HomeMy WebLinkAbout2025-12-04 FY2027 Proposed Departmental Budget Presentations - ReleasedSELECT BOARD MEETING
Thursday, December 4, 2025
Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation*
1:00 PM
AGENDA
ITEMS FOR INDIVIDUAL CONSIDERATION
1.FY2027 Proposed Budget - Department of Public Works; Water/Sewer
Presentations
1:00pm
2.FY2027 Proposed Budget - Town Manager's Office; Human Resources
Presentations
2:30pm
3.FY2027 Proposed Budget - Employee Benefits/Property & Liability Insurance
Presentation
3:00pm
4.FY2027 Proposed Budget - Human Services Department Presentation 3:15pm
5.FY2027 Proposed Budget - Innovation & Technology Department Presentation 3:45pm
ADJOURN
1.Anticipated Adjournment 4:15pm
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The next regularly scheduled meeting of the Select Board will be held on Monday, December
8, 2025 at 6:30pm via hybrid participation.
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subject to change.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY2027 Proposed Budget - Department of Public Works; Water/Sewer Presentations
PRESENTER:
Dave Pinsonneault, Director of Public
Works
ITEM
NUMBER:
I.1
SUMMARY:
Category: Informing
No vote is requested for this agenda item.
Review preliminary FY2027 budget for the DPW Department.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/4/2025 1:00pm
ATTACHMENTS:
Description Type
FY27 DPW Budget Request Backup Material
Department of Public Works
Requested Budget
Fiscal Year 2027
Submitted by:
David Pinsonneault, Director of Public Works
Select Board Presentation
December 4, 2025
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100-3500 DPW General Fund
Mission: The Department of Public Works is committed to serve our community as a
professional team dedicated to the quality of life in Lexington and support the Town's core values
of public safety, affordability, and open space. We make every effort to maximize the efficient,
effective use of our resources in the support, maintenance and upkeep of the infrastructure,
public lands and programs.
Budget Overview: The Department of Public Works FY2027 All Funds budget of $16,368,809
is comprised of four subprograms (DPW Administration/Engineering, Highway Maintenance,
Public Grounds, Environmental Services). The FY2027 request represents an overall increase of
$976,965 or 6.35%. The All Funds budget is inclusive of the Compost, Minuteman Household
Hazardous Product (MHHP), Burial Containers and Tree revolving funds. Less these revolving
funds, the General Fund budget request is $14,868,030 which is a $1,001,069 or a 7.22%
increase from the FY2026 budget.
Personal Services are increasing $329,489 or 5.64% in the All Funds budget, and $303,469 or
5.59% in the General Fund budget. The personal service budgets in both the General Fund and
Non-General Funds include contractually obligated increases. Departmental Expenses are
increasing $598,000 or 6.45% in the All Funds budget, and by $697,600 or 8.27% in the General
Fund budget.
In FY2025, the Town undertook a Class & Compensation Study covering the Lexington
Municipal Employees Association, the Lexington Municipal Management Association, and non-
union personnel. The FY2027 budget incorporates the results of that study.
The Public Works program contains all ten DPW divisions. The services provided by Public
Works include the maintenance, repair, and construction of the Town's infrastructure, roads,
equipment, and property. The DPW is responsible for 284 lane miles of road, 154 miles of water
mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch basins, 160
pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile-long Jack Eddison Memorial
Bikeway. Public Works supports Town functions through the maintenance and repair of facilities
such as playing fields and the bikeway. This program also includes the Town's water and sewer
operations, which function as separate enterprise funds and are shown in separate enterprise
budgets.
3000 - Public Works 1
Department Initiatives
1. Coordinate Administrative and Operations functions to maintain a functionally efficient
organization.
2. Continue to research, test and implement new technologies to improve efficiencies.
3. Ensure staff accessibility and participation for training and advancement opportunities.
Committee Representation
Along with the day-to-day duties of DPW staff, many are also actively involved or work with Town
committees. Those committees include the Permanent Building Committee, the Tree
Committee, the Center Committee, the Water and Sewer Abatement Board, the Capital
Expenditures Committee, the Appropriation Committee, the Transportation Safety Group, the
Bicycle Advisory Committee, the Commission on Disabilities, the Monuments and Memorials
Committee, Sustainable Lexington Committee, the Noise Advisory Committee and the
Recreation Committee. Committee members and staff also work collaboratively on internal
committees and teams.
Program Improvement Requests Division Comp.Expenses Benefits Total
Event Barricades Highway $ — $ 13,860 $ — $ 13,860
Total 3000 by Request $ — $ 13,860 $ — $ 13,860
Element Division FY24 Actual FY25 Actual FY26 Budget FY27 Budget Increase %
3110 Admin.$ 40,837 $ 36,878 $ 45,200 $ 48,800 $ 3,600 8.0 %
3120 Engineering $ 136,281 $ 295,138 $ 262,800 $ 270,100 $ 7,300 2.8 %
3130 Street Lighting $ 167,412 $ 188,451 $ 182,000 $ 181,900 $ (100) (0.1) %
3210 Highway $ 543,022 $ 572,596 $ 692,200 $ 711,400 $ 19,200 2.8 %
3220 Equipment $ 614,401 $ 701,176 $ 685,700 $ 702,700 $ 17,000 2.5 %
3230 Snow $ 829,753 $ 1,131,259 $ 1,300,900 $ 1,313,900 $ 13,000 1.0 %
3310 Parks $ 318,091 $ 456,550 $ 439,100 $ 471,100 $ 32,000 7.3 %
3320 Forestry $ 136,957 $ 248,254 $ 229,600 $ 272,100 $ 42,500 18.5 %
3330 Cemetery $ 87,579 $ 115,395 $ 136,400 $ 151,300 $ 14,900 10.9 %
3410 Trash Pickup $ 1,390,417 $ 1,376,116 $ 1,362,845 $ 1,520,467 $ 157,622 11.6 %
3420 Recycling $ 246,663 $ 308,081 $ 471,300 $ 596,700 $ 125,400 26.6 %
Collect/Process $ 1,428,916 $ 1,740,203 $ 1,820,093 $ 2,020,561 $ 200,468 11.0 %
3430 Trash Disposal $ 698,237 $ 695,216 $ 758,658 $ 820,368 $ 61,710 8.1 %
Total Expenses $ 6,638,567 $ 7,865,312 $ 8,386,796 $ 9,081,396 $ 694,600 8.3 %
Trash Exp.$ 3,517,571 $ 3,811,535 $ 3,941,596 $ 4,361,396 $ 419,800 10.7 %
Non-Trash $ 3,120,996 $ 4,053,777 $ 4,445,200 $ 4,720,000 $ 274,800 6.2 %
3000 - Public Works 2
Funding Sources (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Estimate Projected Increase Increase
Tax Levy $10,525,593 $11,991,755 $12,578,749 $13,744,118 $1,165,369 9.26%
Enterprise Funds (Indirects)$519,198 $614,351 $633,912 $652,612 $18,700 2.95%
Fees, Charges and Available Funds
ARPA Funds $0 $0 $165,000 $0 $(165,000)(100.00)%
Parking Fund $0 $0 $39,000 $39,000 $0 —%
Cemetery Trust $130,898 $170,662 $100,000 $100,000 $0 —%
Cemetery Fees & Interest $324,748 $354,724 $298,000 $280,000 $(18,000)(6.04)%
Misc. Charges for Service $192 $42 $200 $200 $0 —%
Licenses & Permits $59,792 $51,842 $52,100 $52,100 $0 —%
Total 3100-3500 General Fund $11,560,421 $13,183,376 $13,866,961 $14,868,030 $1,001,069 7.22%
Appropriation Summary (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation $4,883,018 $5,288,647 $5,428,165 $5,731,634 $303,469 5.59%
Expenses $6,677,403 $7,894,729 $8,438,796 $9,136,396 $697,600 8.27%
Total 3100-3500 General Fund $11,560,421 $13,183,376 $13,866,961 $14,868,030 $1,001,069 7.22%
Program Summary (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Total 3110 Administration $786,714 $842,181 $881,368 $932,041 $50,673 5.75%
Total 3120 Town Engineering $1,012,880 $1,206,206 $1,220,210 $1,343,198 $122,988 10.08%
Total 3130 Street Lighting $167,412 $188,451 $190,000 $189,900 $(100)(0.05)%
Total 3210 Highway $1,513,529 $1,414,613 $1,705,224 $1,736,290 $31,066 1.82%
Total 3220 Equipment Maint.$930,756 $1,016,932 $1,024,781 $1,041,359 $16,578 1.62%
Total 3230 Snow Removal $1,122,072 $1,666,331 $1,633,977 $1,694,977 $61,000 3.73%
Total 3310 Parks $1,445,245 $1,819,611 $1,760,735 $1,862,571 $101,836 5.78%
Total 3320 Forestry $436,535 $456,228 $578,422 $628,427 $50,005 8.65%
Total 3330 Cemetery $381,044 $453,210 $459,348 $481,171 $21,823 4.75%
Total 3410 Refuse Collection $1,390,417 $1,376,116 $1,362,845 $1,520,467 $157,622 11.57%
Total 3420 Recycling $1,675,580 $2,048,284 $2,291,393 $2,617,261 $325,868 14.22%
Total 3430 Refuse Disposal $698,237 $695,216 $758,658 $820,368 $61,710 8.13%
Total 3100-3500 General Fund $11,560,421 $13,183,379 $13,866,961 $14,868,030 $1,001,069 7.22%
Object Code Summary (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Salaries & Wages $4,303,511 $4,526,222 $4,929,098 $5,232,567 $303,469 6.16%
Overtime $579,507 $762,426 $499,067 $499,067 $0 —%
Personal Services $4,883,018 $5,288,648 $5,428,165 $5,731,634 $303,469 5.59%
Contractual Services $5,212,152 $6,056,698 $6,517,896 $7,159,296 $641,400 9.84%
Utilities $423,989 $505,169 $493,100 $505,100 $12,000 2.43%
Supplies $965,116 $1,168,775 $1,286,900 $1,329,100 $42,200 3.28%
Small Capital $76,147 $164,088 $140,900 $142,900 $2,000 1.42%
Expenses $6,677,404 $7,894,730 $8,438,796 $9,136,396 $697,600 8.27%
Total 3100-3500 General Fund $11,560,422 $13,183,378 $13,866,961 $14,868,030 $1,001,069 7.22%
3000 - Public Works 3
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Lexington Tree Fund $217,571 $38,800 $210,000 $150,000 $(60,000)(28.57)%
Burial Containers $57,323 $40,490 $60,000 $60,000 $0 —%
Compost Operations $881,867 $1,098,040 $1,004,883 $1,040,779 $35,896 3.57%
Minuteman Household Hazardous Waste $171,732 $259,476 $250,000 $250,000 $0 —%
Total 3100-3500 Revolving Funds $1,328,493 $1,436,806 $1,524,883 $1,500,779 $(24,104)(1.58)%
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Approp Summary (Non-General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Tree Revolving Fund (3320)$70,336 $47,179 $210,000 $150,000 $(60,000)(28.57)%
Expenses $70,336 $47,179 $210,000 $150,000 $(60,000)(28.57)%
Burial Containers Revolving Fund (3330)$26,690 $24,021 $60,000 $60,000 $0 —%
Expenses $26,690 $24,021 $60,000 $60,000 $0 —%
Compost Operations Rev. Fund (3420)$940,273 $797,463 $1,004,883 $1,040,779 $35,896 3.57%
Compensation $360,383 $370,630 $418,455 $444,475 $26,020 6.22%
Expenses $315,730 $242,798 $307,600 $268,000 $(39,600)(12.87)%
Benefits $75,726 $2,069 $95,362 $144,838 $49,476 51.88%
Debt $188,436 $181,966 $183,466 $183,466 $0 —%
Minuteman Household Haz. Waste (3420)$190,685 $206,359 $250,000 $250,000 $0 —%
Expenses $190,685 $206,359 $250,000 $250,000 $0 —%
Total 3100-3500 Revolving Funds $1,227,984 $1,075,022 $1,524,883 $1,500,779 $(24,104)(1.58)%
Appropriation Summary (All Funds)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation $5,243,401 $5,659,277 $5,846,620 $6,176,109 $329,489 5.64%
Expenses $7,280,844 $8,415,088 $9,266,396 $9,864,396 $598,000 6.45%
Benefits (Revolving Funds)$75,726 $2,069 $95,362 $144,838 $49,476 51.88%
Debt Service (Revolving Fund)$188,436 $181,966 $183,466 $183,466 $0 —%
Total 3100-3500 All Funds $12,788,407 $14,258,400 $15,391,844 $16,368,809 $976,965 6.35%
3000 - Public Works 4
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100-3500 DPW General Fund
Authorized/Appropriated Staffing
FY2024 FY2025 FY2026 FY2027
Budget Budget Budget Request
Department of Public Works - General Fund
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
Management Analyst 1 1 1 1
Office Manager 1 1 1 1
Department Account Assistants*2.6 2.6 2.6 2.6
Information Coordinator 1 1 1 1
Department Assistant - Pub Grounds/Cemetery 1 1 1 1
Department Lead Assistant 1 1 1 1
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineers 4 4 4 4
Engineering Assistants/Inspectors 2 2 2 2
Engineering Aide 0.7 0.7 0.7 0.7
Supt. of Equipment, Highways & Drains 1 1 1 1
Highway Foreman 1 1 1 1
Crew Chief 6 6 6 6
Heavy Equipment Operators 16 16 16 16
Seasonal Laborers 1.1 1.1 1.1 1.1
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
Superintendent of Public Grounds 1 1 1 1
Asst. Supt. of Public Grounds**—1 1 1
Leadmen 7 7 7 7
Arborists 3 3 3 3
Cemetery Foreman 1 1 1 1
*One full-time Department Account Assistant is shown as 0.6 FTE from the General Fund; 0.4 FTE is charged to the Water/Sewer Enterprise Funds.
**An Assistant Superintendent of Public Grounds position was created via a program improvement request in FY2025.
3000 - Public Works 5
Authorized/Appropriated Staffing
FY2024 FY2025 FY2026 FY2027
Budget Budget Budget Request
Department of Public Works - Compost Revolving Fund
Superintendent of Environmental Services 1 1 1 1
Compost Facility Foreman 1 1 1 1
Compost Leadman 1 1 1 1
Heavy Equipment Operator***2 2 2 2
Seasonal Attendant***————
Total FTE 65.4 66.4 66.4 66.4
Total FT/PT 62 FT/5 PT 64 FT/4 PT 64 FT/4 PT 64 FT/4 PT
3000 - Public Works 6
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100 DPW Admin/Engineering
Element: 3110 DPW Administration
Budget Description: DPW Administration staff plans, manages, coordinates, schedules and
directs the department's activities. The duties of Administrative staff include preparing budgets,
monitoring expenditures, developing bid specifications for DPW procurement, responding to
citizens' questions and concerns, evaluating work performance, scheduling work assignments
and collective bargaining. Staff works closely with many other departments including the Public
Facilities Department located within the same building.
The DPW Administration FY2027 budget request is $932,041, an increase of $50,673 or 5.75%
from FY2026. Compensation is increasing $47,073, or 5.63%, due to contractually obligated
step increases and cost of living adjustments. Expenses are increasing $3,600 or 7.96%.
Administration staff work with several committees, including the Permanent Building Committee,
the Center Committee, the Capital Expenditures Committee, the Conservation Committee, the
Bicycle Advisory Committee, the Tree Committee, and Sustainable Lexington.
Division Goals:
1.Continue use of work order system and explore other programs that ensure the efficiency
of customer response and also enhance employee skills.
2.Continue to research and implement new technologies that improve efficiency and
effectiveness.
3.Maintain and create a diverse and talented workforce by utilizing improved employee
recruitment processes and and continuing to promote professional growth and
development of staff.
4.Continue to research and implement environmental initiatives.
3000 - Public Works 7
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $737,297 $799,711 $810,028 $856,801 $46,773 5.77%
513000 Overtime $0 $0 $0 $0 $0 —%
514090 Longevity $1,693 $1,662 $8,340 $8,640 $300 3.60%
511010 Part-Time Wages $0 $0 $0 $0 $0 —%
514100 Stipends $6,886 $3,930 $17,800 $17,800 $0 —%
Subtotal Compensation $745,876 $805,303 $836,168 $883,241 $47,073 5.63%
520000 Contract Services $3,317 $3,106 $3,500 $3,500 $0 —%
538080 Printing & Forms $0 $74 $100 $100 $0 —%
530000 Professional Services $4 $0 $300 $500 $200 66.67%
538010 Advertising $4 $279 $200 $200 $0 —%
538060 Catering/Meals $1,274 $1,219 $1,800 $2,000 $200 11.11%
538050 Drug & Alcohol Testing $15,309 $13,676 $16,000 $18,000 $2,000 12.50%
572000 Mileage $0 $0 $0 $0 —%
542020 Postage & Mailing $13 $0 $100 $100 $0 —%
530060 Prof Dev & Training $2,295 $1,400 $1,600 $1,800 $200 12.50%
571000 Travel $1,497 $3,705 $1,600 $1,800 $200 12.50%
530040 Sem./Workshops/Conf.$5,790 $5,030 $6,500 $7,000 $500 7.69%
534030 Mobile Devices $1,063 $1,000 $2,200 $2,200 $0 —%
558000 Supplies $2,656 $1,151 $2,200 $2,500 $300 13.64%
542000 Office Supplies $4,953 $2,870 $5,000 $5,000 $0 —%
573000 Membership/Dues $2,097 $2,000 $2,600 $2,600 $0 —%
558010 Clothing & Safety Equipment $565 $1,367 $1,500 $1,500 $0 —%
542040 Office Equipment $0 $0 $0 $0 —%
Subtotal Expenses $40,837 $36,877 $45,200 $48,800 $3,600 7.96%
Total 3110 DPW Administration $786,713 $842,180 $881,368 $932,041 $50,673 5.75%
3000 - Public Works 8
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100 DPW Admin/Engineering
Element: 3120 Engineering
Budget Description: The Engineering Division provides engineering programs and support
services to the DPW, other Town departments and many Town committees. The Engineering
Division is responsible for administering the Capital Budget for the Town's horizontal
infrastructure including roadways, drainage, water, sanitary sewer, dams and sidewalks. This
includes conceptual planning and investigation, design, bidding and construction administration.
The division also issues permits, conducts inspections, provides consultant oversight, maintains
public records and prepares and reviews bid documents.
The FY2027 Engineering budget request for Compensation reflects an increase of $115,688 or
12.08% from FY2026, which reflects the cost of contractually obligated step increases, offset by
staff turnover. The request for expenses is increasing from FY2026, primarily due to Professional
Services.
The Professional Services line which reflects the costs to comply with the EPA NPDES Phase II
stormwater requirements (non-capital). Examples of the requirements include public education
to residents, industry, commercial and construction groups, stormwater management policy
review and regulation updates and written illicit discharge detection and elimination procedures,
quarterly stormwater pollution prevention plan facility inspections, and catchment investigations.
In addition the line encompasses continued environmental monitoring at the Hartwell compost
facility and Lincoln Fields. It also includes required annual Emergency Action Plan (EAP) for the
two earth dams.
Engineering staff work with numerous groups that include the Transportation Safety Group, the
Center Committee, Capital Expenditures Committee, Conservation Commission, Planning
Board, Bicycle Advisory Committee, Commission on Disabilities and the Center Committee.
Division Goals:
1.Continue to work on solutions to nutrient control requirements and prepare for pending
updates to the MS4 permit.
2.Continue to enhance the DPW asset management plan and research and implement
construction technologies that improve delivery, resilience and sustainability.
3.Work through progressive steps toward Water Tank improvements.
3000 - Public Works 9
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $794,223 $811,733 $848,922 $970,966 $122,044 14.38%
513000 Overtime $4,858 $6,085 $4,400 $4,400 $0 —%
514090 Longevity $1,400 $1,700 $4,400 $4,400 $0 —%
511010 Part-Time Wages $52,700 $54,971 $53,096 $46,740 $(6,356)(11.97)%
512000 Seasonal Part-Time $23,418 $36,577 $46,592 $46,592 $0 —%
514100 Stipends $0 $0 $0 $0 $0 —%
Subtotal Compensation $876,599 $911,066 $957,410 $1,073,098 $115,688 12.08%
520000 Contract Services $8,087 $4,933 $4,000 $5,000 $1,000 25.00%
538080 Printing & Forms $107 $506 $200 $200 $0 —%
530000 Professional Services $100,740 $261,058 $225,000 $230,000 $5,000 2.22%
572000 Mileage $137 $40 $600 $600 $0 —%
530060 Prof Dev & Training $6,380 $5,217 $6,500 $7,000 $500 7.69%
571000 Travel $1,429 $3,923 $3,000 $3,000 $0 —%
530040 Sem./Workshops/Conf.$8,576 $10,503 $9,600 $10,000 $400 4.17%
534030 Mobile Devices $2,433 $2,250 $2,500 $2,500 $0 —%
558000 Supplies $883 $466 $500 $500 $0 —%
542000 Office Supplies $4,288 $2,623 $3,400 $3,400 $0 —%
542020 Postage & Mailing $0 $114 $0 $0 $0 —%
573000 Membership/Dues $1,525 $1,061 $3,000 $3,000 $0 —%
558010 Clothing & Safety Equipment $1,523 $1,928 $3,600 $4,000 $400 11.11%
585020 Small Equipment $172 $304 $400 $400 $0 —%
542040 Office Equipment $0 $214 $500 $500 $0 —%
Subtotal Expenses $136,280 $295,140 $262,800 $270,100 $7,300 2.78%
Total 3120 Engineering $1,012,879 $1,206,206 $1,220,210 $1,343,198 $122,988 10.08%
3000 - Public Works 10
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100 DPW Admin/Engineering
Element: 3130 Street Lighting
Budget Description: The Forestry Division staff inspect and repair bulbs and sensors on the
Town-owned streetlights. An outside contractor repairs all other electrical outages including new
lights, arms, poles and fixtures.
The total Street Lighting budget is decreasing $(100) or (0.05)% from FY2026. Since the Town
converted 3,175 fixtures to LED lights it will continue to monitor the system for cost savings and
energy efficiency. The remaining 354 light fixtures will be evaluated for conversion.
Division Goals:
1.Continue to proactively maintain a cost-effective lighting system which is energy efficient.
2.Reduce outage frequency, down time, and provide safety along Lexington's roadways.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
513000 Overtime $0 $0 $8,000 $8,000 $0 —%
Subtotal Compensation $0 $0 $8,000 $8,000 $0 —%
520000 Contract Services $3,106 $5,908 $6,000 $5,000 $(1,000)(16.67)%
538110 Police Details $0 $0 $600 $600 $0 —%
524030 Equip. Service & Repair $37,358 $64,547 $52,000 $52,000 $0 —%
538060 Catering/Meals $0 $200 $100 $0 $(100)(100.00)%
530040 Sem./Workshops/Conf.$0 $0 $1,800 $1,800 $0 —%
521010 Electricity $112,362 $110,358 $100,000 $100,000 $0 —%
558000 Supplies $0 $2,175 $500 $500 $0 —%
558010 Clothing & Safety Equipment $910 $628 $1,000 $1,000 $0 —%
553050 Bulbs & Fixtures $8,000 $4,635 $20,000 $20,000 $0 —%
553060 Tools/Lumber/Hardware $5,676 $0 $0 $1,000 $1,000 —%
Subtotal Expenses $167,412 $188,451 $182,000 $181,900 $(100)(0.05)%
Total 3130 Street Lighting $167,412 $188,451 $190,000 $189,900 $(100)(0.05)%
3000 - Public Works 11
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3200 Highway
Element: 3210 Highway Maintenance
Budget Description: The Highway Division provides for the safety and maintenance of all
public streets, sidewalks, drains and brooks. They perform minor road construction and repairs,
snow and ice operations, traffic sign maintenance, traffic signal maintenance, pavement
markings, street sweeping and pavement management (potholes & patches).
The overall FY2027 Highway budget represents a $31,066 or a 1.82% increase from FY2026.
Compensation is increasing $8,866 or 0.92% due to contractually obligated step increases and
cost of living adjustments, offset by staff turnover. Compensation does not include any estimate
of prospective cost of living increases for contracts expiring on or before June 30, 2026. Funds
for prospective increases are captured in the Salary Adjustment account within the Town
Manager’s budget. Expenses are increasing by $22,200 or 2.98% from FY2026.
The Town has invested significant capital funds to improve stormwater capacity and quality by
constructing biobasins, retention basins and vegetated swales that require routine maintenance
to remain fully functional. The bicycle pavement marking program which was initially funded in
FY2018 is continued.
Highway staff work with Transportation Safety Group and the Center Committees, as well as the
public.
Division Goals:
1.Continue with the repair and replacement of sidewalks based on the 2020 BETA sidewalk
assessment report.
2.Continue with Municipal Separate Storm Sewer System (MS4) permitting requirements
including street sweeping, catch basin cleaning, culvert cleaning, brook cleaning and
stormwater best management practices.
3.Take proactive measures to clean and repair catch basins townwide.
4.Provide timely and efficient response to road hazards that arise on Town roads.
3000 - Public Works 12
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $792,175 $681,703 $863,135 $863,661 $526 0.06%
513000 Overtime $119,548 $114,966 $76,296 $76,296 $0 —%
512000 Seasonal Part-Time $14,553 $10,550 $16,293 $16,633 $340 2.09%
514100 Stipends $5,395 $5,380 $5,300 $13,300 $8,000 150.94%
Subtotal Compensation $931,671 $812,599 $961,024 $969,890 $8,866 0.92%
520000 Contract Services $310,757 $373,051 $400,000 $420,000 $20,000 5.00%
524000 Repairs & Maintenance $83,611 $41,843 $80,000 $80,000 $0 —%
530000 Professional Services $9,234 $8,852 $8,500 $9,000 $500 5.88%
538110 Police Details $7,639 $11,265 $12,000 $10,000 $(2,000)(16.67)%
538010 Advertising $846 $1,335 $1,200 $1,000 $(200)(16.67)%
524010 Landscaping Maintenance $1,192 $2,829 $2,500 $2,000 $(500)(20.00)%
524030 Equip. Service & Repair $0 $3,290 $5,000 $5,000 $0 —%
538060 Catering/Meals $3,427 $5,087 $2,600 $0 $(2,600)(100.00)%
571000 Travel $0 $0 $1,200 $1,200 $0 —%
530040 Sem./Workshops/Conf.$2,517 $4,808 $5,500 $5,500 $0 —%
521010 Electricity $14,462 $8,666 $17,000 $17,000 $0 —%
534020 Telephone $1,398 $1,300 $2,100 $2,100 $0 —%
534030 Mobile Devices $2,709 $3,000 $3,000 $3,000 $0 —%
558000 Supplies $59,107 $60,673 $60,000 $60,000 $0 —%
542000 Office Supplies $899 $362 $400 $400 $0 —%
573000 Membership/Dues $1,383 $1,437 $1,600 $1,600 $0 —%
558010 Clothing & Safety Equipment $8,266 $13,852 $16,000 $18,000 $2,000 12.50%
545010 Chemicals & Cleaning Supplies $0 $0 $500 $500 $0 —%
553040 Pipes & Fittings $0 $0 $300 $300 $0 —%
553050 Bulbs & Fixtures $0 $0 $1,800 $1,800 $0 —%
553060 Tools/Lumber/Hardware $10,705 $6,809 $8,000 $10,000 $2,000 25.00%
553070 Paving Supplies & Materials $24,869 $18,084 $60,000 $60,000 $0 —%
585020 Small Equipment $0 $5,986 $3,000 $3,000 $0 —%
Subtotal Expenses $543,021 $572,597 $692,200 $711,400 $19,200 2.77%
530001 EV Charger Maintenance $4,875 $3,440 $30,000 $20,000 $(10,000)(33.33)%
521011 EV Charger Electricity $33,961 $25,978 $22,000 $35,000 $13,000 59.09%
Subtotal EV Expenses $38,836 $29,418 $52,000 $55,000 $3,000 5.77%
Subtotal Expenses $581,857 $602,015 $744,200 $766,400 $22,200 2.98%
Total 3210 Highway Maintenance $1,474,692 $1,385,196 $1,705,224 $1,736,290 $31,066 1.82%
3000 - Public Works 13
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3200 Highway
Element: 3220 Equipment Maintenance
Budget Description: The Equipment Maintenance Division services and repairs vehicles and
small engine equipment for DPW, Facilities and Land Use, Health and Development. The
Equipment Maintenance Division also supplies fuel for DPW, Facilities, Land Use, Health and
Development, Police, Fire and LABBB (reimbursed). The current DPW equipment fleet
replacement value is approximately $7.4 million. DPW continues to research and encourage
hybrid and other energy efficient vehicles for administration use and purchases large vehicles
with energy reducing features. This budget also includes replacement vehicles for Land Use,
Housing and Development.
The Equipment Maintenance budget is increasing overall $16,578, or 1.62% from the FY2026
budget. Compensation is decreasing $(422) or (0.12)% from FY2026 due to contractually
obligated step increases and cost of living adjustments offset by staff turnover. Compensation
does not include any estimate of prospective cost of living increases for contracts expiring on or
before June 30, 2026. Funds for prospective increases are captured in the Salary Adjustment
account within the Town Manager’s budget.
Expenses are increasing $17,000 or 2.48%. The contractual services are increasing due to
increased cost for labor and materials. The FY2027 Gasoline/Diesel request is at the FY2026
appropriation to reflecting current pricing.
Division Goals:
1.Upgrade the preventative maintenance program to include servicing equipment more
frequently to prevent costly repairs.
2.Updating the equipment tracking software to increase the efficiency of our technicians.
3.Maintain all Town equipment under the responsibility of this department so that it is ready and
available for regular and emergency use when needed.
4.Upgrade diagnostic equipment to better diagnose and repair our diverse fleet.
3000 - Public Works 14
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $290,346 $290,306 $331,114 $327,192 $(3,922)(1.18)%
513000 Overtime $26,009 $25,450 $4,267 $4,267 $0 —%
514100 Stipends $0 $0 $3,700 $7,200 $3,500 94.59%
Subtotal Compensation $316,355 $315,756 $339,081 $338,659 $(422)(0.12)%
520000 Contract Services $83,086 $139,490 $75,000 $80,000 $5,000 6.67%
530000 Professional Services $13,972 $16,802 $12,000 $12,000 $0 —%
524030 Equip. Service & Repair $15,264 $14,503 $22,000 $22,000 $0 —%
530040 Sem./Workshops/Conf.$767 $1,657 $2,000 $2,000 $0 —%
538060 Catering/Meals $1,268 $2,025 $0 $0 $0 —%
538080 Printing & Forms $0 $0 $0 $0 $0 —%
531030 Gasoline/Diesel $108,351 $162,636 $190,000 $180,000 $(10,000)(5.26)%
558000 Supplies $22,799 $21,101 $45,000 $45,000 $0 —%
542000 Office Supplies $217 $193 $200 $200 $0 —%
573000 Membership/Dues $210 $235 $500 $500 $0 —%
558010 Clothing & Safety Equipment $6,646 $8,154 $10,000 $12,000 $2,000 20.00%
545010 Chemicals & Cleaning Supplies $125 $0 $2,000 $2,000 $0 —%
553060 Tools/Lumber/Hardware $13,097 $6,072 $13,000 $13,000 $0 —%
548010 Engine Oils/Lubricants $7,852 $11,312 $12,000 $12,000 $0 —%
548020 Vehicle Parts & Supplies $287,127 $245,596 $210,000 $230,000 $20,000 9.52%
585020 Small Equipment $0 $0 $12,000 $12,000 $0 —%
585030 Vehicles $53,619 $71,400 $80,000 $80,000 $0 —%
Subtotal Expenses $614,400 $701,176 $685,700 $702,700 $17,000 2.48%
Total 3220 Equipment Maintenance $930,755 $1,016,932 $1,024,781 $1,041,359 $16,578 1.62%
3000 - Public Works 15
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3200 Highway
Element: 3230 Snow Removal
Budget Description: The DPW is responsible for the removal of snow from Town streets,
sidewalks, and parking lots. The Highway Division Superintendent oversees the entire DPW
operations staff as well as contractors performing snow removal activities. The overall snow
removal budget is $1,694,977 which is an overall increase of $61,000 or 3.73% from FY2026,
primarily driven by a new staff plowing incentive stipend.
Division Goals:
1.Refine the use of enhanced liquids with salt in order to enhance the treatment processes and
reduce salt consumption.
2.Continue researching new technologies that will improve the efficiency of snow removal
operations.
3.Continue to access real time weather data from our weather station which includes air
temperature, road temperatures, coefficient of friction, relative humidity, precipitation type and
pictures of the roadway.
4.Continue to utilize our snow operation tracking software that will streamline the snow
operation and provide better post storm cost tracking.
3000 - Public Works 16
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $65,615 $95,322 $0 $0 $0 —%
513000 Overtime $159,292 $300,720 $265,077 $265,077 $0 —%
514100 Stipends $67,412 $139,030 $68,000 $116,000 $48,000 70.59%
Subtotal Compensation $292,319 $535,072 $333,077 $381,077 $48,000 14.41%
520000 Contract Services $45,064 $20,433 $25,000 $25,000 $0 —%
530000 Professional Services $18,223 $25,985 $25,000 $30,000 $5,000 20.00%
538110 Police Details $0 $0 $1,600 $1,200 $(400)(25.00)%
538010 Advertising $0 $0 $200 $200 $0 —%
524030 Equip. Service & Repair $0 $3,100 $30,000 $30,000 $0 —%
538060 Catering/Meals $3,311 $1,213 $5,000 $5,000 $0 —%
571000 Travel $0 $0 $1,500 $1,600 $100 6.67%
527030 Lease Agreements $83,276 $67,420 $96,000 $98,000 $2,000 2.08%
530040 Sem./Workshops/Conf.$4,364 $6,623 $4,500 $4,800 $300 6.67%
538030 Plowing Contractors $307,308 $468,962 $504,000 $510,000 $6,000 1.19%
534030 Mobile Devices $0 $0 $0 $0 $0 —%
531030 Gasoline/Diesel $68,879 $65,391 $55,000 $55,000 $0 —%
558000 Supplies $20,546 $17,849 $26,000 $26,000 $0 —%
542000 Office Supplies $70 $231 $100 $100 $0 —%
558010 Clothing & Safety Equipment $973 $2,036 $2,000 $2,000 $0 —%
553010 Snow & Ice Chemicals $37,985 $102,222 $100,000 $100,000 $0 —%
553060 Tools/Lumber/Hardware $0 $984 $3,000 $3,000 $0 —%
553020 Road Sand & Salt $171,049 $272,020 $350,000 $350,000 $0 —%
548020 Vehicle Parts & Supplies $58,307 $71,403 $60,000 $60,000 $0 —%
585020 Small Equipment $10,397 $5,387 $12,000 $12,000 $0 —%
Subtotal Expenses $829,752 $1,131,259 $1,300,900 $1,313,900 $13,000 1.00%
Total 3230 Snow Removal $1,122,071 $1,666,331 $1,633,977 $1,694,977 $61,000 3.73%
3000 - Public Works 17
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3300 Public Grounds
Element: 3310 Parks Division
Budget Description: The Public Grounds Superintendent oversees the Parks Division
operations, which includes the maintenance of playgrounds, conservation areas, parks, athletic
facilities, trails, pools and historical areas. The level of turf and ball field maintenance is the
single most important factor in determining safety, playability and aesthetics of public grounds
and athletic field areas. The Parks Division also assists with the preparations for Patriots Day,
Discovery Day, Independence Day, Farmers Market and other special events. Parks Division
staff works with the Recreation, Conservation, and Bike Advisory Committees, Civic Groups,
special events and youth groups.
The total Parks Division FY2027 budget reflects an increase of $101,836 or 5.78% from FY2026.
Compensation is set to increase by $69,836 or 5.28%, driven by contractually obligated step
increases and cost of living adjustments. Compensation does not include any estimate of
prospective cost of living increases for contracts expiring on or before June 30, 2026. Funds for
prospective increases are captured in the Salary Adjustment account within the Town Manager’s
budget.
Expenses are increasing by $32,000 or 7.29% from FY2026. This is due to an increased cost in
Landscape Supplies and Materials for fertilizer, grass seed, and equipment and contractual
services needed to provide safe, aesthetically pleasing athletic fields, public grounds and park
areas. The Water/Sewer line has an increase due to the cost of irrigation needed to provide
quality turf and grounds areas.
Division Goals:
1.Continue the implementation of a proactive park maintenance program to provide safe,
well-maintained, aesthetically pleasing parks, athletic fields and public ground areas.
2.Continue to improve two turf areas per year; Clarke Baseball and Garfield Baseball are
targeted for FY2027.
3000 - Public Works 18
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $931,761 $1,119,389 $1,205,640 $1,274,276 $68,636 5.69%
513000 Overtime $189,157 $236,051 $101,895 $101,895 $0 —%
514090 Longevity $896 $2,593 $8,800 $10,000 $1,200 13.64%
514100 Stipends $5,340 $5,028 $5,300 $5,300 $0 —%
Subtotal Compensation $1,127,154 $1,363,061 $1,321,635 $1,391,471 $69,836 5.28%
520000 Contract Services $49,919 $38,934 $80,000 $85,000 $5,000 6.25%
538080 Printing & Forms $0 $140 $200 $200 $0 —%
530000 Professional Services $2,579 $4,225 $5,000 $5,000 $0 —%
538010 Advertising $278 $0 $200 $200 $0 —%
524010 Landscaping Maintenance $55,188 $102,455 $98,000 $105,000 $7,000 7.14%
524030 Equip. Service & Repair $0 $0 $2,000 $5,000 $3,000 150.00%
538060 Catering/Meals $4,787 $5,453 $1,200 $0 $(1,200)(100.00)%
530060 Prof Dev & Training $960 $1,348 $2,000 $2,200 $200 10.00%
571000 Travel $483 $608 $2,000 $2,000 $0 —%
530040 Sem./Workshops/Conf.$3,176 $5,863 $6,000 $6,000 $0 —%
521010 Electricity $8,048 $7,848 $9,000 $9,000 $0 —%
531000 Water/Sewer $46,595 $72,888 $50,000 $55,000 $5,000 10.00%
534030 Mobile Devices $2,480 $2,716 $3,500 $3,500 $0 —%
558000 Supplies $16,081 $13,970 $18,000 $20,000 $2,000 11.11%
573000 Membership/Dues $2,158 $2,190 $3,000 $3,000 $0 —%
558010 Clothing & Safety Equipment $13,741 $15,576 $16,000 $18,000 $2,000 12.50%
545010 Chemicals & Cleaning Supplies $0 $14 $0 $0 $0 —%
553060 Tools/Lumber/Hardware $4,285 $2,788 $8,000 $10,000 $2,000 25.00%
546010 Landscaping Supp. & Mat.$75,587 $89,286 $85,000 $90,000 $5,000 5.88%
548020 Vehicle Parts & Supplies $18,723 $12,803 $8,000 $10,000 $2,000 25.00%
553080 Sand & Gravel $5,617 $805 $22,000 $22,000 $0 —%
585020 Small Equipment $6,225 $76,641 $20,000 $20,000 $0 —%
Subtotal Expenses $316,910 $456,551 $439,100 $471,100 $32,000 7.29%
Total 3310 Parks Division $1,444,064 $1,819,612 $1,760,735 $1,862,571 $101,836 5.78%
3000 - Public Works 19
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3300 Public Grounds
Element: 3320 Forestry
Budget Description: The Forestry Division maintains public shade trees in parks, cemeteries,
school grounds, public grounds areas, streets, and conservation properties. The division also
assists with aerial lift services, setting up the holiday lighting, the streetlight maintenance
program, and special events. Forestry Division staff work with the Recreation, Conservation,
and Bike Advisory Committees, Civic Groups, special events and youth groups, as well as the
Tree Committee. As part of the Town's efforts to replant trees, up to $150,000 is requested to
spend from the Tree Revolving Fund, which is funded by donations and mitigation fees.
The FY2027 All Funds Forestry Division budget of $778,427 reflects a decrease of $-9,995 or
(1.27)% from FY2026. Less the revolving fund, the General Fund FY2027 Forestry budget
request is $628,427 which is an increase of $50,005 or 8.65% from FY2026.
Compensation reflects an increase of $7,505 or 2.15% due to contractually obligated step
increases and cost of living adjustments. Compensation does not include any estimate of
prospective cost of living increases for contracts expiring on or before June 30, 2026. Funds for
prospective increases are captured in the Salary Adjustment account within the Town Manager’s
budget.
Forestry expenses are increasing by $42,500 or 18.51% due to the increase of tree removal and
maintenance per the recently completed tree inventory. In FY2026, $200,000 in free cash was
appropriated to address the most dangerous trees on the inventory.
Division Goals:
1.Continue to plant 140 trees in the Town Right-of-Ways, parks, public grounds areas, and
setback areas.
2.Manage the Town's public trees by maintaining the vigorous maintenance program
established to minimize hazard trees, and pro-active pruning to protect the health, safety, and
pleasing aesthetics of this resource for now and in the future.
3.Continue the use of the tree inventory for Town trees and update and amend as needed.
3000 - Public Works 20
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $244,568 $172,884 $323,325 $330,830 $7,505 2.32%
513000 Overtime $55,010 $35,090 $22,697 $22,697 $0 —%
512000 Seasonal Part-Time $0 $0 $0 $0 $0 —%
514100 Stipends $0 $0 $2,800 $2,800 $0 —%
Subtotal Compensation $299,578 $207,974 $348,822 $356,327 $7,505 2.15%
520000 Contract Services $3,750 $7,334 $4,500 $5,000 $500 11.11%
530000 Professional Services $715 $1,207 $2,000 $2,000 $0 —%
538110 Police Details $4,900 $6,657 $4,500 $4,000 $(500)(11.11)%
538010 Advertising $365 $1,045 $400 $400 $0 —%
524010 Landscaping Maintenance $3,667 $17,520 $8,000 $10,000 $2,000 25.00%
524030 Equip. Service & Repair $0 $2,781 $3,000 $5,000 $2,000 66.67%
524040 Tree Service $84,970 $168,610 $120,000 $150,000 $30,000 25.00%
524060 Tree Planting $18,968 $4,964 $45,000 $50,000 $5,000 11.11%
538060 Catering/Meals $1,469 $1,743 $500 $0 $(500)(100.00)%
530060 Prof Dev & Training $586 $2,304 $2,500 $3,000 $500 20.00%
530040 Sem./Workshops/Conf.$427 $2,384 $3,000 $3,000 $0 —%
534030 Mobile Devices $500 $600 $900 $900 $0 —%
558000 Supplies $3,275 $2,871 $3,000 $3,200 $200 6.67%
573000 Membership/Dues $1,920 $1,125 $2,600 $2,600 $0 —%
558010 Clothing & Safety Equipment $3,853 $6,311 $8,200 $9,000 $800 9.76%
545010 Chemicals & Cleaning Supplies $378 $0 $1,000 $1,000 $0 —%
553060 Tools/Lumber/Hardware $580 $908 $2,500 $3,000 $500 20.00%
546010 Landscaping Supp. & Mat.$3,415 $13,327 $8,000 $8,000 $0 —%
548020 Vehicle Parts & Supplies $554 $2,405 $2,000 $2,000 $0 —%
585020 Small Equipment $2,665 $4,157 $8,000 $10,000 $2,000 25.00%
Subtotal Expenses $136,957 $248,253 $229,600 $272,100 $42,500 18.51%
Subtotal 3320 General Fund $436,535 $456,227 $578,422 $628,427 $50,005 8.65%
Revolving Fund - Tree
520000 Contract Services $70,336 $47,179 $210,000 $150,000 (60,000) (28.57)%
Subtotal Expenses $70,336 $47,179 $210,000 $150,000 $(60,000)(28.57)%
Total 3320 Forestry $506,871 $503,406 $788,422 $778,427 $(9,995)(1.27)%
3000 - Public Works 21
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3300 Public Grounds
Element: 3330 Cemetery
Budget Description: The Cemetery Division is responsible for the administration and
maintenance of four cemeteries. Operations of the Cemetery Division are supported by the
General Fund and by the Perpetual Care Trust fund. The Public Grounds Superintendent
administers this program.
The FY2027 All Funds Cemetery Division budget of $541,171 reflects a $21,823 or 4.20%
increase from FY2026. This amount includes a $60,000 request for the Burial Containers
Revolving Fund for the sale of grave boxes and burial vaults.
Less the revolving fund, the FY2027 General Fund Cemetery budget is $481,171 which is a
$21,823 or a 4.75% increase. Compensation reflects an $6,923 or a 2.14% increase, due to
contractually obligated step increases. Compensation does not include any estimate of
prospective cost of living increases for contracts expiring on or before June 30, 2026. Funds for
prospective increases are captured in the Salary Adjustment account within the Town Manager’s
budget. The expense budget reflects an increase of 10.92% from FY2026.
Division Goals:
1.Continue the use of GPS at Westview Cemetery to successfully manage plot utilization and
potential locations for future development.
2.Ensure space at the Westview Cemetery building is being utilized to full potential.
3.Continue with the Green Burial program and gather additional information to assist with the
design and engineering, to bring forward the concept of a columbarium at Westview
Cemetery.
3000 - Public Works 22
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $267,832 $293,651 $293,289 $300,212 $6,923 2.36%
513000 Overtime $25,633 $44,062 $16,435 $16,435 $0 —%
512000 Seasonal Part-Time $0 $101 $10,824 $10,824 $0 —%
514100 Stipends $0 $0 $2,400 $2,400 $0 —%
Subtotal Compensation $293,465 $337,814 $322,948 $329,871 $6,923 2.14%
520000 Contract Services $4,374 $5,099 $8,000 $10,000 $2,000 25.00%
538080 Printing & Forms $0 $35 $300 $300 $0 —%
530000 Professional Services $541 $696 $3,000 $3,000 $0 —%
538010 Advertising $0 $0 $0 $0 $0 —%
524010 Landscaping Maintenance $20,480 $21,466 $38,000 $40,000 $2,000 5.26%
524030 Equip. Service & Repair $0 $205 $1,000 $1,000 $0 —%
524040 Tree Service $0 $1,600 $8,000 $10,000 $2,000 25.00%
538060 Catering/Meals $500 $1,110 $0 $0 $0 —%
530060 Prof Dev & Training $625 $0 $0 $0 $0 —%
530040 Sem./Workshops/Conf.$400 $945 $1,000 $1,500 $500 50.00%
521010 Electricity $180 $180 $1,500 $1,500 $0 —%
531000 Water/Sewer $22,300 $41,909 $36,000 $40,000 $4,000 11.11%
534030 Mobile Devices $700 $700 $900 $900 $0 —%
558000 Supplies $13,134 $4,824 $8,000 $10,000 $2,000 25.00%
542000 Office Supplies $1,765 $280 $600 $800 $200 33.33%
573000 Membership/Dues $120 $75 $300 $300 $0 —%
558010 Clothing & Safety Equipment $1,732 $3,553 $3,800 $4,000 $200 5.26%
553060 Tools/Lumber/Hardware $4,233 $924 $5,000 $6,000 $1,000 20.00%
546010 Landscaping Supp. & Mat.$10,490 $27,854 $14,000 $15,000 $1,000 7.14%
548020 Vehicle Parts & Supplies $2,937 $3,940 $2,000 $2,000 $0 —%
585020 Small Equipment $3,067 $0 $5,000 $5,000 $0 —%
Subtotal Expenses $87,578 $115,395 $136,400 $151,300 $14,900 10.92%
Subtotal 3330 General Fund $381,043 $453,209 $459,348 $481,171 $21,823 4.75%
Revolving Fund - Burial Container
542000 Burial Supplies $26,690 $24,021 $60,000 $60,000 — —%
Subtotal Expenses $26,690 $24,021 $60,000 $60,000 $0 —%
Total 3330 Cemetery $407,733 $477,230 $519,348 $541,171 $21,823 4.20%
3000 - Public Works 23
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3400 Environmental Services
Element: 3410 Refuse Collection
Budget Description: The Superintendent of Environmental Services oversees this program
that supports the curbside collection and transportation of residential solid waste. It also
includes the collection and disposal of sharps and medical waste.
Capitol Waste will begin year four of a five year curbside refuse and recycling collection contract
that will end June 30, 2028. The Contractor collects single-stream recyclables, which combines
paper/cardboard with plastic, glass and metal containers together in one recycle bin or barrel.
Division Goals:
1.Continue to monitor the Capitol Waste contract to ensure quality and timely service.
2.Continue to support programs to divert organics and other hard to manage items such as
mattresses, food waste, and carpet from residential trash.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
520000 Contract Services $0 $0 $0 $0 $0 —%
533060 Curbside Collection Services $1,390,417 $1,376,116 $1,362,845 $1,520,467 $157,622 11.57%
Subtotal Expenses $1,390,417 $1,376,116 $1,362,845 $1,520,467 $157,622 11.57%
Total 3410 Refuse Collection $1,390,417 $1,376,116 $1,362,845 $1,520,467 $157,622 11.57%
3000 - Public Works 24
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3400 Environmental Services
Element: 3420 Recycling
Budget Description: The Superintendent of Environmental Services oversees the Town's
recycling programs that include curbside collection of recyclable materials, management of yard
waste operations at the Lexington Compost Facility at Hartwell Avenue and the Regional
Minuteman Household Hazardous Product Facility.
The FY2027 All Funds Recycling Division budget of $3,908,040 reflects a $361,764 or 10.20%
increase from FY2026. This amount includes budgets from the General Fund, the Compost
Revolving Fund and the Minuteman Household Hazardous Products Revolving Fund. Less the
revolving funds, the FY2027 Recycling General Fund budget is $2,617,261 which is an increase
of $325,868 or 14.22% from FY2026.
Collection services include weekly curbside collection of refuse and recyclables paper, 24
curbside yard waste collections, curbside collection of appliances, large scrap metal items,
electronic waste such as TVs, computers, four medical waste collections, and mattress and box
spring collection. This budget also includes Lexington's share of the Minuteman Household
Hazardous Products collections at Hartwell Avenue and recycling costs of TVs, computers and
other electronic wastes.
The DPW Compost Revolving Fund request is $1,040,779 which reflects an increase of $35,896
or 3.57% from FY2026, due to increases in compensation, expenses and benefits. This budget
covers wages and benefits for the Superintendent, Compost Facility Foreman, and two Heavy
Equipment Operators; overtime for weekend hours; expenses to operate the facility; and debt
service. Beginning in FY2027, sales tax for compost material sales is broken out; this was
formerly budgeted under contract services.
Compensation is increasing $26,020 or 6.22% which is attributed to contractual step increases
and cost of living adjustments. Compensation does not include any estimate of prospective cost
of living increases for contracts expiring on or before June 30, 2026. Funds for prospective
increases are captured in the Salary Adjustment account within the Town Manager’s budget.
Expenses increase by $325,868 or 14.22%. The primary driver of this increase is the Curbside
Collection Program, which is included in the General Fund budget.
Debt service is a preliminary figure and reflects payments for the purchase of new equipment,
including a John Deere 644L and Lieber loaders, a Backhus A-60 windrow turner and Doppstadt
Star-Screen Trommel plant, and the Hartwell office structure.
3000 - Public Works 25
Division Goals:
1.Assess markets and pricing for compost, loam, leaf, bark mulch and yard waste disposal
permits. Propose increase of disposal rates and product pricing reflected in the local markets.
2.Continue to support Zero Waste activities and programs, to promote waste reduction
programs at public events such as Discovery Day, community fairs and other events.
3.Continue the implementation of DPW yard/compost facility operation's plan including gate
installation, security and conservation improvements.
Budget Data (by Object Code)
511000 Regular Wages $0 $0 $0 $0 $0 —%
513000 Overtime $0 $0 $0 $0 $0 —%
514100 Stipends $0 $0 $0 $0 $0 —%
Subtotal Compensation $0 $0 $0 $0 $0 —%
520000 Contract Services $206,481 $159,719 $180,000 $180,000 $0 —%
529000
Curbside Composting Program $0 $0 $231,000 $350,000 $119,000 51.52%
538080 Printing & Forms $2,325 $0 $2,800 $2,800 $0 —%
538110 Police Details $0 $457 $1,000 $1,000 $0 —%
524030 Equip. Service & Repair $21,596 $62,792 $10,000 $20,000 $10,000 100.00%
538060 Catering/Meals $126 $272 $200 $0 $(200)(100.00)%
572000 Mileage $0 $0 $100 $100 $0 —%
542020 Postage & Mailing $23 $0 $1,000 $1,000 $0 —%
530040 Sem./Workshops/Conf.$1,284 $3,603 $5,000 $6,000 $1,000 20.00%
533060
Curbside Collection Services $1,133,110 $1,420,838 $1,438,143 $1,630,561 $192,418 13.38%
533061
Recycling Processing Fees $295,807 $319,365 $381,950 $390,000 $8,050 2.11%
558000 Supplies $5,452 $72,172 $25,000 $20,000 $(5,000)(20.00)%
542000 Office Supplies $66 $2,317 $500 $500 $0 —%
573000 Membership/Dues $1,171 $1,130 $2,500 $2,500 $0 —%
558010
Clothing & Safety Equipment $0 $797 $1,200 $1,800 $600 50.00%
553060 Tools/Lumber/Hardware $540 $421 $4,000 $4,000 $0 —%
553070
Paving Supplies & Materials $7,600 $4,400 $7,000 $7,000 $0 —%
Subtotal Expenses $1,675,581 $2,048,283 $2,291,393 $2,617,261 $325,868 14.22%
Subtotal 3420 General Fund $1,675,581 $2,048,283 $2,291,393 $2,617,261 $325,868 14.22%
Revolving Fund - Compost Operations
511000 Regular Wages $295,027 $301,573 $369,319 $395,339 $26,020 7.05%
513000 Overtime $44,802 $67,558 $46,236 $46,236 $0 —%
514090 Longevity $1,494 $1,500 $1,500 $1,500 $0 —%
512000 Seasonal Part-Time $19,059 $0 $0 $0 $0 —%
514100 Stipends $0 $0 $1,400 $1,400 $0 —%
Subtotal Compensation $360,382 $370,631 $418,455 $444,475 $26,020 6.22%
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
3000 - Public Works 26
520000 Contract Services $284,717 $193,186 $290,000 $230,000 $(60,000)(20.69)%
538060 Catering/Meals $509 $1,360 $0 $0 $0 —%
542000 Office Supplies $27,432 $44,008 $10,000 $10,000 $0 —%
573000 Membership/Dues $279 $410 $2,000 $2,000 $0 —%
558010
Clothing & Safety Equipment $2,792 $3,834 $3,600 $4,000 $400 11.11%
578000 Sales Tax $0 $0 $0 $20,000 $20,000 —%
585020 Small Equipment $0 $0 $2,000 $2,000 $0 —%
Subtotal Expenses $315,729 $242,798 $307,600 $268,000 $(39,600)(12.87)%
519080 Health Insurance $75,726 $2,069 $95,362 $144,838 $49,476 51.88%
Subtotal Benefits $75,726 $2,069 $95,362 $144,838 $49,476 51.88%
591000 Long-Term Debt Principal $157,000 $158,000 $158,000 $158,000 — —%
591500 Long-Term Debt Interest $31,436 $23,966 $16,496 $16,496 — —%
591600 Interest on Temp Loans $0 $0 $8,970 $8,970 — —%
Subtotal Debt $188,436 $181,966 $183,466 $183,466 $0 —%
Total Compost Operations Revolving Fund $940,273 $797,464 $1,004,883 $1,040,779 $35,896 3.57%
Revolving Fund - Minuteman Household Hazardous Products (MHHP)
520000 Contract Services $190,285 $206,286 $250,000 $250,000 $0 —%
542000 Office Supplies $400 $74 $0 $0 $0 —%
Subtotal Expenses $190,685 $206,360 $250,000 $250,000 $0 —%
Total 3420 Recycling $2,806,539 $3,052,107 $3,546,276 $3,908,040 $361,764 10.20%
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
3000 - Public Works 27
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3400 Environmental Services
Element: 3430 Refuse Disposal
Budget Description: This funds the disposal of Lexington's solid waste under an amended
agreement with Win Waste Innovations (Wheelabrator Inc) waste-to-energy facility in North
Andover. This agreement has been extended for five years beginning July 1, 2025 through June
30, 2030.
Trash generation is influenced by many variables such as regional economic development and
weather conditions. The Town is committed to continue reducing or neutralizing trash generation
in the future; however, the possibility of additional housing developments and a projected 1.5 to
1 million ton shortfall in disposal capacity will likely impact future trash disposal costs.
The FY2027 tipping fee will be $101.28 per ton which is a $4.18 per ton increase over the
FY2026 tip fee of $97.10. Going forward, additional residential and other multi-unit
developments may impact collection and disposal costs.
Staff projects the FY2027 refuse tonnage to decrease if additional households participate in
curbside food waste collection.
Division Goals:
1. Continue to develop and implement a cost effective management plan to divert organics
from Lexington's MSW.
2. Continue compliance as directed by Mass DEP waste bans of mattresses, carpet and
organics.
3. Continue to develop a long term plan to identify waste streams and implement waste
reduction and diversion programs and explore alternative disposal options available in the future.
FY2027 refuse tonnage is projected to be 8,100 tons but could be lower if curbside food waste
expands. Tipping tonnage and fee history is as follows:
Fiscal Year Tonnage Per Ton Fee Fiscal Year Tonnage Per ton fee
FY2019 8,368 $67.84 FY2025 7,763 $88.64
FY2020 8,387 $69.54 FY2026 8,100 $97.10
FY2021 9,142 $78.00 FY2027 8,100 $101.28
FY2022 8,908 $80.54 FY2028 TBD $105.61
FY2023 8,152 $83.15 FY2029 TBD $110.09 $4.64
FY2024 7,923 $85.85 FY2030 TBD $114.73 4.24%
3000 - Public Works 28
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
520000 Contract Services $0 $0 $0 $0 $0 —%
538020 Tipping Services $698,237 $695,216 $758,658 $820,368 $61,710 8.13%
Subtotal Expenses $698,237 $695,216 $758,658 $820,368 $61,710 8.13%
Total 3430 Refuse Disposal $698,237 $695,216 $758,658 $820,368 $61,710 8.13%
3000 - Public Works 29
Department of Public Works
Program Improvement Requests
Fiscal Year 2027
Submitted by:
David Pinsonneault, Director of Public Works
FY2027 Program Improvement Request # 1 of 1
Department:Public Works
Division:Highway
Element:3210 - Highway
PIR Title:Event Barricades
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2027 Only FY2027 & Future FY2027 Request
Compensation
511000 Regular Wages $ — $ — $ —
512000 Seasonal Part-Time $ — $ — $ —
513000 Overtime $ — $ — $ —
Other Compensation $ — $ — $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible?$ — $ —
Expenses
558000 Highway Supplies $ 13,860 $ — $ 13,860
$ — $ — $ —
$ — $ — $ —
Total Expenses $ 13,860 $ — $ 13,860
Purpose/Description of Request:
The Highway division requests one-time funding to purchase metal event barricades.
This request is to purchase an additional 500 lineal feet of metal barricades to be used for the
large number of events that the Town conducts each year. This will help to avoid renting more
costly barricades and provide for the safety of participants and spectators at these events.
Service Implication:
Not having the sufficient amount of metal barricades on hand will affect our ability to properly
secure event areas for participants and spectators. It will require the department to seek rental
barricades that may not be available during events.
3000 - Public Works 1
Water & Sewer Enterprise Funds
Requested Budget
Fiscal Year 2027
Submitted by:
David Pinsonneault, Director of Public Works
Select Board Presentation
December 4, 2025
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by
providing quality drinking water, by ensuring the proper and safe discharge of our wastewater
and by maintaining our commitment to improving the infrastructure.
Budget Overview: The FY2027 budget request for the Water Enterprise Fund is $15,234,446.
This is an increase of $1,190,239 or 8.47% more than FY2026. Compensation is increasing
$16,156 or 1.50% from FY2026, due to contractually obligated increases and cost of living
adjustments. Compensation does not include any estimate of prospective cost of living increases
for contracts expiring on or before June 30, 2025. The expense request of $694,600 is $19,500
or 2.89% more than FY2026.
Cash capital was added to the operating budget beginning in FY2021, and is scheduled to
increase by $200,000 per year for a minimum of 10 years. This will result in reduced debt
service costs over time, providing a better value to rate payers.
A preliminary FY2027 MWRA assessment will be issued in February by the MWRA Board of
Directors to be followed by the final assessment in June 2026. For now, a 10% increase over
the FY2025 final assessment has been projected. Indirect payments to the General Fund are
preliminarily, shown with an 8.93% increase driven by indirect departmental and town expenses
resulting from the recently completed Class & Compensation Study and property insurance
rates, with final numbers pending the completion of an Indirect Cost Study by the Finance
Department. OPEB and Debt service numbers are preliminary as well.
The Water Division maintains and repairs the water system which delivers water to Lexington
homes and businesses. The system has been operated as an enterprise fund since 1988, which
means that fees charged to customers are calculated to cover all operating and capital
expenses. These expenses include the purchase of the water from the Massachusetts Water
Resources Authority (MWRA) and the operating expenses of the Water Division.
The Water Division has a three-block inclining rate structure to encourage water conservation.
As a customer uses more water, the water rate increases. Customers are billed twice per year
based on water consumption from which a sewer charge is determined.
Water Retained Earnings/Fund Balance
FY2021 FY2022 FY2023 FY2024 FY2025*
Certified Retained Earnings $ 3,537,851 $ 769,999 $ 3,216,062 $ 2,888,124 $ 3,537,928
*Retained earnings are estimated and are anticipated to be certified before the final budget.
3600-3700 - Water/Sewer Enterprise 1
Division Goals:
1.Continue with the Hydrant Maintenance Program.
2.Continue working on a valve/hydrant maintenance and/or backflow/cross connection program.
3.Continue replacing all iron water services as until 100% completion.
3600-3700 - Water/Sewer Enterprise 2
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $0 $0 $0 $0 $0 —%
Enterprise Funds
Retained Earnings $0 $500,000 $0 $0 $0 —%
User Charges $14,786,042 $12,983,236 $13,021,480 $14,211,719 $1,190,239 9.14%
Meter Charges $69,806 $53,980 $53,980 $53,980 $0 —%
Investment Income $328,490 $619,717 $619,717 $619,717 $0 —%
Fees & Charges $293,494 $349,030 $349,030 $349,030 $0 —%
Total 3600 Water Enterprise $15,477,832 $14,505,963 $14,044,207 $15,234,446 $1,190,239 8.47%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Appropriation Summary Actual Actual Revised Request Increase Increase
Compensation $820,510 $923,588 $1,074,990 $1,091,146 $16,156 1.50%
Expenses $544,206 $460,827 $675,100 $694,600 $19,500 2.89%
Cash Capital $800,000 $1,000,000 $1,200,000 $1,400,000 $200,000 16.67%
Debt $2,375,660 $1,368,116 $1,438,006 $1,438,006 $0 —%
MWRA $8,832,742 $8,432,204 $8,650,822 $9,515,904 $865,082 10.00%
OPEB $2,761 $3,045 $3,045 $3,045 $0 —%
Indirects $1,011,340 $968,301 $1,002,244 $1,091,745 $89,501 8.93%
Total 3600 Water Enterprise $14,387,219 $13,156,081 $14,044,207 $15,234,446 $1,190,239 8.47%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Program Summary Actual Actual Revised Request Increase Increase
3610 Water Operations $3,740,377 $2,752,531 $3,188,096 $3,223,752 $35,656 1.12%
3620 MWRA $8,832,742 $8,432,204 $8,650,822 $9,515,904 $865,082 10.00%
Cash Capital $800,000 $1,000,000 $1,200,000 $1,400,000 $200,000 16.67%
OPEB $2,761 $3,045 $3,045 $3,045 $0 —%
Indirects $1,011,340 $968,301 $1,002,244 $1,091,745 $89,501 8.93%
Total 3600 Water Enterprise $14,387,220 $13,156,081 $14,044,207 $15,234,446 $1,190,239 8.47%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Object Code Summary Actual Actual Revised Request Increase Increase
Salaries & Wages $667,122 $737,174 $881,451 $897,607 $16,156 1.83%
Overtime $153,389 $186,414 $193,539 $193,539 $0 —%
Personal Services $820,510 $923,588 $1,074,990 $1,091,146 $16,156 1.50%
Contractual Services $276,843 $280,748 $428,200 $417,700 $(10,500)(2.45)%
Utilities $16,864 $13,946 $20,500 $23,500 $3,000 14.63%
Supplies $195,363 $149,947 $191,400 $213,400 $22,000 11.49%
Small Capital $55,137 $16,186 $35,000 $40,000 $5,000 14.29%
Expenses $544,206 $460,827 $675,100 $694,600 $19,500 2.89%
Cash Capital $800,000 $1,000,000 $1,200,000 $1,400,000 $200,000 16.67%
Debt $2,375,660 $1,368,116 $1,438,006 $1,438,006 $0 —%
MWRA $8,832,742 $8,432,204 $8,650,822 $9,515,904 $865,082 10.00%
OPEB $2,761 $3,045 $3,045 $3,045 $0 —%
Indirects $1,011,340 $968,301 $1,002,244 $1,091,745 $89,501 8.93%
Total 3600 Water Enterprise $14,387,219 $13,156,081 $14,044,207 $15,234,446 $1,190,239 8.47%
3600-3700 - Water/Sewer Enterprise 3
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Authorized/Appropriated Staffing
FY2024 FY2025 FY2026 FY2027
Budget Budget Budget Request
Superintendent of Water & Sewer 0.5 0.5 0.5 0.5
Asst. Supt. of Water & Sewer*—0.5 0.5 0.5
Utility Billing Manager 0.5 0.5 0.5 0.5
Crew Chief 2 2 2 2
Grader-Shovel Operator 1 1 1 1
Leadman/Cross Connector Inspector**3 4 4 4
Heavy Equipment Operator**3 2 2 2
Laborer-Meter Reader 1 1 1 1
Dept. Account Assistant***0.2 0.2 0.2 0.2
Total FTE 11.2 11.7 11.7 11.7
Total FT/PT 10 FT/3 PT 10 FT/4 PT 10 FT/4 PT 10 FT/4 PT
*In FY2025, an Assistant Superintendent of Water & Sewer position was created via a program improvement. This position is shared between the Water & Sewer Enterprise Funds.
**In FY2025, a Heavy Equipment Operator was upgraded to a Leadman via a program improvement.
***One full-time Department Account Assistant is split between the DPW Admin, Water, and Sewer divisions.
3600-3700 - Water/Sewer Enterprise 4
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Element: 3610 Water Operations
Budget Description: The Water Operations Compensation budget funds one-half of the
salaries for the Superintendent, Assistant Superintendent, and Utility Billing Manager, and one-
fifth of a DPW clerk's salary, along with the wages of ten Water Division employees. Water staff
work with the Water/Sewer Abatement Board.
The Water Division is requesting Compensation of $1,091,146 which is an increase of $16,156
or 1.50% from FY2026, due to the cost of contractually obligated step increases and cost of
living adjustments. Compensation does not include any estimate of prospective cost of living
increases for contracts expiring on or before June 30, 2026.
The Expense request of $694,600 reflects an increase of $19,500 or 2.89% from FY2026,
primarily driven by an increase in material costs and software maintenance for the AMI system.
In FY2026, the department is undertaking a water/sewer rate study.
Please note that debt service is subject to change for FY2027 as the impact of the proposed
FY2027 water capital budget is evaluated.
Budget Data (by Object Code)
511000 Regular Wages $667,452 $737,174 $873,751 $889,907 $16,156 1.85%
513000 Overtime $153,389 $186,414 $193,539 $193,539 $0 —%
514100 Stipends $(330)$0 $7,700 $7,700 $0 —%
Subtotal Compensation $820,511 $923,588 $1,074,990 $1,091,146 $16,156 1.50%
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Request Increase Increase
3600-3700 - Water/Sewer Enterprise 5
520000 Contract Services $202,074 $175,717 $180,000 $185,000 $5,000 2.78%
538080 Printing & Forms $0 $207 $1,500 $1,500 $0 —%
530000 Professional Services $17,304 $22,620 $85,000 $60,000 $(25,000)(29.41)%
538110 Police Details $20,374 $12,784 $22,000 $22,000 $0 —%
538010 Advertising $490 $159 $1,000 $1,000 $0 —%
524030 Equip. Service & Repair $105 $26 $4,500 $5,000 $500 11.11%
527020 Equipment Rental $0 $0 $1,000 $1,000 $0 —%
538060 Catering/Meals $3,175 $4,872 $1,200 $1,200 $0 —%
538050 Drug & Alcohol Testing $3,970 $2,156 $8,000 $10,000 $2,000 25.00%
542020 Postage & Mailing $13,039 $16,686 $20,000 $20,000 $0 —%
530060 Prof Dev & Training $8,793 $8,817 $12,000 $12,000 $0 —%
530040 Sem./Workshops/Conf.$7,519 $6,904 $10,500 $12,000 $1,500 14.29%
571000 Travel $0 $0 $1,500 $2,000 $500 33.33%
534040 Software Maintenance $0 $29,800 $80,000 $85,000 $5,000 6.25%
521000 Utilities $945 $630 $1,000 $1,000 $0 —%
521010 Electricity $2,010 $1,033 $3,000 $3,000 $0 —%
531000 Water/Sewer $10,435 $8,983 $12,000 $15,000 $3,000 25.00%
534020 Telephone $1,398 $1,300 $2,000 $2,000 $0 —%
534030 Mobile Devices $2,075 $2,000 $2,500 $2,500 $0 —%
558000 Supplies $7,726 $8,947 $10,000 $12,000 $2,000 20.00%
542000 Office Supplies $1,254 $1,200 $1,400 $1,400 $0 —%
573000 Membership/Dues $3,611 $5,412 $4,000 $4,000 $0 —%
558010 Clothing & Safety Equipment $12,869 $12,190 $16,000 $18,000 $2,000 12.50%
545010 Chemicals & Cleaning Supplies $0 $0 $1,000 $1,000 $0 —%
553030 Motors/Pumps $1,310 $0 $4,000 $4,000 $0 —%
553040 Pipes & Fittings $78,627 $35,512 $40,000 $40,000 $0 —%
553060 Tools/Lumber/Hardware $21,486 $7,174 $15,000 $18,000 $3,000 20.00%
553070 Paving Supplies & Materials $38,293 $19,798 $35,000 $40,000 $5,000 14.29%
548020 Vehicle Parts & Supplies $1,994 $0 $10,000 $10,000 $0 —%
585010 Hydrants & Meters $22,100 $51,897 $40,000 $50,000 $10,000 25.00%
553080 Sand & Gravel $6,091 $7,816 $15,000 $15,000 $0 —%
585020 Small Equipment $37,685 $2,865 $5,000 $5,000 $0 —%
585030 Vehicles $17,452 $13,321 $30,000 $35,000 $5,000 16.67%
Subtotal Expenses $544,204 $460,826 $675,100 $694,600 $19,500 2.89%
591000 Long-Term Debt Principal $878,402 $1,204,550 $1,199,520 $1,199,520 $0 —%
591500 Long-Term Debt Interest $159,234 $162,674 $135,936 $135,936 $0 —%
592510 Interest on Temp. Loans $38,025 $891 $102,550 $102,550 $0 —%
595000 Repay Temp. Loans $1,300,000 $0 $0 $0 —%
593000 Issuance Costs $0 $0 $0 $0 —%
Subtotal Debt $2,375,661 $1,368,115 $1,438,006 $1,438,006 $0 —%
Total 3610 Water Operations $3,740,376 $2,752,529 $3,188,096 $3,223,752 $35,656 1.12%
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Request Increase Increase
3600-3700 - Water/Sewer Enterprise 6
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Element: 3620 Water MWRA
Budget Description: Lexington belongs to the Massachusetts Water Resources Authority
(MWRA) from which it purchases almost two billion gallons of water each year. The Town
provides this water to approximately 99.8% of Lexington residences and businesses.
The FY2027 MWRA assessment is shown as a 10% placeholder at this time over the FY2026
actual assessment of $8,650,822. The preliminary FY2027 assessment will be known in
February, with the final assessment being approved by the MWRA Board of Directors in June
2026.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Request Increase Increase
531010 MWRA Assessment $8,832,742 $8,432,204 $8,650,822 $9,515,904 $865,082 10.00%
Subtotal MWRA $8,832,742 $8,432,204 $8,650,822 $9,515,904 $865,082 10.00%
Total 3620 MWRA $8,832,742 $8,432,204 $8,650,822 $9,515,904 $865,082 10.00%
3600-3700 - Water/Sewer Enterprise 7
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by
providing quality drinking water, by ensuring the proper and safe discharge of our wastewater
and by maintaining our commitment to improving the infrastructure.
Budget Overview: The FY2027 budget request for the Sewer Enterprise Fund is $14,431,317.
This is an overall increase of $1,070,289 or 8.01% from FY2026. Compensation is increasing
$6,181 or 1.24% from FY2026, due to contractually obligated step increases and cost of living
adjustments. Compensation does not include any estimate of prospective cost of living
increases for contracts expiring on or before June 30, 2026. Expenses are increasing by
$15,300 or 2.48% from FY2026.
Cash capital was added to the operating budget, beginning in FY2021, and is scheduled to
increase by $100,000 per year for a minimum of 10 years. This will result in reduced debt
service costs over time, providing a better value to rate payers.
A preliminary FY2027 MWRA assessment will be issued in February by the MWRA Board of
Directors to be followed by final assessment in June 2026. Indirect payments to the General
Fund are preliminarily shown as increasing by $12,888 or 2.10%, driven by indirect departmental
and town expenses resulting from the recently completed Class & Compensation Study, with
final numbers pending the completion of an Indirect Cost Study by the Finance Department.
OPEB and debt service numbers are also preliminary.
The Sewer Division maintains the entire sewer system, which serves 99% of Town residences,
and ensures the safe and proper discharge of the Town's wastewater. This system has operated
as an enterprise fund since 1988, which means that sewer rates charged to customers are
calculated to cover all operating, capital and indirect expenses of the Sewer Division. Customer
sewer utilization is determined based on water usage over the same period.
Sewer Retained Earnings/Fund Balance
FY2021 FY2022 FY2023 FY2024 FY2025*
Certified Retained Earnings $ 1,807,854 $ 1,625,447 $ 1,617,019 $ 1,734,309 $ 1,111,310
*Retained earnings are estimated and are anticipated to be certified before the final budget.
Division Goals:
1.Continue the sewer main pipe flushing program and root removal in all areas.
3600-3700 - Water/Sewer Enterprise 8
2.Work with the Water Enterprise Division on the ongoing Automatic Meter Infrastructure
System project (AMI).
3.Continue to educate the public on the costs and problems created by Inflow & Infiltration.
3600-3700 - Water/Sewer Enterprise 9
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $0 $0 $0 $0 $0 —%
Enterprise Funds
Retained Earnings $0 $0 $0 $0 $0 —%
User Charges $11,711,865 $11,876,188 $12,979,028 $14,049,317 $1,070,289 8.25%
Connection Fees $0 $0 $0 $0 $0 —%
Investment Income $111,770 $61,612 $20,000 $20,000 $0 —%
Fees & Charges $241,624 $625,248 $362,000 $362,000 $0 —%
Total 3700 Sewer Enterprise $12,065,259 $12,563,048 $13,361,028 $14,431,317 $1,070,289 8.01%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Appropriation Summary Actual Actual Revised Request Increase Increase
Compensation $356,647 $423,941 $497,353 $503,534 $6,181 1.24%
Expenses $338,893 $459,440 $617,100 $632,400 $15,300 2.48%
Cash Capital $400,000 $500,000 $600,000 $700,000 $100,000 16.67%
Debt $1,406,381 $1,569,746 $1,672,086 $1,672,086 $0 —%
MWRA $8,861,891 $9,153,352 $9,359,196 $10,295,116 $935,920 10.00%
OPEB $3,004 $609 $609 $609 $0 —%
Indirects $588,040 $596,525 $614,684 $627,572 $12,888 2.10%
Total 3700 Sewer Enterprise $11,954,856 $12,703,613 $13,361,028 $14,431,317 $1,070,289 8.01%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Program Summary Actual Actual Revised Request Increase Increase
3710 Sewer Enterprise $2,101,920 $2,453,126 $2,786,539 $2,808,020 $21,481 0.77%
3720 - MWRA $8,861,891 $9,153,352 $9,359,196 $10,295,116 $935,920 10.00%
Cash Capital $400,000 $500,000 $600,000 $700,000 $100,000 16.67%
OPEB $3,004 $609 $609 $609 $0 —%
Indirects $588,040 $596,525 $614,684 $627,572 $12,888 2.10%
Total 3700 Sewer Enterprise $11,954,855 $12,703,612 $13,361,028 $14,431,317 $1,070,289 8.01%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Object Code Summary Actual Actual Revised Request Increase Increase
Salaries & Wages $290,451 $356,197 $408,145 $414,326 $6,181 1.51%
Overtime $66,196 $67,744 $89,208 $89,208 $0 —%
Personal Services $356,647 $423,941 $497,353 $503,534 $6,181 1.24%
Contractual Services $115,945 $275,668 $366,400 $357,400 $(9,000)(2.46)%
Utilities $166,976 $108,099 $142,500 $144,500 $2,000 1.40%
Supplies $43,007 $61,539 $87,200 $99,500 $12,300 14.11%
Small Capital $12,964 $14,134 $21,000 $31,000 $10,000 47.62%
Expenses $338,893 $459,440 $617,100 $632,400 $15,300 2.48%
Cash Capital $400,000 $500,000 $600,000 $700,000 $100,000 16.67%
Debt $1,406,381 $1,569,746 $1,672,086 $1,672,086 $0 —%
MWRA $8,861,891 $9,153,352 $9,359,196 $10,295,116 $935,920 10.00%
OPEB $3,004 $609 $609 $609 $0 —%
Indirects $588,040 $596,525 $614,684 $627,572 $12,888 2.10%
Total 3700 Sewer Enterprise $11,954,856 $12,703,613 $13,361,028 $14,431,317 $1,070,289 8.01%
3600-3700 - Water/Sewer Enterprise 10
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
Authorized/Appropriated Staffing
FY2024 FY2025 FY2026 FY2027
Budget Budget Budget Request
Supt. of Water & Sewer 0.5 0.5 0.5 0.5
Asst. Supt. of Water & Sewer*—0.5 0.5 0.5
Utility Billing Manager 0.5 0.5 0.5 0.5
Crew Chief 1 1 1 1
Leadman ——1 1
Heavy Equipment Operator 1 1 1 1
Dept. Account Assistant**0.2 0.2 0.2 0.2
Seasonal Assistant 0.4 0.4 0.4 0.4
Seasonal Laborer 0.3 0.3 0.3 0.3
Total FTE 4.9 5.4 5.4 5.4
Total FT/PT 3 FT/5 PT 3 FT/6 PT 3 FT/6 PT 3 FT/6 PT
*In FY2025, an Assistant Superintendent of Water & Sewer position was created via a program improvement. This position is shared between the Water & Sewer Enterprise Funds.
**In FY2025, a Heavy Equipment Operator was upgraded to a Leadman via a program improvement.
***One full-time Department Account Assistant is split between the DPW Admin, Water, and Sewer divisions.
3600-3700 - Water/Sewer Enterprise 11
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
Element: 3710 Sewer Operations
Budget Description: The Sewer Operations budget funds one-half of the salaries for the
Superintendent, Assistant Superintendent and Utility Billing Manager, and one-fifth of a DPW
clerk's salary, along with the wages of three Sewer division employees and two seasonal
employees. Sewer staff work with the Water/Sewer Abatement Board.
The Sewer division is requesting Compensation of $503,534 which is an increase of $6,181 or
1.24% from FY2026, due to the cost of contractually obligated step increases and cost of living
adjustments. The expense request of $632,400 is $15,300 or 2.48% more than FY2026,
primarily driven by wet well cleaning at the pump station and replacement of meter reading
vehicles to be all-electric. In FY2026, the department is undertaking a water/sewer rate study.
Please note that debt service is subject to change for FY2027 as the impact of the proposed
FY2027 sewer capital budget is evaluated.
Budget Data (by Object Code)
511000 Regular Wages $290,451 $356,197 $378,974 $385,056 $6,082 1.60%
513000 Overtime $66,196 $67,744 $89,208 $89,208 $0 —%
511010 Part-Time Wages $0 $0 $19,677 $19,776 $99 0.50%
512000 Seasonal Part-Time $0 $0 $7,794 $7,794 $0 —%
514100 Stipends $0 $0 $1,700 $1,700 $0 —%
Subtotal Compensation $356,647 $423,941 $497,353 $503,534 $6,181 1.24%
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Request Increase Increase
3600-3700 - Water/Sewer Enterprise 12
520000 Contract Services $17,382 $58,164 $40,000 $40,000 $0 —%
538080 Printing & Forms $(158)$66 $2,000 $2,000 $0 —%
530000 Professional Services $9,196 $16,621 $70,000 $45,000 $(25,000)(35.71)%
538110 Police Details $1,080 $4,346 $2,000 $2,000 $0 —%
538010 Advertising $116 $60 $400 $400 $0 —%
524020 Facility Service & Repair $72,499 $132,828 $150,000 $160,000 $10,000 6.67%
524030 Equip. Service & Repair $0 $159 $3,000 $3,000 $0 —%
527020 Equipment Rental $0 $0 $500 $500 $0 —%
538060 Catering/Meals $1,250 $1,490 $500 $500 $0 —%
538050 Drug & Alcohol Testing $1,268 $1,019 $3,000 $3,000 $0 —%
542020 Postage & Mailing $12,000 $9,028 $15,000 $15,000 $0 —%
530060 Prof Dev & Training $0 $4,948 $6,000 $6,000 $0 —%
530040 Sem./Workshops/Conf.$902 $1,098 $2,500 $3,000 $500 20.00%
571000 Travel $0 $0 $1,500 $2,000 $500 33.33%
534040 Software Maintenance $410 $45,841 $70,000 $75,000 $5,000 7.14%
521000 Utilities $1,625 $1,922 $3,000 $3,000 $0 —%
521010 Electricity $159,373 $98,646 $130,000 $130,000 $0 —%
531000 Water/Sewer $3,649 $5,132 $6,000 $8,000 $2,000 33.33%
534020 Telephone $1,405 $1,298 $2,000 $2,000 $0 —%
534030 Mobile Devices $924 $1,100 $1,500 $1,500 $0 —%
558000 Supplies $4,433 $7,125 $6,000 $8,000 $2,000 33.33%
542000 Office Supplies $474 $626 $1,000 $1,000 $0 —%
573000 Membership/Dues $735 $810 $1,200 $1,500 $300 25.00%
558010 Clothing & Safety Equipment $5,146 $4,503 $6,000 $8,000 $2,000 33.33%
545010 Chemicals & Cleaning Supplies $2,341 $2,429 $10,000 $12,000 $2,000 20.00%
553030 Motors/Pumps $1,958 $0 $9,000 $9,000 $0 —%
553040 Pipes & Fittings $4,592 $968 $6,000 $6,000 $0 —%
553060 Tools/Lumber/Hardware $3,774 $4,919 $5,000 $5,000 $0 —%
553070
Paving Supplies & Materials $2,201 $36 $5,000 $6,000 $1,000 20.00%
548020 Vehicle Parts & Supplies $312 $0 $8,000 $8,000 $0 —%
585010 Hydrants & Meters $17,042 $40,123 $25,000 $30,000 $5,000 20.00%
553080 Sand & Gravel $0 $0 $5,000 $5,000 $0 —%
585020 Small Equipment $0 $2,865 $500 $500 $0 —%
542040 Office Equipment $0 $1,269 $500 $500 $0 —%
585030 Vehicles $12,964 $10,000 $20,000 $30,000 $10,000 50.00%
Subtotal Expenses $338,893 $459,439 $617,100 $632,400 $15,300 2.48%
591000 Long-Term Debt Principal $1,160,350 $1,292,550 $1,230,295 $1,230,295 $0 —%
591500 Long-Term Debt Interest $246,031 $272,739 $232,842 $232,842 $0 —%
592510 Interest on Temp. Loans $0 $4,457 $208,949 $208,949 $0 —%
595000 Repay Temp. Loans $0 $0 $0 $0 —%
593000 Issuance Costs $0 $0 $0 $0 $0 —%
Subtotal Debt $1,406,381 $1,569,746 $1,672,086 $1,672,086 $0 —%
Total 3710 Sewer Enterprise $2,101,921 $2,453,126 $2,786,539 $2,808,020 $21,481 0.77%
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Request Increase Increase
3600-3700 - Water/Sewer Enterprise 13
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
Element: 3720 Sewer MWRA
Budget Description: The Town of Lexington pays the Massachusetts Water Resource
Authority (MWRA) to treat and dispose of the Town's sewage.
The FY2027 MWRA assessment is shown as a 10% placeholder at this time over the FY2026
actual assessment of $9,359,196. The preliminary FY2027 assessment will be known in
February, with the final assessment being approved by the MWRA Board of Directors in June
2026.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Request Increase Increase
531010 MWRA Assessment $8,861,891 $9,153,352 $9,359,196 $10,295,116 935,920 10.00%
Subtotal Expenses $8,861,891 $9,153,352 $9,359,196 $10,295,116 $935,920 10.00%
Total 3720 MWRA $8,861,891 $9,153,352 $9,359,196 $10,295,116 $935,920 10.00%
3600-3700 - Water/Sewer Enterprise 14
Town of Lexington, Massachusetts
Fiscal Year 2027
Department of Public Works
Capital Requests
Department of Public Works
FY2027-31 Capital Summary
ID#Program Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
5016 Equipment Replacement $ 1,850,000 $ 1,480,000 $ 1,835,000 $ 1,750,000 $ 1,905,000 General Fund, Water Enterprise, Compost Revolving
5018 Sidewalk Improvements $ 820,000 $ 820,000 $ 820,000 $ 820,000 $ 820,000 General Fund
5019 Townwide Signalization Improvements $ — $ 55,000 $ — $ — $ — General Fund
5021 Stormwater Management Program $ 2,665,000 $ 2,718,300 $ 2,772,666 $ 2,828,119 $ 2,884,681 General Fund
5022 Street Improvements $ 2,746,777 $ 2,767,247 $ 2,788,230 $ 2,809,737 $ 2,931,781 General Fund
6102 Hydrant Replacement Program $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 General Fund, Water Enterprise Fund
Total DPW Capital Programs $ 8,156,777 $ 7,915,547 $ 8,290,896 $ 8,282,856 $ 8,616,462
ID#Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
DPW-27-1 DPW Building Improvements - Vehicle
Floor Repairs $ 220,000 $ 550,000 $ 550,000 $ 220,000 $ 550,000 General Fund
DPW-27-2 New Sidewalk Installation - Burlington &
North $ 250,000 $ 200,000 $ — $ 5,200,000 $ — General Fund
DPW-27-3 New Sidewalk Installation - Lowell Street $ 30,000 $ 195,000 $ — $ — $ — General Fund
DPW-27-4 Adams Street Intersections Improvements
(@East; @Hancock)$ 100,000 $ — $ 5,500,000 $ — $ — General Fund
DPW-27-5 Hartwell Training Facility Paving $ 67,458 $ — $ — $ — $ — General Fund
DPW-27-6 Bedford St. and Hartwell Ave. Long-
Range Transportation Improvements $ — $ 1,950,000 $ — $ — $ — General Fund, State Aid, Other
DPW-27-7 Cemetery Columbarium Construction $ — $ 450,000 $ — $ — $ — General Fund
DPW-27-8 Public Parking Lot Improvement Design $ — $ 528,000 $ — $ — $ — General Fund
DPW-27-9 Hartwell Ave. Compost Site
Improvements $ — $ 250,000 $ — $ — $ — Compost Fund
Total DPW Capital Projects $ 667,458 $ 4,123,000 $ 6,050,000 $ 5,420,000 $ 550,000
ID#CPA Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
Total DPW CPA Projects $ — $ — $ — $ — $ —
DPW - Page 1 Printed November 26, 2025
ID#Program Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
6001 Pump Station Upgrades $ — $ 100,000 $ 520,000 TBD TBD Wastewater Enterprise Rate Revenue
6002 Sanitary Sewer System Investigation and
Improvements $ 1,104,080 $ 1,126,161 $ 1,148,684 $ 1,171,658 $ 1,195,091 Wastewater Enterprise Fund
6101 Water Distribution System Improvements $ 2,381,639 $ 2,429,271 $ 2,477,857 $ 2,527,414 $ 2,578,044 Water Enterprise Fund
6102 Hydrant Replacement Program $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 General Fund, Water Enterprise Fund
Total DPW Enterprise Capital Programs $ 3,560,719 $ 3,730,432 $ 4,221,541 $ 3,774,072 $ 3,848,135
ID#Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
6103 Water Tank Rehabilitation $ — $ 2,600,000 $ — $ 1,300,000 $ — Water Enterprise Fund (user fees, retained earnings) possible MWRA grant or loan
6105 Pump Station Building Improvements $ 200,000 $ 150,000 $ 150,000 $ — $ — Sewer Enterprise Fund
Total DPW Enterprise Capital Projects $ 200,000 $ 2,750,000 $ 150,000 $ 1,300,000 $ —
DPW - Page 2 Printed November 26, 2025
Town of Lexington, Massachusetts
Fiscal Year 2027
Department of Public Works
Capital Program Submission
DPW - Page 3 Printed November 26, 2025
Department of Public Works
FY2027-31 Capital Program Summary
ID#Program Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
5016 Equipment Replacement $ 1,850,000 $ 1,480,000 $ 1,835,000 $ 1,750,000 $ 1,905,000 General Fund, Water Enterprise, Compost Revolving
5018 Sidewalk Improvements $ 820,000 $ 820,000 $ 820,000 $ 820,000 $ 820,000 General Fund
5019 Townwide Signalization Improvements $ — $ 55,000 $ — $ — $ — General Fund
5021 Stormwater Management Program $ 2,665,000 $ 2,718,300 $ 2,772,666 $ 2,828,119 $ 2,884,681 General Fund
5022 Street Improvements $ 2,746,777 $ 2,767,247 $ 2,788,230 $ 2,809,737 $ 2,931,781 General Fund
6102 Hydrant Replacement Program $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 General Fund, Water Enterprise Fund
Total DPW Capital Programs $ 8,156,777 $ 7,915,547 $ 8,290,896 $ 8,282,856 $ 8,616,462
DPW - Page 4 Printed November 26, 2025
Program Name:Equipment Replacement Date:11/6/2025
Program ID:5016 Department:Department of Public Works Revised:
Submitted by:David Pinsonneault Phone:781-274-8314 Email:dpinson@lexingtonma.gov
Description of Capital Program:
FY2027 - $1,850,000
The request is for $1,850,000. ($1,550,000 tax levy, $150,000 water enterprise and $150,000 Compost Revolving
Fund). This is an annual program to replace equipment that has reached the end of its useful life. The Department of
Public Works has an inventory of 146 pieces of major equipment. The vehicles replaced in this program include
pick-ups, dump trucks, construction vehicles and specialized equipment including pumps, rollers, sprayers and
mowers. Each piece of equipment is inventoried with original and current replacement cost, state of condition, and
replacement time interval. Replacement intervals vary from 5 to 20 years, and based on manufacturer
recommendations and use (type and duration). The selection of vehicles to be replaced begins with the proposed
replacement date. Each vehicle is assessed based on its mechanical condition and work requirements. The
replacement program defines what equipment is expected to need replacement during the next five years, with the
intent of preventing any unexpected emergency purchases. Annual updates are conducted by the Division
Superintendents, Manager of Operations and Director of Public Works.
Equipment Division Tax Levy Compost Revolving Sewer RE Water RE Total
Utility Truck Water & Sewer $ 150,000 $ 150,000
Material Stacker Compost $ 150,000 $ 150,000
Asphalt Roller Highway $ 125,000 $ 125,000
Dump Truck with Plow Highway $ 400,000 $ 400,000
Floor Sweeper Highway $ 165,000 $ 165,000
Front End Loader Highway $ 275,000 $ 275,000
Compact John Deere Tractor Public Grounds $ 125,000 $ 125,000
John Deere Tractor Public Grounds $ 150,000 $ 150,000
Small Front Loader with Blower Public Grounds $ 135,000 $ 135,000
Wacker Sidewalk Machine Public Grounds $ 175,000 $ 175,000
$ —
Total $ 1,550,000 $ 150,000 $ — $ 150,000 $ 1,850,000
Revised Request for New Authorization $ 1,550,000 $ 150,000 $ — $ 150,000 $ 1,850,000
Goals of Capital Program:
The operations of a public works department rely heavily on regular and specialized vehicles to mow parks, plow
snow, repair streets and complete a variety of other projects. Without regular equipment replacement, the DPW's
operations could be severely hindered by broken down and potentially unsafe vehicles.
Town of Lexington - FY2027-31 Capital Program Investment
DPW - Page 5 Printed November 26, 2025
Impact if Not Maintained:
If the necessary equipment is not replaced, projects could be delayed due to equipment down time. Furthermore,
the mechanics' time is better spent on tasks other than fixing equipment that is beyond its useful life.
Major Spending over Past 5 Years:
Refer to the table under prior authorization for funding spent over the last 5 years. Equipment purchased over the 5
year includes: large dump truck, Vactor truck, small dump truck, frontend loaders, large area mowers, etc....
Work Currently Underway:
This is an ongoing program; 5 year look ahead schedule provides current and future equipment purchases.
Planned Spending for Next 5 Years:
This is an ongoing program; 5 year look ahead schedule provides current and future equipment purchases.
Basis for Cost Projections:
Current estimates from vendors.
Stakeholders: DPW Staff, Lexington Residents
Sustainability & Resilience:
Sustainability & Resiliency have always been part of the decision making process when selecting equipment. The
Town of Lexington has already implemented a considerable amount of Electric, Hybrid & other Sustainable
Equipment that has been operating for years. We have implemented mechanical equipment that has improved
efficiencies and in doing so, reduced our emissions. We are always looking at innovative technology to improve the
overall operation and make it more sustainable.
Operating Budget Impact:
This program impacts the operating budget by saving staff time and money. DPW employees spend less time
repairing old and aging pieces of equipment and buying parts to fix equipment that is beyond its useful life. The
electric charging infrastructure for the listed equipment is not included in the above cost and may be an additional
expense.
Funding Source General Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:General Fund, Water Enterprise, Compost Revolving
DPW - Page 6 Printed November 26, 2025
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/10B $ 755,000 $ 715,403 $ — $ — $ 39,597
2017/12C $ 1,083,000 $ 1,031,660 $ — $ — $ 51,340
2018/16H $ 1,069,500 $ 955,409 $ — $ — $ 114,091
2019/16I $ 1,300,000 $ 1,165,230 $ — $ 36,325 $ 98,445
2020/12F $ 1,368,000 $ 1,177,310 $ — $ 190,690 $ —
2021/12F $ 1,420,000 $ 1,315,225 $ — $ 104,775 $ —
2022/12G $ 1,536,000 $ 1,535,206 $ — $ 794 $ —
2023/12F $ 1,755,000 $ 1,077,592 $ 167,031 $ 510,376 $ —
2024/12F $ 1,920,000 $ 1,214,531 $ 599,647 $ 105,821 $ —
2025/12C $ 2,168,000 $ — $ 925,919 $ 1,242,081 $ —
Totals $ 14,374,500 $ 10,187,566 $ 1,692,597 $ 2,190,862 $ 303,473
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ — $ — $ — $ — $ —
Construction $ — $ — $ — $ — $ —
Equipment $ 1,850,000 $ 1,480,000 $ 1,835,000 $ 1,750,000 $ 1,905,000
Contingency $ — $ — $ — $ — $ —
Totals $ 1,850,000 $ 1,480,000 $ 1,835,000 $ 1,750,000 $ 1,905,000
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 7 Printed November 26, 2025
Program Name:Sidewalk Improvements Date:11/6/2025
Program ID:5018 Department:Department of Public Works Revised:
Submitted by:David Pinsonneault Phone:781-274-8314 Email:dpinson@lexingtonma.gov
Description of Capital Program:
FY2027 - $820,000
This request is to rebuild and/or repair existing sidewalks throughout town and the sidewalks around municipal
buildings that are in poor condition. DPW, in conjunction with various committees and other town departments, will
generate a list each year of the sidewalks most in need of repair/replacement.
There are four determining factors that dictate the repair of a sidewalk:
1.Is the sidewalk unsafe for travel due to trip hazards, defects, etc.?
2.Is the sidewalk within the Safe Routes to School Program?
3.Is the volume of pedestrian traffic heavy, light or average?
4.Is the general condition of the sidewalk poor, fair or good, which dictates treatments such as full
reconstruction, overlay or patching?
All work will be ADA compliant. DPW currently reviews 30% of sidewalks annually to identify the work to be
done. The current sidewalk condition index (SCI) is being developed.
The list of sidewalks that will be considered in the FY2027 construction season has not been finalized due to some
personnel changes in the DPW Management Team. A list will be developed over the next few months.
Town of Lexington - FY2027-31 Capital Program Investment
DPW - Page 8
Location Parameters Length LF Type
Goals of Capital Program:
Improvements to existing sidewalks will support and enhance pedestrian safety and the Safe Routes to School
Program, and will lower the liability for injuries to pedestrians. This also includes making handicapped ramps ADA
compliant.
Impact if Not Maintained:
Current sidewalks in Town have and will continue to deteriorate or fail if not given the proper funding for repair.
Major Spending over Past 5 Years:
$600,000 in FY2016, $800,000 per year from FY2017 through FY2025 and $870,000 in FY2026
Work Recently Completed:
The list of sidewalks recently completed has not been finalized due to some personnel changes in the DPW
Management Team. A list will be developed in the next few months.
Location Parameters Length LF Type
Planned Spending for Next 5 Years:
$820,000 per year
Basis for Cost Projections:
DPW - Page 9 Printed November 26, 2025
The costs are based on detailed engineering estimates from BETA Engineering Group Sidewalk Inventory &
Assessment from August 2020.
Stakeholders: Lexington residents
Sustainability & Resilience: Staff will utilize sustainable materials and practices whenever possible for these
sidewalk repairs.
Operating Budget Impact:
This program impacts the operating budget by saving staff time and money. DPW employees would spend less
time repairing old and aging sidewalks. It would also improve the DPW's ability to clear snow from sidewalks
during the winter season, minimizing damage to equipment and abutting property. Overall, sidewalk Snow
Removal damage claims should be reduced.
Funding Source General Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:Cash Capital, Bonding,
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/12H $ 800,000 $ 800,000 $ — $ — $ —
2018/16G $ 800,000 $ 800,000 $ — $ — $ —
2019/16G $ 800,000 $ 800,000 $ — $ — $ —
2020/12E $ 800,000 $ 800,000 $ — $ — $ —
2021/12E $ 800,000 $ 789,902 $ 10,098 $ — $ —
2022/12H $ 800,000 $ 756,880 $ 43,120 $ — $ —
2023/12G $ 800,000 $ 704,343 $ 95,657 $ — $ —
2024/12G $ 800,000 $ 50,559 $ — $ 749,441 $ —
2025/12D $ 870,000 $ 264 $ — $ 869,736 $ —
Totals $ 7,270,000 $ 5,501,948 $ 148,875 $ 1,619,177 $ —
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ — $ — $ — $ — $ —
Construction $ 820,000 $ 820,000 $ 820,000 $ 820,000 $ 820,000
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 820,000 $ 820,000 $ 820,000 $ 820,000 $ 820,000
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 10 Printed November 26, 2025
Program Name:Townwide Signalization Improvements Date:11/6/2025
Program ID:5019 Department:Department of Public Works Revised:
Submitted by:John Livsey Phone:781-274-8305 Email:jlivsey@lexingtonma.gov
Description of Capital Program:
FY2027 - $—
This is an annual request for funds to update traffic and pedestrian signals in Lexington. A signal inventory and
compliance study had been completed in 2011, and an updated plan is in progress and anticipated to be complete by
the winter of FY26. Since it is not yet complete we are not requesting funds this fiscal year. The study includes
ADA compliance, condition assessment, signal timing, delays, optimization improvements, technology
advancements and prioritization recommendations. In addition to updating traffic and pedestrian signals, this
request also periodically updates the compliance study, which is the funding received in FY2025.
Goals of Capital Program:
There are numerous signalized intersections throughout town. There are constant advancements in signal
technology, changes in regulations as well as in traffic distribution. This program allows us to ensure signals
continue to meet and exceed regulations and standards and properly process pedestrians, cyclists and vehicles. The
improvements of these will prevent equipment failure, improve traffic flow, decrease energy consumption, and
allow for proper accessibility.
Impact if Not Maintained:
The aging infrastructure will fail at an increasing rate and proper access may not be available to all users. In
addition, current standards and regulations may not be met, and unnecessary energy consumption will not be
reduced.
Major Spending over Past 5 Years:
The design of the Mass Ave./Worthen Road intersection was completed and construction was completed in the fall
of 2022. Design was completed for improvements at the Lowell Street intersections with North Street and East
Street and this work is near completion with masts, arms control box and equipment fully installed.
Work Currently Underway:
In conjunction with a MassDOT Bottleneck Grant, design of improvements to the intersections of Lowell Street at
East Street and Lowell Street at North Street have been completed and construction is near completion and expected
to be complete by the fall of FY26. This work consists of installing new intelligent signal systems, replacing masts,
arms control boxes and all equipment.
Planned Spending for Next 5 Years:
Future spending is anticipated to follow the recommendations from the pending Signal inventory and asset
management plan.
Basis for Cost Projections:
Cost projections are based on the inventory performed by a consultant engineer as well as recent work performed at
signalized intersections throughout Lexington.
Stakeholders: All travelling public in Lexington including pedestrians, cyclists, and vehicles.
Sustainability & Resilience:
Town of Lexington - FY2027-31 Capital Program Investment
DPW - Page 11 Printed November 26, 2025
Sustainable aspects of this program include the replacement of lights with LED lighting and improving the
efficiency of vehicle detection with intelligent traffic control systems. Additionally, improved accessibility with
ADA compliance infrastructure including curb cuts, countdown timers and audible crossing indicators. When
feasible solar is used to power the equipment which is typically used for smaller scale infrastructure such as Rapid
Rectangular Flashing Beacons (RRFBs).
Resiliencies include enhanced foundation design for the masts to withstand extreme impacts and wind loads. Also,
the intelligent traffic detection allows for adjusted operation in real-time conditions, even in cases of extreme
unexpected traffic conditions.
Operating Budget Impact:
Reduce the emergency calls for failed signal equipment.
Funding Source General Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:General Fund, Grant
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2013/10P $ 125,000 $ 125,000 $ — $ — $ —
2015/11G $ 125,000 $ 125,000 $ — $ — $ —
2016/10J $ 125,000 $ 121,336 $ — $ — $ 3,664
2017/12K $ 125,000 $ 73,826 $ 38,942 $ 12,231 $ —
2018/16I $ 1,100,000 $ 1,020,000 $ 80,000 $ — $ —
2019/16J $ 125,000 $ 125,000 $ — $ — $ —
2020/12G $ 125,000 $ 113,588 $ 11,413 $ — $ —
2022/12I $ 125,000 $ — $ 86,837 $ 38,164 $ —
2024/12I $ 50,000 $ — $ — $ 50,000 $ —
Totals $ 2,025,000 $ 1,703,750 $ 217,192 $ 100,395 $ 3,664
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ — $ 5,000 TBD TBD TBD
Construction $ — $ 50,000 TBD TBD TBD
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ — $ 55,000 $ — $ — $ —
CPA Amount $ — $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Program Investment
DPW - Page 12 Printed November 26, 2025
Program Name:Stormwater Management Program Date:11/6/2025
Program ID:5021 Department:Department of Public Works Revised:
Submitted by:John Livsey Phone:781-274-8305 Email:jlivsey@lexingtonma.gov
Description of Capital Program: $2,665,000
This is an annual request. In FY2025, the following three programs were combined into one: Townwide Culvert
Replacement (ID 5014), Storm Drain Improvements and NPDES Compliance (ID 5020), and Comprehensive
Stormwater Management (ID 5021). Many of the challenges and solutions are multi-pronged and cross over
between the three programs, which creates complications in the selection and awarding of projects. By combining
these projects, it creates more flexibility and agility for the Department for the improvements of stormwater
management throughout Lexington. The aggregated funding will be utilized for supporting the National Pollutant
Discharge and Elimination System (NPDES) program with an emphasis on Illicit Discharge Detection and
Elimination (IDDE) and nutrient removal (Phosphorus) which are both required by the Environmental Protection
Agency (EPA) Municipal Separated Storm Sewer System (MS4) permit. These are focused around improving water
quality. Additionally, it will support the stream management plan, culvert replacement and rehabilitation program
and storm drain improvements to mitigate flooding.
Culvert rehabilitation and replacement will be guided by the Culvert Asset Management plan. The IDDE program
and nutrient removal program will be guided by the MS4 permit requirements as well as our Phosphorus (P) control
plan. Storm drain improvements will be guided by our stream management plan as well as our continued evaluation
of resident concerns that arise from increased storm events and storm sizes.
Goals of Capital Program:
To provide continuous improvement to the storm network throughout Lexington which include stormwater quality
and stormwater quantity improvements. Additionally to meet compliance requirements of the EPA MS4 permit.
Impact if Not Maintained:
Flooding will continue and potentially increase in areas of the Town. Infrastructure failures will occur and force the
Town to act reactively. There will be non-compliance with the EPA MS4 permit which may result in fines and will
result in inferior stormwater quality negatively impacting our waterways and watersheds.
Major Spending over Past 5 Years:
Valleyfield Phase I and II including the Waltham Street Culvert have been completed; Constitution/Oxbow phase I
daylighting improvements (won American Council of Engineering Companies bronze award for engineering
excellence) constructed. Constitution/Oxbow phase II construction completed (Ph I and Ph II improvements
awarded a Stormy Award from the New England Stormwater Collaborative). Design and installation of dozens of
small scale Stormwater Control Measures (SCMs) for P removal. Development of a Phosphorus control plan (PCP)
to guide the Town in P removal. Design progress for larger scale nutrient removal SCMs and storm drain
improvements in various areas throughout Town increasing capacity and adding sumps to control sediment
transport.
Work Currently Underway:
Continue to work on the ongoing MS4 permit work including IDDE and P removal. Potential phosphorus removal
locations include the Clarke and Bowman school properties as well as locations abutting Phillip Road and Green
Lane. Investigating drainage issues throughout Town which will lead to design work for improvements. Culvert
evaluation for lining or replacement are currently in progress on Grove Street and Winthrop Road. Additional
stormwater improvements are being evaluated for John Poulter Road.
Town of Lexington - FY2027-31 Capital Program Investment
DPW - Page 13 Printed November 26, 2025
Planned Spending for Next 5 Years:
Planned spending spans multiple categories and includes IDDE progression and P removal design and construction
projects in identified areas focused in the Charles and Mystic river watersheds. Design of the Valleyfield Phase 3
design with plans to construct. We are continue to pursue state grants to supplement Town funding for this
extensive project. Design and construction of the Grove Street and Winthrop Road culverts. Continue to make
drainage improvements throughout town in known problem areas including John Poulter Road.
Basis for Cost Projections:
The costs are based on similar projects of this type and scale. Recent bids that include the Constitution/Oxbow
phase I and II work and the Valleyfield Phase 1 and 2 work. Internal experience with stormwater improvements,
IDDE work and P removal.
Stakeholders: Lexington residents and roadway users
Sustainability & Resilience:
This program is multi-pronged; the area that focuses on stormwater quantity has numerous sustainability and
resiliency benefits some of which are described here. Many of these project include nature-based improvements
including filtration, sediment separation and daylighting. These techniques significantly reduce pollutants from
being transported into the downstream natural environment and also both protect and create a healthy downstream
natural environment. These projects also create resilience; This is created through increase capacity of the collection
system, resilient construction of the inlet and outlet resisting clogging and erosion and the armoring (typically using
'natural' material) of the downstream infrastructure to ensure it can withstand erosive velocities.
The stormwater quality improvements are sustainable and resilient through the protection of water quality resulting
from the detection and elimination of contaminants and the reduction of eutrophication causing nutrients into our
waterways. This reduces the risk of disease, protects habitat and allows for our waterways to be usable and
enjoyable by people and pets. The infrastructure improvements made to eliminate illicits and reduce Phosphorus
prevent water contamination events.
Operating Budget Impact:
Improvements from many of these projects will reduce the need for emergency response from the DPW operations
division. The additional infrastructure created, in some cases will add to the demand for continued maintenance
from DPW operations. All of this work requires extensive administrative oversight from the Engineering Division.
Funding Source General Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:General Fund
Prior Authorizations:
Prior authorizations reflect three formerly individual stormwater programs and will be combined under Stormwater
Management going forward:
Town of Lexington - FY2027-31 Capital Program Investment
DPW - Page 14 Printed November 26, 2025
Town Meeting Authorized Expended Encumbered Remaining Returned
Culvert Replacement
2016/10I $ 390,000 $ 390,000 $ — $ — $ —
2017/12J $ 390,000 $ 390,000 $ — $ — $ —
2018/16D $ 390,000 $ 390,000 $ — $ — $ —
2019/16D $ 390,000 $ 390,000 $ — $ — $ —
2021/16C $ 390,000 $ 390,000 $ — $ — $ —
2022/12F $ 390,000 $ 304,797 $ 85,203 $ — $ —
2023/12E $ 390,000 $ 193,414 $ 196,586 $ — $ —
Storm Drainage
2016/10D $ 340,000 $ 340,000 $ — $ — $ —
2017/12E $ 340,000 $ 318,305 $ — $ — $ 21,695
2018/16B $ 340,000 $ 340,000 $ — $ — $ —
2019/16B $ 385,000 $ 385,000 $ — $ — $ —
2020/12D $ 385,000 $ 385,000 $ — $ — $ —
2021/12F $ 385,000 $ 385,000 $ — $ — $ —
2022/12J $ 570,000 $ 536,834 $ 33,166 $ — $ —
2023/12H $ 570,000 $ 562,627 $ 7,373 $ — $ —
Stormwater Management
2016/10F $ 390,000 $ 390,000 $ — $ — $ —
2017/12G $ 390,000 $ 383,476 $ 5,574 $ 950 $ —
2018/16C $ 390,000 $ 390,000 $ — $ — $ —
2019/16C $ 390,000 $ 386,898 $ 3,102 $ — $ —
2021/12G $ 390,000 $ 280,061 $ 109,939 $ — $ —
2022/12K $ 390,000 $ 390,000 $ — $ — $ —
2023/12I $ 390,000 $ 305,497 $ — $ 84,503 $ —
2024/12H $ 1,350,000 $ 243,734 $ 647,181 $ 459,085 $ —
2025/12G $ 2,642,500 $ — $ — $ 2,642,500 $ —
Totals $ 12,767,500 $ 8,470,643 $ 1,088,124 $ 3,187,038 $ 21,695
Town of Lexington - FY2027-31 Capital Program Investment
DPW - Page 15 Printed November 26, 2025
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ 655,000 $ 668,100 $ 681,462 $ 695,091 $ 708,993
Construction $ 1,755,000 $ 1,790,100 $ 1,825,902 $ 1,862,420 $ 1,899,668
Equipment $ — $ — $ — $ — $ —
Contingency $ 255,000 $ 260,100 $ 265,302 $ 270,608 $ 276,020
Totals $ 2,665,000 $ 2,718,300 $ 2,772,666 $ 2,828,119 $ 2,884,681
CPA Amount $ — $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Program Investment
DPW - Page 16 Printed November 26, 2025
Program Name:Street Improvements Date:11/6/2025
Program ID:5022 Department:Department of Public Works Revised:
Submitted by:John Livsey Phone:781-274-8305 Email:jlivsey@lexingtonma.gov
Description of Capital Program:
FY2027 - $4,514,799
This is an annual request for the street improvement program. It is comprised of $2,746,777 of Town funds and
$1,768,022 of Chapter 90 funds. (Chapter 90 funding is based on Lexington's most recent allocation and on the
current State allocation of $200 million statewide). Funds will be used for design, inspections, planning, repair,
patching, crack sealing and construction of roadways and roadway related infrastructure including repair and
installation of sidewalks. A preliminary list of the streets to be repaired under this article is currently under
development. Possible candidates for construction in 2026 include Hartwell place, Hartwell Ave from the Bridge to
Wood Street, Bartlett Ave, Pearl St, Arcola St, Valleyfield neighborhood, Currier Court, Simonds Road, Mass Ave
from Woburn Street to Tower Road and Ingleside neighborhood. A pavement management system is utilized to
assist in analyzing the road network and selecting roadways for repairs. This model is kept updated on a regular
basis and the overall goal has been to get the Town Roadway Surface Rating (RSR) into the mid-80s. We are
currently in the process of evaluating an alternative pavement management system that potentially allows for more
sophistication and greater detail in distress data. This may result in an adjustment to the RSR scoring system that we
are accustomed to and annually report. Current conditions have our RSR in the upper-80s and trending upward. The
success of our pavement preservation treatments is helping to stretch the current expenditures further than
traditional methods. These alternative pavement preservation treatments include double micro surfacing, fog seal,
cape seal, and cold-in-place recycling. In 2020, we were awarded the James B. Sorenson Award for Excellence in
Pavement Preservation which is awarded to one agency nationwide each year.
Goals of Capital Program:
This funding will allow for the proper improvements and repair of Lexington's streets and sidewalks, increasing
their quality and safety, and maintaining and/or improving overall RSR.
Impact if Not Maintained:
Lexington streets will deteriorate, increasing the possibility of safety issues and poor rideability.
Major Spending over Past 5 Years:
A map of the work over the past 5 years will be attached.
Work Currently Underway:
A map of this year's road work will be attached.
Planned Spending for Next 5 Years:
We will continue to follow our pavement management roadway selection approach which includes the preservation
of roadways that are higher on the deterioration curve and rehabilitation of roadways low on the curve as well as all
of those in between. This methodology has been very successful in improving our network RSR and has been
nationally recognized this year with the honor of the prestigious James B. Sorenson Award that is awarded annually
to one agency in the nation.
Basis for Cost Projections:
These costs are based on recent bids in Lexington that include contract #23-40, #24-52, #25-85, and #25-89.
Additionally the MassDOT average bid prices is considered when estimating costs.
Town of Lexington - FY2027-31 Capital Program Investment
DPW - Page 17 Printed November 26, 2025
Stakeholders: Lexington residents, anyone who travels Lexington streets.
Sustainability & Resilience:
Lexington utilizes numerous techniques in our roadwork that are considered sustainable. When a road is in need of
a full reconstruction we typically reclaim (recycle) the asphalt in place with equipment that mixes it with the
underlying gravel. This is then graded and compacted to create a new base for the asphalt to be laid upon. This
limits material import and export to the site.
We also use numerous pavement preservation techniques with our 'Hybrid Best-First' pavement management
approach. Examples are microsurfacing and cape seal. These have significantly lower greenhouse emissions than
the more traditional mill and overlay. We still use mill and overlay, however, it used more sparingly now that these
preservation techniques significantly extend road life.
Additionally, we use a fog seal treatment that is plant-based to slow oxidation of the roadways which in turn slows
deterioration for extended roadway life.
Underground utilities are evaluated prior to roadwork to ensure any predicted failure points can be replaced and/or
improved in advance of paving work. This results in a more resilient infrastructure that has a lower likelihood of
failure that can be caused by extreme storm events
Operating Budget Impact: Administrative oversight.
Funding Source General Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:General fund- Tax Levy, State Aid
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2015/11I $ 2,270,145 $ 2,270,145 $ — $ — $ —
2016/10C $ 2,526,835 $ 2,526,835 $ — $ — $ —
2017/12D $ 2,542,927 $ 2,542,927 $ — $ — $ —
2018/16K $ 2,600,000 $ 2,530,274 $ 69,726 $ — $ —
2019/16K $ 2,616,801 $ 2,616,801 $ — $ — $ —
2020/12H $ 2,634,022 $ 2,633,837 $ 185 $ — $ —
2021/12H $ 2,651,674 $ 2,638,734 $ 12,940 $ — $ —
2022/12L $ 2,669,767 $ 2,669,767 $ — $ — $ —
2023/12J $ 2,688,312 $ 2,650,722 $ 37,590 $ — $ —
2024/12J $ 2,707,321 $ 1,279,901 $ 1,427,468 $ (48) $ —
2025/12F $ 2,726,806 $ — $ 489,590 $ 2,237,216 $ —
Totals $ 28,634,610 $ 24,359,943 $ 2,037,499 $ 2,237,168 $ —
*Data current as of October 1, 2025.
DPW - Page 18 Printed November 26, 2025
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000
Construction $ 2,646,777 $ 2,667,247 $ 2,688,230 $ 2,709,737 $ 2,831,781
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 2,746,777 $ 2,767,247 $ 2,788,230 $ 2,809,737 $ 2,931,781
Chapter 90 $ 1,768,022 TBD TBD TBD TBD
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 19 Printed November 26, 2025
Town of Lexington, Massachusetts
Fiscal Year 2027
Department of Public Works
Capital Project Submission
DPW - Page 20 Printed November 26, 2025
Department of Public Works
FY2027-31 Capital Project Summary
ID#Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
DPW-27-1 DPW Building Improvements - Vehicle
Floor Repairs $ 220,000 $ 550,000 $ 550,000 $ 220,000 $ 550,000 General Fund
DPW-27-2 New Sidewalk Installation - Burlington &
North $ 250,000 $ 200,000 $ — $ 5,200,000 $ — General Fund
DPW-27-3 New Sidewalk Installation - Lowell Street $ 30,000 $ 195,000 $ — $ — $ — General Fund
DPW-27-4 Adams Street Intersections Improvements
(@East; @Hancock)$ 100,000 $ — $ 5,500,000 $ — $ — General Fund
DPW-27-5 Hartwell Training Facility Paving $ 67,458 $ — $ — $ — $ — General Fund
DPW-27-6 Bedford St. and Hartwell Ave. Long-Range Transportation Improvements $ — $ 1,950,000 $ — $ — $ — General Fund, State Aid, Other
DPW-27-7 Cemetery Columbarium Construction $ — $ 450,000 $ — $ — $ — General Fund
DPW-27-8 Public Parking Lot Improvement Design $ — $ 528,000 $ — $ — $ — General Fund
DPW-27-9 Hartwell Ave. Compost Site Improvements $ — $ 250,000 $ — $ — $ — Compost Fund
Total DPW Capital Projects $ 667,458 $ 4,123,000 $ 6,050,000 $ 5,420,000 $ 550,000
DPW - Page 21 Printed November 26, 2025
Project Name:DPW Building Improvements - Vehicle Floor Repairs Date:11/6/2025
Project ID:DPW-27-1 Department:Department of Public Works Revised:
Submitted by:David Pinsonneault Phone:Email:dpinson@lexingtonma.gov
Description of Project:
FY2027 Request - $220,000
This capital project addresses DPW building improvements that are not covered by the Public Facilities Department.
The buildings under this capital project are the Public Services Building, the Cemetery Admin/Maintenance
Building, the Compost Site Office Building and the storage buildings at Munroe Cemetery. The FY2027 request of
$220,000 is to repair and reseal the vehicle staging and prep area floors and the mechanics bays floors. Future
projects will include:
FY2028 - Reconstruct driveway and parking lots
FY2029 - Replace fuel tanks at 201 Bedford Street
FY2030 - Replace storage sheds at Munroe Cemetery
FY2031 - Replace green roof and water collection system at 201 Bedford Street
Justification/Benefit: This project is needed in order to provide a floor surface that allows for heavy truck traffic
without deteriorating and provides a non-slip surface for employee foot traffic. The floors are in constant use due to
vehicle and employee foot traffic and need to be properly maintained to accommodate equipment and safe travel
and operation.
Impact if Not Completed: Not having a timely building improvement program will lead to higher costs and higher
response times. Not resealing the vehicle and mechanics floor spaces will impact department efficiency and
effectiveness and it could lead to unsafe conditions for staff and equipment.
Timeframe: Spring 2027.
Replacement Frequency: 20 years
Basis for Cost Projections: Vendor Quotes
Stakeholders: DPW Staff, Other Town Staff
Sustainability & Resilience: Staff will use the latest products looking for sustainable alternatives. By performing
the building improvements it will allow building systems to more operate efficiently.
Operating Budget Impact: minimal
Town of Lexington - FY2027-31 Capital Improvement Project
Funding Source General Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:
Prior Authorizations:
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ —
Design/Engineer $ 20,000 $ 50,000 $ 50,000 $ 20,000 $ 50,000
Project Management $ — $ — $ — $ — $ —
Construction $ 200,000 $ 500,000 $ 500,000 $ 200,000 $ 500,000
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 220,000 $ 550,000 $ 550,000 $ 220,000 $ 550,000
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 23 Printed November 26, 2025
Project Name:New Sidewalk Installation - Burlington & North Date:11/6/2025
Project ID:DPW-27-2 Department:Department of Public Works Revised:
Submitted by:John Livsey Phone:781-274-8305 Email:jlivsey@lexingtonma.gov
Description of Project:
FY2027 - $250,000
This request is for funding to survey, design and install sidewalks in various locations throughout town. New
sidewalk requests have been submitted through the Transportation Safety Group (TSG) through resident petitions.
Those requests were evaluated and prioritized by TSG and forwarded to Engineering for design and construction.
The last roadways from that list are the Burlington Street and North Street sidewalks. The survey funds for these
sidewalks were requested in FY2026. In FY2027 funding is being requested for design and for land acquisition.
We anticipate numerous land acquisitions will be necessary to construct this sidewalk. Placeholder construction
funding is shown in FY2028.
Future sidewalk installations are intended to follow the Bicycle and Pedestrian priority plan that TSG has
completed with the assistance of a consultant.
Justification/Benefit:
Installation of a sidewalk would improve accessibility for residents who live on and around these roadways.
Separating pedestrians from vehicles improves the overall safety for all users. Currently, these roadways do not
have sidewalks in these locations and are fairly narrow, making it difficult to walk along the roadway edge
comfortably. Moreover, these installations improve connectivity to existing sidewalk networks in the area.
Impact if Not Completed:
Maintaining existing conditions may deter residents from using the roadways for pedestrian use. Installing the
sidewalk would support the Town's efforts towards creating complete streets, which creates opportunities for
alternative transportation modes that are safe and accessible for all users.
Timeframe: 2026-2030
Replacement Frequency: 25 years.
Basis for Cost Projections:
The cost estimates are based on the cost of installing sidewalks that are similar in magnitude and difficulty which
include locations such as Concord Avenue, Hill Street and Lincoln Street. Pricing for both design and construction
has shown a steep rise over the last few years and those adjustments are reflected in the request.
Stakeholders:
Residents of the surrounding neighborhoods. Increasing sidewalk installation and connectivity also allows for more
people to walk to destinations, which may also result in a reduction in vehicular use throughout town.
Sustainability & Resilience:
Sidewalks encourage walking which in turn can take vehicles of the road and reduce emissions. Additionally, there
is improvements in accessibility for all users as well as opportunity for improvement in public health through the
encouragement of physical activity.
Operating Budget Impact:
Town of Lexington - FY2027-31 Capital Improvement Project
DPW - Page 24 Printed November 26, 2025
Adding these facilities will result in an impact to the operating budget as snow removal and long-term upkeep will
be needed.
Funding Source General Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:General Fund
Prior Authorizations:
Town Meeting Description Authorized Expended*Encumbered*Remaining*Returned
2015 STM/4 Pelham Rd. Accessibility Study $ 150,000 $ 150,000 $ — $ — $ —
2017/12W Hill St. Design $ 150,000 $ 55,184 $ — $ — $ 94,816
2018/16J Pelham Road and Sidewalks $ 1,400,000 $ 1,211,965 $ 146,247 $ 41,788 $ —
2019/16H Hill St. Sidewalk Constr.$ 1,500,000 $ 1,110,691 $ — $ 389,309 $ —
2021/12K New Sidewalks- Lincoln Street $ 650,000 $ 650,000 $ — $ — $ —
2022/12Q New Sidewalks- Cedar Street $ 75,000 $ 75,000 $ — $ — $ —
2023/12M New Sidewalks- Cedar Street $ 1,620,000 $ 224,883 $ 1,092,589 $ 302,528 $ —
2025/12H New Sidewalks- Burlington/North $ 150,000 $ — $ 82,000 $ 68,000 $ —
Totals $ 5,695,000 $ 3,477,723 $ 1,320,836 $ 801,625 $ 94,816
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ 200,000 $ — $ — TBD
Design/Engineer $ 250,000 $ — $ — $ 400,000 TBD
Project Management $ — $ — $ — $ — $ —
Construction $ — $ — $ — $ 4,000,000 $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ 800,000 $ —
Totals $ 250,000 $ 200,000 $ — $ 5,200,000 $ —
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 25 Printed November 26, 2025
Project Name:New Sidewalk Installation - Lowell Street Date:11/7/2025
Project ID:DPW-27-3 Department:Department of Public Works Revised:
Submitted by:Carol Kowalski Phone:781-860-2219 Email:ckowalski@lexingtonma.gov
Description of Project:
FY2027 - $30,000
Justification/Benefit:
This request is to design and build sidewalk on the north side of Lowell Street from the intersection of
Lowell Street and North Street to approximately 665 Lowell Street.
The purpose of this sidewalk is to provide safe pedestrian access to connect with an existing footpath at
665 Lowell Street (Locke Village), and continues through 675 Lowell Street (Cycle Loft) to the Middlesex
Commons Mall. (This walkway was negotiated with the developer of 675 Lowell Street in 1989, and the
Locke Village Development in 1993. A sidewalk exists on the south side of Lowell Street, but no
pedestrian crossing exists to cross Lowell Street for safe access close to the head of this existing footpath.)
The sidewalk extension will include a crosswalk with accessible ramps and a pedestrian-activated crossing
light.
This sidewalk will support and enhance pedestrian safety for residents of Lowell Street, including the
expected occupants of the forty 100% affordable homes to be built at CW Lexington Woods on the Town-
owned land at the intersection of North Street and Lowell Street.
In the Lexington Bicycle and Pedestrian Plan, a sidewalk along Lowell Street from its intersection with
North Street to the Burlington Town Line received a project score of 44. This new sidewalk would require
takings due to the narrow, curving geometry of North Street. By comparison, a new path from Locke
Village to Cycle Loft, which received a project score of 54 in the Bicycle and Pedestrian Plan, would be
accessed by a straighter sidewalk, and may therefore require fewer or smaller takings or potentially no
takings. In addition, a North Street sidewalk would end at the Burlington/Lexington Town line, 485 feet
short of the rear entrance drive to the Middlesex Commons Mall. Extending it to that entrance would
require Burlington prioritizing the construction of this segment of sidewalk from the Lexington border to
the Middlesex Mall rear driveway.
Impact if Not Completed: Without this project, reaching the shopping plaza on foot from Lowell Street
residences would be less safe, as it would require one or more an unsignalized pedestrian crossings; or it
would involve walking on the shoulder of another heavily-travelled narrow, winding road that has no
sidewalks.
Timeframe: Planned Spending for Next 5 Years:
FY 27 $30K for design ($195K in future year for construction)
$225,000 in FY28
Replacement Frequency: 25 years, depending on components, materials, and maintenance.
Basis for Cost Projections: The costs are based on an estimate provided by Town Engineer John Livsey
and is based on the cost of recent sidewalk installations in town including Contract #25-84.
DPW - Page 26 Printed November 26, 2025
Stakeholders: Lexington residents
Sustainability & Resilience:
This area of Lowell Street has single family and multi-family residences, and will have a new
neighborhood of 40 (forty) 100% affordable homes. Sidewalks provide alternatives to vehicle trips, and
for some residents, may reduce the need and expense of vehicle ownership, depending. Sidewalks
encourage walking which in turn can take vehicles of the road and reduce emissions. In addition to air
quality benefits, fewer vehicle trips improves accessibility for all users. Sidewalks also provide safe
opportunities to improve public health by encouraging physical activity.
Operating Budget Impact: Adding this sidewalk will result in an impact to the operating budget for
needed snow removal and long-term upkeep.
Funding Source General Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:
Prior Authorizations:
Town Meeting Description Authorized Expended*Encumbered*Remaining*Returned
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ 30,000 $ — $ — $ — $ —
Project Management $ — $ — $ — $ — $ —
Construction $ — $ 195,000 $ — $ — $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 30,000 $ 195,000 $ — $ — $ —
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 27 Printed November 26, 2025
Project Name:Adams Street Intersections Improvements (@East; @Hancock)Date:11/7/2025
Project ID:DPW-27-4 Department:Department of Public Works Revised:
Submitted by:John Livsey Phone:781-274-8311 Email:jlivsey@lexingtonma.gov
Description of Project:
FY2027 - $100,000
This request is for land acquisition for the intersection projects. It is anticipated that a large land acquisition may be
needed at the East Street intersection. At the time of this submittal an appraisal is not available as we are still
progressing through the design stages. The request is an estimate of what we may expect but may change as the
design progresses. Previously, concepts of each intersection have been created by the Town's engineering
consultant and funding is in place to bring a chosen concept up to 100% design. In FY2029 there is a placeholder
for construction funding to complete work at both intersections.
Justification/Benefit:
Both intersections have been identified for improvements due to safety concerns, and desire for improved mobility
and better pedestrian accommodations, particularly related to access to the nearby Fiske School and the proximity to
Lexington's center and other historic landmarks. Currently both intersections have slip lane features and can be
confusing for vehicles. There is also poor sight lines, steep grades, and utility poles in the islands on the stop
approaches that may be better integrated into the intersections. Sidewalks and crossings exist at both intersections
currently that can be improved with new intersection configurations. There are currently no bike accommodations at
either intersection besides painted sharrows along Adams St. and East St. Some vehicles currently avoid the
Hancock Street @ Adams Street intersection and cut through neighboring residential streets. Intersection upgrades
will improve overall intersection safety for both vehicles, pedestrian and other road users.
Impact if Not Completed:
If this work is not complete safety concerns for all road and sidewalk users will remain at both intersections, and in
the surrounding neighborhood.
Timeframe:
2026 - 2029
Replacement Frequency:
Preservation of the roadway will enter our yearly maintenance program. Intersection re-configuration is intended to
be a permanent resolution.
Basis for Cost Projections:
The cost estimates for engineering design and bid document creation are estimates directly from our current
engineering consultant. Future road construction estimates is based off our engineering consultant's prior experience
from similar projects. This estimate also is in line with similar projects completed by Lexington's Engineering
department in recent years.
Stakeholders:
All road users, residents of the surrounding neighborhood, staff and students at the nearby elementary school,
visitors of the downtown and nearby historic landmarks may benefit from this project.
Sustainability & Resilience:
Town of Lexington - FY2027-31 Capital Improvement Project
DPW - Page 28 Printed November 26, 2025
Improved pedestrian and bicycle accommodations encourage more eco-friendly transportation and may reduce
emissions. Additionally this presents an opportunity for improved public health through encouragement of physical
activity. Improved traffic flow would also reduce emissions.
Operating Budget Impact:
This project will have a minimal impact on snow removal and long term upkeep over the existing conditions. There
may be added line striping that will be necessary to be maintained through yearly line striping operations. Any
traffic or pedestrian lights will need to be maintained as well.
Funding Source General Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:
Prior Authorizations: None.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ 100,000 $ — $ — $ — $ —
Design/Engineer $ — $ — $ — $ — $ —
Project Management $ — $ — $ — $ — $ —
Construction $ — $ — $ 4,500,000 $ — $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ 1,000,000 $ — $ —
Totals $ 100,000 $ — $ 5,500,000 $ — $ —
CPA Amount $ — $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Improvement Project
DPW - Page 29 Printed November 26, 2025
Project Name:Hartwell Training Facility Paving Date:11/7/2025
Project ID:DPW-27-5 Department:Department of Public Works Revised:
Submitted by:Michael McLean Phone:Email:mmclean@lexingtonma.gov
Description of Project:
FY2027 - $67,458
This project proposes grading and asphalt paving of the existing outdoor Lexington Police Range Facility located at
60 Hartwell Avenue. The facility has been in operation since 1978 and has become the primary de-escalation and
firearms training site for the Lexington Police Department following the decommissioning of the indoor range at the
former police station due to air quality concerns.
This one-time project will replace the current dirt and rock surface with a properly graded and paved asphalt
surface, enhancing safety, usability and maintenace efficiency.
Justification/Benefit:
Improved Safety: A smooth, level asphalt surface will eliminate tripping hazards, loose debris, and uneven terrain,
providing a safer environment for officers during dynamic training exercises involving movement, sprinting and
tactical drills.
Operational Efficiency: Currently, staff must manually collect spent shell casings after each session. A paved
surface will allow the use of rolling brass collectors, significantly reducing cleanup time and allowing more time to
focus on training.
Proper Drainage: The current dirt surface retains water during rain or snowmelt, creating large puddles and mud that
limit the usable training area. A paved, properly graded surface will improve drainage and ensure consistent
usability during inclement weather.
Extended Training Season: Snow and Ice removal on the current unpaved surface is difficult and often leaves ruts
and ice patches that create hazards. Paving the surface will allow for sage and efficient plowing, extending the
range's usability throughout the winter months.
Durability and Visibility: Permanent surface markings for yardage lines and training zones will be more durable and
visible on asphalt, reducing the frequency of repainting and improving overall training efficiency.
Impact if Not Completed:
Without these improvements, staff safety risks will persist due to the uneven and unstable surface. Training time
and efficiency will continue to be reduced by weather-related limitations and the need for manual cleanup.
Timeframe:
FY2027
Replacement Frequency:
N/A
Basis for Cost Projections:
Cost estimates are based on a bid for a full-depth replacement, including excavation, grading and asphalt paving of
the existing training surface.
Town of Lexington - FY2027-31 Capital Improvement Project
DPW - Page 30 Printed November 26, 2025
Stakeholders:
Lexington Police Department staff who utilize the site and Department of Public Works (DPW) staff.
Sustainability & Resilience:
The upgraded surface will improve resource efficiency by reducing maintenace time, minimizing weather-related
disruptions, and allowing better year-round use the facility. Enhancing drainage will reduce environmental impacts
from erosion and runoff.
Operating Budget Impact:
Minimal ongoing operating budget impact is anticipated. In fact, the project is expected to increase operational
efficiency by reducing cleanup and maintenance time, allowing for more effective allocation of staff resources.
Funding Source General Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:
Prior Authorizations:
None.
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ — $ — $ — $ — $ —
Project Management $ — $ — $ — $ — $ —
Construction $ 67,458 $ — $ — $ — $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 67,458 $ — $ — $ — $ —
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 31 Printed November 26, 2025
Project Name:Bedford St. and Hartwell Ave. Long-Range Transportation Improvements Date:11/7/2025
Project ID:DPW-27-6 Department:Department of Public Works Revised:
Submitted by:John Livsey Phone:781-274-8305 Email:jlivsey@lexingtonma.gov
Description of Project:
FY2027 - No funding requested in FY27.
The previous request provides an iterative funding step toward the final P,S&E (Plans, Specifications & Estimates)
set. A follow-up request is in FY28. The initial request of $1.5 million and previous request of $1.75 million
provided funds for the 25% and 75% design related to a future capital project for improvements to Route 4/225
(Bedford Street/Hartwell Avenue), including the "jug-handle" intersection; the project is currently on the State's
Long Range Transportation Plan (LRTP). The limits of work along Bedford Street are approximately from the
Route I-95 bridge to the Bedford Town Line, along Hartwell from Bedford Street to the end (exception of
improvements in progress currently), and miscellaneous improvements along Wood Street and at the intersection of
Bedford at Winter Street. Focus is on improving safety, accessibility for all users (all modes of transportation), and
improving the overall flow of the corridor. The intent is to get state funding for the construction through the LRTP
which is a competitive process.
Justification/Benefit:
The Boston Region Metropolitan Planning Organization (MPO) "Destination 2040," the Long-Range Transportation
Plan (LRTP) includes the Route 4/225 (Bedford Street) and Hartwell Avenue (Lexington) Major Infrastructure
Project as a recommended project for the Federal Fiscal Year (FFY) 2030-2034 time band and it carries an
estimated cost of approximately $48,000,000, subject to change based on design. Since the Bedford Street/Hartwell
Project is expected to only be at a 25% design stage by next winter, it will miss the approved FFY2021-2025 time
band for MPO Transportation Improvement Program (TIP) funding. The new 2025-2029 time band is fiscally
constrained, and there will be competition from more projects than can be funded. The Boston MPO members will
be looking to see if the Town intends to move this project forward before voting to move it into the new LRTP.
Massachusetts Department of Transportation (MassDOT) staff provided feedback to Lexington staff in 2019,
indicating a design approach that they would be open to considering. This is an important and a positive step, since
prior town design approaches had met with disfavor by MassDOT.
Impact if Not Completed:
Without future design commitment, the State will not keep this project on the Long Range transportation Plan;
therefore, Lexington would forfeit the possibility of Federal funding of a major share of the construction costs. Both
the Hartwell Avenue re-zoning initiative and the $50,000 2018 Town Meeting authorization to update the
Transportation Management Overlay District (TMOD) Plan underscore the need for pursuing the 25% and 75%
design to stay on the path for Federal construction funds. The possibility for creating pedestrian and bicycle
connections, and the possibility of future zoning bode well for ranking highly with the MPO to advance in the state
TIP planning process. These improvements are also important for the safety of emergency egress from Hanscom
AFB and Lincoln Labs. The Bedford Street/Hartwell Ave. Project scored highly for the current LRTP, tied for
second with two other projects out of 39 projects.
Timeframe: FY2030-2034.
Replacement Frequency:
This is an asset that falls under the Town's asset management program and the assets within that corridor have
various replacement frequencies and will be managed to extend the useful life to the degree practicable.
Town of Lexington - FY2027-31 Capital Improvement Project
DPW - Page 32 Printed November 26, 2025
Basis for Cost Projections: The 25% and 75% design costs were based on detailed discussion with design
consultants that are familiar with MassDOT LRTP projects. The future cost[s] are placeholder approximations that
will be adjusted as design progresses and more detail is available.
Stakeholders: Lexington, Bedford, Hanscom Air Force Base residents and employees, pedestrians, cyclists,
commercial property owners, tenants, employees and patrons of Hanscom Field, Hartwell Avenue and Bedford
Street, and the region and the Massachusetts life sciences economy.
Sustainability & Resilience:
Operating Budget Impact: None at this time.
Funding Source General Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:General Fund, State Aid, Other
Prior Authorizations:
Town Meeting Description Authorized Expended*Encumbered*Remaining*Returned
2013/10Q Hartwell Ave. Infrastructure Improvements $ 600,000 $ 597,337 $ — $ 2,663 $ —
2015/11H Hartwell Ave. Infrastructure Improvements $ 4,750,000 $ 522,851 $ 38,516 $ 4,188,633 $ —
2017/12L Hartwell Ave. Infrastructure Improvements - Supplemental $ 2,185,000 $ — $ — $ 2,185,000 $ —
2019 STM/8 Hartwell Ave. Infrastructure Design $ 1,500,000 $ 1,032,352 $ 467,648 $ — $ —
2023/12D Hartwell Ave. Infrastructure Design $ 1,750,000 $ — $ 204,597 $ 1,545,403 $ —
Totals $ 10,785,000 $ 2,152,540 $ 710,761 $ 7,921,699 $ —
*Data current as of October 1, 2025. The 2013-2017 authorizations were for work on Hartwell Ave. that has been put on hold until
decisions are finalized about redesign for the corridor.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ 200,000 $ — $ — $ —
Design/Engineer $ — $ 1,750,000 $ — $ — $ —
Project Management $ — $ — $ — $ — $ —
Construction $ — $ — $ — $ — $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ — $ 1,950,000 $ — $ — $ —
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 33 Printed November 26, 2025
Project Name:Cemetery Columbarium Construction Date:11/7/2025
Project ID:DPW-27-7 Department:Department of Public Works Revised:
Submitted by:David Pinsonneault Phone:781-274-8314 Email:dpinsonneault@lexingtonma.gov
Description of Project:
FY2027 - $—
The FY2028 funding request is $450,000 to be used for the purchase and installation of the columbarium (a
structure with niches to store funeral urns with cremated remains) at Westview Cemetery.
Justification/Benefit:
Due to the rising number of cremations, an option for interring urns has been requested by many residents.
Currently urns are interred in traditional burial plots. Construction of a columbarium will provide an option for urns
while freeing up traditional burial plots for regular body burials. This will provide a more efficient use of space and
meet the needs of those choosing cremation.
Impact if Not Completed:
If not constructed then urns will be buried in regular plots according to the existing rules at Westview Cemetery.
Timeframe: Construct in FY2028 construction season.
Replacement Frequency: 25 years.
Basis for Cost Projections: Cost estimate obtained from research with vendors and other cemeteries.
Stakeholders: Lexington residents.
Sustainability & Resilience: This will provide an alternative to in-ground burials reducing equipment emissions
and ground disturbance.
Operating Budget Impact: Minor impact.
Funding Source General Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:
Town of Lexington - FY2027-31 Capital Improvement Project
DPW - Page 34 Printed November 26, 2025
Prior Authorizations: None.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ — $ 40,000 $ — $ — $ —
Project Management $ — $ — $ — $ — $ —
Construction $ — $ 410,000 $ — $ — $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ — $ 450,000 $ — $ — $ —
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 35 Printed November 26, 2025
Project Name:Public Parking Lot Improvement Design Date:11/7/2025
Project ID:DPW-27-8 Department:Department of Public Works Revised:
Submitted by:John Livsey Phone:781-274-8305 Email:jlivsey@lexingtonma.gov
Description of Project:
FY2027 - $0
There is no funding request for this fiscal year. Plans are currently in development for the Library parking lot and
Muzzey Street parking lot. The listed lots are currently in fair to poor condition and in need of repair. There are
also opportunities for improved circulation and parking lot layout. The anticipated work includes reconstruction
and reconfiguration of existing asphalt parking lots as well as curbing, landscaping, pavement markings, and other
related items.
Justification/Benefit:
These parking lots are in disrepair and overdue for reconstruction and reconfiguring.
Impact if Not Completed:
Public parking in downtown will remain in disrepair.
Timeframe: 2025-2027
Replacement Frequency:. With proper preservation the life can extend 20 to 30 years.
Basis for Cost Projections:
Cost projections are based on survey and design work that the town has performed for similar size areas as well as
discussions with the design services team.
Stakeholders: Residents, tourists and other customers to the downtown area.
Sustainability & Resilience:
A solar canopy is being considered for this project
Operating Budget Impact: None.
Funding Source General Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2021/12J Parking Lot Design $ 100,000 $ 20,395 $ 79,605 $ — $ —
2022/12P Parking Lot Design $ 100,000 $ — $ 11,306 $ 88,694 $ —
Totals $ 200,000 $ 20,395 $ 90,911 $ 88,694 $ —
*Data current as of October 1, 2025.
Town of Lexington - FY2027-31 Capital Improvement Project
DPW - Page 36 Printed November 26, 2025
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ — $ 40,000 $ — $ — $ —
Project Management $ — $ — $ — $ — $ —
Construction $ — $ 400,000 $ — $ — $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ 88,000 $ — $ — $ —
Totals $ — $ 528,000 $ — $ — $ —
CPA Amount $ — $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Improvement Project
DPW - Page 37 Printed November 26, 2025
Project Name:Hartwell Ave. Compost Site Improvements Date:11/7/2025
Project ID:DPW-27-9 Department:Department of Public Works Revised:
Submitted by:Robert Beaudoin Phone:781-274-8334 Email:rbeaudoin@lexingtonma.gov
Description of Project:
FY2027 - $—
There are no funds begin requested in FY2027. Due to bandwidth and more analysis needed the funding request
will be in FY2028 for $250,000. This is for the installation of a materials measuring system capable of calculating
various materials coming in and out of the compost site.
Justification/Benefit:
The site is undergoing a review of operations and an analysis of the compost fund. Once these reviews are
completed, staff would like to move forward with the installation of a materials measuring system. This will help
staff to more accurately account for materials that go in and out of the facility and to provide opportunities to
capture additional revenue.
Impact if Not Completed:
Continued lost opportunity for revenue and less accurate materials tracking.
Timeframe: FY2028 construction season.
Replacement Frequency: 10 - 15 years.
Basis for Cost Projections: Based on similar projects in other communities.
Stakeholders: Residents, commercial vendors, all Town Departments.
Sustainability & Resilience:
The operation at Hartwell Avenue processes leaves, grass and other materials into usable products such as compost and mulch.
The addition of the materials measuring system will help to provide more efficient management of the materials in and out of
the facility.
Operating Budget Impact: None.
Funding Source Compost Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2017/12N Compost Site Improvements $ 200,000 $ 199,802 $ — $ — $ 198
Totals $ 200,000 $ 199,802 $ — $ — $ 198
Town of Lexington - FY2027-31 Capital Improvement Project
DPW - Page 38 Printed November 26, 2025
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ — $ 25,000 $ — $ — $ —
Project Management $ — $ — $ — $ — $ —
Construction $ — $ 225,000 $ — $ — $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ — $ 250,000 $ — $ — $ —
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 39 Printed November 26, 2025
Town of Lexington, Massachusetts
Fiscal Year 2027
Department of Public Works
Enterprise Fund
Capital Submission
DPW - Page 1 Printed November 26, 2025
Department of Public Works
FY2027-31 Enterprise Capital Summary
ID#Program Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
6001 Pump Station Upgrades $ — $ 100,000 $ 520,000 TBD TBD Wastewater Enterprise Fund
6002 Sanitary Sewer System Investigation and Improvements $ 1,104,080 $ 1,126,161 $ 1,148,684 $ 1,171,658 $ 1,195,091 Wastewater Enterprise Fund
6101 Water Distribution System Improvements $ 2,381,639 $ 2,429,271 $ 2,477,857 $ 2,527,414 $ 2,578,044 Water Enterprise Fund
6102 Hydrant Replacement Program $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 General Fund, Water Enterprise Fund
Total DPW Enterprise Capital Programs $ 3,560,719 $ 3,730,432 $ 4,221,541 $ 3,774,072 $ 3,848,135
ID#Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
6103 Water Tank Rehabilitation $ — $ 2,600,000 $ — $ 1,300,000 $ — Water Enterprise Fund (user fees, retained earnings) possible MWRA grant or loan
6105 Pump Station Building Improvements $ 200,000 $ 150,000 $ 150,000 $ — $ — Sewer Enterprise Fund
Total DPW Enterprise Capital Projects $ 200,000 $ 2,750,000 $ 150,000 $ 1,300,000 $ —
DPW - Page 2 Printed November 26, 2025
Program Name:Pump Station Upgrades Date:11/7/2025
Program ID:6001 Department:Department of Public Works Revised:
Submitted by:John Livsey Phone:781-274-8305 Email:jlivsey@lexingtonma.gov
Description of Capital Program:
FY2027 - No funding requested in FY27.
Lexington has 10 sewer pumping stations. In July 2013, a detailed evaluation and capital plan was developed for the
town with the assistance of Wright-Pierce. This includes a detailed engineering survey of the pump stations to
determine current and future needs as well as a time table and probable costs for the proposed work. Funding
requests are for the replacements / significant upgrades of pumping stations, wet wells, dry wells, electrical work
and controls. Stations are constantly monitored and if a more urgent need is determined, the schedule will be
adjusted to meet the needs. The FY2026 request was to fund the update to the capital plan which is in progress and
will guide future requests.
Goals of Capital Program:
Preserving the Town's infrastructure and maintaining the collection system as well as providing backup generator
power for emergency situations.
Impact if Not Maintained:
Pump failure results in sewer surcharging and overflows. The overflows create a public health risk and
environmental damage.
Major Spending over Past 5 Years:
Several years ago the Marshall Road and Constitution Pump station were replaced and generators were installed.
Over the past year the Hayden Ave and North Street pump Station were fully replaced.
Work Currently Underway:
The updated capital plan is in progress and is expected this winter.
Planned Spending for Next 5 Years:
Phase 2 upgrades to the Main Station and updated asset management plan for the town pump stations which will
guide additional spending.
Basis for Cost Projections:
These costs were determined based on recently constructed pump stations which included contract #18-06, #22-40,
and #23-33.
Stakeholders: Lexington residents.
Sustainability & Resilience:
Some of the aspects of sustainability of the pump stations are the high efficiency motors as well as the Variable Frequency
Drives that are utilized when the design parameters allow. Landscaping is utilized to help to blend the stations into the
surrounding environment. Corrosion resistant materials are used throughout in the construction of the pump stations.
Significant resiliency is designed into these pump stations as failure can cause significant damages to homes and the
environment. Resilient features include backup generators along with automatic transfer switches that immediately switch to
back-up power in an outage. Pump Stations are moved out of flood plain where applicable and in the case of the North Street
Station flood control barriers have been designed into the station and may be deployed is flood stage is expected to reach the
level of the hatch. Remote monitoring through 'Mission' is utilized in the stations to provide automatic emergency calls 24/7
when the need arises. A lead and a lag pump are provided at the pump stations that provide extra pumping capacity in high
Town of Lexington - FY2027-31 Capital Program Investment
DPW - Page 3 Printed November 26, 2025
flow events and allows for a pump to go out of service without the pump station being fully down. A direct back-up generator
connection is available in the case of a power outage and a down generator.
Operating Budget Impact:
Upgrading the pumps and support systems enable the pumps to run better using less energy and avoiding emergency
expenditures.
Funding Source Wastewater Enterprise Fund
Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used:Wastewater Enterprise Rate Revenue
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/12B $ 800,000 $ 800,000 $ — $ — $ —
2017/14B $ 800,000 $ 800,000 $ — $ — $ —
2018/18B $ 800,000 $ 796,829 $ 3,171 $ — $ —
2019/18B $ 700,000 $ 700,000 $ — $ — $ —
2020/14B $ 401,200 $ 401,200 $ — $ — $ —
2021/14B $ 520,000 $ 520,000 $ — $ — $ —
2022/14B $ 2,000,000 $ 1,890,070 $ 109,930 $ — $ —
2023/14B $ 75,000 $ — $ 74,800 $ 200 $ —
2024/14B $ 50,000 $ — $ — $ 50,000 $ —
2025/14B $ 200,000 $ — $ — $ 200,000 $ —
Totals $ 6,346,200 $ 5,908,099 $ 187,901 $ 250,200 $ —
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ — $ 100,000 $ 40,000 $ — $ —
Construction $ — $ — $ 400,000 TBD TBD
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ 80,000 $ — $ —
Totals $ — $ 100,000 $ 520,000 TBD TBD
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 4 Printed November 26, 2025
Program Name:Sanitary Sewer System Investigation and Improvements Date:11/7/2025
Program ID:6002 Department:Department of Public Works Revised:
Submitted by:John Livsey Phone:781-274-8305 Email:jlivsey@lexingtonma.gov
Description of Capital Program:
FY2027 - $1,104,080
This annual program provides for rehabilitation of sanitary sewer infrastructure. The sanitary sewer infrastructure is
made up of approximately 176 miles of main line, 8.5 miles of force main and 5280 manholes. Engineering
investigation and evaluation will continue on sewers throughout town including those in remote, hard to access
areas. Work will include replacement, lining or repair of deteriorated sewers, force mains, and manholes to improve
flow and reduce inflow and infiltration (I/I) into the system. Further identification, prioritization, and repair of
sanitary sewer in the town reducing inflow and infiltration into the system has been ongoing in several sewer basins
in town. Additionally we have completed a phase 1 evaluation of the force mains in town. These are critical assets
due to the fact that if a force main fails then by default the pump station also cannot operate. Funding provided will
also be used for phase 2 evaluation and as needed force main repair, lining, replacement and/or redundancy.
Goals of Capital Program:
The town has an aging collection network and through investigation we have determined that there are numerous
areas of cracking, blockages, and failures. There is also considerable inflow and infiltration resulting from such
conditions. When clean storm water uses pipe capacity, wastewater cannot be conveyed and sewage overflows
occur and additional energy is consumed at the pump stations. These capital investments improve the operation of
the sewer system and reduce backups and potential overflows. Additionally, it has been shown that water quality
can be improved in our brooks when fractured pipes are repaired. Furthermore there are numerous force mains in
time, namely those used for pump station discharge and proactive investigation and repair prevents catastrophic
failures.
Impact if Not Maintained:
Sewage leaks and overflows present a direct danger to the health of the community through transmission of
waterborne diseases. In addition, the town payment to MWRA for sewage treatment is based on total flow through
the meter at the Arlington town line. The energy used to operate the pump stations is higher as the load on the
pumps is increased. Excessive flow of stormwater in the sewer results in unnecessarily higher sewage bills. Higher
potential for catastrophic failures in the force mains which result in shutting down the associated pump station.
Major Spending over Past 5 Years:
Map to be attached once available.
Work Currently Underway:
Map to be attached once available. Phase 10 improvements are in construction. Phase 16 investigation was recently
completed and Phase 11 design is in progress.
Planned Spending for Next 5 Years:
Map to be attached once available. Investigations, design and construction continue on an annual basis.
Basis for Cost Projections:
Cost projections are based on recent contracted costs from Phase 8, Phase 9 and Phase 10 improvements.
Stakeholders: All residents with sanitary sewer in Lexington.
Town of Lexington - FY2027-31 Capital Program Investment
DPW - Page 5 Printed November 26, 2025
Sustainability & Resilience:
The sanitary sewer I/I program is guided by robust assessments of the state of the sewer system. From this
assessment we are able to determine what parts of the collection system are receiving I&I. We are also able to
determine if there are systems failures in progress. This allows for a proactive approach in repairing, replacing or
lining the system. Most of the repairs are able to be performed through a non-invasive procedure (no open-cuts)
referred to as pipe lining. Within the pipes we can install a cured in place liner (CIPP) using the existing manholes
as access points. There are similar techniques used for lining of the manholes and sewer laterals (service lines) that
connect to the collection system.
The procedure described is a sustainable procedure for a number of reasons that include lower emissions than the
more traditional open-cut method as very little machinery or material transport is needed, minimal environmental
disruption since there is no ground disturbance in the work, little waste generation since the existing pipe remains as
the host pipe, and reduced resource use with fewer raw materials needed for the work. Additionally it is far more
cost-effective and far less disruptive to the public than the traditional open-cut method.
The resiliency can be found through a number of aspects of this program. The proactive investigation and repairs
significantly reduces the likelihood of failure of the collection system. The capacity of the collection system is often
increased due to the repairs. Both of these factors decrease the likelihood of environmentally impactful overflows
and/or back-ups into homes and businesses. Additionally, less power is needed at our pump stations as there is less
flow reaching them with the reduction in I&I. That also results on a reduction of energy that the MWRA needs to
pump and treat the flow.
Operating Budget Impact:
These capital investments prevent system malfunctions and reduce the measured flows through the MWRA meter.
Additionally, they reduce the likelihood of catastrophic failure of a sewer system resulting in emergency repairs.
Project may be eligible for MWRA grant loan program if funding is available. The department remains current with
using all available MWRA funds.
Funding Source Wastewater Enterprise Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2015/15A $ 1,200,000 $ 1,200,000 $ — $ — $ —
2016/12A $ 1,000,000 $ 1,000,000 $ — $ — $ —
2017/14A $ 1,000,000 $ 1,000,000 $ — $ — $ —
2018/18A $ 1,000,000 $ 1,000,000 $ — $ — $ —
2019/18A $ 1,000,000 $ 1,000,000 $ — $ — $ —
2020/14A $ 1,000,000 $ 1,000,000 $ — $ — $ —
2021/14A $ 1,000,000 $ 943,587 $ 56,413 $ — $ —
2022/14A $ 1,020,000 $ 893,619 $ 126,381 $ — $ —
2023/14A $ 1,040,404 $ 323,258 $ 717,146 $ — $ —
2024/14A $ 1,061,210 $ 675 $ 805,224 $ 255,311 $ —
2025/14A $ 1,082,431 $ — $ — $ 1,082,431 $ —
Totals $ 11,404,045 $ 8,361,139 $ 1,705,164 $ 1,337,742 $ —
*Data current as of October 1, 2025.
DPW - Page 6 Printed November 26, 2025
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ 182,173 $ 185,816 $ 189,532 $ 193,323 $ 197,189
Construction $ 921,907 $ 940,345 $ 959,152 $ 978,335 $ 997,902
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 1,104,080 $ 1,126,161 $ 1,148,684 $ 1,171,658 $ 1,195,091
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 7 Printed November 26, 2025
Program Name:Water Distribution System Improvements Date:11/7/2025
Program ID:6101 Department:Department of Public Works Revised:
Submitted by:John Livsey Phone:781-274-8305 Email:jlivsey@lexingtonma.gov
Description of Capital Program:
FY2027 - $2,381,639
This is an annual program for replacement of unlined, inadequate, aged and breaking water main and deteriorated
service connections as well as the elimination of dead ends in water mains. We have completed a hydraulic model
for the entire distribution network along with an asset management plan. The requested funding will allow for us to
continue the implementation of the recommended replacements as we continue to eliminate unlined water mains in
town and also perform replacements of lines with high break rates and high criticality and consequence of failure.
Goals of Capital Program:
The model identifies areas of vulnerability, water aging, and those areas with low volumes and pressures.
Additionally, evaluation of the town water break history and its relation to pipe type and age have been identified.
This funding will allow us to continue with a proactive approach to replacing our aging water infrastructure. The
funding beginning in FY2020 accounts for annual replacement of 1% of our water main as recommended in the
recently completed asset management plan.
Impact if Not Maintained:
Poor water drinking water quality for some users as well as increased emergency response costs to repair breaks. In
addition, there may be possible restriction of flow volume which will hamper fire-fighting effort and create low
pressure issues for users.
Major Spending over Past 5 Years:
Water Main was replaced on Eldred Street, a portion of Peacock Farm Road, White Pine Lane, and Lowell Street.
Burlington has installed a 24" main along Lowell Street from Maple Street to North Street and along North Street.
This is an effort bring Burlington MWRA water, but also results in an improvement for Lexington as it eliminates
the need for Lexington to replace water main along this same stretch which was a high priority replacement.
MWRA has completed the 24" main replacement on Lowell Street from Maple Street to Summer Street and on
Summer Street from Lowell Street to the Arlington Town line. In addition a 16" main was installed along the same
route. This main is a Town of Lexington main replacement performed as part of the MWRA work and allows us to
abandon a 12" and 8" main in the roadway. The structural lining along Valleyfield Road, Grassland Street and Vine
Street have been completed. Design of the Fairland Booster Station has been completed.
Work Currently Underway:
There are multiple locations in various stages of design that include Marshall Road and Hayden Avenue. The
Fairland Booster Station has been bid and construction is pending.
Planned Spending for Next 5 Years:
We are anticipating water main replacements on Hayden Avenue and Marshall Road and will continue following
priorities set in the AMP.
Basis for Cost Projections:
The cost projections are based on the Water System Asset Management plan and the recommended replacement
program as well as bid prices for the Burlington and MWRA Lowell Street projects as well as the structural lining
project recently completed.
Town of Lexington - FY2027-31 Capital Program Investment
DPW - Page 8 Printed November 26, 2025
Stakeholders: Water Users in Lexington - better pressure and quality.
Sustainability & Resilience:
Historically we have cement-lined and also performed open-cut excavation for water line replacements. The open-
cut has been more common of late as we are addressing structural issues with our water mains that could not be
corrected with traditional lining. Through our investigations we have identified structural liners for water
distribution infrastructure, these go into the existing pipe (host), but do not rely on that host for strength. To
minimize disruption and navigate to a more sustainable program we are currently designing three locations that we
intend to construct utilizing this technology.
The sustainable advantages include lower emissions due to less heavy equipment and material transport, reduced
environmental impacts through the reduction of open-cut excavation and an overall reduction of raw materials since
the excavation is limited and the distribution pipe remains in the ground as a host. Unlike sanitary lining this cannot
be performed without excavation, but can be done with isolated excavation at valve locations and at sending and
receiving pits (these can often be designed to be the same location). The reason is that this is a pressurized system
whereas the sanitary collection system is mainly gravity and therefore has existing access manholes.
There are numerous resiliencies within this program for both the open-cut as well as the lining techniques. These
replacements result in a water main that is less likely to break and also has increased capacity supporting homes,
businesses and fire fighting activities. The redundant pathways within the distribution network are more dependable
due to this program and the isolation of the system is more controllable for maintenance activities such as water
main flushing. Additionally within the open-cut excavation program we require zinc-coating of all of the
distribution pipes to significantly reduce the likelihood of corrosive failures off the system.
Operating Budget Impact:
Fewer water line breaks will lead to less emergency construction funds. In addition, newer water infrastructure
means less loss due to leakage and more operational control for flushing activities. Part of funding may be eligible
for the MWRA interest free loan program.
Funding Source Water Enterprise Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2015/14 $ 900,000 $ 900,000 $ — $ — $ —
2015 STM/4 $ 2,500,000 $ 2,500,000 $ — $ — $ —
2017/13 $ 1,000,000 $ 1,000,000 $ — $ — $ —
2018/17 $ 1,000,000 $ 999,495 $ 505 $ — $ —
2019/17 $ 2,200,000 $ 1,968,638 $ 14,503 $ 216,859 $ —
2020/13 $ 2,200,000 $ 2,200,000 $ — $ — $ —
2021/13A $ 1,110,000 $ 192,054 $ 917,946 $ — $ —
2022/13A $ 2,200,000 $ 1,454,253 $ 472,314 $ 273,433 $ —
2024/13 $ 2,288,900 $ 450 $ 800,273 $ 1,488,177 $ —
2025/13 $ 2,334,940 $ — $ — $ 2,334,940 $ —
Totals $ 17,733,840 $ 11,214,890 $ 2,205,541 $ 4,313,409 $ —
*Data current as of October 1, 2025.
DPW - Page 9 Printed November 26, 2025
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ 238,415 $ 243,183 $ 248,047 $ 253,008 $ 258,150
Construction $ 2,143,224 $ 2,186,088 $ 2,229,810 $ 2,274,406 $ 2,319,894
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 2,381,639 $ 2,429,271 $ 2,477,857 $ 2,527,414 $ 2,578,044
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 10 Printed November 26, 2025
Program Name:Hydrant Replacement Program Date:11/7/2025
Program ID:6102 Department:Department of Public Works Revised:
Submitted by:Jamal Jones Phone:781-274-8356 Email:jjones@lexingtonma.gov
Description of Capital Program:
FY2027 - $150,000 ($75,000 funded from the Water Enterprise Fund and $75,000 funded from the Tax Levy).
The Town of Lexington has 1,747 fire hydrants in its fire protection system. Faulty hydrants need to be replaced
annually to meet safety requirements. This is an ongoing replacement program designed to maintain the integrity of
the fire protection system throughout town. A list of hydrants needing replacement each year is generated during the
annual inspection and flushing of hydrants by the Water Department and the Fire Department. Based on discussions
between the Water Department and the Fire Department, the target goal is to replace approximately 45 hydrants per
year. With a replacement cost of approximately $3,700 per hydrant (labor is currently provided by in-house staff
and is covered in the operating budget), the capital request will ensure the continued operability of the fire
protection system. The expected life of a hydrant is 50 years.
Goals of Capital Program:
For the safety of the buildings and infrastructure of Lexington, preservation of residences, and to comply with Fire
Department safety requirements.
Impact if Not Maintained:
Diminished firefighting capacity resulting in property damage and possible loss of life.
Major Spending over Past 5 Years:
361 hydrants replaced over the last 5 years
Work Currently Underway:
To date a total of 44 hydrants have been replaced and 9 have been repaired as of June 2025.
Planned Spending for Next 5 Years:
Same annual request
Basis for Cost Projections:
Hydrant bid, associated parts, fill material
Stakeholders: Lexington residents.
Sustainability & Resilience:
Timely replacement will prevent leaks, water loss and make fire suppression more effective.
Operating Budget Impact:
Upgrading older fire hydrants with more efficient hydrants to better comply with standards set by the National Fire
Protection Association.
Funding Source:General Fund, Water Enterprise Fund
Town of Lexington - FY2027-31 Capital Program Investment
DPW - Page 11 Printed November 26, 2025
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/12F $ 150,000 $ 150,000 $ — $ — $ —
2018/16A $ 150,000 $ 150,000 $ — $ — $ —
2019/16A $ 150,000 $ 150,000 $ — $ — $ —
2020/12C $ 150,000 $ 150,000 $ — $ — $ —
2021/12I $ 150,000 $ 150,000 $ — $ — $ —
2022/12M $ 150,000 $ 150,000 $ — $ — $ —
2023/12K $ 150,000 $ 80,994 $ 22,143 $ 46,863 $ —
2024/12K $ 150,000 $ 107,340 $ — $ 42,660 $ —
2025/12E $ 150,000 $ — $ — $ 150,000 $ —
Totals $ 1,050,000 $ 980,994 $ 22,143 $ 46,863 $ —
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ — $ — $ — $ — $ —
Construction $ — $ — $ — $ — $ —
Equipment $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000
Contingency $ — $ — $ — $ — $ —
Totals $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000
Funding Source
CPA Amount $ — $ — $ — $ — $ —
Enterprise $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000
General Fund $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000
Project Total $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000
DPW - Page 12 Printed November 26, 2025
Project Name:Water Tank Rehabilitation Date:11/7/2025
Project ID:6103 Department:Department of Public Works Revised:
Submitted by:John Livsey Phone:781-274-8305 Email:jlivsey@lexingtonma.gov
Description of Project:
FY2027 - No funding requested in FY27.
The Town of Lexington owns two water tanks located on Morgan Hill. The smaller tank is a bolted steel tank with
a volume of 1 Million Gallons (MG) and was constructed in 1933. The larger tank is a bolted steel tank with a
volume of 2.24 MG and was constructed in 1950. The work is expected to entail recoating and reanchoring of the
tanks include some code upgrades as well as ancillary improvements on the site of the tanks. The FY27 funding is
anticipated to be for the tank foundation, anchoring and site improvements and the FY29 funding for the recoating
with the anticipation that significant hardware will be removed from the tanks by that time. This requested amount
may adjust as we proceed with the evaluation and design and have a better understanding of the details and future
costs of the work. A significant restriction that is being worked through is the large amount of private
telecommunications hardware that is currently housed on the water towers. These will both have significant
impacts on methods, coordination and cost to rehabilitate. Additionally there is mitigation needed for lead and
PCBs that have been identified on the site. The levels are at DEP and EPA reportable limits and sampling continues
to determine the horizontal and vertical limits of contamination and develop an imminent hazard plan for
remediation. The work on the tanks is delayed until testing and the plan are developed.
Justification/Benefit:
An analysis of both tanks was performed in 2018 at different times and identified numerous significant
improvements and repairs that include recoating of both tanks on the interior and exterior, replacing and adding
anchor bolts that secure the tank, upgrading to meet current code for both wind and seismic requirements, and
performing foundation and ring wall repairs amongst other more minor improvements. The cost of these items is
substantial and the expected useful life of a tank is approximately 75 years. This puts the smaller tank beyond its
useful life and the larger tank nearing its useful life. We had been recommending tank replacement, however there
are a number of complications with this intent as well as significant cost increases based on these complications as
well as cost increases for similar projects. Based on this, we have reevaluated to determine the most appropriate
solution moving forward. This reevaluation included physical subsurface inspections of the tank foundations from a
specialized structural engineering company as well as a more thorough code review. This evaluation has
determined that the existing foundations may stay in place which makes the restoration of the tanks a more viable
alternative.
Impact if Not Completed:
The water tower(s) replacement must happen. At a minimum, the repairs noted above need to be performed in the
short term to extend the life and minimize the risk of tank failure.
Timeframe:
FY2027-2030.
Replacement Frequency:
The life span of a water tank is approximately 75 years. During this life-cycle maintenance, repairs, recoating, etc.
is to be expected.
Basis for Cost Projections: The cost projections are based on tank that have been recently replaced in other towns.
Stakeholders: The stakeholders include the Lexington water users and direct abutters to the tank site and the
MWRA.
Town of Lexington - FY2027-31 Capital Improvement Project
DPW - Page 13 Printed November 26, 2025
Sustainability & Resilience:
Multiple solutions have been evaluated for the rehabilitation or replacement of these tanks. The alternative selected is to
rehabilitate the tanks and foundations in place. Performing the rehabilitation of the existing tanks in place is sustainable for
numerous reasons. There is significantly less heavy equipment needed to rehabilitate in place resulting in lower emissions.
Additionally there is far less raw material as well as material disposal. Keeping both tanks in service also allows for easy tank
maintenance as one tank can be taken out of service to be worked on while the other remains active. Currently the approach is
to get all communication equipment off the tanks and potentially to a mono-pole on site. This allows for proper long-term
maintenance by keeping antennas and cables off of the tanks.
There is added resiliency with bringing the foundation up to code to meet current earthquake resistance criteria. Additionally,
keeping two tanks in service provides resilience in case of failure of a single tank. Keeping private vendors off of the tank also
reduces the risk of tank damage done by others
Operating Budget Impact: There is an operating expense to owning and maintaining the tanks. We do not
anticipate any impacts to the operating budget once tanks are replaced.
Funding Source:Water Enterprise Fund (user fees, retained earnings) possible MWRA grant or loan
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2021/13B Water Tower Replacement Design $ 300,000 $ 104,842 $ 195,158 $ — $ —
Totals $ 300,000 $ 104,842 $ 195,158 $ — $ —
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ — $ — $ — $ — $ —
Project Management $ — $ 200,000 $ — $ 100,000 $ —
Construction $ — $ 2,000,000 $ — $ 1,000,000 $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ 400,000 $ 200,000 $ —
Totals $ — $ 2,600,000 $ — $ 1,300,000 $ —
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 14 Printed November 26, 2025
Project Name:Pump Station Building Improvements Date:11/7/2025
Project ID:6105 Department:Department of Public Works Revised:
Submitted by:David Pinsonneault Phone:781274-8314 Email:dpinson@lexingtonma.gov
Description of Project:
FY2027 - $200,000
This program is being set-up to provide for building and equipment improvements at the ten pump stations
throughout town. This will provide for critical equipment and safety improvements to the pump stations.
The FY2027 request is to replace the windows and doors at the main station improving safety, security and energy
efficiency.
Justification/Benefit: Maintaining HVAC and electrical systems in pump stations is crucial for ensuring
efficiency, reducing downtime, preventing sewer discharges, and mitigating future capital costs.
Impact if Not Completed: Lack of timely improvements to the pump stations could result in system failures and
sewer back-ups.
Timeframe: This will be an ongoing program.
Replacement Frequency: 30 years
Basis for Cost Projections: Cost estimates provided by consultants.
Stakeholders: Lexington residents, DPW Staff, DEP and MWRA.
Sustainability & Resilience: Timely pump station improvements will lead to more efficient energy use, provide
less wear and tear on equipment and help to prevent costly and potentially environmentally damaging sewer
discharges. The current HVAC system and electrical outlets are currently not working.
Operating Budget Impact: minimal impact
Funding Source:Sewer Enterprise Fund
Prior Authorizations: None.
DPW - Page 15 Printed November 26, 2025
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition
Design/Engineer $ 50,000 $ 50,000 $ 50,000
Project Management
Construction $ 150,000 $ 100,000 $ 100,000
Equipment
Contingency $ —
Totals $ 200,000 $ 150,000 $ 150,000 $ — $ —
CPA Amount $ — $ — $ — $ — $ —
DPW - Page 16 Printed November 26, 2025
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY2027 Proposed Budget - Town Manager's Office; Human Resources Presentations
PRESENTER:
Anne Graglia-Kostos; Maggie Peard
ITEM
NUMBER:
I.2
SUMMARY:
Category: Informing
No vote is requested for this agenda item.
Review preliminary FY2027 budget for the Town Manager's Office, HR & Town Committees.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/4/2025 2:30pm
ATTACHMENTS:
Description Type
FY27 TMO & HR Budget Request Backup Material
FY27 Town Committees Budget Request Backup Material
Town Manager’s Office
Requested Budget
Fiscal Year 2027
Submitted by:
Abraham Fofanah, Management Fellow &
Anne Graglia-Kostos, Director of Human Resources
Select Board Presentation
December 4, 2025
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8200 Town Manager
Mission: The Select Board appoints the Town Manager who oversees the daily operations of all
general government departments, implements the policies of the Select Board, proposes an
annual operating and capital budget, and enforces Town bylaws and regulations. The Town
Manager's authority and responsibilities are established in the Selectmen-Town Manager Act of
1968. The Town Manager's Office is also responsible for Human Resources and benefits
administration, as well as risk management.
Budget Overview: The Town Manager's Office is comprised of the following elements:
Organizational Direction and Administration, Human Resources, Internal Equity, Sustainability &
Resilience, and Communications & Public Engagement. Organizational Direction and
Administration funds staff and expenses for the Town Manager's Office including organizational
development funds and some office equipment. Human Resources funds staff and expenses for
managing the personnel and benefit functions of the organization. The Sustainability and
Resilience Officer, Director of Communications, Management Fellow, and Web & Digital
Engagement Specialist positions are in the Town Manager's Office to support and further the
goals of the organization.
The FY2027 budget reflects an overall increase of $105,458 or 6.55% from FY2026. This is
comprised of an increase of $58,772 or 4.84% in compensation, which reflects contractually
obligated step increases. Compensation does not include any estimate of prospective cost of
living increases for contracts expiring on or before June 30, 2026. Funds for prospective
increases are captured in the Salary Adjustment account within the Town Manager’s budget.
Expenses increase overall by $46,686 or 11.83% from the previous year primarily due to Human
Resources commissioning two assessment centers in FY2027.
Department Goals:
1.Continue to support the Racial Diversity, Inclusion, and Equity Transformation plan and other
social equity initiatives in coordination with the Select Board.
2.Work to support the organization's high-performance culture by providing directed team
building to the Middle and Senior Management Team.
3.Develop new revenue sources to support the budget, particularly the capital budget, by
developing long-term debt management strategies to mitigate the impact of large project debt
service.
4.Continue the initiative to develop organizational sustainability by passing on institutional
knowledge, engaging mid-level managers in organization decision-making and selecting and
training qualified individuals.
8200 - Town Manager 1
Program Improvement Requests Comp.Expenses Benefits Total
Women's Institute Development $ — $ 2,500 $ — $ 2,500
Total 8200 by Request $ — $ 2,500 $ — $ 2,500
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $787,658 $1,095,037 $1,205,150 $1,302,513 $97,363 8.08%
Enterprise Funds (Indirect)$36,728 $52,816 $51,813 $53,341 $1,528 2.95%
Rentals*$479,390 $308,021 $352,623 $359,190 $6,566 1.86%
Total 8200 Town Manager $1,303,776 $1,455,874 $1,609,586 $1,715,044 $105,458 6.55%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Appropriation Summary Actual Actual Revised Mgr's Rec.Increase Increase
Compensation $1,038,807 $1,123,198 $1,214,912 $1,273,684 $58,772 4.84%
Expenses $264,969 $332,675 $394,674 $441,360 $46,686 11.83%
Total 8200 Town Manager $1,303,776 $1,455,874 $1,609,586 $1,715,044 $105,458 6.55%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Program Summary Actual Actual Revised Mgr's Rec.Increase Increase
Total 8210 Organizational Dir. & Admin.$926,208 $997,370 $1,219,708 $1,089,532 $(130,176)(10.67)%
Total 8220 Human Resources $377,568 $458,504 $389,878 $625,512 $235,634 60.44%
Total 8200 Town Manager $1,303,776 $1,455,874 $1,609,586 $1,715,044 $105,458 6.55%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Object Code Summary Actual Actual Revised Mgr's Rec.Increase Increase
Salaries & Wages $1,038,807 $1,123,198 $1,214,912 $1,273,684 $58,772 4.84%
Overtime $0 $0 $0 $0 $0 —%
Personal Services $1,038,807 $1,123,198 $1,214,912 $1,273,684 $58,772 4.84%
Contractual Services $231,826 $298,129 $351,725 $399,775 $48,050 13.66%
Utilities $1,308 $2,954 $3,100 $3,100 $0 —%
Supplies $28,967 $28,379 $35,349 $33,985 $(1,364)(3.86)%
Small Capital $2,868 $3,215 $4,500 $4,500 $0 —%
Expenses $264,969 $332,675 $394,674 $441,360 $46,686 11.83%
Total 8200 Town Manager $1,303,776 $1,455,874 $1,609,586 $1,715,044 $105,458 6.55%
*Rentals are comprised of rental receipts from the Waldorf School, LexFarm, outdoor seating sidewalk rentals, cell tower lease revenue and the sublease of Kline Hall to LexMedia.
Budget Summary - Salary Adjustment (8230)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $725,300 $294,179 $0 $840,000 $840,000 —%
Total 8230 Salary Adjustment $725,300 $294,179 $0 $840,000 $840,000 —%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 8230 Salary Adjustment $725,300 $294,179 $0 $840,000 $840,000 —%
Total 8230 Salary Adjustment $725,300 $294,179 $0 $840,000 $840,000 —%
8200 - Town Manager 2
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8200 Town Manager
FY2024 FY2025 FY2026 FY2027
Authorized/Appropriated Staffing Budget Budget Budget Request
Town Manager 1 1 1 1
Deputy Town Manager 1 1 1 1
Director of Communications 1 1 1 1
Sustainability and Resilience Officer 1 1 1 1
Chief Equity Officer*1 1 1 —
Office Manager/Special Events Coordinator 1 1 1 1
Management Fellow/Analyst I 1 1 1 1
Management Analyst II**1 1 1 —
Web & Digital Engagement Specialist 1 1 1 1
Hearing Officers***0.12 0.12 0.12 0.12
Human Resources Director 1 1 1 1
Asst. Human Resources Director/Internal Equity Officer*———1
Human Resources Associate 1 1 1 1
Benefits Coordinator 1 1 1 1
Benefits Assistant 1 1 1 1
Administrative Assistant 1 1 1 1
Total FTE 14.12 14.12 14.12 13.12
Total FT/PT 14FT / 2PT 14FT / 2PT 14FT / 2PT 13FT / 2PT
*In FY2026, the Chief Equity Officer was reassigned by the Town Manager from Organizational Direction & Administration to Human Resources as Assistant Human Resources Director/Internal Equity Officer.
**A second Management Analyst role was added via 2021 Fall STM, in part to help manage the American Recovery Plan Act (ARPA) projects. A portion of that salary was funded from ARPA. In FY2025-26, this position is vacant and was not funded to allow for funding more critical or mandated changes. The department is not requesting to fund this position in FY2027 or future years.
***Two hearing officers hear appeals for parking fines; one municipal hearing officer hears appeals for fines issued by the Fire Department (regional position, shared with Winchester and Woburn).
8200 - Town Manager 3
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8200 Town Manager
Element: 8210 Organizational Direction and Administration
Budget Description: Organizational Direction and Administration funds staff and expenses for
all functions of the Town Manager's Office except Human Resources. Administration includes
the day-to-day oversight for all general government departments, townwide staff training and
professional development, risk management for municipal and school departments, townwide
communications and website content coordination. Administration includes the division of
Sustainability and Resilience. The Town Manager's Office also implements all decisions of the
Select Board and Town Meeting, and provides staff support to various Town committees.
Overall, the recommended FY2027 budget reflects a $(130,176) or (10.67)% decrease from
FY2026. Compensation reflects a decrease of $(76,862) or (8.02)% due to annual step
increases offset by movement of the Chief Equity Officer position to the Human Resources
division. Compensation does not include any estimate of prospective cost of living increases for
contracts expiring on or before June 30, 2026. Funds for prospective increases are captured in
the Salary Adjustment account within the Town Manager’s budget. Expenses are decreasing by
$(53,314) or (20.40)% primarily due to contractual services decreases and movement of the
equity contract services budget to the Human Resources and Human Services divisions.
In FY2025, the Town undertook a Class & Compensation Study covering the Lexington
Municipal Employees Association, the Lexington Municipal Management Association, and non-
union personnel. The FY2027 budget incorporates the results of that study.
Sustainability and Resilience: The division of Sustainability and Resilience is focused on
providing residents, businesses, and town departments with tools and resources to be resilient in
a changing climate, reduce greenhouse gas emissions, and create cleaner indoor and outdoor
environments.
Dedicated funding of $60,000, originally approved in FY2025 as a program improvement, will be
used to support both existing and emerging programs that will help the Town meet its emission
reduction and other sustainability goals. There is a significant focus on energy tracking and
building decarbonization as these are priorities identified in the climate action plan and widely
supported by the community. FY2027 projects include:
•BEAM Software for Building Energy Use Disclosure (BEU-D) Program
•Energy Intelligence System and BEU-D Reporting Support
•Municipal Building Decarbonization Roadmap Implementation Support
•Waste Disposal Communication and Education
•Seed Funding and Innovation for Grants, Pilots, etc.
•Misc. (Communications, Public Outreach Supplies, etc.)
8200 - Town Manager 4
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $806,518 $850,387 $917,551 $841,322 $(76,229)(8.31)%
514000 Other Compensation $0 $25 $31,500 $31,500 $0 —%
514090 Longevity $1,395 $1,178 $4,418 $3,785 $(633)(14.33)%
512000 Seasonal Part-Time $0 $249 $0 $0 $0 —%
511010 Part-Time Wages $2,567 $2,470 $4,850 $4,850 $0 —%
Subtotal Compensation $810,480 $854,309 $958,319 $881,457 $(76,862)(8.02)%
520000 Contract Services $42,296 $30,517 $29,000 $26,000 (3,000) (10.34)%
538080 Printing & Forms $529 $148 $1,750 $1,500 (250) (14.29)%
530000 Professional Services $0 $22,500 $25,000 $25,000 — —%
538010 Advertising $627 $225 $1,000 $800 (200) (20.00)%
572000 Mileage $1,275 $735 $1,500 $1,500 — —%
530060 Prof Dev & Training $29,743 $8,069 $40,000 $40,000 — —%
571000 Travel $10,553 $11,029 $11,000 $12,000 1,000 9.09%
530040 Sem./Workshops/Conf.$3,763 $6,597 $7,500 $8,000 500 6.67%
538040 Fidelity Bonds $0 $350 $175 $175 — —%
534030 Mobile Devices $1,308 $2,954 $3,100 $3,100 — —%
538060 Catering/Meals $0 $6,998 $6,500 $4,000 (2,500) (38.46)%
558000 Supplies $15,527 $10,159 $6,864 $8,000 1,136 16.55%
542000 Office Supplies $2,478 $1,260 $4,500 $4,500 — —%
573000 Membership/Dues $4,764 $2,922 $9,000 $9,000 — —%
585020 Small Equipment $0 $0 $500 $500 — —%
542040 Office Equipment $2,868 $3,215 $4,000 $4,000 — —%
520000 Sustainability Contract Svc.$0 $26,135 $60,000 $60,000 — —%
520000 Equity Contract Svc. $0 $9,250 $50,000 $0 (50,000) (100.00)%
Subtotal Expenses $115,731 $143,063 $261,389 $208,075 $(53,314)(20.40)%
Total 8210 Organizational Dir. & Admin.$926,211 $997,372 $1,219,708 $1,089,532 $(130,176)(10.67)%
8200 - Town Manager 5
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8200 Town Manager
Element: 8220 Human Resources
Budget Description: The Town Manager's Office through the Human Resources function is
responsible for managing personnel administration, benefits administration, collective bargaining
agreements, workers compensation and unemployment benefits. Contract negotiations have
concluded for the Lexington Municipal Employees Association, the Lexington Municipal
Management Association, and the SEIU Local 888 School Crossing Guards through fiscal year
2028; the Local 1703 Building Custodians, and the AFSCME Local 1703 Public Works, through
fiscal year 2027; and the Lexington Police Association, the Cary Memorial Library Staff
Association and the AFSCME Public Safety Dispatchers through fiscal year 2026.
Negotiations are currently in progress with the IAFF Local 1491 Firefighters, and the Police
Superiors Association whose contracts expired on June 30, 2025.
The requested FY2027 budget reflects an increase of $235,634 or 60.44% from FY2026.
Compensation increases by $135,634 or 52.86% due to annual step increases and the
movement of the Chief Equity Officer position from the Organizational Direction and Administration budget to fund the Assistant Human Resources Director/Internal Equity Officer
position. Compensation does not include any estimate of prospective cost of living increases for
contracts expiring on or before June 30, 2026. Funds for prospective increases are captured in
the Salary Adjustment account within the Town Manager’s budget. Expenses increase by
$100,000 or 75.03% primarily due to Human Resources commissioning two cyclical assessment
centers in FY2027 for the police and fire departments and movement of DEI services funding
from the Organizational Direction & Administration budget.
Internal Equity:
The Human Resources department aims to diversify the applicant pool for Town jobs by
promoting an inclusive workforce comprised of a myriad of socio-economic and cultural
backgrounds. Regular work includes supporting departments in crafting and implementing
policies and programs that embody equity and equality.
Department Goals:
1.Implement the recommendations of the internal DEI assessment through appropriate
trainings for all employees, boards and committees.
2. Continue to build a system to gather metrics on diverse identities of job applicants to
enhance our recruitment efforts.
8200 - Town Manager 6
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $228,327 $268,891 $255,568 $391,652 $136,084 53.25%
514090 Longevity $0 $0 $1,025 $575 $(450)(43.90)%
511010 Part-Time Wages $0 $0 $0 $0 $0 —%
Subtotal Compensation $228,327 $268,891 $256,593 $392,227 $135,634 52.86%
538080 Printing & Forms $289 $215 $500 $500 — —%
530000 Professional Services $84,916 $84,965 $40,000 $110,000 70,000 175.00%
530030 Legal Services $50,239 $94,971 $75,000 $80,000 5,000 6.67%
538010 Advertising $627 $225 $1,500 $1,500 — —%
572000 Mileage $0 $0 $300 $300 — —%
530060 Prof Dev & Training $4,638 $1,930 $4,000 $4,000 — —%
571000 Travel $1,852 $127 $2,000 $2,000 — —%
530040 Sem./Workshops/Conf.$482 $140 $1,500 $1,500 — —%
558000 Supplies $549 $39 $735 $735 — —%
542000 Office Supplies $5,030 $6,286 $6,000 $6,000 — —%
573000 Membership/Dues $619 $714 $1,750 $1,750 — —%
520001 Equity Services $0 $0 $0 $25,000 $25,000 —%
Subtotal Expenses $149,241 $189,612 $133,285 $233,285 $100,000 75.03%
Total 8220 Human Resources $377,568 $458,503 $389,878 $625,512 $235,634 60.44%
8200 - Town Manager 7
Town Manager’s Office
Program Improvement Requests
Fiscal Year 2027
Submitted by:
Town Manager’s Office
FY2027 Program Improvement Request # 1 of 1
Department:Town Manager's Office
Element:8210 - Organizational Direction and Administration
PIR Title:Women's Institute Development
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2027 Only FY2027 & Future FY2027 Request
Compensation
511000 Regular Wages $ — $ —
511010 Part-Time Wages $ — $ —
513000 Overtime $ — $ —
Other Compensation $ — $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible?0 $ — $ —
Expenses
520000 Contract Services $ — $ 2,500 $ 2,500
$ —
$ —
Total Expenses $ — $ 2,500 $ 2,500
Purpose/Description of Request:
The Town Manager's Office is seeking ongoing funding to provide leadership assessment and
expert facilitation to participants in the Women's Institute for Learning and Leadership (WILL), a
program designed to empower, equip, and elevate women seeking career or professional growth
in the Town of Lexington.
This request will strengthen Lexington's municipal workforce by providing targeted leadership
development for staff pursuing career and professional growth. By investing in leadership
assessments and expert facilitation, the program promotes operational efficiency by equipping
participants with tools to better manage teams, communicate effectively, and make informed
decisions. WILL creates a structured pathway for emerging leaders, supporting Lexington's long-
term organizational capacity.
Service Implication:
Funding this request ensures the program can provide participants high quality, data-driven
leadership training that directly impacts their ability to contribute to the Town of Lexington. This
request benefits participants by strengthening program offerings, and the Town by supporting a
pipeline of capable leaders prepared to support community needs. Should this request not
receive funding, the program will rely on securing additional funds from outside sources, which
may be inaccessible any given year.
8200 - Town Manager 1
Town of Lexington, Massachusetts
Fiscal Year 2027
Town Manager’s Office
Capital Requests
Town Manager
FY2027-31 Capital Summary
ID#Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
TMO-27-1 Sustainable Capital Initiatives $ 463,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 General Fund, MassEVIP incentives, other state grants and incentives
Total Town Manager Capital Projects $ 463,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000
Town Manager - Page 1 Printed November 26, 2025
Town of Lexington, Massachusetts
Fiscal Year 2027
Town Manager
Capital Project Submission
Town Manager - Page 2 Printed November 26, 2025
Town Manager
FY2027-31 Capital Project Summary
ID#Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
TMO-27-1 Sustainable Capital Initiatives $ 463,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 General Fund, MassEVIP incentives, other state grants and incentives
Total Town Manager Capital Projects $ 463,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000
Town Manager - Page 3 Printed November 26, 2025
Project Name:Sustainable Capital Initiatives Date:11/17/2025
Project ID:TMO-27-1 Department:Town Manager Revised:
Submitted by:Maggie Peard Phone:(781) 382-4880 Email:mpeard@lexingtonma.gov
Description of Project:
FY2027 - This request is for $463,000 to install electric vehicle chargers in the Police Station garage for fleet
charging. This would include four Level 3 ports, and four Level 2 ports, all tied to the generator to ensure charging
capability is not lost in the case of a power outage. Connecting the chargers to the generator requires installing a 225
kVA transformer and a 400 amp sub-panel in the generator room, which is reflected in the project cost.
Generally, this capital project ensures funding is available when the Town needs to move quickly on sustainability
projects. Anticipated upcoming projects include installing additional EV chargers at the Community Center and
installing dishwashers in schools to enable the use of reusable service-ware.
Justification/Benefit:
The Town's Climate Action & Resilience Plan, along with our Zero Waste Plan and Municipal Decarbonization
Roadmap, have all set goals and defined actions that will put us on a path to achieve net zero emission by 2050,
greatly decrease our waste production, and more. Policies like the Fleet Electrification Policy and the Capital
Project & Solar Canopy Integration Policy set requirements for when a sustainable option must be considered (e.g.,
solar panels or an electric vehicle). Occasionally, the need to move on one of these projects arises outside of the
typical budget development process. Having a source of available funding allows the Town to install a EV chargers
when we find demand is outstripping availability, or to complete a small scale building improvement project (e.g.
dishwasher installation) at a time that aligns with the availability of supplemental grant funding.
The need for additional EV chargers was identified through analysis of the Town's fleet inventory and conversations
with fleet managers. For example, at the Community Center, there is currently only one charger that is often utilized
by the public, limiting availability for fleet charging at that location. At the Police Station, there are currently no
chargers, limiting the ability of the Police Department to transition more of their fleet to electric vehicles.
Impact if Not Completed:
If there is not money on hand to be used for sustainable projects, the Town may have to pass on available grant
funding and incentives due to misaligned timelines. For EV charger stations in particular, if stations are not
installed, fleet managers may be forced to purchase non-electric models when replacing fleet vehicles due to a lack
of charging capacity.
Timeframe:
Varies across projects. EV charger installation projects will likely take about 6 months to complete. This estimate
takes into account time for site visits, incentive approvals, coordination between the vendor and utility, and
scheduling the installation.
Replacement Frequency:
Approximately 10-15 years for EV chargers.
Basis for Cost Projections:
Quote from vendor for the equipment, installation, and upfront software subscription. MassEVIP incentives are
available through the state for Level 2, but not Level 3 chargers.
Stakeholders:
Town of Lexington - FY2027-31 Capital Improvement Project
Town Manager - Page 4 Printed November 26, 2025
Town staff; Lexington public; the climate.
Sustainability & Resilience: All projects completed using the Sustainable Capital Funds would support the Town's
sustainability goals, whether that be building decarbonization, fleet electrification, vehicle miles traveled reduction,
waste reduction, or community resilience.
Operating Budget Impact: For EV chargers: the first 5-years of the network plan and warranty plan are included
in the initial costs. After those 5 years, the renewal costs of those plans would be covered by the operating budget.
For school dishwashers: switching to reusable service-ware results in operating budget savings by eliminating the
need to continue purchasing single-use products. Renewable energy and energy efficiency projects also offer
operating cost savings by offsetting electricity use or decreasing energy demand.
Funding Source:General Fund, MassEVIP incentives, other state grants and incentives
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2019/16P EV Charging Stations $ 40,750 $ 38,914 $ — $ — $ 1,836
2021/12N EV Charging Stations $ 69,000 $ 69,000 $ — $ — $ —
2024/7B EV Charging Stations $ 35,000 $ 12,613 $ — $ 22,387 $ —
Totals $ 144,750 $ 120,527 $ — $ 22,387 $ 1,836
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ — $ — $ — $ — $ —
Project Management $ — $ — $ — $ — $ —
Construction $ 247,800 $ 30,000 $ 30,000 $ 30,000 $ 30,000
Equipment $ 165,200 $ 20,000 $ 20,000 $ 20,000 $ 20,000
Contingency $ 50,000 $ — $ — $ — $ —
Totals $ 463,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000
CPA Amount $ — $ — $ — $ — $ —
Note: The FY2027 request is higher than subsequent years because installing fast chargers at the Police Station is a
more costly project that is time sensitive to complete. The Police Station does not currently have any dedicated
chargers, limiting their ability to begin transitioning their fleet to electric vehicles.
Town Manager - Page 5 Printed November 26, 2025
Town Committees
Requested Budget
Fiscal Year 2027
Submitted by:
Abraham Fofanah, Management Fellow
Select Board Presentation
December 4, 2025
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8300 Town Committees
Mission: Town Committees includes the Appropriation Committee, Capital Expenditures
Committee, Public Celebrations Committee and various boards and committees appointed by
the Select Board, Moderator and the Town Manager.
Budget Overview: The Town Committees Budget is expected to level-funded overall by $0 or
0.00%.This reflects a $0 increase for the Town Celebrations Committee.
Authorized Staffing: The Financial Committees' appropriation includes funds for a part-time
recording secretary. This person is responsible for taking minutes for the Appropriation and
Capital Expenditures Committees.
Program Improvement Requests
None.
8300 - Town Committees 1
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $51,785 $53,813 $73,120 $73,120 $0 —%
Total 8300 Town Committees $51,785 $53,813 $73,120 $73,120 $0 —%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation $0 $0 $7,320 $7,320 $0 —%
Expenses $51,785 $53,813 $65,800 $65,800 $0 —%
Total 8300 Town Committees $51,785 $53,813 $73,120 $73,120 $0 —%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 8310 Financial Committees $363 $374 $8,820 $8,820 $0 —%
Total 8320 Misc. Boards & Committees $5,999 $6,000 $10,500 $10,500 $0 —%
Total 8330 Town Celebrations $45,423 $47,439 $53,800 $53,800 $0 —%
Total 8300 Town Committees $51,785 $53,813 $73,120 $73,120 $0 —%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages $0 $0 $7,320 $7,320 $0 —%
Overtime $0 $0 $0 $0 $0 —%
Personal Services $0 $0 $7,320 $7,320 $0 —%
Contractual Services $5,999 $6,000 $10,000 $10,000 $0 —%
Utilities $0 $0 $0 $0 $0 —%
Supplies $45,786 $47,813 $55,800 $55,800 $0 —%
Small Capital $0 $0 $0 $0 $0 —%
Expenses $51,785 $53,813 $65,800 $65,800 $0 —%
Total 8300 Town Committees $51,785 $53,813 $73,120 $73,120 $0 —%
8300 - Town Committees 2
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8300 Town Committees
Element: 8310 Financial Committees
Budget Description: The Town of Lexington has several committees that monitor the Town's
finances and provide recommendations to Town Meeting. Two of these committees are the
Appropriation Committee and the Capital Expenditures Committee.
Appropriation Committee: The Appropriation Committee is a nine-member board appointed by
the Town Moderator. Members are appointed to three-year overlapping terms. The Committee's
charge is to evaluate fiscal policies and priorities set by the Select Board for Town Meeting. The
Committee advises Town Meeting members and the Select Board on financial proposals,
analyzes operating budget proposals, makes fiscal projections, and reviews funding for
proposed capital improvements. In addition, the Committee's approval is required to use reserve
funds for unanticipated operating costs (see element 2310, "Reserve Fund," for details).
In addition to its statutory responsibilities, the Committee has been involved in promoting a clear
and accurate presentation of financial information to members of Town Meeting. The committee
also encourages the timely distribution of financial information to Town Meeting members and
other decision makers. They are responsible for maintaining relationships with regional and
statewide organizations devoted to exploring solutions to municipal finance and budgeting
problems.
Capital Expenditures Committee: The Capital Expenditures Committee consists of no less than
five members and no more than seven members. Members are appointed by the Town
Moderator to three-year overlapping terms.
The Capital Expenditures Committee makes recommendations to Town Meeting and the Select
Board concerning capital expenditure requests from town boards and departments that may be
required within the ensuing 5-year period. The Committee considers the relative need, timing,
and cost of these projects; the adequacy thereof; and the effect these expenditures might have
on the financial position of the town. Prior to each annual Town Meeting, the Committee
prepares, publishes, and distributes a report of its recommendations for the projects to be
undertaken within the 5-year period and the approximate dates when each should be started.
This budget request funds the production of reports for both the Appropriation Committee and
Capital Expenditure Committee to Town Meeting, and attendance at an annual finance
committee conference, as well as a part-time recording secretary.
8300 - Town Committees 3
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511010 Part-Time Wages $0 $0 $7,320 $7,320 $0 —%
Subtotal Compensation $0 $0 $7,320 $7,320 $0 —%
520000 Contract Services $0 $0 $0 — —%
538080 Printing & Forms $0 $0 $1,000 $1,000 — —%
558000 Supplies $0 $0 $0 — —%
573000 Membership/Dues $363 $374 $500 $500 — —%
Subtotal Expenses $363 $374 $1,500 $1,500 $0 —%
Total 8310 Financial Committees $363 $374 $8,820 $8,820 $0 —%
8300 - Town Committees 4
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8300 Town Committees
Element: 8320 Misc. Boards & Committees
Budget Description: The Miscellaneous Boards and Committees element funds expenses of
boards and committees not individually supported through departmental operating budgets.
The Arts Council was initially funded in FY2019 via a PIR for $6,900, which was subsequently
increased to $7,500 in FY2020. Due to the pandemic and committee turnover, funding was
reduced to $6,000 beginning in FY2021. The FY2027 funding request is for $6,000, which will be
used to provide matching funds for state grants and a small number of other programs and
activities.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
520000 Arts Council $5,999 $6,000 $6,000 $6,000 $0 —%
538080 Printing & Forms $0 $0 $3,000 $3,000 $0 —%
530000 Professional Services $0 $0 $0 $0 —%
558000 Supplies $0 $0 $1,500 $1,500 $0 —%
573000 Membership/Dues $0 $0 $0 $0 —%
Subtotal Expenses $5,999 $6,000 $10,500 $10,500 $0 —%
Total 8320 Misc. Boards & Committees $5,999 $6,000 $10,500 $10,500 $0 —%
8300 - Town Committees 5
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8300 Town Committees
Element: 8330 Public Celebrations
Budget Description: The Town holds public celebrations for Patriots' Day, Veterans' Day, and
Memorial Day. There are two parades held on Patriots' Day, one on Veterans' Day, and one on
Memorial Day. The Public Celebrations Committee, a volunteer body of ten members appointed
by the Select Board, plans these celebrations and oversees a reenactment of the Battle of
Lexington on the Lexington Battle Green on Patriots’ Day. The reenactment is nationally
recognized for its historical authenticity and attracts well over 12,000 spectators each year, with
20,000 spectators attending for the 250th anniversary. The multi-cultural Dance Around the
World event (biennial) is also organized by the Celebrations Committee.
The Celebrations Committee also directs and coordinates numerous other Patriots’ Day
activities, including a Youth of Lexington Sunrise Parade from East Lexington to the Battle
Green, a five-mile run sponsored by the Lions Club, the reenactment of Paul Revere's arrival in
Lexington from Boston, and an afternoon parade.
Town funding accounts for only a portion of the total cost of these celebrations. Other
miscellaneous costs are covered through citizen contributions, corporate sponsors and private
donations. Expenses are level-funded by $0 or 0.00% from FY2026.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
558000 Supplies $45,423 $47,439 $53,800 $53,800 — —%
Subtotal Expenses $45,423 $47,439 $53,800 $53,800 $0 —%
Total 8330 Public Celebrations $45,423 $47,439 $53,800 $53,800 $0 —%
8300 - Town Committees 6
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY2027 Proposed Budget - Employee Benefits/Property & Liability Insurance Presentation
PRESENTER:
Steve Bartha, Town Manager
ITEM
NUMBER:
I.3
SUMMARY:
Category: Informing
No vote is requested for this agenda item.
Review preliminary FY2027 budget for the Employee Benefits/Property & Liability Insurance Presentation.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/4/2025 3:00pm
ATTACHMENTS:
Description Type
FY27 Employee Benefits & Property Insurance Budget Request Backup Material
Employee Benefits &
Property & Liability Insurance
Requested Budget
Fiscal Year 2027
Submitted by:
Anne Graglia-Kostos, Director of Human Resources
Kelly Axtell, Deputy Town Manager
Select Board Presentation
December 4, 2025
Mission: To provide and manage a comprehensive benefits program for Town and School employees
and retirees.
Budget Overview: Included in the Employee Benefits and Insurance program are costs for the
Town’s pension assessment; workers’ compensation; unemployment insurance; health, dental and life
insurance benefits; and the Medicare tax.
Employee Benefits is comprised of the following:
•Contributory Retirement Assessment: The assessment of the Lexington Contributory
Retirement System levied to the Town to finance a portion of retirement benefits of Town and
non-teaching School employees. This assessment is issued pursuant to Massachusetts General
Laws (MGL) Chapter 32 and is based on an actuarial valuation of the funding obligations of the
Lexington Contributory Retirement System. In addition to this assessment, employee
contributions - ranging from 5% to 11% depending on date of hire - provide the majority of
pension system funding.
•Employee/Retiree Benefits: The Town’s annual contribution for health, dental and life insurance
for active Municipal and School Department employees and retirees, and the Town’s 1.45%
share of Medicare tax for all employees hired after 1986.
•Unemployment Compensation: The cost of unemployment payments for eligible employees
separated from Municipal or School Department employment. The Town self-insures for this
expense.
•Workers’ Compensation: The medical costs incurred by Municipal and School employees injured
on the job, and medical costs of former public safety employees who retired on accidental
disability. The Town largely self-insures for this expense, but purchases “stop loss” insurance
for extraordinary work-related medical claims. The premiums for that insurance are captured in
the Workers’ Compensation budget.
Authorized/Appropriated Staffing:
Staff support is provided through the Town Manager’s Office, Human Resources and the Finance
Department. Portions of the salaries of five employees are charged to the General Fund health
insurance budget.
2100 Employee Benefits & Insurance Program: Shared Expenses
Town of Lexington, MA
FY2027 Recommended Budget & Financing Plan December 4, 2025
IV-1
Budget Recommendations:
The FY2027 recommended All Funds Employee Benefits and Insurance budget is $59,613,301. This is
a $6,138,808 or 11.48% increase from the FY2026 budget. The recommended budget includes the
benefits costs (health, dental, life, Medicare, and workers’ compensation) for all municipal and school
staff and retirees as of November 1, 2025.
Changes Include:
1.A $778,538, or 6.76% increase in Contributory Retirement based on the approved funding
schedule from the January 1, 2025 actuarial valuation of the Lexington Retirement System, plus
an amount of dedicated tax levy new growth. In FY2023, $1,060,000 of new levy growth from
Takeda personal property taxes was dedicated to the Pension Fund. This amount, plus an
increase of 2.5% per year will continue to be set-aside to the Pension Fund in future years. The
dedicated tax levy plus growth for FY2027 is $12,300,042. For FY2027, $400,000 is funded
from Free Cash, which is the same level of Free Cash funding as in FY2026. The Retirement
system’s unfunded liability is expected to be funded by 2030, given the current actuarial
assumptions.
2.A $121,014 or 5.00% increase in the Town’s contribution for the Medicare Tax based on
FY2025 actual costs, projected FY2026 and FY2027 salaries and wages and historical rates of
increase in this item.
3.A $5,047,072 or 13.49% increase in health insurance costs (General Fund). The FY2027
budget is based on a projected increase of 15% in health insurance premiums across all plans
at November 2025 enrollment levels, and the projected addition of eighty (80) subscribers (new
enrollees to health coverage, either from new retirees, active employees electing to begin or
resume coverage, and active employees switching from individual to family plans).
4.A $104,915 or 8.07% increase in dental insurance costs (General Fund) based on an 8%
increase in premium rates for FY2027 as compared to budgeted FY2026 rates, further updated
to reflect November 2025 enrollment levels.
5.No increase in life insurance is proposed as the current level of funding is adequate based on
projected enrollments and historical costs.
6.Level-funding of unemployment insurance is level funded at $200,000, which is reflective of
recent averages in claim activity.
7.A level funding of workers’ compensation costs to a total of $500,000. As of June 30, 2025, this
continuing appropriation account had a total balance of $2,956,373.
2100 Employee Benefits & Insurance Program: Shared Expenses
Town of Lexington, MA
FY2027 Recommended Budget & Financing Plan December 4, 2025
IV-2
Budget Summary - General Fund
Funding Sources
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Estimate Projected Increase Increase
Tax Levy $ 41,862,520 $ 46,122,352 $ 52,100,446 $ 58,125,287 $ 6,024,841 11.56 %
Transfers from Enterprise Funds to General Fund (Indirects)$ 611,775 $ 805,256 $ 863,256 $ 888,722 $ 25,466 2.95 %
Free Cash for Updated Pension Schedule $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ — — %
PEG Access Special Revenue Fund $ 5,575 $ 5,178 $ 4,991 $ 6,223 $ 1,232 24.68 %
Total 2100 Employee Benefits $ 42,879,870 $ 47,332,786 $ 53,368,693 $ 59,420,232 $ 6,051,539 11.34 %
Appropriation Summary (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Recommended Increase Increase
Compensation $ 163,757 $ 181,098 $ 179,264 $ 195,027 $ 15,763 8.79 %
Expenses $ 42,716,112 $ 47,151,688 $ 53,189,429 $ 59,225,205 $ 6,035,776 11.35 %
Total 2100 Employee Benefits $ 42,879,870 $ 47,332,786 $ 53,368,693 $ 59,420,232 $ 6,051,539 11.34 %
Level-Service Requests (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Recommended Increase Increase
Total 2110 Contributory Retirement $ 9,984,800 $ 10,743,076 $ 11,521,504 $ 12,300,042 $ 778,538 6.76 %
Total 2130 Medicare $ 2,272,120 $ 2,387,841 $ 2,420,282 $ 2,541,296 $ 121,014 5.00 %
Total 2130 Health Insurance $ 28,999,884 $ 32,466,784 $ 37,401,396 $ 42,448,468 $ 5,047,072 13.49 %
Total 2130 Dental Insurance $ 1,057,196 $ 1,166,624 $ 1,300,511 $ 1,405,426 $ 104,915 8.07 %
Total 2130 Life Insurance $ 16,633 $ 21,893 $ 25,000 $ 25,000 $ — —
Subtotal - Health/Life Benefits $ 32,345,834 $ 36,043,142 $ 41,147,189 $ 46,420,190 $ 5,273,001 12.81 %
Total 2140 Unemployment $ 49,236 $ 46,568 $ 200,000 $ 200,000 $ — — %
Total 2150 Workers Compensation $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ — — %
Subtotal - Other Employee Benefits $ 549,236 $ 546,568 $ 700,000 $ 700,000 $ — — %
Total 2100 Employee Benefits $ 42,879,870 $ 47,332,786 $ 53,368,693 $ 59,420,232 $ 6,051,539 11.34 %
Object Code Summary (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Recommended Increase Increase
Salaries & Wages $ 163,757 $ 181,098 $ 179,264 $ 195,027 $ 15,763 8.79 %
Overtime $ — $ — $ — $ — $ — —
Personal Services $ 163,757 $ 181,098 $ 179,264 $ 195,027 $ 15,763 8.79 %
Contractual Services $ 42,716,112 $ 47,151,688 $ 53,189,429 $ 59,225,205 $ 6,035,776 11.35 %
Utilities $ — $ — $ — $ — $ — —
Supplies $ — $ — $ — $ — $ — —
Small Capital $ — $ — $ — $ — $ — —
Expenses $ 42,716,112 $ 47,151,688 $ 53,189,429 $ 59,225,205 $ 6,035,776 11.35 %
Total 2100 Employee Benefits $ 42,879,870 $ 47,332,786 $ 53,368,693 $ 59,420,232 $ 6,051,539 11.34 %
Budget Summary - Revolving Funds*
Funding Sources
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Estimate Projected Increase Increase
Directed Funding (Revolving Funds)$ 92,131 $ 68,819 $ 105,801 $ 193,069 $ 87,268 82.48 %
Total 2100 Employee Benefits $ 92,131 $ 68,819 $ 105,801 $ 193,069 $ 87,268 82.48 %
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Level-Service Requests (Revolving Funds)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Recommended Increase Increase
Total 2130 Health Insurance $ 89,727 $ 66,124 $ 102,448 $ 186,498 $ 84,050 82.04 %
Total 2130 Dental Insurance $ 2,404 $ 2,695 $ 3,353 $ 6,572 $ 3,219 95.98 %
Total 2100 Employee Benefits $ 92,131 $ 68,819 $ 105,801 $ 193,069 $ 87,268 82.48 %
Budget Summary - All Funds
Appropriation Summary
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Recommended Increase Increase
Compensation $ 163,757 $ 181,098 $ 179,264 $ 195,027 $ 15,763 8.79 %
Expenses $ 42,808,243 $ 47,220,506 $ 53,295,230 $ 59,418,274 $ 6,123,045 11.49 %
Total 2100 Employee Benefits $ 42,972,001 $ 47,401,605 $ 53,474,494 $ 59,613,301 $ 6,138,808 11.48 %
2100 Employee Benefits & Insurance Program: Shared Expenses
Town of Lexington, MA
FY2027 Recommended Budget & Financing Plan December 4, 2025
IV-3
Mission: To provide and manage a comprehensive property and liability management program for all
property and equipment in the Town.
Budget Overview: The property and liability management program consists of the following
elements:
•Property and Liability Insurance: The cost of premiums for policies that: (1) protect the Town
against property loss and damage; (2) insure the Town’s vehicles; and (3) cover the Town against
liability claims.
•Uninsured Losses: A continuing balance account for uninsured property losses, settlements and
deductibles contained in various insurance policies.
Authorized/Appropriated Staffing:
A portion of the Deputy Town Manager’s salary is charged to this line item in recognition of the
ongoing support provided.
Budget Recommendations:
The FY2027 overall recommendation for Property and Liability Insurance is $1,653,542, which is a
11.90% increase from the FY2026 appropriation.
1.Property and liability insurance premiums are projected to increase by $175,846 or 13.76%.
2.The budget is level funded for uninsured losses. The balance in this continuing balance account
as of June 30, 2025, is $1,118,573. Staff recommend a guideline of maintaining a fund balance
of approximately $1 million.
2200 Property & Liability Insurance Program: Shared Expenses
Town of Lexington, MA
FY2027 Recommended Budget & Financing Plan December 4, 2025
IV-1
Budget Summary
Funding Sources FY2024 FY2025 FY2026 FY2027 Dollar Increase Percent IncreaseActualActualEstimateProjected
Tax Levy $ 1,191,806 $ 1,352,990 $ 1,447,746 $ 1,622,708 $ 174,962 12.09 %
Transfers from Enterprise Funds to General Fund (Indirects)$ 25,039 $ 30,137 $ 29,950 $ 30,834 $ 884 2.95 %
Total 2200 Property & Liability Insurance $ 1,216,845 $ 1,383,127 $ 1,477,696 $ 1,653,542 $ 175,846 11.90 %
Appropriation Summary FY2024 FY2025 FY2026 FY2027 Dollar Increase Percent IncreaseActualActualAppropriationRecommended
Compensation $ 41,220 $ 44,233 $ 43,639 $ 48,076 $ 4,437 10.17 %
Expenses $ 1,175,624 $ 1,338,893 $ 1,434,057 $ 1,605,466 $ 171,409 11.95 %
Total 2200 Property & Liability Insurance $ 1,216,845 $ 1,383,127 $ 1,477,696 $ 1,653,542 $ 175,846 11.90 %
Level-Service Requests FY2024 FY2025 FY2026 FY2027 Dollar Increase Percent IncreaseActualActualAppropriationRecommended
Total 2210 Property & Liability Insurance $ 1,016,845 $ 1,183,127 $ 1,277,696 $ 1,453,542 $ 175,846 13.76 %
Total 2220 Uninsured Losses $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ — —
Total 2200 Property & Liability Insurance $ 1,216,845 $ 1,383,127 $ 1,477,696 $ 1,653,542 $ 175,846 11.90 %
Object Code Summary FY2024 FY2025 FY2026 FY2027 Dollar Increase Percent IncreaseActualActualAppropriationRecommended
Salaries & Wages $ 41,220 $ 44,233 $ 43,639 $ 48,076 $ 4,437 10.17 %
Overtime $ — $ — $ — $ — $ — —
Compensation $ 41,220 $ 44,233 $ 43,639 $ 48,076 $ 4,437 10.17 %
Contractual Services $ 1,175,624 $ 1,338,893 $ 1,434,057 $ 1,605,466 $ 171,409 11.95 %
Utilities $ — $ — $ — $ — $ — —
Supplies $ — $ — $ — $ — $ — —
Small Capital $ — $ — $ — $ — $ — —
Expenses $ 1,175,624 $ 1,338,893 $ 1,434,057 $ 1,605,466 $ 171,409 11.95 %
Total 2200 Property & Liability Insurance $ 1,216,845 $ 1,383,127 $ 1,477,696 $ 1,653,542 $ 175,846 11.90 %
2200 Property & Liability Insurance Program: Shared Expenses
Town of Lexington, MA
FY2027 Recommended Budget & Financing Plan December 4, 2025
IV-2
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY2027 Proposed Budget - Human Services Department Presentation
PRESENTER:
Dana Bickelman, Director of Human
Services
ITEM
NUMBER:
I.4
SUMMARY:
Category: Informing
No vote is requested for this agenda item.
Review preliminary FY2027 budget for the Human Services Department.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/4/2025 3:15pm
ATTACHMENTS:
Description Type
FY27 Human Services Budget Request Backup Material
Human Services Department
Requested Budget
Fiscal Year 2027
Submitted by: Dana Bickelman, Director of Human
Services
Select Board Presentation
December 4, 2025
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Mission: The Human Services Department connects Lexington residents of all ages to
information, support, and educational services, and is responsible for managing the Lexpress
bus system and other transportation initiatives. The department seeks to identify the unmet
needs of our community by providing outreach and prevention services that promote physical
and mental well being for families, seniors, veterans, and youth.
Budget Overview: The Human Services Department is requesting a level-service budget. The
requested FY2027 All Funds budget is $2,322,889 which reflects an increase of $143,005, or
6.56%, from FY2026. Compensation will increase by $131,200, or 14.17%, and expenses
increase by $11,805 or 0.94%. The All Funds budget includes funding from a Massachusetts
Executive Office of Aging & Independence (EOAI) grant (formerly EOEA), the MBTA Suburban
Transportation grant, and the Senior Services Revolving Fund (formerly known as the Council on
Aging Programs Revolving Fund).
The General Fund budget request (All Funds less the revolving fund and grant-supported
spending) is $1,910,088 and reflects a $206,491 or 12.12% increase, with a $97,820, or 12.99%
increase in compensation and a $108,671, or 11.44%, increase in expenses.
In FY2025, the Town undertook a Class & Compensation Study covering the Lexington
Municipal Employees Association, the Lexington Municipal Management Association, and non-
union personnel. The FY2027 budget incorporates the results of that study.
Administration and Outreach:
The Human Services Department is responsible for the program development and
implementation of Lexington's Senior Services (Council on Aging), Transportation Services,
Veterans Services, and Youth & Family Services. The Human Services Director and
Administrative support staff provide programmatic oversight and support to department divisions
and community volunteer initiatives.
Senior/Youth and Family Services:
Staff plan and implement services and programs to youth, families, and older adults. Services
include assessment, information and referral, brief counseling and case management,
enrichment programming, family support, senior and general community outreach, and school
collaboration. Services are provided to Lexington residents who may be in need of additional
supportive services to help them meet basic needs and live safely in the Lexington community.
The department also collaborates with other Town departments and community agencies to
provide outreach, support, and educational programming addressing mental health and well
being.
6000 - Health & Human Services 1
Veterans Services:
The Veterans Services Division is part of a regional District, which includes the towns of
Lexington, Bedford and Carlisle. The staff consists of one full-time District Director, and one
part-time Veteran Services Officer who supports Bedford. The staff administer Chapter 115
benefits as mandated by Massachusetts General Law. In addition, District staff link veterans and
their families to the Federal, State, and local resources to which they are entitled.
Transportation Services:
The Transportation Services Division works to meet the diverse transportation needs of
Lexington, from encouraging and educating people about pedestrian, bike and transit options, to
assisting those with less mobility with transportation alternatives. In 2020, the Transportation
Manager was named the Safe Routes to School (SRTS) Coordinator for the Town. In 2022, this
national, state, and local program expanded from a K-8 focus to a K-12 focus. The
Transportation Services Division not only provides direct transportation services via Lexpress
and Lex-Connect, but consultation with individuals and families on their transportation options,
and programming, particularly on bike education and options for reducing single occupancy
vehicle travel. The Division has also remained active with a number of groups to promote more
regional transportation initiatives.
Department Initiatives:
1. Strengthen language access and improve residents’ ability to navigate Town services by
expanding translated materials, increasing access to interpretation across programs, and
enhancing community outreach in culturally responsive ways. This department-wide
initiative aims to ensure all residents can understand, access, and benefit from the full
scope of Human Services resources.
2. Introduce residents to the department’s expanded roles, including newly established
external-facing positions focused on advancing Diversity, Equity, and Inclusion across all
divisions and community programs.
3. In collaboration with the Town Manager’s Office and Finance Department, provide
enhanced community education and outreach around Lexington’s Property Tax Relief
Programs to ensure residents are aware of available supports.
4. Expand education and community programming focused on Alzheimer’s disease and
related dementias, supporting individuals and caregivers while working toward the
designation of Lexington as a Dementia-Friendly Community.
5.Continue to expand and improve accessible, sustainable, and inclusive transportation
options for Lexington residents. This includes increasing Lexpress ridership, enhancing
service quality, promoting safe walking, biking, and rolling to school among youth, and
broadening community awareness of all available transit options.
6.Enhance outreach, benefits assistance, and community connections for Lexington’s
veterans and their families. Expand awareness of available state and federal benefits,
increase participation in local recognition events, and foster partnerships that promote
health, housing stability, and well-being.
Program Improvement Requests Comp.Expenses Benefits Total
Housing Case Coordinator $ 63,208 $ — $ 23,173 $ 86,381
Total 6000 by Request $ 63,208 $ — $ 23,173 $ 86,381
6000 - Health & Human Services 2
Budget Summary - General Fund
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $1,328,915 $1,200,523 $1,537,361 $1,745,852 $208,491 13.56%
Veterans Benefits Reimbursement $61,498 $30,109 $19,236 $19,236 $0 —%
TDM Allocation $125,000 $125,000 $125,000 $125,000 $0 —%
Fees
Lexpress Fares $23,777 $20,721 $22,000 $20,000 $(2,000)(9.09)%
Total 6000 - General Fund $1,539,190 $1,376,353 $1,703,597 $1,910,088 $206,491 12.12%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Appropriation Summary Actual Actual Revised Request Increase Increase
Compensation $688,752 $724,594 $753,284 $851,104 $97,820 12.99%
Expenses $850,437 $651,760 $950,313 $1,058,984 $108,671 11.44%
Total 6000 - General Fund $1,539,189 $1,376,354 $1,703,597 $1,910,088 $206,491 12.12%
Program Summary (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Request Increase Increase
Total 6110 Administration $192,481 $226,617 $230,612 $256,618 $26,006 11.28%
Total 6140 Veterans Services $53,970 $56,480 $93,172 $72,173 $(20,999)(22.54)%
Total 6150 Youth & Family Services $190,033 $190,085 $216,415 $286,761 $70,346 32.51%
Total 6170 Senior Services & Community Programs $194,074 $196,847 $214,480 $229,401 $14,921 6.96%
Total 6210 Transportation Services $908,632 $706,324 $948,918 $1,065,135 $116,217 12.25%
Total 6000 - General Fund $1,539,190 $1,376,353 $1,703,597 $1,910,088 $206,491 12.12%
Object Code Summary (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Request Increase Increase
Salaries & Wages $688,752 $724,594 $753,284 $851,104 $97,820 12.99%
Overtime $0 $0 $0 $0 $0 —%
Personal Services $688,752 $724,594 $753,284 $851,104 $97,820 12.99%
Contractual Services $821,325 $618,945 $857,393 $952,794 $95,401 11.13%
Utilities $1,350 $625 $59,340 $66,210 $6,870 11.58%
Supplies $24,960 $29,064 $31,080 $37,480 $6,400 20.59%
Small Capital $2,802 $3,126 $2,500 $2,500 $0 —%
Expenses $850,437 $651,760 $950,313 $1,058,984 $108,671 11.44%
Total 6000 - General Fund $1,539,189 $1,376,354 $1,703,597 $1,910,088 $206,491 12.12%
6000 - Health & Human Services 3
Budget Summary - Revolving Funds* and Grants
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
EOAI Grant $124,992 $126,112 $126,112 $144,128 $18,016 14.29%
Veterans Services Regional Funding $81,400 $111,899 $100,374 $105,904 $5,530 5.51%
Senior Services Revolving Fund*$54,371 $58,496 $75,000 $75,000 $0 —%
MBTA Grant $67,162 $81,933 $84,801 $87,769 $2,968 3.50%
Innovation Transit Grant $0 $0 $90,000 $0 $(90,000)(100.00)%
Community Transit Grant $0 $200,000 $0 $0 $0 —%
Total 6000 - Non-General Fund $327,925 $578,440 $476,287 $412,801 $(63,486)(13.33)%
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Appropriations Summary (Non-General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
EOAI Grant $110,748 $116,807 $126,112 $144,128 $18,016 14.29%
Personal Services $85,359 $93,239 $77,070 $104,497 $27,427 35.59%
Expenses $25,389 $23,568 $49,042 $39,631 $(9,411)(19.19)%
Veterans Services Regional Funding $95,635 $100,136 $100,374 $105,904 $5,530 5.51%
Personal Services $91,627 $95,838 $95,257 $101,210 $5,953 6.25%
Expenses $4,008 $4,298 $5,117 $4,694 $(423)(8.27)%
Senior Services Revolving Fund
Expenses $44,602 $42,968 $75,000 $75,000 $0 —%
Transportation Services Grant Funding
Expenses $67,162 $281,933 $174,801 $87,769 $(87,032)(49.79)%
Total 6000 - Non-General Fund $318,147 $541,844 $476,287 $412,801 $(63,486)(13.33)%
Appropriations Summary (All Funds)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Request Increase Increase
Compensation $865,738 $913,671 $925,611 $1,056,811 $131,200 14.17%
Expenses $991,598 $1,004,527 $1,254,273 $1,266,078 $11,805 0.94%
Total 6000 Human Svcs (All Funds)$1,857,336 $1,918,198 $2,179,884 $2,322,889 $143,005 6.56%
6000 - Health & Human Services 4
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
FY2024 FY2025 FY2026 FY2027
Authorized/Appropriated Staffing Budget Budget Budget Request
Director of Human Services 1 1 1 1
Senior Services Director 1 1 1 1
Youth & Family Services Manager 1 1 1 1
Clinical Engagement & Community
Equity Officer*1 1 1 1
Community Engagement Coordinator**———0.43
Senior Services Coordinator 1 1 1 1
Health Outreach Clinician 0.57 0.57 0.57 0.57
Office Manager 1 1 1 1
Department Assistant 0.69 0.69 0.69 0.69
Veterans Services District Director***1 1 1 1
Veterans Services Officer***0.51 0.51 0.51 0.51
Transportation Services Manager 1 1 1 1
Department Transportation Assistant 0.8 0.8 0.8 0.8
Registered Dietician****PT PT PT PT
Senior Services Assistant****PT PT PT PT
Total FTE 10.57 10.57 10.57 11
Total FT/PT 8FT / 6PT 8FT / 6PT 8FT / 6PT 8FT / 7PT
*In FY2026, the Town Manager reclassified the Clinical & Community Outreach Manager as the Clinical Engagement & Community Equity Officer to support town DEI services.
**In FY2026, the Town Manager created the part-time non-benefited Community Engagement Coordinator position to support town DEI services.
***The Veterans Services District Director and Officer are shared positions between Lexington, Bedford, and Carlisle.
****The part-time temporary positions of Registered Dietician and Senior Services Assistant are fully funded by grants from the Executive Office of Aging & Independence (formerly the Executive Office of Elder Affairs).
6000 - Health & Human Services 5
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Element: 6110 Administration and Outreach
Budget Description: Human Services Department administrative staff provide customer
service and oversee the daily operations of the Human Services Department, the Lexington
Community Center, and a wide range of outreach, educational, and wellness programs for
residents of all ages. They support programming, collect and track data, and work closely with
the Council on Aging Board, the Age Friendly Working Group, the Friends of the Council on
Aging, and the Human Rights Committee.
The Department also partnered with the Town Manager’s Office and the Select Board to identify
new local initiatives that respond to the needs of residents. Upcoming efforts include bringing
articles to Special Town Meeting to strengthen support for veterans, advance the newly adopted
HERO Act, and expand the property tax work-off program by creating a job bank and developing
new job placement opportunities.
The Human Services Department plays a central role in advancing equity and inclusion across
Lexington. Staff are actively engaged in equity-focused initiatives across all service areas,
including Veterans, Senior Services, Youth & Family Services, and Transportation, as well as
through partnerships with the Human Rights Committee, Commission on Disability, and
community organizations such as LexPride. This external-facing work ensures that the
Department’s DEI efforts are felt by all residents we reach, from older adults to youth, families,
and veterans, as well as those who rely on accessible and inclusive transportation.
In January, following the departure of the Chief Equity Officer, the Town restructured Diversity,
Equity, and Inclusion (DEI) functions to include both an internal equity role within Human
Resources and an external, community-facing role within Human Services. This approach builds
on existing work in Human Services and provides a natural framework for deeper collaboration
with residents, community groups, and local organizations.
Several neighboring communities, including Arlington and Newton, have successfully integrated
DEI into their Human Services divisions. Lexington’s updated model reflects these best practices
and ensures that equity is not only an internal priority but also a visible, community-wide
commitment.
Staff members also train and supervise volunteers who contribute hundreds of hours each year
to the Community Center and Human Services operations. They assist eligible residents in
applying for the Senior Services Tax Work-Off Program and provide training for placement in
Town departments. Volunteers also help with administrative work, customer service, senior trips,
dining programs, discussion groups, and the Fix-It Shop.
6000 - Health & Human Services 6
Budget Detail:
The FY2027 requested budget is increase from the FY2026 budget, and includes a $26,006 or
13.35% increase in wages due to contractually obligated step increases and cost of living
adjustments. Compensation does not include any estimate of prospective cost of living
increases for contracts expiring on or before June 30, 2026. Funds for prospective increases
are captured in the Salary Adjustment account within the Town Manager’s budget. Expenses
are level-funded.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $172,185 $193,090 $194,312 $220,818 $26,506 13.64%
511010 Part-Time Wages $0 $0 $0 $0 $0 —%
514090 Longevity $0 $0 $500 $0 $(500)(100.00)%
512000 Seasonal Part-Time $0 $0 $0 $0 $0 —%
Subtotal Compensation $172,185 $193,090 $194,812 $220,818 $26,006 13.35%
520000 Contract Services $1,807 $3,732 $2,000 $2,000 $0 —%
530000 Professional Services $0 $1,869 $1,500 $1,500 $0 —%
538080 Printing & Forms $1,675 $109 $1,000 $1,000 $0 —%
572000 Mileage $505 $239 $500 $500 $0 —%
542020 Postage & Mailing $6,519 $12,000 $12,000 $12,000 $0 —%
530060 Prof Dev & Training $660 $2,046 $2,000 $2,000 $0 —%
530040 Sem./Workshops/Conf.$0 $90 $2,500 $2,500 $0 —%
534030 Mobile Devices $175 $0 $2,605 $2,605 $0 —%
558010 Clothing & Safety Equipment $0 $0 $2,200 $2,200 $0 —%
542000 Office Supplies $5,832 $10,196 $5,495 $5,495 $0 —%
573000 Membership/Dues $320 $120 $1,500 $1,500 $0 —%
542040 Office Equipment $2,802 $3,126 $2,500 $2,500 $0 —%
Subtotal Expenses $20,295 $33,527 $35,800 $35,800 $0 —%
Total 6110 Human Services Administration $192,480 $226,617 $230,612 $256,618 $26,006 11.28%
6000 - Health & Human Services 7
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Element: 6140 Veterans Services
Budget Description: The Veterans Services District supports the needs of local veterans and
their dependents by administering veterans’ benefits as required by Massachusetts General Law
Chapter 115. The district staff serve as a single point of service for information and referrals to
numerous town, state and federal VA benefits and services available to veterans and their
dependents, as well as link them to support services that are available to all Lexington residents.
This budget also supports funding for Town Veterans events in collaboration with the Town
Celebrations Committee.
The District provides services to the Town of Lexington, Town of Bedford, and the Town of
Carlisle, and is comprised of a full-time District Director and a part-time Veterans Services
Officer (VSO). The District Director maintains the central office at the Lexington Community
Center as well as the Carlisle office, while the VSO is primarily based in Bedford. Both staff are
available by cell phone, regular office hours, and scheduled visits in the community.
The Veterans Services Division is part of a District, which includes the towns of Bedford and
Carlisle. The District has been approved by the Executive Office of Veteran Services. The
District started in 2012 when Bedford was added, and then increased to 3 towns when Carlisle
joined in 2019. The staff consists of one full-time District Director and one part-time Veteran
Services Officer. The staff administer Chapter 115 benefits as mandated by Massachusetts
General Law. In addition, District staff connects veterans and their families to the Federal, State,
and local resources to which they are entitled. The office assists with applications for benefits by
educating, filling out application documents, and submitting appropriate claims to the United
States Veterans Administration.
Budget Detail:
The FY2027 requested All Funds budget reflects a decrease of $(15,469) or (7.99)%.
Contractual services for Lexington Veteran's Benefits is decreased for FY2027 after reviewing
actual disbursement rates. The increase in mileage is a result of the District Director being voted
to the Executive Board of Massachusetts Veteran Service Officer Association. Since the
Executive Board is for the entire state, the meetings are held in the different regions to
accommodate the entire board. This is in addition to traveling to the trainings, conferences, and
outreach events. The funds for Professional Services are for Tyler Veteran Benefits, which is the
software program that is used to create and submit Veterans Administration claims. The reason
for the increase for seminar funds is for the Massachusetts Veteran Service Officer Association
multi-day training that takes place once a year.
The Town of Lexington is reimbursed at the maximum reimbursement rate of 75% by the State
of Massachusetts for approved Veterans benefits under Chapter 115 because the Director is a
6000 - Health & Human Services 8
certified VSO. Otherwise, the Town would only be reimbursed at 50%. The Town of Bedford is
responsible for 100% of the part-time VSO’s salary and 50% of the Director’s salary, while the
Town of Carlisle is responsible for 10% of the Director’s salary, per the Inter-Municipal
Agreement. Cases that originate from the VA Hospital are fully reimbursed back to the Town of
Bedford.
Budget Data (by Object Code) - General Fund
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $32,087 $36,339 $36,342 $39,633 $3,291 9.06%
514000 Other Compensation $0 $0 $0 $0 $0 —%
Subtotal Compensation $32,087 $36,339 $36,342 $39,633 $3,291 9.06%
538100 Veterans Benefits $19,788 $19,236 $54,000 $30,000 $(24,000)(44.44)%
538080 Printing & Forms $114 $29 $1,200 $480 $(720)(60.00)%
530000 Professional Services $160 $180 $200 $480 $280 140.00%
572000 Mileage $975 $414 $350 $610 $260 74.29%
530040 Sem./Workshops/Conf.$442 $14 $400 $320 $(80)(20.00)%
534030 Mobile Devices $0 $0 $170 $170 $0 —%
558000 Supplies $312 $156 $350 $320 $(30)(8.57)%
573000 Membership/Dues $92 $112 $160 $160 $0 —%
Subtotal Expenses $21,883 $20,141 $56,830 $32,540 $(24,290)(42.74)%
Total Veterans Svcs. General Fund $53,970 $56,480 $93,172 $72,173 $(20,999)(22.54)%
Budget Data (by Object Code) - Regional Funding
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Part-time Wages $89,170 $94,785 $95,257 $101,210 $5,953 6.25%
519000 Benefits $2,456 $1,053 $0 $0 $0 —%
Subtotal Compensation $91,626 $95,838 $95,257 $101,210 $5,953 6.25%
520000 Contract Services $2,328 $2,671 $0 $0 $0 —%
530000 Professional Services $240 $269 $300 $720 $420 140.00%
572000 Mileage $0 $890 $992 $1,382 $390 39.31%
530040 Sem./Workshops/Conf.$663 $21 $600 $480 $(120)(20.00)%
534030 Mobile Devices $0 $0 $672 $672 $0 —%
538080 Printing & Forms $171 $44 $1,800 $720 $(1,080)(60.00)%
558000 Supplies $468 $235 $513 $480 $(33)(6.43)%
573000 Membership/Dues $138 $168 $240 $240 $0 —%
Subtotal Expenses $4,008 $4,298 $5,117 $4,694 $(423)(8.27)%
Total Veterans Svcs. Regional Funding $95,634 $100,136 $100,374 $105,904 $5,530 5.51%
Total 6140 Veterans Svcs. (All Funds)$149,605 $156,616 $193,546 $178,077 $(15,469)(7.99)%
6000 - Health & Human Services 9
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Element: 6150 Youth & Family Services
Budget Description: The Youth & Family Services Division plans and implements social work
services, including outreach and community programming. Staff provide information and referral
resources, assessments, connections to subsidy programs, limited case management, financial
assistance, and support services to the Lexington community.
The Youth & Family Services Manager provides mental health support and referrals, short-term
case management, and community education, focusing on residents under the age of 60. The
Manager co-leads the Youth Substance-Use Subcommittee through the School Health Advisory
Council (SHAC) and collaborates with Public Safety, Health, and School staff on the Community
Crisis Intervention Team.
The Clinical and Community Outreach Manager position was created in response to priorities set forth by the School Committee and Select Board regarding the mental health needs of residents.
This Manager provides case management and short-term mental health services to residents
across the lifespan, while also engaging with local groups, providers, and businesses to build
relationships and promote Human Services programs. In FY2026, this position will be taking on
additional responsibilities related to the restructuring of diversity, equity, and inclusion services;
the position has been regraded and renamed the Clinical Engagement & Community Equity
Officer.
The Division supervises social work interns who coordinate outreach and subsidy programs,
provide limited case management, and participate in department-sponsored activities and
events. All interns are receiving school credit for their completed hours.
Since our last budget presentation, the Division achieved its programming and housing initiatives
by maintaining the housing case manager contract and implementing and participating in 20
community programs. This reflects efficient resource use and expanded services beyond the
original plan. Building on this progress, the Division plans to increase housing supports and
community programming in FY2027 to reach more residents and address emerging needs.
Budget Detail:
The FY2027 requested budget reflects an increase of $70,346, or 32.51%, from FY2026, which
reflects level funded expenses plus diversity, equity, and inclusion funding moving from the Town
Manager's Office, and a $45,346 or 25.34% increase in compensation due to contractually
obligated step increases and cost of living, regrading of the Clinical Engagement & Community
Equity Officer, and the addition of a part-time Community Engagement Coordinator to the budget
to support the town's diversity, equity, and inclusion programming and initiatives.
In recent budget cycles, the Youth & Family Services Division has funded half the cost of the
William James INTERFACE mental health referral service, shared with the schools. The contract
6000 - Health & Human Services 10
ends in November 2025. In its place, the Division as of September implemented a new Mental
Health Referral Program, free to residents needing assistance accessing supports. This program
will be staffed primarily by master’s-level social work interns, with oversight from the two Division
Managers.
The Division continues a strong partnership with The Casa Project through the Massachusetts
Coalition for the Homeless. Casa offers a one-stop resource for households at risk of
displacement, providing assistance with rental arrears, utility payments, affordable housing
applications, and maximizing income through benefits enrollment. Because the Casa contract
was originally structured November–November rather than July–June, adjustments were made
with the Finance Department to align with the fiscal year.
Looking ahead, the Division anticipates an increase in MOU referrals in FY2027, with $15,000
allocated for a new housing-related contract. Housing needs consume a growing portion of staff
time: as of September 4, 2025, 11% of documented staff time was devoted to cases where
housing was the primary concern, compared to 6.7% in FY2024 and 9.6% in FY2025. This does
not include cases where housing was a secondary issue, suggesting overall demand will
continue to rise. The Division’s goal is to continue the Casa contract as a cost-effective interim
measure until a permanent solution—adding a dedicated housing case manager—can be
implemented (see PIR).
In FY2027, in order to support townwide DEI goals and initiatives, $25,000 in funding allocated
for equity work in the Town Manager's Office budget was reallocated to Youth & Family Services.
The funds are broken out across several line items within this budget to support the newly
created Community Engagement Coordinator position, implementation of community
programming, and support of the Human Rights Committee. The Division is also prioritizing DEI
and language access by funding translation of outreach materials and updating promotional
materials. In addition, staff will pursue continuing education in social justice to remain informed
at local, state, and federal levels, strengthening service delivery. In future years, the department
will strive to align budget with actual spending once data is available.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $163,941 $160,360 $178,915 $196,186 $17,271 9.65%
511010 Part-Time Wages $0 $0 $0 $28,075 $28,075 —%
Subtotal Compensation $163,941 $160,360 $178,915 $224,261 $45,346 25.34%
520000 Contract Services $18,551 $23,357 $30,000 $37,370 $7,370 24.57%
538080 Printing & Forms $0 $0 $500 $1,000 $500 100.00%
530000 Professional Services $1,192 $81 $350 $9,350 $9,000 2571.43%
572000 Mileage $91 $286 $200 $1,000 $800 400.00%
530040 Sem./Workshops/Conf.$1,407 $1,282 $1,870 $3,370 $1,500 80.21%
534030 Mobile Devices $575 $0 $1,210 $1,810 $600 49.59%
558000 Supplies $2,082 $2,254 $2,870 $7,200 $4,330 150.87%
573000 Membership/Dues $0 $311 $500 $500 $0 —%
558010 Clothing & Safety Equipment $2,194 $2,155 $0 $0 $0 —%
Subtotal Expenses $26,092 $29,726 $37,500 $62,500 $25,000 66.67%
Total 6150 Youth and Family Services $190,033 $190,086 $216,415 $286,761 $70,346 32.51%
6000 - Health & Human Services 11
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Element: 6170 Senior Services
Budget Description: The Senior Services Director is responsible for the division's general
operations, including supervising division staff (Senior Services Coordinator, Health Outreach
Clinician, Dietitian, and support staff). The Director also oversees, plans, and implements
services provided to adults 60 and over in the Lexington community, including outreach,
assessment, information and referral, limited case management, financial assistance, and
consultation with families and facilitates caregiver support groups.
The Senior Services Coordinator plans and implements programs for seniors as well as
assisting residents with resources and referrals. The Coordinator also collaborates with
volunteers and community partners on programs and services such as SHINE, the AARP tax
program and Sand for Seniors. The Health Outreach Clinician is responsible for the Senior
Health Outreach Program, which includes regular visits to Lexington's most frail and vulnerable
homebound seniors. The outreach clinician also collaborates with the health department on
wellness clinics, vaccine clinics, and monthly visits to the villages. The dietician conducts one-
on-one appointments, monthly nutrition talks, and a support group focused on intuitive eating.
The Senior Services Division is dedicated to the health and wellbeing of Lexington’s residents
aged 60 and older, currently 27% of the Town’s population. The Senior Services Division works
jointly with the Council on Aging and Friends of the Council on Aging boards, reporting on trends,
programming, and service needs. This includes Age-Friendly initiatives such as Aging in Place
Resource Fair which outlined resources available to the community.
Budget Detail:
The overall FY2027 All Funds budget is increasing by $32,937, or 7.93% from FY2026. General
Fund compensation will increase by $14,921 or 7.85% due to contractually obligated increases
and cost of living adjustments. General Fund expenses are level-funded. We have decided not
to contribute the shares to Minuteman Senior Services because we have decided to reallocate
that money for programs and services for residents. We benchmarked this with other towns and
found we were an outlier by paying these funds. We have researched with Minuteman Senior
Services and have confirmed there will be no adverse impact on the services they provide. By
no longer giving those shares, the department can put more money toward senior programs.
The Senior Services Revolving Fund (formerly known as the Council on Aging Programs
Revolving Fund) is level-funded compared to FY2026. The Executive Office of Aging &
Independence (EOAI) formula grant is increasing by 14.29% in accordance with state funding.
Operational efficiencies have led to a decrease in printing costs, which is offset by an increase in
personal services due to the recent class and compensation study.
6000 - Health & Human Services 12
Budget Data (by Object Code) - General Fund
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $130,651 $134,581 $138,666 $152,851 $14,185 10.23%
514090 Longevity $0 $0 $840 $1,320 $480 57.14%
511010 Part-Time Wages $46,389 $47,367 $50,469 $50,725 $256 0.51%
Subtotal Compensation $177,040 $181,948 $189,975 $204,896 $14,921 7.85%
520000 Contract Services $10,487 $7,994 $11,000 $9,800 $(1,200)(10.91)%
538080 Printing & Forms $191 $60 $500 $500 $0 —%
530000 Professional Services $75 $200 $900 $900 $0 —%
572000 Mileage $978 $1,160 $1,100 $1,100 $0 —%
530040 Sem./Workshops/Conf.$710 $415 $3,000 $3,000 $0 —%
534030 Mobile Devices $0 $0 $0 $0 $0 —%
558000 Supplies $2,320 $2,548 $5,400 $5,400 $0 —%
571000 Travel $0 $0 $0 $1,200 $1,200 —%
573000 Membership/Dues $2,162 $2,522 $2,605 $2,605 $0 —%
Subtotal Expenses $16,923 $14,899 $24,505 $24,505 $0 —%
Total 6170 General Fund $193,963 $196,847 $214,480 $229,401 $14,921 6.96%
Budget Data (by Object Code) - Grants and Revolving Fund
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $21,263 $22,184 $22,644 $25,631 $2,987 13.19%
511010 Part-Time Wages $64,096 $71,055 $54,426 $78,866 $24,440 44.91%
Subtotal EOAI Grant Compensation $85,359 $93,239 $77,070 $104,497 $27,427 35.59%
520000 Contract Services $13,402 $13,396 $31,497 $28,086 $(3,411)(10.83)%
538080 Printing & Forms $9,222 $8,732 $14,000 $8,000 $(6,000)(42.86)%
542000 Office Supplies $2,765 $1,440 $3,545 $3,545 $0 —%
Subtotal EOAI Grant Expenses $25,389 $23,568 $49,042 $39,631 $(9,411)(19.19)%
Total EOAI Grant $110,748 $116,807 $126,112 $144,128 $18,016 14.29%
Senior Services Revolving Fund
520000 Contract Services $42,697 $39,588 $75,000 $70,000 $(5,000)(6.67)%
542000 Office Supplies $1,905 $3,380 $0 $5,000 $5,000 —%
Subtotal Senior Services Revolving Fund $44,602 $42,968 $75,000 $75,000 $0 —%
Total 6170 (All Funds)$349,423 $356,623 $415,592 $448,529 $32,937 7.93%
6000 - Health & Human Services 13
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Element: 6210 Transportation Services
Budget Description: The Transportation Services Division supports Lexington’s diverse mobility
needs by promoting walking, biking, and transit options while ensuring access for residents with
limited mobility. The Division manages Lexpress and the Town’s taxi safety-net program, serves
as liaison to the MBTA, coordinates Safe Routes to School, and provides individualized
transportation counseling, Charlie Cards, and travel training.
Lexpress ridership continues to climb following the pandemic: FY23 ridership rose 28% over
FY22, FY24 by 40%, and FY25 by 10.2% (38,711 rides). Limitless Pass sales increased 7.4%,
and fare revenue remained stable despite the timing of pass sales between fiscal years.
In FY25, the Division issued an RFP for new service and vehicles, with new buses arriving in fall
2025 (FY26) featuring redesigned wraps informed by public input. The Division secured
$116,000 toward the new contract and an additional $75,000 in MassDOT operating support,
supplementing the long-standing MBTA grant.
Transportation Services partnered with Lexington Public Schools on a district-wide travel survey
and secured agreement to implement pedestrian and bicycle education for 2nd- and 4th-grade
students beginning in FY26. Staff conducted 741 individual transportation consultations and
continue to collaborate regionally to expand both fixed-route and demand-response options.
FY25 programming included Bike Smart Youth, Smart Cycling, Bike Rodeo, Breakfast on the
Bikeway, and Transit Explorers (including a new senior version). The Safe Routes to School
Task Force continues to grow and expand active-transportation engagement across the district.
Budget Detail:
The All Funds FY2027 Transportation Services request reflects a $29,185, or 2.60% increase
from FY2026. Compensation is set to increase $8,256 or 5.39% due to contractually obligated
increases and cost of living adjustments.
The FY2027 General Fund Contract Services reflects an increase of $103,691 or 14.36%; while
the Lexpress contract is increasing by 2%, currently the availability of grant funding to support
the FY2027 contract is unknown - therefore the budget will need to be balanced with General
Fund support. If grant funding becomes available for FY2027, it will reduce the General Fund
contribution to this service. Contract Services represents the total Lexpress contract rate, offset
by known grants. Starting in FY2026, gasoline and diesel for Lexpress is being broken out from
the contract as an independent line item.
6000 - Health & Human Services 14
$8,200 in memberships & dues reflects the annual cost for membership to the 128 Business
Council TMA. Membership allows residents to ride the REV Shuttle between Lexington Center
and Alewife and also includes technical assistance for transportation planning, and a
transportation incentive program for Town employees.
Budget Data (by Object Code) - General Fund
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $99,752 $104,145 $103,106 $108,281 $5,175 5.02%
511010 Part-Time Wages $43,747 $48,712 $50,134 $53,215 $3,081 6.15%
Subtotal Compensation $143,499 $152,857 $153,240 $161,496 $8,256 5.39%
520000 Contract Services $749,655 $540,020 $722,323 $826,014 $103,691 14.36%
530000 Professional Services $0 $975 $2,150 $750 $(1,400)(65.12)%
538080 Printing & Forms $4,649 $2,659 $4,000 $3,500 $(500)(12.50)%
572000 Mileage $0 $211 $100 $100 $0 —%
530060 Prof Dev & Training $420 $175 $500 $500 $0 —%
571000 Travel $0 $0 $750 $650 $(100)(13.33)%
530040 Sem./Workshops/Conf.$275 $113 $500 $500 $0 —%
531030 Gasoline/Diesel $0 $0 $54,750 $61,000 $6,250 11.42%
534030 Mobile Devices $600 $625 $605 $625 $20 3.31%
558000 Supplies $1,501 $1,437 $2,000 $1,800 $(200)(10.00)%
573000 Membership/Dues $8,033 $7,253 $8,000 $8,200 $200 2.50%
Subtotal Expenses $765,133 $553,468 $795,678 $903,639 $107,961 13.57%
Total 6210 General Fund $908,632 $706,325 $948,918 $1,065,135 $116,217 12.25%
Budget Data (by Object Code) - MBTA Grant
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
468000 MBTA Grant $67,162 $81,933 $84,801 $87,769 $2,968 3.50%
468000 MDOT Transit Innovation Grant $0 $0 $90,000 $0 $(90,000)(100.00)%
468000 Community Transit Grant $0 $200,000 $0 $0 $0 —%
Subtotal Expenses $67,162 $281,933 $174,801 $87,769 $(87,032)(49.79)%
Total 6210 Trans. Services (All Funds)$975,793 $988,257 $1,123,719 $1,152,904 $29,185 2.60%
6000 - Health & Human Services 15
Human Services Department
Program Improvement Request
Fiscal Year 2027
Submitted by:
Dana Bickelman, Director of Human Services
FY2027 Program Improvement Request #1 of 1
Department:6000 Human Services
Element:6150 - Youth & Family Services
PIR Title:Housing Case Coordinator
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2027 Only FY2027 & Future FY2027 Request
Compensation
511000 Regular Wages 1.00 $ 63,208 $ 63,208
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 1.00 $ — $ 63,208 $ 63,208
Benefits
Benefits Eligible?1 $ 23,173 $ 23,173
Expenses
$ —
$ —
$ —
Total Expenses $ — $ — $ —
Purpose/Description of Request:
The Human Services Department is requesting ongoing funding for a full-time, benefited position
for a Housing Coordinator in the Youth and Family Services Division.
As the Human Services Department expands to meet the growing needs of the community, it
has become clear that a dedicated, full-time Coordinator is essential. Human Services
Department housing case management needs are currently addressed through the Youth and
Family Services Division's partnership with the Casa Project through the Massachusetts
Coalition for the Homeless. While valuable, the Casa Project contract is limited in scope, only
offers virtual services, and cannot meet the growing demand for in-person, comprehensive
support in our community. A dedicated Coordinator within Human Services would allow the
department to centralize housing case management, replace the Casa Project partnership
entirely, and provide direct, consistent support to all residents in needs.
Human Services is committed to ensuring that every person who reaches out is connected to the
resources and support they need to thrive. A dedicated Coordinator would provide direct service,
offering consistent, confidential, and professional assistance to individuals and families.
Essential responsibilities of the position would include:
•Meeting with residents onsite to assess needs and provide short-term case management.•Connecting individuals and families to appropriate resources, benefits, and community
partners.
6000 - Health & Human Services 1
•Assisting residents with applying for affordable housing, eviction prevention programs,
and other housing stabilization resources.
•Providing crisis intervention and support for residents with urgent needs.
•Coordinating referrals to appropriate housing resources and ensuring follow-up for
successful outcomes
•Collecting and maintaining data on housing-related concerns to track trends and inform
service improvements.
•Conducting outreach and education to increase awareness of available housing support
services.
•Offering workshops and programs for renters and homeowners on budgeting, utility
assistance, home repairs, and tenant rights.
•Liaising between the Lexington Housing Authority (LHA), LexHab, and other local housing
partners
Service Implication: The Human Services Department receives a significant and growing
number of housing-related requests each year, reflecting the rising challenges Lexington
residents face in maintaining stable housing. These requests often require more intensive
support than current staff can provide, including assistance with eviction prevention, navigating
affordable housing applications, and connecting to benefits that can stabilize income and reduce
financial strain.
The Youth and Family Services Division partners with The Casa Project through the
Massachusetts Coalition for the Homeless to provide limited housing case management. The
FY24 pilot contract (Nov 2023–Nov 2024) allowed 65 referrals at $12,408; the FY25 renewal
reduced this to 50 referrals at $9,550 based on prior usage, and as of September 3, 38 of 50
referrals had already been used. The department is working with procurement to align future
contracts with the town fiscal year. While similar services typically cost $60,000, the Coalition
offered a smaller-scale contract to meet immediate needs. However, limited referral numbers
and virtual-only services restrict access for residents and prevent broad promotion of the
program.
Housing-related needs are consuming an increasing share of staff time. As of September 4th
2025, 10.7% of documented staff time was spent on cases where housing was the primary
concern, up from 6.7% in FY24 and 9.6% in FY25. This does not include cases where housing
was a secondary concern, indicating overall demand is likely higher and further underscoring the
need for a full-time, in-house Case Manager to provide comprehensive, accessible support to
the community.
A dedicated Housing Case Coordinator within Human Services would allow the department to
centralize and expand housing case management services, providing in-person support directly
to residents in need. This position would accommodate the growing volume of housing-related
requests, ensure timely referrals to appropriate resources, and provide consistent follow-up to
prevent housing displacement. Without this position, residents in crisis are at greater risk of
falling through the cracks, while staff continue to balance urgent housing-related needs with
administrative and service responsibilities.
By investing in this role, Human Services can establish a fully in-house housing case
management program, ensuring residents have both virtual and in-person pathways to critical
support. This aligns with our Welcome Statement and our commitment to fostering an inclusive
and equitable community.
6000 - Health & Human Services 2
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY2027 Proposed Budget - Innovation & Technology Department Presentation
PRESENTER:
Tim Goncalves, Director of
Innovation & Technology
ITEM
NUMBER:
I.5
SUMMARY:
Category: Informing
No vote is requested for this agenda item.
Review preliminary FY2027 budget for the Innovation & Technology Department.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/4/2025 3:45pm
ATTACHMENTS:
Description Type
FY27 IT Budget Request Backup Material
Department of Innovation & Technology
Requested Budget
Fiscal Year 2027
Submitted by:
Tim Goncalves,
Director of Innovation & Technology
Select Board Presentation
December 4, 2025
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8600 Innovation & Technology
Mission: The Department of Innovation and Technology (IT) provides a customer-centric
approach to the delivery of innovative technology solutions to meet the needs of the Town
Departments and to strengthen the services provided to our residents while providing the highest
level of security to the Town Network.
Budget Overview: The Department of Innovation and Technology supports, maintains and
manages townwide business-related technology. The department supports townwide core
services including the financial system, time keeping, document management, facilities
maintenance and management technology, domain management, emergency management web
sites and services, and VoIP telephone systems. IT maintains the infrastructure and security of
the network core and co-manages the townwide area network for Municipal and School
departments. The Department manages all Municipal technology purchases and performs the
installations and maintenance of Municipal IT equipment and services. IT collaborates with Town
departments to select, design and implement technologies. Some Municipal systems supported
by the Department include the public safety system (ProPhoenix), Assessors database
(VISION), Town permitting and inspections system (Citizen Services), GIS systems (ESRI), work
and asset management systems (PeopleGIS, SchoolDude, Freshservice), Town website and
social communication systems, Municipal Systems and Infrastructure (VMWare, Microsoft
applications, antivirus/cybersecurity software, archiving applications, backup systems, IT
management systems, cloud storage), and many other applications. IT staff also provide support
and training for end-users.
The FY2027 budget request for Innovation & Technology reflects a decrease of $(90,407) or
(2.68)% from the revised FY2026 budget. Compensation increases $88,602 or 10.21%, which is
attributed to contractually obligated step increases and cost of living adjustments, as well as a
newly bargained stipend for on-call emergency coverage. Compensation does not include any
estimate of prospective cost of living increases for contracts expiring on or before June 30, 2026.
Funds for prospective increases are captured in the Salary Adjustment account within the Town
Manager’s budget.
In FY2025, the Town undertook a Class & Compensation Study covering the Lexington
Municipal Employees Association, the Lexington Municipal Management Association, and non-
union personnel. The FY2027 budget incorporates the results of that study.
Expenses decrease $(179,009) or (7.14)%. The primary factors driving the decrease in the
expense budget is the migration to Microsoft 365 and becoming more "Microsoft-centric". This
allows us to eliminate several supporting applications for our current on-premise email system
resulting in a large cost-savings.
8600 - Innovation & Technology 1
Department Goals:
1. Continue to invest in the Town's IT infrastructure and security posture
a.Implement recommendations from network assessments
b.Implement recommendations from cybersecurity assessments
c.Investigate additional cybersecurity measures and services
d.Provide cybersecurity training to all staff
2. Maximize the value of current systems
a.Laserfiche
b.OpenGov
c.Enterprise ERP
d.Vision
e.JotForm
Enterprise
f.Public Safety
System
g.Microsoft 365
3. Increase Customer Service Quality and Responsiveness
a. Emphasis on a customer-centric approach to working with the departments and staff
4. Focus on future visioning for IT
a.Security trends and compliance
b.Microsoft 365
c.Electronic Workflows
d.Enhanced Communications
e.Hybrid work/meeting spaces
a.Disaster Recovery (DR) planning and expansion of capabilities
b.Network redundancy planning and implementation
Program Improvement Requests
None.
8600 - Innovation & Technology 2
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $2,328,204 $2,640,009 $3,243,427 $3,149,106 $(94,322)(2.91)%
Enterprise Funds (Indirects)$89,039 $123,455 $132,697 $136,612 $3,915 3.17%
Total 8600 Innovation & Tech.$2,417,243 $2,763,464 $3,376,124 $3,285,717 $(90,407)(2.68)%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation $814,311 $861,924 $867,726 $956,328 $88,602 10.21%
Expenses $1,602,931 $1,901,540 $2,508,398 $2,329,389 $(179,009)(7.14)%
Total 8600 Innovation & Tech.$2,417,243 $2,763,464 $3,376,124 $3,285,717 $(90,407)(2.68)%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
8610 IT Administration $2,417,243 $2,763,464 $3,376,124 $3,285,717 $(90,407)(2.68)%
Total 8600 Innovation & Tech.$2,417,243 $2,763,464 $3,376,124 $3,285,717 $(90,407)(2.68)%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages $802,997 $850,487 $857,226 $945,828 $88,602 10.34%
Overtime $11,314 $11,437 $10,500 $10,500 $0 —%
Personal Services $814,311 $861,924 $867,726 $956,328 $88,602 10.21%
Contractual Services $1,358,519 $1,504,392 $2,226,578 $2,053,397 $(173,182)(7.78)%
Utilities $92,183 $83,361 $146,600 $142,900 $(3,700)(2.52)%
Supplies $8,098 $9,342 $10,720 $14,070 $3,350 31.25%
Small Capital $144,131 $304,446 $124,500 $119,023 $(5,478)(4.40)%
Expenses $1,602,931 $1,901,540 $2,508,398 $2,329,389 $(179,009)(7.14)%
Total 8600 Innovation & Tech.$2,417,243 $2,763,464 $3,376,124 $3,285,717 $(90,407)(2.68)%
8600 - Innovation & Technology 3
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8600 Innovation & Technology
FY2024 FY2025 FY2026 FY2027
Budget Budget Budget Request
Innovation & Technology Director 1 1 1 1
Information Technology Director 1 1 1 1
Administrative Assistant 0.54 0.54 0.54 0.54
Business Analyst/Project Manager 2 2 2 2
Network Administrator 1 1 1 1
GIS/Database Administrator 1 1 1 1
Applications & Systems Administrators*1 2 2 2
Support Technician*1 ———
Part-time Intern 0.25 0.25 0.25 0.25
Total FTE 8.79 8.79 8.79 8.79
Total FT/PT 8 FT/2 PT 8 FT/2 PT 8 FT/2 PT 8 FT/2 PT
*In FY2025, the Support Technician position was upgraded to a second Applications & Systems Administrator position via a program improvement.
8600 - Innovation & Technology 4
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8600 Innovation & Technology
Element: 8610 IT Administration
Budget Description: The Innovation & Technology (IT) FY2027 budget request reflects a
$(90,407) or (2.68)% decrease from the revised FY2026 budget. Compensation is increased by
$88,602, or 10.21%. Compensation does not include any estimate of prospective cost of living
increases for contracts expiring on or before June 30, 2026. Funds for prospective increases
are captured in the Salary Adjustment account within the Town Manager’s budget. Staff
compensation for town meeting technical support is reflected.
The requested expense budget reflects an overall decrease of $(179,009) or (7.14)%, primarily
due to migration to Microsoft 365 and consequent retirement of several applications and
services.
Large changes are noted below:
Increase in Membership Dues
Memberships to a variety of different organizations which provide training, informational webinars,
etc.
–One membership (cybersecurity related) was free but is now paid due to federal cuts.
Increase in PC Hardware
Desktops, laptops, tablets, public safety computers in the cruisers, etc.
–Per the replacement schedule, the department needs additional funding ($5,000) to cover
desktop, laptop, tablet replacements in FY2027.
Decrease in Contract Services
Contracted work with vendors.
–Increase in staff training reduces dependence on contractors and vendors, as staff are
now able to complete most of the work in-house.
Decrease in Software Support (Townwide, Municipal and IT)
Annual support contracts for various applications and services
–Migrating our environment to Microsoft 365 and adopting a more Microsoft-centric
approach has allowed streamlining of operations by retiring multiple applications and
services. Additionally, some under-utilized applications or services were cut/scaled back.
Decrease in Hardware Support
Support and maintenance contracts for server room environments including UPS systems.
8600 - Innovation & Technology 5
–Decreased physical hardware in server rooms by going more cloud based and utilizing
virtual environments. Additionally, the department identified cost savings by grouping UPS
maintenance contracts.
Decrease in Communications/Network Support
Firewall support and management, Security Operations Center Contract (SOC), Core switches
support and management, FMAN contract and material repair contingency
–Confirmed plans for the new SOC.
Decrease in LAN Software
Licensing for SQL, servers, Microsoft, etc.
–Migrating to Microsoft 365 reduces licensing needs.
8600 - Innovation & Technology 6
Budget Data (by Expense Category and Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Revised Request Increase Increase
511000 Regular Wages $765,000 $812,957 $804,320 $879,905 $75,585 9.40%
511010 Part-Time Wages $34,804 $35,795 $37,236 $39,053 $1,817 4.88%
512000 Seasonal Part-Time $1,793 $35 $10,000 $10,000 $0 —%
514090 Longevity $1,400 $1,700 $5,670 $7,770 $2,100 37.04%
514100 Stipends $0 $0 $0 $9,100 $9,100 —%
513000 Overtime $11,314 $11,437 $10,500 $10,500 $0 —%
Subtotal Compensation $814,311 $861,924 $867,726 $956,328 $88,602 10.21%
520000 Contract Services $89,925 $43,265 $127,122 $119,379 $(7,743)(6.09)%
530000 Professional Services $0 $0 $0 $0 —%
Subtotal Contractual Services $89,925 $43,265 $127,122 $119,379 $(7,743)(6.09)%
534060 Comm. & Network Supp.$169,993 $229,339 $507,000 $456,400 $(50,600)(9.98)%
Subtotal Core Shared Expenses $169,993 $229,339 $507,000 $456,400 $(50,600)(9.98)%
521000 Utilities $63,560 $50,493 $102,200 $98,500 $(3,700)(3.62)%
534030 Mobile Devices $28,623 $32,868 $44,400 $44,400 $0 —%
Subtotal Utilities $92,183 $83,361 $146,600 $142,900 $(3,700)(2.52)%
572000 Mileage $241 $224 $6,000 $5,500 $(500)(8.33)%
530060 Prof Dev & Training $14,625 $14,666 $18,000 $18,000 $0 —%
571000 Travel $0 $2,041 $4,000 $4,000 $0 —%
530040 Sem./Workshops/Conf.$2,099 $2,198 $6,500 $6,000 $(500)(7.69)%
573000 Membership/Dues $(195)$453 $620 $3,970 $3,350 540.32%
558010 Clothing & Safety Equipment $1,450 $1,793 $2,500 $2,500 $0 —%
Subtotal Staff Support Services $18,220 $21,375 $37,620 $39,970 $2,350 6.25%
538080 Printing & Forms $0 $0 $500 $500 $0 —%
538010 Advertising $402 $173 $500 $500 $0 —%
527020 Equipment Rental $3,312 $3,312 $3,500 $3,500 $0 —%
558000 Supplies $5,805 $6,026 $6,000 $6,000 $0 —%
542000 Office Supplies $1,038 $1,070 $1,600 $1,600 $0 —%
Subtotal Office Expenses $10,557 $10,581 $12,100 $12,100 $0 —%
534050 Hardware Support $11,671 $74,261 $85,000 $83,400 $(1,600)(1.88)%
585020 Small Equipment $0 $306 $1,000 $1,000 $0 —%
558020 LAN Hardware $5,861 $1,836 $6,000 $6,000 $0 —%
558030 PC Hardware $27,616 $95,456 $45,000 $50,000 $5,000 11.11%
558060 LAN Peripherals $61,918 $149,352 $5,000 $5,000 $0 —%
558070 PC Peripherals $21,513 $22,552 $28,000 $27,523 $(478)(1.71)%
542040 Office Equipment $1,216 $73 $8,000 $8,000 $0 —%
Subtotal Hardware $129,795 $343,836 $178,000 $180,923 $2,922 1.64%
558040 LAN Software $25,867 $24,198 $30,000 $20,000 $(10,000)(33.33)%
558050 PC Software $141 $10,671 $1,500 $1,500 $0 —%
534040 Townwide Software Support $499,207 $513,706 $552,782 $526,300 $(26,483)(4.79)%
534041 Municipal Software Support $382,480 $435,439 $514,554 $415,130 $(99,424)(19.32)%
534042 IT Software Support $184,565 $185,768 $401,120 $414,788 $13,668 3.41%
Subtotal Software $1,092,260 $1,169,782 $1,499,956 $1,377,718 $(122,239)(8.15)%
Note - Historical spending for Townwide, Municipal and IT Software are approximations to provide context. In MUNIS, they fall under the same object code.
Subtotal Expenses $1,602,931 $1,901,540 $2,508,398 $2,329,389 $(179,009)(7.14)%
Total 8610 IT Administration $2,417,243 $2,763,464 $3,376,124 $3,285,717 $(90,407)(2.68)%
8600 - Innovation & Technology 7
Town of Lexington, Massachusetts
Fiscal Year 2027
Department of Innovation &
Technology
Capital Requests
Department of Innovation & Technology
FY2027-31 Capital Summary
ID#Program Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
5027 Application Implementation $ — TBD TBD TBD TBD General Fund
5029 Network Core Equipment Replacement $ — $ 160,000 $ 100,000 $ 700,000 $ 700,000 General Fund
5030 Municipal Technology Improvement Program $ 415,000 $ 100,000 $ 100,000 $ 365,000 $ 100,000 General Fund, Building Rental Revolving Fund
5031 Network Redundancy & Improvement Plan $ — $ 200,000 $ 200,000 $ 150,000 $ 150,000 General Fund
5033 Phone Systems & Unified Communications $ — $ 80,000 $ 80,000 $ 60,000 $ 60,000 General Fund
5044 Network Technology Improvements $ 120,000 $ 65,000 $ 86,000 $ 86,000 $ 165,000 General Fund
Total IT Capital Programs $ 535,000 $ 605,000 $ 566,000 $ 1,361,000 $ 1,175,000
Town of Lexington - FY2027-31 Capital Improvement Project
IT - Page 1 Printed November 26, 2025
Town of Lexington, Massachusetts
Fiscal Year 2027
Department of Innovation &
Technology
Capital Program Submission
Town of Lexington - FY2027-31 Capital Improvement Project
IT - Page 2 Printed November 26, 2025
Department of Innovation & Technology
FY2027-31 Capital Program Summary
ID#Program Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
5027 Application Implementation $ — TBD TBD TBD TBD General Fund
5029 Network Core Equipment Replacement $ — $ 160,000 $ 100,000 $ 700,000 $ 700,000 General Fund
5030 Municipal Technology Improvement Program $ 415,000 $ 100,000 $ 100,000 $ 365,000 $ 100,000 General Fund, Building Rental Revolving Fund
5031 Network Redundancy & Improvement Plan $ — $ 200,000 $ 200,000 $ 150,000 $ 150,000 General Fund
5033 Phone Systems & Unified Communications $ — $ 80,000 $ 80,000 $ 60,000 $ 60,000 General Fund
5044 Network Technology Improvements $ 120,000 $ 65,000 $ 86,000 $ 86,000 $ 165,000 General Fund
Total IT Capital Programs $ 535,000 $ 605,000 $ 566,000 $ 1,361,000 $ 1,175,000
Town of Lexington - FY2027-31 Capital Improvement Project
IT - Page 3 Printed November 26, 2025
Program Name:Application Implementation Date:10/10/2025
Program ID:5027 Department:Department of Innovation & Technology Revised:
Submitted by:Tim Goncalves Phone:781-698-4620 Email:tgoncalves@lexingtonma.gov
Description of Capital Program:
FY2027 - $—
Request for funding this capital project is deferred for FY2027.
The purpose of this capital program is to enable the successful migration and implementation of large, enterprise-
level applications that drive organizational modernization. It also aims to maximize the value of existing systems
through the adoption of new modules and features that enhance efficiency, support staff management, and expand
self-service capabilities. These enhancements will contribute to paper reduction initiatives and streamline business
processes. Migrating to current software platforms ensures continued supportability, access to modern features, and
strengthened system security.
Goals of Capital Program:
Introduce systems and features as needed to support Town Departments or increase the effectiveness of managing
local Government functions, while adopting paperless and efficient technologies.
Migration to current software platforms maintains the ability to support the application and provides current
features. Maintaining supported software is essential for security maintenance. New Systems will be introduced as
requested and vetted to ensure Town functions and needs are effectively met.
Impact if Not Maintained:
Town services will be impacted.
Significant application upgrades or changes. Software applications will reach EOL (end-of-life) or remain on a
version that will become unsupported. Applications that are not maintained on current versions and platforms
become at risk for security, compatibility with other applications and lack of vendor support. Additionally, the
Town may not be able to adopt new features and capabilities that allow for improved efficiency and/or
effectiveness.
New applications are selected to meet a Town need. For these applications, that particular need will not be met and
impact will be reflected depending on the identified gap.
Major Spending over Past 5 Years:
Over the past 5 years, this program has funded additional modules for our Financial Management System including:
–Charts of Accounts (COA)
–Dashboard
–Content Manager (TCM)
–Employee Self Service (ESS)
–HR Module (recruiting, actions entry)
Various other applications have been upgraded or implemented including:
Town of Lexington - FY2027-31 Capital Program Investment
IT - Page 4 Printed November 26, 2025
–Microsoft 365 Migration
–Police Scheduling System
–DPW/DPF Time and Attendance System
–Automatic Vehicle Location (AVL)
–Office 2019 Upgrade
–New Town Website
–Assessors Application Upgrade
–Fire Scheduling and Time Tracking System
–Health Department Inspection Software
Work Currently Underway:
Microsoft 365 Migration
As of October 2025, we have acquired licensing and are currently migrating our on-premise environment to
Microsoft 365.
–During the planning stage, we identified a significant number of applications that can be retired from the
FY27 operating budget, as their functions are now fully supported within the Microsoft 365 suite.
Police Scheduling System
As of October 2025, we have selected the application that fits the Police Departments' needs and are working to set
the system up.
DPW/DPF Time and Attendance System
As of October 2025, we are currently implementing a new time and attendance system for the Department of Public
Works and Public Facilities.
Financial Management System
As of October 2025, we are currently implementing various modules including a new recruiting and actions entry
module.
Revamped Town Website
As of October 2025, working with the Town Manager's Office, we have selected a vendor and are finalizing the
contract for a new Town website.
Planned Spending for Next 5 Years:
Our financial management system is currently an on-premise application for us. The vendor has had a SaaS version
of their software for some time now but has not stated when they would stop supporting on-premise installations.
We expect that some time in the future this may happen but because so many clients are still on-premise, it won't be
any time soon and plenty of notice will be given. We refreshed some quotes and estimates with our current needs
we're approaching $500,000 per year for annual maintenance. The ROI is not acceptable for this transition as it
nearly doubles our annual costs and does not offer us substantial savings on infrastructure reduction. There is also
not any new features that would be critical to us at the moment.
It is anticipated that additional applications may require upgrades or migrations beyond standard annual updates,
and these will be incorporated into this Capital Program as future needs arise.
Basis for Cost Projections:
Cost projections are based on quotes when available.
Stakeholders:
Town staff and Lexington residents.
Sustainability & Resilience:
IT - Page 5 Printed November 26, 2025
There are some sustainability and resilience benefits gained from upgrades or migrations of applications. Moving an
on-premise application from our environment to the cloud will reduce the amount of servers/hardware we need in
our server rooms. While not a massive difference is gained from one or two applications moving, it adds up over
time and with that we've been able to reduce our physical server count. Because of this, our power needs have been
reduced.
IT is also investigating on-premise AI solutions which will result in an increase of energy usage as all processing of
data will be done in-house to reduce the risk of our data being compromised by cloud-based solutions. Locations of
these on-premise datacenters have not been determined.
Operating Budget Impact:
The addition of new software maintenance costs will add to the operating budget in future years in the form of
software maintenance annual charges. Some software may require future platform migrations or other operating
budget professional services to support the system. Some systems may require training funding for IT staff and/or
staff using the system.
Funding Source:General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2018/16O $ 390,000 $ 352,894 $ 37,175 $ (68) $ —
2020/12L $ 325,000 $ 229,443 $ 95,557 $ — $ —
2022/12S $ 158,500 $ — $ 37,246 $ 121,255 $ —
Totals $ 873,500 $ 582,337 $ 169,978 $ 121,187 $ —
*Data current as of October 1, 2025. Staff are working to close the negative encumbrance in 2018.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ — TBD TBD $ 250,000 TBD
Construction $ — $ — $ — $ — $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ — TBD TBD TBD TBD
CPA Amount $ — $ — $ — $ — $ —
IT - Page 6 Printed November 26, 2025
Program Name:Network Core Equipment Replacement Date:10/10/2025
Program ID:5029 Department:Department of Innovation & Technology Revised:10/15/2025
Submitted by:Dorinda Goodman Phone:781-698-4620 Email:tgoncalves@lexingtonma.gov
Description of Capital Program:
FY2027 - $—
Funding request for FY2027 is deferred. The Town is currently awaiting the results of a vendor assessment to
confirm that the proposed design meets the Town’s needs.
The general purpose of this multi-year capital funded program is to replace aging equipment or add equipment that
functions as the core or head end for the Town network. The head end is made up of many components including, but not limited to, routers, switches, DNS servers, firewalls, access control devices, e-mail spam filters, and web
access control devices. The overall purpose of the head end is to provide security and to manage network traffic.
This capital covers the cost to replace aged end-of-life (EOL) equipment and to cover the cost of purchasing
additional equipment for core security and core needs as new security and needs are defined.
The network core installation is part of our Town network redundancy and resiliency plan that includes the construction of the Fiber Municipal Area Network (FMAN), creation of a redundant core, migration of most core
services to the new resilient building and server room (the new Police Department), and installation of redundant WAN bandwidth.
Goals of Capital Program:
The Town network core will be able to serve the Town network needs effectively and with the quality of service and
security required to deliver Town services.
Impact if Not Maintained:
Without timely replacements and advancements to meet the overall Town needs, the Town network will become
vulnerable and unreliable, placing multiple assets at risk.
Major Spending over Past 5 Years:
Program funding has gone toward the replacement of the Town firewalls and other Town core technologies, such as
email filtering and web filtering. This program has also been used to fund the replacement of EOL core equipment
and to purchase equipment in order to create a redundant core solution.
Work Currently Underway:
The Town is currently working on the redundant core solution (purchase, installations and configuration) and its support of the new FMAN resilient design.
Planned Spending for Next 5 Years:
Additional security modules for the Town’s firewalls are needed and will be implemented through software
enhancements. The security module to be added includes the ability to better filter and block attacks such as DDOS
attacks. Technical services will be required to be perform the installation and configuration of the new add-on. In
addition to the security module, additional engineering services will be engaged to provide additional programming
for increased micro-segmentation of the Town network. Depending on the outcome of the assessment, current
funding may cover this request.
In future years, we will continue to replace core network equipment as it reaches EOL and we will add software,
licensing, services and/or equipment to address security, and redundancy needs.
We expect some core changes with the new FMAN completion. As the FMAN plan proceeds, this may adjust or develop future needs under this capital. Currently, we expect to purchase minor items or expansions for the
Town of Lexington - FY2027-31 Capital Program Investment
IT - Page 7 Printed November 26, 2025
redundant cores in most future years. Our new firewalls are anticipated to reach EOL (end-of-life) in approximately 2030, when they cannot be maintained with current security patches without replacing them with new equipment. In 2030 we therefore anticipate replacing those firewalls. It is expected that in approximately 2029-2031, we will be replacing other EOS (end-of-support) or EOL (end-of-life) core equipment.
Basis for Cost Projections:
Cost projections are based on quotes and estimates of anticipated equipment replacements.
Cost projections in FY2028 and beyond are place holders.
Stakeholders:
Town staff, Lexington residents.
Sustainability & Resilience:
The new core design is a significant part of our Town network redundancy and resiliency plan. The design provides
redundant paths and redundant equipment to serve all Town sites and technical services. The Town network
resilient design is reliant on the redundant network cores that this Capital Program supports.
Operating Budget Impact:
New software will result in additional software support annual costs and additional hardware may result in annual
support costs.
Funding Source:General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/10N $ 150,000 $ 92,681 $ 23,950 $ 33,369 $ —
2018/16P $ 350,000 $ — $ — $ 350,000 $ —
2019/16O $ 480,000 $ — $ — $ 480,000 $ —
2023/12N $ 980,000 $ — $ — $ 980,000 $ —
2024/12K $ 550,000 $ — $ — $ 550,000 $ —
Totals $ 2,510,000 $ 92,681 $ 23,950 $ 2,393,369 $ —
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ 90,000 $ 20,000 $ 100,000 $ 100,000
Construction $ — $ — $ — $ — $ —
Equipment $ 50,000 $ 60,000 $ 500,000 $ 500,000
Contingency $ 20,000 $ 20,000 $ 100,000 $ 100,000
Totals $ — $ 160,000 $ 100,000 $ 700,000 $ 700,000
CPA Amount $ — $ — $ — $ — $ —
IT - Page 8 Printed November 26, 2025
Program Name:Municipal Technology Improvement Program Date:10/10/2025
Program ID:5030 Department:Department of Innovation & Technology Revised:
Submitted by:Dorinda Goodman Phone:781-698-4611 Email:dgoodman@lexingtonma.gov
Description of Capital Program:
FY2027 - $415,000
This capital program covers IT Infrastructure and Audio-Visual (AV) Infrastructure.
The first part of this capital program is for funding major municipal infrastructure improvements including servers,
storage area networks (SANs), data arrays and other critical Town IT hardware. New infrastructure is obtained with
a focus to achieve technical consolidation, energy savings, reduction in financial burdens and reduction in staff
maintenance time while increasing management efficiencies, increasing reliability and introducing new capabilities.
The capital funding in future years may increase to meet data storage capacity and expand backup capacity to match
the file storage growth. In addition to SAN needs, hardware and licensing may be purchased to assist with data
transfer to cloud services and Cloud backup and Disaster Recovery needs. Additional funding may also be for data
management or data security applications.
The second part of this capital program, beginning in FY2027, is for funding to replace or upgrade AV systems and
their associated equipment. With ARPA funding, many conference/meeting rooms were upgraded with the latest
technology so we will use this capital program to also fund those replacements as they come due. Please note that
some funding will come out of the revolving accounts if rooms/buildings are being leased for events/performances.
The FY2027 Capital program request funding is as follows:
IT Infrastructure
–Replace a storage array. One of our large storage arrays is EOL and in need of replacement (estimated total
cost = $175,000)
AV Infrastructure
–Replace pit pipe winch system in Battin Hall, Cary Memorial Building (estimated cost = $95,000)
–Replace video broadcast system in Battin Hall, Cary Memorial Building (estimated cost = $145,000)
Please Note: These figures are representative of IT hiring a vendor to do the configuration for the video broadcast
system.
Goals of Capital Program:
IT Infrastructure
–This capital will provide the ability to continue to support the Towns application and storage needs. The
need for this equipment is driven by the rapidly growing data sets and unstructured files due to e-mail
archiving, Laserfiche document scanning, digital services, and growth of GIS data. It is also driven by the
increased dependency on technical resources for the everyday function of the Town and whatever the
current application focus is.
–This capital is to provide the technology, storage and services needed to provide the foundation on which
Town services may be delivered and maintained. The improvement in this program is to ensure the
municipal technical infrastructure can efficiently and effectively host and manage the Town applications
with the highest possible up-time. Additionally, the program needs to maintain flexibility in order to
respond to the fast paced and changing needs of current Town technologies.
Town of Lexington - FY2027-31 Capital Program Investment
IT - Page 9 Printed November 26, 2025
AV Infrastructure
–This capital also provides the ability for our AV infrastructure to be maintained and upgraded to provide the
highest level of quality to our staff and our residents
Impact if Not Maintained:
The old equipment will become unstable and unsupported.
Major Spending over Past 5 Years:
IT Infrastructure–Since FY2012, we started pursing technical consolidation and energy savings with the purchase and
installation of SAN and blade server technology. We then adopted virtualization technology along with
further SAN expansion and redundancy. This facilitated the Town to adopt a more agile and economic
approach to server and application maintenance and management. The success of the Town systems has
resulted in the growth of data, backup, archiving and further adoption of Town wide applications. The
capacity and stability of the systems also assisted the Town in the recovery from the Municipal data-center
loss in February 2020.
Work Currently Underway:
IT Infrastructure
–We are currently ordering the equipment to go into the new Police Department (PD) server room and expect
to be ordering and installing replacement equipment in our PSB server room once the PD install is
complete. There were some delays due to PD construction delays and some redesign due to technology
changes and reconsiderations. We are also migrating virtualization platforms.
Planned Spending for Next 5 Years:
IT Infrastructure
–Future year funding will be to continue to expand the SAN capacity by adding expansion arrays to existing
SANs and expanding Backup capacity to match the file storage growth. It will also include replacement of major infrastructure as it ages out. Additional work will include adding servers to the environment to
expand as needed. Future years will include replacement of major infrastructure as it ages out. It is expected
that new technology will be defined and infrastructure needs will be addressed in this program. Specifically,
in approximately FY2030, we will be replacing the PD server room server and storage system as it reaches
EOL.
AV Infrastructure
–Town Office Building, Select Board Meeting Room replacements (FY2029)
–Public Services Building, Cafe replacements (FY2028 - TBD, depending on use)
–Police Headquarters, Community Room replacements (FY2029 or FY2030)
–Lexington Community Center replacements (FY2030 - FY2031)
–Town Office Building, Parker Room replacements (FY2031)
Basis for Cost Projections:
Vendor estimates with the addition of estimated inflation costs.
Future years (2028-31) are currently place holder cost projections.
Stakeholders: Town staff, Lexington residents
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Sustainability & Resilience:
The server and storage infrastructure we install is selected, in part, for its energy efficiency and for its resilience.
Many of the systems selected have the ability to synchronize to a system with similar capability in another location
for near instant failover.
IT is also investigating on-premise AI solutions which will result in an increase of energy usage as all processing of
data will be done in-house to reduce the risk of our data being compromised by cloud-based solutions. Locations of
these on-premise datacenters have not been determined.
Operating Budget Impact:
The hardware replacement is a move to control operating expenses while technology services and needs grow
exponentially and the cost to support older equipment rapidly rises. Efforts will be made to centralize administration
and potentially consolidate resources as we are able.
Operating budget impact may be an additional hardware or software maintenance cost, however a replacement item
is expected to have a similar or lower support cost to the item being replaced.
Funding Source:General Fund, Building Rental Revolving Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2015/11O $ 140,000 $ 136,148 $ — $ — $ 3,852
2017/12S $ 100,000 $ 100,000 $ — $ — $ —
2018/16N $ 200,000 $ 153,115 $ — $ 46,885 $ —
2019/16M $ 150,000 $ — $ — $ 150,000 $ —
2020/12K $ 100,000 $ — $ — $ — $ 100,000
2024/12L $ 550,000 $ — $ — $ 550,000 $ —
2025/12L $ 150,000 $ — $ — $ 150,000 $ —
Totals $ 1,390,000 $ 389,263 $ — $ 896,885 $ 103,852
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ 50,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000
Construction $ — $ — $ — $ — $ —
Equipment $ 335,000 $ 75,000 $ 75,000 $ 300,000 $ 75,000
Contingency $ 30,000 $ 10,000 $ 10,000 $ 50,000 $ 10,000
Totals $ 415,000 $ 100,000 $ 100,000 $ 365,000 $ 100,000
CPA Amount $ — $ — $ — $ — $ —
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Program Name:Network Redundancy & Improvement Plan Date:10/10/2025
Program ID:5031 Department:Department of Innovation & Technology Revised:10/15/2025
Submitted by:Dorinda Goodman Phone:781-698-4611 Email:dgoodman@lexingtonma.gov
Description of Capital Program:
FY2027 - $—
Funding request for FY2027 is deferred.
The purpose of this program is to both improve the resiliency of the Townwide fiber network and to provide better
networked services. Also included in this capital program is the enhancement of communications within Municipal
buildings through the installation of wireless access to our wide area and local area networks or WiFi. This may
include the installation of distributed antenna systems (DAS) to improve cellular based communications and data
needs.
The Town, as is the case with most public and private organizations, relies on its computer networks to support
operations, compile and maintain critical data and communicate. This functionality is critical to the efficient and
effective delivery of all municipal services. The wide area and local area computer networks that are the conduit for
the movement of voice and data are subject to downtime due to events that are beyond our control. Consequently, it
is important to develop redundant pathways to ensure that critical communications are not vulnerable. Such
pathways would include new fiber runs and/or wireless links between municipal and school buildings.
This portion of the Network Redundancy and Improvement Capital Program was developed to fund the design and
construction of a multiphase/multi-year project that will be pursued per a combination of prioritized sites and cost-
efficient phasing. This first phase established the core loop infrastructure to a new Fiber Municipal Area Network
(FMAN). The later phases connected Town buildings to that core loop.
In addition to the physical fiber construction of this new network, the Town switches will require some professional
services for reprogramming and we will need some new equipment to connect to the new network.
The first year (FY2023) was phase one of the FMAN installation. This first phase of funding resulted in the
construction of the core fiber loop and infrastructure and provides redundant connections to top tier critical
buildings. Capital funding received for this portion of the project was $945,000.
Due to inflation, the actual cost increased by approximately 20% for the fiber installation costs and 300% for the
hardware between 2022 and 2023. The total funding obtained though this Project Capital plus the State (State grant
awarded to support this project) was not enough to fully cover year 1 costs. We therefore adjusted the project to
spread the cost over a longer period of time and increased subsequent year requests.
The second year request (FY2024) was for tier 2 and 3 of the fiber construction; it included funding to construct the
fiber connections to tier 2 and tier 3 sites. This fiber install was accomplished by adding branches or extensions to
the core loops (from year 1) of the new fiber network. Funding received for this portion of the project was
$988,094.
The third year of the FMAN construction was the FY2025 capital request. This included the purchase and
installation of the equipment to connect the tier 2 and tier 3 sites to the new FMAN. The third year also included
vendor services for network programming assistance and some funding shortfall of funding from prior years to
cover the continued inflation of costs. Funding received for year 3 was $998,500.
The fourth year of the FMAN construction was the FY2026 capital program request. This request was for $760,000.
The 4th year, due to adjusting funding requests to spread out the large increase in costs and to share the increased
burden, included a $320,000 shortfall from prior years and a $55,000 change order to account for infrastructure
repairs and additional needs discovered during FMAN installation. It also included funding the connection of
Town of Lexington - FY2027-31 Capital Program Investment
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another FMAN site and for the purchase of a fiber monitoring and testing appliance. During FY2026, we were able
to obtain another State grant of $250,000 toward the FMAN construction. This grant will cover the connection of a
newly identified public safety antenna site and cover the material cost inflation to complete the work already
underway.
Future years will request capital funding as needed to connect additional Town sites to the FMAN.
Outside, grant-based funding will continue to be sought to supplement this funding request for the fiber
construction.
Additional point-to-point wireless connections may be added to this project in later years.
FY2028 thru FY2031 requested funding are placeholder dollar figures.
Goals of Capital Program:
The Town has experienced a number of outages over the years that are attributable to damaged Town RCN fiber
and the vulnerability of that fiber. The Town intends to protect communication (both data and voice) between sites
that are assessed as critical to the daily function and safety of the Town. Best efforts will be to utilize existing
underground infrastructure. Public safety equipment is now dependent on the Town FMAN (Fiber Municipal Area
Network) as its equipment is IP or network based. After critical sites are established, the remaining Town sites will
be added to a new Town resilient and reliable network. This will be achieved via construction of an independent and
redundant network. Our goal is to achieve redundancy and vendor independent capability.
In buildings will no or extremely weak/unreliable cellular signal and cellular signal is a critical function of the users,
cellular signal amplifying systems will be installed and will provide the vendor agnostic cellular coverage needed.
Impact if Not Maintained:
The Town will experience network outages which impact data and application access in addition to voice and radio
communications. Public Safety communication will also be interrupted.
Town user functions and/or safety will be negatively impacted in buildings areas with little or no cellular signal.
Major Spending over Past 5 Years:
The Town FMAN is now substantially complete and was the bulk of the expenditures over the past 5 years.
Work Currently Underway:
The FMAN construction is in its final phase for known building installations. While the FMAN is being used, the
purchase and installation of equipment and the network reprogramming is just beginning in order to take full
advantage of the redundant paths of the FMAN.
Planned Spending for Next 5 Years:
The fifth year (FY2027) of the FMAN project was anticipated to be used to connect additional Town sites to the
FMAN. During FY2027, we do not expect to connect any new sites. We do, however, need to make some physical
network changes within some buildings to extend the FMAN fiber directly to intermediate distribution points. The
purpose of these changes is physical security. The estimated cost of these changes are an average of $15,000 per
building, for 6 Town buildings or $90,000.
In addition to the building fiber, we will begin addressing some cellular reception issues in Town buildings. With
the construction of modern and efficient buildings, the materials used effectively block cellular signal. We will
install a system in the Police Department, to provide agnostic, extended cellular signal for a total of $75,000. The
system to be installed with be a distributed antenna system (DAS) or similar system.
Additional buildings may be added to the FMAN.
Additional systems may be installed in buildings with cellular connectivity issues.
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We will request funding, via this capital program and other funding sources, to continue the build out of the
redundant paths.
Basis for Cost Projections:
Budgetary vendor quotes were obtained. The Town then obtained responses via an RFQ process and vendor quotes
Future projections are currently placeholder dollar amounts based on the RFQ and quotes.
Due to Pandemic driven inflation, our original request for funding will fall short of the total needed and future costs
will be greater.
Stakeholders:
IT, Public Safety services (Police and Fire), Town staff, Lexington residents (due to Town services availability).
Sustainability & Resilience:
The FMAN is a significant part of our Town network redundancy and resiliency plan. The resilient design provides
redundant paths to serve all Town sites and technical services. Additionally, fiber installation and use is considered
sustainable due to its energy efficiency and the long lifespan of fiber. The material used to manufacture fiber
classified as sustainable materials. The core of a fiber optic cable is made primarily from silica, which is derived
from abundant quartz sand. The fiber is also scalable and "future-proof". A single fiber optic cable can be upgraded to higher speeds simply by replacing the equipment at each end, without needing to replace the cable itself. This
design minimizes material consumption and resource use over the long term. The specific design of the Lexington
FMAN provides future, low cost, expansion with flexibility in mind.
To maximize sustainability during installation, the Town was careful to: use existing infrastructure whenever
possible, recycle or offer for reuse the waste material, and minimized trash. This also reduced the footprint needed
to stage the fiber installation and reduced waste disposal costs.
Operating Budget Impact:
Additional network equipment maintenance and monitoring contracts would increase the operating budget.
A fiber contract will be added to the IT operating budget to support FMAN maintenance and emergency repair
response. Estimates for service and maintenance is $35,000 for FY26. The increase in fiber infrastructure count will
increase costs of future switch and Town core purchases due to the number of active fiber connections.
Funding Source:General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2014/10P $ 140,000 $ 140,000 $ — $ — $ —
2017/12T $ 130,000 $ 112,482 $ — $ 17,518 $ —
2022/12R $ 945,000 $ 510,422 $ 252,078 $ 182,500 $ —
2023/12O $ 988,094 $ — $ 64,064 $ 924,030 $ —
2024/12M $ 998,500 $ — $ — $ 998,500 $ —
2025/12M $ 760,000 $ — $ — $ 760,000 $ —
Totals $ 3,961,594 $ 762,904 $ 316,142 $ 2,882,548 $ —
*Data current as of October 1, 2025.
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Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ — $ — $ — $ —
Construction $ — $ — $ — $ — $ —
Equipment $ 175,000 $ 175,000 $ 125,000 $ 125,000
Contingency $ 25,000 $ 25,000 $ 25,000 $ 25,000
Totals $ — $ 200,000 $ 200,000 $ 150,000 $ 150,000
CPA Amount $ — $ — $ — $ — $ —
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Program Name:Phone Systems & Unified Communications Date:10/10/2025
Program ID:5033 Department:Department of Innovation & Technology Revised:
Submitted by:Dorinda Goodman Phone:781-698-4611 Email:dgoodman@lexingtonma.gov
Description of Capital Program:
FY2027 - $—
The capital funding request is deferred in FY2027 to allow us to migrate to Microsoft 365 and reassess our
communications strategy.
This capital program is to address Townwide 'telephone' and communication needs. Pursuant to the consultant's
study, a phased-in plan was developed for the installation of VoIP (Voice over Internet Protocol) systems based on
the age and condition of the existing systems and their estimated end-of-life or end-of-service (EOL, EOS).
In recent years of this capital request, we requested funding for the replacement of some EOL core VoIP equipment
that was installed at the beginning of the VoIP project and funding to migrate licensing and systems to current
license structure and current software licensing. Other funding that will be requested in future years is for the replacement of additional EOL equipment and the purchase and installation of Unified Communication (UC)
services and systems.
Unified Communication may include, but is not limited to, Townwide:
•Shared Calendar
•Messaging
•Scheduling
•Webinar/meeting software
Goals of Capital Program:
Maintain stability of Town communications systems and to ensure uptime and availability. Current phone
technology, specifically VoIP, is expected to provide cost savings with regard to phone line costs, maintenance and
service issues. The newer VoIP technology offers benefits such as caller ID, system redundancy, paperless faxing,
simplified personnel moves and call transfers between buildings. Additionally, the unified system centralizes
administration, provides better call quality and delivers better customer service.
Unified Communications (UC) has become more critical for the Town as recent events have fragmented work
communications. UC is expected to assist with a more seamless and connected remote and hybrid work force.
Impact if Not Maintained:
Unreliable services and communication systems failures.
Major Spending over Past 5 Years:
Over the course of this program, the Town has replaced all School telephone systems and all Municipal telephone
systems. The management of these systems are centralized and managed by the Town department of Innovation &
Technology. The annual phone line costs are half the cost of the prior systems. Additional savings are expected
upon completion of the system installs and upon the installation of network redundancy.
Work Currently Underway:
Remaining funded work includes fax services and some peripherals building integrations (PA and alert systems).
Some EOL equipment is getting replaced.
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We have been developing and will continue to refine the UC and emergency alerting needs of the Town. During
FY2026, we are migrating to M365, which includes Teams. With this change, we are investigating integration
options.
Planned Spending for Next 5 Years:
Hardware will require replacement over the next 5 plus years as the unit reach EOL or EOS. The hardware
purchased at the beginning of the project have a longer then anticipated EOL/EOS, so replacement schedules have
been extended. Additionally, some hardware has been replaced with virtual systems, significantly reducing
replacement cost.
Basis for Cost Projections:
Vendor quotes were obtained.
Future years (2028-31) are currently placeholder amounts.
Stakeholders:
Town staff, Lexington residents.
Sustainability & Resilience:
Little to no impact on sustainability and resilience with this program.
Operating Budget Impact:
Telephone utilities costs are reduced, maintenance costs of the systems are centralized and consolidated for annual
support savings. The cost for the new VoIP systems and utilities are captured in the Innovation & Technology
operating budget. The cost to support selected UC solutions will increase the IT operating budget.
Funding Source:General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2012/12P $ 591,000 $ 591,000 $ — $ — $ —
2014/10O $ 260,000 $ 260,000 $ — $ — $ —
2015/11N $ 52,000 $ — $ — $ — $ 52,000
2020/12M $ 150,000 $ — $ — $ 150,000 $ —
Totals $ 1,053,000 $ 851,000 $ — $ 150,000 $ 52,000
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ — $ 20,000 $ 20,000 $ 10,000 $ 10,000
Construction $ — $ — $ — $ — $ —
Equipment $ — $ 60,000 $ 60,000 $ 50,000 $ 50,000
Contingency $ — $ — $ — $ — $ —
Totals $ — $ 80,000 $ 80,000 $ 60,000 $ 60,000
CPA Amount $ — $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Program Investment
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Program Name:Network Technology Improvements Date:10/10/2025
Program ID:5044 Department:Department of Innovation & Technology Revised:
Submitted by:Tim Goncalves Phone:781-698-4620 Email:tgoncalves@lexingtonma.gov
Description of Capital Program:
FY2027 - $120,000
The capital program request includes funding for the replacement of approximately 100 end-of-life access points
and the procurement of a management application necessary for the operation of the new models.
The general purpose is to replace end-of-life network related equipment.
The first part of this capital program is for funding the replacement of all end-of-life (EOL) Access Points (AP’s) in Municipal Buildings. The AP’s are WiFi units located throughout the various Municipal buildings in Town. These
provide local wireless internet to each building for staff and public use. These cannot be updated and are not
compatible with newer wireless protocols.
The second part of this capital program is for funding the replacement of EOL Network switches in Municipal
Buildings or Public Safety antenna sites (e.g. Water Tower, Avalon, etc.). These cannot be updated and are not
compatible with newer routing and security protocols.
Goals of Capital Program:
This capital will allow us to fund the replacement of the equipment and maintain function and security. Equipment
replacement will be spread out to develop an annual replacement program.
Impact if Not Maintained:
These units are approaching end-of-life (EOL) and will no longer receive any support in terms of security updates.
If unsupported, this will increase our risk of a security breach as unsupported hardware are common targets for a
cyber-attack. EOL equipment may also become unreliable and fail.
Major Spending over Past 5 Years:
We made some changes in our planning and finished the following with the funds from this project:
–Town Office Building - Network Switches - COMPLETE
PLEASE NOTE: Historically, this equipment was replaced using operating budget funds. We utilized the last of that
operating funding in FY25. Going forward, this equipment will be only replaced using this capital program.
Work Currently Underway:
In FY2026, we're working to replace:
–Public Services Building - Network Switches
–Cary Memorial Building - Network Switches
Planned Spending for Next 5 Years:
The continued replacement of EOL equipment.
Basis for Cost Projections:
Vendor quotes for hardware, installation and configuration services. Contingency is 20% in 2026.
Future years (FY2028-31) are currently place holder cost projections based on our EOL replacement schedule.
Town of Lexington - FY2027-31 Capital Program Investment
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The cost of network equipment has been very unpredictable lately, so the cost of the equipment may change over
time.
Stakeholders:
Town staff, Lexington residents
Sustainability & Resilience:
These are in-kind replacements with newer equipment that may or may not be more power efficient.
Operating Budget Impact:
Funding Source:General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2024/12N $ 161,000 $ 26,517 $ 86,239 $ 48,244 $ —
Totals $ 161,000 $ 26,517 $ 86,239 $ 48,244 $ —
Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ 20,000 $ 5,000 $ 5,000 $ 5,000 $ 20,000
Construction $ — $ — $ — $ — $ —
Equipment $ 75,000 $ 50,000 $ 70,000 $ 70,000 $ 120,000
Contingency $ 25,000 $ 10,000 $ 11,000 $ 11,000 $ 25,000
Totals $ 120,000 $ 65,000 $ 86,000 $ 86,000 $ 165,000
CPA Amount $ — $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Program Investment
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