HomeMy WebLinkAbout2014-07-14 BOS Packet - Released SELECTMEN'S MEETING
Monday, July 14, 2014
Selectmen Meeting Room
7:00 p.m.
AGENDA
7:00 p.m. REORGANIZATION OF THE BOARD
7:05 p.m. PUBLIC COMMENTS (10 min.)
7:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
7:15 p.m. TOWN MANAGER REPORT (5 min.)
7:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1. Grant of Location—National Grid—Fiske Road—7:00 p.m. (5 min.)
2. Transfer Ownership of the 300th Clock to the Town (5 min.)
3. Minuteman High School Update (10 min.)
4. Sign Warrant for September 9, 2014 State Primary (5 min.)
5. Discuss Scheduling Special Election for Selectman Vacancy (10 min.)
6. Continued Discussion of the Tourism Committee Parking Pilot(10 min.)
7. Update on Solar Legislation (5 min.)
8. School Transportation and Safety Study Committee Update (30 min.)
9. Review of Draft Community Center Historic Preservation Restriction (15 min.)
10. Revision to FY2014 Approved Salary Adjustment and New Request for 3%
Transfer(5 min.)
11. Approve Town Manager Employment Agreement(5 min.)
12. Discuss Selectmen Liaisons and Memberships on Boards and Committees (5
min.)
13. Appointment/Resignations (5 min.)
a. Resignation - Bicycle Advisory Committee
b. Resignation/Appointment- Community Farming Committee
c. Appointment- 2014 Election Officers
9:15 p.m. CONSENT AGENDA (5 min.)
1. Approve Use of Battle Green—This Old House and Lexington Minute Men
2. Approve Use of Battle Green—Tourism Filming
3. Approve Use of Battle Green - Wedding
9:20 p.m. EXECUTIVE SESSION (20 min.)
1. Exemption 6: Purchase, Exchange, Lease or Value of Real Property —430
Concord Avenue
2. Exemption 3: Update on Fire Union Bargaining
9:40 p.m. ADJOURN
The next regular meeting of the Board of Selectmen is tentatively scheduled for Monday, July
28, 2014 in the Selectmen's Meeting Room, 1625 Massachusetts Avenue.
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change. d1 .
R ca(fed by E.e,Wefia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
July 14, 2014 William P. Hadley, Director 1.1
SUBJECT:
Public Hearing for Grant of Location
Install and maintain approximately 570 feet of 2" gas main in Fiske Rd.
EXECUTIVE SUMMARY:
The Department of Public Works/Engineering has reviewed the petition, plan and order
of National Grid for a Grant of Location to install approximately 570 feet of 2" gas main
in Fiske Rd. from the existing 6" main in Winchester Dr. southerly to House #18 for new
services at #18 and #21. A Street Opening Permit is required prior to excavation.
Since this petition appears to be in order, we recommend that approval be granted.
FINANCIAL IMPACT:
None
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the petition for Nationalgrid to install and maintain approximately 570
feet of 2" gas main in Fiske Rd.
STAFF FOLLOW-UP:
Engineering Division
PETITION OF NATIONAL GRID FOR GAS MAIN LOCATIONS
Town of Lexington/Board of Selectmen:
The Nationalgrid hereby respectfully requests your consent to the locations of mains as
hereinafter described for the transmission and distribution of gas in and under the following public
streets, lanes, highways and places of the Town of Lexington and of the pipes, valves, governors,
manholes and other structures, fixtures and appurtenances designed or intended to protect or operate said
mains and accomplish the objects of said Company; and the digging up and opening the ground to lay or
place same:
To install and maintain approximately 570 feet more or less of 2 inch gas main in Fiske Rd.,
Lexington. From the existing 6 inch gas main in Winchester Dr., southerly to house 18 to serve
house # 18 and house 21.
Date: June 25, 2014
By�"
Dennis ,Regan
Permit Representative
Town of Lexington Board of Selectmen:
IT IS HEREBY ORDERED that the locations of the mains of the Nationalgrid for the transmission and
distribution of gas in and under the public streets, lanes, highways and places of the Town of
Lexington substantially as described in the petition date June 25, 2014'attached hereto and hereby made
a part hereof, and of the pipes, valves, governors, manholes and other structures, fixtures and
appurtenances designed or intended to protect or operate said mains and/or accomplish the objects of
said Company, and the digging up and opening the ground to lay or place same, are hereby consented to
and approved.
The said Nationalgrid shall comply with all applicable provisions of law and ordinances of the
Town of Lexington applicable to the enjoyment of said locations and rights.
Date this day of 520
I hereby certify that the foregoing order was duly adopted by the of
the City of MA on the_day of 20
By:
Title
MN # 144-8504-980522
RETURN ORIGINAL TO THE PERMIT SECTION
NATIONAL GRID290
40 SYLVAN RD,WALTHAM,MA 02451
RETAIN DUPLICATE FOR YOUR REA CORDS
FORM# 1444,Rev.90
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NOTICE TO ABUTTERS
June 26th, 2014
In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.),
you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room,
Town Office Building, of the Town of Lexington, Massachusetts, on July 14th, 2014
at 7:00 p.m., upon the following petition of National Grid for permission to construct and location
for gas mains and the pipes, valves, governors, manholes and other structures, fixtures and
appurtenances designed or intended to protect or operate said mains and accomplish the
objects of said Company; and the digging up and opening the ground to lay or place same
under the following public way(s) of Lexington:
Fiske Rd.:
To install and maintain approximately 570 feet of 2" gas main in Fiske Rd. from the existing
6" main in Winchester Dr. southerly to House #' 18 for new services at #18 and #21.
By: Tr cda Malate�tal
Engineering
Department of Public Works
Please direct inquiries to: Dennis K. Regan, (617) 293-0480
CC:
Dennis K. Regan
Permit Representative
National Grid
40 Sylvan Road
Waltham, MA 02451
Esther Dasho Ren Xu Susan Madaus
15 Winchester Dr. 21 Winchester Dr. 20 Fiske Rd.
Lexington, MA 02420 Lexington, MA 02420 Lexington, MA 02420
Karen Adelson Krikor Abajian David Green
16 Winchester Dr. 22 Winchester Dr. 21 Fiske Rd.
Lexington, MA 02420 Lexington, MA 02420 Lexington, MA 02420
Alexander Lazarev Homer Hagedorn Patrick Bond
18 Winchester Dr. 17 Fiske Rd. 22 Fiske Rd.
Lexington, MA 02420 Lexington, MA 02420 Lexington, MA 02420
Margaret Danielson Alan Garson Merrill Furbush
19 Winchester Dr. 18 Fiske Rd. 24 Fiske Rd.
Lexington, MA 02420 Lexington, MA 02420 Lexington, MA 02420
Wailap lam Adele Kress
20 Winchester Dr. 19 Fiske Rd.
Lexington, MA 02420 Lexington, MA 02420
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 7/14/14 STAFF: Lynne Pease ITEM NUMBER: L2
SUBJECT:
Transfer Ownership of the 300'h Clock to the Town
EXECUTIVE SUMMARY:
Sue Rockwell, representing the 300'h Anniversary Celebrations Committee, will give a brief
introduction; Paula Rizzo, President of the Lions Club, will present the clock to the Town; and
Jim Shaw, President of the Rotary Club, will present the funds.
As part of the Town's 300'h anniversary celebration, the Lexington Lions Club and the
Lexington Rotary Club funded the manufacture and installation of a town clock as a permanent
commemoration of the event. Tonight, both groups are formally gifting the clock to the Town of
Lexington. In addition, the Lexington Lions Club, the Lexington Rotary Club and the 300'h
Anniversary Celebration Committee are contributing funds for to establish a Clock Maintenance
Fund for future care of the clock.
They would like to have an opportunity to take pictures of the presentation.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to accept the 300'h Anniversary Town Clock Deed of Gift from the Lexington Lions
Club and Lexington Rotary Club.
Motion, in accordance with Mass. General Laws, Chapter 44, Section 53A, accept a gift of
$2,500 from the 300'h Anniversary Celebrations Committee, Lexington Lions Club and
Lexington Rotary Club for the purpose of maintaining the 300'h Anniversary Town Clock. Set
funds to be held in a Special Revenue/Gift Account.
STAFF FOLLOW-UP:
Selectmen's Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: PRESENTER: ITEM NUMBER:
July 14, 2014 David Horton, Minuteman School Comm. Member L3
Carl F. Valente
SUBJECT:
Minuteman Career and Technical School Update
EXECUTIVE SUMMARY:
David Horton, Lexington's representative to the School Committee for the Minuteman Career
and Technical School, will update the Board on the status of the amended Regional Agreement
and the School Building project.
The Board had previously considered, but not acted on, the motion below, as requested by some
of the district members who have yet to vote on the amended Regional Agreement.
That in the event of ratification of the revised Minuteman Regional Vocational School District Agreement, as approved by the
Regional School Committee on March 11, 2014, and in the event of notice of desire to withdraw by one or more members of the
District is given within one year of the effective date of the revised Agreement, the Board of Selectmen will not place a warrant
article disapproving such withdrawal in a Town Meeting warrant, unless required by law,and will oppose such a disapproval
article or motion in any event.
FINANCIAL IMPACT:
NA
RECOMMENDATION/ SUGGESTED MOTION:
STAFF FOLLOW-UP:
TMO
Prepared by cfv
6/23/2014
Minuteman School I Ea ward A eougmllon PhD
Committee ""�01°
MINUTEMAN
A REYOLUT:ION IN LEARNING
FINAL DESIGN
Proposed Changes r 628Student
FINAL DESIGN ENROLLMENT PROCESS
* The Administration is responding to a call from Member
Communities to consider an Educational Program Plan
supporting a smaller school.
* Two schools enrolling 628 students are presented.
— School A has100 out of district students
— School B has no out of district students
* Design enrollment data constraints and assumptions are
continuing to be re-examined as the economic recovery
continues and enrollment data from member communities
is released.
AWL MINUTEMAN 121
A REVOLUTION IN LEARNING
1
i
A RECAP OF WHAT WE KNOW
® • ! • •
WHAT WE DO NOT KNOW TODAY:
"PROPOSED" DESE Chapter 74 revisions
7-7
D(plbratory
more ' .
Pre-explOratoryassessments
Admissions
i
More • ' student applications prioritized
Capital Participation
Requiredandsetby • ! basedupon the MSBA
reimbursement
i
ASSUMPTIONS OF THIS PROCESS
ASSUMPTIONS OF THIS PROCESS (cont.)
r i •
6/23/2014'.
81hGrade Actual vs. Projected Enrollments
NESDEG reviews of member town enrollments still in process. Generally
agreed that many towns are experiencing increases in actual student
enrollments. More information will be provided.
') MINUTEMAN m
A REVOLUTION IN LEARNING
MINUTEMAN
A REVOLUTION IN LEARNING
SCHOOLMINUTEMAN: BEFORE AND AFTER
THE TRANSITION TO A SMALLER
4
r
6/23/2014
Size of ii • i Programs
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r,1{ _ �+�615Y� eVi"f '�� M 1 `✓i" V ,R' u#5:i TI`4• ycFL 1+" R' r� f # X .{ S{p
Il?U@lJ '2 X 1 F�
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Franklyn G'�f�n 02 fi i oNit
None 1 �
0go
9*
`Sports teams compete as"Essex Tech"in combination with students from
I MINUTES
Essex Agricultural&Technical High School. '
A REVOLUTION IN LEARNING 191
POSSIBLE REORGANIZED CAREER CLUSTERS
EERING, CONSTRUCTFON
. � � iSERVICES
• Electrical Culinary Arts
• Metal Fabrication Health Occupations
• Carpentry • Entrepreneurship/Marketing
• Automotive Criminal Justice
• Plumbing Environmental Technology
• Design Visual Communications • Bio-technology
• Programming & Web Design • Horticulture & Landscaping
• Robotics Engineering &Automation
• Entertainment Engineering
IMINUTEMAN 'm
A REVOLUTION IN LEARNING (im 1101
5
6/23/2014 r
ESTIMATEDAREDUCTIONS
Ml
.r5n: "' XtF.{ �„ fi °"'''. p' >,,w'4f"'F�,+'�sts` v +£ � YY`;ix'yJ•+s,� �+'�t' i rry,6rY.,3 �.' ,.r �+r.3 °�;ys„�:,y�{ i'N' 4'.,, C r 7„ 'n�Yt/^`+ �, Rkk
•' .}x !P��ht`rS�' s� H � �e rc-�� � A r* S3� ,� + .rY t r re J ir,
tirstrat4s � r�lrrefrc rsfirf it
Eire aric ut �atrc na�Teck� c t 4 2 �'
G
�craEduatro �k5 y <£ f
p Speerald Supporth
t 0
GurcfarlciJ14K rn
rl
Math tudrs, Fturnanrtie 4 '; 5f
r x ph srcal E u rd'f,"It eaIt,hyi`6h&I;i krrar� h
ustod—K."MV ' r--tenarrce-�SecurrtyU 7Y 13l
zZ 123
MINUTEMAN [w
A REVOLUTION IN LEARNING
REORGANIZEDADMINISTRATION
" Administration
Superintendent/Director
Principal
Career Cluster Director(2
Career Cluster Assistant Director(2)
Instructional Support
Director of Pupil Services
Director of Guidance&Admissions
Director of Education Technology
Business Office
Assist Sup of Finance
Assist Business Manager
MINUTEMAN HR/Payroll Specialist
A REVOLUTION IN(EARNING
6
, r
6/23/2014
MINUTEArL LN
ION IN aEARNiNG
r
FINANCIAL PROJECTIONS
DESIGN ENROLLMENT
• 0;
Estimated Revenue Plan After Transition
410
IN-DISTRICTIN DISTRICT IN-DISTRICT
313
�� •
/1 • DISTRICT
DIFFERENCEOUT OF DISTRICT OUT OF DISTRICT OUT-OF-DISTRICT 100%IN-DISTRICT FROM FY15
Member Assessments 00,270,150 $11,802,524 $1,532,374 $13,387,548 $3,117,396
Chapter 70 State Aid $2,166,677 $2,790,257 $623,580 $3,318,715 $11152,038
Transportation
Reimbursement $760,241 $955,693 $195,452 $1,121,330 $361,089
Non Member Tuition $6,347,997 $1,947,843 ($4,400,154) $0 ($6,347,997)
E & D Budget
Contribution $100,000 $100,000 $o $100,000 $o
TOTAL0.
7
6/23/2014
a ,
EXPENDITURES
, . BY STATE
CODE
IN 528 IN-DISTRICT 628
ACCOUNT ACCOUNT DESCRIPTION DISTRICT IN-DISTRICT IN-DISTRICT
CODE 313 t f DIFFERENCE
• • • r • • OUT-OF-DISTRICT 0 • .•
DIFFERENCE
1000 Admimstratiort $1,821,308': $1,343,142 ," ., {478;164� $1,343,142 {478,154j:_,.
2000. Student instructional"Services<` $9,804,d63 $8,277,180 {$1,527,283); $8,212,181
3000 . , Student Services>."` $2,078,210'. $2,422,604 $675,669 $2,753,879 $344,394r.
4000. Op®ration.&M'aintenance $1,835,04, $1,745,585 ($89;459).. $1,745,585 ($89,459):
5000,: Insurance,Retirement;Leases $2,961,574. $2,663,343 ($298,235j $2,683,343. f {$298,238}
600ti. t:ommunity Services $100,000 `•" $100,00 $0., _ $100,000 $0; '
7000 Asset Acquisition& $550,985• $550'985" $0.
improvement
80t)t! Debt Service- $d63 477;; $463,477 $0.`... $463,477" $Q
9000" Tuition Payments $30,000 $30,00 $0 $30A00' $0 :...
ENERALIFUN•. '.
PROPOSED
Continue revieinr of MSBA Enroll"meat Data .
• Engage DESE in approving an amended "Educational Plan that
serves our member students with relevant CVTE programs,
rigorous academics and robust extra curricular offerings.
• School Committee Discussion and Vote on the Final Schematic
Design Enrollment as soon as possible.
• Revisions to Final Schematic Design Vote could be made in the
Fall of 2014 if conditions change.
! ) .MINUTEMAN ts�
A-REVOLUTION IN LEARNING
8
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 7/14/14 STAFF: Lynne Pease ITEM NUMBER: L4
SUBJECT:
Sign the Warrant for the September 9, 2014 State Primary
EXECUTIVE SUMMARY:
Attached is the September 9, 2014 State Primary Warrant for you to sign.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to sign the September 9, 2014 State Primary Warrant.
STAFF FOLLOW-UP:
Selectmen's Office
COMMONWEALTH OF MASSACHUSETTS
WILLIAM FRANCIS GALVIN
SECRETARY OF THE COMMONWEALTH
WARRANT FOR 2014 STATE PRIMARY
Middlesex, ss.
To the Constables of the Town of Lexington
GREETINGS:
In the name of the Commonwealth,you are hereby required to notify and warn the inhabitants of the town of
Lexington who are qualified to vote in Primaries to vote at:
PRECINCT ONE, SCHOOL ADMINISTRATION BUILDING; PRECINCT TWO, BOWMAN SCHOOL;
PRECINCT THREE, JONAS CLARKE MIDDLE SCHOOL; PRECINCT FOUR, BRIDGE SCHOOL;
PRECINCT FIVE, SCHOOL ADMINISTRATION BUILDING; PRECINCT SIX, WILLIAM DIAMOND
MIDDLE SCHOOL; PRECINCT SEVEN, ESTABROOK SCHOOL; PRECINCT EIGHT, SAMUEL
HADLEY PUBLIC SERVICES BUILDING; PRECINCT NINE, MARIA HASTINGS SCHOOL,
on TUESDAY, THE NINTH DAY OF SEPTEMBER,2014, from 7:00 A.M. to 8:00 P.M. for the following purpose:
To cast their votes in the State Primaries for the candidates of political parties for the following offices:
SENATOR IN CONGRESS. . . . . . . . . . . . . . . . FOR THIS COMMONWEALTH
GOVERNOR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . FOR THIS COMMONWEALTH
LIEUTENANT GOVERNOR. . . . . . . . . . . .. . . . . . . . . . . . FOR THIS COMMONWEALTH
ATTORNEY GENERAL. . . . . . . . . . . . . . . . . . . . . . . . . . FOR THIS COMMONWEALTH
SECRETARY OF STATE . . . . . . . . . . . . . . . . . . . . . . . . . FOR THIS COMMONWEALTH
TREASURER AND RECEIVER GENERAL. . . . . . . . . FOR THIS COMMONWEALTH
AUDITOR. . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . FOR THIS COMMONWEALTH
REPRESENTATIVE IN CONGRESS . . . . . . . . . . . . . . . . . . . FIFTH DISTRICT
COUNCILLOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . THIRD DISTRICT
SENATOR IN GENERAL COURT (precincts 1,2,4-7) . . . . . FOURTH MIDDLESEX DISTRICT
SENATOR IN GENERAL COURT (precincts 3,8,9) . . . . . . . THIRD MIDDLESEX DISTRICT
REPRESENTATIVE IN GENERAL COURT. . . . . . FIFTEENTH MIDDLESEX DISTRICT
DISTRICT ATTORNEY. . . . . . . . . . . . . . . . . . . . . . . . . . NORTHERN DISTRICT
REGISTER OF PROBATE. . . . . . . . . . . . . . . . . . . . . . . MIDDLESEX COUNTY
Hereof fail not and make return of this warrant with your doings thereon at the time and place of said voting.
Given under our hands this 14th day of July, 2014.
Selectmen of Lexington
I have served the foregoing warrant by posting a printed copy thereof in the Town Office Building, 7 days at least before the time of said Primary.
July , 2014.
Constable of Lexington
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 7/14/14 STAFF: Lynne Pease ITEM NUMBER: L5
SUBJECT:
Discuss Scheduling Special Election for Selectmen Vacancy
EXECUTIVE SUMMARY:
The Selectmen need to discuss scheduling a Special Election to fill the Selectman vacancy. See
attached email from Donna Hooper, Town Clerk, on possible timelines.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen's Office
Lynne Pease
From: Carl Valente
Sent Friday, June 27. 2O142:OGPM
To: Lynne Pease; Deb Mougor(Oobmougor@ao|.00m); Joe Poto Ooo@joopoto.org); Michelle
Ci000|o; Norman Cohen; Peter Kelley
Cc: Donna Hooper; Linda Vine
Subject: FW: FALL2O14 Special Election Possible Timelines
FYI from Donna regarding holding a special election for the Board of Selectmen soon-to-be vacant seat. As you will see
from Donna's first email below, putting a Selectman's ballot on the same ballot asthe Nov.4State ballot is highly
unlikely.
All of these timelines are tight for prospective candidates, so the Selectmen may want to choose their preferred
approach a1 its meeting onMonday. Donna will beattending.
Carl
Carl F. Valente
Town Manager
16Z5 Massachusetts Avenue
Lexington, MA 02420
781698-4545 (new direct phone number osq/March 2O14V
781861-2921 (fox)
(When writing or responding please understand thmt the Secretary oƒState hms determined thmtemm/ls ore m public record and,
therefore, may not be kept confident/m/j
From: Donna Hooper
Sent:Thursday,June Z6, ZU145:5UPM
To: Carl Valente; Linda Vine
Subject: RE: FALL 2014Speda| Election Possible Timelines
Possible timelines:
Candidate Papers Deadline toSubmit Deadline to
Election Date Available
Sep1ember9m Dual Election July ]u|yll August
October EiZ014 August August 18 September
November 4m Dual Election September September 16 October
November4m State BaUo1 August August Z0 September
Donna
z
DonnaM. Hooper,Town Clem,
Town of Lexington
ooperCalexin on aao
78 1-862-0500 x84551** new extension"
From: Donna Hooper
Sent:Thursday,June 26, 2014 10:40 AM
To: Carl Valente; Linda Vine
Subject: FALL 2014 Special Election
Carl & Linda,
In speaking with representatives of the MA Elections Office I have been advised:
1. Prop 2 % ballot question is authorized by law to appear on a state ballot, local election is not, with
deadline for prop 2 % question 111 Wednesday in August.
2. A Special Act of the legislature is required to place a local election on a State Election ballot.
3. The November 2014 State Election ballot is VERY LONG, so the Secretary of State's Office will OPPOSE
any special act for a local election/issue on the November 41" ballot.
4. If passage of special legislation is successful, the deadline for submittal of necessary information
(position, names, etc.) to the SOC Elections would be September 51"
a. Working on a September 51" deadline, backing up to the local schedule, August 5—date for
taking out candidate papers, and August 201" deadline for submitting candidate papers for
certification by Board of Registrars.
b. What is likelihood of special act by August 5t"'
5. Without special legislation, September 161" is the deadline for submitting candidate papers by
certification if a dual election is held.
THUS:
• September 9 & November 41" State Primary and State Election are a given
• Timing for a special election along with the September 91" Primary seems to aggressive—with the
deadline for filing papers for certification at July 22nd
• It appears a special act of the legislature to have a local office on the November 41" State Election ballot
is highly unlikely based upon timing (process and session calendar, and August 51" deadline?) and
opposition by the SOC.
• An October special election could work timing-wise but voter and election officer fatigue would be
high, and response low.
• A dual election with the November 41" State Election is not an impossibility. Given anticipated high
voter turnout on November 41" , holding a 'town' election with the 'state' election places the town
election secondary to the state.
o November 4, 2014 is a 'professional development' day at LPS, thus school is not in session. I
would have to confer with LPS to identify plans for the professional development offerings
throughout the schools and identify where heavy parking/traffic may be a concern.
o Volume of ballots, and absentee voting, for a dual election at which a high turnout is
anticipated creates many challenges that need to be confronted
I am scheduled to be out of the office Friday and Monday but am happy to discuss further later today.
2
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: PRESENTER: ITEM NUMBER:
July 14, 2014 Dawn McKenna L6
Carl F. Valente
SUBJECT: Continued Discussion of the Tourism Committee Parking Pilot
EXECUTIVE SUMMARY:
The Board asked staff to review the pilot parking proposal made by the Tourism Committee.
• The Center Committee is open to this pilot program, but asks that it not delay the Phase I
Center parking plan adopted by the Board of Selectmen.
• Engineering is working to determine the amount of space necessary to accommodate the
necessary parking/turning radius.
• There are sufficient parking meters available to install for this purpose, but the Center
Committee would be interested in testing some new meter technology for these spaces, if
these meters could be obtained quickly.
• Staff recommends that this program end on October 30.
FINANCIAL IMPACT:
NA
RECOMMENDATION/ SUGGESTED MOTION:
Move to authorize the installation of six metered parking spaces in the Depot lot, at the
Meriam St. side and to open the Meriam St. entrance/exit for this purpose, said pilot
program to end on October 31, 2014.
STAFF FOLLOW-UP:
Economic Development, Police and DPW will handle the installation.
Prepared by cfv
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 7/14/14 STAFF: Lynne Pease ITEM NUMBER: L7
SUBJECT:
Update on Solar Legislation
EXECUTIVE SUMMARY:
Mark Sandeen, Chair of the Sustainable Lexington Committee, will be at your meeting to discuss
sending a letter to the Lexington's Representative and Senators. See attached proposed letter.
Let me know Monday if there are any changes that should be made to the letter or the motion
below so I can make the necessary changes before your meeting.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to sign and send a letter to Lexington's Representative and Senators requesting them to
consider substituting the original Smizek and Petrucelli bills (House Bill 4185)that eliminate the
caps on net metering and instruct Department of Energy Resources (DOER) to initiate an open
stakeholder process over the next year to develop better solutions that improve and expand
access to the benefits of solar for everyone in Massachusetts.
STAFF FOLLOW-UP:
Selectmen's Office
July 14, 2014
Representative Jay Kaufman
Senator Kenneth Donnelly
Senator Michael Barrett
State House
Boston, MA 02133
Dear Representative Kaufman and Senators Donnelly and Barrett:
As local elected officials representing the Town of Lexington, we want to express our
gratitude for your continued strong support for ensuring the growth of solar energy in
Massachusetts. Thanks to forward thinking policies you have supported, like the net metering
provisions of the Green Communities Act, the Commonwealth is emerging as a national leader
on solar.
Unfortunately, legislation currently pending on Beacon Hill proposes to dramatically
change major portions of the Green Communities Act that have been responsible for solar
power's success in Massachusetts. The proposed legislation suggests some improvements to
existing solar policy, like eliminating the caps on net metering, but it also takes several
significant and long lasting steps backward.
The details of this complex legislative proposal currently under consideration, House Bill
4185, were first announced on June 11, 2014 with the intent of bringing the legislation to a vote
this month. The public, solar stakeholders, and municipalities like the Town of Lexington have
not been given adequate time to fully consider the impacts of this proposed legislation or an
opportunity to provide public comment.
One over-riding concern is the complex means by which the proposed bill would legislate
details of the solar market in a way that are counter to the Green Communities Act and restrict
the innovative solutions that have emerged under that law. The legislation makes radical changes
to a market structure that is currently working and replaces key provisions with largely undefined
mechanisms, which have uncertain economic implications.
The proposed legislation imposes a new minimum electric bill requirement that would
apply to all electric utility customers. The minimum bill provision is likely to result in significant
new monthly charges for many electricity customers. Though solar power users would certainly
be adversely affected by this provision, a minimum bill would also negatively impact any
electricity customer with a low electricity bill, such as energy efficient users and tenants.
Representative Jay Kaufman July 14, 2014
Senator Kenneth Donnelly Page Two
Senator Michael Barrett
Massachusetts leads the nation in providing fair and equitable access to the benefits of
solar for all citizens regardless of whether they rent their home or business property, have
appropriate roof structures, orientation, or shading. Through Massachusetts' existing virtual net
metering policy, the benefits of solar are available to everyone.
The draft legislation would limit access to solar by treating all virtual net metered solar
projects less favorably than behind-the-meter projects. Virtual net metered projects would
receive a substantially lower net metering credit value. They would also be subject to a
performance based incentive that decreases with increasing electricity prices, which makes it
impossible to provide the long-term protection from utility rate volatility allowed by current law.
As a fundamental matter of equity and fairness for all citizens, behind-the-meter and
virtual net metered solar customers should continue to be treated equally, as they are under
current law.
While we support efforts to improve upon energy policy and address the issues created by
the current net metering caps, there are significant shortcomings and unintended consequences in
the proposed legislation. We respectfully request that you consider substituting the original
Smizek and Petrucelli bills that eliminate the caps on net metering and instruct DOER to initiate
an open stakeholder process over the next year to develop better solutions that improve and
expand access to the benefits of solar for everyone in Massachusetts. The Legislature should give
itself enough time to better study the matter.
Thank you for your consideration.
Sincerely,
Lexington Board of Selectmen
MS/lap
cc: Governor Deval Patrick
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 7/14/14 STAFF: Lynne Pease ITEM NUMBER: L8
SUBJECT:
School Transportation and Safety Study Committee Update
EXECUTIVE SUMMARY:
Judy Crocker, Chair of the Ad Hoc Transportation and Safety Study Committee, and other
members of the Committee will be at your meeting to present the final report of the committee.
See attached presentation/final report.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to receive and place on file the Final Report of the Ad Hoc School Transportation and
Safety Study Committee.
STAFF FOLLOW-UP:
Selectmen's Office
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: PRESENTER: ITEM NUMBER:
July 14, 2014 Carl F. Valente L9
SUBJECT: Review of Draft Community Center Historic Preservation Restriction
EXECUTIVE SUMMARY:
Attached is a red-lined version of the Community Center Historic Preservation Restriction. This
draft incorporates comments made by the Selectmen, Historical Commission and Historical
Society (who will hold the Restriction).
Open issues include:
• How the Town will provide handicapped accessibility to the mansion portion of the
facility. The boards and committees involved in this matter are meeting on July 16 to try
to reach a resolution.
• Whether the entire parcel or just a portion of it should be restricted for historic
preservation purposes.
FINANCIAL IMPACT:
NA
RECOMMENDATION/ SUGGESTED MOTION:
None at this time.
STAFF FOLLOW-UP:
TMO and Town Counsel will incorporate any further comments of the Selectmen
Prepared by cfv
PRESERVATION RESTRICTION AGREEMENT
between
THE TOWN OF LEXINGTON
and
THE LEXINGTON HISTORICAL SOCIETY
THIS PRESERVATION RESTRICTION AGREEMENT (this "Restriction")is made as
of this day of , 2014, by and between the TOWN OF LEXINGTON, a
municipality of the Commonwealth of Massachusetts, acting by and through its Board of
Selectmen, having an address of 1625 Massachusetts Ave., Lexington, MA 02420 (the "Town"
or"Grantor"), and the Lexington Historical Society, a Massachusetts nonprofit corporation,
having an address of P.O. Box 514, Lexington, MA 02420 ("Grantee').
WITNESSETH:
WHEREAS, Grantor is owner in fee simple of certain real property and the
improvements thereon located at 39 Marrett Road in the Town of Lexington, Middlesex County,
(hereinafter the "Premises"), shown as "Lot 2" on the plan entitled "Plan of Land in Lexington,
MA (Middlesex County)" prepared by Rober Survey, dated January 15, 2013 and recorded with
the Middlesex South District Registry of Deeds (the "Registry') as Plan 426 of 2013, a copy of
which is attached hereto as Exhibit A and incorporated herein, being the same premises conveyed
to Grantor in a deed dated December 4, 2013 from the Trustees of the Supreme Council of
Scottish Rite and Freemasonry for the Northern Masonic Jurisdiction of the United States of
America, to Grantor recorded with the Registry in Book 63 02 1, Page 356 (the "Deed").
WHEREAS, the Premises includes (i) a building originally constructed in 1901 that was
formerly used as a residence comprising approximately 4,600 square feet, which was expanded
by approximately 26,000 square feet in 2000 (the "Administration Building'), and (ii) a carriage
house (the "Carriage House", together with the Administration Building, the`Buildings'). The
Premises also includes approximately 10.3 acres of land.
WHEREAS, the Premises will be used by the Grantor for a community center.
(A110 H: 11�ozii7is io)
WHEREAS, the Premises are architecturally, historically and culturally significant
properties meriting the protections of a perpetual preservation restriction under M.G.L. c. 184,
§§ 31, 32 and 33.
WHEREAS, the Premises' preservation values are documented in a series of reports,
drawings and photographs (hereinafter, the"Baseline Documentation")incorporated herein by
reference, which Baseline Documentation the parties agree provides an accurate representation of
the Premises as of the date of this Preservation Restriction.
WHEREAS, the Baseline Documentation consists of the following:
A) The legal description of the Premises attached hereto and incorporated
herein as Exhibit B;
B) Lexington Assessor's map showing the Premises attached hereto and
incorporated herein as Exhibit C; [To be confirmed]
C) Photographs of the Premises showing the condition of the Buildings and
land as of the date hereof.
All of the foregoing Baseline Documentation is on file with the [Facilities] Department
of the Town.
WHEREAS, the Grantee is interested in the preservation and conservation of sites,
buildings, and objects of local, state and national significance in the Town of Lexington and is
authorized to accept and hold preservation restrictions as defined under M.G.L. c. 184, § 31.
WHEREAS, as a condition to the grant of Community Preservation Funds for the
acquisition of the Premises, Grantor is required to place a preservation restriction on the
Premises, and Grantor wishes to grant the same to Grantee.
NOW, THEREFORE, in consideration of the foregoing, and for good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor does
hereby irrevocably grant and convey unto Grantee this Restriction, which shall apply in
perpetuity to the Premises subject to the terms hereof.
1. Purpose. It is the purpose of this Restriction to protect the public investment in the
restoration and rehabilitation of the historically significant Bti�k 14 g;Premises by ensuring that
the exterior architectural, historic, and cultural features of the 146k.14ugsPremises will be retained
and maintained forever substantially in their current condition for preservation purposes, subject
to the construction of the Improvements (as hereinafter defined), and to prevent any use or
change to the exterior of the Bui k i�:U gsPremises that will materially impair or interfere with the
Btff.p(.1i�uttsPremises' preservation values, subject to the construction of the Improvements (as
hereinafter defined).
(n;0H i;r1ozii7is io) 2
2. Grantor's Covenant to Maintain. Grantor agrees at all times to maintain the
exterior of the Buildings in at least the same structural condition and state of repair as that
existing on the date of this Restriction, subject to the Improvements (as hereinafter defined), and
in accordance with applicable local, state and federal laws, rules, bylaws and regulations
(collectively, "Legal Requirements"), and in accordance with The Secretary of the Interior's
Standards for Rehabilitation (36 C.F.R. 68.3), as they may be amended from time to time (the
"Secretary's Standards"). Grantee does not assume any obligation for maintaining, repairing or
administering the Premises and/or the Buildings.
3. Alterations. The Grantor agrees that, except for the improvements as set forth
on Exhibit D attached hereto (the"Improvements") or otherwise allowed in Section 5 herein, for
which no consent of Grantee is required, there shall be: (a) no alterations of the Buildings,
including the alteration of any interior, (b) no demolition or moving of the Buildings; and (c) no
new buildings, roadways or sidewalks on the Premises, unless (i)the Grantee has previously
determined in its reasonable discretion that it will not impair such characteristics after reviewing
plans and specifications submitted by the Grantor or(ii)required by casualty or other emergency
promptly reported to the Grantee. Ordinary maintenance and repair of the Premises, including
without limitation landscaping, may be made without the written permission of the Grantee.
4. Standards for Review. The Grantee shall apply the Secretary's Standards
whenever exercising any authority, right or privilege created by this Restriction. If the
Secretary's Standards are revoked, then the most recent version of the Secretary's Standards shall
apply to this Restriction as if such version had not been revoked unless the revoked Secretary's
Standards are replaced by successor guidelines or standards, in which event such successor
guidelines or standards shall apply.
5. Grantor's Rights Not Requiring Further Approval of Grantee. This Restriction
does not prohibit, and does not require the Grantee's approval of, the following rights, uses, and
activities of or by Grantor on, over, or under the Premises:
(a) the right to engage in all those activities and uses that are permitted by all
applicable laws, codes and regulations and are not otherwise inconsistent with the
terms and provisions of this Restriction;
(b) the right to maintain and repair the Premises in accordance with the Secretary's
Standards; a i i(.
(c) the right to make changes of any kind to the interior of the Buildings that do not
affect(i)the structural integrity of the Buildings or (ii)the characteristics that
contribute to the architectural, archeological, or historical integrity of the exterior
of the Buildings-provided_ however_ Grantor shall not be Dermitted to make
moues or remove anv of the crown molding or woodwork from the portion of the
Administration Buildinu shown in DhotograDhs numbered of the aseline
Documentation without the prior consent of Grantee_.
(n:0H i;r1ozii718 io) 3
(ct) the right to move the Carriage House to another location on the Premises near the
-
Administration Building- provided that the Grantor retains the horse stal-lsi—n the
-
basement of the Carriage House-
Cc-) the right to demolish or relocate the brick wall constructed at the rear of the
-
Administration Buildinalonthe southerly of the Premises. and
CL) the right to remove the interior doors within the Administration Building provided
that yes the doors.
6. Notice and Approval. Wherever approval by the Grantee is required under this
Restriction, Grantor shall request specific approval by the Grantee not less than thirty(30) days
prior to the date Grantor intends to undertake the activity in question. The notice shall describe
the nature, scope, design, location, timetable and any other material aspect of the proposed
activity in sufficient detail to permit the Grantee to make an informed judgment as to its
consistency with the purposes of this Restriction. Within thirty (30) days of receipt of Grantor's
reasonably sufficient request for said approval, the Grantee shall, in writing, grant or withhold its
approval or request additional information relevant to the request and necessary to provide a
basis for its decision. The Grantee's approval shall not be unreasonably withheld, and shall be
granted upon a reasonable showing that the proposed activity shall not materially impair the
purposes of this Restriction. Failure of the Grantee to make a decision within thirty(30) days
from receipt of Grantor's notice shall constitute approval of the request as submitted.
7. Casualty Damage or Destruction. In the event that the Buildings or any part
thereof shall be damaged or destroyed by fire or other casualty, Grantor shall promptly notify the
Grantee in writing (but in no event later than seven (7) days after such casualty), such notification
including what, if any, emergency work has been completed. Within ninety(90) days of the date
of damage or destruction, Grantor, at Grantor's expense, shall obtain a written report prepared by
a qualified restoration architect or an engineer or other qualified construction professional with
experience in the restoration of historic buildings, which report shall include the following and
which shall be delivered to Grantee:
(a) an assessment of the nature and extent of the damage to the exterior and interior
of the Buildings;
(b) a determination of the feasibility of the repair and restoration of the exterior of the
Buildings (or the damaged or destroyed exterior portions thereof); and
(c) a detailed description of the repair and restoration work necessary to return the
exterior of the Buildings to the condition existing at the date of this Restriction.
If, after reviewing the report, Grantor determines that it is economically feasible for
Grantor to repair or restore the Buildings to the condition that it is in on the date of this
Restriction, Grantor shall do so in accordance with the terms of this Restriction. Grantor shall
submit to the Grantee plans and specifications for the repair or restoration of the Buildings along
with a construction schedule for such repair and restoration work. The Grantee shall have sixty
(60) days to review such plans, specifications and schedule, and the parties shall proceed under
this Restriction. If the Grantor determines, in its sole and absolute discretion, by written notice to
(A110H H;110211718.10) 4
Grantee, that it is not economically feasible to repair or reconstruct the Buildings or that the
purpose of this Restriction would not be served by such repair or restoration, Grantor may alter,
demolish, remove or raze the Building or construct new improvements on the Premises all in
accordance with all applicable laws and regulations. In such event, Grantor and Grantee may
agree to extinguish this Restriction in accordance with applicable laws.
8. Condemnation of the Premises. If the Buildings, or any substantial portion
thereof, shall be made the subject of a procedure threatening a taking through eminent domain, or
if Grantor shall receive notice from a governmental authority of the intent to institute such
proceeding, Grantee shall immediately be given notice thereof by Grantor. Grantee shall have
the right to enter its name as an additional party in eminent domain proceedings, pursuant to
Massachusetts General Laws, Chapter 79, Section 5A, but shall not have the right to any
monetary award which would diminish the award to be made to Grantor resulting from such
taking. In the event of such taking, after Grantor has removed any items from the Building that it
wishes to retain, Grantee shall have the right to enter the Buildings (or the portion thereof subject
to such taking) for the purchase of choosing and removing for posterity any protected features, or
portions thereof, together with the materials in which such features are set, that Grantee desires to
salvage, prior to the effective date of such taking.
9. Insurance. Grantor shall keep the Buildings insured by an insurance company
rated "A" or better by A.M. Best for the full replacement value against loss from the perils
commonly insured under standard fire and extended coverage policies and comprehensive
general liability insurance against claims for personal injury, death and property damage.
Property damage insurance shall include change in condition and building ordinance coverage, in
form and amount sufficient to fully replace the damaged Buildings without cost or expense to
Grantor or contribution or coinsurance from Grantor except for a standard deductible. Grantor
shall deliver to Grantee upon the execution and recording hereof certificates of such insurance
coverage.
10. Archeological Activities. The conduct of archaeological activities on the
Premises, including without limitation, survey, excavation and artifact retrieval, may occur only
following the submission of an archaeological field investigation plan prepared by Grantor and
approved in writing by the State Archaeologist of the Massachusetts Historical Commission
(M.G.L. Ch. 9, Section 27C, 950 CMR 70.00).
11. Written Notice. Any notice which either Grantor or the Grantee may desire to
give or be required to give to the other party shall be in writing and shall be delivered by
overnight courier postage prepaid, registered or certified mail with return receipt requested, or
hand delivery as follows:
If to Grantor:
Town of Lexington
1625 Massachusetts Ave.
Lexington, MA
Attention: Town Manager
If to Grantee:
{n:'H i;r1ozii718 io) 5
Lexington Historical Society
P.O. Box 514
Lexington, MA 02420
Attention: Executive Director
Each party may change its address set forth herein by written notice to the other party given
pursuant to this section.
12. Inspection. Grantor agrees that the Grantee may inspect the Premises from time to
time upon reasonable notice to determine whether Grantor is in compliance with the terms of this
Restriction. Annually and at the expense of the Grantor, Grantee shall prepare a report with
photos demonstrating whether the Grantor has complied with this Agreement. The report shall
be prepared by a qualified preservation professional. [Cost to be discussed with the Town.]
13. Remedies. Grantee may, following sixty (60) days prior written notice to Grantor,
institute suits to enjoin any violation of the terms of this Restriction by ex parte, temporary,
preliminary or permanent injunction.
14. Runs with the Land. This Restriction and all of the covenants, agreements and
restrictions contained herein shall be deemed to be a preservation restriction as that term is
defined in M.G.L. c. 184, § 31 and as that term is used in M.G.L. c. 184, §§ 26, 31, 32 and 33.
Grantee shall fully cooperate with the Grantor in its efforts to obtain any government approvals
necessary for the perpetual enforcement of this Restriction, including but not limited to the
approval of the Commissioner of the MHC as provided under M.G.L. c. 184, § 32. In the event
that this Restriction in its current form is not acceptable to MHC for purposes of said approval,
Grantee shall cooperate with the Grantor in making any and all modifications that are necessary
to obtain said approval. The term of this Restriction shall be perpetual, subject to the provisions
of Sections 7, 8 and 16. To the extent required by applicable law, the Grantor is authorized to
record or file any notices or instruments appropriate to assure the perpetual enforceability of this
Restriction.
15. Assignment. The Grantee may, with prior written consent from Grantor, which
consent may not be unreasonably withheld, convey, assign or transfer this Restriction to a unit of
federal, state or local government, or to a charitable corporation or trust qualified under M.G. L.
Chapter 184, § 32, whose purposes include preservation of buildings or sites of historical
significance, provided that any such conveyance, assignment or transfer requires that the purpose
for which the Restriction was granted will continue to be carried out.
16. Extinguishment. Grantor and Grantee hereby acknowledge that there are certain
circumstances that may warrant extinguishment of the Restriction. Such circumstances may
include, but are not limited to, partial or total destruction of the Buildings resulting from
casualty. Such an extinguishment must meet all of the requirements of M.G.L. c. 184, sections
31, 32 and 33 for extinguishment.
17. Authority. Each signatory to this Restriction represents that he or she is duly
authorized to execute this Restriction on behalf of the party or parties he or she represents and
that he or she has obtained all approvals and consents, if any, necessary to take said actions.
(n;'H i;r1ozii7is io) 6
18. Recording. Grantor shall do and perform at its own cost all acts necessary for the
prompt recording of this Restriction in the Registry.
19. Amendment. This Restriction may only be amended by mutual agreement of the
parties in a written instrument recorded in the Registry; provided that no amendment shall be
allowed that will materially affect the qualification of this Restriction.
20. Entire Agreement. This Restriction reflects the entire agreement between the
parties. Any prior or simultaneous correspondence, understandings, agreements, and
representations are null and void upon execution hereof, unless set out in this Restriction.
21. Governing Law. This Restriction shall be governed by and construed in
accordance with the laws of the Commonwealth of Massachusetts.
22. Invalidity of Particular Provisions. If any term or provision of this Restriction, or
the application thereof to any person or circumstance shall, to any extent, be invalid or
unenforceable, the remainder of this Restriction, or the application of such term or provision to
persons or circumstances other than those as to which it is held invalid or unenforceable, shall
not be affected thereby, and each term and provision of this Restriction shall be valid and be
enforceable to the fullest extent permitted by law.
23. Counterparts. This Restriction may be executed in several counterparts and by
each party on a separate counterpart, each of which when so executed and delivered shall be an
original, but all of which together shall constitute one instrument.
[Remainder of page intentionally left blank]
(n:'H i;,1ozii7is io) 7
EXECUTED under seal as of the date first written above.
GRANTOR: TOWN OF LEXINGTON
BOARD OF SELECTMEN
Deborah N. Mauger, Chairman
Peter C. J. Kelley
Norman P. Cohen
Joseph Pato
Michelle Ciccolo
GRANTEE: LEXINGTON HISTORICAL SOCIETY
By:
Name:
Its:
(n:'H i;,1ozii7is io) 8
Exhibit D
Improvements
• Installing or upgrading heating, air-conditioning, electrical and plumbing systems serving
the Administration Building and Carriage House, which may result in exterior appearance
changes;
• Constructing two �2;I �������w���u���;���an addition and related appurtenances on the western and/or
southern portions of the Administration Building that will be used as a function room,
gymnasium or other multi-purpose room aiu(l which addition and appurtenances will C.OMatible with earance of the Administration Buildin��_
• Constructing and installing all necessary improvements and structures to bring the
Administration Building and the Carriage House into compliance with the Americans
with Disabilities Act, 42 U.S.C. § 12 10 1, et seq., and any state and local accessibility and
z "in laws, codes, ordinances and rules
• Constructing a second access road and a sidewalk with related appurtenances to access
the Administration Building and Carriage House: running from Marrett Road—[througha
portion of the brick wall along Marrett)Road and along the Premises.1 [Discuss with
Town re; attachingaa Maul:
• Installinga solar Danels on the roofs of the Buildings-provided that they do not negativelyv
impact the view of the Buildinus from Marrett Road_ and
• Installing exterior signage identifying parking and building names on the Premises. [Size
and scope to be discussed with the Town.]
{n;'H H, 110211718.10)
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
July 14, 2014 Theo Kalivas, Budget Officer 1. 10
SUBJECT: Revision to FY2014 Approved Salary Adjustment and New Request for Three
Percent Rule Transfer.
EXECUTIVE SUMMARY: At the June 30'', 2014 meeting of the Board of Selectmen, the
Board approved proposals for year-end budget transfers, including transfers from the Salary
Adjustment Account. Upon further review, the Finance Department has determined that the
approved Salary Adjustment Account transfers were insufficient and must be revised. The reason
for this revision is that original estimates were based on the biweekly payroll ending on July 41'
being split between Fiscal Years 2014 and 2015 on a 50%/50%basis, but in fact that basis is
60% FY2014 and 40% FY2015. Staff is also proposing additional Three Percent Rule transfers
from the Finance Department Expenses item ($4,700) and Selectmen's Office Expenses ($2,000)
item to the Legal Services budget to cover year-end billing that was in excess of the original
appropriation.
A revised Salary Adjustment Transfer Form and an additional Three Percent Rule Transfer Form
have been attached.
FINANCIAL IMPACT: To ensure that spending in identified line-items not exceed
appropriations, transfers are recommended from the following sources: Salary Adjustment
Account($128,400); Finance Department Expenses ($4,700) and Selectmen's Office Expenses
($2,000)which will result in a $0.00 net change to the budget.
RECOMMENDATION/ SUGGESTED MOTION: Move to approve and sign the revised
Salary Adjustment Account transfers and the additional Three Percent Rule transfers.
STAFF FOLLOW-UP:
Finance Department
Prepared by RNA
FY2014 SALARY ADJUSTMENT ACCOUNT TRANSFERS (revised)
Salary Adjustment Balance $ 801,988
REVISED PROPOSAL
Difference from
Salary Adjustment From To Amount Original Proposal
Library PS $ 1,830,037 $ 1,888,037 $ 58,000 $ 6,000
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Planning PS $ 266,876 $ 275,576 $ 8,700 $ 500
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Econ Dev PS $ 91,199 $ 93,699 $ 2,500 $ -
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
TMO PS $ 613,183 $ 617,683 $ 4,500 $ 500
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Finance PS $ 1,243,064 $ 1,271,264 $ 28,200 $ 2,200
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Human Services PS $ 509,969 $ 510,469 $ 500 $ 500
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Clerk PS $ 340,255 $ 346,755 $ 6,500 $ 1,300
IT PS $ 336,510 $ 3561010 $ 19,500 $ 1,000
Salary Adjustment Account $ 801,988 $ 673,588 $ (128,400) $ 12,000
ORIGINAL PROPOSAL
Salary Adjustment From To Amount
Library PS $ 1,830,037 $ 1,882,037 $ 52,000
.......................................................................................................................................................................................................................................................................................................................................................................................................................................
Planning PS $ 266,876 $ 275,076 $ 8,200
.......................................................................................................................................................................................................................................................................................................................................................................................................................................
Econ Dev PS $ 91,199 $ 93,699 $ 2,500
.......................................................................................................................................................................................................................................................................................................................................................................................................................................
TMO PS $ 613,183 $ 617,183 $ 4,000
Finance PS $ 1,243,064 $ 1,269,064 $ 26,000
.......................................................................................................................................................................................................................................................................................................................................................................................................................................
Clerk PS $ 340,255 $ 345,455 $ 5,200
...�T....P.S..................................................................................................................................................................................................3.3.6....5.1.0..................................3.5.5....0.1.0......................................1 g....5.00....
$ $ $
Salary Adjustment Account $ 801,988 $ 685,588 $ (116,400)
(9)
Town of Lexington m
TO: Board of Selectmen
SUBJECT: Request for Transfer from Salary Adjustment Account
Request is hereby made for the following transfer from the Salary Adjustment
Account as appropriated via vote of Annual Town Meeting:
1. Amount requested: $ 128,400
2. To be transferred to:
Account Name Account Number Amount
Library Personal Services-Adult Library Regular Wages 10061251 51110 $ 58,000
Planning Personal Serivice-Planning Regular Wages 10017501 51110 $ 8,700
Economic Development Personal Services-ED Regular Wages 10018201 51110 $ 2,500
Town Manager Personal Service-TM Regular Wages 10012301 51110 $ 4,500
Finance Personal Services-Comptroller Regular Wages 10013501 51110 $ 28,200
Town Clerk Personal Services-Clerk Admin Regular Wages 10016101 51110 $ 6,500
Information Technology Personal Services-IT Regular Wages 10015501 51110 $ 19,500
Human Services Personal Services-Admin Regular Wages 10054611 51110 $ 500
Total $ 128,400
3. Present balance in Appropriation: $ 801,988
4. Explanation for purpose of transfer
To cover costs associated with contractual settlements and other contractual costs budgeted for in the Salary Adjustment
Account.
Assistant Town Manager for Finance
Action of Board of Selectman:
Approved= Disapproved=
Date
Transfer voted in the sum of:
Chairman, Board of Selectman
Action of Appropriation Committee:
Approved= Disapproved=
Date
Chairman,Appropriation Committee
Revised-FY14 SA Transfers 7.9.14
Town of Lexington
TO: Appropriation Committee&Board of Selectmen
SUBJECT: Request for Transfer between Departmental Line-Items
Request is hereby made for the following transfers between line-items as appropriated via vote of Annual Town Meeting in
accordance with M.G.L.,Ch.44,Section 33B
From To
Account Account Number Amount Account Account Number Amount
Finance-Comptroller EXP 10013502-52110 $ (4,700) Legal Services 10015102-52123 $ 6,700
Selectmen's Office EXP 10012202-52110 $ (2,000)
Rationale
The transfer to Legal Services is to cover year end billing for services that was in excess of estimates.
Assistant Town Manager for Finance
Action of Board of Selectmen:
Approvedi Disapproved
Date
Chairman,Board of Selectman
Action of Appropriation Committee:
Approvedi Disapproved
Date
Chairman,Appropriation Committee
FY14 Additional 3% Rule Transfer form 7.9.14
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 7/14/14 STAFF: Lynne Pease ITEM NUMBER: I.11
SUBJECT:
Approve and Sign the Town Manager Employment Agreement
EXECUTIVE SUMMARY:
Attached is the proposed final Employment Agreement between the Town of Lexington and the
Town Manager for your review and approval. This document was prepared by Mr. Kelley and
Mr. Cohen after discussions with the Town Manager.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to approve and sign the Employment Agreement between the Town of Lexington and
Carl F. Valente for three years commending July 11, 2014 through July 11, 2017.
STAFF FOLLOW-UP:
Selectmen's Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 7/14/14 STAFF: Lynne Pease ITEM NUMBER: I.12
SUBJECT:
Discuss Selectmen Liaisons and Memberships on Boards and Committees
EXECUTIVE SUMMARY:
Attached is a list of Selectmen (including Mr. Manz and Ms. Mauger) and the
Committees/Boards, etc. they were/are a Liaison/member, etc. as I know it. You should have a
brief discussion on next steps to update and correct the list.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen's Office
■u■u■u■u■u■u■u■u■u■u■u■u■u■u■u■u■u■u■u■u■u■u■u■u■u■u■ii■ii■ii■ii■ii■ii■ii■ii■ii■ii■ii■u■u
Board of Selectmen Liaisons, Etc.
Ciccolo
Board of Selectmen member
Community Center Advisory Committee Chair
Community Farming Committee member
Sidewalk Committee Liaison
Cohen
Board of Selectmen member
Cary Library Trustees member
Cary Library Trustees Executive Committee member
Community Center Advisory Committee Liaison
Community Preservation Committee member
Electric Utility Ad Hoc Committee Liaison
Fund for Lexington Board Chair
Human Services Committee Liaison
Lexington Housing Assistance Board (LexHAB) Liaison
Policy Manual Committee Chair
Tax Deferral and Exemption Study Committee Liaison
Youth Services Council member
Friday, July 11, 2014 Page 1 of 3
Kelley
Board of Selectmen member
Cary Library Trustees member
Design Advisory Committee Liaison
Economic Development Advisory Committee Liaison
Munroe Center for the Arts Board member
Noise Advisory Committee Liaison
Permanent Building Committee Liaison
Police Manual Policy Committee Liaison
Tourism Committee Liaison
Town Celebrations Committee Liaison
Townwide Facilities Master Planning Committee (Ad Hoc) member
Youth Commission Liaison
Manz
128 Central Corridor Coalition member
Cary Library Trustees member
Cary Memorial Building Renovation Design Committee Liaison
Commission on Disability Liaison
Council on Aging Liaison
Energy Conservation Committee Liaison
Human Rights Committee Liaison
MAGIC member
MBTA Liaison
Recreation Committee Liaison
Sidewalk Committee Liaison
Sister City Group Liaison
Transportation Advisory Committee Liaision
Youth Sports Council Liaison
Friday, July 11, 2014 Page 2 of 3
Mauger
Board of Selectmen member, Chair
Boston Region Metropolitan Planning Organization Liaison
Cary Library Trustees member
Cary Library Trustees Executive Committee member
Council for the Arts Liaision
Council on Aging Liaison
Fund for Lexington Board member
Greenways Corridor Committee Liaison
Hanscom Area Towns Committee member
School Transportation and Safety Study Committee Liaison
Tree Committee Liaison
Pato
2020 Vision Committee Liaison
Bicycle Advisory Committee Liaison
Board of Selectmen member
Cary Library Trustees member
Center Committee Liaison
Communications Advisory Committee Liaison
Economic Development Advisory Committee Liaison
Historical Society Liaison
Housing Partnership Board Liaison
MWRA Advisory Board Liaison
Scenic Byway Working Group Liaison
Sustainable Lexington Committee Liaison
Townwide Facilities Master Planning Committee (Ad Hoc) member
Friday, July 11, 2014 Page 3 of 3
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 7/30/14 STAFF: Lynne Pease ITEM NUMBER: I.13
SUBJECT:
Committee Appointments /Resignations
a. Resignation - Bicycle Advisory Committee
b. Resignation and Appointment- Community Farming Committee
c. Appointment- 2014 Election Officers
EXECUTIVE SUMMARY:
Stew Kennedy has submitted his resignation from the Bicycle Advisory Committee (BAC).
Michelle Ciccolo has submitted her resignation from the Community Farming Committee (CFC)
and Raul Marques-Pascual has submitted his application to be appointed to the CFC.
Attached is a request from the Town Clerk to appoint Election Officers for the period beginning
September 1, 2014.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to accept the resignation of Stew Kennedy from the Bicycle Advisory Committee,
effective immediately.
Motion to accept the resignation of Michelle Ciccolo from the Community Farming Committee,
effective immediately.
Motion to appoint Raul Marques-Pascual to the Community Farming Committee to fill the
unexpired term of Michelle Ciccolo until September 30, 2014.
Motion to appoint Election Officers as presented in a memo from the Town Clerk dated July 3,
2014 for the period beginning September 1, 2014.
STAFF FOLLOW-UP:
Selectmen's Office
91licheCle Occolo
50 Shade Street/mciccoCofer, gmai[com
Lejdngtot; WA 02421/781-862-0808
June 15, 2014
Michael Bliss, Chairman
Community Farming Committee
13 Barberry Road
Lexington, MA 02421
RE: Community Farming Committee Resignation
Dear Mike,
I've enjoyed serving with you and the rest of the group on the Community Farming
Committee this past year. However, with my new Selectman duties, I think it would
be best if someone else take my spot on the committee. Thus, please accept my
resignation from the Community Farming Committee, effective immediately. It was
a pleasure to serve on the CFC and I am enthusiastic about the future of LexFarm.
As I want to do everything I can to ensure that the farm is a success, I would be
happy to serve as a Selectmen Liaison to the CFC if that would be of any value.
Please do not hesitate to call on me for anything you might need.
Sincerely,
Michelle Ciccolo
C: Carl Valente, Town Manager
Donna Hooper, Town Clerk
Deborah Mauger, Chair, Board of Selectmen
Janet Kern, Executive Director, LexFarm
¢`GV 5 Mop,
' �y
°a "s Town of Lexington
�y A
$i o" h Board of Registrars
esau,`
�FklHG7n�
Tel: (781) 862-0500 x84558
Laura Hussong, Chair Fax: (781) 861-2754
Jean H. Barrett
Sarah L. Warren
Donor M. Hooper, Clerk
MEMORANDUM
TO: Board of Selectmen
FROM: Donna M. Hooper, Clerk - Board of Registrars _ '�----�
DATE: July 3, 2014
SUBJECT: Selectmen Appointment of Election Officers - 2014
Efforts are ongoing to meet election staffing needs and to enhance our current population of
dedicated and committed election officers.
The attached listing of persons interested in serving as Election Officer for 2014-2015 is
provided for appointment in accordance with MGL c.54§12-14 governing the annual
appointment of election officers by the Board of Selectmen.
The Board of Registrars, at its meeting of June 24, 2014 has reviewed the names of those
registered voters expressing an interest in serving as election officers and unanimously voted to
recommend to the Board of Selectmen the persons listed on the attached report [dated June 23,
2014] for appointment. This listing of 170 registered voters includes 14 "Republican", 52
"Democrat", and 104 "Unenrolled" registered voters.
Accordingly, the Board of Registrars requests the Board of Selectmen vote to appoint as Election
Officer, for the period beginning September 1, 2014, the persons listed on the attached pages.
VOTER REGISTRATION&ELECTION OFFICER SUA'IMARY 2010-2013
Year Total DEM REP LNR Total DEM REP UNR
Voters Workers
2014 21,317 8,144 2,058 11,051 170 52 14 104
2013 21,519 8,227 2,143 11,308 179 53 15 111
2012 21,520 8,415 2,213 10,818 196 67 16 113
2011 21,293 8,419 2,215 10,585 179 65 14 100
2010 1 21,273 8,497 2,232 10,475 180 68 14 98
Should additional information be helpful please do not hesitate to contact nle. Thank you.
cc:
Board of Registrars
Executive Clerk, Board of Selectmen
1625 MASSACHUSEITS AVENUE•LEXINGTON,MASSACHUSEITS 02420
Candidate Query 6/23/2014
Last Name First Name MI Str# Street Party Appt Dt
Adler Joel A 22 Village Cir UNR 7/12/2010
Afshartous S. Bijan 5 Green Lane DEM 7/31/2007
Aker Beverly F 242 Lincoln St UNR 7/3 012 0 0 1
Allen Robyn 5 White Terr DEM 712912013
Alyn Susan 6214 Main Campus I)r DEM
mar Mabel 119 Simonds Rd DEM 7/12/2004
ment-Bergey Shirley 29 Greenwood St DEM 711212004
Anderson knn Thacher 40 Moon bill Rd DEM 8/3/2009
ndrellos Joanne V 36 Saddle Club Rd REP 7/30/2012
Aronson Jane Waldman 11 Lawrence Ln DEM 7/11/2006
Bailey Josephine M 1475 Massachusetts Ave UNR 7/31/2007
Bair Richard J. 18 Redcoat Ln DEM 7/30/2012
Baker Marsha E 46 Burlington St DEM 7/30/2012
Barbieri Edith 161 North St UNR 7/30/2012
Barg Doris V 30 Dexter Rd UNR 7112/2010
Barrett WitIliam J 25 Pearl St REP 7/21/2003
Barry Suzanne E. 159 Burlington St UNR 7/2 9120 1 3
Barry Marion E. 10 Crescent Mill Ave DEM 7/30/2012
Bazzaz Maarib 464 Concord Ave UNR 7/30/2001
Bennett Isabelle J 86 Fifer Ln REP 7/30/2001
Berman Samuel 1010 Waltham St DEM 7/30/2001
Bettencourt Elinor A 2 Tewksbury St REP 713012001
Biglow Diane M. 15 Bellflower St UNR 7/30/2012
Boggia Dorothy M 103 Burlington St UNR 7130/2001
Bohn Mara D. 14751,Massachusetts Ave DEM 8/1/2011
Bolduc Dorothy J 89 Spring St UNR 7/21/2003
Boucher Robert 252 Lincoln St UNR 7/29/2013
Bradley Margaret 48 Bellflower St DEM 7/1212004
Burnell George A. 4 Eaton Rd UNR
Burnell Mary 4 Eaton Rd ONR 7/31/2007
Burns Arline A 37 Cliffe Ave UNR 7/30/2001
Burns Maureen T 83 Bedford St UNR 7/30/2012
Burns Kathleen Adley 1 Leroy Rd UNR 7/12/2010
Canter Ann S 6 Munroe Rd UNR 8/312009
Caples Sean 144 Maple St UNR 8/1/2011
Cerulii Jeanette O 249 Lowell St DEM 7/3012001
Cohen Linda R 33 Forest St UNR 7/21/2003
Conceison nne Louise 26 Bernard St UNR 7/21/2003
Page 1
Candidate Query 6/2 312 0 1 4
Last Name First Name MI Str# Street Parry Appt Dt
Conway L. Susan 29 Woodland Rd UNR 7/10/2006
Cooper Judy R 10 Sheridan St DEM 7/30/2012
Cooper Constance BF 30 Greenwood St DEM 7/30/2012
Costello Patricia Elen 9 Preston Rd UNR 7130/201211
Counts-Klebe Margaret L 8 Hancock Ave DEM 7/30/2012
Crowell Carolyn A 16 Bowker St UNR 6/30/2008
Cullinane Gertrude 14 Springdale Rd UNR 7/11/2005
Curran Gloria 30 Hilltop Ave UNR 7/11/2005
Daniels Carol H. 1978 Massachusetts Ave DEM
Diamond nn R 41 Potter Pond UNR 7/21/2003
Dixon Linda J 70 Fifer Ln UNR 7/12/2010
Dreyer Sheilah F 5 Cary Ave UNR 7/29/2013
Dunn Anne Mary 48 Grapevine Ave UNR 7/31/2007
Eaton Richard J 9 Hamilton Rd UNR 7/12/2004
Edwards Francine C 96 Outlook Dr UNR 7/30/2001
Eisenberg Maida G 54 Gleason Rd UNR
Eisenberg George O 54 Gleason Rd UNR
Farrington Harry Burgess 20 Fairland St UNR 7/31/2067
Fenollosa Michael K 10 Marshall Rd DEM 7/30/2012
Fenollosa Marilyn 10 Marshall Rd DEM 7/30/2012
Fenske Faith W 20 Lois Ln UNR 7/30/2001
Flynn Carol A 3 Minute Man Ln UNR 7/10/2006
Flynn Winston E 32 Watertown St UNR 7/12/2004
Folger Susan Corkum 2 Myrna Rd UNR 7/12/2004
Ford Charlotte D 4 Grove St DEM 7/30/2001
Forsdick Harry C 46 Burlington St UNR 7/30/2012
Forte Adriana B. 5 Drew Ave UNR 7/29/2013
Frawley Shirley Rauson 68 Potter Pond DEM 7/12/2004
Frawley William J 68 Potter Pond DEM 7/12/2004
Freeman Charles M 16 Normandy Rd REP 7/31/2007
Freeman Margaret M 16 Normandy Rd UNR 7/31/2007
Gao Yang 204 Woburn St UNR 7/30/2012
Gasbarro Sandra M 4 Seaborn PI UNR 6/30/2008
Gildor Raya 26 Clarke St UNR 7/10/2006
Gillespie Mary E. 4 Fairland St DEM 8/1/2011
Golovchenko Elizabeth M 1 Nowers Rd UNR 7/30/2012
Gorospe Rebecca Fagan 42 Carville Ave UNR 7/30/2001
Grabiner Renee 3301 Main Campus Dr DEM 6/30/2008
Page 2
Candidate Query 6/23/2014
Last Name First Name MI Str# Street Party Appt Dt
Green Rolfe 18 Belfry Ter REP
Greene Anna S 85 Marrett Rd UNR 8/1/2011
Griffin Maria P 4 Kitson Park Dr UNR 8/1/2011
Grula Yolanda 6214 Lexington Ridge Dr DEM
Gschwendtner Joann 1 Harrington Rd UNR 7/10/2006
Hagopian Sonya 12 Lantern Ln UNR 8/3/2009
Halverson Jane N. 2210 Massachusetts Ave UNR 7/3012 0 1 2
Hamilton Stacey A 25 Robinson Rd DEM 7/12/2004
Hartshorn Robert T 28 Locust Ave DEM 6/30/2008
Hartshorn Marita B 28 Locust Ave DEM 7/1 212 0 0 4
Hays Susanne W 39 Locust Ave UNR 7/21/2003
Hill Marie E 159 Burlington St UNR 7/12/2004
Hill Christine K 12 Fairlawn Ln DEM 7/1 212 01 0
Hubert Nancy L 1010 Waltham St DEM 7/21/2003
Keane Donna M 1475 Massachusetts Ave UNR 7/30/2001
Knudson Edgar A 656 Marrett Rd UNR 7/31/2007
Lawlor Sally 39 Normandy Rd REP
Leslie Theresa B. 8 Lake St UNR 8/1/2011
Libman David 74 Fifer Ln DEM
Lowther Janet L 25 Woodpark Cir REP 7/30/2001
Lund D. Peter 20 Hancock St REP 7/30/2001
Marcucci Angela G 4 Elena Rd UNR 7/31/2007
Marquis Lorain M. 62 Valley Rd UNR 7/2 912 0 1 3
Marshall Pamela J 38 Dexter Rd DEM 6/30/2008
Martin Claire M. 59 Locust Ave UNR 7/12/2010
Mason Robert F 33 Robinson Rd UNR 6/30/2008
Mason Sheryl T 33 Robinson Rd UNR 6/30/2008
McAlduff Eileen G 15 Theresa Ave UNR 7/30/2001
McGrath Gerald E 50 Waltham St UNR 8/3/2009
McGrath Arlene E 50 Waltham St UNR 8/3/2009
McLaughlin Elizabeth C 5 April Ln UNR 7/30/2001
Mello Judith A 29 Hayward Ave UNR 7/29/2013
Miller Julie Ann 4 Lois Ln UNR 7/12/2004
Mix Barbara M. 153 Grove St REP 8/1/2011
Montagna Anthony P 400 Massachusetts Ave UNR 7/12/2004
Mula Louis P. 656 Marrett Rd UNR 7/3012012
Natale Sandra F 47 Downing Rd UNR 7/12/2010
Natale, Sr. Edward R 47 Downing Rd UNR 7/12/2010
Page 3
Candidate Query 6/23/2014
Last Name First Name MI Str# Street Party Appt Dt
O'Neill Anne B 1475 Massachusetts Ave UNR 7111/2005
O'Sullivan Katherine S 12 Aerial St UNR 7/12/2010
Ouellette Margaret 23 Tucker Ave. DEM 7/31/2007
Pemberton Richard L 140 Maple St UNR 7/30/2001 ii
Pemberton Doris M 140 Maple St UNR 7/30/2001
Perrotta Barbara L 3 William Roger Greel UNR 7/30/2001
Petner Josephine D 30 Taft Ave DEM 7/30/2012
Pierce Alice M 17 Volunteer Way DEM 7/21/2003
Pompeo John 3 Hadley Rd DEM 7/11/2006
Price Charles H 52 North St UNR 7/12/2004
Puopolo Evangeline 36 Prospect Hill Rd UNR 7/11/2005
Quinlan Elaine J. 3Captain Parker Arm UNR 8/1/2011
Quinn Margaret M. 58 Paul Revere Rd DEM
Rao Jyoti 60 Allen St DEM 7/31/2007
Reynolds Adrian J 165 Lincoln St DEM 6/30/2008
Reynolds Renee J 165 Lincoln St DEM 7/2 1 12 0 0 3
Riccio William 4 Elena Rd UNR 7/30/2012
Rooney E.Ashley 20 Hancock St UNR 7/30/2001
Rubin Amy M 5 Howard Munroe PI UNR 7/12/2010
Sampson Barry E 8 Brandon St UNR 7/2112003
Sampson Carol J 8 Brandon St UNR 8/312009
Sandeen Lisa Shreffler 10 Brent Rd UNR 7/30/2012
Scalise Carole Sandra 17 Battle Green Rd REP 7/30/2001
Schott-Marcell Jody M 22 Flintlock Rd DEM
Schuler Judith A 646 Marrett Rd UNR 7/30/2001
Schuler Clark S 646 Marrett Rd UNR 7/3 012 0 0 1
Setterlund Lorraine A 2 Circle Rd UNR 6/30/2008
Shanahan Jean D 331 Bedford St UNR 7/30/2012
Shurtleff Martha 445 Lowell St UNR 7/30/2001
Sibert Julie Claire 30Ingleside Rd UNR 7/30/2012
Smith Eleanor 24 Grapevine Ave UNR 7/30/2001
Snell Carol S 6 Preston Rd DEM 7/29/2013
Sperandio Diane 9 Hathaway Rd REP 7/29/2013
Spillane Edwina M 1 Winn Ave UNR 7/11/2005
Spillane Richard J 1 Winn Ave UNR 7/12/2004
Steigerwald Jessie 143 Cedar St UNR 7/30/2012
Stieglitz Francine 3 Amherst St DEM 7/31/2007
Sullivan Elizabeth A 14 Judges Rd DEM 7/11/2005
Page 4
Candidate Query 6/23/2014
Last Name First Name Ml Str# Street Party Appt Dt
Sullivan Marie F 9 Blodgett Rd UNR 8/1/2011
Tashjian Mary 40 Grapevine Ave UNR 7/31/20071
Tauber Stephen J. 38Ingleside Rd DEM 7130/20121
Tec Leora 5 Rindge Ave DEM 7/10/2006
Thayer Verna C. 12 Melrose Ave UNR 6/30/2008
Trudeau Jane A 7 Volunteer Way DEM 6/30/2008
Turner Mary Ellen 7 Bryant Rd DEM 7/11/2005
Tutko Dorothy Zaborowski 16 Smith Ave UNR 7/11/2005
Vital Jacqueline V. 187 Marrett Rd REP
Warshawer Robert D. 11 Tower Rd UNR 7/31/2007
Webster Chet P 16 Brent Rd UNR 8/3/2009
Webster Ann S 16 Brent Rd UNR 7/31/2007
Weinberger Virginia 69 Bridge St UNR 7/12/2004
Weiss Ephraim 462 Lowell St DEM 7/30/2001
Welby Laura C 16 Farmcrest Ave UNR 7/30/2001
Winchester Charles 57 Hancock St REP 7/30/2012
Wood James C 51 Gleason Rd DEM 7/30/2012
Wood Martha C 51 Gleason Rd DEM 8/1/2011
Page 5
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 7/14/14 STAFF: Lynne Pease ITEM NUMBER: C.1-3
SUBJECT:
Consent
EXECUTIVE SUMMARY:
1. Approve the request of the Lexington Minuteman and This Old House to use the Battle
Green on Saturday, July 26, 2014, from 8:00 a.m. to 3:00 p.m. for drilling on the Battle
Green with This Old House filming.
2. Approve the request of the Tourism Committee to use the Battle Green between Friday, July
18 and Sunday, July 20, 2014, for filming in-language videos targeting Chinese, French and
UK markets for marketing through BrandUSA. I will ask her to let the Selectmen's Office
know if the suggested days and times change.
3. Approve the request of Laura Jansen to use the Battle Green on Saturday, September 27,
2014 from 10:00 a.m. to 1:00 p.m. for a wedding.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to approve the Consent Agenda.
STAFF FOLLOW-UP:
Selectmen's Office
AGENDA ITEM SUMMARY
LEXINGTON BOA" OF SELECTMEN MEETING
DATE: PRESENTER: ITEM NUMBER:
July 14,2014 Carl F.Valente Executive Session
SUBJECT: Exemptions 3 and 6
Suggested motion for Executive Session: Move that the Board go into Executive Session to
discuss strategy with respect to collective bargaining related to the Fire Union and to consider
the purchase, exchange, lease or value of real property at 430 Concord Avenue and to reconvene
in Open Session only to adjourn. Further, that as Chairman, I declare that an open meeting may
have a detrimental effect on the negotiating position of the Town.
EXECUTIVE SUMMARY:
1. Update on Fire Union bargaining
2. Update on Sellers property title report
FINANCIAL IMPACT:
NA
RECOMMENDATION/SUGGESTED MOTION:
NA
STAFF FOLLOW-UP:
TMO
Prepared by cfv