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A Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
March 26, 2018
APRIL 1911
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Location and Time: Cary Memorial Building, Robbins Room; 7:00 P.M.
Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk;
Sandy Beebee; Rod Cole (remote participation starting at 8:15 A.M.); Wendy Manz;
Frank Smith
Members Absent: None
Others Present: Dawn McKenna, Chair, Tourism Committee
Documents Presented:
• Notice of CEC Meeting, March 26, 2018
• Draft #3 Minutes of CEC Meeting, March 15, 2018, distributed by Mr. Kanter's
e—mail, March 17, 2018, 11 :19 P.M.
• Draft #3 Minutes of CEC Meeting, March 21, 2018, distributed by Mr. Kanter's
e—mail, March 26, 2018, 10:55 A.M.
Call to Order: Mr. Lamb called the meeting to order at 7:00 P.M.
Approval of Minutes:
Mr. Kanter presented the Draft #3 Minutes of the CEC meeting, March 15, 2018. A Motion
was made and seconded to approve those Minutes: Vote: 6-0.
Mr. Kanter presented the Draft#3 Minutes of the CEC meeting, March 21, 2018, and
described the one amendment made. A Motion was made and seconded to approve those
Minutes as amended. Vote: 6-0
Discussion of the process leading to the 2018 Annual Town Meeting (ATM) and the
Committee's Report to that ATM
• Visitors Center, Articles 23 & 22:
Mr. Kanter reported that at its meeting earlier this evening the Board of Selectmen
(BoS) had voted to support a Motion under Article 23, Visitors Center (Citizen Article) for
Indefinite Postponement (IP). That updates the IP situation—qualified as just "expected"—
on which this Committee had voted to support IP so no re-vote was deemed needed.
He reported that at the same meeting, the BoS was presented with a draft Motion
under Article 22, Visitors Center, that had raised the appropriation (still including funding
through construction) to $4,575,000—an increase of $75,000 from the $4,500,000 that had
previously been supported by the BoS (4-1). (Ms. McKenna was still present at this
meeting.)
The Town Manager now recommended that increase (rather than an earlier to-be-
proposed $200,000) as some cost elements had been ruled by the Town Moderator to be
outside the scope of the Article. While the $4,500,000 amount had included $25,000 for
costs during the construction period the Visitor Center would be operated from a yet-to-be-
determined temporary location, the Town Manager reported the extra $75,000 should
ensure there would be sufficient funding to award the construction contract that would be
bid and awarded next spring and address the within-scope temporary-location expenses.
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 21, 2018
While the BoS did not take a position on that draft Motion, its Chair did ask the
members to advise which of the two, total, dollar amounts they would support when later
considering what Motion to support. Three members chose the $4,575,000; the other two,
$4,500,000.
As this Committee had previously voted (4-2) to recommend approval of
$4,700,000—which was included in this Committee's already-published Report to the
2018 ATM—the Chair called for a re-vote. A Motion was made and seconded to approve
the $4,575,000 amount.
During the discussion of that Motion, Mr. Smith advised that after further
consideration, including his vote in this Committee's unanimous position taken to defer
construction funds for the Westview Cemetery Building project because that request was
deemed premature, he would now vote against any construction funding, at this time, for
the Visitor Center project. The other members of the Committee expressed their positions
and each said they had no reason to change their previous votes.
The Chair called for the yeas and nays. Vote: 3-3 (Mr. Cole, Mr. Lamb, and
Ms. Manz in support, Ms. Beebee, Mr. Kanter, and Mr. Smith in opposition)
Mr. Lamb said he would report this Committee's revised, now no-majority, position
both when he makes his report under Article 2 of this ATM and when called upon by the
Town Moderator for this Committee's position on the Motion under Article 22. He also will
provide a heads-up to the Town Moderator and the Chairs of the BoS and the Appropriation
Committee.
• Signed Copy of this Committee's Report to the 2018 ATM: A copy of that report was
circulated for each member's signature on the cover and returned for Mr. Kanter to hold
until this Committee is called upon to make its Article 2 report to this ATM.
• Mr. Lamb advised that he expects to have a draft of his presentation under Article 2
distributed to the other members by the coming Sunday (April 1). Any feedback from other
members would be just to him.
• The Committee agreed it had no reason for having the posted meeting on the
coming Wednesday, the 281h. Mr. Kanter will notify the Town Clerk's Office to add
"Cancelled" to that entry on the Town's Public Meeting Calendar and advise the Town
Manager's Office to cancel the reservation of the room for what would have been that
meeting.
Adjourn: A Motion was made and seconded at 7:18 P.M. to adjourn. Vote: 6-0
These Minutes were approved by the CEC at its meeting on April 2, 2018.
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