including: * Provide copy and photography for the Blogfrofn the City Vlanager's Of and official City of Lowell Facebook page and Twitter account * Report and follow LIP on a once weekly "Business Boost" initiative where the City Manager would visit and hear the concerns of one business per week as a means to both promote local business and enhance positive relations with business community * Represent the City Manager in a marketing partnership program with the U\, ,Il' Graphic/Art [design Department 0 Lead and coordinate activities cross-department and city-wide for the MMA US- Pakistani Public Administrators Exchange Program for three Pakistani public administrators over ten days in May 2012 • Assist in research, document preparation and presentation development on various topics including; c Animal Btid yet, GIC Transition, LowellStat, Section IS Adoption, Bin-Dcriendoice Day, "Kells to the citil"Video series • Provide administrative support to the City Manager including the coordination of all activities and schedules for the City Manager, draft correspondence, analyze and prepare routine staff reports and communications • Provide follow-Lip on assignments given to management staff by the City Manager and also by the City Council through the Manager's Office • Assist public in person or by phone,solve problems and act as resource to identify city services and initiatives 2001-2007 Town of Chelmsford I'xecittive Assistant to thc Tozoii ManagcrlPcrsonncl Specialist—Town Manager's Office • Provided high quality administrative Support to the Board of Selectmen and the Town Manager w • Instrumental in facilitating the transfer of retirees to new health insurance plans following acceptance of Section IS in addition to duties below • Perform professional, technical and administrative work in assisting the Personnel Director in serving the human resource needs of approximately 1000 employees and retirees, including benefits, I�MLA, Workers Compensation, IOD, employee policies and procedures, and employee training EDUCATION AND PROFESSIONAL DEVELOPMENT 2013 Certificate in Local Government Leadership and Management Siiffolk UniversitylMassachiisetts Municipal Association 2011 Municipal ManagemenULeadership Program Collins CeitterIUMass Bt)stcyiil,lMt7ssacliiisetts Municipal Association 2010 Public Matters Program: Empowering Lowell's Leaders I.o7ccII Plair/1-ou,c1l National Historic Park 1999 Certificate in Technical Writing and Professional Communication University ofM(rssachre;ctts1I.oueII 1994 B.A. English/ University of Massachusetts/Ainticrst ASSOCIATIONS AND BOARD MEMBERSHIPS Innovation Academy Charter School Board of Trustees, Member 2014—present • Nominations Subcommittee- Member Recruitment, Vetting and Onboarding • Ownership Linkage Subcommittee Massachusetts Municipal Personnel Association', Nll,inber 2013-present lmrnigration Assistance Commission, City '0alzaocr� D Csi�ncc -010—2013 Lowell Telecommunication Corporation Board of Directors, Mcinber 2009-2013 SOFTWARE APPLICATIONS MLINIS Financial Software, MS GYord, .'CIS Fxccl, VS Ptiblisher, MS Pou,crPoint, MS Acccss, Adobe, Social McdiaApps (varitnis) bichiding Wordpress, I-acebook, Tulittcr, Instagrain REFERENCES AVAILABLE UPON REQUEST ~ ^ DONNA M. MCINTOSH September 2\ 2OI6 Denise Casey Human Resource Manag er TovvnofLexington lo25 Massachusetts Avenue Lexington, MAO242O ` Dear Ms. e[aee y, I am writing to express rny interest in the Office Manager position with the Town of Lexington. Over the course of rny career, in both urban and suburban communities I have been fortunate to work with some of the best people in municipal government; professionals who are committed Lo their communities and best practices io local government. I've had tremendous opportunities to learn from them, address challenges, and develop as a professional. During my tenure in the Lowell City Manai4er's Office, I handled a variety of special projects with a focus on increasing citizen and stakeholder communication and towards facilitating a better understanding*/ the important role municipal government plays in the community. As a member of the executive mana-0ement team, my focus was on constituent services and communications; including drafting press releases, media statements, talking points and presentations for traditional media as well as social rnedia. I worked closely with all department heads to coordinate responses to City Council requests and motions and to respond to constituent concerns inan efficient and hrnel ynnanner I believe my experience in problem-solving, multitasking office management and communication with a commitment to public service make me an ideal candidate for the position. Sincerely, O �°A xf AP LW� OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN PETER C.J.KELLEY NORMAN P.COHEN JOSEPH N.PATO TEL: (781)698-4580 MICHELLE L.CICCOLO FAX: (781)863-9468 November 7, 2016 Ms. Donna McIntosh 24 Hazel Street Lowell, MA 01852 Dear Ms. McIntosh: I am delighted to confirm your appointment as Office Manager for the Board of Selectmen with the Town of Lexington. Your anticipated start date will be coordinated by Suzanne E. Barry, Chairman of the Board of Selectmen. You will earn an annual salary at Grade 6 Step 6 of the attached salary schedule. After successful completion of your six (6) month probationary period, you will earn an annual salary at Grade 6 Step 7. You will accrue three (3)weeks of vacation annually on a monthly accrual. After three (3) years of service, you will accrue four (4)weeks of vacation annually. You will also earn three (3)personal days, which will be prorated based on your date of hire, and a floating holiday. All other benefits will mirror those found in the Lexington Municipal Management Association Contract(see enclosed). You will be eligible for all of the Town's benefit programs as outlined in the enclosed Benefits Summary. Enclosed you will also find a packet of forms and information relative to your employment with the Town. Please submit the forms to Tina Porto in the Town Manager's office before your first day. Under the Immigration and Naturalization Act, all new employees are required to provide proof of US citizenship or authorization to work in the United States. You can refer to the enclosed Employment Eligibility Verification form for acceptable forms of identification. Please be sure to have these documents available when presenting your employment forms to the Human Resources department. Tina is available at 781-698-4593 or tporto(e�a�,lexingtonma.�ov for questions regarding benefits. As a Town of Lexington employee, you will not pay into Social Security retirement. Instead, you will contribute towards the Town of Lexington's retirement program overseen by the Commonwealth of Massachusetts' Public Employee Retirement Administration Commission (PERCA). Please complete the enclosed enrollment forms and return them to Tina. Additionally, within your first week of work, please contact Marguerite Oliva, Retirement Administrator, at extension 84631 or moliva(e�a�,lexingtonma.�ov to schedule an appointment to discuss your retirement benefit. All municipal employees, as defined by the Conflict of Interest Law, M.G.L. c. 268A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of hiring, and annually thereafter, employees must acknowledge receipt of the Summary of the Conflict of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the on-line training required by the Conflict of Interest statute. The law places responsibility for acknowledging receipt of the summaries, and for completing the online training, on the employee. You will be provided additional information by the Town Clerk pertaining to this law and the recently enacted education and training requirements. 1625 MASSACHUSETTS AVENUE •LEXINGTON,MASSACHUSETTS 02420 e-mail selectmen@lexingtonma.gov We feel that the Town of Lexington offers a challenging and rewarding work environment and look forward to having you join the team. Sincerely, Suzanne E. Barry Chair, Board of Selectmen SEB/tmp Enclosures Cc: Lisa Maguire, Town Clerk's Office Michelle Malone, Finance AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Establish Town Meeting and Town Election Dates (5 min) PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman, Board of Selectmen 1.8 SUMMARY: A vote is requested for this item. REVISED: To establish dates for the Annual Town Election and Annual Town Meeting. The suggested dates are: • Wednesday, December 28 : Close the 2017 Annual Town Meeting Warrant for Citizen Petitions; • Monday, March 6: Town Election • Monday, March 20: Opening Session of the 2017 Annual Town Meeting. SUGGESTED MOTION: Move to establish December 28, 2016 at 4 p.m. as the date to close the warrant for citizen petition articles for the 2017 Annual Town Meeting Warrant. Move to set Monday, March 6, 2017 as the date for the annual Town election. Motion to set Monday, March 20, 2017 as the date for the opening session of the 2017 Annual Town Meeting. FOLLOW-UP: Selectmen's office will notify the relevant Town boards, committees and departments. DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 8:30 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Board of Selectmen Appointments and Resignations (5 min) PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman 1.9 SUMMARY: Bicycle Advisory Committee . Appoint Jennifer Melot as a member of the Bicycle Advisory Committee with a term set to expire September 2017. Ms. Melot will be filling the unexpired term of Marita Hartshorn. . Accept the resignation of Marita Hartshorn from the Bicycle Advisory Committee. Communication Advisory Committee . Appoint Rita Vachani as a member of the Communication Advisory Committee with a term set to expire September 2019. Council for the Arts . Appoint Laurel Smith as a member of the Council for the Arts with a term set to expire September 2018. Ms. Smith will be filling the unexpired term of Susan Hammond. Center Streetscape Committee . Accept the resignation of Ada Wong from the Center Streetscape Committee. Energy Conservation Committee . Accept the resignation of Douglas Holmes from the Energy Conservation Committee. Tax Deferral& Exemption Study Committee . Accept the resignation of Alan Seferian from the Tax Deferral& Exemption Study Committee. SUGGESTED MOTION: . Move to accept Jennifer Melot as a member of the Bicycle Advisory Committee, Rita Vachani as a member of the Communication Advisory Committee, Laurel Smith as a member of the Council of the Arts. . Move to accept the resignation of Marita Hartshorn as a member of the Bicycle Advisory Committee, Ada Wong as a member of the Center Streetscape Committee, Douglas Holmes as a member of the Energy Conservation Committee and Alan Seferian as a member of the Tax Deferral& Exemption Study Committee FOLLOW-UP: Selectmen's Office DATE AND APPROXIlVIATE TIME ON AGENDA: 11/7/2016 8:35 p.m. ATTACHMENTS: Description Type AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Water & Sewer Commitments PRESENTER: ITEM NUMBER: David J. Pinsonneault, DPW Director C.1 SUMMARY: Commitment of Water& Sewer charges Sept 2016 finals $15,358.38 Commitment of Water& Sewer charges Sept Cycle 9 $108,547.95 Commitment of Water& Sewer charges Sept Cycle 9/Bedford $206,268.77 SUGGESTED MOTION: Move to approve the Water& Sewer commitments as noted above. FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 ATTACHMENTS: Description Type D 1111 20116 ("'over Mom) Department of public Works 177S Town of Lexington Water and Sewer Enterprise Funds FISCAL YEAR 2017 KIM A @N SEPTEMBER 2016 FINAL BILLS FINALS WATER $12,253.70 $12,253.70 SEWER $3,104.68 $3,104,.68 TOTAL: $15,358.38 $15,358.38 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and! each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Yifteen thoitsand, three hundredfifty-eight doffars and38100 And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 11/7/2016 Treasurer/Collector, Director of Public Works,Water/Sewer Billing Department of Public Works PN Town of Lexington 1 Water and Sewer Enterprise Funds FISCAL YEAR 2017 September 2016 WATER $106,966.15 $106,966.15 SEWER $1,581.80 $1,581.80 FEE FOR BEDFORD $0.00 $0.00 TOTAL: $108,547.95 $108,547.95 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: One hundre eight thousandfive d uudred ort -seven doffiars au g loo And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 11/7/16 Treasurer/Collector, Director of Public Works, Water/Sewer Billing Department of Public Works Town of Lexington E Water and Sewer Enterprise Funds V FISCAL YEAR 2017 SEPTEMBER 2016 TOWN OF BEDFORD CYCLE 9 GRANOIOTA(�� SEPTEMBER 2016 WATER $201,162.72 $201,162.72 SEWER $0.00 $0.00 FEE FOR BEDFORD $5,106.05 $5,106.05 TOTAL: $206,268.77 $206,268.77 To the Collector of Revenue for the Town of Lexington. You are hereby authorized and required to levy and collect of: the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Two hundredsix thousa" two hundredsixty-eight doffars and77loo And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. j DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 11/7/1 Treasurer/Col lector, Director of Public Works,Water/Sewer Billing AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Water & Sewer Adjustments PRESENTER: ITEM NUMBER: David J. Pinsonneault, DPW Director C2 SUMMARY: Adjustments to Water and Sewer recommended by WSAB $61,129.36 SUGGESTED MOTION: Motion to approve the above Water and Sewer adjustments as noted above. FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 ATTACHMENTS: Description Type FY2017 im ADJUSTMENTS TO WATER/SEWER `119 AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD 1lM BOS 11/7/16 ACCOUNT sR STREET WATER SEWER TOTAL BILL YEAR 0100225700 114 Pleasant Street $169.58 $972.26 $1,141.84 805836 2015 0300821900 7 Mountain Road $29.83 ($397.59) ($367.76) 838282 2016 0200320902 21 Washington Street $340.18 ($26.92) $313.26 831 127 2016 0200597400 40 Adams Street $9,991.26 $50,050.76 $60,042.02 834919 2016 $10,530.85 $50,598.51 $61,129.36 THE SUM SET AGAINST THE ABOVE ACCOUNTS IS HEREBY ADJUSTED, WATER SEWER TOTAL $10,530.85 $50,598.51 $61,129.36 DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 11/7/2016 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Sign Employee Recognition Day Proclamation PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C3 SUMMARY: Please sign the proclamation for Employee Recogntion Day, which is on Wednesday, November 16, 2016 from 2:30 p.m. until 3:30 p.m. in the Cary Memorial Building. SUGGESTED MOTION: Motion to recognize employees who have devoted 10, 15, 20, 25, 30 and 35 years of service to the Town. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 ATTACHMENTS: Description Type D kRD Q'rroca Backup Matorrinl MORty,H 0 O APRIL 19TH -It mr ro PROCLAMATION The Board of Selectmen, in appreciation of the faithful and competent service of its employees, hereby declares Wednesday, November 16, 2016 as Town of Lexington Employee Recognition Day. The Town of Lexington is fortunate in having a capable and dedicated staff that serves its citizens with distinction. The Board is taking this opportunity to make a special note of appreciation for the efforts of the employees who help make Lexington the community it is. ------------------------- ---------------------- ------------------------- ---------------------- ------------------------- BOARD OF SELECTMEN AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Sign Eagle Scout Letters -Anthony Marge & Clay Oshiro-Leavitt PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C4 SUMMARY: You are being asked to sign a letter of commendation for Eagle Scouts,Anthony Marge and Clay Oshiro- Leavitt-both of Troop 160. SUGGESTED MOTION: Motion to sign a letter of commendation congratulating Anthony Marge and Clay Oshiro-Leavitt for attaining the highest rank of Eagle in Boy Scouting. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 ATTACHMENTS: Description Type D An dionr.y M tgo Letter Backup Matorrinl D C1;.ty kbshirro �amv itt k ttorr Backup Matorriffal OFFICE OF SEL EC"t,9ENI SUZANNE E.EAPRY C< .-LIEN PETER C.J.KELLEY NORMAN P.CCHEN JQSEPH N.PATC TEL 781)694MC MICHELLE L.CICCCLC FAX: 78'1863-9468 November j 2016 Arhthony Marge 12 Manning Street Lexington. MA 02421 Lear Anthony- Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy one and we recognize that you have had to work shard to get this far. Your time in positions of leadership within Troop 160, and the successful conhpletion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank-. It is a recognition of what you have achieved so far, but of more importance is the implied promise you have made to maintain the ideals of Scouting into your adult life. We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your hurrhey beyond Eagle. Again. congratulations and good luck in all your fEature endeavors. Sincerely, Suzanne E. Barry, Chairman Peter C. J. Kelley Dorman P. Cohen Joseph N. Pato Michelle L. Ciccolo 1625 MASSACHUSETTS AVENUE• LEXINGTON,MASSACHUSETTS 02420 e-mail selectmen@lexingtonma.gov v_ OFFICE OF SELECTMEN SUZANNE E.BAr=PY.CHN.;RUAN PETER C.v.KEL LEY NOPMAN P.COHEN j'OSEPI I N.PATO i EL: '69-8-4v&0 MICHELL E L.CICCOLO FAX: '781)863-94538 November 7. 016 Clay S alro-Leavltt ISO Grove Street Lexinatori. MA 02120 Dear Cla-v. Congratulations on attaining the highest rank in Scouting. yVe know- the trail to 1 a,-Ie Scout has not ah aN_s been an ease on.- and we recognize that you have had to ,v ork hard to get this far. Your dine in Positions of leadership within Troop 160, and the successful completion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more importance is the implied promise you have made to maintain the ideals of Scoutinc, your adult life. We know that your family and fellow Scouts are Proud of_you and will look to you to be a leader as you continue your journey beyond Eagle. Again. congratulations and good luck in all your future endeavors. Sincerely, Suzanne E. Barry. Chairman Peter C. J. Kellev Nornnan P. Cohen Joseph N. Pato Michelle L. Ciecolo 1625 MASSACHUSETTS AVENUE° LEXINGTON,MASSACHUSETTS 02420 e-mail selectmen@lexingtonma.gov AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One-Day Liquor Licenses - Spectacle Management PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman CS SUMMARY: Spectacle Management has requested one-day liquor licenses to sellbeer and wine in the lobby of the Cary Memorial Building on Sunday, November 13, 2016 from 7:00 p.m. until 11:00 p.m. (Tower of Power concert); Sunday, November 20, 2016 from 7:00 p.m. until 11:00 p.m. (Michael McDonald concert) and Sunday, November 27, 2016 from 3:00 p.m. until 7:00 p.m. (Jim Brickman concert). SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 ATTACHMENTS: Description Type AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One-Day Liquor License - Munroe Center for the Arts PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C6 SUMMARY: The Munroe Center for the Arts has requested a one-day liquor license to serve wine at their social hour for board members and tenants on Wednesday, November 16, 2016 from 6:00 p.m. until 8:00 p.m. The event takes place at their location(1403 Massachusetts Ave.). SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 ATTACHMENTS: Description Type AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One-Day Liquor License - Brookline Bank/LCA PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C7 SUMMARY: Brookline Bank/LCAhas requested a one-day liquor license to serve wine for their ArtWalk Community Event on Thursday, November 10, 2016 from 6:00 p.m. until 8:00 p.m. The event takes place at their location(1793 Massachusetts Ave.). SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 ATTACHMENTS: Description Type AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Use of Battle Green/Wall,� - Martin Luther King Day PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C8 SUMMARY: The Town Celebrations Committee/MLK Subcommittee has requested approval for the MLK Day Commemoration that includes use of the Battle Green and a Unity Walk from the Battle Green to the Cary Memorial Building on Monday, January 16, 2017. The event will begin on the Battle Green at approximately 11:00 a.m. and then the Unity Walk will walk along Massachusetts Avenue to the Cary Memorial Building. The event should end at approximately 2:00 p.m. Staff has reviewed and approved this request. SUGGESTED MOTION: Motion to approve the request of the Town Celebrations Committee/MLK Subcommittee for the MLK Day Commemoration that includes use of the Battle Green and a walk along Massachusetts Avenue to the Cary Memorial Building. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 ATTACHMENTS: Description Type D V"C C, Backup Matorrinl O ""OWN OF LEXINGTON Special Event Permit "p I.,ication --- -------------- Applicant and Sponsoring Organization Information Town Celebrations Committee Name of Organization / Sponsor: ZNon-Profit. 1:1 Profit 7 Page Road Lexington —State: MA 02420 Address: City: Zip: Tax ID #: Applicant name: Sam Zales, MLK Day Commemoration 617-828-3666 szales@gmaii.com Phone: Email: Web Site: www.lexingtonmlk.org Event Manager: Sam Zales szales@gmaii.com Contact Info: Other Contact person/s: Contact Info: Event Information Event Type: Run/Walk 1:1 Rally E]Parade 1:1 School Event Concert 1:1 Festival OPolitical Event E]Food. Truck Other(specify) MLK Day Commemoration with Day of Service volunteering activities throughout town Lexington MLK Day Commemoration Event Title: Start Date & Time(s): Mon,, Jan. 16, 2017 11 am 2pm End Date & Times(s): 300 none Estimated Attendance: # Admission Fee: Open to the Public: Yes No Requested Location: Depot Square ElVisitors Center Lawn Hastings Park E]Hastings Park Gazebo ElTower Park ✓ Battle Green ®Street (specify): Massachusetts Ave to Cary Memorial Bldg/Battin Hall ElOther (specify): Set Up Date/Time & Description: Breakdown Date/Time & Description: Event Details Please indicate whether the following items pertain to your event. YES NO .......... Foad Concession and/or F Preparation. El Q Please specify method: TIPropane Gas E]Electric E]Charcoal OCatered El Other: 11 2 First Aid Facility(ies)and Ambulance(s) • El Banner(s)and/or Sign(s)—requiraes • El Street Closure(s)-list streets: 0 sideaPSMalSs. Ave. for Unity Walk to start day • El Amplified Sound-If yes please indicate Start Time 1 1:30a End Time I 2:30prn The Town of Lexington requires that noise levels not exceed 10 or more decibels above the ambient noise between 8:00p.m. and 7:00a.m. in a residential or commercial zone. Will your event have Fireworks? ❑ Will your event have animals? Ifyesspecify: El 2 Will your event require lights? Ifso,specify hours: El 2 Will you set up table(s)and/or chair(s)? Approximate number? D 2 Fencing,Barrier(s)and/or Barricade(s),Traffic Cones El 2 Does your event require electricity? Source: El 2 Booth(s),Exhibit(s),Display(s)and/or Enclosure(s) 0 2 Canopy(ies)and or Tent(s)-describe dimensions: D 2 Scaffolding,Bleacher(s),Platform(s),Grandstand(s)or related structure(s) El 2 Container(s)and/or Dumpster(s) F-1 2 Toilet(s)—approximate number/vendor: El 2 Will you be holding a raffle at your event? Describe: El 21 Vehicle(s)and/or Trailer(s)-approximate number. El 2 Sleeping Trailer(s)and/or other accommodations El 2 Stage(s)-indicate dimension: El 2 Entertainment-describe: 11 2 Amusement Rides-list and describe: El 2 Inflatable Device(s)—list and describe: Other Permits Please note that all components of the event are subject to approval by the Town Managers Office and may also require approval by and/or pennit(s)from other Town agencies and departments. It is the responsibility of the applicant to secure all necessary Town of Lexington permits,and to submit and payment required for permits. Insurance Requirements Evidence of Insurance will be required before final permit approval. Please provide a Certificate of insurance,which shows a minimum of$1,000,000.00 in Commercial General Liability Insurance and a Policy Endorsement,which indemnifies and holds harmless the Town of Lexington,and all of its agencies and departments. Some events may require a higher limit of insurance. Permittee must list the aforementioned parties as additional insured on their Certificate of Insurance. Each event is evaluated on its risk exposure.Any and all damages resulting from the event are the responsibility of the pen-nittee and the permittee will work through designated staff to determine the most appropriate means for repair. The Town of Lexington is not responsible for any accidents or damages to persons or property resulting from the issuance of this permit. Affidavit of Applicant My signature below indicates that everything I have stated in this application is correct to the best of my knowledge. I have read, understand and agree to abide by the policies,rules and regulations of the Town of Lexington as they pertain to the requested usage. The permit,if granted is not transferable d is revocable at any time at the absolute discretion of the Town of Lexington Manager's Office(or designee). All programs fa ities of the Town of Lexington are open to all citi7ze s regardless of race,sex,age,color, religion,national origin or disabi * . Signature of Applicant, Date: 2 The following is required by your organization to insure the safety and health of all participating in this event: Note: You do not need to connect the deprrrtntents below if it is not required. _—__.. ...—--..._._--------________ ❑ ❑ Police Detail- estimated oast I � �,perf�l , Days Required (Contact Police) Comments: t�/ yVci ❑ Fire/Ambulance Detail—estimated cost-$ per/day. :Days Required (Contact Fire) Comments: ❑ ❑ Indoor Rain Space—All organizations must apply and pay fees through the Public Facilities Department ❑ ❑ Field Lining-$ per/field. Additional fee for layout$ (Contact Department of Public Works) ❑ ❑ Trash removal-$ per/day.Days required (Contact Department of Public Works) ❑ ❑ Portable toilets- Number required El ❑✓ Extra waste containiers-$20.00 per day.Days Required (Contact Department of Public Works} ❑ ❑ Temporary Food Permit-$15.00(non-licensed)or$50.00(Commercial)(Contact Health) ❑ ❑ Raffle Permit/License-(Contact Town Clerk's Office) ❑ ❑ Field Permit-(Contact Recreation) ❑ ❑ Center Complex Lights Permit-(Contact Recreation) DPW—781-274-8300* Fire Dept.-781-862-0272* Police Dept.-781-862-1212* Health Dept.-781-698-4533 * Town Clerks Office—781-698-4550*Public Facilities Dept.—781-274-8300*Recreation.Dept.—781-698-4800* AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Executive Session- Exemption 6: Sale of Property, Belmont Country Club Parcel (10 min) PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman; Peter Kelley ES.1 SUMMARY: Suggested motion for Executive Session: Move that the Board go into Executive Session to consider the purchase, exchange, lease or value of real property, Belmont Country Club land, and to reconvene in Open Session only to adjourn. Further, that as Chairman, I declare that an open meeting may have a detrimental effect on the negotiating position of the Town. Continue discussion on Belmont Country Club plans to sell a portion of their property located in Lexington. Town has a right-of-first refusal on this property. SUGGESTED MOTION: No vote anticipated. FOLLOW-UP: TMO DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Executive Session- Exemption 6: Purchase of Real Estate, 20 Pelham Road (15 min) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager ES.2 SUMMARY: Suggested motion for Executive Session: Move that the Board go into Executive Session to consider the purchase, exchange, lease or value of real property, 20 Pelham Road, and to reconvene in Open Session only to adjourn. Further, that as Chairman, I declare that an open meeting may have a detrimental effect on the negotiating position of the Town. Update on 20 Pelham Road negotiations. SUGGESTED MOTION: No vote anticipated. FOLLOW-UP: Town Manager and Town Counsel. DATE AND APPROXIMATE TIME ON AGENDA: 11/7/2016