HomeMy WebLinkAbout2014-04-28 BOS Packet - Released
SELECTMEN’S MEETING
Monday, April 28, 2014
Selectmen Meeting Room
7:30 p.m.
AGENDA
7:30 p.m. REORGANIZATION OF THE BOARD (5 min.)
7:35 p.m. PUBLIC COMMENTS (10 min.)
7:45 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
7:50 p.m. TOWN MANAGER REPORT (5 min.)
7:55 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1.Discuss Brick for Walkway in Front of Cary Memorial Building (20 min.)
2.Solar RFQ Update (10 min.)
3.Board of Appeals Special Permit on il Casale Signage (5 min.)
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4.Discuss the Lions Club Request for the 4 of July Carnival (10 min.)
5.Town Manager Employment Agreement Discussion (5 min.)
6.Police Department Fee Adjustments (5 min.)
7.Resignation – 2020 Vision Committee (5 min.)
8.Town Manager Committee Appointments – Recreation Committee and
Conservation and Historical Commissions (5 min.)
9:05 p.m. CONSENT AGENDA (5 min.)
1.Approve One-Day Liquor License – Sacred Heart Parish
2.Sign Proclamations – DPW Week and Arbor Day
3.Approve Minutes
4.Approve Executive Session
9:05 p.m. EXECUTIVE SESSION (15 min.)
1.Exemption 3 – Pending Litigation Update: Sellars v Lexington et al
2.Exemption 6: Purchase, exchange, lease or value of real property
9:20 p.m. ADJOURN
The next meeting of the Board of Selectmen is tentatively scheduled for Monday, May 19, 2014
at 7:00 p.m. in the Selectmen’s Meeting Room, 1625 Massachusetts Avenue.
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER: ITEM NUMBER:
April 28, 2014 Pat Goddard I.1
DPW Engineering
SUBJECT:
Brick for Walkway - Cary Memorial Building Renovation Project
EXECUTIVE SUMMARY:
Pat Goddard and DPW-Engineering would like guidance from the Selectmen on the material for
the brick sidewalk in front of Cary Hall. The Commission on Disabilities would like wire-cut
brick. The HDC would like the existing brick to be reset.
The attached information provides the estimated costs for the various options.
FINANCIAL IMPACT:
NA
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Facilities
Prepared by cfv
22
2014
Board of Selectmen April 28,
Scope of Work Options
1)$33,200: FULL SCOPE / Current budget for re-setting existing brick 2)$42,600: FULL SCOPE / With wire cut bricks3) $13,800: REDUCED SCOPE / Limit the work, with brick pavers 4)
$16,000: REDUCED SCOPE / Limit the work, with wire cut bricks
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 4/28/14 STAFF: Lynne Pease ITEM NUMBER: I.2
SUBJECT:
Solar RFQ Update
EXECUTIVE SUMMARY:
Shawn Newell and Dan Voss from the Solar Task Force, as well as Joel Lindsay from Ameresco
(the selected vendor) and Danielle Poulin from Cadmus (the 3rd party owner's agent) will be at
your meeting. They will provide a status overview and answer any of your remaining questions.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
Solar PV Educational Program
Ameresco has prepared and structured a Solar PV Educational Program. The goal of this program is
to educate students about the environmental benefits of using renewable energy, the history of solar
PV, the science behind the technology, and the theory used in system design. After acquiring this
knowledge base, student will be better able to understand and analyze data from their solar PV
projectÔs data acquisition system (DAS).
The Ameresco Solar PV Educational Program is meant to provide teachers with a database of
teaching materials which includes all the necessary background and technical information as well as a
compilation of lesson plans. Lessons are categorized by grade level for elementary school, middle
school, and high school to ensure that lessons are catered to the appropriate grade level. Teachers
are free to pick and choose the topics and lessons that are appropriate for their class and need not
use all the materials provided. Ameresco looks forward to working with teachers, principals and
other school officials to customize this program as the schools see fit.
The curriculum consists of fifteen (15) Solar PV Topics meant to guide students through an
understanding of solar PV from an introduction in renewable energy to the analysis of actual data.
Each Solar PV Topic consists of ÑTopic InformationÒ which contains the necessary background
information needed to teach the topic and a set of lesson plans divided by grade level. All lesson
plans were obtained from a variety of school districts and solar educational programs. Links to these
resources are provided with program materials. The age and grade recommendations are given by
the authors and may not be applicable to all students.
The relevancy of the topics discussed in this program is far-reaching and extends past the subject of
solar energy into every math, science, and social studies classroom. The topics of power, energy,
electronics, the scientific method, economics, and history are valuable to any student. As part of
these lessons, students will be encouraged to pass on the information they learn to the public at
town and school events and, of course, have fun!
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Learning Objectives of Solar PV Topics
Topic 1: Renewable Energy
The objective of this topic is to introduce students to renewable energy. Students will learn the terms
ÑrenewableÒ and ÑsustainableÒ and will be introduced to different forms of renewable energy.
Students will learn the environmental, economic, and societal reasons for promoting renewable
energy and will also learn how renewable energy may be used in emergency situations such as natural
disasters.
Topic 2: A History of Solar Photovoltaic Power
Students will be introduced to the main highlights in the history of solar PV power. They will learn
that the history of solar PV dates back much further than the modern solar panels we know today.
The information gives a summary of main points and students should be encouraged to research
further on the topic.
Topic 3: Solar Photovoltaic (PV) Basics
The objective of this topic is to provide an introduction to the key terms used in the discussion of
solar photovoltaic (PV) systems. Students will learn where the term ÑphotovoltaicÒ originated and
will learn the difference between solar thermal and solar photovoltaic. Students will learn the
difference between Ñstand-aloneÒ and Ñgrid-tiedÒ systems and will learn the key components of
Ñgrid-tiedÒ systems, like the one installed on their school.
Topic 4: Electromagnetic Radiation
The objective of this topic is to introduce students to the electromagnetic radiation spectrum. The
lesson will teach key terms used when discussing solar irradiation and discuss what may happen
when solar radiation hits a solar panel.
Topic 5: Solar Irradiance
The objective of this topic is to describe the source of solar radiation and the several paths the
radiation may take once it reaches the EarthÔs surface. This topic will also discuss the expected
irradiance values for both direct and diffuse sunlight and how solar irradiance is measured.
Topic 6: The EarthÔs Path
The objective of this topic is to teach or refresh students on the science behind the EarthÔs rotation
on its axis and revolution around this sun. Students will learn how these cosmic motions affect our
planetÔs seasons as well as the length of our days and years. Students must understand these
principles to understand the concepts of tilt and azimuth taught in future topics.
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Topic 7: The SunÔs Angles
The objective of this topic is to teach students the different paths the sun takes in the sky from
sunrise to sunset at different times of the year and in different geographical locations. These
differences in paths derive directly from the Earth rotation and revolution. The SunÔs location in the
sky is used by solar engineers to determine how much a panel should be tilted and oriented to
produce the most electricity.
Topic 8: The Photovoltaic Effect
The objective of this topic is to teach students about the photovoltaic effect: the scientific principle
which dictates how semiconductor materials in solar cells convert solar energy to electricity.
Topic 9: Solar Cell Types
The objective of this topic is to teach students about the main classification of solar cells: crystalline
and thin film. Students will learn that silicon is the most used material for solar cells as well as why
naturally found silicon must be purified through manufacturing steps. Further discussion is given to
the differences in processing methods between monocrystalline, polycrystalline, and thin film cells.
Topic 10: Electrical Basics in PV Wiring
The objective of this topic is to introduce students to some of the key electrical terms used in the
design of solar PV systems such as current, voltage, power, watts, and kilowatt hours. Students will
also learn the difference between panels in series and panels in parallel and how this affects the
overall voltage and current of the system.
Topic 11: Cell Parameters and I-V Curves
The objective of this topic is to further describe the electrical parameters of solar cells through the
discussion of the characteristic I-V (Current-Voltage) curves. Students will learn to identify points
such as the photovoltaic current, the short circuit current, the open circuit voltage, and the
maximum power point on curves of crystalline cells. These parameters are used to quantify the DC
electrical performance of solar PV systems. Students will also learn more about the standard testing
conditions for cells.
Topic 12: Factors Affecting Performance
The objective of this topic is to teach students about the three main factors that affect the
performance of solar PV systems: irradiance, temperature, and shading. Students will learn that
current is dependent on irradiance and that voltage is dependent on temperature. Furthermore,
students will learn the negative effects of panel or cell shading.
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Topic 13: Inverters
The objective of this topic is to teach students about different types of inverters and how they
convert DC to AC current. Students will learn the difference between stand-alone grid-tied inverters
and how they interact with the building and electric utility grid. Students will learn how to size
systems and inverters to meet the buildingÔs needs and key features to look for when deciding on the
inverter to use.
Topic 14: Design Process
The objective of this topic is to teach students the process and procedures involved in designing a
grid-tied solar PV system. Students will learn the differences between designs for proposals and
construction as well as what must be included in layout drawings and electrical drawings. Students
will learn the theory and practice behind shading analyses as well as the procedure used to choose a
mounting system.
Topic 15: Data Analysis
The objective of this topic is to teach students how to analyze actual data from solar PV systems
such as the one providing electricity to their school. Students will learn why data must be recorded
properly and what devices are used to measure environmental conditions. Students will learn how
production graphs look from day to day and year to year as well as how the production graphs differ
from sunny to cloudy days. Students will learn to compare actual data to modeled performance with
tools such as PVWatts.
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111 Speen Street, Suite 410
Framingham, MA 01701
P: 508 661 2200
F: 508 661 2201
ameresco.com
Proposed Solar PV Systems on Town of Lexington
Schoolsand Municipal Buildings:
Ameresco’s technical feasibility study identifies seven (7) schoolsand three (3) municipal buildingsare viable
sites for solar PV in the Town of Lexington with a total capacity of 2,663kW DC delivering 3,242,533kWh in the
first year. Our criteria to select these sites is based on roof age, availableroof space, roof coverage by vents,
drains, air handling and other units, roof pitch, and nearby tree shading. At some sites trees along the perimeter of
the school will either have to be removed, or areas affected by tree shading will have to be avoided asarray
locations. Ameresco will make every effort to minimize any tree cutting at all sites. All proposed systems, with
the exception of the Central Administration Building,will be installed with a ballasted racking system,
eliminating roof penetrations.The Central Administration Buildinghas pitched roof and flat roof sections,
pitched roof sections will require roof attachments for system installation.All proposed sizes are preliminary and
are subject to change based onsite visits andstructural and roof integrity reviews conducted by a structural
engineer.
The following seven (7) sites are to be considered for ballasted roof mounted solar PV installationat the Town of
Lexington Schools:
Town of Lexington Solar PV on Schools: Proposed Sites
System Capacity Estimated Output
BuildingAddress
(kW DC)(kWh), year 1
Lexington High School251 Waltham St779948,237
Bowman Elementary School9 Philip Rd320389,558
Clark Middle School17 Steadman Rd284343,883
Diamond Middle School99 Hancock241292,319
Fiske School55 Adams St201246,259
Harrington Elementary School328 Lowell St201246,446
Estabrook School117 Groove St119143,217
Total2,1452,609,919
The following three (3) sites are to be considered for ballasted roof mounted and pitched roof attached solar PV
installation at the Town of Lexington municipal buildings:
Town of Lexington Solar PV on Municipal Buildings: Proposed Sites
System Capacity Estimated Output
BuildingAddress
(kW DC)(kWh), year 1
Samuel Hadley Public Service
Building- Department of Public 201 Bedford St261319,160
Works
Central Administration Building146 Maple St205250,025
Cary Memorial Library1874 Mass Ave5363,429
Total518632,614
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Proposed Schedule
May 30
:
August 10
22
-
16
-
June 16
June 10
(Completed)
2
24
April
and Associated Agreements Execution
MOU Execution: EMS Interconnection Agreement: Approval of Local Permits: Provide Title Documents for Site/ Parcel:
•••••
Critical Milestone Dates for the Town
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 4/28/14 STAFF: Lynne Pease ITEM NUMBER: I.3
SUBJECT:
Board of Appeals Special Permit on il Casale Signage
EXECUTIVE SUMMARY:
The Board will continue its discussion about the il Casale signage. The Board of Appeals has
approved the location and sizes of the signage. See the attached approvals from the Historic
Districts Commission. Also attached are the Historic Districts Commission and Board of
Appeals approvals of the Nourish signage.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 4/28/14 STAFF: Lynne Pease ITEM NUMBER: I.4
SUBJECT:
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Discuss the Lions Club Request for the July 4 Carnival
EXECUTIVE SUMMARY:
Representatives from the Lions Club and Public Works will be at your meeting to discuss the
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Lion’s Club request to hold the 58 Annual July 4 Carnival from July 1 through July 5 on
Hastings Park.
Attached is the request from the Lions Club for the carnival and fireworks. Also attached is the
Special Event Application that they submitted.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
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Motion to approve the request of the Lions Club to hold the July 4 Carnival from Sunday, June
29 through Sunday, July 6, 2014 with the times as requested in the Lions Club letter dated April
19, 2014.
Motion to approve the request of the Lions’ Club to have lighting turned on until 11:30 p.m.
from July 1 through July 7.
Motion to approve a fireworks display on Wednesday, July 2, 2014 at approximately 9:30 p.m.,
subject to approval of the fireworks vendor and safety precautions by the Fire Department.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 4/28/14 STAFF: Lynne Pease ITEM NUMBER: I.5
SUBJECT:
Town Manager Employment Agreement Discussion
EXECUTIVE SUMMARY:
You will discuss how to proceed with negotiating a new Employment Agreement with Mr.
Valente for the period November 2014 through November 2017.
In 2011 the Board held 4 executive sessions to review negotiations. A final open meeting was
held to vote on the new employment agreement.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER: ITEM NUMBER:
April 28, 2014 Carl F. Valente I.6
SUBJECT:Approve Police Department Fees
EXECUTIVE SUMMARY:
Chief Corr is recommending an increase in two Police Department fees. It is recommended that
fingerprinting fees for personal use be increased from $3 per card to $10, regardless of the
number of cards requested. It is also recommended that when a police cruiser is required for a
detail, a cruiser fee of $15 per 4-hour detail be charged.
FINANCIAL IMPACT:
Approximately $2500 in revenue.
RECOMMENDATION / SUGGESTED MOTION:
Move to establish the following Police Department fees, effective July 1, 2014:
Fingerprint card: $10 per visit
Police Cruiser at Detail: $15 per 4-hour detail, or part thereof
STAFF FOLLOW-UP:
Police department will implement the approved billing rates.
Prepared by cfv
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 4/28/14 STAFF: Lynne Pease ITEM NUMBER: I.7
SUBJECT:
Resignation – 2020 Vision Committee
EXECUTIVE SUMMARY:
Jane Warren has submitted her resignation from the 2020 Vision Committee.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to accept the resignation of Jane Warren from the 2020 Vision Committee, effective
immediately.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:STAFF: ITEM NUMBER:
April 28, 2014 Carl Valente I.8
SUBJECT:
Appointments: Recreation Committee, Conservation Commission, Historical Commission
EXECUTIVE SUMMARY:
I am requesting that the Board approve the Town Manager’s appointments of:
1.Lisah Rhodes to the Recreation Committee. She has been a member since 2011.
2.David Langseth and Ralph (Duke) Bitsko to the Conservation Commission. David has
been a member since 2002 and Ralph since 1999.
3.Sarah (Sally) Zimmerman to the Historical Commission. She has been a member since
1999.
FINANCIAL IMPACT:
None
RECOMMENDATION / SUGGESTED MOTION:
Move to approve the Town Manager’s appointments of: Lisah Rhodes to the Recreation
Committee; David Langseth and Ralph Bitsko to the Conservation Commission; and Sarah
Zimmerman to the Historical Commission.
STAFF FOLLOW-UP:
TMO will send appointment letters.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 4/28/14 STAFF: Lynne Pease ITEM NUMBER: C.1-4
SUBJECT:
Consent
EXECUTIVE SUMMARY:
1.Approve one-day liquor license for Sacred Heart Parish to serve beer and wine at a
fundraiser for the Sisters of St. Joseph Prison Ministry on Saturday, May 17, 2014, from
6:00 p.m. to 10:00 p.m. at Sacred Heart Parish Hall, 21 Follen Road.
2.Approve and sign proclamations for National Public Works Week (May 18 to 24, 2014)
and Arbor Day (April 25, 2014)
3.Approve the minutes of March 10, 2014, March 17, 2014, March 24, 2014, March 26,
2014, March 31, 2014, April 2, 2014, April 7, 2014, and April 9, 2014.
4.Approve the executive session minutes of March 10, 2014, March 17, 2014, March 31,
2014; April 2, 2014 and April 7, 2014.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Consent Agenda.
STAFF FOLLOW-UP:
Selectmen’s Office
Proclamation
Whereas:the services of the Public Works Department in Lexington are an integral
part of the everyday lives of all of its citizens; and
Whereas:the support of the citizens of Lexington is vital to the efficient operation of
public works systems and programs such as water, sewers, streets and
highways, public buildings, and solid waste collection and disposal; and
Whereas:the health, safety and comfort of the citizens of Lexington greatly depends
on its public works services; and
Whereas:the quality and effectiveness of these facilities, as well as their planning,
design, and construction, is vitally dependent upon the efforts and skill of
public works employees; and
Whereas:the efficiency of the qualified and dedicated employees in the public
works department is materially influenced by the knowledge that their
work is appreciated.
NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of the Town of Lexington,
Massachusetts, do hereby proclaim the week of May 18 to 24, 2014 as
National Public Works Week
in the Town of Lexington and call upon all citizens to join us in recognizing the
employees of the Lexington Public Works Department.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be
affixed herewith.
Town of Lexington, Massachusetts
OFFICE OF SELECTMEN
DEBORAH N. MAUGER, CHAIRMAN
PETER C.J. KELLEY
NORMAN P. COHEN TEL: (781) 698-4580
JOSEPH N. PATO FAX: (781) 863-9468
MICHELLE L. CICCOLO
PROCLAMATION
Whereas:In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a
special day be set aside for the planting of trees; and
Whereas:This holiday, called Arbor Day, was first observed with the planting of more than a
million trees in Nebraska; and
Whereas: Arbor Day is now observed throughout the nation and the world; and
Whereas: Trees can reduce the erosion of our precious topsoil by wind and water, cut heating
and cooling costs, moderate the temperature, clean the air, produce oxygen and
provide habitat for wildlife; and
Whereas: Trees are a renewable resource giving us paper, wood for our homes, fuel for our
fires and countless other wood products;
Whereas:Trees in our town increase property values, enhance the economic vitality of
business areas, and beautify our community; and
Whereas: This year the Town of Lexington has once again been recognized as a Tree City
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USA, the 25 year for this designation.
NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of the Town of Lexington,
Massachusetts, do hereby proclaim April 25, 2014 as
ARBOR DAY
in the Town of Lexington and we urge all citizens to support efforts to protect our trees and
woodlands and to support our town’s urban forestry program;
And Further: We urge all citizens to plant and protect trees to promote the well being of present
and future generations.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER: ITEM NUMBER:
April 28, 2013 Carl F. Valente Executive Session
Chief Wilson, Chief Corr
Pat Goddard
SUBJECT: Exemptions 3 and 6
Suggested motion for Executive Session: Movethat the Board go into Executive Session to
consider the purchase, exchange, lease or value of real property at two locations and potential
litigation related to one of the locations, 430 Concord Avenue, and to reconvene in Open Session
only to adjourn. Further, that as Chairman, I declare that an open meeting may have a
detrimental effect on the negotiating or litigating position of the Town.
EXECUTIVE SUMMARY:
1.Pat Goddard will update the Board on the analysis of two properties as a police station
site.
2.The Board will hear an update on the Sellars property matter.
FINANCIAL IMPACT:
NA
RECOMMENDATION / SUGGESTED MOTION:
NA
STAFF FOLLOW-UP:
Prepared by cfv