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Home My WebLink About2016-08-02 BOS Packet - ReleasedSELECTMEN'S MEETING Tuesday, August 2, 2016 Selectmen Meeting Room 6:00 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION Approve CPA Grant Agreement -Lexington Arts and Craft Society Lighting Project 6:00 PM EXECUTIVE SESSION Executive Session: Exemption 6: Purchase of Land, 171-173 Bedford Street 6:05 p.m. - Fre-MM11 Approximate Adjourn Time 7:00 PM The next meeting of the Board of Selectmen is scheduled for Monday, August 15, 2016 at 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Device.s Available on Repast �� All agenda time and the order of items are approximate and subject to change. Recorded by LeWedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve CPA Grant Agreement -Lexington Arts and Craft Society Lighting Project PRESENTER: Carl F. Valente, Town Manager ITEM NUMBER: 1.1 Based on the recommendation of the Community Preservation Committee, Town Meeting approved an appropriation of $24,280 for the Lexington Arts and Crafts Society for the replacement of lighting in the Parsons Gallery. This funding will be supplemented with $12,000 in private funding. The attached agreement covers the terms of this grant. Per the Board's request, the agreement has been changed to reflect that the Arts and Crafts Society has raised $12,000 through private fundraising for this project (see highlighted section on page 1) SUGGESTED MOTION: Move to approve and sign the Grant Agreement between the Town of Lexington and the Lexington Arts and Crafts Society for the rep lac ement of lighting in the Parsons Gallery. FOLLOW-UP: Staff will follow up with Arts and Crafts Society. DATE AND APPROXIMATE TIME ON AGENDA: 8/2/2016 6:00 PM ATTACHMENTS: Description D (knitAgTMra.rommit D LACSC'a.mtillyinrgTM c%t<ntarnn� nr:t Type Backup Matorinl Backup Matorinl GRANT AGREEMENT FOR LEXINGTON ARTS AND CRAFTS SOCIETY PARSONS GALLERY LIGHTING RENOVATION This Grant Agreement ("Agreement") is dated , 2016, by and between the Lexington Arts and Crafts Society, a non-profit regional education center with an address of 130 Waltham Street, Lexington, Massachusetts 02421 (the "Grantee"), and the Town of Lexington, a municipal corporation with its principal offices at 1625 Massachusetts Avenue, Lexington, Middlesex County, Massachusetts 02420, acting by and through its Board of Selectmen (the "Town"): WHEREAS, the Grantee has sought funding from the Town pursuant to the Community Preservation Act, G.L. c. 44B, to cover a portion of the costs to fund the replacement of the lighting fixtures in its Parsons Gallery space (the "Project"); and WHEREAS, at the Town Meeting held on April 4, 2016, the Town voted to appropriate, under article 8(c), the sum of Twenty Four Thousand, Two Hundred and Eighty dollars ($24,280) from the Historic Resources Reserve of the Community Preservation Fund (the "Funds") for that purpose and authorized the Board of Selectmen to enter into an agreement with the Grantee; and WHEREAS, the remainder of the estimated total project cost of $12,000 has been raised from private funding and certified to the Town by the Treasurer for the Grantee; and WHEREAS, the Town and the Grantee wish to memorialize herein the terms governing the disbursement of the Funds appropriated by the Town at Town Meeting; NOW, THEREFORE, in consideration of the mutual covenants herein set forth, the parties agree as follows: The Grantee agrees that the Funds shall be used to rehabilitate the lighting system in Parsons Gallery by removing the existing light system and replacing it with an LED system designed to provide optimal light in an art gallery, thus making the structure fit for its intended use. The Grantee shall make no other use of the Funds. 2. The Grantee agrees to make copies of any drawings, plans or bid documents relating to the Project available for inspection by the Town at the Town's request. Any documentation procured with the Funds shall be limited to work necessary or appropriate to carry out the Project, and shall be consistent with the rehabilitation of the space as an historic structure. The Grantee agrees that the Town shall have the right to require written confirmation by the Grantee that the funds were used solely for the intended purpose. 4. The Grantee shall include, in any document or written report produced as a result of the Project, a statement that the Project was funded in part by the citizens of the Town of Lexington through the Community Preservation Act. 5. Upon receipt of an invoice from any consultant, contractor or vendor working on the Project, the Grantee agrees to present a copy of said invoice to the Town. The Town shall then make payment to the Grantee. After Grantee makes payment to its consultant, contractor or vendor, Grantee shall provide the Town a copy of such payment in the form of a cancelled check. Such verification of payment shall be provided within 30 days of payment by Grantee. 6. If the Project is terminated prior to its completion, the Grantee shall provide the Town with a report of the extent of the work completed and total amount expended for this work. 7. The Town's grant of funds to the Grantee is made with the understanding that the Town has no other obligation to provide other or additional support to the Grantee for the Project or otherwise. 8. The Town hereby certifies that the Funds have been duly appropriated and are currently available to meet the Town's obligations as stated in this agreement. (Remainder of page intentionally left blank) 2 Executed under seal as of the date first set forth above. TOWN OF LEXINGTON By its Board of Selectmen: Suzanne E. Barry Peter C.J. Kelley Norman P. Cohen Joseph N. Pato Michelle L. Ciccolo Approved for Availability of Funds Comptroller LEXINGTON ARTS AND CRAFTS SOCIETY By: Robert Scherzer, Co -President Lexington Arts and Crafts Society Mary McDonald, Co -President Lexington Arts and Crafts Society Acct. No. �1,) AC'� art in your hands ROMMOOMM Lexington Arts and Crafts Society 130Waltham St Lexington, MA 02421 Board ofSelectmen Carl F.Valente, Town Manager Town ofLexington 16ZSMassachusetts Ave Lexington, MA 02420 13Oill/akhumStreet, Lexington, MAO2421 781'862-9006 www|acumu,mg Dear Board of Selectmen and Mr. Valente: TOWN MANAGERS OFFICE |arnthe Treasurer ofthe Lexington Arts and Crafts Society. VVeare very grateful Lothe Community Preservation Committee and the Town ofLexington for their generous grant of�'Z4,280toward new gallery lighting atLexington Arts and Crafts Society and very excited about seeing the project completed this summer. The Society has earmarked aminimum uf$lZ,OODfor this project ~and | certify toyou that Lexington Arts and Crafts Society has the funds —at least $12,000—available for this pxject K4uchof the equipnmenthas already been delivered and vveare andcipatingthat the nexvlights wiUb'- installed in August. Again, we very much appreciate your pledge of $24,280 to our project and hope you will visit our gallery after the new lights are installed. Si Robert Bond Treasurer Lexington Arts and Crafts Society Lexington Arts & Crafts Society isonon-profit regional education center dedicated to the preservation and promotion ofexcellence in both the traditional and conteirporarymrts and crafts, AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Executive Session: Exemption 6: Purchase of Land, 171-173 Bedford Street PRESENTER: Carl F. Valente, Town Manager ITEM NUMBER: ES. 1 Move that the Board go into Executive Session to consider the purchase, exchange, lease or value of real property, 171-173 Bedford Street, and to reconvene in Open Session only to adjourn. Further, that as Chairman, I declare that an open meeting may have a detrimental effect on the negotiating position of the Town. The Town Manager will update the Board regarding this property SUGGESTED MOTION: FOLLOW-UP: TMO DATE AND APPROXIMATE TIME ON AGENDA: 8/2/2016 6:05 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approximate Adjourn Time PRESENTER: SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 8/2/2016 7:00 PM ITEM NUMBER: