HomeMy WebLinkAbout2014-04-16 BOS Packet - Released
SELECTMEN’S MEETING
Wednesday, April 16, 2014
Selectmen Meeting Room
6:00 p.m.
AMENDED AGENDA
6:00 p.m. PUBLIC COMMENTS (10 min.)
6:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
6:15 p.m. TOWN MANAGER REPORT (5 min.)
6:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1.Franklin School Refinancing Update (5 min.)
2.Discuss Brick for Walkway in Front of Cary Memorial Building (10 min.)
3.Article Positions (15 min.)
4.Appointments – 2020 Vision Committee and Center Committee (5 min.)
5.Approve and Sign Eagle Letter Congratulating Andrew Lepore (5 min.)
6.Future Meetings (5 min.)
7:05 p.m. CONSENT AGENDA (5 min.)
1.Approve Use of the Battle Green – Army Retirement Ceremony
2.Sign Proclamation – Restored Buckman Tavern
3.Sign Youth Award Proclamation
7:10 p.m. EXECUTIVE SESSION (10 min.)
1.Exemption 3 – Pending Litigation Update: Sellars v Lexington et al
2.Exemption 5 – Patriots Day Security Arrangements
7:20 p.m. ADJOURN
The next meeting of the Board of Selectmen is tentatively scheduled for Monday, May 5, 2014 at
7:00 p.m. in the Selectmen’s Meeting Room, 1625 Massachusetts Avenue.
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 4/16/2014 STAFF: Aaron Henry, Planning Dept ITEM NUMBER: I.1
SUBJECT:Franklin School Refinancing
EXECUTIVE SUMMARY:
For the better part of the last 12 months, The Community Builders (TCB), have been negotiating a
complex refinancing of the property in order to a) secure lower mortgage interest rates, and b) add
approximately $750,000 in the property’s replacement reserves. Because TCB still has a mortgage from
the Town for the site, the Board’s approval is necessary in order to complete the refinancing.
While the refinancing deal was approved by the BOS in July of 2013, specific details have changed
somewhat. To be abundantly cautious, the staff would like the Selectmen to consider and approve the
final refinancing agreement.
There are three elements we wish to highlight:
1.MassHousing is requiring that the affordable units be placed under a perpetual deed restriction.
This is a standard requirement by MassHousing. Further, Town has required this of all CPA
funding affordable housing projects since 2008, and the State has been requiring it for LIP units
for sometime longer than that. Since this property is not currently subject to such a restriction, the
restriction could affect it’s value and the Town’s options for the site down the road.
2.The Town currently has two options to repurchase the property from TCB. Under either option, it
may be bought back for $39,000. The first option may be exercised at the time of a mortgage
default. Should the Town pass on this option, the second option occurs upon the maturation of the
subsequent mortgage. Specifically, HUD is requiring that the Town’s second option be extended
out from 35 years to 50 years.
3.The lenders wish to amend the Land Disposition Agreement (or LDA), to remove all completed
or satisfied conditions it contained.
Of these three changes, the first is a change from what was presented to you in last July. It is however,
one that staff and Town Counsel are comfortable with. The second change is not likely to come into play.
Should the property go into default the Town could exercise its option for a de minimus amount
($39,000). It is also helpful to have the second option, but it’s difficult to foresee the Town ever needing
it.
____________________________________________________________________________________
FINANCIAL IMPACT:
Understanding that the Town has demonstrated a record of supporting housing on the site, placing the
affordable units within the Franklin School under a perpetual deed restriction does adversely affect the
value of the property should the Town ever wish to maximize the income that could be generated through,
say strictly market-rate housing. It also effectively prohibits the Town from ever using the site for other
purposes (converting it back into a school, for example).
RECOMMENDATION / SUGGESTED MOTION:
That the Board approve the terms of the refinancing as outlined by Staff and authorize the
Town Manager to endorse any documents that may be necessary to effectuate the deal.
______________________________________________________________________________
STAFF FOLLOW-UP:
TMO
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER:ITEM NUMBER:
April 16, 2014 Carl F. Valente I.2
Pat Goddard
SUBJECT:
Sidewalk Material – Cary Memorial Building Renovation Project
EXECUTIVE SUMMARY:
Pat Goddard would like guidance from the Selectmen on the material for the brick sidewalk in
front of Cary Hall. The Commission on Disabilities would like wire-cut brick. The HDC would
like the existing brick to be reset.
The attached email provides the estimated costs or the various options.
FINANCIAL IMPACT:
NA
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Facilities
Prepared by cfv
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 4/16/14 STAFF: Lynne Pease ITEM NUMBER: I.3
SUBJECT:
Article Positions
EXECUTIVE SUMMARY:
You have taken positions on all the articles. This is on the agenda only if something comes up
that needs to be discussed.
Discuss reconsideration of Article 10(l) – Appropriate for Municipal Capital Projects and
Equipment – Traffic Island Renovation.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 4/16/14 STAFF: Lynne Pease ITEM NUMBER: I.4
SUBJECT:
Appointments – 2020 Vision Committee and Center Committee
EXECUTIVE SUMMARY:
The 2020 Vision Committee has requested that Matthew Pronchick be appointed.
The Center Committee requested that Ellen Basch be appointed to the committee.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to appoint Matthew Pronchick to the 2020 Vision Committee for a term to expire
September 30, 2016.
Motion to appoint Ellen Basch to the Center Committee for a term to expire September 30, 2014.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 4/16/14 STAFF: Lynne Pease ITEM NUMBER: I.5
SUBJECT:
Approve and Sign Eagle Letter Congratulating Andrew P. Lepore
EXECUTIVE SUMMARY:
You are being asked to sign a letter of commendation for Boy Scout Eagle Andrew P. Lepore.
See attached letter requesting the commendation and the proposed eagle letter.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to send a letter of commendation to Andrew P. Lepore congratulating him on attaining
the highest rank of Eagle in Boy Scouting.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 4/16/14 STAFF: Lynne Pease ITEM NUMBER: I.6
SUBJECT:
Future Meetings
EXECUTIVE SUMMARY:
Attached are calendars for May through September 2014 showing holidays, vacations I am
aware of and current meetings scheduled.
Please bring your calendars. Suggested meeting dates are:
May 5 (including Reorganization of the Board)
May 19
June 2, 16 and 30
July 14 and 28
August 25
September 8
The proposed date for Goal Setting is Thursday, June 19, starting at 8:30-9:00 a.m.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 4/16/14 STAFF: Lynne Pease ITEM NUMBER: C.1-3
SUBJECT:
Consent
EXECUTIVE SUMMARY:
1.Approve the Use of the Battle Green for a retirement ceremony for Army Colonel Slade on
Friday, August 8, 2014 at 2:00 p.m. Public Works, Police and Town Manager have
reviewed this request and have no issues.
2.The Historical Society requested a proclamation from the Selectmen for the Buckman
Tavern Renewal Day on Sunday, May 4, 2014.
3.Sign a Youth Award Proclamation.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Consent Agenda.
STAFF FOLLOW-UP:
en’s Office
Selectm
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER:ITEM NUMBER:
April 16, 2014 Executive Session
SUBJECT: Exemptions 3 – Ongoing Litigation
Suggested motion for Executive Session: Move to go into Executive Session to discuss
litigation regarding Sellars v. the Town of Lexington; and to reconvene in Open Session only to
adjourn. Further, as Chairman I declare that an open meeting discussion may have a
detrimental effect on the litigating position of the Town.
EXECUTIVE SUMMARY:
Update the Board on settlement discussions regarding the John Sellars litigation and discuss
strategy going forward.
FINANCIAL IMPACT:
NA
RECOMMENDATION / SUGGESTED MOTION:
NA
STAFF FOLLOW-UP:
TMO
Prepared by cfv