HomeMy WebLinkAbout2014-05-19 BOS Packet - Released SELECTMEN'S MEETING
Monday, May 19, 2014
Selectmen Meeting Room
7:00 p.m.
AGENDA
7:00 p.m. EXECUTIVE SESSION(20 min.)
1. Exemption 6: Purchase, exchange, lease or value of real property—430 Concord Avenue
7:20 p.m. PUBLIC COMMENTS (10 min.)
1. Lexington Designated as Bicycle Friendly Community—Bronze Level
7:30 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
7:35 p.m. TOWN MANAGER REPORT(5 min.)
7:40 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1. Grant of Location(5 min.)
a. National Grid—Grant Street
b. Comcast—Militia Drive
2. Approval of Final FY15 Lexpress Routes (5 min.)
3. Traffic Safety Advisory Committee Recommendations (10 min.)
a. Request for Pedestrian Actuated Signal Bedford/Eldred
b. Recommendation for Traffic Study Lowell Street/LexFarm
4. Close Hearing for LexMedia Contract Extension(5 min.)
5. Review Solar on Municipal and School Buildings (30 min.)
6. Minuteman Regional Agreement(5 min.)
7. Sign the Warrant for June 16, 2014 Special Town Meeting (15 min.)
8. Review 39 Marrett Road Preservation Restriction (10 min.)
9. Approve Special Licenses for Wineries to Sell Wine and Hard Cider at the Farmers Market(5 min.)
a. Downeast Cider House
b. Carr's Ciderhouse
c. Turtle Creek Winery
d. Coastal Vineyards
e. Charlton Orchards
10. Liquor- Approve Assistant Manager for Lexington Golf Club (5 min.)
11. Sign Common Victualler License for Bollywood Cafe—New Corporate Name (5 min.)
12. Reappointments/Appointment—LexHAB, Ad Hoc School Facilities Master Planning Committee (5
min.)
13. Town Manager Appointments—Council on Aging, Historical Com and Youth Com. (5 min.)
9:30 p.m. CONSENT AGENDA(5 min.)
1. Water and Sewer Commitments and Adjustments
2. Authorize Payment for FY2013 Invoice from Selectmen Gift Account
9:35 p.m. EXECUTIVE SESSION (15 min.)
1. Exemption 6: Purchase, Exchange, Lease or Value of Real Property—Fire Station
2. Exemption 3: Collective Bargaining - Fire
9:50 p.m. ADJOURN
The next meeting of the Board of Selectmen is tentatively scheduled for Monday, June 2, 2014 at 7:00 p.m. in the
Selectmen's Meeting Room, 1625 Massachusetts Avenue.
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change. e, J1 .
R ca(fed by E.exMedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: PC
SUBJECT:
Lexington Designated as Bicycle Friendly Community —Bronze Level
EXECUTIVE SUMMARY:
Peggy Enders, Chair of the Bicycle Advisory Committee, will be at your meeting to announce
that the League of American Bicyclists has decided to designate Lexington as a Bicycle Friendly
Community at the Bronze level.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen's Office
Nicole Wynands<nicole@bikeleague.org> May 8(4 days ago)
to me
Good morning,
Congratulations! The League of American Bicyclists has decided to designate Lexington as a
Bicycle Friendly Community at the Bronze level.This decision involved careful review of your
application,supplemental material and consultation with local cyclists.As you know,this award
is presented only to communities with remarkable commitments to bicycling. You should be very
proud of this accomplishment.Your designation is valid for four years and will be due for renewal
in the summer Of 2018.Of course,if you wish to renew sooner than that please feel free to do so.
The League will make the official announcement on Wednesday,May 14 th.Please find a
template for your local press release attached(but please hold your announcement of the award
until May 14th).We are looking forward to working with you to help promote this
accomplishment.Please contact our Communications Director Carolyn Szczepanski at
carolvn(&bikeleaeue.org or 202.621,J452 with any questions relating to the press release.
Your official award seal is attached.In order to display the ai file correctly,you will likely need to
download the two attached fonts.
You will be receiving your award certificate and BFC award road sign by the end of May.Please
note that the road sign does not display the award level(all signs will be light blue/gray regardless
of award level)so you won't need to replace all the signs when your community moves up the
ranks.Please find an order form for additional BFC signs and promotional material attached to
this email.
If you would like to do a Bicycle Friendly Community award ceremony,please see the attached
Award Ceremony Guide for more information.
You will receive a detailed feedback report by the end of July which will outline important
measures Lexington should take to become more bicycle-friendly.
Once again,accept our congratulations on your tremendous efforts to create a Bicycle Friendly
Community.
Sincerely,
NICOLE WYNANDS,Program Manager
Bicycle Friendly Community and Bicycle Friendly State
NICOLEO-BIKELEAGUEORG 1202-822-1333
THE LEAGUE OF AMERICAN BICYCLISTS
Contact:Carolyn Szczepanski
BICYCLE FRIENDLYCommunications Director
League of American Bicyclists
COMMUNITY carolyn@bikeleague.org,202.621.5452
PRESS RELEASE
Embargoed untfl May 14, 2014
[Your Community]Named a[Insert Award Level]Bicycle Friendly Community
by the League ofAmerican Bicyclists
Washington,D.C. —Embargoed until May 14,2014 -As thousands participate in Bike to Work
Week nationwide,the League of American Bicyclists has announced its latest round of Bicycle
Friendly Community"' (BFC) awards, including[Your Community] at the [award level]level.
With nearly 40 million Americans bicycling in 2012 and U.S.bike commuting increasing more
than 61%from 2000 to 2012,there's growing consensus that making biking better is a key
component of a competitive,livable community.
"This round of applications overwhelmingly confirms what we heard from local elected officials
at the National Bike Summit this year--riding a bike embodies the quality-of-life aspirations of
communities across the country,"said League President,Andy Clarke. "Making this healthy and
active transportation mode safe and easy is of growing importance to the 8 million residents of
New York City and the 6,000 people in Franklin, Pa. alike.We're excited that[Your Community]
has made the smart and vital investments to become a designated Bicycle Friendly Community."
The BFC program is revolutionizing the way communities evaluate their quality of life,
sustainability and transportation networks,while allowing them to benchmark their progress
toward improving their bicycle-friendliness.With this impressive round,there are now 303
BFCs in 48 states across America.The[award level] BFC award recognizes [Community]'s
commitment to improving conditions for bicycling through investment in bicycling promotion,
education programs, infrastructure and pro-bicycling policies.
"Quote from your community. Suggestion: Include your community's most recent and
important achievement in bicycle friendliness and future goals for how the community will keep
improving its ranking and moving forward"
The BFC program provides a roadmap to building a Bicycle Friendly Community and the
application itself has become a rigorous and an educational tool in itself. Since its inception,
more than 769 distinct communities have applied and the five levels of the award—diamond,
platinum, gold, silver and bronze—provide a clear incentive for communities to continuously
improve.
To apply or learn more about the free BFC program,visit bikeleague.org/community.
About the Bicycle Friendly America" program
The Bicycle Friendly America program,provides incentives, hands-,on assistance, and award
recognition for communities,universities and businesses that actively support bicycling, and
ranks states annually based on their level of bike-friendliness.To learn more,visit
hn://A,NTw-N,v.bikelea-,ue.oEg/bfa
About the League
The League of American Bicyclists is leading the movement to create a Bicycle Friendly America
for everyone.As leaders,our commitment is to listen and learn,define standards and share best
practices to engage diverse communities and build a powerful,unified voice for change. For
more information or to support the League,visit www.bikeleague.org
BFC AWARD CEREMONY GUIDE
A great way to promote your Bicycle Friendly Community designation is an official
presentation of the award to the mayor/highest ranking official,council and the wider
community.A council meeting or a bike-themed community event are good venues for an
award ceremony.The ceremony could also include the celebratory installation of the Bicycle
Friendly Community sign.
The following steps are usually involved in setting up a local award ceremony:
1.Choose a date and location—preferably soon after your community is designated.
2.The League will identify a representative to present the award—the representative may
be a League staff person or board member,a representative of a state or local bicycle
advocacy group,the head of a local club, a member of the bike industry,or other
appropriate person. If you have a preference,please let the League staff know.The League
will provide talking points for the presentation.
3. Develop a press release announcing the award ceremony.Most communities use their
communications department to distribute the press release.
4.We encourage your mayor/highest ranking official or council to sign the Action Plan for
Bicycle Friendly Communities as part of the award ceremony.The Action Plan is available
here.
5.A Bicycle Friendly Community sign and certificate are provided to each community
shortly before the official release. Please have one of these items or a large print of the
award seal on hand for the awards ceremony.
Thanks for your participation in the Bicycle Friendly Community program.If you have any
questions concerning the award ceremony please contact bfa(@bik-elea&ue.org or 202-822-
1333.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
May 19, 2014 William P. Hadley, Director 1.1a
SUBJECT:
Public Hearing for Grant of Location
Install and maintain approximately 247 feet of 4" gas main in Grant St from the existing
4" main at Saddle Club Rd. southerly to House #' 181 for a new service.
EXECUTIVE SUMMARY:
The Department of Public Works/Engineering has reviewed the petition, plan and order
of National Grid for a Grant of Location to install approximately 247 feet of 4" gas main
in Grant Street from the existing 4" main at Saddle Club southerly to House #181 for a
new gas service. A Street Opening Permit is required prior to excavation. Since this
petition appears to be in order, we recommend that approval be granted.
FINANCIAL IMPACT:
None
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the petition for Nationalgrid to install and maintain approximately 247
feet of 4" gas main in Grant Street.
STAFF FOLLOW-UP:
Engineering Division
PETITION OF NATIONAL GRID FOR GAS MAIN LOCATIONS
Town of Lexington /Board of Selectmen:
The Nationalgrid hereby respectfully requests your consent to the locations of mains as
hereinafter described for the transmission and distribution of gas in and under the following public
streets, lanes, highways and places of the Town of Lexington and of the pipes, valves, governors,
manholes and other structures, fixtures and appurtenances designed or intended to protect or operate said
mains and accomplish the objects of said Company; and the digging up and opening the ground to lay or
place same:
To install and maintain approximately 247 feet more or less of 4 inch gas main in Grant St.,
Lexington from the existing 4 inch gas main at Saddle Club Rd. Southerly to house# 181 for a
new gas set-vice.
Date:
BY:
blinis K Regan,,"
Permit Representative
Town of Lexington Board of Selectmen:
IT IS HEREBY ORDERED that the locations of the mains of the Nationalgrid for the transmission and
distribution of gas in and under the public streets, lanes, highways and places of the Town of
Lexington substantially as described in the petition date April 15,2qA attached hereto and hereby
made a part hereof, and of the pipes, valves, governors, manholes and other structures, fixtures and
appurtenances designed or intended to protect or operate said mains and/or accomplish the objects of
said Company, and the digging up and opening the ground to lay or place same, are hereby consented to
and approved,
The said Nationalgrid shall comply with all applicable provisions of law and ordinances of the
Town of Lexington applicable to the enjoyment of said locations and rights.
Date this day of 20
I hereby certify that the foregoing order was duly adopted by the of
the City of MA on the- day of 20
By:
Title
MN# 144-8504-967614
RE,TURN ORIGINAL TO THE PERMIT SECION
NATIONAL GRID
40 SYLVAN RD, WALTHAM, MA 02451
RE TAIN DUPLICATE FOR YOUR RECORDS
FORM# 1444,Rev.90
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NOTICE TO ABUTTERS
April 28th, 2014
In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.),
you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room,
Town Office Building, of the Town of Lexington, Massachusetts, on May 19nd, 2014
at 7:00 p.m., upon the following petition of National Grid for permission to construct and location
for gas mains and the pipes, valves, governors, manholes and other structures, fixtures and
appurtenances designed or intended to protect or operate said mains and accomplish the
objects of said Company; and the digging up and opening the ground to lay or place same
under the following public way(s) of Lexington:
Grant Street:
To install and maintain approximately 247 feet of 4" gas main in Grant Street from the
existing 4" main at Saddle Club Rd. southerly to serve House #181.
By: Tr cda Malatestal
Engineering
Department of Public Works
Please direct inquiries to: Dennis K. Regan, (617) 293-0480
CC: Marjorie Travis
Dennis K. Regan 185 Grant Street
Permit Representative Lexington, MA 02420
National Grid
40 Sylvan Road David Lawrence
Waltham, MA 02451 186 Grant Street
Lexington, MA 02420
James Loveday Marjan Kamali Tavagar
175 Grant Street 190 Grant Street
Lexington, MA 02420 Lexington, MA 02420
Thomas Mazza Elliott Mishara
176 Grant Street 193 Grant Street
Lexington, MA 02420 Lexington, MA 02420
Robert Fantasia Jeffrey and Nancie Fernandez
180 Grant Street 3 Saddle Club Road
Lexington, MA 02420 Lexington, MA 02420
D&M Dev LLC
181 Grant Street
Lexington, MA 02420
Chang Tien-Lan
182 Grant Street
Lexington, MA 02420
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
May 19, 2014 William P. Hadley, Director, Public Works 1.1 b
SUBJECT:
Public Hearing for Grant of Location
Comcast
Militia Drive—Install Conduit
EXECUTIVE SUMMARY:
The Department of Public Works/Engineering has reviewed the petition,plan and orders for a
Grant of Location for conduit to be installed, owned and used by Comcast. The work consists of
excavating and installing approximately 405 ± feet of 4" communications conduit from existing
pole on Worthen Rd Northwesterly to 45 Militia Dr. This work is necessary to provide a
communications network to 45 Militia Drive. Abutters have been notified. Prior to excavation,
Comcast will be required to obtain a Street Opening Permit and adhere to any and all conditions
imposed. Since this petition appears to be in order, we recommend that approval be granted.
FINANCIAL IMPACT:
None
RECOMMENDATION/ SUGGESTED MOTION:
Motion to approve the petition of Comcast to lay, install and maintain underground conduit on
Militia Drive from existing pole on Worthen Rd to 45 Militia Dr approximately 405 ± feet.
STAFF FOLLOW-UP:
Engineering Division
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NOTICE TO ABUTTERS
May 5, 2014
In conformity with the requirements of Section 22 of Chapter 166 of the General
Laws (Ter. Ed.), you are hereby notified that a public hearing will be held in the
Selectmen's Meeting Room, 2nd Floor, Town Office Building, of the Town of
Lexington, Massachusetts, on Monday, May 19nd at 7:00 p.m., upon the
following petition of Comcast for permission to construct and locations for a line
of conduits and manholes with the necessary wires and cables therein under
the following public way of said Town:
Militia Dr:
Approximately 405 ± feet - conduit from a pole on Worthen Rd
Northwesterly to #5 Militia Dr.
By: Tr6cic(,Matatawsta,
ELnginccring Adc
Dcpartmcnt of F'uklic WorLs/ELnginccring
Please direct inquiries to the Comcast Networks Representative:
James-Fitzpatrick@cable.comcast.com
Copies to:
Comcast
55 Concord St. HAMILTON BATTLE GREEN LLC
N. Reading, MA 01864 C/O THE HAMILTON COMPANY
39 BRIGHTON AVENUE
GRACE CHAPEL INC BOSTON, MA 02134
3 MILITIA DRIVE
LEXINGTON, MA 02421
GOLDBERG JEFFREY & GEER JOHN
TRUSTEES
SARAJEHA REALTY TRUST
4 MILITIA DRIVE
LEXINGTON, MA 02421
DOUGLASS JEWEL S TRUSTEE
5 MILITIA DRIVE TRUST
5 MILITIA DR
LEXINGTON, MA 02421
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: PRESENTER: ITEM NUMBER:
May 19, 2014 Jeanette Rebecchi L2
SUBJECT:
Final FY15 Lexpress Routes
EXECUTIVE SUMMARY:
The Human Services Dept in conjunction with the Transportation Advisory Committee proposes
that the enclosed Lexpress routes are implemented July 1, 2014. These recommendations were
developed after an extensive public outreach effort was undertaken including meeting with the
Arlington Board of Selectmen. All recommendations were given serious consideration. No
changes are being made to Lexpress Routes 5 and 6.
Additionally, it was the new Route 1 proposal that stirred a lot of interest within Lexington and
Arlington. After much deliberation, it is recommended that in FYI Lexpress Route 1 stop upon
request at the Community Center once it opens. This will allow Lexpress to not only keep
service to all existing East Lexington neighborhoods, but also add stops at the new Lexington
Community Farm and Arlington Heights. Lexpress Route 2 will stop at the Community Center
once per hour as part of its regular route.
FINANCIAL IMPACT:
N/A
RECOMMENDATION/ SUGGESTED MOTION:
Approve the final FYI Lexpress routes as presented.
STAFF FOLLOW-UP:
The routes will be analyzed next spring to review on-time performance, ridership and
community preference. Staff will specifically reexamine Route 1 after the Community Center
has opened. At that time we will determine if stopping on-demand is meeting residents' needs, or
if further alterations are needed.
Prepared by cfv
11 Basic LEXPRESS ROUTES*
W
Outside the Center, Lexpress has no fixed stops. Boarding is on demand. Riders stand
safely by the side of the street in the direction the bus is traveling and wave at the bus.
Routes begin and end at Depot Square.
Always cross BEHIND the bus AFTER it pulls away and traffic has cleared.
Route 1
LEFT on Mass Ave; RIGHT on Pleasant St; LEFT Watertown St; LEFT Peacock Farm Rd; FOLLOW to Baker Ave;
RIGHT on Taft Ave; LEFT Mass Ave; RIGHT Bow St; LEFT Rawson Ave; RIGHT Albermarle Ave; LEFT Anthony Rd;
RIGHT Lillian Rd; RIGHT Lowell St; RIGHT Park Ave; RIGHT Mass Ave; RIGHT Depot Square.
Route 2
RIGHT on Mass Ave; LEFT Worthen Rd; RIGHT Kendall Rd; LEFT Marrett Rd; LEFT Community Center (front
entrance); RIGHT Marrett Rd; LEFT Follen Rd; RIGHT Dawes Rd; LEFT Buckman Dr; RIGHT Philip Rd; LEFT
Worthen Rd East; RIGHT Pleasant St; LEFT Concord Ave; RIGHT Main Campus Dr(Avalon Lexington Hills); LEFT
Concord Ave; RIGHT Waltham St; LEFT Mass Ave; RIGHT Depot Square.
Route 3
LEFT Mass Ave; RIGHT Waltham St; LEFT Spring St; LEFT Hayden Ave; RIGHT Waltham St; RIGHT Lexington Ridge
Dr(Avalon); LEFT Waltham St; LEFT Concord Ave; RIGHT Spring St; LEFT Marrett Rd: RIGHT Lincoln St; LEFT
Worthen Rd; RIGHT Mass Ave; LEFT Depot Square.
Route 4
RIGHT Mass Ave; RIGHT Bedford St; LEFT Worthen Rd; RIGHT Mass Ave; RIGHT Paul Revere Rd; RIGHT Hill St;
LEFT Milk St; RIGHT Carley Rd; LEFT Reed St; RIGHT Sunny Knoll Ave; RIGHT Bedford St; FOLLOW to Mass Ave;
LEFT WoburnSt; RIGHT Lowell St; LEFT Fairlawn Ln; LEFT Fiske Rd; LEFT Winchester Dr; FOLLOW to Maple St;
RIGHT Mass Ave; RIGHT Depot Square.
Route 5
LEFT on Mass Ave; LEFT Grant St: RIGHT East St: LEFT Lowell St (Middlesex Tpke); RIGHT North St; LEFT
Middlesex Commons @ Market Basket (starting at 8:30 am); BEAR RIGHT toward H Mart driveway; LEFT Old
Concord Rd; LEFT Wheeler Rd; RIGHT Middlesex Tnpk; RIGHT Burlington Mall; STOP @ UNO Chicago Grill; LEFT
Middlesex Tpke; RIGHT Adams St; LEFT Hancock St; LEFT Bedford St onto Mass Ave; LEFT Depot Sq.
Route 6
RIGHT on Mass Ave; RIGHT Bedford St; RIGHT Hancock St; Bear RIGHT Burlington St; Bear LEFT Grove St; RIGHT
Robinson Rd; RIGHT Turning Mill Rd; LEFT Gould Rd; RIGHT Grove St; LEFT Carriage Dr; LEFT John Benson Rd;
LEFT Skyview Rd; LEFT Rangeway; RIGHT Volunteer Way; RIGHT Grove St; RIGHT Simonds Rd; LEFT Bertwell Rd;
LEFT North Hancock St; RIGHT Hancock St: LEFT Bedford St onto Mass Ave; LEFT Depot Square.
*This does not include route variations or stops at LHS, the senior villages, Senior Center, etc.
on certain runs as noted on the LEXPRESS schedule and website w ess. s 5/6/14
Proposed FY15 Lexpress System
May, 2014
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will depart Depot Square starting at 7:OOAM instead of 6:35AM. The
last trip of the day will be at 6:OOPM instead of 5:30PM.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
May 19, 2014 Dave Cannon, TSAC L3
SUBJECT:
Traffic Safety Advisory Committee Recommendations
EXECUTIVE SUMMARY:
Dave Cannon will be at your meeting to provide information on the attached TSAC
recommendations regarding:
1. Making a request to MassDOT Highway District 4 to have a pedestrian actuated signal
along with a protected raised median installed at or near the intersection of Bedford Street
at Eldred Street.
2. Conducting a traffic study along Lowell Street in the vicinity of LexFarm and the planned
LexHAB affordable housing site.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to approve the recommendation of the Traffic Safety Advisory Committee for the
Selectmen to send a letter to MassDOT Highway District 4 requesting installation of a pedestrian
actuated signal along with a protected raised median at or near the intersection of Bedford Street
at Eldred Street.
Motion to approve the recommendation of the Traffic Safety Advisory Committee to conduct a
traffic study along Lowell Street in the vicinity of LexFarm and the planning LexHAB affordable
Housing site.
STAFF FOLLOW-UP:
G:AAGENDAS\051914 TSAC Recom.doc
Page 1 of 1
Lynne Pease
From: David Kucharsky
Sent: Tuesday, May 06, 2014 11:51 AM
To: Lynne Pease
Cc: Traffic Safety Advisory Committee; Annmarie Kelleher; David Cannon; Jeanette Rebecchi; John
Mazerall; Manuel Ferro; Mary Ellen Dunn; Steve Ades; Steve Frymer; Sudhir Murthy
Subject: TSAC Recommendations
Attachments: Bedford-Eldred Crosswalk Recommendation.doc; Lowell St-Westminster Ave Traffic Study.docx;
TSAC Minutes April 1 2014.pdf
Lynne,
Attached are two documents based on recommendations made by TSAC as well as a copy of the
approved meeting minutes taken when the recommendations were discussed. TSAC would like to get
these recommendations on the Board of Selectmen's meeting agenda. They are as follows:
➢ A formal letter of recommendation from the Board of Selectmen (BOS) to MassDOT Highway
District 4 requesting that a pedestrian actuated signal along with a protected raised median be
installed at or near the intersection of Bedford Street @ Eldred Street.
➢ Memo outlining the rationale for the recommendation of traffic study to be conducted along Low,
Street in the vicinity of LexFarm and the planned LexHab site.
Please let me know if you require any additional information.
David Kucharsky, Planner
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Phone: 781-698-4563 (INew 1uii,n q:Nr as of 3 11 14)
5/15/2014
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t'FXING"
Town of Lexington
Traffic Safety Advisory Committee
TO: Deborah Mauger, Chair Board of Selectman
CC: Carl Valente—Town Manager, Bill Hadley—DPW Director, Donna Hooper- Clerk
FROM: Traffic Safety Advisory Committee(TSAC)
SUBJECT: Minutes of Meeting—April 1, 2014
Members present:Manny Ferro,Dave Cannon, Mary Ellen Dunn,Sudhir Murthy,Steve Frymer,
Steve Ades
Liaisons present: David Kucharsky,Planning Dept,Jeanette Rebecchi,Human Services Dept
Guest: Lester Savage,Bob Burbridge LexHab,Janet Kern,LexFarm;Aaron Henry, Planning
Department
Agenda:
0 Approval of March 41h Meeting Minutes
0 School Department Standard Signage Plan
0 Police Traffic Safety Monthly Updates
0 New Business
Approval of March 4th Meeting Minutes
The committee did not have any comments or concerns. The motion to approve the March 41h TSAC
meeting minutes was passed unanimously.
School Department Standard Si2na2e Plan
Mary Ellen explained as of right now all school properties have different signage and markings. The
purpose of this document is to have every property on the same page with universal signs and standard
guidelines. Rules and regulations need to be followed and as each school renovation takes place, the
school department standard signage plan will make it easier and clearer to understand by the public
and easier to maintain/replace if necessary by the school department.
Police Traffic Safety Updates
➢ 55 Lincoln St: Resident concern-Pedestrians to and from Lincoln Field and temple Isaiah
complain of cars not stopping for pedestrians in x-walk. Vehicles also appear to be speeding at
times. It was agreed that with the volume of traffic and the existing horizontal curve in the
roadway, two signs (placed 500 ft ahead in each direction) giving advance warning of the
approaching crosswalk would definitely help address the situation, Dave Cannon will submit a
work order to have the signs installed. Captain Ferro stated he feels that speed is not an issue.
Page 1 of 3
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Town of Lexington
Traffic Safety Advisory Committee
➢ Clark St L&Mass Ave: Resident concern- The stop sign at this location was struck by a car
which knocked over the sign and pole. DPW was contacted to replace and stated this was not
a properly sanctioned sign and cannot be replaced. Captain Ferro will review any crash data
for this intersection. The consultants conducting the Streetscape Plan will be reviewing
signage and are conducting warrant analyses which include this intersection. No further action
is required at this time,pending any recommendations from the plan.
➢ Bedford St L&Eldred St: Resident concern-People are crossing Bedford St(a 4 lane
roadway) to access the MBTA, 62 bus stops located on both sides of the street. In addition
many Eldred Street residents attempt to make a left turn onto Bedford Street from Eldred
Street during heavy traffic(left turns from this approach are prohibited between the hours of
7-9AM and 4-6PM). Resident was advised that they should contact MassDOT Highway,
District 4 because this is a state road and Lexington has no jurisdiction. This intersection had
been analyzed as part of the Hartwell Traffic Mitigation Plan which proposed a pedestrian
actuated signal along with a raised median on Bedford Street to stop traffic and allow
pedestrians to cross Bedford Street in a staged manner. It was determined that a formal
recommendation be drafted and submitted to MassDOT Highway District 4 from the Board
of Selectman(BOS)requesting that a pedestrian actuated signal along with a protected raised
median be installed on Bedford Street. Mr. Kucharsky will draft the recommendation. Ms.
Rebecchi will supply ridership data for these bus stops. Mr. Cannon suggested that the
recommendation include the use of a Rectangular Rapid Flashing Beacon which preliminary
studies have shown to be effective.
➢ Lowell St from Busa Farm: Lester Savage on behalf of Lexhab—Would like to slow traffic in
the area of the new LexFarm site. Change the speed limit from 35 mph to 30 mph which
would be consistent with Arlington's speed on this stretch of roadway. Captain Ferro will
check with the Town of Arlington on their current speed limit postings. Mr. Kucharsky noted
that the Town of Arlington developed and submitted a report to Lexington's BOS in 2008
which proposed several traffic safety improvements along Lowell Street and Westminster
Avenue. Arlington has already implemented some of the recommendations identified. Ms.
Rebecchi noted that pending approval, there is a proposal to reroute Lexpress Route 1
providing service along Lowell Street into Arlington. Mr. Kucharsky also indicated that the
intersection of Lowell and Westminster has been identified as part of a future ACROSS
Lexington route. Janet Kern, Executive Director of LexFarm, noted that the farm has plans for
recreational and educational programs as well as the Community-Supported Agriculture(CSA)
shares program. It was noted that due to the new planned development and increased activity
that is to be expected in this area, TSAC would recommend a traffic study be conducted. Mr.
Kucharsky will draft a memo to the BOS identifying the rationale for this recommendation.
Page 2 of 3
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Town of Lexington
Traffic Safety Advisory Committee
➢ Slocum Rd L&Mass Ave &Rowland Rd L&Mass Ave: Resident concern: Both of these
locations are lacking handicapped ramps. It is not possible to travel at these spots with a
motorized wheel chair. Would like to see ramps at these locations. Mr. Cannon said as each
road is being done they are being brought up to compliance. A motion was made that
handicapped ramps should be installed at these locations; Mr. Cannon will submit a request to
the Highway Department.
➢ Holland St&Taft Ave: Resident concern—There is no signage indicating that Holland St is a
dead end. This is causing an issue as vehicles have to turn around at the end. Would like to
see no outlet sign placed at the corner of Holland and Taft. TSAC viewed the area and agreed
that a no outlet sign would be helpful to let vehicles know. Mr. Cannon will put a work order
in to have a No Outlet sign posted.
Liaison Reports
New Business
Next TSAC meeting:
➢ May 6, 2014—Town Hall, Parker Room
Page 3 of 3
May 6, 2014
Paul Stedman, Acting District Highway Director
Massachusetts Department of Transportation
Highway District 4
519 Appleton Street
Arlington, MA02476
RE: Recommendation for the installation of a pedestrian-activated beacon system and
mid-block crossing at the intersection of Eldred Street with Bed street (Routes
4/225):
Mr. Stedman:
The Board of Selectmen (BOS) respectfully res�trth"at your a consider the
� ,
following recommendation for the installation Rectangular Rapid hin Beacon
�%
��(RRFB) device and protected median at or e inter ction of Eldr % reet with
Bedford Street (Routes 4/225). This area is a criti- f �loncern to our,,/residents and
our workforce who must cross four lanes of traffic';�� rotected to utilize the existing
p °� ( ) �� ound (WB) sides of Bedford
MBTA 62 bus stops located on the e�'� and EB and v�
Street. %j /io,
The Town has received multiple coril laint ding the dangerous conditions
pedestrians face in orde/ 9 access the b61 i e 'r are no crosswalks or street
lighting provided in AAA t an be esp °Nally hazardous in the morning hours during
winter months, wh„ � is still k out and destrians attempt to cross Bedford Street
in order to catch the ' Al:10:40 e. In Novemk011, these conditions were observed
j /i'
and noted in a MassD 'Well, (RSA) report, which some of your staff
attended f the Team 6 d that there was No safe pedestrian access
across, ford Stre ng b 4/y, o locations, the residential neighborhood, and area
busin
i
Based on�� MBTA rid hip numbers, approximately 57 people either boarded or
departed the' at these' cations (EB/WB combined) daily. That equates to roughly
14,700 individu�j/„� ossi this roadway annually. The RSA report also indicated that
"RSA team membj ed that these stops have fairly significant ridership during the
afternoon commute' eriods, particularly associated with workers in the adjacent hotel,
restaurants, and office buildings primarily located along the south side of the roadway'.
Engineering, Police and Planning staff have recently revisited this site and believe the
installation of a RRFB device with pedestrian signage (as described by the FHWA interim
approval to the 2009 MUTCD) would be very effective at this location. Studies have
revealed that the use of pedestrian-activated beacon systems such as RRFBs have been
found to increase yielding behavior amongst motorists by increasing driver awareness of
potential pedestrian conflicts. A protected median is also recommended at this
location. The curb to curb width is 44 feet which could support a 2 foot wide island for
pedestrian refuge and 4-10.5' foot wide travel ways.
The Town has made attempts to address the safety conditions and lack of
accommodations for pedestrians and cyclists in this area. In 2010, a report was
published proposing traffic control and capacity improvements as well as
accommodations for pedestrians, cyclists and transit along this section of Routes 4/225
and Hartwell Avenue. In 2012, the BOS submitted a letter to the Boston MPO urging
inclusion of this project in the next Long Range Transportation Plan (LRTP). In cases
where the Town has jurisdiction we are undertaking initiatives o improve access and
safety for all users and will continue to do so. ��"
As this roadway is under MassDOT jurisdiction we /, you to consider our
recommendations and believe there is ample justificati for t safety features to be
implemented. The Town is committed to work ,with, you, MBTA and other
stakeholders to resolve this situation before an 161 11fiant acciden , injuries occur.
Someone from our staff will be in touch w, our office to sched � eeting to
discuss this further.
Sincerely,
NO
MINOR
of
oil j
Deborah Mauger, Chair
Cc: Bonnie Polin IVi OT / way Divisio
Lisa Sbaum " cS O I i sion
C ;Tz / SD 0 � hway Divson i%
Constance Ra�S vas, istrict 4 Planning
y Patel Mas T, Hig j y Division
M/
M � I O'Hara M DOT,`'District 4, Projects
RanjifjMassDOHighway Division
Sara Tint Ma��OT, District 4 Traffic
Erik Scheier� jA Project Director for Operations
Todd Blake A Transportation Planner
ro
3 � a
Town of Lexington
Traffic Safety Advisory Committee
TO: Deborah Mauger, Chair Board of Selectman
CC: Carl Valente—Town Manager, Bill Hadley—DPW Director, Donna Hooper- Clerk
FROM: Traffic Safety Advisory Committee (TSAC)
SUBJECT: Lowell Street/Westminster Avenue Traffic Study Recommendation
At a recent TSAC meeting held on April 1, 2014 TSAC reviewed a request submitted by Lester
Savage representing LexHab to slow traffic along Lowell Street adjacent to the new LexFarm and
proposed LexHab sites. Mr. Savage asked if it were possible to change the speed limit from 35
mph to 30 mph which would be consistent with the Town of Arlington's posted speed limit on this
stretch of roadway. During the course of the discussion which in addition to Mr. Savage included
Janet Kern, LexFarm Executive Director and Bob Burbidge, LexHab it was determined that the
best course of action would be to recommend to the Board of Selectmen (BOS)that a traffic study
be conducted in this area.
During the meeting Ms. Kern noted that the farm is planning recreational and educational
programs in addition to operating a Community-Supported Agriculture (CSA) program which
currently has 250 participants. Mr. Savage indicated that the LexHab site is proposing to
develop 6 affordable housing units. Other proposed plans were identified that could also add to
the level of vehicular as well as pedestrian/cyclist activity in or in the vicinity of this area.
Pending approval, there is a proposal to reroute Lexpress Route 1 providing service eastbound
along Lowell Street into Arlington. The intersection of Lowell Street and Westminster Avenue
has been identified by the Greenways Corridor Committee as part of a future ACROSS
Lexington route.
In addition to the potential and planned activities noted above, a report developed by the Town of
Arlington was discussed. The report was originally submitted to Lexington's BOS in October
2008 from Arlington's BOS and Transportation Advisory Committee. It included
recommendations to make the neighborhood straddling both towns less hazardous for
pedestrians, residents, and motorists in light of several traffic accidents that had occurred one of
which involved a pedestrian fatality. Several traffic safety improvements were proposed along
Lowell Street and Westminster Avenue, the most significant of which were modifications to the
intersection itself to calm and direct traffic. Arlington has already implemented some of the
recommendations identified in the report. The report also documented a high level of support for
the recommendations from Lexington residents.
In light of this information and given the increased activity that is to be expected, TSAC would
recommend a traffic study be conducted that will identify appropriate traffic safety improvements
including the need to change the existing posted speed limit and recommend measures to
encourage alternative modes of travel to this area.
5/16/2014
May 9, 2014
Dear Resident:
The Traffic Safety Advisory Committee will be bringing their recommendation for a
traffic study along Lowell Street in the vicinity of LexFarm and the planned LexHAB affordable
housing site to the Board of Selectmen at its meeting on Monday, May 19, 2014, at
approximately 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625
Massachusetts Avenue.
You are invited to attend.
Sincerely,
Lynne Pease
Executive Clerk
lap
Town of Lexington May 9, 2014
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: L4
SUBJECT:
Close Hearing for LexMedia Contract Extension
EXECUTIVE SUMMARY:
Mr. Pato will request that the Board close the hearing that was held on April 29, 2014 by the
Communications Advisory Committee on LexMedia's performance. That hearing was left open
to receive comments until May 14, 2014.
See attached legal notice regarding hearing.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to close the hearing held by the Communications Advisory Committee on LexMedia's
performance on April 29, 2014.
STAFF FOLLOW-UP:
Selectmen's Office
LEXMEDIA PERFORMANCE EVALU bra"
AT1C?N NEARING
LEGAL N }TICE ..
TOWN OF LEXINGTON
L:E M9DIA � F RMANCE `
EVAL.UAVOI : EARING
The Board of Selectmen of the Torn s
of Lexington, Massachusetts has ,°
scheduled a .publrc hearing to be held
on Td°e day, tApnl 29, 2014, at"6.�0 �s
p.m. in Esta of 11, doWnstairs ire
the Cary Memorial Building, 1605.
Massaphuses:Ayenue, Lexington; MA
92426. The purpose cif the..hearingis
to take comments:frorn the public priY
the pe'rforance of::texMedia; the'
Town's public, a catiohil'arid govern- l
mental cable access provider. .For j
more information on the hearing, inter-
ested parties can call the Selectmen's ¢w
Office at (781) 698-4580. .
Deborah N. Mauger, Chairman
Board of Selectmen
AD#13096672.
Lexin tan Minuteman 411tI i' 17/14 t
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: L5
SUBJECT:
Review Solar on Municipal and School Buildings
EXECUTIVE SUMMARY:
The Committee will update you on information received from Ameresco's and financial issues
related to solar roof installation. They will email information over the weekend.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen's Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: PRESENTER: ITEM NUMBER:
May 19,2014 Carl F.Valente 1.6
SUBJECT: Minuteman Regional Agreement Update
EXECUTIVE SUMMARY:
The amendment to the Minuteman H.S. Regional Agreement has been approved by 14
communities; 1 has not approved it and 4 have postponed their votes. Those communities that
have postponed their votes have done so because they are considering withdrawing from
Minuteman,given the very small number of students they send to the District. These four,
communities are looking for assurances from the remaining members that their interest in
withdrawing from Minuteman will not be blocked by the other members. To this end,Selectman
Dan Matthews from Needham has proposed that Boards of Selectmen support a resolution that
the Selectmen will not block withdrawal by these four communities. We believe that if a
majority of the member communities approve this resolution,the four communities that have
postponed their votes on the proposed Regional Agreement will now support its passage.
I have reviewed this matter with the Lexington's.Minuteman working group(Norman,Glenn
Parker,Erie Michelson,Bill Hurley and David Horton)and they support the Selectmen adopting
this resolution.
FINANCIAL IMPACT:
NA'
RECOMMENDATION 1 SUGGESTED MOTION:
That in the event of ratification of the revised Minuteman Regional Vocational School
District Agreement, as approved by the Regional School Committee on March 11,2014,
and in the event of notice of desire to withdraw by one or more members of the District is
given within one year of the effective date of the revised Agreement,the Board of
Selectmen will not place a warrant article disapproving such withdrawal in a Town
Meeting warrant,unless required by law, and will oppose such a disapproval article or
motion in any event.
STAFF FOLLOW--UP: TMO
Prepared by cfv
To: Board of Selectmen, Town Manager
From: Dan Matthews, Selectman
Re: Minuteman Regional School District Agreement- Proposed Resolution
Date:April 4, 2014
In working on ratification of the proposed revised Minuteman Regional School District
Agreement, it has become apparent that some towns considering approving the new agreement
in order to be able to withdraw from the district are concerned that once the agreement is
approved, other towns may object to their withdrawal.
Under the new agreement, blocking a withdrawal would require an affirmative "no"vote by each
of eight town meetings (half of the district members). Although boards of selectmen cannot bind
their town meetings, the board as warrant committee could decline to put such an article in the
warrant unless required by law, as in a citizens petition, and could commit to oppose a blocking
vote in any case.
As background, in drafting the new agreement, the municipal representatives on the Agreement
Study recommended that towns have a unilateral right to withdraw from the district (subject to
reasonable notice and payment of outstanding capital'shares). Waiving exercise of the blocking
provisions in this instance would allay community concerns in the ratification process.
In that context, this is to recommend that the boards of selectmen of each of the member towns,
including those considering withdrawing from the district, consider voting a resolution in
substantially the following form:
Resolved. That in the event of ratification of the revised 1*e Minuteman Regional Vocational School
District agreement as approved by the Regional School Committee on March 11, 2014, and in the event
of notice of desire to withdraw by one or more members of the District given within one year of the
effective date, of the revised Agreement, the Board of Selectmen' will not place a warrant article
disapproving such withdrawal in a Town Meeting warrant, unless required by law,and will oppose such a
disapproval article or motion in any event
t 71MINUTEMAN
REVOLUTION
Voting tinder the Amended Regional Agreement
Routine Business More than 50%.of weighted vote(present and vot None Required
ing)
Annual Budget 66.67%of total weighted vote,not merely among Majority vote by the appropriating authority
those present and voting (town meeting or city council)of at least 2/3
(two thirds)of the member communities
Incurring Debt 2/3 (two thirds)of all School Committee members First attempt by majority vote by the appropri-
without regard for weighted vote or number of mem- ating authority of ALL of member communi-
bers present and voting ties.A community that does not vote within
60 days is deemed to approve,but debt is
If one or more member towns votes to reject debt blocked if one community votes"no".
authorization on first attempt,the School Commit-
tee MAY by more than 50%of the weighted vote Second attempt by aggregate majority vote in
(present and voting)decide to make a second attempt District wide election(Note that if authori
via district-wide election as permitted by state law. zation for debt is approved by this method,
AND a majority of voters in a particular
community voted"no"in such election,that
community MAY seek to withdraw from the
District without liability for the debt thus in-
curred.**Refer to separate section for process.)
Future 3/4(three fourths)of all School Committee mem» The current requirement for approval by the
Amendments bets without regard for weighted vote or number of legislative body of each member community
to the Regional members present and voting is unchanged,meaning that a majority vote is
Agreement* required in 100%of member communities.)
Admission of New 3/4(three fourths)of all School Committee mem- Constitutes an amendment to the Regional
Community* bets without regard for weighted vote or number of 'Agreement and thus requires approval by all
members present and voting member communities
Withdrawal of a N/A;must refer to member communities. 2/3(two thirds)vote by the legislative body of
Community* the community seeking to withdraw from the
District**
AND
Approval by a majority of other member
communities.Note that in this case,failure of
the legislative body of a member community
to vote disapproval within 60 days of the notice
of the requested withdrawal(e.g.a town does
not bring the question to town meeting)will
constitute approval by that community.
*These matters also require approval by the Commissioner of Elementary and Secondary Education.
**Strict time limits apply when such vote is taken with the intent of withdrawing without liability for debt authorized by Dis-
trict-wide election.Withdrawing community remains liable for share of any other debt authorized while they were a member.
Prepared by Carrie Flood,2-11-14
758 Marrett Road,Lexington,MA 02421 ( T 781.861.6500 F 781.863.1747. ! TDD 781.861.2922 I minuteman.org
Serving Acton,Arlington,Belmont,Bolton,Boxborough,Carlisle,Concord,Dover,Lancaster,Lexington,Lincoln,Needham,Stow,Sudbury,Wayland,and Weston
t
�A' T Withdrawal Under Current
and New Regional
Agreements
O�U"/O N IN
Under the Current Agreement Under the New Agreement
4 4$' J
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T {A�..ii
[�`p
an�ttdrawand potlfres�y r, w�ltidr�v�n��d t�otl�ies
Mflutmarchoaf xY MOfaut ] nctitS t
gfi
•
with liability for all district district wit out liability for— without liability for debt it
incurred during its
membership, --.AAA debts. debt it did not
vote . did not . •
Under both the current and new agreements the
• . Decrslort. Commissioner of Education's approval is required
s`` for a community to withdraw from the District.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: L7
SUBJECT:
Sign the Warrant for the June 16, 2014 Special Town Meeting
EXECUTIVE SUMMARY:
Attached is the proposed warrant for a June 16 Special Town Meeting for your approval and
signature.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to sign the warrant for the June 4, 2014 Special Town Meeting.
STAFF FOLLOW-UP:
Selectmen's Office
,. QRN,
p�
4J" 0
TOWN WARRANT
< � Town of Lexington
Special Town Meeting
Commonwealth of Massachusetts Middlesex, ss.
To any of the Constables of the Town of Lexington Greetings:
In the name of the Commonwealth of Massachusetts, you are he f�firected to notify the
/r% ,J
inhabitants of the Town of Lexington qualified to vote in elect s � Town affairs to meet in
the Margery Milne Battin Auditorium in Cary Memorial Bui� g 160'' ssachusetts Avenue
in said Town on Monday, June 16, 2014 at 7:30 p.m., e and p ,he following
articles are to be acted upon and determined exclusiv by the Town Meetin embers in
accordance with Chapter 215 of the Acts of 1929 ended ,#nd subject to th �� ' dum
provided for by Section eight of said Chapter, as am�
i
ARTICLE I REPORTS OF TOWN BO° . S, OFFICERS, COMMITTEES
To receive the reports of any Board or To�� r or of any 6 e of the Town or act in
any other manner in relation thereto.
r,
Inserted b t r oar l me
ARTICLE 2
ff�� AMEND'° NING B AW—430 CONCORD AVENUE
To request the To t ° o
nd the de of the To j Lexington Zoning By-Law Sections and
'%��m i
the Zoning Map of the To s f by cha ng the zoning district designation of the
land describe am �me "ids description and certain plans on file with
,,,/o/ ii
the Plann r oat , he cii �RO One amily Dwelling District to a CD Planned
Comm al District s� gperty mmonly known as Town of Lexington Assessors
Map��ii l
Zcel 8 at 430 Cf�� d Ave in order to allow the construction of a new building on
,,,the prop � approximate �O OOW; quare feet, together with parking and other improvements,
to be known r, tis Senior mg; and to approve the preliminary site development and use
plan entitled mary Si development and Use Plan for the Planned Commercial District
at 430 Concord A L ' gton, Massachusetts" ("the PSDUP") on file with Lexington
Town Clerk and Lex, , ' Planning Board, and to approve standards for development, uses
permitted, dimension tandards and other provisions contained within the PSDUP, and to act in
any other manner relative thereto.
(Inserted by John H. Sellars, Owner of 430 Concord Avenue)
DESCRIPTION: The general location of the property is shown on the map that is
available in the Town Clerk and Planning Departments.
ARTICLE 3 LAND ACQUISITION—OFF CONCORD AVENUE
To see if the Town will vote to authorize the Conservation Commission to purchase or otherwise
acquire, and authorize the Selectmen to take by eminent domain,upon the written request of the
Conservation Commission,for conservation purposes including outdoor recreation as provided by
Section 8C of Chapter 40 of the Massachusetts General Laws, as amended, any fee, easement, or
conservation restriction as defined in Section 31 of Chapter 184 of the Massachusetts General Laws,
or other interest in all or any part of land shown as lot 1 on Assessors' Property Map 6,now or
formerly of Sellars; and appropriate a sum of money therefor and determine whether the money shall
be provided by the tax levy,by transfer from available funds, including C, m munity Preservation
Fund, or by borrowing, or by any combination of these methods; or ac�anther manner in
relation thereto.
(Inserted by the Board ofSelect
FUNDS REQUESTED: unknown at press time %or'%,,,,fJJ
DESCRIPTION: This article requests funds t uire opeq back land off 4�� rd
Avenue for conservation purposes. N
ARTICLE 4 A ' QRIZE EASEMENT ON LAND
430 CONCORD AVENUE
{J p
To see if the Town will vote to acquire by �,in in urcha r otherwise an easement
over the sewer easement on property shown Asse �� j ap 10, Lots 7 and 8 to
i/ 11�, �
access the land shown on A ors' Property � Lot ct m any other manner in
relation thereto. W11I
jedIW
by the Bd ofSelectmen)�, ........
FUNDS REQUE at press e
D ���Pa his �;;: would provide for an access easement to the land described
Article 3 of tj' rrant
ARTICL� SCHOOL MASTER PLAN
To see if the Toy ill vote appropriate a sum of money for a school building master plan;
determine whetheo�shall be provided by the tax levy, by transfer from available funds,
by borrowing, or by mbmation of these methods; or act in any other manner in relation
thereto.
(Inserted by the Board of Selectmen at the request of the School Committee)
FUNDS REQUESTED: $250,000
DESCRIPTION: This article requests funds to plan for future needs of the public
schools.
ARTICLE 6 AMEND GENRAL BYLAWS—CONTRACTS AND DEEDS
(SOLAR ENERGY PURCHASING)
To see if the Town will vote to amend Section 32-4 of Chapter 32 of the Code of the Town of
Lexington (Authorization to Solicit, Award and Enter Certain Contracts) by changing the
number"20"to "22"that appears after the words, "Leases, licenses,purchase power agreements,
agreement for payments in lieu of taxes (PILOTS), and/or other agreements for the purpose of
installing solar energy facilities and purchasing solar electricity"; or act in any other manner in
relation thereto.
a�,
DESCRIPTION: In working to develop contracts for the ins tiof ij>of solar equipment
on Town buildings and properties, the Town has learned vendors require contracts
that cover both the lease period for the solar equipmen plus the time to
complete the regulatory process (up to 2 years), for a'�al of 2� S.
ARTICLE 7 AUTHORIZES NT IN LIEU XES(PILOT)
FOR SOLAR PAN IPMENT
ARTICLE 8 AMEND GENERAL S GARDIN PORTING
PERIOD FOR TO OUNSEL'S ANNUAL REPORT
To see if the Town will vote to amend Sectfolo o f Chaptererode of the Town of
Lexington(Officers and Employees)to prove Counsel's rt to be on a fiscal year
Y Y Y 11 ..
cycle rather than on a calendar year cycle; or a' m anf nne n relation thereto.
finserted by
the,,,, o of Se
DESCRIPTIO, The To' )Report is no"', a fiscal year basis. The proposed
amendment e the rirt of the Tows nsel consistent with the new reporting
cycle /j
AR L ' /����/j
ESTABLISH AND APPROPRIATE
�ff 110 ND FROM SPECIFIED STABILIZATION FUNDS
To see if�� Mak wn will vote eate a d/or appropriate sums of money to and from Stabilization
Funds in acc" ce with Sec- '-" 5B of Chapter 40 of the Massachusetts General Laws for the
purposes of: (a �` on 135 ing By-Law, (b) Traffic Mitigation, (c) Transportation Demand
�r�
Management (d) 1 B ' ransportation, (e) Special Education, (f) Center Improvement
District; (g)Debt Se � �4��Transportation Management Overlay District(TMO-1), (i)Avalon
Bay School Enrollmen itigation Fund, and 0)Capital Projects/Debt Service Reserve/Building
Renewal Fund; and determine whether the money shall be provided by the tax levy,by transfer from
available funds, or by any combination of these methods; or act in any other manner in relation
thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article proposes to establish and/or fund Stabilization Funds for specific
purposes and to appropriate funds therefrom. Money in those funds may be invested and the
interest may then become a part of the particular fund. The use of these funds may be
appropriated for the specific designated purpose by a two-thirds vote of an Annual or Special
Town Meeting.
ARTICLE 10 AMEND FY2014 OPERATING AND ENTERPRISE BUDGETS
To see if the Town will vote to make supplementary appropriations, to be used in conjunction
with money appropriated under Articles 4 and 5 of the warrant for the 3 Annual Town
Meeting, to be used during the current fiscal year, or make any othe ju ents to the current
fiscal year budgets and appropriations that may be necessary; to me whether the money
shall be provided by transfer from available funds; or act in a �k" nner in relation thereto.
/ 0
(Inserted by the Board of Sele�en) /
FUNDS REQUESTED: unknown at press tim�
SCurrent DESCRIPTION: This is an annual article t p a adjus nts to year
j/ t �����f��
(FY2014) appropriations. /
ARTICLE 11j AMEND AR' E 5 OF NOVEMBER 4, 2013
C�AL TOWN MEETING,
ATION OMMUNITY CENTER
, �1 , ,,
To see if the Town will vot mend the vote� ndee 5 of the warrant for the
November 4, 2013 Speceeting and ended and Article 3 of the March 24, 2014
Special Town Meeti ��tor t i n en ine�''n and remodeling, reconstructor and
Pr, g j g g gg
making extraordin � � s to b dings at 39 Ma / Road in order to increase the
appropriation therefor an ` , r �� f�ther the 'If, ney shall be provided by the tax levy, by
� � '� ii� Jt ,,,
transfer from I funds���� udm unity Preservation Fund or by borrowing or
by any co a i�� a in or act in any other manner in relation thereto.
! � %01
/ / 2,011 S REQUEST unkno�t press time
Q 'M
D E S C Xl r 10N: This cle would authorize additional funds for the renovation of the
Commune Ill nter and, 'ovide for HVAC work.
ARTICLE 12 AMEND ARTICLE 2 OF THE MARCH 24, 2014
SPECIAL TOWN MEETING, RENOVATION
OF CARY MEMORIAL BUILDING UPGRADES
To see if the Town will vote to ament the vote taken under article 2 of the warrant for the March 24,
2014 Special Town Meeting relating to appropriating a sum of money for the remodeling,
reconstructing, and making extraordinary repairs to the Cary Memorial Building; and for equipment
in connection therewith, and determine whether the money shall be provided by the tax levy,by
transfer from available funds, including the Community Preservation Fund, or by borrowing, or by
any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article would authorize additional funds for the renovation of the
Cary Memorial Building.
ARTICLE 13 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS
To see if the Town will vote to make supplementary appropriations to be used in conjunction
with money appropriated in prior years for the installation or construction of water mains, sewers
and sewerage systems, drains, streets, buildings, recreational facilities other capital
improvements and equipment that have heretofore been authorized; �� e whether the
moneyshall be provided b the tax levy, b transfer from the bal n other articles b
P Y Y� Y � Y
tfr,,,
transfer from available funds, including enterprise funds, by b� � or by any combination
of these methods; or act in any other manner in relation ther
(Inserted by the Board ofty✓n)
FUNDS REQUESTED: unknown at press ti
DESCRIPTION: This is an annual article to reqq �a Of' apital im roement project
expenditures that exceed the level of appropriation
And you are directed to serve this warrant �t n fourteen feast before the time of
said meeting, as provided in the Bylaws of t'e To
Hereof
f frail not
f nd hake d �J rn of thri wa ;� , with yo� �ings thereon, to the Town
C e , o o be o e the
if eet g.
i th
Given under our ha j/9 dof May 2014.
No /
N. Mauger Selectmen
Afi. /r,;,;;; /////////////� er C.J. Kelley
Norman P. Cohen of
Joseph N. Pato
Michelle L. Ciccolo Lexington
A true copy,:.°
Richard W. Ham Jr.
m Constable of Lexgto
Presorted
Standard
Town of Lexington (Jj U.S. Postage
Lexington, MA 02420 PAID
Boston, MA
Permit 3011
j
Warrant- Special Town,/'a -in '1 6, 2014 f
T"tf
WS CAR SOR fljf
P STAL PATRON �
LE. . MA
/' j
r
j �/
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j
AGENDA ITEM SUMMARY
LEXINCTON BOARD OF SELECTMEN MEETING
DATE: PRESENTER: ITEM NUMBER:
May 19,2014 Carl F.Valente I.8
SUBJECT: Review 39`Marrett Road Preservation Restriction
EXECUTIVE SUMMARY:
Attached,for the Selectmen's review and comment,is a draft of the Preservation Restriction
(PR)for 39 Marrett Road,the Community Center property. The Historical Society has agreed to
hold this PR. The PR has been reviewed by the Lexington Historical Commission and the
Historical Society and their comments have been incorporated. There are still a few open
questions(noted)in this draft,which are being resolved by Town Counsel and Town staff, After
the Selectmen provide any comments or questions, a final version.wll be prepared for the
Board's approval and signature.
FINANCIAL IMPACT:
Staff is discussing with the Historical Society an `endowment''fund necessary to enforce this
Preservation Restriction.
RECOMMENDATION!SUGGESTED MOTION:
NA
STAFF FOLLOW-UP:
TMO and Town Counsel will finalize the PR
Prepared by cfv
o
PRESERVATION RESTRICTION AGREEMENT
between
THE TOWN OF LEXINGTON
and
THE LEXINGTON HISTORICAL SOCIETY
THIS PRESERVATION RESTRICTION AGREEMENT(this"Restriction")is made as
of this—day of 12014,by and between the TOWN OF LEXINGTON, a
municipality of the Commonwealth of Massachusetts, acting by and through its Board of
Selectmen,having an address of 1625 Massachusetts Ave.,Lexington, MA 02420 (the "Town"
or"Grantor"), and the Lexington Historical Society, a Massachusetts nonprofit corporation,
having an address of P.O. Box 514, Lexington,MA 02420 ("Grantee').
WITNESSETH:
WHEREAS, Grantor is owner in fee simple of certain real property and the
improvements thereon located at 39 Marrett Road in the Town of Lexington, Middlesex County,
(hereinafter the "Premises"), shown as"Lot 2" on the plan entitled"Plan of Land in Lexington,
MA(Middlesex County)"prepared by Rober Survey, dated January 15, 2013 and recorded with
the Middlesex South District Registry of Deeds (the"Regisqy') as Plan 426 of 2013, a copy of
which is attached hereto as Exhibit A and incorporated herein,being the same premises
conveyed to Grantor in a deed dated December 4, 2013 from the Trustees of the Supreme
Council of Scottish Rite and Freemasonry for.the Northern Masonic Jurisdiction of the United
States of America,to Grantor recorded with the Registry in Book 63 02 1, Page 356 (the"Deed").
WHEREAS, the Premises includes (i) a building originally constructed in 1901 that was
formerly used as a residence comprising approximately 4,600 square feet, which was expanded
by approximately 26,000 square feet in 2000 (the "Administration Building"), and(ii) a carriage
house (the "Carriage House",together with the Administration Building,the"Buildings"). The
Premises also includes approximately 10.3 acres of land.
(A0211718.8
WHEREAS,the Premises will be used by the Grantor for a community center.
WHEREAS,the Buildings are architecturally, historically and culturally significant
properties meriting the protections of a perpetual preservation restriction under M.G.L. c. 184,
§§ 31, 32 and 33.
WHEREAS,the Buildings' preservation values are documented in a series of reports,
drawings and photographs (hereinafter,the"Baseline Documentation") incorporated herein by
reference,which Baseline Documentation the parties agree provides an accurate representation
of the Buildings as of the date of this Preservation Restriction.
WHEREAS,the Baseline Documentation consists of the following:
A) The legal description of the Premises attached hereto and incorporated
herein as Exhibit I
B) Lexington Assessor's map showing the Premises attached hereto and
incorporated herein as Exhibit C; [To be confirmed]
Q Photographs of the Buildings showing the condition of the Buildings as of
the date hereof.
All of the foregoing Baseline Documentation is on file with the [Facilities] Department
of the Town.
WHEREAS,the Grantee is interested in the preservation and conservation of sites,
buildings, and objects of local, state and national significance in the Town of Lexington and is
authorized to accept and hold preservation restrictions as defined under M.G.L. c. 184, § 31.
I WHEREAS, as a condition to the grant of Community Preservation Funds for the
acquisition of the Premises, Grantor is required to place a preservation restriction on the
Premises, and Grantor wishes to grant the same to Grantee.
NOW, THEREFORE, in consideration of the foregoing, and for good and valuable
consideration,the receipt and sufficiency of which are hereby acknowledged, Grantor does
hereby irrevocably grant and convey unto Grantee this Restriction, which shall apply in
perpetuity to the Premises subject to the terms hereof.
I. PMose. It is the purpose of this Restriction to protect the public investment in the
restoration and rehabilitation of the historically significant Buildings by ensuring that the exterior
architectural,historic, and cultural features of the Buildings will be retained and maintained
forever substantially in their current condition for preservation purposes, subject to the
construction of the Improvements (as hereinafter defined), and to prevent any use or change to
the exterior of the Buildings that will materially impair or interfere with the Buildings'
preservation values, subject to the construction of the Improvements(as hereinafter defined).
(A0211718,8 2
2. Grantor's Covenant to Maintain. Grantor agrees at all times to maintain the
exterior of the Buildings in at least the same structural condition and state of repair as that
existing on the date of this Restriction, subject to the Improvements (as hereinafter defined), and
in accordance with applicable local, state and federal laws, rules,bylaws and regulations
(collectively, "Legal Requirements"), and in accordance with The Secretary of the Interior's
Standards for Rehabilitation (36 C.F.R. 68.3), as they may be amended from time to time (the
"Secretary's Standards"). Grantee does not assume any obligation for maintaining,repairing or
administering the Premises and/or the Buildings.
3. Alterations. The Grantor agrees that, except for the improvements as set forth
on Exhibit D attached hereto (the"Improvements")or otherwise allowed in Section 5 herein, for
which no consent of Grantee is required,there shall be: (a)no alterations of the Buildings,
including the alteration of any interior, (b)no demolition or moving of the Buildings;and(c) no
new buildings,roadways or sidewalks,unless(i)the Grantee has previously determined in its
reasonable discretion that it will not impair such characteristics after reviewing plans and
specifications submitted by the Grantor or(ii)required by casualty or other emergency promptly
reported to the Grantee. Ordinary maintenance and repair of the Premises may be made without
the written permission of the Grantee.
4. Standards for Review. The Grantee shall apply the Secretary's Standards
whenever exercising any authority,right or privilege created by this Restriction. If the
Secretary's Standards are revoked,then the most recent version of the Secretary's Standards
shall apply to this Restriction as if such version had not been revoked unless the revoked
Secretary's Standards are replaced by successor guidelines or standards, in which event such
successor guidelines or standards shall apply.
5. Grantor's Rights Not Requiring Further Approval of Grantee. This Restriction
does not prohibit, and does not require the Grantee's approval of,the following rights,uses, and
activities of or by Grantor on, over, or under the Premises:
(a) the right to engage in all those activities and uses that are permitted by all
applicable laws, codes and regulations and are not otherwise inconsistent with the
terms and provisions of this Restriction;
(b) the right to maintain and repair the Premises in accordance with the Secretary's
Standards; and
(c) the right to make changes of any kind to the interior of the Buildings that do not
affect(i)the structural integrity of the Buildings or(ii)the characteristics that
contribute to the architectural, archeological, or historical integrity of the exterior
of the Buildings.
6. Notice and Approval. Wherever approval by the Grantee is required under this
Restriction, Grantor shall request specific approval by the Grantee not less than thirty(30) days
prior to the date Grantor intends to undertake the activity in question. The notice shall describe
the nature, scope, design, location, timetable and any other material aspect of the proposed
activity in sufficient detail to permit the Grantee to make an informed judgment as to its
(A0211718.8 3
consistency with the purposes of this Restriction. Within thirty(30)days of receipt of Grantor's
reasonably sufficient request for said approval,the Grantee shall,in writing, grant or withhold its
approval or request additional information relevant to the request and necessary to provide a
basis for its decision. The Grantee's approval shall not be unreasonably withheld, and shall be
granted upon a reasonable showing that the proposed activity shall not materially impair the
purposes of this Restriction. Failure of the Grantee to make a decision within thirty(30)days
from receipt of Grantor's notice shall constitute approval of the request as submitted.
7. Casualty Damage or Destruction. In the event that the Buildings or any part
thereof shall be damaged or destroyed by fire or other casualty, Grantor shall promptly notify the
Grantee in writing(but in no event later than seven(7)days after such casualty), such
notification including what, if any, emergency work has been completed. Within ninety (90)
days of the date of damage or destruction, Grantor,at Grantor's expense, shall obtain a written
report prepared by a qualified restoration architect or an engineer or other qualified construction
professional with experience in the restoration of historic buildings, which report shall include
the following and which shall be delivered to Grantee:
(a) an assessment of the nature and extent of the damage to the exterior and interior
of the Buildings;
(b) a determination of the feasibility of the repair and restoration of the exterior of the
Buildings (or the damaged or destroyed exterior portions thereof); and
(c) a detailed description of the repair and restoration work necessary to return the
exterior of the Buildings to the condition existing at the date of this Restriction.
If, after reviewing the report, Grantor determines that it is economically feasible for
Grantor to repair or restore the Buildings to the condition that it is in on the date of this
Restriction, Grantor shall do so in accordance with the terms of this Restriction. Grantor shall
submit to the Grantee plans and specifications for the repair or restoration of the Buildings along
with a construction schedule for such repair and restoration work. The Grantee shall have sixty
(60) days to review such plans, specifications and schedule, and the parties shall proceed under
this Restriction. If the Grantor determines, in its sole and absolute discretion,by written notice
to Grantee, that it is not economically feasible to repair or reconstruct the Buildings or that the
purpose of this Restriction would not be served by such repair or restoration, Grantor may alter,
demolish, remove or raze the Building or construct new improvements on the Premises all in
accordance with all applicable laws and regulations. In such event, Grantor and Grantee may
agree to extinguish this Restriction in accordance with applicable laws.
8. Condemnation of the Premises. If the Buildings, or any substantial portion
thereof, shall be made the subject of a procedure threatening a taking through eminent domain,
or if Grantor shall receive notice from a governmental authority of the intent to institute such
proceeding, Grantee shall immediately be given notice thereof by Grantor. Grantee shall have
the right to enter its name as an additional party in eminent domain proceedings, pursuant to
Massachusetts General Laws, Chapter 79, Section 5A, but shall not have the right to any
monetary award which would diminish the award to be made to Grantor resulting from such
taking. In the event of such taking, after Grantor has removed any items from the Building that it
tA0211718,8} 4
wishes to retain, Grantee shall have the right to enter the Buildings(or the portion thereof subject
to such taking) for the purchase of choosing and removing for posterity any protected features, or
portions thereof, together with the materials in which such features are set, that Grantee desires
to salvage, prior to the effective date of such taking.
9. Insurance. Grantor shall keep the Buildings insured by an insurance company
rated "A" or better by A.M. Best for the full replacement value against loss from the perils
commonly insured under standard fire and extended coverage policies and comprehensive
general liability insurance against claims for personal injury, death and property damage.
Property damage insurance shall include change in condition and building ordinance coverage,in
form and amount sufficient to Uly replace the damaged Buildings without cost or expense to
Grantor or contribution or coinsurance from Grantor except for a standard deductible. Grantor
shall deliver to Grantee upon the execution and,recording hereof certificates of such insurance
coverage.
10. Archeological Activities. The conduct of archaeological activities on the
Premises, including without limitation, survey,excavation and artifact retrieval,may occur only
following the submission of an archaeological field investigation plan prepared by Grantor and
approved in writing by the State Archaeologist of the Massachusetts Historical Commission
(M.G.L. Ch. 9, Section 27C, 950 CMR 70.00).
11. Written Notice. Any notice which either Grantor or the Grantee may desire to
give or be required to give to the other party shall be in writing and shall be delivered by
overnight courier postage prepaid,registered or certified mail with return receipt requested,or
hand delivery as follows:
If to Grantor:
Town of Lexington
1625 Massachusetts Ave.
Lexington, MA
Attention: Town Manager
If to Grantee:
Lexington Historical Society
P.O. Box 514
Lexington, MA 02420
Attention: Executive Director
Each party may change its address set forth herein by written notice to the other party given
pursuant to this section.
12. Inspection. Grantor agrees that the Grantee may inspect the Premises from time
to time upon reasonable notice to determine whether Grantor is in compliance with the terms of
this Restriction. Annually and at the expense of the Grantor, Grantee shall prepare a report with
photos demonstrating whether the Grantor has complied with this Agreement. The report shall
be prepared by a qualified preservation professional. [Cost to be discussed with the Town.]
{A0211718.8} 5
13. Remedies. Grantee may, following sixty(60) days prior written notice to
Grantor,institute suits to enjoin any violation of the terms of this Restriction by exparte,
temporary, preliminary or permanent injunction.
14. Runs with the Land. This Restriction and all of the covenants, agreements and
restrictions contained herein shall be deemed to be a preservation restriction as that term is
defined in M.G.L. c. 184, § 31 and as that term is used in M.G.L. c. 184, §§ 26, 31, 32 and 33.
Grantee shall fully cooperate with the Grantor in its efforts to obtain any government approvals
necessary for the perpetual enforcement of this Restriction, including but not limited to the
approval of the Commissioner of the MHC as provided under M.G.L. c. 184, § 32. In the event
that this Restriction in its current form is not acceptable to MHC for purposes of said approval,
Grantee shall cooperate with the Grantor in making any and all modifications that are necessary
to obtain said approval. The term of this Restriction shall be perpetual, subject to the provisions
of Sections 7, 8 and 16. To the extent required by applicable law,the Grantor is authorized to
record or file any notices or instruments appropriate to assure the perpetual enforceability of this
Restriction.
15. Assignment. The Grantee may,with prior written consent from Grantor,which
consent may not be unreasonably withheld, convey, assign or transfer this Restriction to a unit of
federal, state or local government, or to a charitable corporation or trust qualified under M.G. L.
Chapter 184, § 32,whose purposes include preservation of buildings or sites of historical
significance,provided that any such conveyance, assignment or transfer requires that the purpose
for which the Restriction was granted will continue to be carried out.
16. Extinguishment. Grantor and Grantee hereby acknowledge that there are certain
circumstances that may warrant extinguishment of the Restriction. Such circumstances may
include,but are not limited to,partial or total destruction of the Buildings resulting from
casualty. Such an extinguishment must meet all of the requirements of M.G.L. c. 184, sections
31, 32 and 33 for extinguishment.
17. Authority. Each signatory to this Restriction represents that he or she is duly
authorized to execute this Restriction on behalf of the party or parties he or she represents and
that he or she has obtained all approvals and consents, if any,necessary to take said actions.
18. Recording. Grantor shall do and perform at its own cost all acts necessary for the
prompt recording of this Restriction in the Registry.
19. Amendment. This Restriction may,only be amended by mutual agreement of the
parties in a written instrument recorded in the Registry;provided that no amendment shall be
allowed that will materially affect the qualification of this Restriction.
20. Entire Agreement. This Restriction reflects the entire agreement between the
parties. Any prior or simultaneous correspondence,understandings, agreements, and
representations are null and void upon execution hereof, unless set out in this Restriction.
21. Governing Law. This Restriction shall be governed by and construed in
accordance with the laws of the Commonwealth of Massachusetts.
(AO211718.8) 6
22. Invalidity of Particular Provisions. If any term or provision of this Restriction, or
the application thereof to any person or circumstance shall,to any extent,be invalid or
unenforceable, the remainder of this Restriction, or the application of such term or provision to
persons or circumstances other than those as to which it is held invalid or unenforceable, shall
not be affected thereby, and each term and provision of this Restriction shall be valid and be
enforceable to the fullest extent permitted by law.
23. Counterparts. This Restriction may be executed in several counterparts and by
each party on a separate counterpart, each of which when so executed and delivered shall be an
original,but all of which together shall constitute one instrument.
[Remainder of page intentionally left blank]
(A0211718.8) 7
EXECUTED under seal as of the date first written above.
GRANTOR: TOWN OF LEXINGTON
BOARD OF SELECTMEN
Deborah N. Mauger, Chairman
Peter C. J. Kelley
Norman P. Cohen
Joseph Pato
Michelle Ciccolo
GRANTEE: LEXINGTON HISTORICAL SOCIETY
By:
Name:
Its:
(A0211718.8} 8
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of_, 2014, before me,the undersigned notary public,personally
appeared
Members of the Board of Selectmen for the Town of Lexington,proved to me through
satisfactory evidence of identification,which was , to be the
person whose name is signed on the preceding or attached document and acknowledged to me
that he signed it voluntarily for its stated purpose.
Notary Public:
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this_day of 2014,before me,the undersigned notary public,personally
appeared , of the
Lexington Historical Society,proved to me through satisfactory evidence of identification,which
was ,to be the person whose name is signed on the preceding
or attached document and acknowledged to me that he/she signed it voluntarily for its stated
purpose.
Notary Public:
{A0211718A 9
APPROVAL BY THE MASSACHUSETTS HISTORICAL COMMISSION
The undersigned hereby certifies that the foregoing preservation restrictions have been
approved pursuant to M.G.L. Chapter 184, Section 32.
MASSACHUSETTS HISTORICAL COMMISSION
By:
Name: Brona Simon
Title: Executive Director and Clerk
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this_day of_, 2014,before me, the undersigned notary public,personally
appeared Brona Simon,proved to me through satisfactory evidence of identification,which was
,to be the person whose name is signed on the
preceding or attached document and acknowledged to me that she signed it voluntarily for its
stated purpose, as Executive Director and Clerk of the Massachusetts Historical Commission.
Notary Public:
{A0211718.8 10
Exhibit A
Plan
(to be attached)
{A0211718.8}
Exhibit B
Legal Description
The land with any improvements therein shown as"Lot 2" (comprising `Lot BF and `Lot AT)
on a plan entitled"Plan of Land in Lexington, MA", dated January 15, 2013,prepared by Rober
Survey, and recorded with the Middlesex South Registry of Deeds on June 19,2013 as Plan
Number 426 of 2013.
(A0211718,8}
Exhibit C
Lexington Assessor's Map
(to be attached)
{A0211718.8}
V s
Exhibit D
Improvements
• Installing or upgrading heating, air-conditioning, electrical and plumbing systems serving
the Administration Building and Carriage House, which may result in exterior appearance
changes;
• Constructing two (2)rooms and related appurtenances on the western and/or southern
portions of the Administration Building that will be used as a function room, gymnasium
or other multi-purpose room; and
• Constructing and installing all necessary improvements and structures to bring the
Administration Building and the Carriage House into compliance with the Americans
with Disabilities Act, 42 U.S.C. § 12101, et seq., and any state and local accessibility
laws,codes, ordinances and rules.
• Constructing a second access road and a sidewalk with related appurtenances to access
the Administration Building and Carriage House.
• Installing exterior signage identifying parking and building names on the Premises. [Size
and scope to be discussed with the Town.]
(A0211718.8}
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: L9
SUBJECT:
Approve Special Licenses for Wineries to Sell Wine and Hard Cider at the Farmers' Market for 2014
EXECUTIVE SUMMARY:
The following wineries have applied for a special license to sell and serve samples of wine or hard cider at the
Lexington Farmers' Market for the 2014 season: Charlton Orchards, Coastal Vineyards and Turtle Creek
Winery. The following have applied for a special license to sell and serve samples of hard cider at the
Lexington Farmers' Market for the 2014 season: Downeast Cider House and Carr's Ciderhouse. The two
ciderhouses will be sharing a space at the Farmers' Market so will switch week to week.
See attached information
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to approve and sign a special license for Downeast Cider House to sell/serve hard cider at the Lexington
Farmers' Market from May 27, 2014 through October 28, 2014 only on Tuesdays from 2:00 p.m. to 6:30 p.m.,
subject to receiving $50 fee,proof of alcohol awareness training and Workers' Compensation Policy.
Motion to approve and sign a special license for Carr's CiderHouse to sell/serve hard cider at the Lexington
Farmers' Market from May 27, 2014 through October 28, 2014 only on Tuesdays from 2:00 p.m. to 6:30 p.m.,
subject to receiving $50 fee and proof of alcohol awareness training.
Motion to approve and sign a special license for Turtle Creek Winery to sell/serve wine at the Lexington
Farmers' Market from May 27, 2014 through October 28, 2014 only on Tuesdays from 2:00 p.m. to 6:30 p.m.
Motion to approve and sign a special license for Coastal Vineyards to sell/serve wine at the Lexington Farmers'
Market from May 27, 2014 through October 28, 2014 only on Tuesdays from 2:00 p.m. to 6:00 p.m., subject to
receiving proof of current alcohol awareness training.
Motion to approve and sign a special license for Charlton Orchards to sell/serve wine at the Lexington Farmers'
Market from May 27, 2014 through October 28, 2014 only on Tuesdays from 2:00 p.m. to 6:30 p.m., subject to
receiving all the necessary paperwork.
STAFF FOLLOW-UP:
Selectmen's Office
THE COMMONWEALTH OF MASSACHUSETTS
EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS
Department of Agricultural Resources D A
251 Causeway Street, Suite 500,Boston,MA 02114
X gov/a 1 MASSACHUSETS DEPARTMENT
617-626-1700 fax: 617-626-1850 www.mass. ov/a OF AGRICULTURAL RESOURCES
DEVAL L. PATRICK RICHARD K. SULLIVAN JR. GREGORY C. WATSON
Governor Secretary Commissioner
April 29, 2014
Tyler Mosher
Downeast Cider House
200 Terminal St.
Boston, MA 02129
Re: Certification of Agricultural Event Pursuant to M.G.L. c. 138, Section 15F
Dear Mr. Mosher:
Please be advised that your application for certification of the Lexington Farmers' Market, Tuesdays,
2:00-6:30prri, May 27 to October 28, 2014 as an agricultural event pursuant to M.G.L. c. 138, Section 15F
has been approved. A copy of this letter has been sent to the event management.
Please remember that, upon certification of an agricultural event by MDAR, the farm-winery must
submit a copy of the approved application to the local licensing authority along with the application for
obtaining a special license from the city or town in which the event will be held. Upon issuance of a
special license, the farm-winery should confirm that a copy of the special license was sent by the local
licensing authority to the Alcoholic Beverages Control Commission (ABCC) at least seven (7) days prior to
the event.
Sincerely,
Gregory C. Watson, Commissioner
Enclosure
Cc: Rose Wall
Lexington Farmers' Market
Rose Wall
61 Newbury St#3
Somerville, MA
02144
Downeast Cider
Accepted/Approved
Dear Downeast Cider,
Thank you for applying to the Lexington Farmers' Market-you have been
accepted and approved.We would like to offer you a tent space every other
Tuesday, starting on May 27th, 2014 through October 28th. The market is located at
the corner of Mass Ave, Fletcher St, and Woburn St in Lexington MA. It will be open
from 2-6:30pm.every Tuesday.
If you have any questions, please email me at Ros eft Lexington farmers market.org or
call 802-498-8843.
Sincerely,
Rose Wall
Lexington Farmers' Market Manager
THE COMMONWEALTH OF MASSACHUSETTS
EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS
ON
Department of Agricultural Resources DA
% 251 Causeway Street, Suite 500,Boston,MA 02114
TMENT
617-626-1700 fax: 617-626-1850 www.mass.gov/agr 1��, OFAGR°CULT RALDRESOURCES
DEVAL L. PATRICK RICHARD K. SULLIVAN JR. GREGORY C.WATSON
Governor Secretary Commissioner
April 18, 2014
Nicole Blum
Carr's Ciderhouse
295 River Drive
Hadley, MA 01035
Re: Certification of Agricultural Event Pursuant to M.G.L. c. 138, Section 15F
Dear Ms. Blum:
Please be advised that your application for certification of the Lexington Farmers' Market,Tuesdays,
2:00-6:30pm, May 27 to October 28, 2014 as an agricultural event pursuant to M.G.L. c. 138, Section 15F
has been approved. A copy of this letter has been sent to the event management.
Please remember that, upon certification of an agricultural event by MDAR, the farm-winery must
submit a copy of the approved application to the local licensing authority along with the application for
obtaining a special license from the city or town in which the event will be held. Upon issuance of a
special license, the farm-winery should confirm that a copy of the special license was sent by the local
licensing authority to the Alcoholic Beverages Control Commission (ABCC) at least seven (7) days prior to
the event.
Sincerely, i
C---�V_�
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Gregory C. Watson, Commissioner
Enclosure
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Lexington Farmers' Market
Rose Wall
61 Newbury St#3
Somerville, MA
02144
Carr's Ciderhouse
Accepted/Approved
Dear Carr's Ciderhouse,
Thank you for applying to the Lexington Farmers' Market-you have been
accepted and approved.We would like to offer you a tent space every other
Tuesday, starting on June 3rd, 2014 through October 28th. The market is located at
the corner of Mass Ave, Fletcher St, and Woburn St in Lexington MA. It will be open
from 2-6.30pm every Tuesday.
If you have any questions, please email me at Rose Lexin tonfarmersmarket.or or
call 802-498-8843.
Sincerely,
Rose Wall
Lexington Farmers' Market Manager
Lexington Farmers' Market List of Vendors 2014
Copicut Farm-poultry and pork
River Rock Farm- aged beef
Red Apple Farm- fruit, honey, pies
Wright-Locke Farm- organic vegetables
Stillman's Farm-vegetables and flowers
Turtle Creek Winery-wine
Coastal Vineyards-wine
Blueberry Bedford Goat Farm- goat cheese and milk
Nella Pasta- homemade pasta
Matt's Amazing Smokehouse- smoked salmon and bluefish
Samira's Homemade-prepared foods- dips, stuffed grape leaves, olives
Flora Restaurant-breads, drinks, pasta salad
Charlton Orchards- cider, vegetables, fruit
Guy's Healthy Home Cooking- dips and prepared foods
Signal Rock Farm- lamb
Herb Farmacy-vegetables and potted herbs
Swiss Bakers- bread and baked goods
Hi-Rise Bakery-bread and baked goods
Boston Sword and Tuna- fresh seafood
First Root Farm-vegetables
Goodies Homemade- cookies
Fiore Di Nonno- fresh mozzarella
Sfolia Bakery- olive oil baked crackers
F. Busa Farm-vegetables
Stir It Up Cuisine-Jamaican prepared food
In Good Taste- salsas
Downeast Ciderhouse- hard cider
Carr's Ciderhouse-hard cider
Hedvika's bakery-baked pies
Emily's Roasted Granola-Granola
Doos PK-beet and cabbage dip
Patty's Guacamole- salsas and guacamole
Lexington Farmers'Market Plan for Carr's Ciderhouse
The Lexington Farmers'Market will allow Carr's Ciderhouse to participate every
other week starting on June 3rd. Carr's will be located at tent space 29 in the center
of the market.They may arrive at 1pm to start setting up and must vacate the site by
7pm. Sales may start at precisely 2:00pm and end at 6:30pm.They will be allowed
to sell hard cider at the market to customers with ID proving they are over 21 years
of age.They will also be allowed to sample their hard cider to adults proving they
are 21. If you have any more questions,please call Rose Wall at 802-498-8843 or
email at Rose@lexingtonfarmersmarket.org.
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THE COMMONWEALTH OF MASSACHUSETTS
EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS
Department of Agricultural Resources
251 Causeway Street,Suite 500,Boston,MA 02114 A R
617-626-1700 fax: 617-626-1850 www.mass.gov/agr MAAACHUOTMURSOREAOUMIT
DEVAL L. PATRICK RICHARD K.SULLIVAN JR. GREGORY C.WATSON
Governor Secretary Commissioner
April 22, 2014
Kip Kumler
Turtle Creek Winery
P.O. Box 601
Lincoln, MA 01773
Re: , Certification of Agricultural Event Pursuant to M.G.L.c. 138, Section 15F
Dear Mr. Kumler:
Please be advised that your application for certification of the Lexington Farmers' Market,Tuesdays,
2:00-6:30pm, May 27 to October 28, 2014 as an agricultural event pursuant to M.G.L. c, 138,Section 15F
has been approved. A copy of this letter has been sent to the event management.
Please remember that, upon certification of an agricultural event by IVIDAR, the farm-winery must
submit a copy of the approved application to the local licensing authority along with the application for
obtaining a special license from the city or town in which the event will be held. Upon issuance of a
special license, the farm-winery should confirm that a copy of the special license was sent by the local
licensing authority to the Alcoholic Beverages Control Commission (ABCC)at least seven (7) days prior to
the event.
Sincerely,
Gregory C.Watson, Commissioner
Enclosure
Cc: Rose Wall
IMPORTANT: Keep a co of this card for your records. Write down
copy
TIPS Certification Card. our certification number because you will need it when contacting TIPS.
,,our skills and knowledge in the responsible Y
For assistance or additional information,contact Health Communications,
Inc.by using the information provided on the reverse side of your certification
card. There is a minimal charge for a replacement card if your original card
becgmes lost,damages or stolen.
1e TIPS(Training for Intervention ProcedureS)
ace in the forefront of a nationwide.movement .
from the misuse of alcohol. We val. your
n. SN: XXK XX-
er environment for your patrons>peers and/or eT1PS OFf F 2 des: 4r2=17
es you have learned and taking a positive Issued: 4rrjM14 D.O.B.: XXIAXrAXXX
ID#: 3708053
rou think would enhance the TIPS Program,or
please contact us at 703-524-1200. Thank you R Pweft
isible sale and consumption of alcohol. Turse Creek v
VkwY
20 B00W Pond Rd
t�nc s,MA ojT 3-3W9
Sincerely,
&. For WACO visit us o at vwvar•9 -
com
Adam F.Chafetz
President,HCI
May 08 14 02:29p Coastal Vineyards 774-202-4876 p.2
THE COMMONWEALTH OF MASSACHUSETTS
EXECUTIVE OFFICE OF ENERGY A?YD ENVIRONMENTAi. AFFAIRS
Department of Agricultural Resources
251 Causeway Street,Suite 500,Boston, MA 02114 � DMA R
617-626-1700 fax: 617-626-1850 www,mass.gov/agr MASSA SEMDEPAaMCO
OF Al2MULTURAL RESOURCES
DEVAL L. PATRICK RICHARD K. SULUVAN JR_ CREGORY C. WATSON
Governor Secretary Commissioner
May 8, 2014
David W. Neilson
Coastal Vineyards
61 Pardon Hill Rd.
South Dartmouth, MA 02748
Re: Certification of Agricultural Event Pursuant to M.G.L. c, 138, Section 15F
Dear Mr. Neilson:
Please be advised that your application for certification of the Lexington Farmers' Market,Tuesdays,
2:00-6:30pm, May 27 to October 28,2014 as an agricultural event pursuant to M.G.L. c. 138,Section 15F
has been approved.A copy of this letter has been sent to the event management.
Please remember that, upon certification of an agricultural event by MDAR, the farm-winery must
submit a copy of the approved application to the local licensing authority along with the application for
obtaining a special license from the city or town in which the event will be held. Upon issuance of a
special license, the farm-winery should confirm that a copy of the special license was sent by the local
licensing authority to the Alcoholic Beverages Control Commission (ABCC) at least seven (7) days prior to
the event.
Sincerely,
Gregory C. Watson, Commissioner
Enclosure
Cc: Rose Wall
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER I.10
SUBJECT:
Liquor- Approve Assistant Manager for Lexington Golf Club
EXECUTIVE SUMMARY:
The Lexington Golf Club has changed food service vendors and they have asked you to approve
Patricia Walters as the new Assistant Manager. See attached information. A CORI check was
completed with no information.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to approve Patricia Walters as the Assistant Manager for the Lexington Golf Club.
STAFF FOLLOW-UP:
Selectmen's Office
THE LEXINGTON GOLF CLUB
Lexington, Massachusetts 02421
x
January 24, 2014
Town of Lexington
Office of Selectmen
1625 Massachusetts Ave.
Lexington, MA 02420
Board of Selectmen,
You have previously approved Domingo Medina as Assistant Manager at Lexington Golf Club.
The Board of Governors at our January 6, 2014 Meeting voted to change food service vendors
and we now wish to have you approve Patty Walters as Assistant Manager of The Lexington
Golf Club in order to fully comply with the requirements of the Alcoholic Beverage License
Regulation Applicable to Clubs and Posts of War Veterans Organizations approved on February
15, 2005 by the Board of Selectmen.
The Lexington Golf Club Board of Governors has designated Patty Walters. as our on site
Assistant Manager for the purpose of complying with Alcoholic Beverage License Regulations
She will deliver the Personal Information form and CORI Request form and establish her ID
credentials to your office to initiate the background check and she will also deliver a current
T.I.P.S. certificate and Affidavit for Workers Comp and Liability Insurance.
Very truly rs,
a
6� q-'ws�
Robert S. Bicknell, Secretary
55 Hill Street PO Box 177 (781)863-7285
®eTiPS On Premise 2.OSSN: )()(X-XX-XXXX
Issued: 2/24/2014 Expires: 2/24/2017
ID#: 3665476, D.O.B.: XX/XX/XXXX
Patricia M Waiters
Lexington Golf Club
55 Hilt St
Lexington,MA 02421 4333
For service visit us online at www.gettips.com
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: I.11
SUBJECT:
Approve Common Victualler License for Bollywood Cafe, 135 Mass. Avenue
EXECUTIVE SUMMARY:
The Bollywood owners have changed there corporate name from RIM Enterprises to ASMV
Corporation. This new license reflects that change.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to approve a Common Victualler License for ASMV Corporation, d/b/a Bollywood Cafe,
135 Massachusetts Avenue.
STAFF FOLLOW-UP:
Selectmen's Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: I.12
SUBJECT:
Reappointments to LexHAB and Appointment to School Facilities Master Planning Committee
EXECUTIVE SUMMARY:
William Kennedy, Gerald Howell and Lester Savage's terms on the Lexington Housing
Assistance Board expire May 31, 2014. They all wish to be reappointed.
Attached is a copy of the Ad Hoc School Facilities Master Planning Committee charge that was
approved by the School Committee on May 13, 2014. I will clarify by Monday if you are
appointing Peter Kelley to be a member of the committee or recommending that he be the
Selectmen Representative and then the School Committee would appoint him. The Selectmen
also need to designate members of this committee as Special Municipal Employees.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to reappoint William Kennedy, Gerald Howell and Lester Savage to the Lexington
Housing Assistance Board for terms to expire May 31, 2017.
Motion to appoint/nominate Peter Kelley to be the Selectmen Representative on the Ad Hoc
School Facilities Master Planning Committee.
Motion to designate all members of the Ad Hoc School Facilities Master Planning Committee as
Special Municipal Employees.
STAFF FOLLOW-UP:
Selectmen's Office
Page 1 of 1
Lynne Pease
From: Miriam Sousa
Sent: Thursday, May 15, 2014 10:57 AM
To: Carl Valente; Lynne Pease
Cc: Paul Ash
Subject: Ad Hoc School Building Master Planning Committee
Attachments: Ad Hoc School Facilities Master Planning Committee Charge A.doc
Dear Carl and Lynne,
Dr. Ash made a slight change to the last sentence in the attached charge (i.e., "shall appoint" was
changed to "are invited to appoint") and he asked that I send the revised charge along to you.
Miriam
Dear Carl and Lynne,
Attached is the charge for the Ad Hoc School Building Master Planning Committee voted by the
School Committee 5/13/14.
The following appointments have been made:
School Committee: Judy Crocker and Mary Ann Stewart
PBC: Jon Himmel and Carl Oldenburg
I will send out letters of appointment. Please let me know the Board of Selectmen appointee.
Thanks!
Miriam
Miriam Sousa
Administrative Assistant
to the Superintendent
Lexington Public Schools
781-861-2550, ext. 212
5/16/2014
Ad Hoc School Building Master Planning Committee
Members: 7 members
Appointed by: School Committee, Selectmen, and Permanent Building
Committee (PBC)
Length of Term: Until March 1, 2015 —Preliminary recommendations to
School Committee by September 15, 2014; Final Report by
February 15, 2015
Appointments Made:
Meeting Times: Monthly, or as determined by the Ad hoc School Building Master
Planning Committee (Ad Hoc Committee)
Description: Recommend educational capacities for all school buildings based on current
programs and educational standards for high quality 21st century schools, and recommend the
quantity of additional space that may be needed based on enrollment projections and modern
educational standards. The Superintendent's Enrollment Working Group is separately developing
a model for enrollment projections that will be used by the Ad Hoc Committee for planning
purposes. The Ad Hoc Committee will select an architectural firm that specializes in education
planning. The Committee will then meet regularly with the selected firm to review the firm's
findings on school capacities and jointly develop plans to respond to changing enrollments.
The work of the Ad Hoc Committee will include, but not be limited to:
1. Assign members to participate in the Designer Selection process per RFQ 14-48;
2. Meet regularly to assess capacity findings, enrollment projections, and identify short-
term and long-term options to align school capacities with enrollments;
3. Propose recommendations for addressing capacity, including costs and timing;
4. Integrate the capacity recommendations into the existing LPS Ten-Year Facility
Master Plan
5. Make a Final Report to the School Committee.
Criteria for Membership: The Task Force members shall consist of staff and citizens, with
sufficient background to understand facility assessments and the impact of facilities on the
education process.
Composition: Selectmen (1), Permanent Building Committee (2), School Committee (2)
appointments, and the Superintendent of Schools (1) and the Director of Public Facilities (1).
The Public Facilities Project Manager will provide staff support. The Capital Expenditure
Committee and Appropriation Committee are invited to appoint liaisons as non-voting members.
Ref.: Charge adopted by the School Committee on May 13, 2014.
AGENDA, ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
May 19,2014 Carl Valente 1.13
SUBJECT:
Appointments: Council on Aging,Historical Commission, Youth Commission
EXECUTIVE SUMMARY:
I am requesting that the Board approve the Town Manager's appointments of:
1. Elizabeth Borghesani to the Council on Aging. Betty has been a member since 2004;
2. Frank Kern to the Historical Commission. Frank has been a member since 2005; and
3. Sean Maloney to the Youth Commission. Sean has been a member since 2004.
FINANCIAL IMPACT:
None
RECOMMENDATION 1 SUGGESTED MOTION:
Move to approve the Town Manager's appointment of. Elizabeth Borghesani to the Council on
Aging;Frank Kern to the Historical Commission and Sean Maloney to the Youth Commission.
STAFF FOLLOW-UP:
TMO
AGENDA ITEM SUMMARY
LEXINGTON BOA" OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
May 19, 2014 William P. Hadley, Director Consent
SUBJECT:
Commitment of Water and Sewer Charges
EXECUTIVE SUMMARY:
Commitment of Water and Sewer Charges March 2014 Section 1 $1,748,080.14
Adjustments to Water/Sewer Charges as recommended by WSAB $ (69,729.19)
FINANCIAL IMPACT:
Allows the reconciliation with the General Ledger.
RECOMMENDATION/SUGGESTED MOTION:
Motion to approve the Water and Sewer commitments and adjustments as noted above,
STAFF FOLLOW-UP:
Revenue Officer
G:\DPMUTILITY\Water-Sewcr\Coiisejit 5-19-14,Doe
Department of Public Wol
S MO
1775 'rown of Lexington
Water and Sewer Enterprise and
APIlIt FISCAL YEAR 2014
!III' III N lflf�i ' Ill M Jill IMMUNE imigimgmijil!
I 1 111 M 11 JIM�, ,I flipli
.0mu MARCH 2014
WATER $601,261.29 $601,261.29
SEWER $1,146,818.85 $1,146,818.86
-rOI-Al-: $1,748,080.14 $1,748,080.14
To the Collector of Revenue for the Town of Lexington:
You are hereby authorized and required to levy and collect of the persons named
in the list of water/sewer charges herewith committed to you and each one of his/her
respective portion herein set down of the sum total of such list. Said sum being:
One knifflon, se,ven, h,unc&-e.dfi)t-ty-eijjht tfiousand,' eighly d6ffiar.� ari.d-14100
And pay the same into the treasury of the Town of Lexington
and to exercise the powers conferred by law in regard thereto.
DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN May 19, 2014
Treasurer/Collector; Director Public Works,Water/Sewer Billing
err$ FY2014
ADJUSTMENTS TO WATER/SEWER
AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD
May 19,2014
T
PAGE 2 OF 2
Carried over From Page 1 $ (18,006.80) $ (40,106,99) $ (58,113.79)
0300993700 4 Turnburr Hill Road..—$-- (362.90 $ 890-601 $ 1,253.50 770164 2014
0100991800 606 Waltham Street $ (389.38 $ (946.62 $ (1,335.98 760818 2014
0300781800 60 Westview Street $ (733.60 $ (2,463.67 $ 3,197.27 767788 2014
0100103100 19 Whipple Road $ (298,89) $ (751.61) $ 1,050.50 758058 2014
0100299100 8 White Pine Lane $ (222.29 $ (607.96) $ 830.16 737119 2014
0300798300 46 Winter Street $ (182.10 $ (394.30) $ (576.40 767955 2014
0200483300 327 Woburn Street $ (3,371.59) $ (3,371.59) 763362 2014
$ (20,195.87) $ (49,533.32) $ (69,729.19)
It is further recommended to waive all accumulated interest on disputed bills for which no abatement is recommended:
0
............
............... --—------------
It is the recommendation of the Water and Sewer Abatement Board that the Tow _ ....._m .r be _zed v interest
a _.c on t _....l_..._....
n Collector be authorized to waive interest that has accrued on the bills
included herein,unless stated here otherwise,from the due date of the bill until 30 calendar days after the date of written notification to applicant of the
Selectmen's action.
THE SUM SET AGAINST THE ABOVE ACCOUNTS IS HEREBY ADJUSTED.
WATER SEWER TOTAL
$ (20,195.87) $ (49,533.32) $ (69,729.19)
DIRECTOR OF PUBLIC,V RKS BOARD OF SELECTMEN
May 19,2014
,ns FY2014
0 6 ADJUSTMENTS TO WATER/SEWER
AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD
May 19,2014 PAGE 1 OF 2
0200550900 8 Alcott Road $ (215.35) $ (492.20) $ (707.55) 764268 2014
0200550902 8 Alcott Road $ (1,074.20) $ (1,074.20) 764269 2014
0300726400 419 Bedford Street $ (175.58) $ (398.90) $ (574.48) 767117 2014
0100036300 54 Cliffe Avenue $ (99.30) $ (210.00) $ (309.30) 757221 2014
0300796100 29 Drummer Boy Way $ (215.44) $ (691.02) $ (906.46) 767931 2014
0300861900 21 Flintlock Road $ 38.64 $ (131.58) $ (92.94) 762936 2014
0100194400 209 lFollen Road $ (645.06) $ (1,817.00) $ (2,462.06) 759258 2014
0300922000 30 Grassland Street $ (93.34) $ (289.47) $ (382.81) 769517 2014
0300714600 62 Hill Street $ (382.76) $ (932.60) $ (1,315.36) 766964 2014
0301006802 3 John Benson Road $ (655.00) $ (655.00) 770236 2014
0100275400 28 Lawrence Lane $ (290.04) $ (729.16) $ (1,019.20) 760236 2014
0300839802 171 Lincoln Street $ 441.51 $ 441.51 768465 2014
0300839800 17 Lincoln Street $ (446.21) $ (1,165.62) $ (1,611.83) 768464 2014
0300840200 191 Lincoln Street $ (30.34) $ (63.30) $ (93.64) 768469 2014
0300842700 249 Lincoln Street $ (255.25) $ (649.15) $ (904.40) 768496 2014
0301688000 3 Magnolia Lane $ (84.96) $ (269.63) $ (354.59) 770379 2014
0300880600 758 Marrett Road $ (9,156.90) $ (25,401.66) $ (34,558.56) 768989 2014
0200992100 6 Mead Circle $ (359.59) $ (883.60) $ (1,243.19) 765318 2014
0300864200 9 Middle Street $ (4.98) $ (13.29) $ (18.27) 768788 2014
0100153600 5 Moon Hill Road $ (724.70) $ (2,561.60) $ (3,286.30) 735242 2014
0100153602 5 Moon Hill Road $ (150.24) $ (150.24) 721505 2013
0300675500 31 Patterson Road $ (31.54) $ (84.17) $ (115.71) 766491 2014
0300678400 5 Paul Revere Road $ (52.80) $ (145.20) $ (198.00) 752362 2013
0100241200 3 Piper Road $ (309.92) $ (309.92) 759822 2014
0100200800 12 Skyview Road $ (26.56) $ (70.88) $ (97.44) 768032 2014
0100975300 36 Solomon Pierce Road $ (333.11) $ (827.60) $ (1,160.71) 760695 2014
0100993500 37 Solomon Pierce Road $ (69.58) $ (160.02) $ (229.60) 760828 2014
0100993502 37 Solomon Pierce Road $ 78.60 $ 78.60 760829 2014
0300624700 16 Stratham Road $ (98.94) $ (561.22) $ (660.16) 765843 2014
0100186400 3 Summit Road $ (360.39) $ (886.20) $ (1,246.59) 759146 2014
0100122400 51 Taft Avenue $ (265.02) $ (671,92) $ (936.94) 758321 2014
0200548302 2 Thoreau Road $ (1,958.45) $ (1,958.45) 764230 2014
$ (18,006.80) $ (40,106.99) $ (58,113.79)
May 19,2014
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: C.2
SUBJECT:
Consent
EXECUTIVE SUMMARY:
2. Authorize payment of a FY2013 invoice in the amount of$900 for a 300'h Anniversary
Celebration Committee advertising invoice.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION/ SUGGESTED MOTION:
Motion to approve the Consent Agenda.
STAFF FOLLOW-UP:
Selectmen's Office
Page 1 of 1
Lynne Pease
From: Donna Hooper
Sent: Wednesday, May 07, 2014 11:27 AM
To: Lynne Pease
Cc: Carl Valente; Carmelina Fiore; Rob Addelson; Susan Rockwell; Linda Vine
Subject: Unpaid Invoice- Lexington300th -March 2013
Attachments: LEX300th INVOICE March 2013.pdf
Lynne,
We have been informed by the Colonial Times Magazine that, upon clarification of their new
financial system, 2 invoices for advertisements of the Lexington 300th celebratory events have
been identified for which payment has not been received.
We have confirmed that advertisements for Lexington 300th events were included for the
months invoiced, one of which is for the March/April 2013 edition of Colonial Times Magazine
(FY2013). Funds are available in the Lexington 300th Gift Account to cover the cost of these
invoices.
As per earlier email/discussion, Rob Addelson has confirmed payment for a prior year's unpaid
invoice, for which funding is from a gift account, needs to be authorized for payment by the
Board of Selectmen, and does not require authorization from Town Meeting.
The invoice for March 2013 (fy2013), for which authorization to pay is required, is attached.
Please include a vote of the Board of Selectmen at their meeting of May 19th to authorize
payment of the attached invoice, in the amount of$900, due to Colonial Times Magazine.
I am happy to answer any questions.
Thank you,
Donna
Donna m. Hooper,Town Clerk
Town of Lexington
dhooper@lexingtonma.gov
781-862-0500 x84551** new extension**
5/7/2014
INVOIC%
FoL1ox'n"gi'a07 'YjfMleS DUE ON RECEIPT
PO Box 473 zi Date:
Lexington, MA 02420 March 21, 20'13
Telephone:
781-274-9997
300th Committee
Donna Hooper-Town Clerk
1625 Mass. Avenue
Lexington, MA 02420
Invoice for print advertising in the Colonial Times, Magazine, Please remit to PO Box 473, Lexington, MA. 02420
Invoice No. Description Amount Balance
031301 PO#March/April CTM 9010,00 900.00
Cd
CD
Total 900.0i",
i dank you. We appreciate your business.