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HomeMy WebLinkAbout2014-02-14 BOS Packet - Released SELECTMEN’S MEETING Monday, February 24, 2014 Selectmen Meeting Room 7:00 p.m. AGENDA 7:00 p.m.PUBLIC COMMENT (10 min.) 7:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.) 7:15 p.m. TOWN MANAGER REPORT (5 min.) 7:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION 1.Grant of Locations (5 min.) a.Nstar – Lowell Street b.Nstar – Robinson Road 2.Request to Install Lights on the Fitzgerald Little League Field (15 min.) 3.Proposed Changes to Lexpress Routes (10 min.) 4.Article Presentation – Citizen Article on Public Transportation in Lexington (10 min.) 5.Sustainable Lexington Update on RFQ for Solar Panels (15 min.) 6.Sustainable Lexington Overview of Progress on the Climate Action Plan (15 min.) 7.FY2015 Final Recommended Budget Presentation (15 min.) 8.Busa Land-Withdrawal from Registration System (5 min.) 9.Appointment/Resignation (5 min.) a.Appointment – Housing Partnership Board b.Resignations – Energy Conservation Committee c.Resignation – Policy Manual Committee d.Resignation – Sustainable Lexington 10.Approve Limousine License – LexCoach Limousine Service LLC (5 min.) 9:00 p.m. CONSENT (5 min.) 1.Approve Water and Sewer Commitments and Adjustments 2.Release Executive Session Minutes of July 10, 2006 and October 30, 2006 3.Approve One-Day Liquor License – Temple Emunah 9:05 p.m. EXECUTIVE SESSION (10 min.) 1.Exemption 3: Proposed Collective Bargaining Settlement with Lexington Municipal Management Association 9:15 p.m. ADJOURN The next regular meeting of the Board of Selectmen is scheduled for Monday, March 10, 2014 at 7:00 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Devices Available on Request All agenda times and the order of items are approximate and subject to change. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: STAFF:ITEM NUMBER: I.1a February 24, 2014 William Hadley, Director SUBJECT: NSTAR Electric Company Lowell St – Install Conduit EXECUTIVE SUMMARY: The Department of Public Works/Engineering Division has reviewed the petition, plan and order for NSTAR Electric Company to install approximately 44 ± feet of conduit from pole 58/91 on Lowell Street. This work is necessary to bring underground electric service to a new subdivision. A public hearing is required and abutters have been notified. The contractor who performs the excavation will be required to obtain a Street Opening Permit. Since this petition appears to be in order, we recommend that approval be granted. FINANCIAL IMPACT: None RECOMMENDATION / SUGGESTED MOTION: Motion to approve the petition of NSTAR Electric to construct, and a location for, a line of conduits and manholes with the necessary wires and cables therein to be located under the surface of Lowell Street: Easterly @Pole 58/91 approximately 350’ south of Laconia Street install 44’ of conduit. STAFF FOLLOW-UP: Engineering Division NOTICE TO ABUTTERS January 31, 2014 In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.), you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room, 2nd Floor, Town Office Building, of the Town of Lexington, Massachusetts, on Monday, February 24th at 7:00 p.m., upon the following petition of NSTAR Electric for permission to construct and locations for a line of conduits and manholes with the necessary wires and cables therein under the following public way of said Town: Lowell Street: Approximately 44 ± feet – conduit at pole 58/91 By:Tricia Malatesta Engineering Aide Department of Public Works/Engineering Please direct inquiries to the NSTAR Representative: Maureen Carroll (617) 369-6421 Copies to: NSTAR ELECTRIC Phillip Murphy Maureen Carroll 494 Lowell St. Rights & Permits Lexington, MA 02420 200 Calvary Street Waltham, MA 02453 Frederick & Alice Witthus 495 Lowell St. Lexington, MA 02420 Kirk & Tamar Der Avedisian 481 Lowell St. Lexington, MA 02420 Cosmo & Linda Compas Nardella 498 Lowell St. Lexington, MA 02420 Mariya Ishutkina 496 Lowell St. Lexington, MA 02420 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: STAFF:ITEM NUMBER: February 24, 2014 William Hadley, Director I.1b SUBJECT: NSTAR Electric Company Robinson Rd – Install Conduit EXECUTIVE SUMMARY: The Department of Public Works/Engineering Division has reviewed the petition, plan and order for NSTAR Electric Company to install approximately 39 ± feet of conduit from pole 161/13 on Robinson Road. This work is necessary to bring underground electric service to a new subdivision. A public hearing is required and abutters have been notified. The contractor who performs the excavation will be required to obtain a Street Opening Permit. Since this petition appears to be in order, we recommend that approval be granted. FINANCIAL IMPACT: None RECOMMENDATION / SUGGESTED MOTION: Motion to approve the petition of NSTAR Electric to construct, and a location for, a line of conduits and manholes with the necessary wires and cables therein to be located under the surface of Robinson Road: Westerly @Pole 161/13 approximately 375’ north of Turning Mill Road install 39’ of conduit. STAFF FOLLOW-UP: Engineering Division NOTICE TO ABUTTERS January 31, 2014 In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.), you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room, 2nd Floor, Town Office Building, of the Town of Lexington, Massachusetts, on Monday, February 24th at 7:00 p.m., upon the following petition of NSTAR Electric for permission to construct and locations for a line of conduits and manholes with the necessary wires and cables therein under the following public way of said Town: Robinson Road: Approximately 39 ± feet – conduit at pole 161/13 By:Tricia Malatesta Engineering Aide Department of Public Works/Engineering Please direct inquiries to the NSTAR Representative: Maureen Carroll (617) 369-6421 Copies to: NSTAR ELECTRIC Alexander & I-Ju Nelson Maureen Carroll 24 Robinson Rd Rights & Permits Lexington, MA 02420 200 Calvary Street Waltham, MA 02453 Robert Weir & Deborah Krupenia 34 Robinson Rd Roderic & Jeanne Baltz Lexington, MA 02420 28 Robinson Rd Lexington, MA 02420 Francis & Mary Cusick 23 Robinson Rd Lexington, MA 02420 25 Robinson Road LLC 25 Robinson Rd Lexington, MA 02420 William Cole &Ritika Bowry 29 Robinson Rd Lexington, MA 02420 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:PRESENTER:ITEM NUMBER: February 24, 2014 Todd Cataldo I.2 SUBJECT: Request to Install Lights on the Fitzgerald Little League Field EXECUTIVE SUMMARY: The Town of Lexington does not have a Little League Field with lights. Todd Cataldo, has spearheaded a private group to raise the money privately, install the lights and gift them to the Town of Lexington. Todd met with the Recreation Committee on multiple occasions to discuss lighting a little league field in Lexington. After much discussion, the Fitzgerald Little League field located on Park Drive was recommended. The Recreation Committee voted unanimously to endorse the construction and erection of lights on the Fitzgerald Little League Field located on Park Drive at the Center Recreation Complex, using a defined Musco lighting system, funded privately by a group headed by Todd Cataldo, under the Public/Private guidelines of the Town of Lexington, and recommends approval of the proposal by the Board of Selectman. This project will benefit the current and future generation of Lexington youth. FINANCIAL IMPACT: The operation of the lights will be managed by the Recreation Department. Users will be charged a fee to offset the operating cost. RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: -´²¢®3¯®±³²,¨¦§³¨­¦Ȁ"´£¦¤³%²³¨¬ ³¤ "¤­¤¥¨³²®¥,¨¦§³3³±´¢³´±¤'±¤¤­͘ %²³¨¬ ³¤£0±®©¤¢³#®²³Ȁ ,¨³³«¤,¤ ¦´¤&¨¤«£ȨΕΏȌȝΑΏΏȌȝΑΏΏȌȝΑΏΏȌȩȁȁȂȂȂȂȂȂȂȂȂȁȁȁ - ³¤±¨ «²͡ΕΖǾΏΏΏ͡ΖΒǾΏΏΏ )­²³ «« ³¨®­͡ΔΏǾΏΏΏ͡ΖΔǾΏΏΏ ¤²³¨¬ ³¤ )³ «²® ²²´¬¤²²³ ­£ ±£²®¨«¢®­£¨³¨®­²ȁ2®¢ªǾ¡®³³®¬«¤²²Ǿ¶¤³®±´­²´¨³ ¡«¤ ²®¨«¬ ¸±¤°´¨±¤ ££¨³¨®­ «¤­¦¨­¤¤±¨­¦Ǿ²¯¤¢¨ «¨­²³ «« ³¨®­¬¤³§®£² ­£ ££¨³¨®­ «¢®²³ -´²¢®3¯®±³²,¨¦§³¨­¦Ǿ,,#ͷ͵Ͷͷ ¶¶¶ȁ¬´²¢®ȁ¢®¬•«¨¦§³¨­¦͘¬´²¢®ȁ¢®¬ Center4FitzgeraldLittleLeagueField Lexington,MA Prepared for: Mrs. Karen Simmons, Town of Lexington 02/19/14 TypicalFloodlighting YourSavings Equipment Hours7,5007,500 AveragekW48.628.220.4 TotalkW364,500.0211,140.0153,360.0 MetricTonsofCO2251.3145.6105.8 Energy$69,255$40,117$29,138 Group Relamp$9,375$0$9,375 Lamp Maintenance$3,750$0$3,750 Controls - Energy$3,463$0$3,463 25-YearLife-CycleCost$85,843$40,117$45,726 Assumptions AnnualEnergyTypicalFloodlightingMuscoControls OperatingCostEquipmentGreenEnergyFixture FieldNameHoursperkWhFixturesAvgkWFixturesAvgkWSavingsWattage Lincoln Park Little League Field 300$0.193048.61828.25.0%1500W MZ NOTES: Carbondioxide(CO)isemittedbythepowerplantwhengeneratingthetotalkWhusedbythelightingsystem.Generating 2 onekWHofelectricityintheUnitedStatesemitsanaverageof1.52lbs.ofCO.Onemetrictonequals2,204.6lbs. 2 SourceforCO calculations:http://www.epa.gov/cleanenergy/energy-resources/refs.html(10-26-12) 2 Life-cyclecostsarebasedupontheassumptionsabovepertheprojectspecifications. 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Improve on time performance by reducing headway time to twenty-five minutes or less. Reduce the amount of time residents are riding the bus to arrive at popular destinations. Increase ridership on underperforming routes. The public will have several opportunities to comment on the proposed route changes before the map and schedule are finalized for FY2015. No changes are being made to Lexpress routes 5 and 6. FINANCIAL IMPACT: N/A RECOMMENDATION / SUGGESTED MOTION: Information Only STAFF FOLLOW-UP: Staff will present the final version of the route system for Board approval after Town Meeting. Prepared by cfv MEMORANDUM TO: Carl Valente, Town Manager FROM:Jeanette Rebecchi, Transportation Manager DATE: February 19, 2014 SUBJECT: Lexpress Outreach Schedule The following is a list of opportunities for the public to provide in-person feedback on the anticipated changes to Lexpress routes 1 – 4. The draft system map will also be posted on the Lexpress website and on LexEngage. March 10, 2014 4:10PM – 4:30PM Transportation Advisory Committee Meeting Ellen Stone Room Cary Hall 1605 Massachusetts Avenue March 18, 2014 11:00AM – 2:00PM Senior Center lobby 1475 Massachusetts Avenue April 7, 2014 4:10PM – 4:30PM Transportation Advisory Committee Meeting Ellen Stone Room Cary Hall 1605 Massachusetts Avenue AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 2/24/14 STAFF: Lynne Pease ITEM NUMBER: I.4 SUBJECT: Article Presentation – Citizen Article on Public Transportation in Lexington EXECUTIVE SUMMARY: Bijan Afshartous will be at your meeting to present information on his citizen article (Article 24 – Public Transportation in Lexington) to improve public transportation in Lexington. See attached information. He may be providing additional information over the weekend that I will forward to you on Monday morning. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office Warrant Article 24 Transportation in Lexington (a resolution) Provided By Bijan Afshartous, Lexington Town Meeting Member, precinct 2. Monday February 24, 2014 Background In May 2011, Lexington, and Bedford officials met with two high level MBTA managers in State Representative Jay Kaufman’s office at the State House. Transportation issues were discussed. Results of a bus service improvement petition were presented. Two thousand had signed it. Soon after that meeting, MBTA announced plans for whole sale bus elimination routes. Bus 62 & 76 that serve Belmont, Arlington, Lexington and Bedford came very close to be eliminated. May 2011 meeting did not bring any bus service improvements. Њ Should we try again? In 2011, only Lexington & Bedford participated in negotiating with MBTA. But if next time more towns, and huge establishments listed below participate, the results could be better. 1) Town of Belmont 2) Town of Arlington 3) Town of Lexington 4) Town of Bedford 5) Hansom Air Force Base 6) VA Hospital in Bedford 7) Mass Community College in Bedford 8)Even City of Cambridge (Their residents work in the above four towns, bus 62 & 76 originate in Cambridge) Ћ Initial contacts with the following have been positive. Arlington Director of planning Laura Weiner who also deals with transportation was positive. David Kale, Belmont Town Manager insisted State Representative David Rogers who represents Belmont, Cambridge, and Arlington must be involved. On Wednesday February 18, 2014 Cindy Friedman, Senator Ken Donnelly’s chief of staff was at the senior center. I briefed her with some of the activities, and mentioned to her that Belmont wants Mr. Roger’s involvement. I have been communicating with Kristin Pressly, VA Hospital’s Director of Public Affairs. She is positive. I have also talked with their patient representative. VA is building 75 additional apartments for homeless veterans in the vicinity of the hospital. They will be completed in 2015. The last bus 62 during the week from VA stop to Alewife is 7:15 pm. Residents of new and old apartments would need later hour for last bus 62 from VA. Furthermore, relatives of inpatients who want to visit their loved ones in the hospital would need some bus service on Sundays as well. Ќ I have talked with Judith who manages shuttles for Mass Community college in Bedford. They shuttle their students to the bus 62 VA stop. Evening students have to make their own transportation arrangements. I believe one of their wish list is for bus 62 to go beyond VA Hospital to their campus. Last week I visited the transportation building in Park Square. I went to the General Manager’s office and talked to the receptionist who was very polite and positive. She told me Joe Cosgove is the current director of development. Next day, I received a phone call from Eric who works in the planning department. He informed me that Planning and development departments are the same department. I asked him for ridership information for all buses that serve Belmont, Arlington, Lexington, and Bedford. He emailed one attachment per bus number to me. I need to analyze them. Ѝ Are there other options if MBTA is unable to provide any bus service on Sundays? Is it possible to make arrangement with MBTA for Lexpress to make several trips to Alewife on Sundays? Selectmen could ask town meeting for its budget if they believe it is appropriate. Middlesex 3 Stephanie Cronin is Executive Director of Middlesex 3. Towns of Bedford, Billerica, Chelmsford, Lowell, and Burlington are in Middlesex 3. I understand they are planning or may have already negotiating with MBTA for improvements. She is organizing a transportation meeting for April, 2014. She is also Economic Development Director of town of Billerica, and has a state position as well. I have made an appointment with her for February 26, a fact finding one. Ў Original version and revision one version of Warrant Article 24 Public Transportation in Lexington(Resolution) The original version was too specific, and was requesting quite a few improvements. Revision one is at a higher level, and leaves it to the appropriate committee(s) who may do the negotiating to determine how much improvement they can get. Both versions are shown next. Џ Article 24 Public Transportation in Lexington TYPE: Resolution To see if the town will vote to adopt improvements requested in this resolution, individually or totally. It is requested that Town of Lexington to start soon to negotiate with the MBTA for bus service improvements that will benefit Lexington residents, businesses in Lexington, and those who visit or work in Lexington as well as tourists who help our economy. The requested service improvements: 1. Changing the last bus 62 hour from Alewife from 8 pm to 9 pm during the week. 2. Changing the last bus 76 hour from Alewife from 9:30 pm to 10:30 pm during the week. 3. Last bus hours going to Alewife during the week for bus 62 and 76 should also leave later by one hour. 4. The last bus 62/76 from Alewife on Saturdays should also change from 7 pm to 8 pm. The last bus going to Alewife should also leave one hour later. 5. In addition, some form of public transportation by MBTA, or by Lexington should be created for Sundays for at least Lexington and Bedford. Arlington and Belmont could be involved as well. Description:The improvement requests in this article are listed separately so that each one is considered individually by MBTA or town of Lexington. A very similar petition was started in 2010, and by 2011 two thousand people signed it. Per Dawn McKenna’s request, Representative Jay Kaufman arranged a meeting with high level MBTA managers in May 2011 in his office in State House. Lexington & Bedford officials were present as well as Senator Ken Donnelly’s chief of staff. Jay & Sean Fitzgerald his chief of staff who had arranged the meeting were present. Petition results were also reported and discussed among other things. employees who work in Lexington and Bedford walk long distances on Sundays to get to work, or use taxis. А Article 24 Public Transportation in Lexington TYPE: Resolution Revision 1, February 12, 2014 To see if the town meeting will vote to request from Town of Lexington to look into the possibilities of some improvements in public transportation provided by MBTA bus 62 & 76, or any other form of public transportation. It will be desirable if some form of public transportation on Sundays could be established. Town will decide how this service could be provided. Description: Recent investigations has shown the following: 1) The last 62 bus during the week from VA Hospital is 7:15 pm Middlesex Community College shuttles takes students from the Bedford Campus to bus 62 stop at VA Hospital. Students who take evening courses have to make their own transportation arrangements. College transportation managers are would like a later last bus 62 to Alewife during the week. 2) VA Hospital in Bedford already has housing for veterans in Bedford. There is a plan to build 75 apartments in the vicinity of the hospital for homeless veterans that will be completed in 2015. 3) Recent contact with town of Arlington indicates they may be willing to participate in any negotiations with MBTA. 4) Belmont town administrator Mr. David Kale was contacted. His recommendation was that State Representative David Rogers who represents Belmont, Arlington, and Cambridge should be involved. 5) Town of Bedford participated in the May 2011 meeting with MBTA. Hopefully, Bedford will participate again. A very similar petition was started in 2010, and by 2011 two thousand people signed it. Per Dawn McKenna’s request, State Representative Jay Kaufman arranged a meeting with high level MBTA managers in May 2011 in his office in The State House. Lexington & Bedford officials were present. Petition results were also reported and discussed among other things. Some business owners have stated that on Sundays they have trouble getting help. Some employees who work in Lexington and Bedford walk long distances on Sundays to get to work, or use taxis Б AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 2/24/14 STAFF: Lynne Pease ITEM NUMBER: I.5 SUBJECT: Sustainable Lexington Update on RFQ for Solar Panels EXECUTIVE SUMMARY: Dan Voss, member of the Sustainable Lexington Committee, will present an update on the Request for Qualifications (RFQ) for Solar Panels. See attached information. 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AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 2/24/14 STAFF: Lynne Pease ITEM NUMBER: I.6 SUBJECT: Sustainable Lexington Overview of Progress on the Climate Action Plan EXECUTIVE SUMMARY: Mark Sandeen, Chair of the Sustainable Lexington Committee, will present an overview of the progress on the Climate Action Plan. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office ! Gfcsvbsz!35-!3125! Cpbse!pg!Tfmfdunfo!Nffujoh! Dmjnbuf!Bdujpo!Vqebuf Tvtubjobcmf!Mfyjohupo!Dpnnjuuff! 3! Tvtubjobcmf!Mfyjohupo!Dpnnjuuff!Qsftfoubujpo! Dmjnbuf!Bdujpo!Sftpmvujpo! Sftpmwfe;!!Uibu!uif!Upxo!)b*!dpotjefs!dmjnbuf!dibohf!jo!bmm!bqqspqsjbuf!efdjtjpot!boe!qmboojoh!qspdfttft<!!)c*!ublf!bdujpo!up!qsfqbsf!gps!uif!jnqbdut!pg!b!dibohjoh!dmjnbuf<!)d*!sfevdf!hsffoipvtf!hbt! fnjttjpot<!)e*!efwfmpq!boe!jnqmfnfou!b!dpnqsfifotjwf!dmjnbuf!bdujpo!qmbo<!bmm!xjui!uif!hpbm!pg!nbljoh!Mfyjohupo!b!usvmz!tvtubjobcmf!dpnnvojuz/! 4! 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ÄÄÄÄÄÄÄ Gpsn!Nvojdjqbm!Bhhsfhbujpo!Ubtl!Gpsdf!Gpsn!Xbufs!Ubtl!Gpsdf!Tvqqpsu!Cfuufs!Cvjmejoht!jojujbujwft!Jodpsqpsbuf!cftu!qsbdujdft!jo!Upxo!efdjtjpot!Dpotjefs!dsfbujoh!Tvtubjobcjmjuz!Ejsfdups!qptjujpo! ¦¦¦¦¦ 24! Tvtubjobcmf!Mfyjohupo!Dpnnjuuff!Qsftfoubujpo! Rvftujpot@! AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:PRESENTER: ITEM NUMBER: February 24, 2014 Carl F. Valente I.7 Rob Addelson SUBJECT: FY2015 Final Recommended Budget EXECUTIVE SUMMARY: Attached is the FY15 Proposed Operating and Capital Budget. Once approved by the Board, these amounts will become the basis for the FY15 Recommended Budget, which will be forwarded to the financial committees and Town Meeting Members on March 3. 1.The first attachment shows the proposed changes from the ‘White Book’ (preliminary budget) to the ‘Brown Book’ (budget recommended to Town Meeting). Most of these recommended changes were reviewed at Summit 5 and reflect moving certain budget items to the ‘correct’ line item or other adjustments in the capital budget funding plan. 2.Minor adjustments in the FY15 Revenue Projections have been made to reflect: Decrease Water/Sewer indirect costs by $52,564 3.Open budget issues include: Potential funding for the Fire Station Headquarters Replacement Design; Revised estimate for the Community Center renovations will be presented to the Selectmen on March 10; Supplemental funding of $495,000 for the High School modular classrooms project; Agreement on project scope for Visitors’ Center project; Agreement on the recommended funding of $5,609,890 to the Debt Service/Capital Projects/Building Renewal Stabilization Fund; FINANCIAL IMPACT: See Attached ______________________________________________________________________________ RECOMMENDATION/SUGGESTED MOTION Move to approve the FY15 Recommended Budget and Financing Plan (as proposed) (as amended). STAFF FOLLOW-UP: TMO and Finance Dept. will prepare the FY15 recommended budget (Brown Book) Prepared by cfv AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:PRESENTER: ITEM NUMBER: February 24, 2014 Carl F. Valente I.8 SUBJECT: Busa Land – Withdrawal From Registration System EXECUTIVE SUMMARY: In preparing the documentation for placing a deed (conservation) restriction on the Busa property it was discovered that the prior owner placed this parcel into registered land status. This makes it more complicated for the Town to create the deed restriction on the property. Town Counsel has recommended that the Town remove this property from registered land status. This will require the Selectmen to file two documents with the Land Court. FINANCIAL IMPACT: NA RECOMMENDATION / SUGGESTED MOTION: Move to approve and sign the Complaint for Voluntary Withdrawal of Land from the Registration System under G. L. c. 185 §52 and the Notice of Voluntary Withdrawal from the Registration System. STAFF FOLLOW-UP: TMO and Town Counsel will file the approved documents. Prepared by cfv AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 1/27/14 STAFF: Lynne Pease ITEM NUMBER: I.9 SUBJECT: Appointment – Housing Partnership Board Resignations – Energy Conservation Committee, Policy Manual Committee and Sustainable Lexington Committee EXECUTIVE SUMMARY: The Housing Partnership Board has requested that Erica Endyke be appointed to the Committee. Steve Kropper and Tom Griffiths have submitted resignations from the Energy Conservation Committee. Robert Kent has submitted his resignation from the Policy Manual Committee. Sarah Wilson has submitted her resignation from the Sustainable Lexington Committee FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to appoint Erica Endyke to the Housing Partnership Board to fill the unexpired term of Iris Wheaton until September 30, 2015. Motion to accept the resignation of Steve Kropper from the Energy Conservation Committee effective immediately. Motion to accept the resignation of Tom Griffiths from the Energy Conservation Committee, effective immediately. Motion to accept the resignation of Robert Kent from the Policy Manual Committee, effective immediately. Motion to accept the resignation of Sarah Wilson from the Sustainable Lexington Committee, effective immediately. STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 2/24/14 STAFF: Lynne Pease ITEM NUMBER: I.10 SUBJECT: Limousine License – Change of Corporate Name and d/b/a – LexCoach Limousine Service LLC, 77 Emerson Gardens Road EXECUTIVE SUMMARY: Attached is an application for a Limousine License. This is to change the Corporate Name from Regal Limousine Service LLC to LexCoach Limousine Service LLC and to also change the d/b/a/ from Regal Limousine to LexCoach Limo. The owner, Hany Mostafa will continue to be only allowed one vehicle at his residence (77 Emerson Gardens Road). FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the application for a change of Corporate Name and d/b/a and issue one (1) Limousine Licenses to LexCoach Limousine Service LLC, 77 Emerson Gardens Road. STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:STAFF: ITEM NUMBER: February 24, 2014 William P. Hadley, Director Consent C.1 SUBJECT: Adjustments Water and Sewer Charges EXECUTIVE SUMMARY: Adjustments of Water and Sewer Charges as recommended by WSAB ($143,881.57) FINANCIAL IMPACT: Allows the reconciliation with the General Ledger. RECOMMENDATION / SUGGESTED MOTION: Motion to approve the Water and Sewer adjustments as noted above. STAFF FOLLOW-UP: Revenue Officer G:\\AGENDAS\\022414 WS Consent.Doc FY2014 ADJUSTMENTS TO WATER/ SEWER AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD FEBRUARY 24, 2014 PAGE 1 OF 2 ACCOUNTNBRSTREETWATERSEWERTOTALBILLYEAR 0300824400140Adams Street($46.48)($124.04)($170.52)7650222014 010003030018Albemarle Avenue($389.38)($646.60)($1,035.98)7571542014 01002489006April Lane($338.64)($903.72)($1,242.36)7599202014 03008447002Barrymeade Drive($95.99)($203.00)($298.99)7685202014 03008501005Barrymeade Drive($72.48)($211.09)($283.57)7685952014 030085080012Barrymeade Drive$23.78($155.59)($131.81)7686032014 ($1,940.01)7290582013 03006640002Bates Road$35.18($1,904.83) 545($876.60)7671562014 0300729600Bedford Street($356.28)($1,232.88) ($16,970.24)7701172014 0300981400172Bedford Street($5,908.74)($22,878.98) ($307.62)7677252014 030096280012Calvin Street($137.53)($445.15) 7677262014 030077680212Calvin Street$206.54$206.54 ($683.89)7615752014 020034070017Dane Road($271.01)($954.90) Massachusetts Avenue/ Depot Square7515732013 0201007700($1,105.30)($1,105.30) 7637102014 02005111028Douglas Road($884.25)($884.25) ($890.60)7625712014 020041980031Eaton Road($362.90)($1,253.50) ($79.74)7675882014 030076410026Earl Street($29.88)($109.62) ($1,016.60)7660312014 030063940024Fairland Street($422.48)($1,439.08) $42.18 7220942013 0100195900227Follen Road$108.58$150.76 ($539.34)7636702014 02005087009Fulton Road($238.51)($777.85) 02005087029Fulton Road$347.15$347.157636712014 020052980090Grant Street($399.31)($967.60)($1,366.91)7639622014 0200532200153Grant Street($250.00)($643.31)($893.31)7639972014 02005543009Holmes Road($379.45)($925.60)($1,305.05)7643292014 02005543029Holmes Road($340.60)($340.60)7643302014 020049560043Laconia Street($203.63)($582.49)($786.12)7635142014 0101009900100Lexington Ridge Drive($29,906.98)($67,715.80)($97,622.78)7657052014 01003015001039Massachusetts Avenue$1,159.35$1,159.357656792014 02003112001749Massachusetts Avenue($1,137.24)($3,920.67)($5,057.91)7611412014 030090870028Middleby Road($59.58)($126.00)($185.58)7693562014 020037820018Revere Street$1,163.93$1,163.937620462014 020037880224Revere Street($327.50)($327.50)7620552014 ($41,783.56)($99,224.04)($141,007.60) February 24, 2014 FY2014 ADJUSTMENTS TO WATER/SEWER AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD February 24, 2014 PAGE 2 OF 2 STREETWATERSEWERTOTALBILLYEAR ACCOUNTNBR Carried over from Page 1($41,783.56)($99,224.04)($141,007.60) 010008050023Richard Road$31.42$81.59$113.017590642014 030086150022Tufts Road($117.60)($374.40)($492.00)7687512014 03009938005Turnburry Hill Road($376.14)($918.60)($1,294.74)7701652014 03007768003Turning Mill Road$71.40$146.82 $218.227541032013 0200483700338Woburn Street($415.86)($1,002.60)($1,418.46)7633672013 ($42,590.34)($101,291.23)($143,881.57) It is further recommended to waive all accumulated interest on disputed bills for which no abatement is recommended: ACCOUNTNBRSTREETBILLYEAR It is the recommendation of the Water and Sewer Abatement Board that the Town Collector be authorized to waive interest that has accrued on the bills included herein, unless stated here otherwise, from the due date of the bill until 30 calendar days after the date of written notification to applicant of the Selectmen’s action. THE SUM SET AGAINST THE ABOVE ACCOUNTS IS HEREBY ADJUSTED. WATERSEWERTOTAL ($42,590.34)($101,291.23)($143,881.57) DIRECTOR OF PUBLIC WORKSBOARD OF SELECTMEN February 24, 2014 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 2/24/14 STAFF: Lynne Pease ITEM NUMBER: C.2-3 SUBJECT: Consent EXECUTIVE SUMMARY: 2.Approve releasing the executive session minutes from July 10, 2006 and October 30, 2006 for Town Counsel to use in response to a public records request. 3.Approve a one-day liquor license for Temple Emunah, Inc. to serve beer and wine for Casino Night on Saturday, March 8, 2014, from 8:00 p.m. to 11:30 p.m. at Temple Emunah, 9 Piper Road. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the Consent Agenda. STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:PRESENTER: ITEM NUMBER: February 24, 2014 Carl F. Valente Executive Session Denise Casey SUBJECT: Exemption 3: Collective Bargaining Matters Suggested motion for Executive Session: Move to go into Executive Session to discuss strategy with respect to collective bargaining related to the Lexington Municipal Management Association and to reconvene in Open Session only to adjourn. Further, the Chairman declares that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. EXECUTIVE SUMMARY: The Town and the Lexington Municipal Management Association (LMMA), which is composed of middle managers, have reached a tentative collective bargaining agreement for FY13 – FY14. FINANCIAL IMPACT: See attached RECOMMENDATION / SUGGESTED MOTION: Selectmen’s vote to be taken after LMMA membership votes. STAFF FOLLOW-UP: TMO/HR will prepare the Memorandum of Understanding with the proposed wage and language changes. Prepared by cfv