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HomeMy WebLinkAbout2015-03-04 BOS Packet - Released AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: STAFF: ITEM NUMBER: February 23, 2015 William P. Hadley, Director SUBJECT: Verizon Lowell Street. Install one JO Pole (T9/E9) on the southwesterly side of Lowell Street and remove one SO Pole, T9. EXECUTIVE SUMMARY: The Department of Public Works/Engineering Division has reviewed the petition, plan and order for Verizon to install one JO Pole (T9/E9) on the southwesterly side of Lowell Street about 85 northwesterly from the centerline of Haskell Street at a point approximately 30 northwesterly of Pole T9 which is to be removed. This pole installation is necessary in order to remove an aerial trespass at #48 Lowell Street. A public hearing is required and abutters have been notified. Since this petition appears to be in order, we recommend that approval be granted. FINANCIAL IMPACT: None RECOMMENDATION / SUGGESTED MOTION: Motion to approve the petition of Verizon to install a new pole, T9/E9, on Lowell Street and remove an existing one, T9 STAFF FOLLOW-UP: Engineering Division NOTICE TO ABUTTERS February 4, 2015 You are hereby notified that a public hearing will be held in the Selectmen's Meeting Room, 2nd Floor, Town Office Building, of the Town of Lexington, Massachusetts, on Monday, February 23rd at 7:00 p.m. upon the proposal of Verizon to install one pole and remove another in the following public way of said Town: Lowell Street: Install one JO Pole (T9/E9) on the southwestern side of Lowell Street about from the centerline of Haskell Street at a point of Pole T9 which is to be removed. By Ȁ Tricia Malatesta Engineering Aide Department of Public Works/Engineering Please direct inquiries to: Kelly-Ann Condon (508) 330-7703 Copies to: UC Synergetic Colin and Diana South Kelly-Ann Condon 51 Lowell Street Rights of Way Agent Lexington, MA 02420 21 Oxford Road Mansfield, MA 02048 Krishnamoorthy and Durga Subramian McGarvie Nominee Trs 7 Haskell Street Douglas and Gay McGarvie TRS Lexington, MA 02420 48 Lowell Street Lexington, MA 02420 Jonathan and Elizabeth Ludlow 46 Lowell Street Lexington, MA 02420 School Building Project Consensus Plan Draft for the 25 February 2015 Lexington Budget Summit Revised with comments from School Committee and Appropriation Committee (2/23/2015) Introduction This document describes the draft consensus position of the Lexington Budget Summit (Board of Selectmen, School Committee, Appropriation Committee, and Capital Expenditure Committee) regarding Article 2 of the March 2015 Special Town Meeting #1. This Article will request initial funding to develop various school building projects in response to ongoing and future overcrowding issues, and building condition issues, in the Lexington Public Commented \[JP1\]: AC points out Hastings renovation/reconstruction need is independent of enrollment School (LPS) System. The projects cover school buildings serving grades Pre-K, K-5, and 6-8, growth and may include pre-fabricated classrooms, brick and mortar additions, and/or a new elementary school building. Total costs are estimated to be on the order of $100 to $120 million. A debt exclusion vote will be required to finance the costs of design and engineering work, as well as the actual construction. This document is the result of the discussions of a working group of the Budget Summit composed of 2 members from each committee and will be formally presented to the Board of Selectmen and the School Committee in advance of the next Budget Summit on February 25. Basic Assumptions Enrollment growth has been growing at approximately 2% per year for the past seven years and it is causing overcrowding in existing school facilities now. This growth is expected to continue for several more years, bringing even greater pressure to a strained school system. The LPS System requires expanded school facilities to properly meet its educational mandates, and to limit the need for expensive out-of-district placements. The long-term goals for the public school system are to: keep school buildings moving towards their optimal usage, minimize disruptions to students, avoid extremes of over- or under-utilization. The Town must pursue these goals in a fiscally responsible manner, and without ignoring other vital capital projects, e.g. public safety buildings. The requested appropriation will be based on a flexible plan that allows the Town to begin by spending some of the requested funds to study a set of alternatives in depth. Some options may be modified or eliminated during this process. In late summer or early fall, the School Committee and the Board of Selectmen will coordinate the refinement of the plan and then the JP, GP Revision 4 - 1 - 19 23 February 2015 Board of Selectmen will approve additional spending from the original appropriation. Depending on the project, that additional spending will advance the work into the design document development or the construction and bid document phases. The results of this process will inform Commented \[JP2\]: AC clarification the request for funds at a fall Special Town Meeting. Input from the Department of Public Facilities and the Permanent Building Committee is expected throughout this process – for both facility planning and for advice on timing needed to execute desired projects. Planning Process The Town must carefully manage its spending in light of the uncertainty around future needs in the school system. Our process for school planning will be to keep a close eye on long-range trends, while limiting definitive construction plans to a 3-year window. We will monitor this plan continually, and re-assess the plan annually. Commented \[JP3\]: SC would prefer “in October” rather than annually. Leased Modular Classrooms We will avoid using leased modular classrooms (lifespan of 5 to 10 years), since they are expensive and provide only short-term solutions to what we see as a long-term problem. Pre-Fabricated Classrooms Adding pre-fabricated classrooms with a lifespan of 20+ years at Bridge, Bowman, Fiske, Commented \[JP4\]: SC would like input from Fiske principal Diamond, and Clarke will help to alleviate current overcrowding in those schools, and in some cases provide a separate music room as mandated by a recent change in School Committee policy. The populations at Bridge and Bowman will be lowered once a sufficient number of new Commented \[JP5\]: AC clarification classrooms are available at other schools. At that time, their pre-fabricated classrooms will be Commented \[JP6\]: SC would prefer “could” rather than adapted for other school system needs such as in-house special education programs. These new “will” uses will not significantly increase pressure on core spaces. We will start by doing feasibility and design development work for all the pre-fabricated Commented \[JP7\]: AC clarification classrooms. In order to bring them online quickly, the Town may opt to proceed with construction and bid documents for some or all of these locations prior to a fall Special Town Meeting. This will be contingent on a review of the engineering studies and would be initiated by Commented \[JP8\]: AC points out there are more than just engineering studies a request of the School Committee, a review of the funding needs by the financial committees, with final approval from the Board of Selectmen. Commented \[JP9\]: AC clarification Bricks and Mortar The existing Maria Hastings elementary school requires significant repairs. It is also burdened with sub-standard sized classrooms, and its 8 modular classrooms are well past their intended lifespan. Constructing a new school on the site (a la Estabrook) is the preferred solution. The new school should be designed as a 30-classroom (5 sections of each grade K-5) building with Commented \[JP10\]: SC requested clarification of “a la Estabrook” up to 9 more classrooms than the existing facility (including modulars), assuming that the site JP, GP Revision 4 - 2 - 19 23 February 2015 and resulting traffic circulation can accommodate that size. The request only covers a feasibility study for a new building on the Hastings site with or without pre-K. In the fall, if the feasibility study shows that a new Hastings School can be constructed on the site, then a construction proposal for Hastings (and any other components determined to be necessary and desirable) will be brought to Town Meeting and a debt exclusion vote will be presented to the voters at the end of the year or early in 2016. Pre-K is a standalone program that requires 15,000 square feet as a standalone program. It is currently hosted at Harrington with a recently expanded satellite program at Old Harringtonthe Central Office (old Harrington). Relocating the entire Pre-K program to a new building would allow the four Pre-K classrooms at Harrington to be refurbished for use as K-5 classrooms. Filling these four K-5 classrooms would bring the school’s population to the brink maximum of the school’s core capacity. We will study the feasibility of building constructing a new Pre-K building or relocating the Pre- K program to an existing building., and i If a site is identified, then workwewill proceed to on the design documents development phase for the construction of a new building or the renovation of an existing building.We would then develop aA plan for the minor refurbishments needed at Harrington would be included in this project. Commented \[JP11\]: AC points out that moving the Pre-K might take advantage of an existing building rather than only assuming new construction. Wording adjusted to be broader. The architectural consultant firm SMMA has proposed a complicated renovation at (new) Harrington that incorporates an expanded Pre-K and an enlarged cafeteria and gym. This proposal is expensive considering the number of new classrooms that would result, and it requires moving three geothermal wells. This plan will not be studied. Contingency funding is included for exploring options at Harrington and Fiske if the preferred plan for a larger Hastings proves to be infeasible. At Harrington and Fiske we have the option to develop feasibility studies for expansion. Based on the analysis by DiNisco Design, the Estabrook site is not considered suitable for expansion. For the two Middle Schools, the topography at Diamond is more suitable to an extension, and we would rather do construction at only one Middle School. We will perform a feasibility study for Commented \[JP12\]: SC would prefer to delete this clause adding a single large extension at Diamond. We will also study an extension at Clarke in the event that the Diamond site cannot accommodate the needs of the school system on its own. Redistricting The School Committee will explore redistricting plans that would shift school density away from more crowded schools on the eastern side of town towards Estabrook at the northwest end of Commented \[JP13\]: SC requests deletion town. If deemed practical, such a plan will be implemented as soon as possible. Given the volatility of students moving into and out of the school system throughout town, plans that are not traditional in Lexington should be explored. For example, adding “buffer zones” at district boundaries might allow districts to adapt by placing new students into either of two adjoining districts. These buffer zones would be large enough to accommodate volatility, but not so large as to require unreasonable bus routes. JP, GP Revision 4 - 3 - 19 23 February 2015 The potential benefits of any redistricting plan are based on untested assumptions. The School Commented \[JP14\]: AC reinforces that a study is needed to determine if there are in fact benefits Committee will initiate a technical redistricting study to identify workable plans, so that policy discussions can occur later this year. JP, GP Revision 4 - 4 - 19 23 February 2015 SchoolBuildingProjectConsensusPlan Draftforthe25February2015LexingtonBudgetSummit Introduction ThisdocumentdescribesthedraftconsensuspositionoftheLexingtonBudgetSummit(Boardof Selectmen,SchoolCommittee,AppropriationCommittee,andCapitalExpenditureCommittee) regardingArticle2oftheMarch2015SpecialTownMeeting#1. ThisArticlewillrequestinitialfundingtodevelopvariousschoolbuildingprojectsinresponseto ongoingandfutureovercrowdingissuesintheLexingtonPublicSchool(LPS)System.The projectscoverschoolbuildingsservinggradesPre-K,K-5,and6-8,andmayincludepre- fabricatedclassrooms,brickandmortaradditions,and/oranewelementaryschoolbuilding. Totalcostsareestimatedtobeontheorderof$100to$120million.Adebtexclusionvotewill berequiredtofinancethecostsofdesignandengineeringwork,aswellastheactual construction. ThisdocumentistheresultofthediscussionsofaworkinggroupoftheBudgetSummit composedof2membersfromeachcommitteeandwillbeformallypresentedtotheBoardof SelectmenandtheSchoolCommitteeinadvanceofthenextBudgetSummitonFebruary25. BasicAssumptions Enrollmentgrowthhasbeengrowingatapproximately2%peryearforthepastsevenyearsand itiscausingovercrowdinginexistingschoolfacilitiesnow.Thisgrowthisexpectedtocontinue forseveralmoreyears,bringingevengreaterpressuretoastrainedschoolsystem. TheLPSSystemrequiresexpandedschoolfacilitiestoproperlymeetitseducationalmandates, andtolimittheneedforexpensiveout-of-districtplacements. Thelong-termgoalsforthepublicschoolsystemareto: keepschoolbuildingsmovingtowardstheiroptimalusage, minimizedisruptionstostudents, avoidextremesofover-orunder-utilization. TheTownmustpursuethesegoalsinafiscallyresponsiblemanner,andwithoutignoringother vitalcapitalprojects,e.g.publicsafetybuildings. TherequestedappropriationwillbebasedonaflexibleplanthatallowstheTowntobeginby spendingsomeoftherequestedfundstostudyasetofalternativesindepth.Someoptionsmay bemodifiedoreliminatedduringthisprocess.Inlatesummerorearlyfall,theSchool CommitteeandtheBoardofSelectmenwillcoordinatetherefinementoftheplanandthenthe BoardofSelectmenwillapproveadditionalspendingfromtheoriginalappropriation.Depending ontheproject,thatadditionalspendingwilladvancetheworkintothedesigndocumentorthe JP,GP-1-19February2015 constructionandbiddocumentphases.Theresultsofthisprocesswillinformtherequestfor fundsatafallSpecialTownMeeting. InputfromtheDepartmentofPublicFacilitiesandthePermanentBuildingCommitteeis expectedthroughoutthisprocess–forbothfacilityplanningandforadviceontimingneededto executedesiredprojects. PlanningProcess TheTownmustcarefullymanageitsspendinginlightoftheuncertaintyaroundfutureneedsin theschoolsystem.Ourprocessforschoolplanningwillbetokeepacloseeyeonlong-range trends,whilelimitingdefinitiveconstructionplanstoa3-yearwindow.Wewillmonitorthisplan continually,andre-assesstheplanannually. LeasedModularClassrooms Wewillavoidusingleasedmodularclassrooms(lifespanof5to10years),sincetheyare expensiveandprovideonlyshort-termsolutionstowhatweseeasalong-termproblem. Pre-FabricatedClassrooms Addingpre-fabricatedclassroomswithalifespanof20+yearsatBridge,Bowman,Fiske, Diamond,andClarkewillhelptoalleviatecurrentovercrowdinginthoseschools,andinsome casesprovideaseparatemusicroomasmandatedbyarecentchangeinSchoolCommittee policy. ThepopulationsatBridgeandBowmanwillbeloweredoncenewclassroomsareavailableat otherschools.Atthattime,theirpre-fabricatedclassroomswillbeadaptedforotherschool systemneedssuchasin-housespecialeducationprograms.Thesenewuseswillnotsignificantly increasepressureoncorespaces. Wewillstartbydoingfeasibilityanddesignworkforallthepre-fabricatedclassrooms.Inorder tobringthemonlinequickly,theTownmayopttoproceedwithconstructionandbiddocuments forsomeoralloftheselocationspriortoafallSpecialTownMeeting.Thiswillbecontingenton areviewoftheengineeringstudiesandwouldbeinitiatedbyarequestoftheSchoolCommittee, areviewofthefundingneedsbythefinancialcommittees,withfinalapprovalfromtheBoardof Selectmen. BricksandMortar TheexistingMariaHastingselementaryschoolrequiressignificantrepairs.Itisalsoburdened withsub-standardsizedclassrooms,andits8modularclassroomsarewellpasttheirintended lifespan.Constructinganewschoolonthesite(alaEstabrook)isthepreferredsolution.The newschoolshouldbedesignedwithupto9moreclassroomsthantheexistingfacility(including modulars),assumingthatthesiteandresultingtrafficcirculationcanaccommodatethatsize.The requestonlycoversafeasibilitystudyforanewbuildingontheHastingssite. JP,GP-2-19February2015 Inthefall,ifthefeasibilitystudyshowsthatanewHastingsSchoolcanbeconstructedonthe site,thenaconstructionproposalforHastings(andanyothercomponentsdeterminedtobe necessaryanddesirable)willbebroughttoTownMeetingandadebtexclusionvotewillbe presentedtothevotersattheendoftheyearorearlyin2016. Pre-Kisastandaloneprogramthatrequires15,000squarefeet.Itiscurrentlyhostedat HarringtonwithasatelliteprogramatOldHarrington.RelocatingtheentirePre-Kprogramtoa newbuildingwouldallowthefourPre-KclassroomsatHarringtontoberefurbishedforuseas K-5classrooms.FillingthesefourK-5classroomswouldbringtheschool’spopulationtothe brinkoftheschool’scorecapacity. WewillstudythefeasibilityofbuildinganewPre-K,andifasiteisidentifiedwewillproceed tothedesigndocumentsphase.Wewouldthendevelopaplanfortheminorrefurbishments neededatHarrington. ThearchitecturalconsultantfirmSMMAhasproposedacomplicatedrenovationat(new) HarringtonthatincorporatesanexpandedPre-Kandanenlargedcafeteriaandgym.This proposalisexpensiveconsideringthenumberofnewclassroomsthatwouldresult,andit requiresmovingthreegeothermalwells.Thisplanwillnotbestudied. ContingencyfundingisincludedforexploringoptionsatHarringtonandFiskeifthepreferred planforalargerHastingsprovestobeinfeasible.AtHarringtonandFiskewehavetheoptionto developfeasibilitystudiesforexpansion. BasedontheanalysisbyDiNiscoDesign,theEstabrooksiteisnotconsideredsuitablefor expansion. ForthetwoMiddleSchools,thetopographyatDiamondismoresuitabletoanextension,andwe wouldratherdoconstructionatonlyoneMiddleSchool.Wewillperformafeasibilitystudyfor addingasinglelargeextensionatDiamond.WewillalsostudyanextensionatClarkeinthe eventthattheDiamondsitecannotaccommodatetheneedsoftheschoolsystemonitsown. Redistricting TheSchoolCommitteewillexploreredistrictingplansthatwouldshiftschooldensityawayfrom morecrowdedschoolsontheeasternsideoftowntowardsEstabrookatthenorthwestendof town.Ifdeemedpractical,suchaplanwillbeimplementedassoonaspossible. Giventhevolatilityofstudentsmovingintoandoutoftheschoolsystemthroughouttown,plans thatarenottraditionalinLexingtonshouldbeexplored.Forexample,adding“bufferzones”at districtboundariesmightallowdistrictstoadaptbyplacingnewstudentsintoeitheroftwo adjoiningdistricts.Thesebufferzoneswouldbelargeenoughtoaccommodatevolatility,butnot solargeastorequireunreasonablebusroutes. Thebenefitsofanyredistrictingplanarebasedonuntestedassumptions.TheSchoolCommittee willinitiateatechnicalredistrictingstudytoidentifyworkableplans,sothatpolicydiscussions canoccurlaterthisyear. JP,GP-3-19February2015 6 -!312 Gfcsvbsz!34 Cpbse!pg!Tfmfdunfo!Sfwjfx! Tpmbs!Ubtl!Gpsdf!Vqebuf! 3! Tvtubjobcmf!Mfyjohupo!Dpnnjuuff!Qsftfoubujpo! Ibsuxfmm!Tpmbs!Vqebuf! ofhpujbujpot!xjui!pvs!tfmfdufe!wfoeps!gjobodjbm!'!mfhbm!sfwjfx!ibt!cffo!dpnqmfufe/!! Dpodmvejoh!Qpxfs!Qvsdibtf!Bhsffnfou!Xf!xjmm!sfqpsu!cbdl!gps!bhsffnfou!bqqspwbm!bgufs! 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Tvtubjobcmf!Mfyjohupo!Dpnnjuuff!Qsftfoubujpo! Dpodfquvbm!Dbopqz!Mbzpvu! Uiftf!jnbhft!bsf!dpodfquvbm!sfoefsjoht!pomz/!Mbzpvu!xjmm!dibohf!cbtfe!po!uif!sftvmu!pg!gjobm!fohjoffsjoh!boe!pqfsbujpobm!bobmztjt/! 42! Tvtubjobcmf!Mfyjohupo!Dpnnjuuff!Qsftfoubujpo! Tpmbs!Dbopqz!Fybnqmf!! Langdon Environmental LLC 241 Boston Post Rd., West Marlborough, Massachusetts 01752 February 20, 2015 Mr. Michael Singer Brightfields Development LLC 40 Walnut Street, Suite 301 Wellesley, Massachusetts 02481 Mr. William Hadley Director of Public Works Samuel Hadley Public Services Building 201 Bedford Street Lexington, Massachusetts 02420 Subject: Analysis of Costs and Revenues Proposed 1.25 MW Ground Mount Solar Development Hartwell Avenue Landfill Site, Lexington, MA Dear Messrs. Singer and Hadley: Over the past several months, Langdon Environmental, LLC (Langdon) has been working with Brightfields, LLC and the Town of Lexington to review both operation and financial implications of installing a solar photovoltaic (PV) system on a portion of the Hartwell Avenue Landfill site. 1Please note that the following analysis is based on the preferred alternative – the installation of a 1.25 MW installed capacity solar PV system along the northern side of the site (parallel to the Minuteman Commuter Bike Path) along with the installation of two 500 KW solar canopies on other areas of the Hartwell Avenue Site. Based on numerous discussions and meetings, the results presented in this letter includes the purchase of a windrow turner to augment the future leaf and yard waste composting operations. The following analysis provides a summary includes: 1.A summary of a site analysis that demonstrates that all the current Lexington operations can be accommodated with the installation of the proposed solar PV system in its proposed location. Additionally, if the Town elects to construct a new police firing range at a future date, the proposed solar installation will not further limit the Town’s ability to continue all ongoing operations. The analysis presents estimated costs associated with both site preparation and operational improvements. 2.Estimates of the revenues and offsetting operational costs for each of the three current sources of leaf and yard waste materials to the site – curbside collected materials from the Town of Arlington and Lexington and deliveries from local landscapers. 3.Estimates of revenues and offsetting operational costs for the future leaf and yard waste composting operations after the installation of the solar PV system. This alternative includes the addition of a windrow turner to allow additional leaf and yard waste materials to be Mr.Michael Singer Mr. William Hadley February 20, 2015 Page 2 accommodated within the available remaining area after installation of the proposed 1.25 MW solar PV system. In addition to the 1.25 MW ground mount solar array, there is a proposal to install two solar PV canopy systems over the front drop-off area and the existing Minuteman Regional Household Hazardous Waste (HHW) facility. These canopy systems can be designed with the required clear heights and column spacing to accommodate the current site uses being performed in these areas with minimal reconfiguration. Please note that the final layout of these solar canopies will be based on a detailed geotechnical analysis and foundation design. Once this work has been completed, final operational and layout plans for the canopies will be completed. Figures showing the preliminary conceptual location of these canopy systems provided by Brightfields are attached to this letter. Based on this analysis, Langdon has concluded that the 1.25 MW installed solar PV system in conjunction with the addition of a windrow turner and changes to the Town’s current operations can be accommodated at the site with minimal impact on the level of services currently offered by the Town assuming the improvements outlined below are implemented. 3¨³¤ !­ «¸²¨² As shown schematically on the attached Figure 1, the Hartwell Avenue Landfill site is currently used for a wide variety of municipal and regional uses. Based on detailed discussions with the Town and Langdon’s familiarity with site operations, Langdon has developed two additional Figures showing the revised Town operations areas after the 1.25 MW solar facility is installed. The first future schematic (Figure 2) shows the operations with the police firing range (Area B) in its current location. The second schematic (Figure 3) shows a potentially reconfigured police firing range (Area B) relocated to an area currently utilized for public works material storage and processing and filling of the existing range area. Note that the attached Figure 3 assumes that the existing police firing range footprint is Langdon Environmental LLC filled and re-used for the relocated material storage and processing operations. 3¨³¤ 0±¤¯ ± ³¨®­ To accommodate the proposed solar PV system, several changes to current Town operations will need to be implemented. The costs for these tasks have been incorporated into the Town’s Solar Revenue Model. These operational changes and associated costs are in addition to those associated with the composting operation which are discussed below. To free up space for the proposed solar PV system, the Town will be required to revise their current operations for the storage and processing of soil and similar materials along the southern side of the site (Area D on Figure 1). The materials currently stored at this location include street sweepings and catch basin cleanings stockpiled prior to off-site disposal; a significant pile (estimated at 25,000 cy’s) of miscellaneous construction soils and debris from town projects; a stockpile of loam and finished compost; and numerous bins and storage piles for construction materials regularly needed by public works operations. In order to provide the proposed space for the 1.25 MW solar PV system, the Town will need to revise these storage and processing operations both to limit their footprint but also to allow for expansion of the central composting area (Area E on Figure 1). To meet these requirements, Langdon recommends implementation of the following site improvements: Mr.Michael Singer Mr. William Hadley February 20, 2015 Page 3 Construct a series of bins to increase the efficiency of the storage of construction materials as well as excess soils from Town projects, street sweepings and catch basin cleanings. These bins would be offset from the edge of the slope and would be approximately 350 feet in length. The existing bins and storage materials would all be removed and relocated to these new structures. The approximate location of the new bins are shown as Area D on Figures 2 and 3. Coordination for the removal of the existing stockpile of soil and debris from Town operations. The Town currently has a Memorandum of Understanding with a private vendor to remove all of these materials within three years at no cost to the Town (one year of this period has already been completed). In order to accommodate the installation of the new bins, the remainder of the current stockpile after the contractor removes this year’s materials has to be either relocated on-site or removed. Removal of the existing piles of street sweepings and catch basin cleanings to an appropriate off-site disposal location. Development of a plan to relocate any existing composting windrows off of the area proposed for the solar PV installation to Area E on Figure 1. Based on numerous meetings and discussions, Langdon has developed estimated costs attributable to the solar PV installation for site preparation presented in Table 1. Table 1 Summary of One-Time Site Development Costs to Accommodate Proposed 1.25 MW Solar PV Installation Langdon Environmental LLC Estimated Cost Item Cost Basis Allowance based on 16,000 cy’s Relocation of Soil/Debris Pile $100,000 remaining after this year’s processing and $6.25 per cy to relocate and process. Construction of Bins for Future Material 500 linear feet (lf) of new bins at $350 $175,000 Storage per lf Relocation of compost windrows from area Work to be performed by solar $0 proposed for solar PV developer. TOTAL ONE-TIME SITE PREPARATION COSTS $275,000 Notes: 1.Changes in composting costs and revenues are annual costs and not included above. 2.Costs for disposal of street sweepings and catch basin cleanings are Town operational costs and not attributable to the solar PV installation. 3.The Estimated Costs presented above are currently in the Solar Revenue Model being presented to the Town. Mr.Michael Singer Mr. William Hadley February 20, 2015 Page 4 &´³´±¤ 3¨³¤ /¯¤± ³¨®­ « &«¤·¨¡¨«¨³¸ Due to the Hartwell Avenue site’s existing large operating area, the Site is able to support Town construction projects by providing temporary storage of soils and materials. In the past, the Site has allowed for temporary storage of Town-generated construction materials which has resulted in avoided costs for disposal of excess soils and the eliminated the need to purchase new soils at the end of construction. Based proposed modifications to the leaf and yard waste composting operations, the proposed new operations could potentially include approximately 0.75 to 1.5 acres of flexible space for this purpose should it be needed in the future. C´±±¤­³ /¯¤± ³¨­¦ 2¤µ¤­´¤²  ­£ #®²³² ¥®± #®¬¯®²³¨­¦ /¯¤± ³¨®­² The proposed location of the 1.25 MW solar PV system will require relocation of the area that is currently used by the Town to process the leaf and yard waste collected at curbside by Lexington’s contractoras well as the curbside yard waste delivered to the site by the Town of Arlington under an intermunicipal agreement. Based on discussions with Town staff and information developed by the Town Department of Public Works (DPW) on current costs and revenues of the on-going composting operations, Langdon has developed a baseline for the three major leaf and yard waste sources. Please note that Langdon has assumed in all cases that the leaf and yard waste delivered by Lexington residents and composted at the site entrance (Area A on Figures 1, 2 and 3) will continue to be handled in small windrows near the point where it is dropped off. For the purposes of this analysis, Langdon relied on the revenues and costs for the most recent full fiscal year (2014) as provided by the DPW. The analysis relies on costs developed by the Town in evaluating the tipping fees to be charged to the Town of Arlington. In general, operational costs such as turning windrows that are associated with all materials were prorated based on the percentage of each material source. A summary of the quantities of each source and the associated revenues and Langdon Environmental LLC costs is presented in Tables 2 and 3. A summary of the net revenues for each source of materials is presented in Table 4. %²³¨¬ ³¤£ &´³´±¤ 2¤µ¤­´¤²  ­£ #®²³² ¥®± #®¬¯®²³¨­¦ Installation of the 1.25 MW solar PV system would entirely utilize the approximately 4.5 acres currently used for composting leaf and yard waste collected from curbside in Lexington and Arlington (see Area F on Figures 2 and 3). Based on the reconfiguration of the public works storage area into bins and the removal of the existing stockpile (discussed above), there will be a total of approximately 8-acres of area remaining available for composting (see Figures 2 and 3). Langdon Environmental LLC Other Landscaper materials are not ground. Does not include grinding of wood chips and Christmas trees.Does not include disposal of screenings.Assumed no administration costs for Lexington curbside materials. COSTS $60,900$36,200 $30,000 $170,900$298,000 TOTAL cy) $8,100 $38,300$46,100$11,600 Curbside $104,100 Arlington (17,000 by Material Source (Volume) $0 $97,700$17,100$24,600 $139,400 (36,000 cy) Landscaper $0 Annual Estimated Costs54,500 $4,800 $22,600$27,100 $ Curbside Lexington (10,000 cy) Table 2 and Yard Waste Composting Operations proportional by hour (from Town). reduced by 70% in ngton Equipment and Labor Lexi Town provided cost of $9,300 for loader and operator to feed grinding machine for Arlington (based on 65 hours). Lexington curbside costs volume.Total cost for annual windrow turning is 1,200 hours at $142.78 per Each source allocated proportional share of total costs based on volume.$125 per hour for screener at $60/cy/HR for finished compost. Raw compost volume assumed finished productTown estimate of $11,600 for Arlington materials made proportional for landscaper materials by volume. Hartwell Avenue Landfill Leaf Basis for Costs TOTALS Vendor Summary of Current Estimated Operating Costs for Leaf and Yard Waste Composting by Material Source (2014) Town provided cost for both Lexington and Arlington curbside materials. Costs allocated by quantity.No vendor costsNo vendor costsNo vendor costs 5 GrindingWindrow TurningScreening CostsAdministrative Costs Mr.Michael SingerMr. William HadleyFebruary 20, 2015Page Note: Numbers rounded to nearest $100. Mr.Michael Singer Mr. William Hadley February 20, 2015 Page 6 Table 3 Estimated Current Revenues from Each Leaf and Yard Waste Composting by Material Source (2014) Hartwell Avenue Landfill Composting Operations ANNUAL ESTIMATED GROSS REVENUES Disposal Annual Percent Fee Product Sale Volume of Total Payments Revenue Total Gross Material Source (2014) Volume (Note 1) (Note 2) Revenues Lexington Curbside 10,000 16% $ - $ 48,000 $ 48,000 Landscaper Materials 36,000 57% $ 161,000 $ 171,000 $ 332,000 Arlington Curbside 17,000 27% $ 113,000 $ 81,000 $ 194,000 TOTAL 63,000 100% $ 274,000 $ 300,000$ 574,000 Notes 1.Disposal Fee Payments based on sticker and punch card sales for landscaper materials and contract payment amount for Arlington curbside. 2.Product Sale Revenue for each source is based on proportion of total product sale revenues to total volume. 3.Lexington curbside does not include avoided costs if transported to an out-of-town disposal facility. Table 4 Estimated Current Net Revenues from Each Leaf and Yard Waste Material Source (2014) 2014 – Hartwell Avenue Landfill Composting Operations ANNUAL ESTIMATED TOTALS Langdon Environmental LLC Annual Percent Volume of Total Gross Operating Net Revenues Material Source (cy’s) Volume RevenuesCosts(See Note) $(6.500) Lexington Curbside $ 48,000 10,000 16% $(54,500) Landscaper Materials $ 332,000 36,000 57% $(139,400) $192,600 Arlington Curbside $ 194,000 17,000 27% $(104,100) $89,900 TOTAL63,000 100% $ 574,000 $(298,000) $276,000 Note: Net revenues do not include avoided cost for out-of-town disposal of Lexington curbside collected leaf and yard waste. All costs rounded to nearest $100. Mr.Michael Singer Mr. William Hadley February 20, 2015 Page 7 Currently, the Town uses approximately 11.2 acres to compost 63,000 cy’s of leaf and yard waste annually. This is approximately 5,625 cy’s per acre of as-delivered leaf and yard waste used. Note that the total volume is based on the leaf and yard waste as received and it will significantly decrease in volume during the initial stages of composting. Using this incoming volume(before the start of initial decomposition), the composting operations over 8 acres could accept approximately 45,000 cy’s of leaf and yard waste –equal to the existing total volume of the current Lexington curbside and landscaper- delivered materials. In other words, the Town could continue to operate in the current manner and accept all of the existing materials except for those currently delivered by Arlington. Larger composting operations such as the one operated by the Town at the Hartwell Avenue site often utilize specialized windrow turning equipment to process organic materials more efficiently. Windrow turners are expensive to purchase (up to $500,000) but have the following advantages: Windrow turners allow the windrows to be spaced significantly closer together that results in an increase to the cubic yard of material that can be processed per acre; Windrow turners improve the turning and aeration process thus accelerating the time needed to create a finished product downward from a year to between 6 to 8 months, Windrow turners may eliminate the need for grinding of materials as is now done for the curbside collected materials, and Finally, windrow turners will improve odor control. For planning purposes, Langdon assumed that the use of a windrow turner could increase the volume of compost able to be processed on a single acre to between 8,000 cy’s to 10,000 cy’s per acre. Therefore, with the addition of a windrow turner, the Town could, at a minimum, continue to receive all of the Langdon Environmental LLC current leaf and yard waste, including the materials currently received from the Town of Arlington. Because the total volume of materials would remain the same, Langdon has assumed that the total gross revenues currently generated from landscapers and the Town of Arlington would not change. Based on the maximum potential density of leaf and yard waste at 10,000 cy’s per acre, the Town could continue to accept the current 63,000 cy’s over 6.3 acres and keep between 0.75 to 1.5 acres available for the intermittent storage of soils or other materials from Town construction projects. Alternatively, the Town could potentially increase the total amount of leaf and yard waste accepted at the site assuming an adequate market exists at a reasonable fee. The use of a windrow turner will require the purchase of a new piece of equipment as well as different operating costs than the current composting approach. The anticipated costs for this are summarized below in Table 5. Please note that these costs are based on continuing the current quantity of incoming leaf and yard waste (63,000 cy’s per year) so the current gross revenues will remain the same. Mr.Michael Singer Mr. William Hadley February 20, 2015 Page 8 Table 5 Summary of Future Annual Costs for Operation of Windrow Turner Subtotal Operational ItemCost ItemCostBasis Grinding of Curbside Allowance for potential grinding of compost Vendor and Town Costs $50,000 Collected Materials material in future. May not be required. Turner handles 2,000 cy’s per hour. Turning once per week for first 4-weeks and 2 turns per Windrow Turner Labor $14,200 month for remaining time (14 turns total). Six- months to create finished product. Town supplied $32.13 per hour for labor. Windrow Turning and Same turning frequency as above. Hourly Maintenance Windrow Turner Operation operations and maintenance assumed $100 per $44,200 & Maintenance hour. 250 hours per year for clean-up at $142.78 per Front End Loader $35,700 hour (town supplied) Finished Product Screening and processing $39,400 Same costs as current operations (see Table 2) Screening of finished compost Costs to administer Administrative CostsArlington contract and $36,200 Same costs as current operations (see Table 2) landscaper program Assume $500,000 replacement cost. Ten year Turner Replacement Set aside funds to replace $46,000 life with salvage valueequal to 20% of purchase Costs windrow turner price. 4% interest rate. Subtotal – Estimated Annual Operating Costs$265,700 Current Annual Operating Costs (Table 2) $298,000 Langdon Environmental LLC Net Annual Decrease in Operating Costs $32,300 Note: Assumes that the Town continues to accept and process the current quantity of leaf and yard waste (63,000 cy’s per year). All numbers rounded to nearest $100. Conclusions The following are the conclusions of the site assessment and cost analysis work performed by Langdon for the potential installation of a 1.25 MW solar PV system at a portion of the Hartwell Avenue Landfill site parallel to the Minuteman Commuter Bike Path including the addition of a windrow turner to the ongoing leaf and yard waste composting operations: The area proposed for installation of the 1.25 MW solar PV system can be accommodated with the proposed modifications to current Town operations with minimal impacts to the current services provided by the facility, assuming the purchase of the windrow turner To continue current town services and the current services, the Town will need to construct a series of bins to store town materials and relocate and remove the current stockpile of miscellaneous soil and associated debris from the site. The total one-time costs for this work is estimated at $275,000 as summarized in Table 1. Mr.Michael Singer Mr. William Hadley February 20, 2015 Page 9 The remaining area for leaf and yard waste composting after installation ofthe solar PV system can continue to accept and process the current amount of materials provided the Town purchases and operates a windrow turner. The evaluation of the solar PV system should include a $500,000 initial purchase price for a windrow turner. Initial estimates of the operating costs for the windrow turner indicate an overall decrease the current operating costs by an estimated $32,300 per year, including putting funds aside for the future replacement of the windrow turner in ten years. Please do not hesitate to contact me at my office at (508) 630-0351 or mobile phone at (617) 875-3693 if you have any questions or require anything further. Sincerely yours Bruce W Haskell, P.E. Langdon Environmental LLC cc: Robert Beaudoin, Lexington Langdon Environmental LLC N/AN/AN/AN/AN/A relocation by Table 1 Table 1Table 5 r Reference Included Abovesolar developer Attached Table Cost fo annual 32,300 NoneNoneNoneNoneNoneNoneNoneNone Included above operating costs of estimated $ Annual Recurring Costs Net reduction in Financial Impacts e Costs $0 NonNoneNoneNone No Cost $100,000$175,000 Initial Included above windrow turner $500,000 to purchase to fter Installation of 1.25 MW Solar Photovoltaic System System NoneNoneNone Area E Turner materials continued existing operations). residential vehicles Mounted Solar PV - CRT container to new bins. to be removed on an expedited schedule. Ground ion of street sweepings, catch basin cleanings and accommodate bins and relocated materials accommodate continued existing operations).accommodate Future Relocated Range can be accommodated Some revisions to existing access road network FINAL existing landscaper and curbside collected materials Future Change with Installation of 1.25 MW Operations entirely relocated to Area E with Windrow Purchase and Operation of Windrow Turner to process (Note: Design of proposed solar canopies will be done to (Note: Design of proposed solar canopies will be done to Relocat Overall site design needs to accommodate queuing of HHP Existing stockpile of crushed materials (soil and debris) has Relocation of existing compost materials to new expanded Construction of new bin system for storage of public works February 20, 2015 25.2 Acres Area Used 3 Acres3 Acres and Future Anticipated Changes A 0.5 Acres1.3 Acres6.2 Acres6.4 Acres4.8 Acres Current mounted solar installation. - 8 – and batteries. compost. ng. site sources) and - off leaf and yard - (HHW) facility generated generated construction - - off and delivery of materials and all - off for brush with periodic chipping for off of cardboard, scrap metal, reusable - - residentially delivered leaf and yard waste use - TOTAL SITE OPERATING AND ROADWAY AREA Specific Activities and Services to Town up for compost bins - site loop road for drop site disposal. - - Residential Dropbicycles, Universal Waste shed for mercury items Residential drop off of brush and yard wasteLandscaper dropremoval/reAdministration for sales of compost products and tracking of other materialsPickComposting of (approximately 3,000 cy’s)Bins for unscreened compost and wood chips for Lexington residentsActive Police firing and practice range including facility and associated vehicle parkingMinuteman Household Hazardous Waste regional collections per yearNERAC Regional CacheDPW Equipment StorageReceipt, stockpiling and processing of numerous materials generated by public works including existing miscellaneous soil and debris pile; granite; asphalt; and steel platiStorage in bins of materials for public works including gravel, cold patch, stone, and parks materials.Processing and stockpiling of loam (from offprocessing with finished compost. Screening and final processing of siteHistorically used for storage of Townmaterials (e.g. Estabrook School).Area for landscapers with permits to dropwaste with composting windrows (approximately 36,000 cy’s per year).Stockpiling of catch basin cleanings and street sweepings for offLoading dock and CRT storageArea for leaf and yard waste compost from curbside collection vehicles from both Lexington (10,000 cy’s) and Arlington (17,000 cy’s) to be unloaded, ground and composted.Onother activities. Does not include site access driveway. off off - - General off and Leaf and - Description of Area Activities Residential Dropand Administration FacilitiesPolice Firing RangeRegional FacilitiesMiscellaneous Public Works StorageLandscaper Dropand Leaf and Yard Waste CompostingCurbside Collected DropYard Waste CompostingRoadways and Access to Operations Summary of Current Site Uses of Hartwell Avenue Landfill Site EF BC AD Section Miscellaneous Designation Note: Location F shown highlighted in blue above is the area proposed for installation of the 1.25 MW ground Table 1 Summary of One-Time Site Development Costs to Accommodate Proposed 1.25 MW Solar PV Installation Estimated Cost Item Cost Basis Allowance based on 16,000 cy’s Relocation of Soil/Debris Pile $100,000 remaining after this year’s processing and $6.25 per cy to relocate and process. Construction of Bins for Future Material 500 linear feet (lf) of new bins at $350 $175,000 Storage per lf Relocation of compost windrows from area Work to be performed by solar $0 proposed for solar PV developer. TOTAL ONE-TIME SITE PREPARATION COSTS $275,000 Notes: 1.Changes in composting costs and revenues are annual costs and not included above. 2.Costs for disposal of street sweepings and catch basin cleanings are Town operational costs and not attributable to the solar PV installation. 3.The Estimated Costs presented above are currently in the Solar Revenue Model being presented to the Town. Page 1 February 20, 2015 2 Page Other February 20, 2015 Landscaper materials are not ground. Does not include grinding of wood chips and Christmas trees.Does not include disposal of screenings.Assumed no administration costs for Lexington curbside materials. COSTS $60,900$36,200 $30,000 $170,900$298,000 TOTAL $8,100 $38,300$46,100$11,600 Curbside $104,100 Arlington (17,000 cy) by Material Source (Volume) $0 $97,700$17,100$24,600 $139,400 (36,000 cy) Landscaper $0 Annual Estimated Costs54,500 $4,800 $22,600$27,100 $ Curbside Lexington (10,000 cy) Table 2 share of total costs Costs ngton Equipment and Labor Lexi Town provided cost of $9,300 for loader and operator to feed grinding machine for Arlington (based on 65 hours). Lexington curbside costs proportional by volume.Total cost for annual windrow turning is 1,200 hours at $142.78 per hour (from Town). Each source allocated proportional based on volume.$125 per hour for screener at $60/cy/HR for finished compost. Raw compost volume assumed reduced by 70% in finished productTown estimate of $11,600 for Arlington materials made proportional for landscaper materials by volume. Hartwell Avenue Landfill Leaf and Yard Waste Composting Operations Basis for and TOTALS Vendor Summary of Current Estimated Operating Costs for Leaf and Yard Waste Composting by Material Source (2014) Town provided cost for both Lexington Arlington curbside materials. Costs allocated by quantity.No vendor costsNo vendor costsNo vendor costs rounded to nearest $100. GrindingWindrow TurningScreening CostsAdministrative Costs Note: Numbers Table 3 Estimated Current Revenues from Each Leaf and Yard Waste Composting by Material Source (2014) Hartwell Avenue Landfill Composting Operations ANNUAL ESTIMATED GROSS REVENUES Disposal Annual Percent Fee Product Sale Volume of Total Payments Revenue Total Gross Material Source (2014)Volume (Note 1)(Note 2)Revenues Lexington Curbside10,00016%$ -$ 48,000 $ 48,000 Landscaper Materials36,00057%$ 161,000$ 171,000 $ 332,000 Arlington Curbside17,00027%$ 113,000$ 81,000 $ 194,000 TOTAL 63,000 100% $ 274,000 $ 300,000 $ 574,000 Notes 1.Disposal Fee Payments based on sticker and punch card sales for landscaper materials and contract payment amount for Arlington curbside. 2.Product Sale Revenue for each source is based on proportion of total product sale revenues to total volume. 3.Lexington curbside does not include avoided costs if transported to an out-of-town disposal facility. Table 4 Estimated Current Net Revenues from Each Leaf and Yard Waste Material Source (2014) 2014 – Hartwell Avenue Landfill Composting Operations ANNUAL ESTIMATED TOTALS Annual Percent Volume of Total Gross Operating Net Revenues Material Source (cy’s) Volume Revenues Costs (See Note) $(6.500) Lexington Curbside $ 48,000 10,000 16% $(54,500) Landscaper Materials $ 332,000 36,000 57% $(139,400) $192,600 Arlington Curbside $ 194,000 17,000 27% $(104,100) $89,900 TOTAL 63,000 100% $ 574,000 $(298,000) $276,000 Note: Net revenues do not include avoided cost for out-of-town disposal of Lexington curbside collected leaf and yard waste. All costs rounded to nearest $100. Page 3 February 20, 2015 Table 5 Summary of Future Annual Costs for Operation of Windrow Turner Subtotal Operational ItemCost Item CostBasis Grinding of Curbside Allowance for potential grinding of compost Vendor and Town Costs $50,000 Collected Materials material in future. May not be required. Turner handles 2,000 cy’s per hour. Turning once per week for first 4-weeks and 2 turns per Windrow Turner Labor $14,200 month for remaining time (14 turns total). Six- months to create finished product. Town supplied $32.13 per hour for labor. Windrow Turning and Same turning frequency as above. Hourly Maintenance Windrow Turner Operation $44,200 operations and maintenance assumed $100 per & Maintenance hour. 250 hours per year for clean-up at $142.78 per Front End Loader $35,700 hour (town supplied) Finished Product Screening and processing $39,400 Same costs as current operations (see Table 2) Screening of finished compost Costs to administer Administrative CostsArlington contract and $36,200 Same costs as current operations (see Table 2) landscaper program Assume $500,000 replacement cost. Ten year Turner Replacement Set aside funds to replace life with salvage value equal to 20% of purchase $46,000 Costs windrow turner price. 4% interest rate. Subtotal – Estimated Annual Operating Costs$265,700 Current Annual Operating Costs (Table 2) $298,000 Net Annual Decrease in Operating Costs $32,300 Note: Assumes that the Town continues to accept and process the current quantity of leaf and yard waste (63,000 cy’s per year). All numbers rounded to nearest $100. Page 4 February 20, 2015 February19,2015 VIAEMAIL To:MarkSandeen DanVoss From:MichaelSinger Principal BrightfieldsDevelopment,LLC CC:WilliamHadley DirectorofPublicWorks TownofLexington,MA Subject:PermittingSummaryandUpdate Proposed1.25MWGroundMountand1MWSolarCanopies HartwellAvenueCompostFacility,LexingtonMA Asrequested,thememorandumprovidesabriefupdateonthepermittingprogressandpathforward forthe2.25MWproposedsolararraysproposedfortheHartwellAvenueSite.Asyouareawarethe closureofthelandfillwascompletedundertheMassachusettsContingencyPlan(MCP),andgreatly EnvironmentaltƩƚƷĻĭƷźƚƓ͸ƭinvolvementinthisproject.The minimizesMassachusettsDepartmentof environmentalpermittingoftheSitewillbehandledbyaprivateMassachusettsRegisteredLicensed SiteProfessional(LSP)whowillopinedirectlyonthesuitabilityofsolarreusefortheSite.APost berequired. ClosureUsePermit(PCUP)issuedbytheDEPwillnot KeySiteattributesareasfollows: ΘSitehasRTN321522closedunderMCPwithActivityandUseLimitation(AUL)in2009. ΘSitewasalandfillcappedwith2feetoffill.Townthenbroughtinanadditional6to10feet constructionanddemolition(C&D)debrisabovecap. ΘSiteisaTier1CsiteunderMCP,meaningtherewassignificantcontaminationandalsosurroundedby sensitiveenvironmentalreceptors. ΘContaminantsofconcernincludedLead,t!I͸ƭandTPH. ΘTherewassomespotremoval,butAULstillexists,meaningnoresidentialdevelopmentwouldbe permitted. ΘThesitecouldbedevelopedforpassiveuses(includingsolar),withpreparationofaSoilManagement Plan(SMP). ΘAnysoildisturbances(>20cubicyards)wouldrequireaReleaseAbatementMeasure(RAM).Thiswould requiresubmittalofaplanthatdetailsthetesting,managementanddisposalofexcavatedimpacted soils. WehavebegunworkingwithanLSPandfeelthatthepathforwardisclearandquantifiable.Oncewe haveformalsitecontrol,wewillengageourconsultantandmoveforwardwiththeRAMandtheSMP (asnotedabove).Weanticipatethatthisworkcanbecompletedinapproximately3months.Additional investigativeworkwilllikelyberequiredtocompletethefinaldesignofthecanopiesandtheir associatedfoundations. InadditiontotheworkbeingcompletedbytheLSP(outlinedabove),Brightfieldswillmoveaheadand beginworkingwiththeTownandtheStateontheadditionalpermittingitems: StormWaterEvaluationandDesign EvaluateCurrentSiteConditions DetermineExistingPeakDischarge/RunOffVolumes EvaluatetheEfficacyoftheExistingStormWaterControlSystem ModelPostConstructionFlows DetermineanyrequiredChangestotheStormWaterControlSystem EstimateImprovementsinStormwaterQuality/Quantitybasedonupgradedcontrol system StormWaterPermitting CompleteReviewofNationalPollutantDischargeEliminationSystem(NPDES) ConstructionPermit DefineLimitsofWork ProjectNotificationForm(MHC) ReviewandSubmitMassachusettsHistoricalCommissionReview ReviewandSubmitMHCFormCompletionandFiling(IfApplicable) EndangeredSpeciesActs(MESAChecklist) ReviewofMappedHabitatofRareorEndangeredSpecies CompletionofMESAFilingRequirements(IfApplicable) DeterminationofApplicabilityandWetlandsNoticeofIntent(NOI) ReviewCompletedRequestforDeterminationofApplicability OversightoftheCompletionofWetlandsNOI IdentifyAllWorkAreaswithinBufferZoneIncludingConduit/PoleRuns,AccessRoads MassachusettsEnvironmentalProtectionAct(MEPA)EnvironmentalNotificationForm ReviewMEPAProjectThresholds Municipal/LocalΑSitePlanApproval CompleteTownPlanSet DraftSubmittaltoTownΑDesignReviewTeam MeetwithCriticalTownAgencies ReviseTownPlanSubmittalSet AttendPlanningBoardMeetings FinalSubmittalandApproval Municipal/LocalBuildingPermit PrepareBuildingPermitApplication PrepareStampedDrawings CompleteInspectionsandAffidavitsrequiredbyTown OverseePermitCloseOutandCertification Municipal/LocalElectricalPermit PrepareElectricalPermitApplication PrepareStampedDrawings OverseePermitCloseOutandCertification BasedonournumerousconversationswithkeyTownpersonnel,apreliminarymeetingwiththeƚǞƓ͸ƭ DesignReviewTeam,andourexperiencepermittingsimilarprojectsinMassachusettsandaroundthe country,weareconfidentthatthisprocesscanbecompletedsuccessfullyinatimelyandefficient stakeholdersasweworktowards manner.WewillcontinueourcollaborativeapproachwithallTown groundbreakingandthroughtoprojectcompletion. Lynne Pease Mark Sandeen <mark.sandeen@sustainablelexington.org> From: Friday, February 20, 2015 10:48 AM Sent: To:Lynne Pease FW: PPA Provision re: early termination of solar facility Subject: Solar City PPA Provision re. relocation of solar system or termination by Town Attachments: (A0293710xB0BA5).docx KevinBatt'sstatementfortheboard. From:KevinBatt<kbatt@AndersonKreiger.com> Date:Wednesday,February11,20156:23PM To:CarlValente<cvalente@lexingtonma.gov> Cc:MarkSandeen<mark.sandeen@sustainablelexington.org>,DanVoss<voss.dan@gmail.com>,MinaMakarious <mmakarious@AndersonKreiger.com>,40b<40b@andersonkreiger.com> Subject:PPAProvisionre:earlyterminationofsolarfacility Carl, Mark asked me to send an email that could be transmitted to Michelle and other BOS members concerning the PPA provision with Solar City that would allow the Town to take back the area of the landfill for a different use. ththth If the Town wanted to take back the property and its decision did not coincide with a purchase option date (7, 11 or 16 anniversaries), the attached provision would apply: The Town could seek to have the facility relocated, at Town expense and covering lost revenues; If no other space could be made available to relocate, the Town could recover the licensed area but at the cost of termination payment ( this would be for an approximate purchase price, but without the benefit of keeping the system if this happened at any time other than the dates set for the purchase option to be exercised). While this option would be costly, it does allow the Town to recover the licensed area for another use. ----------------------------------------- Kevin D. Batt ANDERSON & KREIGER LLP One Canal Park, Suite 200 Cambridge MA 02141 t: 617-621-6514 f: 617-621-6614 www.andersonkreiger.com Please consider the environment before printing this e-mail. This electronic message contains information from the law firm of Anderson & Kreiger LLP that may be privileged. If you are not the intended recipient, note that any disclosure, copy, distribution or use of the contents of this message is prohibited and this message should be deleted. 1 1.Relocation of System. If Purchaser ceases to conduct business operations at and/or vacates the Premises or is prevented from operating the Systems at the Premises prior to the expiration of the Term, or otherwise directs the removal of the Systems, or any part thereof, from the Licensed Area, Purchaser shall have the option to provide Seller with a mutually agreeable substitute premises located within the same Utility district as the terminated System or in a location with similar Utility rates and Insolation. Purchaser shall provide written notice at least sixty (60) days but not more than one hundred eighty (180) days prior to the date that it wants to make this substitution. In connection with such substitution, Purchaser shall execute an amended agreement that shall have all of the same terms as this Agreement except for the (i) Effective Date; (ii) License, which will be amended to grant rights in the real property where the System relocated to; and (iii) Term, which will be the remainder of the Term of this Agreement and such amended agreement shall be deemed to be a continuation of this Agreement without termination. Purchaser shall also provide any new purchaser, owner, lessor or mortgagee consents or releases required by Seller or Seller’s Financing Parties in connection with the substitute facility. Purchaser shall pay all costs associated with relocation of the Systems or any part thereof, including all costs and expenses incurred by or on behalf of Seller in connection with removal of the System from the Licensed Area and installation and testing of the System at the substitute location and all applicable interconnection fees and expenses at the substitute location, as well as costs of new title search and other out-of-pocket expenses connected to preserving and refiling the security interests of Seller’s Financing Parties in the Systems. Seller shall reasonably estimate the amount of Net Metering Credits that would have been delivered to Purchaser during the period of time the Systems is not in operation due to the relocation and shall invoice Purchaser for such amount and any associated lost or recaptured Environmental Incentives and lost sales (and penalties payments associated with the same) of associated Environmental Attributes in accordance with Section 7. Seller shall remove the System from the vacated Licensed Area prior to the termination of Purchaser’s ownership, lease or other use of such Licensed Area. Seller will not be required to restore the Licensed Area to its prior condition. Seller t shall promptly pay Purchaser for any damage caused by Seller during removal of the System, but not for normal wear and tear. If the substitute location has inferior Insolation as compared to the original Licensed Area, Seller shall have the right to make an adjustment to Exhibit 1 such that Purchaser’s payments to Seller are the same as if the System were located at the original Licensed Area. If Purchaser is unable to provide such substitute location and to relocate the Systems as provided, any early termination subject to an early Termination fee paid by Purchaser, in accordance with the Purchaser Termination Schedule attached as Exhibit ___. {A0293710.1 } Lynne Pease Mark Sandeen <mark.sandeen@sustainablelexington.org> From: Friday, February 20, 2015 10:23 AM Sent: To:Lynne Pease Background material Subject: 436817, Solar Energy, Yue.pdf Attachments: Lynne, SomemembersoftheBoardofaskedforinformationontheenvironmentalimpactofsolarenergycomparedtoalternatives. Hereisoneofmanyrecentstudiesshowingthatatypicalsolarenergymodulerequires1.5yearstogeneratetheamountof energyrequiredtomanufacturethepanels. Since30yearsisanindustryacceptedusefullifeofthosepanels,thatmeansthenetenergyorenergyreturnoninvestment (EROI)factoris20xforsolarpanels. ScientificAmericanconductedanEROInetenergysurveythatcalculateda7xEROIforelectricitygeneratedbynaturalgas. Bywayofcomparisontheyfoundafactorof40xforhydropower,20xforwindpower,and18xforcoalpower,7xfornatural gaselectricity,and5xfornuclearpower. (Itturnsoutthatenrichinguraniumorecanbeanincrediblyenergyintensiveprocess.) Mark From:"LexingtonILLDept."<lexill@minlib.net> Date:Thursday,February19,201512:18PM To:MarkSandeen<mark.sandeen@verizon.net> Subject:articleyourequested Hi,Mark:Here'stheYuearticle. 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Nfoh-T/-Tjsjxbsebob-N/-NdOfjmm-K/-3124/Uiffowjsponfoubmboeqwqt/psh0joefy/qiq@je>:4'fJE>ebn`gspoufoe`qvti'epdJE>2345/ fdpopnjdjnqbdupguifdbscpoubyjoBvtusbmjb/Fowjspo/Sftpvsdfiuuq;00 Fdpo/65-424†443/ofxt/yjoivbofu/dpn0fohmjti0dijob03124.1302:0d`2432899:9/iun/ Qffu-K/-Iffhfs-B/K/-Cb{bo-H/D/-311:/ŽQmbtujdtpmbsdfmmt;tfmg.Yv-I/-Epv-D/-Xboh-T/-Mw-G/-3123/ObujpobmTvswfzSfqpsupgQW bttfncmzpgcvmlifufspkvodujpoobopnbufsjbmtcztqpoubofpvtqibtfQpxfsBqqmjdbujpotjoDijob3122/JoufsobujpobmFofshzBhfodz/ tfqbsbujpo/Bdd/Difn/Sft/53-2811†2819/iuuq;00xxx/jfb.qwqt/psh0 Sbvhfj-N/-Gvmmbob.j.Qbmnfs-Q/-Guifobljt-W/-3123/Uiffofshzjoefy/qiq@je>:4'fJE>ebn`gspoufoe`qvti'epdJE>2347/ sfuvsopofofshzjowftunfou)FSPJ*pgqipupwpmubjdt;nfuipepmphzZvf-E/-Libubw-Q/-Zpv-G/-Ebsmjoh-T/C/-3123/Efdjqifsjohuif boedpnqbsjtpotxjuigpttjmgvfmmjgfdzdmft/FofshzQpmjdz56-vodfsubjoujftjomjgfdzdmffofshzboefowjsponfoubmbobmztjtpgpshbojd 687†693/qipupwpmubjdt/FofshzFowjspo/Tdj/6-:274†:283/ wboBttfmu-I/-Csfxfs-U/-3121/Beesfttjohdpnqfujujwfofttboemfblbhf\[iboh-\[/Y/-Cbsbo{joj-B/-3115/Xibuepxflopxbcpvudbscpoubyft@ dpodfsotjodmjnbufqpmjdz;bobobmztjtpgcpsefsbekvtunfounfbtvsftBojorvjszjoupuifjsjnqbdutpodpnqfujujwfofttboeejtusjcvujpopg jouifVTboeuifFV/FofshzQpmjdz49-53†62/jodpnf/FofshzQpmjdz43-618†629/ Lynne Pease Mark Sandeen <mark.sandeen@sustainablelexington.org> From: Friday, February 20, 2015 10:45 AM Sent: To:Lynne Pease FW: Firing Range Subject: ChiefCorr'sstatementfortheBoard. From:CarlValente<cvalente@lexingtonma.gov> Date:Friday,February6,20154:52PM To:MarkSandeen<mark.sandeen@sustainablelexington.org> Subject:FW:FiringRange Mark, PerourdiscussionΑfromChiefCorr. Carl CarlF.Valente TownManager 1625MassachusettsAvenue Lexington,MA02420 7816984545 ΛƓĻǞķźƩĻĭƷƦŷƚƓĻƓǒƒĬĻƩğƭƚŅağƩĭŷЋЉЊЍΜ 7818612921 ΛŅğǣΜ Λ‘ŷĻƓǞƩźƷźƓŭƚƩƩĻƭƦƚƓķźƓŭƦƌĻğƭĻǒƓķĻƩƭƷğƓķƷŷğƷƷŷĻ{ĻĭƩĻƷğƩǤƚŅ{ƷğƷĻŷğƭķĻƷĻƩƒźƓĻķƷŷğƷĻƒğźƌƭğƩĻğƦǒĬƌźĭƩĻĭƚƩķğƓķͲ ƷŷĻƩĻŅƚƩĻͲƒğǤƓƚƷĬĻƉĻƦƷĭƚƓŅźķĻƓƷźğƌ͵Μ From:MarkCorr Sent:Friday,February06,20154:50PM To:CarlValente Subject:RE:FiringRange Good afternoon, I do not have any new maps in front of me but they had previously left sufficient space with DPW operations being moved. Mark 1 Lynne Pease Mark Sandeen <marksandeen@gmail.com> From: Friday, February 20, 2015 10:50 AM Sent: To:Lynne Pease Solar at Lexington Community Farm Subject: Here is LexFarm's statement regarding the potential for putting solar at the farm. ---------- Forwarded message ---------- From: Ken Karnofsky <kenkarno@gmail.com> Date: Sun, Feb 15, 2015 at 5:46 PM Subject: Solar at Lexington Community Farm To: Mark Sandeen <marksandeen@gmail.com> Mark, I understand that you are evaluating suitability of open space in Lexington for siting solar arrays to generate clean power for the Town. While LexFarm supports the goal of solar-generated power for the town, unfortunately the land that LexFarm is leasing for use as a community farm is not suitable for solar installation. The property has limited tillable acreage, and reducing it further would be inconsistent with the mission of a sustainable community farm. The remaining land is needed for access to the fields or is located close to wetlands (Arlington Reservoir). Regards, Ken Karnofsky President, LexFarm Board of Directors 1 Njmft!Ipwjt!}!Qspkfdu!Efwfmpqnfou!Nbobhfs!}!TpmbsDjuz!}!U;!815/924/5138!}!nipwjtAtpmbsdjuz/dpn!}!xxx/tpmbsdjuz/dpn IJD!279683!0!NB!Mjd/!2247NS !Nbsl!Tboeffo!\\nbjmup;nbsl/tboeffoAtvtubjobcmfmfyjohupo/psh^! !Tvoebz-!Kbovbsz!36-!3126!6;23!QN !Njmft!Ipwjt !Sf;!Mfyjohupo!Tpmbs!Qspkfdu!.!Cpbse!pg!Tfmfdunfo(t!Nffujoh ! 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Lynne Pease Mark Sandeen <mark.sandeen@sustainablelexington.org> From: Friday, February 20, 2015 1:20 PM Sent: To:Lynne Pease FW: Solar Incentives and Timing Subject: Lynne, Idon'tknowifthepackagehasgoneoutalreadyΑbutthisjustcameinafewminutesagoΑfromtheTown's3rdpartysolar owner'sagent. VeryfeworganizationsunderstandthesolarmarketplacebetterthanCadmus. Mark From:DanielleBurns<Danielle.Burns@cadmusgroup.com> Date:Friday,February20,201511:53AM To:MarkSandeen<mark.sandeen@sustainablelexington.org>,"DanielREVoss(dvoss@rivermoorsystems.com)" <dvoss@rivermoorsystems.com> Cc:DavidBeavers<David.Beavers@cadmusgroup.com> Subject:SolarIncentivesandTiming HiMarkandDan, Thanksforyourquestionconcerningincentivesandtimingforsolarprojects.Theshortansweristhatitiskeytosecure incentives ğƭƭƚƚƓğƭƦƚƭƭźĬƌĻ.Timeisoftheessenceforthefollowingreasons: 1.ThefederalInvestmentTaxCredit(30%)issettosunseton12/31/16.Thisincentiveisahugeeconomicbenefit thatallowsBrightfields/SolarCitytoofferLexingtonafavorablePPArate. 2.Uncertaintyinnetmeteringincentivestructure.Asof2/20/15,approximately104MWofcapacityremainsin theNSTARpubliccab.However,legislationhasbeenpreviouslyproposed(HouseBill4185)whichwouldhave significantlyloweredtheeconomicvalueofnetmetering(duetoremovalofadistributioncredit).Proposalsfor subsequentlegislationalteringnetmeteringareuncertain(e.g.,limitationsonvirtualnetmetering),buthave thepotentialtochangetheeconomicvalueofnetmeteringfortheTownofLexington. 3.PendinglegislativeproposalfromtheSolarNetMeteringTaskForceinMA.TheTaskForcewillbepresenting solarincentiverecommendationsinMarch2015thatcouldsubstantiallychangetheincentivestructureinMA. Althoughthestructureoftherevisedincentive(s)isunclearatthistime,astepdowninincentivesofferedis inevitable.Forexample,SRECIIincentiveswilllikelyendorchangesubstantiallyafter7/31/15. 4.Uncertaintyregardingincentivescannegativelyimpactthesolarmarket.Cadmushasseenviablesolarprojects stoppedbecauseofincentiveuncertainly(e.g.,fromSRECItoSRECII).CadmusadvisedtheTownofLexington todelayreleaseoftheirsolarRFQby6monthstoensurethattherewasmorecertaintyinthemarket. Unfortunately,anyfurtherdelayswouldlikelyresultinthetablingof\[ĻǣźƓŭƷƚƓ͸ƭsolarproject(duetothe sunsettingofthefederalITC). 5.Substantialtimelinetodevelopasolarproject.Lexingtonshouldbesuretoallowappropriatetimeforthe SelectmentoapprovetheEMS(2months);preparethesiteandreceiveutilityandregulatoryapprovals(46 months);andbringtheprojectonline(~12monthsfromSelectmenapproval).Thisplacesthesolarproject onlineinaboutmidFebruary2016.Again,timeisoftheessence. 1 Inconclusion,thefederalandstateincentivesforsolararelikelyasgoodastheyaregoingtoget,andLexingtonshould moveforwardexpeditiouslytoensurethatitreceivesthebestpossibleeconomicvalueforthissolarproject. Pleaseletmeknowifyouhaveanyquestionsorconcerns. Regards, Danielle _____________ DanielleBurns(formerlyPoulin)|SeniorAnalyst TheCadmusGroup,Inc. 1005thAve.,Suite100|Waltham,MA|02451 Office:617.673.7169|Fax:617.673.7369 www.cadmusgroup.com Follow us on social media: 2 SC SC SC CECCEC CEC ACAC AC SBSB SB MCMC MC NCNC NC PKPK PK JPJP JP NNUAL TOWN MEETING PRESENTATION PRESENTATION PRESENTATION ARTICLE POSITIONS Service Program 2015 SPECIALS AND A rchase of Fire Engine School Facilities Capital Cary Memorial Building Continue Departmental FY2016 Operating Budget ProjectsSPECIAL TOWN MEETING #2 Sidewalk Enhancement and CPA Budgets Improvements ANNUAL TOWN MEETING - FINANCIAL ARTICLES BudgetsRevolving Funds SPECIAL TOWN MEETING #1 ARTICLE Article 2 Appropriate for ARTICLE Article 2 Pump Station Repairs Article 3 Appropriate for PuArticle 4 Appropriate for Article 5 Amend FY2015 Operating, Enterprise Article 6 Appropriate for Authorized Capital ARTICLE Article 4 Appropriate Article 5 Appropriate FY2016 Enterprise Funds Article 6 Appropriate for Senior Article 7 Establish and ESENTATIONJP PK NC MC SB AC CEC SC Conservation Meadow Preservation ProgramParker’s Revenge Site Restoration First Parish Church Restoration Historic Structure Report Cary Memorial Building Records Center Shelving Battle Green Streetscape Improvements Community Center Sidewalk Design Cary Memorial Building Sidewalk Enhancement Community Center Preservation Restriction Endowment Park and Playground Improvements Park Improvements – Athletic Fields Park and Playgrounds ADA Accessibility Study Parks Improvements – Hard Court Resurfacing Lincoln Park Field Improvements – Phase 3 Minuteman Bikeway Culvert RehabilitationGrain Mill Alley Design Funds Minuteman Bikeway Wayfinding Signs – Design Funds Lower Vine Brook Paved Recreation Path Reconstruction Community Preservation Fund Debt ServiceAdministrative Budget Appropriate the FY2016 Community Preservation Committee Operating Budget and CPA Projects: a)b)c)d)e)f)g)h)i)j) k)l)m)n)o)p)q)r)s) ARTICLE FINANCIAL ARTICLES (continued) PRArticle 8 TIONJP PK NC MC SB AC CEC SC Phone Systems – ts and Easements pal Capital Projects Center Streetscape Improvements and Easements – Phase I DPW Equipment Storm Drainage Improvements and NPDES Compliance Comprehensive Watershed Storm Water Management Study and Implementation Sidewalk Improvements, Additions, Designs and Easements Town-wide Culvert Replacement Town-wide Signalization Improvements Hartwell Avenue Infrastructure Improvements and Easements Street ImprovemenBikeway Bridge Repairs and Engineering Hastings Park Undergrounding Wires Westview Cemetery Building Assessment Replace Town-wide Phase IV Municipal Technology Improvement Program – Phase III Police/Fire Dispatching and Recoreds Software Parking Meter Replacement Public Safety Radio Stabilization - Phase I Design/Engineering – Firing Range at Hartwell Avenue Compost Site Hydrant Replacement Program Appropriate for Municiand Equipment a)b)c)d)e)f)g)h)i)j)k)l)m)n)o)p)q)r)s) ARTICLE FINANCIAL ARTICLES PRESENTAArticle 10 Appropriate for Recreation Capital Projects Article 11 TIONJP PK NC MC SB AC CEC SC (Citizen Article 13b of the r School Capital Projects Road Sidewalk for Wastewater System School Building Flooring Program School Interior Painting Program Diamond Middle School Lighting to Rear Parking Lot Diamond Middle School Motors for Backboards LHS Bike Racks and Installation Middle School Space Mining Clarke Middle School Circulation and Parking Improvements, Design LHS Phase 2 Overcrowding/ Completion Major Mechanical/Electrical Systems’ Replacement Lexington Public School Educational Capacity Increase – Short and Long-TermLHS Heating Systems Upgrade – Phases 2 and 3 - Design School Building Envelope and Systems Municipal Building Envelope and Systems Repairs/Replacements/Upgrades: Article)Improvements Improvements and Equipment Authorization under 2014 Annual Town Meeting Appropriate for Public Facilities Capital Projects:a)b)c)d)e)f)g)h)i) ARTICLE FINANCIAL ARTICLES PRESENTAArticle 13 Prospect Hill Article 14 Appropriate for Water System Article 15 Appropriate Article 16 Appropriate foArticle 17 Technical Correction to the Borrowing Article 18 ESENTATIONJP PK NC MC SB AC CEC SC Pres. 2/10/15 Deferrals Pres. 2/10/15 - IP Notes Premiums ilization Fund Appropriate To and From from Debt Service School Paving Program Public Facilities Bid Documents Security Cameras Upgrade Retirees Specified Stabilization Funds Stabilization Fund j)k)l)Insurance Liability Fund CPA Budgets Improvements Relief Clause 54 and Set Personal Property Minimum Tax (Complete Streets Program) Aggregation Program Performers ARTICLE GENERAL ARTICLES PRESENTATIONJP PK NC MC SB AC CEC SC Article 18 (concluded)ARTICLE FINANCIAL ARTICLES (concluded) PRArticle 19 Martingale Road Street Acceptance Article 20 Richmond Circle Street Acceptance Article 21 Appropriate to Post Employment Article 22 Adjust Retirement COLA Base for Article 23 Accept Chapter 235 of the Acts of 1994 Article 24 Appropriate Bonds and Article 25 Rescind Prior Borrowing Authorizations Article 26 Establish and Article 27 Appropriate to StabArticle 28 AppropriateArticle 29 Appropriate for Prior Years’ Unpaid Bills Article 30 Amend FY2015 Operating, Enterprise and Article 31 Appropriate for Authorized Capital Article 32 Establish Qualifications for Tax Article 33 Authorize Home Rule Petition for Tax Article 34 Accept MGL Chapter 59, Section 5, Article 35 Accept MGL Chapter 90-I, Section 1 Article 36 Authorize Community Electrical Article 37 Amend General Bylaws – Street TATIONDM PK NC JP MC AC CEC SC ENTATIONJP PK NC MC SB AC CEC SC Pres. 2/10/15 ty Request Land Shown on Assessors’ CN (229-235 Bedford Street) CS (242-246 Bedford Street) CLO (173-181 Bedford Street) CN (Bedford Street & Reed Street) CS (North Street and Lowell Street)CRS (Lowell Street and Woburn StreetCLO (Marrett Road and Lincoln Street)CS (Marrett Road and Spring Street)CN & CRS (Waltham Street and Marrett Road) CLO (Waltham Street at the Waltham Town Line a)b)c)d)e)f)g)h)i)j) Tobacco Tobacco DeedsDelay (Citizen Article) (Citizen Article) Article) Property Map 22, Lot 51B Marijuana (Citizen Article) Zoning District Lines ARTICLE GENERAL ARTICLES (concluded) PRES Article 39 Repeal General Bylaws – Sale and Use of Article 40 Amend General Bylaws – Sale and Use of Article 41 Amend General Bylaws – Contracts and Article 42 Commission on DisabiliArticle 43 Amend General Bylaws – Demolition Article 44 Resolution on Fossil Fuel Divestment Article 45 Townwide Process for Safety (Citizen ARTICLE ZONING/LAND USE ARTICLES PRESENArticle 46 Acquisition ofArticle 47 Amend Zoning By-Law – Medical Article 48 Amend Zoning Map – Commercial PRESENTATIONDM PK NC JP MC AC CEC SC Pres. 2/10/15 Pres. 2/10/15 Pres. 2/10/15 Pres. 2/10/15 Pres. 2/10/15 (concluded) Use Districts Waltham Line Near Route 128/I95 Review Applicability CorrectionsMoratorium on Banks ARTICLE ZONING/LAND USE ARTICLES Article 49 Amend Zoning By-Law and Map – Civic Article 50 Amend Zoning Map – CM District, Article 51 Amend Zoning By-Law – Site Plan Article 52 Amend Zoning By-Law – Technical Article 53 Amend Zoning By-Law – CB District Revenue Summary FY15-16 Change FY14 FY15 FY16 FY13 ActualActualEstimatedProjected$% Table 1: Property Tax Levy Tax Levy$ 128,662,664$ 135,440,316$ 141,843,659$ 148,286,733$ 6,443,0744.5% Prop. 2.5%$ 3,217,107$ 3,386,008$ 3,546,091$ 3,707,168$ 161,0774.5% New Growth$ 3,560,545$ 3,017,335$ 2,896,983$ 2,500,000$ (396,983) -13.7% Override/Excess Levy Capacity$ (53,534)$ (1,175)$ (74,194) Subtotal$ 135,386,783$ 141,842,484$ 148,212,539$ 154,493,901$ 6,281,362 4.2% Table 2: State Aid Chapter 70$ 7,876,799$ 8,657,571$ 9,584,428$ 9,824,039$ 239,6112.5% Charter School Reimbursement$ 18,769 $ 12,628$ 1,786$ 20,571$ 18,7851051.8% Unrestricted General Government Aid$ 1,296,276$ 1,326,917$ 1,363,715$ 1,397,808$ 34,0932.5% Veterans' Benefits & Exemptions$ 156,539$ 147,543 $ 169,557 $ 127,726 $ (41,831)-24.7% Offsets (School Lunch & Library)$ 61,751 $ 69,921$ 73,976$ 60,549$ (13,427)-18.2% Subtotal$ 9,410,134 $ 10,214,580$ 11,193,462$ 11,430,692$ 237,2302.1% Table 3: Local Receipts Motor Vehicle Excise Tax $ 4,300,549$ 4,695,332$ 3,751,289$ 4,500,000$ 748,71120.0% Other Excise$ 1,415,189$ 1,608,573$ 1,262,629$ 1,460,000$ 197,37115.6% Penalties & Interest$ 468,003$ 670,076 $ 312,912 $ 347,000 $ 34,08810.9% PILOT's$ 539,258$ 535,492 $ 499,562 $ 589,000 $ 89,43817.9% Rentals$ 336,836$ 384,180 $ 295,071 $ 257,230 $ (37,841)-12.8% Departmental-Schools$ 272,741$ 272,741 $ 374,132 $ 502,000 $ 127,86834.2% Departmental-Municipal$ 1,516,166$ 1,604,149$ 1,366,018$ 1,867,000$ 500,98236.7% 2 Licenses & Permits $ 1,698,028$ 1,689,164$ 1,408,081$ 1,597,464$ 189,38313.4% Special Assessments$ 24,312 $ 103,086 $ 18,299$ 17,000$ (1,299)-7.1% Fines & Forfeits$ 335,984$ 376,800 $ 307,423 $ 345,000 $ 37,57712.2% Investment Income$ 272,998$ 278,458 $ 258,015 $ 288,000 $ 29,98511.6% Miscellaneous Non-Recurring$ 912,784$ 2,156,721$ -$ -$ - Local Receipts not shown on Recap$ 915,952 Subtotal$ 12,092,846$ 14,374,770$ 10,769,383$ 11,769,694$ 1,000,311 9.3% Table 4: Available Funds Parking$ 335,000$ 335,000 $ 335,000 $ 395,000 $ 60,00017.9% Cemetery$ 105,000$ 105,000 $ 105,000 $ 105,000 $ -0.0% Free Cash$ 6,269,024$ 11,650,931$ 9,380,309$ 13,108,282$ 3,727,97339.7% Health Claims Trust Fund$ - $ 1,000,000$ 1,858,947$ 858,94785.9% Insurance Proceeds$ 200,000$ -$ ---- Transp.Demand Mgmt. Stab. Fund$ 85,160 $ 90,000$ 88,000$ 137,000 $ 49,00055.7% Avalon Bay School Enrollment Mitigation Fund$ 250,000$ 250,000 $ 49,096$ -$ (49,096)-100.0% Balances from Prior Yr. Capital Articles $ 5,468$ 42,579$ 54,888$ (54,888)-100.0% Subtotal$ 7,249,652 $ 12,473,510$ 11,012,293$ 15,604,229$ 4,591,936 41.7% Table 4a: Other Available Funds Capital Project/Debt Service Reserve/Building $ - $ -$ 919,000 $ 643,602 $ (275,398) -30.0% Renewal Stabilization Fund Subtotal$ -$ -$ 919,000 $ 643,602 $ (275,398)-30.0% Table 5: Revenue Offsets Cherry Sheet Assessments$ (813,255) $ (795,309)$ (811,754)$ (877,000)$ (65,246)8.0% Cherry Sheet Offsets$ ---- School Lunch$ (24,262)$ (30,207)$ (26,514)$ (23,099)$ 3,415-12.9% Public Libraries$ (37,489)$ (39,714)$ (47,462)$ (37,450)$ 10,012-21.1% Overlay (abatements)$ (770,344) $ (779,391)$ (953,485)$ (750,000)$ 203,485-21.3% Snow Deficit$ - $ -$ (653,006)$ (300,000)$ 353,006-54.1% Subtotal$ (1,645,350)$ (1,644,621)$ (2,492,221)$ (1,987,549)$ 504,672-20.2% Table 6: Enterprise Receipts Water$ 665,848$ 818,689 $ 789,275 $ 898,614 $ 109,33913.9% Wastewater (Sewer)$ 623,444$ 450,116 $ 465,030 $ 478,354 $ 13,3252.9% Recreation$ 223,600$ 228,600 $ 233,600 $ 240,608 $ 7,0083.0% Subtotal$ 1,512,892 $ 1,497,405$ 1,487,905$ 1,617,576$ 129,6718.7% Gross General Fund Revenues$ 164,006,957$ 178,758,128$ 181,102,361$ 193,572,145$ 12,469,7846.9% Revenues Set Aside for Designated $ 6,339,044 $ 16,129,376$ 14,449,660$ 14,530,572$ 80,9120.6% Expenses Net General Fund Revenues Available for $ 157,667,913$ 162,628,752$ 166,652,701$ 179,041,573$ 12,388,8727.4% Appropriation Њ ƚŅ Њ wĻǝĻƓǒĻ {ǒƒƒğƩǤЋΉЋЌΉЋЉЊЎ ABCDEF (D-C)(E/C) FY2013FY2014FY2015FY2016 ActualActual Appropriation RecommendedChange $Change % ELEMENTDESCRIPTION Program 1000: Education 1100 Lexington Public Schools$ 76,628,356 $ 79,978,598$ 86,623,929 $ 92,060,316$ 5,436,387 6.28% 1200 Regional Schools$ 1,407,979 $ 1,474,265$ 1,244,384 $ 1,202,814$ (41,570) -3.34% Total Education$ 78,036,335 $ 81,452,863$ 87,868,313 $ 93,263,130$ 5,394,817 6.14% Program 2000: Shared Expenses 2110 Contributory Retirement$ 5,124,696 $ 4,717,542$ 5,005,537 $ 5,255,537 $ 250,000 4.99% 2120 Non-Contributory Retirement$ 12,696 $ 13,087$ 13,447 $ 13,810 $ 363 2.70% 2130 Employee Benefits$ 21,635,504 $ 20,726,589$ 23,041,965 $ 25,250,981 $ 2,209,016 9.59% 2130 Medicare$ 1,242,409$ 1,312,582$ 1,353,328$ 1,478,328$ 125,0009.24% 2130 Health Insurance$ 19,495,823$ 18,656,684$ 20,768,829$ 22,750,714$ 1,981,8859.54% 2130 Dental Insurance$ 875,062$ 739,287$ 898,208$ 998,745$ 100,53711.19% 2130 Life Insurance$ 22,210$ 18,036$ 21,600$ 23,195$ 1,5957.38% 2140 Unemployment$ 103,321 $ 217,608$ 200,000 $ 200,000 $ - 0.00% 2150 Workers Compensation*$ 511,130 $ 360,179$ 612,223 $ 643,112 $ 30,889 5.05% 2160 Property & Liability Insurance$ 624,947 $ 706,487$ 776,455 $ 860,309 $ 83,854 10.80% 2170 Uninsured Losses*$ 50,556 $ 39,033$ 175,000 $ 200,000 $ 25,000 14.29% sub-total 2100 Benefits$28,062,850$ 26,780,525$ 29,824,627$ 32,423,749$ 2,599,1228.71% 2210 Payment on Funded Debt$ 4,767,186 $ 4,657,772$ 5,490,414 $ 5,169,842$ (320,572) -5.84% 2220 Interest on Funded Debt$ 695,715 $ 694,599$ 980,676 $ 939,550$ (41,126) -4.19% 2230 Temporary Borrowing$ -$ 57,625$ 259,551 $ 646,170$ 386,620 148.96% sub-total 2200 Debt Services$ 5,462,902$ 5,409,996$ 6,730,641$ 6,755,562$ 24,9210.37% 2310 Reserve Fund$ -$ 900,000 $ 900,000$ - 0.00% sub-total 2300 Reserve Fund$ -$ -$ 900,000$ 900,000$ -0.00% 2400 Facilities$ 9,343,330 $ 9,667,013$ 9,897,675 $ 9,844,657$ (53,018) -0.54% Total Shared Expenses$ 42,869,081 $ 41,857,533$ 47,352,943 $ 49,923,968$ 2,571,025 5.43% Program 3000: Public Works 3100-3500 DPW Personal Services$ 3,489,424 $ 3,664,252$ 3,721,529 $ 3,764,416$ 42,886 1.15% 3100-3500 DPW Expenses$ 4,920,431 $ 5,221,298$ 5,029,416 $ 4,985,157$ (44,259) -0.88% October Storm Supplemental$ 138,153 $ -$ -$ -$ - 0.00% Total Public Works$ 8,548,008 $ 8,885,551$ 8,750,945 $ 8,749,573$ (1,372) -0.02% Program 4000: Public Safety$ 0 4100 Law Enforcement Personal Services$ 5,315,329 $ 5,481,197$ 5,571,687 $ 5,680,587$ 108,900 1.95% 4100 Law Enforcement Expenses$ 647,244 $ 689,831$ 760,700 $ 821,269$ 60,569 7.96% sub-total 4100 Law Enforcement$ 5,962,573$ 6,171,028$ 6,332,387$ 6,501,856$ 169,4692.68% 4200 Fire Personal Services$ 5,059,117 $ 4,860,501$ 5,180,518 $ 5,810,284$ 629,766 12.16% 4200 Fire Expenses$ 482,626 $ 502,748$ 622,510 $ 568,350$ (54,160) -8.70% sub-total 4200 EMS/Fire$ 5,541,743$ 5,363,249$ 5,803,028$ 6,378,634$ 575,6069.92% $ - Total Public Safety$ 11,504,316 $ 11,534,278$ 12,135,415 $ 12,880,489$ 745,075 6.14% Program 5000: Culture & Recreation 5100 Library Personal Services$ 1,764,557 $ 1,887,828$ 1,947,724 $ 1,988,796$ 41,072 2.11% 5100 Library Expenses$ 250,639 $ 257,004$ 271,355 $ 385,499$ 114,144 42.06% Total Culture & Recreation$ 2,015,196 $ 2,144,832$ 2,219,079 $ 2,374,295$ 155,216 6.99% Program 6000: Human Services 6000 Human Services Personal Services$ 442,018 $ 479,473$ 529,796 $ 496,020$ (33,776) -6.38% 6000 Human Services Expenses$ 628,872 $ 612,315$ 690,337 $ 707,643$ 17,306 2.51% Total Human Services$ 1,070,890 $ 1,091,789$ 1,220,133 $ 1,203,663$ (16,470) -1.35% Program 7000: Office of Land Use, Inspectional Services and Economic Development (LU/IS/ED) 7100 Office of LU/IS/ED Personal Services$ 1,350,776 $ 1,358,506$ 1,563,432 $ 1,752,910$ 189,477 12.12% 7100 Office of LU/IS/ED Personal Services$ 238,256 $ 197,047$ 290,639 $ 358,157$ 67,518 23.23% Total Office of LU/IS/ED$ 1,589,033 $ 1,555,553$ 1,854,071 $ 2,111,067$ 256,995 13.86% Program 8000: General Government ABCDEF (D-C)(E/C) FY2013FY2014FY2015FY2016 ActualActual Appropriation RecommendedChange $Change % ELEMENTDESCRIPTION 8110 Selectmen Personal Services$ 97,027 $ 111,887$ 130,721 $ 138,687$ 7,967 6.09% 8110 Selectmen Expenses$ 92,206 $ 68,854$ 104,825 $ 103,325$ (1,500) -1.43% 8120 Legal $ 340,592 $ 416,621$ 410,000 $ 410,000$ - 0.00% 8130 Town Report$ 6,945 $ 7,500$ 8,000 $ 13,500$ 5,500 68.75% sub-total 8100 Board of Selectmen$ 536,770$ 604,862$ 653,546 $ 665,512$ 11,967 1.83% 8210-8220 Town Manager Personal Services$ 623,768 $ 617,579$ 639,756 $ 546,170$ (93,587) -14.63% 8210-8220 Town Manager Expenses$ 160,271 $ 173,405$ 237,620 $ 215,085$ (22,535) -9.48% 8230 Salary Transfer Account* (MGL Ch.40, Sec 13D)$ 413,224 $ 673,588$ 697,464 $ 820,316$ 122,852 17.61% sub-total 8200 Town Manager$ 1,197,263$ 1,464,572$ 1,574,840 $ 1,581,571$ 6,731 0.43% 8310 Financial Committees$ 6,225 $ 7,559$ 7,500 $ 7,500$ - 0.00% 8320 Misc. Boards and Committees$ 2,178 $ 3,276$ 4,500 $ 19,500$ 15,000 333.33% 8330 Public Celebrations Committee$ 51,675 $ 29,956$ 41,000 $ 42,000$ 1,000 2.44% sub-total 8300 Town Committees$ 60,077$ 40,791$ 53,000$ 69,000$ 16,000 30.19% 8400 Finance Personal Services$ 1,168,140 $ 1,251,874$ 1,292,090 $ 1,341,058$ 48,968 3.79% 8400 Finance Expenses$ 384,346 $ 374,901$ 495,975 $ 462,875$ (33,100) -6.67% sub-total 8400 Finance$ 1,552,486$ 1,626,774$ 1,788,065$ 1,803,933$ 15,868 0.89% 8500 Town Clerk Personal Services$ 337,600 $ 347,171$ 362,992 $ 327,229$ (35,763) -9.85% 8500 Town Clerk Expenses$ 115,818 $ 123,249$ 121,075 $ 109,375$ (11,700) -9.66% sub-total 8500 Town Clerk$ 453,418$ 470,420$ 484,067$ 436,604$ (47,463) -9.81% 8600 IS Personal Services$ 283,387 $ 355,598$ 473,201 $ 752,113$ 278,913 58.94% 8600 IS Expenses$ 632,292 $ 631,686$ 750,950 $ 950,450$ 199,500 26.57% sub-total 8600 IT$ 915,679$ 987,284$ 1,224,151$ 1,702,563$ 478,413 39.08% Total General Government$ 4,715,694 $ 5,194,704$ 5,777,669 $ 6,259,183$ 481,515 8.33% Total Municipal$ 29,443,136 $ 30,406,706$ 31,957,312 $ 33,578,271$ 1,620,959 5.07% Capital Capital Requests (Cash-GF)$ 2,307,497 $ 4,855,174$ 3,524,891 $ 2,500,000$ (1,024,891) -29.08% Building Envelope Set Aside$ 169,711 $ 173,954$ 178,302 $ 182,760$ 4,458 2.50% Streets Set Aside$ 1,425,586 $ 1,890,074$ 2,254,924 $ 2,270,145$ 15,221 0.68% Total Capital$ 3,902,794 $ 6,919,202$ 5,958,117 $ 4,952,905$ (1,005,212) -16.87% Other 33 Marrett Road Property Acquisition $ -$ 3,560,000$ -$ - - 33 Marrett Road Phase I Building Improvements$ -$ 322,816$ - Set-Aside for Potential Local Aid/Federal Aid Reductions $ -$ -$ 110,000$ 110,000 - Set-Aside for Unanticipated Current Fiscal Year Needs$ -$ -$ -$ 200,000 $ 200,000 - Set-Aside for Tax Levy Support of Community Center $ 216,836$ 216,836 - Program (Transfer to Article 5) Allocated to Debt Service/Capital Projects/Building Renewal $ 1,600,000 $ 3,983,240$ 5,910,726 $ 9,444,841$ 3,534,115 59.79% Stabilization Fund Senior Service Program$ 20,000 $ 20,000$ 20,000 $ - $ 20,0000.00% OPEB Trust Fund$ 500,000 $ 775,000$ 1,119,000 $ 743,194 $ 1,862,19466.42% Total Other Articles$ 2,436,250 $ 8,661,056$ 7,049,726 $ 11,853,871$ 4,804,145 68.15% General Fund Total$ 156,687,596 $ 169,297,360$ 180,186,411 $ 193,572,145$ 13,385,734 7.43% Lynne Pease Larry Conley <lconly30@aol.com> From: Tuesday, February 17, 2015 9:42 AM Sent: To:selectmen's Re: March 28 drill Subject: Lynne,itisfrom9:004:00 SentfrommyiPad OnFeb17,2015,at9:17AM,selectmen's<Selectmen@lexingtonma.gov>wrote: >Whattimedoesthiseventstartandhowlongwillitlast? > >LynneA.Pease >Selectmen'sOffice >TownofLexington >1625MassachusettsAvenue >Lexington,MA02420 >emailselectmen@lexingtonma.gov >phone7816984580 >fax7818639468 > >OriginalMessage >From:LarryConley\[mailto:lconly30@aol.com\] >Sent:Wednesday,February11,20159:32AM >To:selectmen's >Subject:Re:March28drill > >Itisamilitiadrillwith6otherlocalmilitiacompanies,wehavedonethisbefore.Partofourdrillingexercisingtotofire musketsinasafeway,thispreparesusforBattleRoadinApril.Themajorityofdrillingwillbeonthegroundsofthe Buckman,thatwillbewherewefire.Somedrillingonthegreenalso,weexpect6080personsHopethisworks,ifyou needmoreletmeknow. >Thanksforallyourhelp >Larry,LMM > > >SentfrommyiPhone > >>OnFeb11,2015,at9:24AM,selectmen's<Selectmen@lexingtonma.gov>wrote: >> >>Mr.Conley, >> >>Couldyoupleaseprovidesomeadditionalinformation: >> >>i.Natureofevent. >>iv.Expectednumberofparticipants,spectators,andvehicles. >>v.Durationandtimeofevent. >>vi.Statementofequipmentandfacilitiestobeused. >>vii.SectionoftheBattleGreendesired. >> 1 >>Thanks! >> >>LynneA.Pease >>Selectmen'sOffice >>TownofLexington >>1625MassachusettsAvenue >>Lexington,MA02420 >>emailselectmen@lexingtonma.gov >>phone7816984580 >>fax7818639468 >> >>OriginalMessage >>From:LarryConley\[mailto:lconly30@aol.com\] >>Sent:Wednesday,February11,20158:21AM >>To:selectmen's >>Subject:March28drill >> >>GoodmorningLynne,TheLexingtonMinuteMenwouldliketorequestpermissiontodosomevolleysduringourdrill onMarch28thattheBuckman. >>Shouldbeacrowdpleaser! >> >>thankyou >>LarryConley,Adjutant >>fortheCaptainCommandingBarryJCunhaLexingtonMinuteMen,Co >>SentfrommyiPad 2