HomeMy WebLinkAbout2014-06-09 BOS Packet - Released SELECTMEN'S MEETING
Monday, June 9, 2014
Selectmen Meeting Room
6:30 p.m.
AGENDA
6:30 p.m. EXECUTIVE SESSION (30 min.)
1. Exemption 6: Purchase, exchange, lease or value of real property —430
Concord Avenue
7:00 p.m. PUBLIC COMMENTS (10 min.)
7:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
7:15 p.m. TOWN MANAGER REPORT (5 min.)
7:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1. Article Positions (40 min.)
a. Article 2 —Amend Zoning Bylaw—430 Concord Avenue
i. Artis Presentation (15 min.)
ii. Artis Memorandum of Understanding
b. Article 3 —Land Acquisition—Off Concord Avenue
c. Article 4 —Authorize Easement on Land at 430 Concord Avenue
d. Article 10 —Amend Article 5 of November 4, 2013 Special Town Meeting,
Renovation to Community Center—Project Update
2. Continued Discussion - Solar on Municipal and School Buildings (20 min.)
3. Liquor—Change of Manager—Margaritas (5 min.)
4. Appointments/Reappointments (5 min.)
a. Town Celebrations Committee
b. Executive Clerk
c. Keeper of the Lockup
5. Approve and Sign Gold Award Letter-Naomi Wharton (5 min.)
6. Discuss Town Manager Evaluation Process (5 min.)
8:40 p.m. CONSENT AGENDA (5 min.)
1. Approve Tax Bill Insert—Citizens Academy Information
2. Approve Use of the Battle Green—Flag Day
3. Approve Use of the Battle Green—This Old House
8:45 p.m. ADJOURN
The next meeting of the Board of Selectmen is tentatively scheduled for Monday, June 16, 2014
at 6:00 p.m. in the Selectmen's Meeting Room, 1625 Massachusetts Avenue.
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change. d1 .
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/9/14 STAFF: Lynne Pease ITEM NUMBER: I.1
SUBJECT:
Article Positions
EXECUTIVE SUMMARY:
You need to take positions on the following Articles:
Article 2 —Amend Zoning Bylaw—430 Concord Avenue
Article 3 —Land Acquisition—Off Concord Avenue
Article 4—Authorize Easement on Land at 430 concord Avenue
Article 10—Amend Article 5 of November 4, 2013 Special Town Meeting, Renovation to
Community Center
For Article 2 - Representatives from Artis will be at your meeting to give a brief presentation on
their proposed plans for 430 Concord Avenue. There will also be a discussion about the draft
Memorandum of Understanding (MOU). If the draft MOU is not in this packet we have not
received it yet and it will be emailed to you over the weekend.
For Article 10 - You will receive a project update from the Community Center Advisory
Committee. See attached recommended appropriation increase.
Attached is a list of the articles that includes the articles you have taken a position on and those
that have been indefinitely postponed.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen's Office
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/9/14 STAFF: Lynne Pease ITEM NUMBER: L2
SUBJECT:
Continued Discussion - Solar on Municipal and School Buildings
EXECUTIVE SUMMARY:
The Sustainable Lexington Committee members, Public Facilities staff, Ameresco
Representatives and Cadmus Representatives will provide information requested at the May 19
meeting.
See attached presentation and proposed solar layout on six buildings
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen's Office
Lynne Pease
From: Mark Sandeen <mark.sandeen@sustainablelexington.org>
Sent: Friday, June 06, 2014 11:21 AM
To: Lynne Pease
Cc: Deborah Mauger; Joe Pato (Lexington Selectman); Carl Valente; Dan Voss; Shawn Newell
Subject: Solar Task Force Material for Board of Selectmen Packages
Attachments: Solar Update - Board of Selectmen 6-9-2014.pptx
Lynne,
I've attached a copy of the slides we will be presenting at the Selectmen's meeting on Monday.
I expect that the presentation will take about 10 minutes and then perhaps another 10 minutes to answer any questions the
Board may have.
Both Shawn Newell and I will be presenting different sections of the presentation.The Solar Task Force will be asking for the
Board of Selectmen's support in moving to the next phase of the process,which includes having Ameresco apply for
interconnection service agreements with NSTAR. NSTAR's approval process is currently one of two long poles in the tent from
a schedule perspective and can take 30 to 60 days before they issue their approval.
We will also be asking for the Board's support for Town staff and Town Counsel to move forward with contract negotiations
between our vendor and the Town.
We will be presenting preliminary financial expectations for the project, based on the current proposed scope after reviewing
the structural analysis results,the preliminary power purchase agreement rate proposed by our vendor(provided two weeks
ago), and our expected costs for managing our roofs, consistent with the Town's master plan for managing our roofs.
These preliminary financial numbers and assumptions have been reviewed by both DPF staff and Rob Addleson and have been
revised to reflect their recommendations for assumptions.We will anticipate reviewing the project financials with a few
members of the Appropriation and Capital Expenditures Committees in the coming weeks.
I will send via a separate email—a copy of the proposed PV system layouts for the proposed rooftops based on the structural
and shading analysis conducted by our vendor—for your background information only. We do not intend to present this
material, but thought the layouts might be helpful as background information.
Please let me know if you have any questions,
Mark Sandeen
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/9/14 STAFF: Lynne Pease ITEM NUMBER: L3
SUBJECT:
Liquor License—Change of Manager -Margaritas, 438 Bedford Street
EXECUTIVE SUMMARY:
I have received all the necessary paperwork to request your approval on a change of manager for
Lexington Mexican Restaurant Group, Inc., d/b/a Tio Juans Margaritas Mexican Restaurant,
located at 438 Bedford Street.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to approve the application for a change of manager of the all alcohol restaurant liquor
license for Lexington Mexican Restaurant Group, Inc., b/a/a Tio Juans Margaritas Mexican
Restaurant, located at 438 Bedford Street, subject to receiving proof of alcohol awareness
training.
STAFF FOLLOW-UP:
Selectmen's Office
The Commonwealth of Massachusetts
Alcoholic Beverages Control Commission For Reconsideration
239 Causeway Street
M
Boston,MA 02114
FORM 43
MUST BE SIGNED BY LOCAL LICENSING AUTHORITY
061200034 Town of Lexington 06/09/2014
ABCC License Number City/Town Local Approval Date
TRANSACTION TYPE(Please check all relevant transactions
New License New Officer/Director Pledge of License Change Corporate Name
Transfer of License Change of Location Pledge of Stock Seasonal to Annual
❑X Change of Manager ❑ Alteration of Licensed Premises Transfer of Stock ❑ Change of License Type
❑ Cordials/Liqueurs Permit ❑ Issuance of Stock New Stockholder Other
❑ 6-Day to 7-Day License ❑ Management/Operating Agreement ❑ Wine&Malt to All Alcohol
Name of Licensee Lexington Mexican Restaurant Group,Inc. EIN of Licensee 26-3038283
D/B/A Tio Juans Margaritas Mexican Restaurant Manager [Gregory Yeager
ADDRESS: 438 Bedford Street CITY/TOWN: Lexington STATE MA ZIP CODE 02420
Annual All Alcohol Restaurant
Annual or Seasonal Category:(All Alcohol-Wine&Malt Wine, Type: (Restaurant,Club,Package
Malt&Cordials) Store,General On Premises,Etc.)
Complete Description of Licensed Premises:
One floor building with dining room and lounge. Liquor stored behind bar and in locked storage room. Seating capacity 188. Front and rear exits.
Application Filed: Jun 2,2013 Advertised: NA Abutters Notified: Yes ❑ No ❑X
Date&Time Date&Attach Publication
Licensee Contact Person for Transaction Mario Mancini Phone: 603-430-8905 ext.11 1
ADDRESS: 200 Griffin Road,Suite 1 CITY/TOWN: Portsmouth =
STATE NH ZIP CODE 03801
Remarks: Request change of manager from Tina Sibley to Gregory Yeager.
The Local Licensing Authorities By: Alcoholic Beverages Control Commission
Ralph Sacramone
Executive Director
ABCC Remarks:
The Commonwealth of Massachusetts
Alcoholic Beverages Control Commission
239 Causeway Street
Boston,MAnJ1J4
PETITION FOR CHANGE OFLICENSE
1061200034 Lexington
xoCC License Number City/Town
The licenseel Lexington Mexican Restaurant Group,Inc. respectfully petitions the Licensing Authorities to approve the
following transactions:
Change of Manager Ei Alteration of Premises
Pledge of License/Stock [:] Cordial&Liqueurs
E:] Change of Corporate Name/DBA F� Change of Location
0 Change of License Type(§12 ONLY,e.g."club"to"restaurant")
Fx� Change ofManager Last-Approved Manager: F;��7
Requested New Manager: lGregory Yeager
F� Pledge of License/Stock Loan Principal Amount:$ 1 = Interest Rate:
Payment Term: Lender
F] Change of Corporate Name/O8A Last-Approved Corporate Name/DBA:
Requested New Corporate Name/D8/t
FlChange of License Type Last-Approved License Type:
Requested New License Type:
Fl Alteration uf Premises:(must fill out attached financial information form)
Description nfAlteration:
Change o[Location:(must fill out attached financial information form)
Last-Approved Location:
Requested New Location:
Signature ofLicensee Date Signed
(if"corpo°o""uu^,its authorized representative)
��CBtl� »8nt
ARGARITANON,
zoo Griffin Road,Suite 1
Town of Lexington Portsmouth, NH 038ol
Office of Selectmen
603 430 $905
1625 Massachusetts Ave
Lexington,MA 02420 MARGS.COM
May 9,2014
Re: Appointment of General Manager for Lexington Mexican Restaurant Group Inc.
Statement in lieu of minutes
Lexington Mexican Restaurant Group Inc.appoints Gregory Yeager as the General Manager for the
operation of the Tin Juan's Margaritas Mexican Restaurant at 438 Bedford Street Lexington,Massachusetts.
He will act on behalf of the corporation as the person responsible for service of alcoholic beverages and
compliance with all state and municipal regulation.
Mario Mancini
Chief Financial Officer
State of NeAr ampshire,County of Rockingham,as.
On this the day of May 2014,before me,
Kelly Tobey,the uncle ado
Personally appeared r,r% al '
Known to me(or satisf orily pro en)to be the person
Whose name is subscribed to the within instrument
And acknowledged that he/she executed the same for
The purposes therein contained.In witness whereof,I
Hereunto set my hand and official seal.
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/9/14 STAFF: Lynne Pease ITEM NUMBER: L4
SUBJECT:
Reappointments/Appointment to Town Celebrations Committee, Executive Clerk and Keeper of the
Lockup
EXECUTIVE SUMMARY:
The Town Celebration Committee has requested that Robert Tracey and Sondra Lucente be reappointed
to the Town Celebrations Committee. They have also requested that Lorain Marquis be moved from the
subcommittee and appointed to the full committee. For the Town Celebrations Subcommittee, they have
requested that William Mix, Carol Flynn, Cerise Jalelian, Dave Taylor, Geetha Padaki, Karen Gaughan,
Kimberly Coburn,Paul Jenkins, Tanna Morrisett and Wayne Miller be reappointed to the Subcommittee.
Also Julie Miller's term on the full committee expires the end of June and they requested she be
appointed to the subcommittee.
The term of the Selectmen's Executive Clerk expires June 30, 2014.
The Keeper of the Lockup also expires June 30, 2014.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to reappoint Robert Tracey and Sondra Lucente to the Town Celebrations Committee for 3-year
terms to expire June 30, 2017.
Motion to appoint Lorain Marquis to the Town Celebrations Committee for a 3-year term to expire
June30, 2017.
Motion to reappoint William Mix, Carol Flynn, Cerise Jalelian, Dave Taylor, Geetha Padaki, Karen
Gaughan, Kimberly Coburn,Paul Jenkins, Tanya Morrisett and Wayne Miller to the Town Celebrations
Subcommittee for 1-year terms to expire June 30, 2015.
Motion to appoint Julie Miller to the Town Celebrations Committee for a 1-year term to expire June 30,
2015.
Motion to reappoint Lynne Pease as the Selectmen's Executive Clerk for a 1-year term to expire June 30,
2015.
Motion to reappoint Mark Corr as Keeper of the Lockup for a 1-year term to expire June 30, 2015.
STAFF FOLLOW-UP:
Selectmen's Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/9/14 STAFF: Lynne Pease ITEM NUMBER: L5
SUBJECT:
Approve and Sign Girl Scout Gold Award Letter for Naomi Wharton
EXECUTIVE SUMMARY:
You are being asked to sign a letter of commendation for Girl Scout Gold Award recipient
Naomi Wharton. See attached proposed gold award letter.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to send a letter of commendation to Naomi Wharton congratulating her on attaining the
highest rank in Girl Scouting, the Gold Award.
STAFF FOLLOW-UP:
Selectmen's Office
June 9, 2014
Naomi Wharton
Troop 71667
5 Bryant Rd
Lexington, MA 02420
Dear Naomi,
Congratulations on earning the Girl Scout Gold Award. We know that the path has not
always been easy and we understand that this represents a major milestone in your life.
Your Gold Award project was an excellent one which will be of lasting value. Not only
did you help certify vernal pools, but you conducted an education campaign to spread what you
have learned to a much wider audience.
The Board of Selectmen salutes you and wishes you good fortune in your future
endeavors.
Sincerely,
Deborah N. Mauger, Chairman
Peter C.J. Kelley
Norman P. Cohen
Joseph N. Pato
Michelle L. Ciccolo
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/9/14 STAFF: Lynne Pease ITEM NUMBER: L6
SUBJECT:
Discuss Town Manager Evaluation Process
EXECUTIVE SUMMARY:
Ms. Mauger will describe the process that was used previously and discuss how the Board
wishes to proceed.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen's Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/9/14 STAFF: Lynne Pease ITEM NUMBER: C.1-3
SUBJECT:
Consent
EXECUTIVE SUMMARY:
1. Approve inserting information regarding the next Citizens Academy in the next Tax Bill.
2. Approve the request of the Lexington Elks to use the Battle Green on Thursday, June 12,
2014, at 7:00 p.m. for the annual Flag Day Ceremony. The Elks hope that the Selectmen
can participate in the ceremony.
3. Approve the request of the "This Old House" show to use the Battle Green for a couple
of hours on one of the following days: June 12, 16, 23 or 25 to tape portions of their
show about the history of the Battle Green.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to approve the Consent Agenda.
STAFF FOLLOW-UP:
Selectmen's Office
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The 2014 Lexington Citizens' Academy starts in September!
Engage with Town departments,learn more about the services provided by your local government,
and discover new opportunities for public involvement at the 6th annual Citizens'Academy. This
free, ten-session program begins in mid-September and continues on weeknights at various Town
facilities.
For more information or to register, please contact Melissa Jones in the Town Manager's Office:
mjones@lexingtonma.gov or 781-698-4543.
It is a trzbute to the torvu that so many dedicated municipal employees shared the expertise with citizens beyond the
scope of normal business hours. Speakers were enthusiastic, well prepared, and clearly dedicated to the respective
departments and quality service."-2013 Lexington Citizens'Academy Participant
wsa
& EXINOTON LODOF No- 2 204
BENEVOLENT AND PROTECTIVE ORDER OF ELKS
INSTITUTED MARCH 26, 1961
A FRATERNAL ORGANIZATION
Exalted Ruler P. O. Box 176 Secretary
Chris Cavanaugh LEXINGTON, MA 02420 Peter Garvey PDD
781-862-9759
Birthplace of American Liberty Treasurer
Austin Smith
May 29, 2014
Board Of Selectmen
Town Of Lexington
1625 Massachusetts Avenue
Lexington, MA
To The Chairperson:
The Lexington Lodge Of Elks#2204 cord iallyinvit6s the Board Of Selectmen to participate in our
annual Flag Day Ceremony to be held on Thursday, June 12, 2014 at 7:00 P.M. at the Lexington
Battle Green.
It is requested that the Lexington Lodge Of Elks#2204 be given permission for the use of the Baffle
Green on June 12, 2014 at 7:00 P.M. It is also requested that a platform be made available and a
public address system with a 11 0-volt outlet.
Your co-operation, as in the past, will be greatly appreciated.
Sincerely,
ch'�k cava*WAAO�k lRoVieri. DchR#,tyjr.
Chris Cavanaugh Roger J. Doherty Jr.,
Exalted Ruler Committee Chairman
Day time phone 781-685-6907
Email address: elk1286(a)-aolcom or rdoherty@,epsilon.com