HomeMy WebLinkAbout2013-12-03 BOS Packet - Released
SELECTMEN’S MEETING
Tuesday, December 3, 2013
Selectmen Meeting Room
8:30 a.m.
AGENDA
8:30 a.m. FY2015 Budget Presentations
1.Public Works
2.Town Clerk
3.Selectmen
4.Committees
5.Town Manager/Human Resources
6.Tax Classification Rate Setting
10:30 noon ADJOURN
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
Department of Public Works Requested Budget
Fiscal Year 2015
Submitted by:
William Hadley, Director of Public Works
Board of Selectmen Presentation
rd
December 3, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3100-3500DPW General Fund
Mission: The Department of Public Works is a professional team dedicated to enhancing the quality of life in Lexington and supporting the
Town's core values. We make every effort to maximize the efficient, effective use of our resources in the support, maintenance and upkeep of
the infrastructure, public lands, and programs. We are committed to public safety and providing prompt, courteous quality service to our
customers and each other.
Budget Overview:
The Department of Public Works FY2015 All Funds budget of $9,258,961 is comprised of five subprograms (DPW
Administration/Engineering, Highway Maintenance, Public Grounds, Environmental Services). The FY2015 request represents an overall
increase of $250,515 or 2.78%. The All Funds budget is inclusive of the Compost, Minuteman Household Hazardous Product (MHHP), Burial
Containers and Tree revolving funds. Less these revolving funds, the General Fund budget request is $8,540,004, which is a $233,187 or
2.81% increase from the FY2014 budget.
Personal Services are increasing $195,583 or 5.41% in the All Funds budget, and $190,762 or 5.6% in the General Fund budget. Collective
bargaining contracts are in place until June 30, 2015.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that
were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted
for separately under the Salary Adjustment Account) then the underlying change in General Fund Compensation would reflect a 2.41%
increase rather than the 5.6% increase shown in the table below.
Departmental Expenses are increasing $82,125 or 1.56% in the All Funds budget, and by $42,425 or 0.87% in the General Fund budget.
The Public Works program contains all DPW divisions and is the largest municipal department. The services provided by Public Works
include the maintenance, repair, and construction of the Town's infrastructure, roads, equipment, and property. The Department of Public
Works is responsible for 284 lane miles of road, 154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700
catch basins, 141 pieces of equipment, 9 parks, 4 cemeteries, the Pine Meadows golf course, and the 5.5 mile-long Jack Eddison Memorial
Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such as playing fields, and the bikeway.
This program also includes the Town's water and sewer operations, which function as separate enterprise funds and are shown in separate
enterprise budgets.
DPW Administration/Engineering: This subprogram includes DPW Administration, Engineering and Street Lighting and is $1,513,710
which is a $45,931 or 3.13% increase over the FY2014 budget.
The DPW Administration element is increasing $21,755 or 4.04%. The Engineering Division is increasing $14,812 or 2.27%. The Street
Light budget is increasing by $9,364, or 3.37%.
Highway: This subprogram is comprised of Highway Maintenance, Road Machinery, and Snow Removal. The FY2015 budget request is
$3,060,353 which is an increase of $66,681 or 2.23%. The Highway Division is increasing $39,311 or 3.38%. The Road Machinery Division
is increasing $21,188 or 2.87%. The Snow Removal Budget is increasing $6,182 or 0.57%.
Public Grounds: Public Grounds subprogram is requesting a total of $1,722,988, an increase of $70,372 or 4.26% from FY2014. The Parks
Division is increasing $39,566 or 4.02%. The Forestry Division is increasing $15,403 or 4.40%. Included in Forestry is the Tree Revolving
Fund budget, which is $25,000. The Cemetery Division is increasing $15,403 or 4.84%. Included in Cemetery is the Burial Containers
Revolving Fund, which is $40,000.
Environmental Services: The Environmental Services Division includes the elements Refuse Collection and Disposal, and Recycling. The
request for this subprogram is $2,961,910 which reflects a $67,532 or a 2.33% increase. The Refuse Collection budget is $779,561, which
reflects a $15,285 or 2% increase. The Recycling General Fund budget is $854,992 which reflects a $16,718 or 1.99% increase. Within
Recycling, a separate budget funds the Compost Facility operations through the DPW Compost Revolving Account, described below. The
Refuse Disposal budget request is $673,400, which reflects an $18,200 or 2.78% increase over FY2014.
Compost Revolving Fund: The DPW Compost Revolving Fund request is for $472,194 which is a $10,565, or a 2.29% increase. This
budget includes an increase in: wages for seasonal employees; benefits for the Superintendent, Compost Facility Foreman, Heavy
Equipment Operator; overtime for weekend hours, as well as expenses to operate the facility. It also includes an increase of $32,200 in
Contractual Services to provide grinding of Arlington yardwaste; revenue from Arlington supports the increase.
Department Goals
1.Finish the American Public Works Association Accreditation process.
2. Support implementation of GIS.
3. Explore long-term alternative disposal options for refuse disposal and collection.
4. Work with the Energy Committee to improve energy efficiency and savings.
5. Continue the regular tree planting program.
DPW Summary111/26/2013
Committee Representation
Along with the day to day duties of DPW staff, many are also actively involved or work with Town committees. Those committees include the Permanent
Building Committee, the Traffic Safety Advisory Committee, the Tree Committee, the Center Committee, the Water / Sewer Abatement Board, the Sidewalk
Committee, the Capital Expenditures Committee, the Energy Committee, the Electric Utility Ad-Hoc Committee, the Traffic Mitigation Group, the
Transportation Advisory Committee, the Bike Path Committee, and the Recreation Committee. These, and other staff, also work collaboratively on internal
committees and teams.
Program Improvement Requests DivisionFY 2015
Engineering Inspector3120 - Engineering$65,020
Top Dressing3310 - Parks$8,000
Tree Planting Program3320 - Forestry$45,000
Heavy Equipment Operator3400 - Env Services$40,206
Regulatory Sign Upgrades4220 - Highway$24,462
$8
Sub-total 3000 by request182,68
Compensation105,226$
Benefits*$ -
Expenses77,462$
$8
Sub-total 3000 by Category182,68
*Benefits numbers for FY2015 are still being formulated by Human Resources.
DPW Summary211/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public Works
Budget Summary
Funding SourcesFY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualEstimatedEstimatedIncreaseIncrease
Tax Levy$ 7,194,333$ 7,541,540$ 7,553,729$ 7,783,605$ 229,8763.04%
Enterprise Funds (Indirects)$ 669,602$ 657,599$ 562,367$ 562,367$ 0.00%-
Fees & Charges - - - - - -
Parking Fund$ 140,544$ 33,688$ 35,070$ 41,471$ 6,402 -
Cemetery Trust$ 120,000$ 120,000$ 105,000$ 105,000$ 0.00%-
Charges for Service$ 4,236$ 4,164$ 3,480$ 3,760$ 280 -
Licenses & Permits$ 46,058$ 43,864$ 43,800$ 43,800$ 0.00%-
Lexpress Fares$ 89,000$ -$-$ -$--
TDM Allocation$ 72,000$ - $ -$ -$ --
Revolving Funds - - - - - -
Burial Containers$ 34,468$ 25,893$ 40,000$ 40,000$ 0.00%-
Compost Operations$ 441,429$ 361,953$ 465,000$ 473,957$ 8,9571.93%
Tree$ 4,470$ 9,577$ 25,000$ 25,000$ 0.00%-
MMHP$ 107,968$ 120,356$ 175,000$ 180,000
Grants (MBTA)$ 80,000$ -$ -$ -$ - -
$7$8,918,633$9,008,445$9,258,961$ 250,5152.78%
Total 3100-3500 DPW All Funds 9,004,10
Appropriation Summary (All Funds)FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
Compensation$3,567,699$3,693,607$3,616,456$3,812,040$ 195,5835.41%
Expenses$ 5,353,728$ 5,140,531$ 5,257,279$ 5,339,404$ 82,1251.56%
Benefits$ 38,025$ 41,089$ 54,222$ 56,557$ 2,3354.31%
Debt Service (Revolving Fund)$ 44,655$ 43,406$ 80,488$ 50,960$ (29,528)-36.69%
Total 3100-3500 DPW$9,004,107$8,918,633$9,008,445$9,258,961$ 250,5152.78%
$#DIV/0!
Program Summary (All Funds)FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
Total 3110 Administration$ 552,310$ 527,682$ 538,670$ 560,425$ 21,7554.04%
Total 3120 Town Engineering$ 583,876$ 558,353$ 651,328$ 666,140$ 14,8122.27%
Total 3130 Street Lighting$ 275,521$ 375,126$ 277,781$ 287,145$ 9,3643.37%
Total 3210 Highway$1,089,896$1,094,113$1,163,769$1,203,080$ 39,3113.38%
Total 3220 Road Machinery$ 727,204$ 729,113$ 738,369$ 759,557$ 21,1882.87%
Total 3230 Snow Removal$ 603,900$ 1,448,923$ 1,091,534$ 1,097,716$ 6,1820.57%
Total 3230 (A) October Storm$ 290,590$ 138,153$ -$ -$ - -
Total 3310 Parks$ 916,976$ 872,716$ 983,643$ 1,023,209$ 39,5664.02%
Total 3320 Forestry$269,262$276,821$350,449$365,852$ 15,4034.40%
Total 3330 Cemetery$ 296,400$ 296,564$ 318,524$ 333,926$ 15,4034.84%
Total 3410 Refuse Collection $ 758,867$ 749,290$ 764,276$ 779,561$ 15,2852.00%
Total 3420 Recycling$ 1,350,587$ 1,284,293$ 1,474,902$ 1,508,949$ 34,0472.31%
Total 3430 Refuse Disposal$ 573,879$ 567,485$ 655,200$ 673,400$ 18,2002.78%
s$ 570,842$ -$-$ -$- -
Total 3510 Lexpres
Total 3520 Parking Operations$ 143,999$ - $ -$ -$ - -
$7$8,918,633$9,008,445$9,258,961$ 250,5152.78%
Total 3100-3500 DPW All Funds 9,004,10
$ #DIV/0!-
DPW Summary311/26/2013
Object Code Summary (All Funds)FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
Salaries & Wages$ 3,244,000$ 3,211,764$ 3,316,676$ 3,497,860$ 181,1845.46%
Overtime$323,699$481,843$299,780$314,180$ 14,4004.80%
Personal Services$ 3,567,699$ 3,693,607$ 3,616,456$ 3,812,040$ 195,5835.41%
Contractual Services$ 4,102,610$ 3,744,528$ 3,755,846$ 3,836,669$ 80,8232.15%
Utilities$ 331,000$ 353,832$ 435,811$ 441,505$ 5,6941.31%
Supplies$ 816,765$ 963,502$ 984,047$ 996,855$ 12,8081.30%
$5$ 64,375$ (17,200)-21.08%
Small Capital$103,352$78,66981,57
Expenses$ 5,353,728$ 5,140,531$ 5,257,279$ 5,339,404$ 82,1251.56%
Benefits$ 38,025$ 41,089$ 54,222$ 56,557$ 2,3354.31%
Debt$ 44,655$ 43,406$ 80,488$ 50,960$ (29,528)-36.69%
Total 3100-3500 DPW All Funds$9,004,107$8,918,633$9,008,445$9,258,961$ 250,5152.78%
)FY 2012FY 2013 FY2014 FY2015DollarPercent
Object Code Summary (General Fund
ActualActualAppropriationRequestIncreaseIncrease
Salaries & Wages$3,077,892$3,033,606$3,127,508$3,303,870$ 176,3625.64%
Overtime297,93$7$455,818$278,780$293,180$ 14,4005.17%
Personal Service
s$3,375,829$3,489,424$3,406,288$3,597,050$ 190,7625.60%
Contractual Services$3,520,439$3,561,807$3,469,846$3,513,469$ 43,6231.26%
Utilities$331,000$353,832$ 441,50435,811$5$ 5,6941.31%
Supplies$772,262$917,257$913,297$923,605$ 10,3081.13%
$$78,669$81,575$ 64,375$ (17,200)-21.08%
Small Capital45,652
Expense
s$4,669,354$4,911,566$4,900,529$4,942,954$ 42,4250.87%
Benefit
s$-$ -$-$ -$- -
t$-$ -$-$ -$- -
Deb
d$8,045,183$8,400,989$8,306,817$8,540,004$ 233,1872.81%
Total 3100-3500 DPW General Fun
Approp Summary (General Fund)FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
Compensation$ 3,375,829$ 3,489,424$ 3,406,288$ 3,597,050$ 190,7625.60%
Expenses$ 4,959,943$ 4,911,431$ 4,900,529$ 4,942,954$ 42,4250.87%
$3$8,400,854$8,306,817$8,540,004$ 233,1872.81%
Total 3100-3500 DPW General Fund 8,335,77
Approp Summary (Non-Gen Fund)FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
Compensation$191,870$204,184$210,168$214,990$ 4,8222.29%
Total 3420 Recycling: Compost$ 191,870$ 204,184$ 210,168$ 214,990$ 4,8222.29%
Expenses$393,784$229,101$356,750$396,450$ 39,70011.13%
Total 3320 Forestry$ 4,470$ 9,577$ 25,000$ 25,000$ -0.00%
Total 3330 Cemetery$ 34,468$ 25,893$ 40,000$ 40,000$ -0.00%
Total 3420 Recycling: Compost$ 166,879$ 73,274$ 116,750$ 151,450$ 34,70029.72%
Total 3420 Recycling: MMHP$ 107,968$ 120,356$ 175,000$ 180,000
Total 3510 MBTA Grant$ 80,000$ - $ -$ -$ -0.00%
Benefits$38,025$41,089$54,222$ 56,557$ 2,3354.31%
Total 3420 Recycling: Compost$ 38,025$ 41,089$ 54,222$ 56,557$ 2,3354.31%
Debt$44,655$43,406$80,488$ 50,960$ (29,528)-36.69%
Total 3420 Recycling: Compost$ 44,655$ 43,406$ 80,488$ 50,960$ (29,528)-36.69%
Total 3100-3500 DPW General Fund $668,335$517,779$701,628$718,957$ 17,3292.47%
DPW Summary411/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
DepartmentalBudgetRequests
Program:3000Public Works3100-3500DPW General Fund
Authorized/Appropriated Staffing
FY 2012FY 2013FY 2014FY2015
BudgetBudgetBudgetRequest
Department of Public Works - General Fund
Director of Public Works1111
1111
Manager of Operations
0.60.60.60.6
Management Analyst
1111
Office Manager
0.6000
Municipal Clerk
1
2.62.62.62.6
Department Account Clerk
1111
Department Clerk - Pub Grounds/Cemetery
1111
Department Lead Clerk
1111
Town Engineer
1111
Assistant Town Engineer
1111
Senior Civil Engineer
3333
Engineering Assistant
Engineering Aide0.70.70.70.7
1111
Supt of Equipment, Highways & Drains
7666
Crew Chief
0000
Laborer
12101010
Heavy Equipment Operators
1111
Grader/Shovel Operator
1111
Information Coordinator
1.82.22.22.2
Seasonal Laborer
1111
Highways and Drains Foreman
1111
Equipment Foreman
3444
Mechanic
1111
Superintendent of Public Grounds
1333
Laborer-Truck Driver
6777
Leadmen
2222
Senior Arborist
1122
Tree Climber
1111
Cemetery Foreman
1000
Transportation Coordinator**
0.4000
Parking Attendant Supervisor**
2.3000
Parking Attendant**
Department of Public Works - Compost Revolving Fund
Superintendent of Environmental Services1111
0111
Crew Chief
2111
Heavy Equipment Operators
0.70.70.70.7
Seasonal Laborer
Total FTE63.760.861.861.8
Total FT/PT55 FT/17 PT56 FT/10 PT57 FT/10 PT57 FT/10 PT
Explanatory Notes
1
FT Dept. Acct. Clerk shown as 0.6 from General Fund; 0.4 is charged to Water and Sewer Enterprise.
** Lexpress moved to Human Services in FY2013, Parking Attendant Supervisor & Attendants, moved to Police Dept in FY2013
Auth Staff Comb 5 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public Works3100-3500DPW General Fund
Authorized/Appropriated Staffing FY 2012FY 2013FY 2014FY 2015
BudgetBudgetBudgetRequest
Element 3110: DPW Administration
1111
Director of Public Works
1111
Manager of Operations
0.60.60.60.6
Management Analyst
1111
Office Manager
1111
Department Lead Clerk
2.62.62.62.6
Department Account Clerk*
sub-total FTE7.27.27.27.2
sub-total FT/PT6FT/2 PT6FT/2 PT6 FT/2 PT6 FT/2 PT
Element 3120: Engineering
1111
Town Engineer
1111
Assistant Town Engineer
1111
Senior Civil Engineer
3333
Engineering Assistant
Engineering Aide0.70.70.70.7
sub-total FTE6.76.76.76.7
sub-total FT/PT6 FT/1 PT6 FT/1 PT6 FT/1 PT6 FT/1 PT
Total FTE13.913.913.913.9
Total Full/Part Time12 FT/3 PT12 FT/3 PT12 FT/3 PT12 FT/3 PT
*1 FT Clerk split between DPW, Water & Sewer
FY 2012FY 2013FY 2014FY 2015
BudgetBudgetBudgetRequest
Element 3210: Highway Maintenance
1111
Supt. of Equipment, Highways & Drains
1111
Highway Foreman
2222
Crew Chief
0101
Laborer/Truck Driver
4454
Heavy Equipment Operators
3222
Leadman
1111
Gradel/Shovel Operator
1111
Information Coordinator
1111
Seasonal Laborer
sub-total FTE14141414
sub-total FT/PT13 FT/2 PT13 FT/2 PT13 FT/2 PT13 FT/2 PT
Element 3220: Road Machinery
1111
Equipment Foreman
3444
Mechanic
sub-total FTE4555
sub-total FT/PT4 FT/0 PT4 FT/0 PT5 FT/0 PT5 FT/0 PT
Total FTE18191919
Total Full/Part Time17 FT/2 PT17 FT/2 PT18 FT/2 PT18 FT/2 PT
Auth Staff Broken Out11/26/2013
6
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public Works3100-3500DPW General Fund
FY 2012FY 2013FY 2014FY 2015
BudgetBudgetBudgetRequest
Element 3310: Parks Division
1111
Superintendent of Public Grounds
4433
Crew Chief
2244
Leadman
8642
Heavy Equipment Operator
0235
Laborer-Truck Driver
sub-total FTE15151515
sub-total FT/PT15 FT/0 PT15 FT/0 PT15 FT/0 PT15 FT/0 PT
Element 3320: Forestr
y Division
1111
Crew Chief
2222
Senior Arborist
1122
Laborer-Tree Climber
0.60.60.6
Seasonal Laborer*
sub-total FTE445.65.6
sub-total FT/PT4 FT/0 PT4 FT/0 PT5 FT/2 PT5 FT/2 PT
Element 3330: Cemetery Division
1111
Cemetery Foreman
0000
Crew Chief
1111
Leadman
1111
Heavy Equipment Operator
1111
Department Clerk
0.60.60.60.6
Seasonal Laborer
sub-total FTE4.64.64.64.6
sub-total FT/PT4 FT/2 PT4 FT/2 PT4 FT/2 PT4 FT/2 PT
Total FTE23.623.625.225.2
Total Full/Part Time23 FT/2 PT23 FT/2 PT23 FT/4 PT23 FT/4 PT
*Seasonal Laborers in 3320 Forestry have been funded since FY2013.
FY 2012FY 2013FY 2014FY 2015
BudgetBudgetBudgetRequest
Element 3420: Recycling(Compost Facility)
1111
Superintendent of Environmental Services
2111
Crew Chief
0111
Heavy Equipment Operator**
0.70.70.70.7
Seasonal Attendant
sub-total FTE3.73.73.73.7
sub-total FT/PT2 FT/1 PT*2 FT/1 PT*3 FT/1 PT*3 FT/1 PT*
Total FTE3.73.73.73.7
Total Full/Part Time2 FT/1 PT2 FT/1 PT3 FT/1 PT3 FT/1 PT
**Additional appropriation in FY13
Auth Staff Broken Out11/26/2013
7
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public Works3100-3500DPW General Fund
FY 2012FY 2013FY 2014FY 2015
BudgetBudgetBudgetRequest
Element 3510: Lexpress**
0.5000
Transportation Coordinator*
0.3000
Municipal Clerk
sub-total FTE0.8000
sub-total FT/PT1 FT/1 PT1 FT/1 PT0 FT/0 PT0 FT/0 PT
Element 3520: Parking Operations+
0.5000
Transportation Coordinator*
0.3000
Municipal Clerk
0.4000
Parking Attendant Supervisor
2.3000
Parking Attendant
sub-total FTE3.5000
sub-total FT/PT0 FT/8 PT0 FT/8 PT0 FT/0 PT0 FT/0 PT
Total FTE4.3000
Total Full/Part Time1 FT/9 PT1 FT/9 PT0 FT/0 PT0 FT/0 PT
Total FTE63.560.261.861.8
Total Full/Part Time55 FT/17 PT55 FT/17 PT57 FT/10 PT57 FT/ 10 PT
Explanatory Notes
*The positions shown in Element 3420: Recycling are paid from the DPW Revolving Account.
**Lexpress moved to Human Svcs in 2013
+Parking Operations moved to Police Dept 2013
Auth Staff Broken Out11/26/2013
8
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program3000Public WorksSubprogram:3100DPW Admin/Engineering
Element:3110DPW Administration
Budget Description:
DPW Administration staff plans, manages, coordinates, schedules and directs the department's activities. The duties of Administrative
staff include preparing budgets, monitoring expenditures, developing bid specifications for DPW procurement, responding to citizens'
questions and concerns, evaluating work performance, scheduling work assignments and collective bargaining. Staff works closely with
many other departments including the Public Facilities Department located within the same building.
The DPW Administration FY15 total budget request of $560,425 reflects a $21,755 or 4.04% from FY14. The compensation line is
increasing $21,755 or 4.28%. The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with
employee contractual settlements that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted
for in the FY2014 Appropriation (budgeted for separately under the Salary Adjustment Account) then the underlying change in
Compensation would reflect a 1.18% increase rather than the 4.28% increase shown in the table below.
Administration staff work with several committees: Permanent Building, Center, Sidewalk, Capital Expenditures, Conservation, Energy,
Electric Utility Ad-Hoc, and Bike Path.
DivisionGoals:
1. Finalize the American Public Works Association self assessment portion of the Accreditation process.
2. Continue to streamline Operations and Administration office assignments and functions for efficiency.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActual Appropriation RequestIncreaseIncrease
ObjectDescription
51110DPW ADMIN REG WAGES458,075$ 445,438$ 452,810$ 470,681$ 17,870$ 3.95%
51120DPW ADMIN OTHER COMP$ -$ -$ -$ - -
51130DPW ADMIN OVERTIME$ 1,983$ -$ -$ -$ - -
51144DPW ADMIN LONGEVITY$ 260$ 399$ 1,400$ 1,000$ -28.57%(400)
51150REGULAR PART-TIME WAGES$ 44,469$ 42,306$ 38,110$ 41,894$ 3,7849.93%
51512STIPENDS$16,369$16,105$16,100$ 16,600$5003.11%
Sub-total Compensation$521,156$504,247$ 508,420$530,175$ 21,7554.28%
52110DPW ADMIN CONT SVC$ 3,072$ 1,697$ 2,500$ 2,500$ - 0.00%
52111PRINTING/FORMS$ 252$ 506$ 600$ 500$ -16.67%(100)
52120PROFESSIONAL SERVICES$ -$ 624$ 2,100$ 2,100$ - 0.00%
52125ADVERTISING$ 698$ 12$ 1,000$ 725$ -27.50%(275)
52142EQUIPMENT SERVICE & REPAIR$ -$ -$ -$ -$ - -
52180CATERING$ 2,084$ 1,326$ 1,000$ 1,250$ 25.00%250
52181DRUG & ALCOHOL TESTING$ 2,282$ 3,775$ 4,000$ 4,000$ - 0.00%
MILEAGE
52183$ 31$ 235$ 50$ 100$ 100.00%50
52185POSTAGE & MAILING$ 6$ 83$ 50$ 75$ 50.00%25
52186PROF DEV & TRAINING$ 795$ -$ 1,550$ 1,550$ - 0.00%
52187TRAVEL$ -$ 966$ 1,300$ 1,300$ - 0.00%
52188SEMINARS/WKSHOPS/CONF.$ 6,710$ 3,468$ 5,200$ 5,200$ - 0.00%
52200DPW ADMIN UTILITIES$ -$ -$ -$ -$ - -
52207CELLPHONE/PAGERS$ 1,740$ 1,346$ 1,700$ 1,550$ (150)-8.82%
54100DPW ADMIN SUPPLIES$ 6,451$ 1,529$ 500$ 1,100$ -600
54111OFFICE SUPPLIES$ 4,424$ 5,111$ 5,600$ 5,600$ - 0.00%
54113MEMBERSHIP/DUES/LICNS. & SUBSCR$ 1,6111,466$ 2,600$ 1,700$ (900)$ -34.62%
54160CLOTHING & SAFETY EQUIPMENT1,143$ 1,144$ 500$ 1,000$ 500$ 100.00%
T$ -$ -$ -$ -$ --
54706OFFICE EQUIPMEN
Sub-total Expenses$ 31,154$ 23,435$ 30,250$ 30,250$ -0.00%
Total 3110 DPW Administration$552,310$527,682$538,670$ 560,425$21,7554.04%
3110 - DPW Admin911/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3100DPW Admin/Engineering
Element:3120Engineering
Budget Description:
The Engineering Division provides engineering programs and support services to the DPW, other Town departments and many Town committees.
The Engineering Division is responsible for administering the Capital Budget for the Town's horizontal infrastructure including roadways, drainage,
water, sanitary sewer, dams and sidewalks. This includes conceptual planning and investigation, design, bidding and construction administration.
The division also issues permits, conducts inspections, provides consultant oversight, maintains public records and prepares and reviews bid
documents.
The overall Engineering budget is increasing by $14,812 or 2.27%. Compensation is increasing $27,642 or 5.45% from FY14. This increase is
driven by contractually obligated step increases, as well as by LMEA employee reclassification as per the results of the recent classification study
conducted by the Human Resources department. Additionally, the FY14 Appropriation for Compensation is not inclusive of cost of living increases
associated with employee contractual settlements that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be
accounted for in the FY2014 Appropriation (budgeted for separately under the Salary Adjustment Account) then the underlying change in
Compensation would reflect a 2.89% increase rather than the 5.45% increase shown in the table below.
The professional services object line reflects NPDES Phase II stormwater requirements and environmental monitoring. There is a decrease in this
line of $15,000 that reflects the completion of the environmental monitoring at the police station resulting in an overall decrease of expenses by
$12,830 or 8.88%.
Engineering staff work with the Traffic Safety Advisory Committee, the Traffic Mitigation Group, the Center Committee, Capital Expenditures
Committee, Conservation Commission, Planning Board, Bicycle Advisory Committee, Sidewalk Committee, Design Review Team, and the Energy
Committee.
Division Goals:
1. Increase illicit discharge inspection efforts.
2. Increase patching oversight for private contractors.
)
Budget Data (by Object Code
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
jectDescription
Ob
51110REGULAR WAGES462,236$ 463,855$ $ 463,310$ 487,624$ 24,3145.25%
51120OTHER COMPENSATION$ --$ -$ -$ $ - -
51130OVERTIME$ 12,171$ 1,148$ 3,200$ 3,264$ 2.00%64
51144LONGEVITY$ - $ - $ 1,400$ 1,800$ 28.57%400
51150REGULAR PART-TIME WAGES$ 33,206$ 34,564$ 38,968$ 41,832$ 2,8647.35%
51151SEASONAL PART-TIME WAGES$ --$ -$ -$ $ - -
51512STIPENDS$ -$ --$ -$ $ --
Sub-total Compensation507,612$ 499,567$ $ 506,878$ 534,520$ 27,6425.45%
52110TOWN ENGINEER CONT SVC$ 9,257$ 291$ 5,000$ 5,000$ - 0.00%
52111PRINTING/FORMS$ 42$ 49$ 50$ 50$ - 0.00%
52120PROFESSIONAL SERVICES$ 59,041$ 48,215$ 130,000$ 115,000$ (15,000)-11.54%
52142EQUIP-SERVICE & REPAIR$ 260$ 887$ 800$ 800$ - 0.00%
52183MILEAGE$ 93$ 461$ 300$ 500$ 66.67%200
$ --$ $ -$ - -
52184BINDING & ARCHIVING$ -
52185POSTAGE & MAILING$ 1$ 9$ 50$ 20$ -60.00%(30)
52186PROF DEV & TRAINING$ 1,280$ 2,741$ 1,000$ 1,000$ - 0.00%
52187TRAVEL$ --$ -$ $ -$ - -
52188SEMINARS/WORKSHOPS/CONFEREN$ 569$ 426$ 1,000$ 2,500$ 150.00%1,500
54100TOWN ENGINEER SUPPLIES$ 56$ 9$ -$ -$ - -
$ 3,000$ 5003,500$ -
54111OFFICE SUPPLIES$ 3,217$ 3,383
54113MEMBERSHIP/DUES/LICENSES &$ 877$ 572$ 1,000$ 1,000$ - 0.00%
54160CLOTHING & SAFETY EQUIPMENT$ 1,287$ 1,160$ 1,750$ 1,750$ - 0.00%
54500SMALL EQUIPMENT$ 283$ 84$ 250$ 250$ - 0.00%
54706OFFICE EQUIPMENT$ -$ 500$ 250250$ $ -0.00%
Sub-total Expenses76,263$ 58,786$ $ 144,450$ 131,620$ -8.88%(12,830)
Total 3120 Engineering583,876$ 558,353$$651,328$ 666,140$ 2.27%14,812
3120 - Engineering1011/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3100DPW Admin/Eng
Element:3130Street Lighting
Budget Description:
The Forestry Division staff inspect and repair bulbs and sensors on the Town-owned streetlights. An outside contractor repairs all other electrical
outages including new lights, arms, poles and fixtures.
The total Street Lighting budget is increasing by $9,364 or 3.37% from FY14. The town is still experiencing ongoing outages and warranty issues
with the new induction lights. This issue has been referred to legal counsel for potential litigation. Object code 52142 and 54164 have been
increased due to a need to repair induction lights. The FY14 kilowatt hours (kWh) was 779,408, we are estimating the FY15 kWh's to be
approximately the same amount. We are estimating the cost of a 5% increase to 0.1667/kWh. This results in a slight increase in the electricity
line. There remains a third party lease agreement in place to fund the new street light program reflected in line item 52182.
Division Goals:
1. Explore options to better track street light outages and explore ways to enhance response time to outages.
2. Continue to work with the Energy Committee and Lighting Options Committee to find energy savings for street lights.
3. Continue to proactively maintain a cost effective lighting system which reduces outage frequency and down time and provides safety along
Lexington's roadways.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActual Appropriation RequestIncreaseIncrease
jectDescription
Ob
51130 OVERTIME11,699$ 16,940$$9,115$ 10,000$8859.71%
Sub-total Compensation11,699$ 16,940$ 9,115$ $ 10,000$ 9.71%885
52110CONTRACTUAL SERVICES32,688$ 3,300$ $ 1,500$ 1,500$ -0.00%
52111PRINTING/FORMS$ - $ - $ 100$ 100$ -0.00%
52120PROFESSIONAL SERVICES$ - $ - $ -$ -$ --
52127POLICE DETAILS$ 5,776$ 6,788$ 4,000$ 4,000$ -0.00%
52140LANDSCAPING MAINTENANCE$ - $ - $ -$ -$ --
52142EQUIP-SERVICE & REPAIR$ 3,136$ 121,386$ 30,000$ 35,000$ 5,00016.67%
52180CATERING/MEALS$ - $ - $ 200$200$ -0.00%
52182LEASE AGREEMENTS$ 100,959$ 100,959$ 102,000$102,000$ -0.00%
52183MILEAGE$ - $ - $ -$ -$ --
52186PROF DEV & TRAINING$ - $ - $ -$ -$ --
52187TRAVEL$ - $ - $ -$ -$ --
52188SEMINARS/WORKSHOPS/CONFERENCE$ - $ 2,190$ 2,000$ 2,000$ -0.00%
52200UTILITIES$ - $ - $ -$ -$ --
52201ELECTRICITY$ 114,370$ 118,451$ 117,845$ 119,845$ 2,0001.70%
52207CELLPHONE/PAGERS$ - $ - $ 321$ -$ -100.00%(321)
$ 600$ 500$ -16.67%(100)
54100SUPPLIES$2,653$2,522
54113MEMBERSHIP/DUES/LICENSES &$ - $ - $ 100$ -$ -100.00%(100)
54160CLOTHING & SAFETY EQUIPMENT$ 176$ - $ 1,000$ 1,000$ -0.00%
54164BULBS/FIXTURES$ 4,064$ 2,527$ 8,000$ 10,000$ 2,00025.00%
54166TOOLS/LUMBER/HARDWARE SUPPLY$ - $ 63$ 500$ 500$ -0.00%
54174VEHICLE PARTS$ - $ - $ -$ --
54500SMALL EQUIPMENT$ -$ -$500$ 500$ -0.00%
Sub-total Expenses$ 263,822$ 358,186$ 268,666$ 277,145$ 8,4793.16%
Total 3130 Street Lighting$275,521$375,126$277,781$ 287,145$9,3643.37%
3130 - Street Lighting1111/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3000
Element:3210Highway Maintenance
Budget Description:
The Highway Division provides for the safety and maintenance of all public streets, sidewalks, drains and brooks. They perform minor construction
repairs, snow and ice operations, traffic sign maintenance, pavement markings, street sweeping and pavement management (potholes & patches).
Line item 51110 Regular Wages is the appropriation needed to fund the full salaries of the 13 Highway employees. The regular wages are
charged to 3230 Snow Removal, line 51110, when the employees plow, sand and perform other snow-related functions. At the end of the Fiscal
Year the actual amount spent on Highway Regular Wages will depend on the amount spent on Snow Removal Regular Wages. In Fiscal Year
2013 we appropriated $623,787 and actually spent $549,418. The balance would have been spent in the Snow Regular wages.
The overall FY2015 Highway budget of $1,203,080 represents a 3.35%, increase from FY14.
Compensation is increasing $35,325 or 4.99%. This increase is driven by contractually obligated step increases. The FY14 Appropriation for
Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were made subsequent to the 2013
Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under the Salary
Adjustment Account) then the underlying change in Compensation would reflect a 1.55% increase rather than the 4.99% increase shown in the
table below.
Expenses have increased by $3,986 or 0.88%. Electricity line 52201 has been increased to account for electrical costs being transferred from the
Police budget to DPW in the amount of $3,000. The Police budget will reflect a $3,000 decrease.
Highway staff work with Transportation Safety Advisory Committee, the Sidewalk and Center Committees as well as the public.
Division Goals:
1. Repair & Replace regulatory signs from the Retroreflectivity study in 2013.
2. Continue drainage flushing program.
3. Refine proactive measures to repair catch basins town wide.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
jectDescription
Ob
51110REGULAR WAGES560,046$ 549,418$ 629,912$ 663,372$ 33,461$ 5.31%
51120HIGHWAY OTHER COMP$ -$ -$ -$ -$ --
51130OVERTIME$ 80,426$ 74,146$ 38,230$ 40,995$ 2,7657.23%
51144LONGEVITY$ -$ -$ 9,800$ 8,900$ (900)-9.18%
51150REGULAR PART-TIME WAGES$ -$ -$ -$ -$ --
51151SEASONAL PART-TIME WAGES$ 22,058$ 21,760$ 25,279$ 25,279$ (0)0.00%
51512STIPENDS$3,500$3,200$5,300$5,300$ -0.00%
Sub-total Compensation$ 666,029$ 648,524$ 708,521$ 743,846$ 35,3254.99%
52110CONTRACTUAL SERVICES$ 192,915$ 199,798$ 173,246$ 173,246$ -0.00%
52111PRINTING/FORMS$ -$ -$ -$ --
52115BROOK MAINTENANCE $ 53,847$ 66,288$ 100,000$ 100,000$ -0.00%
52120PROFESSIONAL SERVICES$ -$ 205$ -$ --
52127POLICE DETAILS$ 14,029$ 21,838$ 14,000$ 14,000$ -0.00%
52128ADVERTISING$ 218$ 595$ 2,700$ 2,700$ -0.00%
52140LANDSCAPING MAINTENANCE$ 2,150$ -$ 2,000$ 2,000$ -0.00%
52142EQUIPMENT SERVICE & REPAIR$ 8,108$ 2,445$ 6,200$ 6,200$ -0.00%
52180CATERING/MEALS$ 1,404$ 730$ 5,700$ 4,500$ (1,200)-21.05%
52181DRUG TESTING$511$ -$ -$ -$ --
52183MILEAGE$ -$ -$ -$ -$ --
52185POSTAGE & MAILING$ -$ -$ -$ -$ --
52186PROF DEV & TRAINING$ -$ -$ -$ -$ --
52187TRAVEL$ 54$ 218$ 500$ 1,700$ 1,200240.00%
52188SEMINARS/WORKSHOPS/CONFEREN$ 2,023$ 745$ 1,600$ 1,600$ -0.00%
52200HIGHWAY UTILITIES$ -$ -$ -$ -$ --
52201ELECTRICITY$ 11,130$ 10,009$ 17,000$ 20,985$ 3,98523.44%
52207CELLPHONE/PAGERS$ 4,208$ 2,994$ 2,000$ 2,000$ -0.00%
54100SUPPLIES$ 80,159$ 70,261$ 51,000$ 51,000$ -0.00%
54111OFFICE SUPPLIES$ 187$ 1,283$ 350$ 350$ -0.00%
54113MEMBERSHIP/DUES/LICENSES &$ 910$ 1,068$ 700$ 700$ -0.00%
54161CHEMICALS & CLEANING SUPPLIES$ -$ 106$ 900$ 900$ -0.00%
54163PIPES & FITTINGS$ -$ -$ 100$ 100$ -0.00%
54164SIGNAL BULBS & FIXTURES$ 593$ 240$ 700$ 700$ -0.00%
54166TOOLS/LUMBER/HARDWARE SUPPL$ 6,373$ 7,088$ 12,450$ 12,450$ -0.00%
54171PAVING SUPPLIES & MATERIALS$ 45,047$ 56,678$ 64,103$ 64,103$ -0.00%
54176$ $ -$ -$ -$ --
SAND & GRAVEL-
54500SMALL EQUIPMENT$ -$3,000$ -$ -$ --
Sub-total Expenses$ 423,867$ 445,590$ 455,249$ 459,234$ 3,9860.88%
Total 3210 Highway Maintenance$ 1,089,896$ 1,094,113$ 1,163,769$ 1,203,080$ 39,3113.38%
3210 - Highway11/26/2013
12
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3200Highway
Element:3220Road Machinery
Budget Description:
The Road Machinery Division services, and repairs vehicles & small engine equipment for DPW, Facilities and Community Development. The Road
Machinery Division also supplies fuel for DPW, Facilities, Community Development, Police, Fire and LABBB. The current DPW equipment fleet
replacement value is approximately $7.4 million
The Road Machinery budget is increasing $21,188 or 2.87% from the FY14 budget. Compensation is increasing $17,301 or 7.25% due to
contractually obligated step increases.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were
made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for
separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 3.19% increase rather than the
7.25% increase shown in the table below.
Expenses are increasing $3,888 or 0.78% There is a $2,208 or 25.98% increase in object code 54166, due to the purchase of diagnostic software
for equipment maintenance.
Division Goals:
1. Refine the preventative maintenance program with new technologies.
2. Research web based technologies that improve in-house efficiency.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES168,949$ 201,621$ 229,223$ 246,066$ $ 16,8427.35%
51130OVERTIME$ 2,882$ 5,345$ 2,925$ 2,984$ 592.00%
51144LONGEVITY$ -$ -$ 3,200$ 3,200$ -0.00%
51512STIPENDS$1,600$1,600$3,300$ 3,700$ 40012.12%
Sub-total Compensation$ 173,432$ 208,566$ 238,648$ 255,949$ 17,3017.25%
52110CONTRACTUAL SERVICES$ 46,403$ 15,246$ 14,000$ 15,000$ 1,0007.14%
52111PRINTING/FORMS$ -$ 71$ -$ -$ --
52120PROFESSIONAL SERVICES$ 1,735$ 3,100$ -$ -$ --
52142EQUIP-SERVICE & REPAIR$ 78,501$ 71,516$ 68,500$ 68,500$ -0.00%
52180CATERING/MEALS 7$ $ 20$ 200$ 100$ -50.00%(100)
52183MILEAGE$ -$ -$ 100$ -$ -100.00%(100)
52186PROF DEV & TRAINING$ -$ -$ -$ -$ --
52187TRAVEL$ -$ -$ -$ -$ --
52188SEMINARS/WORKSHOPS/CONFERENCE$ 180$ -$ 1,200$ 1,300$ 1008.33%
52200UTILITIES$ -$ -$ -$ -$ --
52207CELLPHONE/PAGERS$ -$ -$ -$ -$ --
52208GASOLINE/DIESEL$ 160,005$ 182,000$ 251,790$ 251,970$ 1800.07%
54100SUPPLIES$ 56,490$ 30,733$ 16,555$ 16,555$ 0.00%(0)
54111OFFICE SUPPLIES$ 124$ 32$ 300$ 200$ -33.33%(100)
54113MEMBERSHIP/DUES/LICENSES & SUB.$ 270$ 295$ 400$ 400$ -0.00%
54160CLOTHING & SAFETY EQUIPMENT$ 5,804$ 6,500$ 2,000$ 2,500$ 50025.00%
54161CHEMICALS & CLEANING SUPPLY$ 4,522$ 1,687$ 2,500$ 2,500$ -0.00%
54166TOOLS/LUMBER/HARDWARE SUPPLY$ 11,499$ 16,065$ 8,500$ 10,708$ 2,20825.98%
54173ENGINE OILS/LUBRICANTS$ 7,950$ 11,967$ 8,000$ 8,000$ -0.00%
54174VEHICLE PARTS & SUPPLIES$ 148,908$ 134,503$ 80,000$ 80,200$ 2000.25%
54500SMALL EQUIP$ -$ 3,400$ -$ -$ --
54707VEHICLES$31,375$43,412$45,675$ 45,675$ -0.00%
Sub-total Expenses$ 553,772$ 520,547$ 499,721$ 503,608$ 3,8880.78%
Total 3220 Road Machinery$ 727,204$ 729,113$ 738,369$ 759,557$ 21,1882.87%
3220 - Road Machinery1311/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3200Highway
Element:3230Snow Removal
Budget Description:
The DPW is responsible for the removal of snow from Town streets, sidewalks, and parking lots. The Highway Division Superintendent oversees
the entire DPW operations staff as well as private contractors performing snow removal activities.
Division Goals:
1. Refine the use of liquids with salt in order to enhance the treatment processes at a lower cost.
2. Research new technologies to improve the efficiency of snow removal operations.
3. Analyze composite plow edge technology.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015 DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REG WAGES79,202$ 201,627$ -$ $ - $ - -
51130OVERTIME$ 68,265$ 247,961$ 153,015$ 159,197$ 6,1824.04%
51512STIPENDS$57,500$59,300$60,800$ 60,800$ -0.00%
Sub-total Compensation$ 204,967$ 508,889$ 213,815$ 219,997$ 6,1822.89%
52110CONT SVC$ 7,982$ 8,625$ 51,000$ 51,000$ -0.00%
52111PRINTING/FORMS$ -$ 147$ -$ - $ - -
52120PROFESSIONAL SERVICES$ -$ -$ -$ - $ - -
52127POLICE DETAILS $ -$ 3,344$ 1,100$ 1,100$ - -
52128ADVERTISING$ 94$ -$ 100$ 100$ -0.00%
52142EQUIP-SERVICE & REPAIR$ 17,146$ 4,748$ 55,000$ 55,000$ -0.00%
52180CATERING/MEALS$ 1,201$ 3,422$ 1,000$ 1,000$ -0.00%
52182LEASE AGREEMENTS$ 42,795$ 46,842$ 47,250$ 47,250$ -0.00%
52183MILEAGE$ -$ -$ -$ - $ - -
52185POSTAGE & MAILING$ -$ -$ -$ - $ - -
52186PROF DEV & TRAINING$ -$ -$ -$ - $ - -
52187TRAVEL$ -$ -$ -$ -$ - -
52188SEMINARS/WORKSHOPS/CONFEREN$ 175$ 703$ 500$ 500$ -0.00%
52196PLOWING CONTRACTORS$ 96,784$ 411,687$ 185,000$ 185,000$ -0.00%
52200UTILITIES$ -$ -$ -$ - $ - -
52206TELEPHONE$ -$ -$ -$ - $ - -
52207CELLPHONE/PAGERS$ 41$ 23$ 75$ 75$ -0.00%
52208GASOLINE/DIESEL$ 26,405$ 26,405$ 26,405$ 26,405$ -0.00%
54100SUPPLIES$ 17,675$ 8,943$ 25,689$ 25,689$ -0.00%
54111OFFICE SUPPLIES$ - $ -$ 100$ 100$ -0.00%
54113MEMBERSHIP/DUES/LICENSES &$ - $ -$ -$ - $ - -
54160CLOTHING & SAFETY EQUIPMENT$ - $ 382$ 1,500$ 1,500$ -0.00%
54165SNOW & ICE CHEMICALS$ - $ 9,046$ 5,500$ 5,500$ -0.00%
54166TOOLS/LUMBER/HARDWARE SUPPL$ 807$ 1,683$ 8,000$ 8,000$ -0.00%
54167ROAD SAND & SALT$ 131,380$ 317,321$ 449,500$ 449,500$ -0.00%
54173ENGINE OILS/LUBRICANTS$ -$ -$ -$ - $ - -
54174VEHICLE PARTS & SUPPLIES$ 56,448$ 93,124$ 10,000$ 10,000$ -0.00%
54500SMALL EQUIPMENT$ -$ 3,590$ 10,000$10,000$ -0.00%
54507VEHICLES$ -$ -$-$ - $ - -
Sub-total Expenses$ 398,933$ 940,034$ 877,719$ 877,719$ -0.00%
Total 3230 Snow Removal$603,900$1,448,923$1,091,534$1,097,716$6,1820.57%
3230- Snow Removal11/26/2013
14
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3200Highway
Element:3230 (A) October Storm
Budget Description:
This is a temporary element created to account for the additional $200,000 appropriated by the 2012 Special Town Meeting to the
FY2013 operating budget. This appropration was made to cover the expenses associated with relief work after Hurricane Sandy.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
50000STORM RELIEF$290,590$138,153$ -$ ---
Sub-total Storm Relief$ 290,590$ 138,153$ -$ ---
Total 3230 (A) October Storm$290,590$138,153$ -$ ---
3230 (A) October Storm1511/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3300Public Grounds
Element:3310Parks Division
Budget Description:
The Public Grounds Superintendent oversees the Parks Division operations, which includes the maintenance of playgrounds, conservation areas,
parks, athletic facilities, trails, pools and historical areas. The level of turf and ball field maintenance is the single most important factor in determining
safety, playability and aesthetics of public grounds and athletic field areas. The Parks Division also assists with the preparations for Patriots Day,
Discovery Day, Independence Day, Farmers Market and other special events.
The total Parks Division FY2015 budget of $1,023,209 reflects an increase of $39,566 or 4.02% from FY2014. There is a $52,766 or 7.10%
increase in compensation driven by contractually obligated step increases, as well as the reclassification of some employees as they are set to
acquire job-related licenses and endorsments in FY2015.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were
made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for
separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 3.4% increase rather than the 7.1%
increase shown in the table below.
Expenses are decreasing $13,200 or 5.49% from FY14. Line 54500 Supplies reflects a decrease of $17,200 due to the one-time FY14 purchase
of a synthetic field groomer for that amount. Line 52110 reflects the $40,000 contractual cost for ground maintenance services at the new
Community Center.
Parks Division staff works with the Recreation, Conservation, and Bike Committees, Civic Groups, special events and youth groups.
Division Goals:
1. Continue the implementation of a proactive park maintenance program to provide safe, well-maintained, aesthetically pleasing park, athletic field
and public grounds areas.
2. Develop a program to improve two turf areas per year. This past year the areas worked on were the soccer fields at the Diamond Middle School
and Harrington School.
3. Finish the American Public Works Accreditation process.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110PARKS REG WAGES615,558$ 603,682$ 685,803$ 735,671$ 49,868$ 7.27%
51120PARKS OTHER COMP$ -$ -$ -$ -$ --
51130PARKS OVERTIME$ 82,742$ 82,536$ 44,915$ 48,813$ 8.68%3,898
51144LONGEVITY$ -$ -$ 7,400$ 6,400$ -13.51%(1,000)
51150REGULAR PART-TIME WAGES$ -$ -$ -$ -$ --
51151SEASONAL PART-TIME WAGES$ -$ -$ -$ -$ --
51512STIPENDS$3,900$5,000$5,300$5,300$ 0.00%-
Sub-total Compensation$ 702,199$ 691,219$ 743,418$ 796,184$ 52,7667.10%
52110PARKS CONT SVC$ 16,009$ 7,640$ 49,200$ 49,200$ 0.00%-
52111PRINTING/FORMS$ -$ 122$ 200$ 200$ 0.00%-
52120PROFESSIONAL SERVICES$ 597$ 194$ 1,500$ 1,500$ 0.00%-
52127POLICE DETAILS$ -$ 352$ -$ -$ --
52128ADVERTISING$ 1,055$ 48$ -$ -$ --
52140LANDSCAPING MAINTENANCE$ 61,974$ 54,156$ 79,400$ 79,400$ 0.00%-
52142EQUIP-SERVICE & REPAIR$ 923$ -$ 2,200$ 2,200$ 0.00%-
52180CATERING/MEALS$ 688$ 509$ 550$ 550$ 0.00%-
52181DRUG TESTING$ 380$ -$ -$ --
52183MILEAGE$ -$ -$ -$ --
52186PROF DEV & TRAINING$ -$ 880$ -$ --
52187TRAVEL$ -$ 130$ 1,500$ 1,500$ 0.00%-
52188SEMINARS/WORKSHOPS/CONFERENCE3,933$ $ 3,533$ 2,500$ 2,500$ 0.00%-
52200PARKS UTILITIES$ 784$ -$ -$ --
52201ELECTRICITY$ 4,657$ 5,090$ 7,000$ 7,000$ 0.00%-
52204WATER/SEWER$ 4,234$ 2,482$ 6,000$ 6,000$ 0.00%-
52207CELLPHONE/PAGERS$ 2,231$ 3,368$ 2,675$ 2,675$ 0.00%-
54100PARKS SUPPLIES$ 14,994$ 12,344$ 6,500$ 6,500$ 0.00%-
54113MEMBERSHIP/DUES/LICENSES &$ 1,862$ 1,405$ 1,800$ 1,800$ 0.00%-
54160CLOTHING & SAFETY EQUIPMENT$ 9,575$ 8,118$ 8,000$ 8,000$ 0.00%-
54161CHEMICALS & CLEAN SUPPLIES$ -$ 337$ -$ -$ --
54166TOOLS/LUMBER/HARDWARE SUPPLY$ 4,044$ 9,434$ 6,300$ 6,300$ 0.00%-
54172LANDSCAPING SUPPLIES & MATE$ 59,930$ 37,077$ 31,000$ 35,000$ 12.90%4,000
54174VEHICLE PARTS$ 5,785$ 8,597$ 5,000$ 5,000$ 0.00%-
54176SAND & GRAVEL$ 9,409$ 4,940$ 7,000$ 7,000$ 0.00%-
54500PARKS SMALL EQUIP$11,710$20,741$21,900$4,700$ -78.54%(17,200)
Sub-Total Expenses$ 214,777$ 181,498$240,225$ 227,025$ (13,200)-5.49%
Total 3310 Parks Division$916,976$872,716$983,643$1,023,209$ 39,5664.02%
3310 - Parks11/26/2013
16
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3300Public Grounds
Element:3320Forestry
Budget Description:
The Forestry Division maintains public shade trees on parks, cemeteries, school grounds, public grounds areas, streets, and conservation properties. The
division also assists with aerial lift services, setting up the holiday lighting, the streetlight maintenance program, and special events. Parks Division staff
work with the Recreation, Conservation, and Bike Committees, Civic Groups, special events and youth groups, as well as the Tree Committee. As part of
that committee's efforts to re-plant trees, up to $25,000 is allocated to spend from the Tree Revolving Fund which is funded by donations and mitigation
fees.
The FY2015 All Funds Forestry Division budget of $365,852 reflects an increase of $15,403 or 4.4% from FY2014. This amount includes the Tree
Revolving Fund, which reflects level funding at $25,000. Less the revolving fund, the FY2015 Parks General Fund budget is $340,852, which is a
$15,403 or 4.73% increase. Compensation reflects a $14,303 or 5.69% increase, which is driven by contractually obligated step increases, as well as
the reclassification of some employees as they are set to acquire job-related licenses and endorsments in FY2015.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were made
subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under
the Salary Adjustment Account) then the underlying change in Compensation would reflect a 1.82% increase rather than the 5.69% increase shown in
the table below.
Forestry Expenses are increasing by $1,100 or 1.48% to account for anticipated increases in contractual services and supplies for tree maintenance in
order to maintain level-service for FY2015. This includes tree pruning, removal, planting, and stump grinding. The $14,000 to purchase trees is still
within the Forestry budget.
Parks Division staff works with the Recreation, Conservation, and Bike Committees, Civic Groups, special events and youth groups.
Division Goals:
1. Develop a program to plant at least one hundred and thirty trees per year in the Town Right-of Ways, parks, public grounds areas, and setback areas on
private property. It is anticipated that the trees for the FY2015 planting will come from the Tree Nursery and bare root trees from a supplier.
2. Continue the implementation of a proactive tree maintenance program to minimize hazard trees and perform timely tree pruning to promote good tree
health, safety and aesthetics.
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
jectDescription
Ob
51110REGULAR WAGES170,293$ 166,969$ 218,911$ 234,896$ 15,985$ 7.30%
51130OVERTIME29,076$ 22,044$ 15,878$ 16,196$ 318$ 2.00%
51144LONGEVITY$ -$ -$ 3,000$ 1,000$ (2,000)-66.67%
51151SEASONAL PART TIME WAGES$ -$ 3,060$ 10,560$ 10,560$ --
51512STIPENDS$2,200$1,900$2,800$ 2,800$ -0.00%
Sub-total Compensation$ 201,569$ 193,973$ 251,149$ 265,452$ 14,3035.69%
52110CONTRACTUAL SERVICES$ 12,600$ 18,702$ 10,000$ 10,000$ -0.00%
52111PRINTING/FORMS$ -$ 58$ -$ -$ -0.00%
52120PROFESSIONAL SERVICES$ 2,743$ -$ 400$ -$ -100.00%(400)
52127POLICE DETAILS$ 12,199$ 10,320$ 6,500$ 6,500$ -0.00%
52128ADVERTISING$ 94$ -$ 200$ 100$ -50.00%(100)
52140LANDSCAPING MAINTENANCE$ -$ 500$ 5,500$ 5,500$ -0.00%
52142EQUIP-SERVICE & REPAIR$ 67$ 251$ 2,000$ 2,000$ -0.00%
52143TREE SERVICE$ 7,332$ 20,885$ 17,000$ 18,200$ 1,2007.06%
52180CATERING/MEALS $ 412$ 448$ 100$ 100$ --
52181DRUG TESTING$ 196$ -$ -$ -$ --
-
52183MILEAGE$ -$ -$ -$ -$ -
52186PROF DEV & TRAINING$ -$ 250$ -$ -$ --
52188SEMINARS/WORKSHOPS/CONFERENCE.$ 460$ 1,620$ 800$ 1,200$ 50.00%400
52204WATER/SEWER $ 12$ 524$ -$ -$ --
52207CELLPHONE/PAGERS$ 300$ 336$ 300$ 300$ -0.00%
54100SUPPLIES$ 5,131$ 714$ 1,600$ 1,600$ -0.00%
54111OFFICE SUPPLIES$ -$ 38$ -$ -$ --
54113MEMBERSHIP/DUES/LICENSE & SUBSCRIPT885$ $ 1,050$ 1,000$ 1,000$ -0.00%
54160CLOTHING & SAFETY EQUIPMENT$ 2,037$ 1,727$ 2,000$ 2,000$ -0.00%
54161CHEMICALS & CLEANING SUPPLIES$ -$ 45$ 800$ 800$ -0.00%
54166TOOLS/LUMBER/HARDWARE SUPPLIES$ 436$ 3,123$ 1,900$ 1,900$ -0.00%
54172LANDSCAPING SUPPLIES & MATER$ 14,395$ 7,863$ 21,000$ 21,000$ -0.00%
54174VEHICLE PARTS$ 2,185$ 1,376$ 1,200$ 1,200$ -0.00%
54500SMALL EQUIPMENT$1,740$3,442$2,000$ 2,000$ -0.00%
Sub-total Expenses$ 63,223$ 73,271$ 74,300$ 75,400$ 1,1001.48%
%
Sub-total General Fund$264,792$267,245$325,449$ 340,852$15,4034.73
Revolving Fund - Tree
52110CONTRACTUAL SVC$ -$ -$ -$ -$ --
54100SUPPLIES$4,470$9,577$25,000$ 25,000$ -0.00%
Sub-total Revolving Fund - Tree$ 4,470$ 9,577$ 25,000$ 25,000$ -0.00%
Total 3320 Forestry$ 276,821269,262$ 350,449$ 365,852$ 15,403$ 4.40%
3320- Forestry11/26/2013
17
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program3000Public WorksSubprogram:3300Public Grounds
Element3330Cemetery
Budget Description:
The Cemetery Division is responsible for the administration and maintenance of four cemeteries. Operations of the Cemetery Division are
supported by the General Fund and by the Perpetual Care Trust fund. The Public Grounds Superintendent administers this program.
The FY2015 All Funds Cemetery Division budget of $333,926 reflects a $15,403 or 4.84% increase from FY2014. This amount includes the
Burial Containers Revolving Fund, which reflects level funding at $40,000. Less the revolving fund, the FY2015 Cemetery General Fund
budget is $293,926, which is a $15,403 or 5.53% increase. Compensation reflects a $14,603 or 6.45% increase, which is driven by
contractually obligated step increases, as well as the reclassification of some employees as they are set to acquire job-related licenses
and endorsments in FY2015.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that
were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation
(budgeted for separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 2.62%
increase rather than the 6.45% increase shown in the table below.
The expenses budget reflects an $800 or 1.53% increase over FY2014. This is the net effect of reductions in 52110 Contractual Services
and 52120 Professional services, and an increase of $1,000 in 52140 Landscaping Maintenance and $500 in 54172 Landscaping Supplies
and Materials.
Division Goals:
1. Complete the GPS location of Westview and implement a plan for the other cemeteries.
2. Plan for future expansion.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110CEMETERY REG WAGES$ 199,002$ 193,111$ 200,122$ 213,894$ 13,7736.88%
51130CEMETERY OVERTIME$ 8,694$ 5,698$ 11,502$ 11,732$ 2.00%230
51144LONGEVITY$ - $ - $ 3,300$ 3,900$ 18.18%600
51151SEASONAL PART-TIME WAGES$ 8,017$ 17,090$ 9,000$ 9,000$ - 0.00%
51512STIPENDS$2,000$1,600$2,400$2,400$ - 0.00%
Sub-total Compensation$ 217,712$ 217,499$ 226,324$ 240,926$ 14,6036.45%
52110CONTRACTUAL SERVICES$ 10,895$ 5,600$ 2,800$ 2,500$ -10.71%(300)
52111PRINTING/FORMS$ 65$ 295$ 200$ 200$ - 0.00%
52120PROFESSIONAL SERVICES$ - $ - $ 500$ - $ -100.00%(500)
52127POLICE DETAILS $ - $ - $ -$ - $ - -
52128ADVERTISING$ - $ 91$ -$ - $ - -
52140LANDSCAPING MAINTENANCE$ 19,650$ 30,970$ 25,000$ 26,000$ 1,0004.00%
52142EQUIP-SERVICE & REPAIR$ 26$ 400$ 1,000$ 1,000$ - 0.00%
52143TREE SERVICE $ 1,088$ 1,329$ 1,400$ 1,400$ - 0.00%
52180CATERING/MEALS $ 25$ - $ -$ - $ - -
52188SEMINARS/WORKSHOPS/CONFEREN$ - $ 207$ 400$ 500$ 25.00%100
$ - 0.00%
52201ELECTRICITY$ 81$ 117$500$500
52204WATER/SEWER$ 146$ 10$ 1,500$ 1,500$ - 0.00%
52207CELLPHONE/PAGERS$ 655$ 677$ 700$ 700$ - 0.00%
54100SUPPLIES$ 2,400$ 5,383$ 3,000$ 3,000$ - 0.00%
54111OFFICE SUPPLIES$ 119$ 188$ 500$ 500$ - 0.00%
54113MEMBERSHIP/DUES/LICENSES &$ 372$ 250$ 300$ 300$ - 0.00%
54160CLOTHING & SAFETY EQUIPMENT$ 1,465$ 1,780$ 1,500$ 1,500$ - 0.00%
54166TOOLS/LUMBER/HARDWARE SUPPL$ 2,213$ 1,986$ 4,500$ 4,500$ - 0.00%
54172LANDSCAPING SUPPLIES & MATE$ 2,245$ 2,186$ 6,500$ 7,000$ 7.69%500
54174VEHICLE PARTS$ 2,231$ 1,202$ 900$ 900$ - 0.00%
54500SMALL EQUIPMENT$544$500$1,000$1,000$ - 0.00%
Sub-total Expenses$ 44,220$ 53,172$ 52,200$ 53,000$ 1.53%800
Sub-total General Fund$261,932$270,671$278,524$293,926$ 15,4035.53%
r
Revolving Fund - Burial Containe
54100CEMETERY SUPPLIES$34,468$25,893$40,000$40,000$ - 0.00%
Sub-total Revolving Fund - Burial Container$ 34,468$ 25,893$ 40,000$ 40,000$ -0.00%
Total 3330 Cemetery$296,400$296,564$318,524$333,926$ 15,4034.84%
3330 - Cemetery1811/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program3000Public Works Subprogram:3400Environmental Services
Element3410Refuse Collection
Budget Description:
This program supports the curbside collection and transportation of non-recyclable residential solid waste. It also includes the disposal of
medical waste. The Town contracts by competitive bid for this service. The Superintendent of Environmental Services oversees this program.
FY2014 was the second year of a 5 year collection contract with JRM Hauling & Recycling Inc. The total refuse/recycling collection contract in
year one of the five year contract was $1,460,00 in FY2013, $1,489,200 in FY2014 and $1,518,984 in FY15.
In FY2015 Curbside refuse collection will increase $15,285 or 2% in FY15.
Division Goals:
1. Implement recommendations of the Collection Contract Task Force approved by the Lexington BOS.
2. Oversee enforcement of mandatory recycling by-law and State waste ban regulations implemented by curbside collection vendor.
3. Develop a Resouce Management/Zero Waste plan incorporating the diversion of green/food waste from residential disposal.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
52110CONTRACTUAL SERVICES$ -$ -$ -$ -$ - -
52195RECYCLING/MSW TRANSPORTATION$ 758,867$749,290$764,276$ 779,561$ 15,2852.00%
Sub-total Expenses$ 758,867$ 749,290$ 764,276$ 779,561$ 15,2852.00%
Total 3410 Refuse Collection$ 758,867$749,290$764,276$ 779,561$ 15,2852.00%
3410 - Refuse Collection11/26/2013
19
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3400Environmental Services
Element:3420Recycling
Budget Description:
The Superintendent of Environmental Services oversees the Town's recycling programs that include curbside collection of recyclable materials, management of
yard waste operations at the Lexington Compost Facility at Hartwell Avenue and the Regional Minuteman Household Hazardous Product Facility.
The FY2015 All Funds Recycling Division budget of $1,508,949 reflects a $34,047 or 2.31% increase from FY2014. This amount includes the Compost Revolving
Fund and Minuteman Household Hazardous Products revolving fund. Less the revolving funds, the FY2015 Recycling General Fund budget is $854,992, which is
a $16,718 or 1.99% increase.
In FY2015 curbside recycling collection costs will increase from $724,924 in FY2014 to $739,423 in 2015 or a 2% increase. Services include curbside collection of
paper & cardboard, containers, 24 curbside yard waste collections, appliances, large scrap metal items, and electronic waste. This budget also includes
Lexington's share of the Household Hazardous Products collections which went out to bid in November 2012 and has resulted in higher collection costs, and may
be re-bid in November 2013. The $5,000 or 2.86% increase is reflective of these higher costs.
The DPW Compost Revolving Fund request is $473,957 which reflects a $12,329 or 2.67% increase from the FY14 authorization. Compensation reflects a $1,190
or 1.11% increase, which is driven by contractually obligated step increases, as well as prospective cost of living increases for employees in unsettled units. This
budget also includes and increase in wages for the seasonal employee, as well as employee benefits for the Superintendent, Compost Facility Foreman, Heavy
Equipment Operator, overtime for weekend hours, and expenses to operate the facility and debt service for the purchase of a front-end loader in FY09. Debt
service is decreasing due to the retirement in FY14 of a bond for the CAT Loader and for the completion of the culvert replacement at the Hartwell Avenue
Compost Facility. There is also an increase of $32,200 in 52110 Contractual Services, due to grinding of additional curbside yardwaste from Arlington to reduce
waste tailings and facilitate the composting process and screen finished compost product. Revenue from Arlington supports this increase.
Division Goals:
1. Research opportunities to expand residential recycling program, divert organic waste and improve recycling education activities.
2. Propose yard waste disposal rate increase for the Contractor Permit Program at Hartwell Avenue
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES$ - $ -$ -$ -$ - -
51120OTHER COMPENSATION$ - $ -$ -$ -$ - -
51130OVERTIME$ - $ -$ -$ -$ - -
51144LONGEVITY$ - $ -$ -$ -$ - -
51151SEASONAL PART-TIME WAGES$ - $ -$ -$ -$ - -
51512STIPENDS$ -$ -$-$ -$- -
Sub-total Compensation$ -$ -$ -$ -$ - -
52110CONTRACTUAL SERVICES$ 26,958$ 16,438$ 15,750$ 16,250$ 5003.17%
52111PRINTING/FORMS$ 1,089$ 1,588$ 3,000$ 3,000$ -0.00%
52127POLICE DETAILS$ - $ -$ -$ - -
52142EQUIP-SERVICE & REPAIR$ 256$ 325$ 500$ 500$ -0.00%
52180CATERING/MEALS$ 25$ 57$ -$ -$ - -
52183MILEAGE$ 56$ -$ 100$ 100$ -0.00%
52185POSTAGE & MAILING$ 3,645$ 1,967$ 2,500$ 2,500$ -0.00%
52188SEMINARS/WORKSHOPS/CONFERENCE$ 614$ 1,081$ 3,500$ 3,500$ -0.00%
52195RECYCLING/MSW TRANSPORTATION$ 746,190$ 763,203$785,924$ 15,7182.00%
$801,642
52200UTILITIES$ - $ -$ -$ -$ - -
52201ELECTRICITY$ - $ -$ -$ -$ - -
52207CELLPHONE/PAGERS$ - $ -$ -$ -$ - -
54100RECYCLING SUPPLIES$ 12,824$ 15,784$ 17,000$ 18,000$ 1,0005.88%
54111OFFICE SUPPLIES$ 191$ 377$ 500$ 500$ -0.00%
54113MEMBERSHIP/DUES/LICENSES &$ 799$ 790$ 1,000$ 1,000$ -0.00%
54160CLOTHING & SAFETY EQUIPMENT$ 184$ 303$ 500$ 500$ -0.00%
54166TOOLS/LUMBER/HARDWARE SUPPLY$ 430$ 71$ 500$ 500$ - -
54171PAVING SUPPLY AND MATERIALS$ 7,931$ -$7,500$ 7,000$(500) -
Sub-total Expenses$ 801,190$ 801,984$ 838,274$ 854,992$ 16,7181.99%
Sub-total General Fund$801,190$801,984$838,274$ 854,992$16,7181.99%
Revolving Fund - Compost Operations
51110REGULAR WAGES$ 150,435$ 162,873$ 172,480$ 174,390$ 1,9101.11%
51130OVERTIME$ 25,762$ 26,025$ 21,000$ 21,000$ -0.00%
51144LONGEVITY$ 4$ 200$ 1,200$ 1,200$ -0.00%
51151SEASONAL P/T WAGES$ 14,469$ 14,685$ 15,488$ 17,000$ 1,5129.76%
51512STIPENDS$1,200$400$-$ 1,400$1,400-
Compensation$ 191,870$ 204,184$ 210,168$ 214,990$ 4,8222.29%
52110CONTRACT SERVICES$ 103,607$ 62,350$ 111,000$ 143,200$ 32,20029.01%
52180CATERING/MEALS$ 7$ 16$ -$ -$ - -
54100SUPPLIES$ 4,877$ 9,179$ 5,000$ 7,000$ 2,00040.00%
54113MEM/DUES/LICENSE & SUBSCRIPT$ - $ 135$ -$ -$ -
54160CLOTHING & SAFETY EQUIPMENT$ 687$ 1,595$ 750$ 1,250$ 66.67%500
54500HARTWELL AVE CAPITAL PROJECT$57,700$ -$-$ -$- -
Expenses$ 166,879$ 73,274$ 116,750$ 151,450$ 29.72%34,700
Sub-total Revolving Fund Operations$ 358,749$ 277,458$ 326,918$ 366,440$ 39,52212.09%
3420 - Recycling2011/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3400Environmental Services
Element:3420Recycling
51905HEALTH INSURANCE38,025$ 41,089$ 54,222$ 56,557$ 2,335$ 4.31%
Total Benefits$ 38,025$ 41,089$ 54,222$ 56,557$ 2,3354.31%
59100LONG TERM DEBT PRINCIPAL$ 41,734$ 41,736$ 80,488$ 39,000$ (41,488)-51.55%
59150LONG TERM DEBT IN
T$ 1,6692,921$ -$ 11,960$ 11,960$ -
Total Debt44,655$ 43,406$ 80,488$ 50,960$ (29,528)$ -36.69%
TOTAL Compost Operations Revolving Fund441,429$ 361,953$ 461,628$ 473,957$ $ 2.67%12,329
Revolving Fund - MMHP
52110CONTRACT SERVICES$107,968$120,356$175,000$ 180,000$5,0002.86%
Total MHHP Revolving Fund$ 107,968$ 120,356$ 175,000$ 180,000$ 5,0002.86%
Total Revolving Fund Authorizations$ 549,397$ 482,309$ 636,628$ 653,957$ 17,3292.72%
Total 3420 Recycling$1,350,587$1,284,293$1,474,902$ 1,508,949$34,0472.31%
3420 - Recycling11/26/2013
21
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3400Environmental Services
Element:3430Refuse Disposal
Budget Description:
This funds the disposal of Lexington's solid waste under an agreement with the Wheelabrator North Andover waste-to-energy facility. This
agreement will expire June 30, 2015.
Trash generation is influenced by many variables such as economics and weather conditions. The Town is committed to continue to reduce
or neutralize trash generation in the future, however, the possibility of additional housing developments and economic factors could impact
future trash
generation.
The FY2015 tipping fee will be $74.00 per ton which is a $2 per ton increase over the FY2014 tip fee. FY2015 refuse tonnage is projected to
be 9,100 tons. The contractual tip fee increase represents a 2.78% increase over the FY2014 budget. Tipping tonnage and fee history is as
follows:
Fiscal YearTonnageFee
FY088,883 $ 69.50
FY098,612 $ 71.40
FY109,069 $ 64.50
FY118,627 $ 66.00
FY128,441 $ 68.00
FY13
8,107 $ 70.00
FY14
9,100 $ 72.00
Division Goals:
1. Provide oversight regarding enforcement of the mandatory recycling bylaw and State waste bans included in new collection contract.
2. Examine opportunity to extend current refuse disposal contract or explore alternative refuse disposal options.
3. Develop a Long term Resource Management/Zero Waste plan that would work to remove refuse tonnage from the disposal budget.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
52110CONTRACTUAL SERVICES-$ -$ -$ -$ $ - -
52194TIPPING SERVICES$ 573,879$567,485$655,200$673,400$ 18,2002.78%
Sub-total Expenses$ 573,879$ 567,485$ 655,200$ 673,400$ 18,2002.78%
Total 3430 Refuse Disposal$ 573,879$ 567,485$ 655,200$ 673,400$ 18,2002.78%
3430 - Refuse Disposal11/26/2013
22
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3500Transportation
Element:3510Lexpress
Budget Description:
As of FY2013, Lexpress is a part of the Human Services budget.
)
Budget Data (by Object Code
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
Ob
jectDescription
51110REGULAR WAGES22,523$ $ -$ -$ - $ - -
51130OVERTIME$ -$ -$ -$ - $ - -
51144LONGEVITY$ -$ -$ -$ - $ - -
51150REGULAR PART-TIME WAGES$ 38,384$ -$ -$ - $ - -
51151SEASONAL PART-TIME WAGES$ -$ -$-$ - $- -
Sub-total Compensation$ 60,907$ -$ -$ -$ - -
52110CONTRACTUAL SERVICES$ 421,648$ -$ -$ - $ - -
52111PRINTING/FORMS$ 2,556$ -$ -$ - $ - -
52120PROFESSIONAL SERVICES$ -$ -$ -$ - $ - -
52142EQUIP-SERVICE & REPAIR$ -$ -$ -$ - $ - -
52183MILEAGE$ -$ -$ -$ - $ - -
52186PROF DEV & TRAINING$ -$ -$ -$ - $ - -
52187TRAVEL$ -$ - $ -$ - $ - -
52188SEMINARS/WORKSHOPS/CONFEREN$ -$ - $ -$ - $ - -
54100LEXPRESS SUPPLIES$ -$ - $-$ -$ - -
54111OFFICE SUPPLIES$ 803$ -$ -$ - $ - -
54113MEMBERSHIP/DUES/LICENSES &$4,927$ -$-$ - $- -
Sub-total Expenses$ 429,934$ -$ -$ -$ - -
Total General Fund$490,842$ -$-$ - $- -
Grants - MBTA Grant
52110LEXPRESS CONT SVC$80,000$ -$-$ - $- -
Sub-total Expenses$ 80,000$ -$ -$ -$ - -
Total 3610 Lexpress$570,842$ -$-$ - $- -
3510 - Lexpress2311/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3500Transportation
Element:3520Parking Operations
Budget Description:
As of FY2013, Parking Operations is a part of the Police Department budget.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES34,581$ $ -$ -$ - $ - -
51144LONGEVITY$ 157$ -$ -$ - $ - -
51150REGULAR PART-TIME WAGES$ 73,809$ -$ -$ - $ - -
51151SEASONAL PART-TIME WAGES$ -$-$ -$ - -
Sub-total Compensation$ 108,547$ -$ -$ -$ - -
52110CONTRACTUAL SERVICES$ 2,800$ -$ -$ - $ - -
52111PRINTING/FORMS$ 4,000$ -$ -$ - $ - -
52120PROFESSIONAL SERVICES$ - $ -$ -$ - $ - -
52142EQUIP-SERVICE & REPAIR$ 600$ -$ -$ - $ - -
52182LEASE AGREEMENTS$ 22,552$ -$ -$ - $ - -
52186PROF DEV & TRAINING$ - $ -$ -$ - $ - -
52200UTILITIES$ - $ -$ -$ - $ - -
52201ELECTRICITY$ 4,000$ -$ -$ - $ - -
54100SUPPLIES$ 300$ -$ -$ - $ - -
54111OFFICE SUPPLIES$ 300$ -$ -$ - $ - -
54113MEMBERSHIP/DUES/LICENSES &$ - $ -$ -$ - $ - -
54160CLOTHING & SAFETY EQUIPMENT$ 500$ -$ -$ - $ - -
54166TOOLS/LUMBER/HARDWARE SUPPL$ 400$ -$ -$ - $ - -
54500SMALL EQUIPMENT$ -$ -$-$ -$ - -
Sub-total Expenses$ 35,452$ -$ -$ -$ - -
Total 3620 Parking Operations$143,999$ -$-$ -$ - -
3520- Parking Operations2411/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public Works3600Water Enterprise
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking
water, by ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving
the infrastructure.
Budget Overview:
The FY 2015 budget request for the Water Enterpise Fund is $8,879,085. This is an increase of $335,134 or 3.92%
over the FY 2014 budget. Compensation is increasing by $5,063, or 0.76%. Expenses are decreasing by $5,800 or
1.47%. Debt is decreasing by $219,636 or 17.42%. Indirect payments to the General Fund are shown as level funded,
with final numbers pending the completion of an Indirect Cost Study by the Finance Department.
The FY2015 MWRA assessment is shown as a 'placeholder' amount at this time. The preliminary FY2014
assessment will be known in February, with the final assessment being approved by the MWRA Board of Directors in
June 2014.
The Water Division maintains and repairs the water system which delivers water to Lexington homes and businesses.
The system has been operated as an enterprise fund since 1988, which means that fees charged to customers are
calculated to cover all operating and capital expenses. These expenses include the purchase of the water from the
Massachusetts Water Resources Authority (MWRA) and the operating expenses of the Water Division.
The Water Division has a three-block inclining rate structure to encourage water conservation. As a customer uses
more water, the water rate increases. Customers are billed twice per year based on water consumption from which a
sewer charge is determined.
Division Goals:
1. Continue with the Hydrant Maintenance Program.
2. Continue seeking out the last 2 percent of meters that have not been changed out.
3. Implement a backflow/cross connection program
4. Reduce the amount of Pit Meters in Town and change out the manual reads on the ones that cannot be eliminated.
5. Update all the "paper tie cards" for GIS implementation.
Program Improvement Requests:
NONE
Water Summary11/26/2013
25
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3600Water Enterprise
Budget Summary
FY2012FY2013FY2014FY2015
DollarPercent
Funding Sources ActualActualEstimateEstimateIncreaseIncrease
Tax Levy$ - $ - $ -$ - $ - -
Enterprise Funds$ - $ - $ -$ - $ - -
Retained Earnings$ 450,000$ 350,000$ 300,000$ 300,000$ - 0.00%
User Charges$8,336,794$8,485,529$ 7,902,882$8,238,016$ 335,1344.24%
Connection Fees$ 4,1944,076$ 4,200$ 4,200$ $ - 0.00%
Investment Income$ 4,2244,413$ 4,220$ 4,220$ $ - 0.00%
Fees & Charges$ 332,649424,963$ 332,649$ 332,649$ $ - 0.00%
Total 3600 Water Enterprise$9,220,245$9,176,596$8,543,951$8,879,085$ 335,1343.92%
FY2012FY2013FY2014FY2015
DollarPercent
yActualActualAppropriationRequestIncreaseIncrease
Appropriation Summar
Compensation603,565$ 592,228$ 667,183$ 672,246$ 5,063$ 0.76%
Expenses341,688$ 336,857$ 395,200$ 389,400$ (5,800)$ -1.47%
Debt1,233,364$ 1,249,336$ 1,260,655$ 1,041,019$ (219,636)$ -17.42%
MWRA5,049,999$ 5,145,927$ 5,555,065$ 6,110,571$ 555,506$ 10.00%
Indirects743,400$ 704,624$ 665,848$ 665,848$ $ - 0.00%
$6$8,028,972$8,543,951$8,879,085$ 335,1343.92%
Total 3600 Water Enterprise7,972,01
FY2012FY2013FY2014FY2015
DollarPercent
yActualActualAppropriationRequestIncreaseIncrease
Program Summar
Total 3610 Water Operations2,178,617$ 2,178,421$ 2,323,038$ 2,102,666$ (220,372)$ -9.49%
Total 3620 MWRA5,049,999$ 5,145,927$ 5,555,065$ 6,110,571$ 555,506$ 10.00%
Indirects743,400$ 704,624$ 665,848$ 665,848$ $ - 0.00%
$6$8,028,972$8,543,951$8,879,085$ 335,1343.92%
Total 3600 Water Enterprise7,972,01
FY2012FY2013FY2014FY2015
DollarPercent
Object Code Summary ActualActualAppropriationRequestIncreaseIncrease
Salaries & Wages500,064$ 490,079$ 526,975$ 529,233$ 2,259$ 0.43%
Overtime103,501$ 102,149$ 140,209$ 143,013$ 2,805$ 2.00%
Personal Services603,565$ 592,228$ 667,183$ 672,246$ 5,063$ 0.76%
Contractual Services146,009$ 152,244$ 183,200$ 188,900$ 5,700$ 3.11%
Utilities4,482$ 6,140$ 5,500$ 5,500$ $ - 0.00%
Supplies189,346$ 162,556$ 170,500$ 161,000$ (9,500)$ -5.57%
Small Capital1,850$ 15,916$ 36,000$ 34,000$ (2,000)$ -5.56%
Expenses341,688$ 336,857$ 395,200$ 389,400$ (5,800)$ -1.47%
Debt*$ 1,249,3361,233,364$ 1,260,655$ 1,041,019$ (219,636)$ -17.42%
MWRA$ 5,145,9275,049,999$ 5,555,065$ 6,110,571$ 555,506$ 10.00%
Indirects$ 704,624743,400$ 665,848$ 665,848$ $ -0.00%
Total 3600 Water Enterprise$7,972,016$8,028,972$8,543,951$8,879,085$ 335,1343.92%
Water Summary11/26/2013
26
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public Works3600Water Enterprise
Authorized/Appropriated Staffin FY 2013FY 2013FY 2014FY 2015
BudgetBudgetBudgetRequest
Supt of Water & Sewer0.50.50.50.5
f2222
Crew Chie
Grader-Shovel Operator1111
/Cross Connector Inspector2222
Leadman
Heavy Equipment Operator4444
Laborer-Truck Driver0111
Department Clerk0.20.20.20.2
/Laborer1000
Meter Reader
Total FTE10.710.710.710.7
Total Full/Part Time10 FT/2 PT10 FT/2 PT10 FT/2 PT10 FT/2 PT
Authorized Staffing11/26/2013
27
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3600Water Enterprise
Element:3610Water Operations
Budget Description:
The Water Operations Compensation budget funds one half of the Superintendent's salary and one fifth of a DPW clerk's salary, along
with the wages of 10 Water Division employees. The Water Division is requesting Compensation of $672,246 which is a slight increase
of 0.8% or $5,063 from FY14. The Expense request of $389,400 is 1.5% or $5,800 less than the FY2014 appropriation. There is a
decrease of $10,000 or 14.3% in the hydrants and meters object line due to an increase in Capital for hydrant and meter replacement.
Debt service has decreased as debt is paid down, by $219,636 or 17.4%. Please note that the debt number for FY2015 is still in the
process of being formulated by the Finance Department, and is subject to change.
Water staff works with the Water / Sewer Abatement Board.
Division Goals:
1. Continue with the Hydrant Maintenance Program.
2. Continue seeking out the last 2 percent of meters that have not been changed out.
3. Implement a backflow/cross connection program
4. Reduce the amount of Pit Meters in Town and change out the manual reads on the ones that cannot be eliminated.
5. Continue to update all the water connection "paper tie cards" for GIS implementation.
Budget Data (by Object Code)
4FY2015DollarPercent
FY2012FY2013FY201
ActualActualAppropriationRequestIncreaseIncrease
jectDescription
Ob
51110WATER REG WAGES496,064$ 486,379$ $ 515,775$ 519,433$ 3,6590.7%
51130WATER OVERTIME$ 103,501$ 102,149$ 140,209$ 143,013$ 2,8052.0%
51144LONGEVITY$ - $ -$ 6,200$ 4,800$ (1,400)-22.6%
51150REGULAR PART-TIME WAGES$ - $ -$ -$ - $ - -
51151SEASONAL PART-TIME WAGES$ - $ -$ -$ - $ - -
51512STIPENDS$4,000$3,700$5,000$ 5,000$ -0.0%
Sub-total Compensation$ 603,565$ 592,228$ 667,183$ 672,246$ 5,0630.8%
52110WATER CONTRACTUAL SVC$ 96,406$ 80,820$ 115,000$ 115,000$ - 0.0%
52111PRINTING/FORMS$ 1,507$ 2,484$ 2,000$ 2,500$ 25.0%500
52120PROFESSIONAL SERVICES$ 2,436$ 37,991$ 20,000$ 30,000$ 10,00050.0%
52127POLICE DETAILS$ 28,033$ 16,923$ 30,000$ 25,000$ (5,000)-16.7%
52128ADVERTISING$ 209$ 719$ 500$ 500$ - -
52142EQUIP-SERVICE & REPAIR$ 3,783$ -$ 4,000$ 3,000$ (1,000)-25.0%
52152EQUIPMENT RENTAL$ - $ -$ 500$ 500$ - 0.0%
52180CATERING/MEALS$ 835$ 1,998$ 500$ 1,500$ 200.0%1,000
52181DRUG & ALCOHOL TESTING$ 258$ 1,044$ 500$ 500$ - 0.0%
52183MILEAGE$ 113$ -$ - #DIV/0!
52185POSTAGE & MAILING$4,525$ 4,548$ 4,700$ 4,900$ 2004.3%
52188SEMINARS/WORKSHOPS/CONF 6,451$ $ 5,716$ 5,500$ 5,500$ - 0.0%
52190SOFTWARE MAINTENANCE$ - $ -$ -$ - -
52192COMM/NETWORK$ 1,452$ -$ -$ - -
52200WATER UTILITIES$ - $ -$ 500$ 500$ - -
52201ELECTRICITY$ 1,627$ 2,028$ 2,000$ 2,000$ - 0.0%
52204WATER/SEWER$ - $ 370$ -$ - #DIV/0!
52206TELEPHONE$ 1,171$ 1,377$ 1,000$ 1,000$ - 0.0%
52207CELLPHONE/PAGERS$ 1,684$ 2,365$ 2,000$ 2,000$ - 0.0%
54100WATER SUPPLIES$ 7,075$ 2,839$ 8,500$ 8,000$ (500)-5.9%
54111OFFICE SUPPLIES$ 250$ 565$ 500$ 500$ - 0.0%
54113MEMBERSHIP/DUES/LICENSES & SUPP$ 941$ 829$ 1,500$ 1,000$ -33.3%(500)
54160CLOTHING & SAFETY EQUIPMENT$ 4,183$ 5,762$ 5,500$ 5,500$ - 0.0%
54161CHEMICALS & CLEANING SUPP$ 17$ 117$ 1,000$ 1,000$ - 0.0%
54162MOTORS/PUMPS$ - $ 148$ 2,000$ 1,500$ -25.0%(500)
54163PIPES & FITTINGS$ 27,974$ 24,056$ 30,000$ 30,000$ - 0.0%
54166TOOLS/LUMBER/HARDWARE SUPPLIES$ 3,433$ 11,432$ 4,000$ 6,000$2,00050.0%
54171PAVING SUPPLIES & MAT$ 54,645$ 5,769$ 40,000$ 40,000$ - 0.0%
54174VEHICLE PARTS$ - $ -$ -$ - -
54175HYDRANTS & METERS$ 90,828$ 97,685$ 70,000$ 60,000$ (10,000)-14.3%
54176SAND & GRAVEL$ - $ 13,354$ 7,500$ 7,500$ - 0.0%
54500WATER SMALL EQUIP$ 1,287$ 3,220$ 8,000$ 6,000$ (2,000)-25.0%
54707VEHICLES$564$12,696$28,000$ 28,000$ -0.0%
Sub-total Expenses$ 341,688$ 336,857$ 395,200$ 389,400$ (5,800)-1.5%
59100WATER LT DEBT PRINCIPAL$ 1,005,377$ 996,337$ 964,175$ 809,304$ (154,871)-16%
59150WATER LT DEBT INTEREST$ 214,278$ 242,227$ 266,993$ 231,715$ (35,278)-13%
59160WATER INT ON TEMPORARY LOANS$ 243$ 3,719$ 29,487$ - $ (29,487)-100%
59170WATER REPAYMENT ON TEMP LOANS$ 10,299$ -$ -$ - $ - -
59180WATER ISSUANCE COSTS$3,167$7,054$-$ - $ - -
Sub-total Debt$ 1,233,364$ 1,249,336$ 1,260,655$ 1,041,019$ (219,636)-17.4%
Total 3610 Water Operations$ 2,178,617$ 2,178,421$ 2,323,038$ 2,102,666$ (220,372)-9.5%
3610 - Water Operations11/26/2013
28
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3600Water Enterprise
Element:3620Water MWRA
Budget Description:
Lexington belongs to the Massachusetts Water Resource Authority (MWRA) from which it purchases almost two
billion gallons of water each year. The Town provides this water to approximately 99.8% of Lexington residences and
businesses.
The FY2015 MWRA assessment is shown as a 10% 'placeholder' at this time. The preliminary FY2015 assessment will be
known in February, with the final assessment being approved by the MWRA Board of Directors in June 2014.
Budget Data (by Object Code)
FY2012FY2013FY2014FY2015
DollarPercent
ActualActualRestatedRequestIncreaseIncrease
jectDescription
Ob
52170WATER MWRA5,049,999$ 5,145,927$ 5,555,06$5$6,110,571$ 555,50610.00%
Sub-total MWRA$5,049,999$5,145,927$5,555,065$6,110,571$ 555,50610.00%
Total 3620 MWRA$ 5,145,9275,049,999$ 5,555,06$5$6,110,571$ 555,50610.00%
3620 - MWRA11/26/2013
29
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSewer Enterprise
Mission:
The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the
proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure.
Budget Overview:
The FY 2015 budget request for the Sewer Enterpise Fund is $9,859,501. This is an increase of $460,273 or 4.90% compared to the FY
2014 budget. Compensation is increasing by $7,284 or 2.49%. Expenses are increasing by $8,550, or 2.54%. Indirect payments to the
General Fund are shown as level funded, with final numbers pending the completion of an Indirect Cost Study by the Finance
Department.
The FY2015 MWRA assessment is shown as a 'placeholder' amount at this time. The preliminary FY2015 assessment will be known in
February, with the final assessment being approved by the MWRA Board of Directors in June 2014.
The Sewer Division maintains the entire sewer system, which serves 99% of Town residences, and insures the safe and proper
discharge of the Town's wastewater. Sewer rates are calculated to recover all costs associated with the disposal of sewage, operating
expenses and indirect costs of the Sewer Division. This system has operated as an enterprise fund since 1988, which means that fees
charged to customers are calculated to cover all operating and capital expenses. Customer sewer rates are determined based on water
usage over the same period.
Division Goals:
1. Continue to rehab and refurbish all 9 pump stations and bring them up to OSHA standards.
2. Clear and repair all access routes to all sewer easements.
3. Prioritize and repair problem areas.
4. Continue pipe flushing program and root removal in all problem areas.
5. Initiate an educational program for the entire Town as to the costs and problems created by Inflow and Infiltration.
Program Improvement Requests:
NONE
Sewer Summary11/26/2013
30
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Subprogram:3700 Sewer Enterprise
Program:3000Public Works
y
Budget Summar
FY2012FY2013FY2014FY2015
DollarPercent
Funding SourcesActualActualEstimateEstimateIncreaseIncrease
Tax Levy - - - - - -
Enterprise Funds - - - - - -
Retained Earnings$ 300,000$ 150,000$ 100,000$ 100,000$ 0.00%-
User Charges$ 9,204,3578,336,794$ 8,958,161$ 9,418,434$ 460,273$ 5.14%
Connection Fees$ 4,1944,076$ 4,194$ 4,194$ -$ 0.00%
Investment Income$ 4,2244,413$ 4,224$ 4,224$ -$ 0.00%
Fees & Charges$ 332,649424,963$ 332,649$ 332,649$ -$ 0.00%
Total 3700 Sewer Enterprise$ 9,070,245$9,695,424$9,399,228$ 9,859,501$460,2734.90%
$-
FY2012FY2013FY2014FY2015
DollarPercent
yActualActualAppropriationRequestIncreaseIncrease
Appropriation Summar
Compensation$ 201,519$ 203,310$ 292,711$ 299,995$ 7,2842.49%
Expenses$ 268,207$ 334,019$ 337,100$ 345,650$ 8,5502.54%
Debt$ 918,213$ 927,193$ 1,131,673$ 874,682$ (256,991)-22.71%
MWRA$ 6,802,875$ 6,954,177$ 7,014,300$ 7,715,730$ 701,43010.00%
Indirects$ 668,990$ 646,217$ 623,444$ 623,444$ 0.00%-
Total 3700 Sewer Enterprise$ 8,859,804$9,064,916$9,399,228$ 9,859,501$460,2734.90%
4FY2015
FY2012FY2013FY201DollarPercent
Program Summary ActualActualAppropriationRequestIncreaseIncrease
Total 3710 Sewer Enterprise$ 1,387,939$ 1,464,522$ 1,761,484$ 1,520,327$ (241,157)-13.69%
Total 3720 MWRA$ 6,802,875$ 6,954,177$ 7,014,300$ 7,715,730$ 701,43010.00%
Indirects$ 668,990$ 646,217$ 623,444$ 623,444$ 0.00%-
Total 3700 Sewer Enterprise$ 8,859,804$9,064,916$9,399,228$ 9,859,501$460,2734.90%
4FY2015
FY2012FY2013FY201DollarPercent
Object Code SummaryActualActualAppropriationRequestIncreaseIncrease
Salaries & Wages$ 164,147$ 169,781$ 229,349$ 235,366$ 6,0162.62%
Overtime$ 37,372$33,530$63,362$ 64,629$1,2672.00%
Personal Services$ 201,519$ 203,310$ 292,711$ 299,995$ 7,2842.49%
Contractual Services$ 95,688$ 148,825$ 141,600$ 144,900$ 3,3002.33%
Utilities$ 104,513$ 110,101$ 114,750$ 119,500$ 4,7504.14%
Supplies$ 68,006$ 62,972$ 67,250$ 67,750$ 0.74%500
Small Capital$ -$12,121$13,500$ 13,500$-0.00%
Expenses$ 268,207$ 334,019$ 337,100$ 345,650$ 8,5502.54%
Debt*$ 918,213$ 927,193$ 1,131,673$ 874,682$ (256,991)-22.71%
MWRA$ 6,802,875$ 6,954,177$ 7,014,300$ 7,715,730$ 701,43010.00%
Indirects$ 668,990$ 646,217$ 623,444$ 623,444$ 0.00%-
Total 3700 Sewer Enterprise$ 8,859,804$ 9,064,916$ 9,399,228$ 9,859,501$ 460,2734.90%
Sewer Summary11/26/2013
31
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000 Public Works Subprogram:3700 Sewer Enterprise
Authorized/Appropriated Staffing FY 2012FY 2013FY 2014FY2015
getBudgetBudgetRecommended
Bud
Supt of Water & Sewer0.50.50.50.5
Crew Chief1111
y Equipment Operator2222
Heav
Department Clerk0.20.20.20.2
Seasonal Clerk0.40.40.40.4
Seasonal Laborer0.30.30.30.3
Total FTE4.44.44.44.4
Total Full/Part Time3 FT/4 PT3 FT/4 PT3 FT/4 PT3 FT/4 PT
Explanatory Notes:
Seasonal Clerk works out of the Engineering Office but is funded by Sewer Enterprise.
Authorized Staffing11/26/2013
32
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000 Public WorksSubprogram:3700Sewer Enterprise
Element:3710 Sewer Operating Expenses
Budget Description:
The Sewer Operation Expense budget funds one half of the Superintendent's salary and one fifth of a DPW clerk's salary, along with the
wages of 3 Sewer division employees and two seasonal employees.
The Sewer division is requesting Compensation of $299,995 which is a 2.49% or $7,284 increase from the FY14 appropriation. The
Expense request of $345,650 is 2.54% or only $8,550 more than the FY2014 appropriation. The hard wired alarm lines are now provided
through a wireless system, and reflected by a $3,000 or 75% decrease in the telephone object line and an increase of $2,750 in the
cellphone/pagers object line. Debt service has decreased by $256,991 or 22.71%, as debt continues to be paid off. Please note that the
debt number for FY2015 is still in the process of being formulated by the Finance Department, and is subject to change.
Sewer staff works with the Water / Sewer Abatement Board.
Division Goals:
1. Continue to rehab and refurbish all 9
pump stations and bring them up to OSHA standards.
2. Clear and repair all access routes to all sewer easements.
3. Prioritize and repair problem areas.
4. Continue
pipe flushingprogram and root removal in all problem areas
5. Initiate an educational program for the entire Town as to the costs and problems created by Inflow and Infiltration.
Budget Data (by Object Code)
FY2012FY2013FY2014FY2015
Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110SEWER REG WAGES146,205.17$ 148,260$ 199,714$ 204,334$ 4,619$ 2.31%
51130SEWER OVERTIME37,371.92$ 33,530$ 63,362$ 64,629$ 1,267$ 2.00%
51144LONGEVITY-$ -$ 2,100$ 2,300$ 200$ 9.52%
51150REGULAR PART-TIME WAGES-$ 17,572$ 18,307$ 19,832$ 1,525$ 8.33%
51151SEASONAL PART-TIME WAGES16,541.61$ 2,649$ 7,528$ 7,200$ (328)$ -4.35%
51512STIPENDS1,400.00$ 1,300$ 1,700$ 1,700$ -$ 0.00%
Sub-total Compensation201,519$ 203,310$ 292,711$ 299,995$ 7,284$ 2.49%
52110SEWER CONTRACT SVC21,211.51$ 86,568$ 65,000$ 65,000$ $ - 0.00%
52111PRINTING/FORMS4,863.49$ 2,434$ 5,000$ 5,000$ $ - 0.00%
52120PROFESSIONAL SERVICES44,168.84$ 43,179$ 30,000$ 33,000$ 3,000$ 10.00%
52127POLICE DETAILS1,032.00$ $ -$2,500$2,000$ -20.00%(500)
52128ADVERTISING$209.22$161$500$400$(100)-
52141FACILITY SERVICE & REPAIR$13,393.75$7,424$25,000$25,000$ - 0.00%
52142EQUIP-SERVICE & REPAIR$2,288.16$2,822$2,500$2,500$ - 0.00%
52152EQUIPMENT RENTAL$522$500$500$ - 0.00%
52180CATERING/MEALS$438.46$118$400$500$ 25.00%100
52181DRUG TESTING$-$199$500$500$ - 0.00%
52183MILEAGE$--
52185POSTAGE & MAILING$4,427$4,548$4,700$5,000$ 6.38%300
52186PROF DEV & TRAINING$241$-$1,000$1,500$ 50.00%500
52187TRAVEL$--
52188SEMINARS/WORKSHOPS/CONF.$2,965$850$1,500$1,500$ - 0.00%
52189AUDIT$--
52190SOFTWARE MAINTENANCE$450$-$2,500$2,500$ - 0.00%
52192COMMUNICATIONS & NETWORK SUPP$--
52200SEWER UTILITIES$1,260$378$ - -
52201ELECTRICITY$96,328$103,046$110,000$115,000$5,0004.55%
52203NATURAL GAS$-$-$-$--
52204WATER/SEWER$-$-$-$--
52206TELEPHONE$6,270$5,116$4,000$1,000$ -75.00%(3,000)
52207CELLPHONE/PAGERS$655$1,561$750$3,500$ 366.67%2,750
54100SEWER SUPPLIES$4,798$1,221$8,000$8,000$ - 0.00%
54111OFFICE SUPPLIES$295$372$500$500$ - 0.00%
54113MEMBERSHIP/DUES/LICENSES & SUB$382$401$750$750$ - 0.00%
54160CLOTHING & SAFETY EQUIPMENT$1,431$1,090$3,000$2,500$ -16.67%(500)
54161CHEMICALS & CLEANING SUPPLIES$9,794$6,840$13,000$13,000$ 0.00%-
54162MOTORS/PUMPS$1,661$2,245$3,000$3,000$ - 0.00%
54163PIPES & FITTINGS$2,095$5,095$3,000$3,000$ - 0.00%
54166TOOLS/LUMBER/HARDWARE SUPPLIES$402$1,056$1,000$1,000$ - 0.00%
54171PAVING SUPPLIES & MATERIALS$-$-$4,000$5,000$ 25.00%1,000
54174VEHICLE PARTS$-$-$-$--
54175HYDRANTS AND METERS$47,147$44,651$30,000$30,000$ - -
54176SAND & GRAVEL$-$-$1,000$1,000$ - 0.00%
54500SEWER SMALL EQUIP$-$3,220$500$500$ - 0.00%
54706OFFICE EQUIPMENT$-$-$500$500$ - 0.00%
54707VEHICLES$-$8,901$12,500$12,500$ 0.00%-
Sub-total Expenses$268,207$334,019$337,100$345,650$8,5502.54%
59100SEWER LONG TERM DEPT PRIN$802,993$790,895$901,603$751,542$(150,061)-16.64%
59150SEWER LONG TERM DEBT INT$98,338$126,159$188,813$123,140$(65,673)-34.78%
59160INT ON TEMPORARY LOANS$9,969$2,922$41,257$ (41,257)-$ -100.00%
59170REPAYMENT ON TEMPORARY LOANS$4,241$ -$-$--
59180ISSUANCE COSTS$2,672$7,216$-$--
Sub-total Debt$918,213$927,193$1,131,673$874,682$(256,991)-22.71%
Total 3710 Sewer Enterprise$1,387,939$1,464,522$1,761,484$1,520,327$(271,157)-15.39%
3710 - Sewer Operating11/26/2013
33
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000Public WorksSubprogram:3700Sewer Enterprise
Element:3720MWRA
Budget Description:
The Town of Lexington pays the Massachusetts Water Resource Authority (MWRA) to treat and dispose of the Town's
sewage.
The FY2015 MWRA assessment is shown as a 10% 'placeholder' at this time. The preliminary FY2015 assessment will be
known in February, with the final assessment being approved by the MWRA Board of Directors in June 2014.
BudgetData(byObjectCode)
FY2012FY2013FY2014FY2015
Dollar Percent
Actual
ActualAppropriationRequestIncreaseIncrease
ObjectDescription
MWRA
521706,802,875$ 6,954,177$ 7,014,300$ 7,715,730$ 701,430$ 10.00%
Sub-total MWRA6,802,875$ 6,954,177$ 7,014,300$ 7,715,730$ 701,430$ 10.00%
Total 3720 MWRA$ 6,954,1776,802,875$ 7,014,300$ 7,715,730$ 701,430$ 10.00%
3720 - MWRA11/26/2013
34
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Q
Department Priority:of
Department:
Public Works
Program:3000 Public Works
Element:3120 Engineering
Accounting Dept #:
Supplemental Title:Engineering Inspector
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2015 & Future)
(FY2015 Only)FY2015 Request
Compensation
$0
51110Reg Wages$65,020$65,020
$0
Benefits$0
Expenses$0
$0
$0
$0
$0
TOTAL$0$65,020$65,020
T
PURPOSE / DESCRIPTION OF REQUES
This request would fund one (1) position for a full-time Engineering Inspector in the Engineering Division.
The Engineering staff provides numerous services to the Town of Lexington with a focus on Capital Improvement projects which
include street improvements, sidewalks repair and installation, dam repair, culvert replacements, stormwater repairs and upgrades,
sanitary sewer repair, water distribution replacements, streetscape improvements, and other miscellaneous improvements. In
addition to managing the design, permitting, nad construction of these projects, the Engineering Division is also responsible for the
issuance and inspections of over 500 permits annually which includes street openings, sewer connections, water connections, trench
permits, Right-of-way obstructions, and driveway permits. Additionally stormwater permits will be introduced soon as well. Due to
the numerous capital projects that are on-going it has proven to be difficult to provide the number of detailed inspections to the
roadway cuts as needed to ensure proper roadway patching is performed by the private contractors and utility companies. The long-
term damage to the roadway infrastructure is extremely costly if utility patches are not properly performed resulting in a decreased
life-cycle of the asset.
The addition of this position will allow for a dedicated inspector for the permits listed above. Additionally that inspector will allow
the Engineering Division to be more aggressive with preventative maintanence to the roadways as well as the bikeway such as
patching and cracksealing. Furthermore, it will allow other staffing more available time to perform illicit discharge monitoring
which leads to cleaner waterways in the Town. Response time to complaints of private roadwork and porr patches will also be
improved provided better customer service to the residents of Lexington.
SERVICE IMPLICATION
Without the addition of this staff person the inspections for roadway cuts will remain limited. The long-term impact to the life-cycle
of the roadways will be costly if the patches are not properly installed. Additionally, the stormwater illicit discharge detection as
well as our preventative maintanence program will likely remain at its current levels as there will not be available staff time to
increase the workload.
L:bud_supplemental request/Request Form.xls
11/22/2013
35
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:of
Department:Public Works
Program:3000 Public Works
Element:3310 Parks Division
Accounting Dept #:6510
Top Dressing (Sand and Gravel)
Supplemental Title:
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY15 Only)(FY15 & Future)FY14 Request
$0
Compensation
$0
$0
Benefits$0
Expenses$0
54176Sand & Gravel$8,000$8,000
$0
$0
$0
TOTAL$0$8,000$8,000
PURPOSE / DESCRIPTION OF REQUEST
The Town has invested over 2 million dollars in the center playfield complex over the last 2 years. There is a value in increasing
our top dressing program which will enhance the safety and playability for approximately 8 acres of athletic fields. Top dressing
has many key benefits to athletic fields; it increases surface condition for safety, allows for better turf density to develop, increases
drainage in moist areas, keeps organic matter from accumulating, and allows the subsoil to be more permeable. This additional
funding will be used to purchase materials needed to perform this cultural practice which will increase the useful life of the field.
SERVICE IMPLICATION
Failure to support this request will contradict one of the stated goals for the Parks Division which is to implement a proactive park maintenance
program to provide safe, well-maintained and aesthetically pleasing public grounds areas. Without adequate resources to properly maintain
these fields the grounds will deteriorate and become unsafe and unsightly.
FY15 DPW PIRs 11/22/2013
36
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:of
Department:Public Works
Program:3000 Public Works
Element:3320 Forestry
Accounting Dept #:6510
Supplemental Title:Tree Planting Program
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY15 Only)(FY15 & Future)FY14 Request
Compensation$0
$0
$0
Benefits$0
Expenses$0
52143Forestry Tree Svc$45,000$45,000
$0
$0
$0
TOTAL$0$45,000$45,000
PURPOSE / DESCRIPTION OF REQUEST
This Program Improvement Request is to assist with the current planting program that has already shown itself to be successful. In
order to increase and maintain the number of trees that are planted every year, the Tree Committee and DPW see the need to
contract out some of this work. With the high demand and calls that our forestry staff receive, tree planting has not been able to
keep pace with the 130 trees which are removed each year. In order to increase the number of tree plantings up to 130 we see the
need to have 70 of them planted by a contractor. The trees will be obtained from selected nurseries and from our own tree nursery
being made up of bare root, balled and burlap, and container grown trees. As part of the program, the contractor will provide follow
up care for these trees for one year consisting of watering, fertilization, and constant monitoring.
SERVICE IMPLICATION
Failure to support this request will contradict one of the stated goals for the forestry Division which is to implement a tree planting program
to provide shade, aesthetically pleasing species to all publicand private areas. Without adequate resources to this program may continue to
decline in planted trees per season and contuniue to fall short of replacing what is removed per year.
FY15 DPW PIRs 11/22/2013
37
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Q
Department Priority:of
Department:Public Works
Program:3400 Environmental Services
Element:DPW Compost Revolving Account
Accounting Dept #:2404211
W-4 Heavy Equipment Operator (Compost Facility)
Supplemental Title:
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2015 Only)(FY2015 & Future)FY2015 Request
$0
Compensation
5111Reg Wages$40,206$40,206
$0
BenefitsHealth Care$0
ExpensesDental$0
$0
$0
$0
$0
TOTAL$0$40,206$5,000
PURPOSE / DESCRIPTION OF REQUEST
This request will fund the new position of a W-4 Heavy Equipment Operator for the Compost Facility, which will be funded through the DPW
Revolving Account.
Each year the Hartwell Avenue Compost Facility (HACF) provides the town and the surrounding area with a valuable materials management
facility that cost effectively accepts and processes more than 60,000 cubic yards of leaves, yard waste and soil. Through proper composting
management techniques (windrow construction and turning, mixing, grinding, screening, etc.), these raw materials are processed into precious
"value added" products such as loam, compost and enriched topsoil that are used internally by DPW and other municipal departments or sold to
area landscapers. Revenue generated from this activity was $330,948 in FY09, $402,257 in FY10. It is expected to generate between $350,000 and
$400,000 each in FY11 and FY12, contingent upon staffing levels.
In order to support this level of operation, the Hartwell Avenue Compost Facility Business Plan has recommended dedicated staffing of at least tw
full-time heavy equipment operators and a seasonal employee. The staffing for weekend drop-off hours is supplemented by other DPW employees.
For the past several years the staffing has included one W-4 Recycling Facility Operator, an employee "borrowed" from another DPW division and
a seasonal employee. With the prospect of losing this borrowed employee eminent, we are proposing to hire an additional W-4 heavy equipment
operator to be funded from the Compost Revolving Account.
Under the purview of the Superintendent of Environmental Services, the volume of incoming and outgoing product has expanded each year.
Revenues generated from HACF activities (contractor yard waste permits & punch cards, compost product sales and the Arlington curbside yard
waste agreement) could continue to increase with additional staff support, the acceptance of food waste and other operational improvements. This
W-4 position is needed to assist in the provision of enhanced recycling and customer services, the acceptance and processing of food waste
outlined in the HACF Business Plan and assist with other operational duties. For example, additional staffing and
improved operations at the facility would allow residents more opportunities to recycle other difficult to manage materials like mercury bearing
items, scrap metal, wood and carpet, and may also allow us to accept and process food waste from area commercial food waste generators such as
local farmstand.
SERVICE IMPLICATION
In order to maintain current and future revenues and programs, this dedicated position is needed at the site. This employee will
assist in the processing of additional yard waste materials, monitor incoming yard waste, cardboard and other recycable materials
from residents and contractors, and perform a variety of technical tasks. By maintaining the status quo of borrowing an employee
from another DPW division, we continue to jeopardize the ability of that division to maintain its workload as well as compromise
the goals of the facility as outlined in the Business Plan.
L:bud_supplemental request/Request Form.xls
11/22/2013
38
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:of
Department:Public Works
Program:3000 Public Works
Element:3210 Highway Maintenance
Accounting Dept #:4220
Regulatory Sign Upgrades
Supplemental Title:
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY15 Only)(FY15 & Future)FY15 Request
$0
Compensation
N/A$0
$0
Benefits$0
Expenses$0
54100Supplies$24,462$24,462
$0
$0
$0
TOTAL$24,462$0$24,462
PURPOSE / DESCRIPTION OF REQUEST
The Federal Highway Administration (FHWA) has mandated that each municipality have an up-to-date inventory of its regulatory
signs and their retroreflectivity by 2014. Regulatory signs are used to inform motorists of traffic laws and regulations and all other
notifications if applicable. Examples include: STOP, SPEED LIMIT, YIELD, NO PARKING, DO NOT ENTER,
CROSSWALK, signage etc.
The Town conducted a retroreflectivity survey in 2013 and has a current inventory which provides location, classification, and
compliance standards with the local Town Code as well as the Manual of Uniform Traffic Control Devices (MUTCD).
This program improvement would be the first of three phases, bringing the Towns' signs into compliance with local and federal
codes. The above cost is for the materials needed to replace the signage that is out of compliance. The work will be preformed by
Highway Division personnel. The estimated cost for Phase I is $24,462. The work would take place in FY15. Phase I
replacement includes the critical regulatory signs such as, STOP, ONE-WAY, DO NOT ENTER, SPEED LIMIT, PEDESTRIAN
CROSSING, and SCHOOL ZONE.
Phase II is estimated at just under $20,000 which includes regulatory warning signs such as, NO RIGHT/LEFT TURN, KEEP
RIGHT, BICYCLE, and chevrons for curves. This work is proposed for FY16.
Phase III is estimated at just under $15,000 which includes regulatory signs such as, NO PARKING, BIKE ROUTES, and STATE
ROUTES. This work is proposed for FY17.
The anticipated life span of a regulatory sign is approximately 10-years.
SERVICE IMPLICATION
Non compliance with the FHWA mandate could effect federal funding. There is also an increased risk of motor vehicle and pedestrian
accidents.
FY15 DPW PIRs 11/22/2013
39
--
80,00083,000
500,000675,000740,000625,000480,000350,000
7,275,0001,649,2503,548,0001,700,0006,000,0003,000,0001,950,0003,780,0007,100,0002,000,0001,950,0003,120,000
13,246,207
$
TOTALS
$$$$$$$ $$$$$$ $ $$ $$ $ $ $
$ $
December 3rd, 2013
----
-------
496,000665,000340,000100,000600,000390,000660,000400,000390,000125,000
2,579,234
1,200,000
$ 59,851,457
$$$$$$$$$$$$
$
$ $ $ $ $ $ $ $ $ $
--------
--
496,000695,000340,000100,000400,000
600,000390,000660,000390,000125,000
2,562,8431,200,0006,550,000
$ 7,945,234
$ $ $$ $
$$ $ $ $ $$ $
$ $ $ $ $ $ $
$ $ $
----------
657,250685,000340,000100,000600,000390,000660,000400,000390,000125,000350,000
2,546,8511,200,000
$ 14,508,843
$$$$$$$$$$$$$
$
$ $ $ $ $ $ $ $ $
------
50,000
80,000
803,000340,000100,000600,000390,000900,000400,000525,000650,000390,000125,000440,000
6,675,0002,531,2501,200,000
$ $ $ $ $ $
$ 8,444,101
$$ $$ $$ $ $ $ $ $ $ $ $
$ $
$
-----
90,00040,00083,000
600,000700,000340,000100,000600,000390,000900,000500,000400,000150,000390,000125,000
3,026,0291,200,0003,120,000
12,754,029
$ 16,199,250
FY 2015FY 2016FY 2017FY 2018FY 2019
$ $ $$ $$ $ $ $ $ $ $ $
$ $ $$
$
$ $ $ $ $
PUBLIC WORKS TOTAL
Comprehensive Watershed Storm Water Management Study and ImplementationDam Repair
FY2015 Capital Budget - Public Works
Public Works FY2015 Five Year Capital Plan
321Center Streetscape Improvements327Automatic Meter Reading System520Equipment Replacement522Street Improvements523Storm Drainage Improvements and NPDES compliance524Sanitary Sewer
System Investigation and Improvements528Hydrant Replacement Program529Pump Station Upgrades554Street Acceptance557560Water Distribution System Improvements587Mass Ave - Three Intersections
Improvement644Sidewalk Improvement645672Battle Green Master Plan - Phase 3683Town Wide Culvert Replacement688Town-wide Signalization Improvements850Hartwell Avenue Infrastructure Improvements852Hast
ings Park Gazebo Repairs/Overhead Wires881Municipal Parking lot improvements883Bikeway Bridge Repairs
915Hartwell Avenue Compost Site Improvements917Traffic Island Renovation
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Center Streetscape Improvements02-Oct-08
Project Name:Date:
32117-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
321
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$600,000$175,000$0$0$0
$775,000
Construction$5,500,000
$0$5,500,000$0$0$0 CPA Purpose
$0$0$0$0$0
$0
Equipment
Open Space
$0$1,000,000$0$0$0
Contingency$1,000,000
Recreation
Historic
Totals$600,000$6,675,000$0$0$0$7,275,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 1December 3rd, 2013
11/26/2013 3:01:09 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Equipment Replacement30-Oct-08
Project Name:Date:
52010-Oct-13
Project ID Number:Revision Date:
Bill HadleyPublic Works
Submitted By:Department:Priority
781-274-8303whadley@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
FY2015 Capital Budget - Public WorksPage 2December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Equipment Replacement30-Oct-08
Project Name:Date:
52010-Oct-13
Project ID Number:Revision Date:
Bill HadleyPublic Works
Submitted By:Department:Priority
781-274-8303whadley@lexingtonma.gov
First Year Submission?Phone #:E-mail
Capital Funding Request
Recurring Cost
520
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0
$0
$0
0Years
Design/Engineer
$0$0$0$0$0
$0
Construction$0
$0$0$0$0$0 CPA Purpose
$700,000$803,000$685,000$695,000$665,000
Equipment$3,548,000
Open Space
$0$0$0$0$0
Contingency$0
Recreation
Historic
Totals$700,000$803,000$685,000$695,000$665,000$3,548,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 3December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Street Improvements02-Oct-08
Project Name:Date:
52224-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
522
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$20,000$20,000$20,000$20,000$20,000
$100,000
$13,146,207
Construction
$3,006,029$2,511,250$2,526,851$2,542,843$2,559,234
CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$0$0$0$0$0
$0
Contingency
Recreation
Historic
Totals$3,026,029$2,531,250$2,546,851$2,562,843$2,579,234$13,246,207
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 4December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Storm Drainage Improvements and NPDES compliance02-Oct-08
Project Name:Date:
52317-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
523
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0
$0
$0
0Years
Design/Engineer
$70,000$70,000$70,000$70,000$70,000
$350,000
Construction$1,350,000
$270,000$270,000$270,000$270,000$270,000 CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$0$0$0$0$0
Contingency$0
Recreation
Historic
Totals$340,000$340,000$340,000$340,000$340,000$1,700,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 5December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Storm Drainage Improvements and NPDES compliance02-Oct-08
Project Name:Date:
52317-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
FY2015 Capital Budget - Public WorksPage 6December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Sanitary Sewer System Investigation and Improvements02-Oct-08
Project Name:Date:
52421-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
524
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$200,000$200,000$200,000$200,000$200,000
$1,000,000
Construction$5,000,000
$1,000,000$1,000,000$1,000,000$1,000,000$1,000,000 CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$0$0$0$0$0
$0
Contingency
Recreation
Historic
$1,200,000$1,200,000$1,200,000$1,200,000$1,200,000$6,000,000
Totals
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 7December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Hydrant Replacement Program02-Oct-08
Project Name:Date:
52821-Oct-13
Project ID Number:Revision Date:
Bill HadleyPublic Works
Submitted By:Department:Priority
781-274-8303whadley@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
528
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0
$0
$0
0Years
Design/Engineer
$0$0$0$0$0
$0
Construction$500,000
$100,000$100,000$100,000$100,000$100,000 CPA Purpose
$0$0$0$0$0
$0
Equipment
Open Space
$0$0$0$0$0
Contingency$0
Recreation
Historic
Totals$100,000$100,000$100,000$100,000$100,000$500,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 8December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Pump Station Upgrades02-Oct-08
Project Name:Date:
52921-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
529
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$100,000$100,000$100,000$100,000$100,000
$500,000
$2,000,000
Construction
$400,000$400,000$400,000$400,000$400,000 CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$100,000$100,000$100,000$100,000$100,000
Contingency$500,000
Recreation
Historic
Totals$600,000$600,000$600,000$600,000$600,000$3,000,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 9December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Comprehensive Watershed Storm Water Management Study and Implementation02-Oct-08
Project Name:Date:
55717-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
557
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0
$0
$0
0Years
Design/Engineer
$65,000$65,000$65,000$65,000$65,000
$325,000
Construction$1,625,000
$325,000$325,000$325,000$325,000$325,000 CPA Purpose
$0$0$0$0$0
$0
Equipment
Open Space
$0$0$0$0$0
Contingency$0
Recreation
Historic
Totals$390,000$390,000$390,000$390,000$390,000$1,950,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 10December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Water Distribution System Improvements02-Oct-08
Project Name:Date:
56017-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
560
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$80,000$80,000$60,000$60,000$60,000
$340,000
Construction$3,440,000
$820,000$820,000$600,000$600,000$600,000 CPA Purpose
$0$0$0$0$0
$0
Equipment
Open Space
$0$0$0$0$0
Contingency$0
Recreation
Historic
Totals$900,000$900,000$660,000$660,000$660,000$3,780,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 11December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Mass Ave - Three Intersections Improvement04-Sep-09
Project Name:Date:
58717-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
25Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
587
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$50,000$0$0$0
$50,000
0Years
Design/Engineer
$500,000$0$0$50,000$0
$550,000
$6,500,000
Construction
$0$0$0$6,500,000$0
CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$0$0$0$0$0
$0
Contingency
Recreation
Historic
Totals$500,000$50,000$0$6,550,000$0$7,100,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 12December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Mass Ave - Three Intersections Improvement04-Sep-09
Project Name:Date:
58717-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
FY2015 Capital Budget - Public WorksPage 13December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Sidewalk Improvement02-Oct-08
Project Name:Date:
64410-Oct-13
Project ID Number:Revision Date:
Bill HadleyPublic Works
Submitted By:Department:Priority
781-274-8303whadley@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
644
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$0$0$0$0$0
$0
$2,000,000
Construction
$400,000$400,000$400,000$400,000$400,000 CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$0$0$0$0$0
Contingency$0
Recreation
Historic
Totals$400,000$400,000$400,000$400,000$400,000$2,000,000
Housing
$0$0$0$0$0
CPA Amt. Req.
FY2015 Capital Budget - Public WorksPage 14December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Sidewalk Improvement02-Oct-08
Project Name:Date:
64410-Oct-13
Project ID Number:Revision Date:
Bill HadleyPublic Works
Submitted By:Department:Priority
781-274-8303whadley@lexingtonma.gov
First Year Submission?Phone #:E-mail
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 15December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Dam Repair02-Oct-08
Project Name:Date:
64517-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
25Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
645
$10,000.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
5Years
Design/Engineer
$150,000$25,000$0$0$0
$175,000
$500,000
Construction
$0$500,000$0$0$0
CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$0$0$0$0$0
$0
Contingency
Recreation
Historic
Totals$150,000$525,000$0$0$0$675,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 16December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Battle Green Master Plan - Phase 318-Nov-09
Project Name:Date:
67210-Oct-13
Project ID Number:Revision Date:
David PinsonneaultPublic Works
Submitted By:Department:Priority
781-274-8354dpinson@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
672
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$90,000$125,000$0$0$0
$215,000
Construction$500,000
$0$500,000$0$0$0 CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$0$25,000$0$0$0
Contingency$25,000
Recreation
Historic
$90,000$650,000$0$0$0$740,000
Totals
Housing
$90,000$650,000$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 17December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Town Wide Culvert Replacement15-Sep-10
Project Name:Date:
68317-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
50Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
683
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$65,000$65,000$65,000$65,000$65,000
$325,000
$1,250,000
Construction
$250,000$250,000$250,000$250,000$250,000 CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$75,000$75,000$75,000$75,000$75,000
Contingency$375,000
Recreation
Historic
Totals$390,000$390,000$390,000$390,000$390,000$1,950,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 18December 3rd, 2013
11/26/2013 3:01:10 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Town-wide Signalization Improvements16-Sep-10
Project Name:Date:
68817-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
20Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
688
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$12,500$12,500$12,500$12,500$12,500
$62,500
Construction$562,500
$112,500$112,500$112,500$112,500$112,500
CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$0$0$0$0$0
Contingency$0
Recreation
Historic
Totals$125,000$125,000$125,000$125,000$125,000$625,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 19December 3rd, 2013
11/26/2013 3:01:11 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Hastings Park Gazebo Repairs/Overhead Wires12-Sep-12
Project Name:Date:
85210-Oct-22
Project ID Number:Revision Date:
B. HadleyPublic Works
Submitted By:Department:Priority
781-274-8303whadley@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
20Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
852
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$315,000$0$0$0$0
$315,000
$2,793,000
Construction
$2,793,000$0$0$0$0
CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$12,000$0$0$0$0
$12,000
Contingency
Recreation
Historic
Totals$3,120,000$0$0$0$0$3,120,000
Housing
$3,120,000$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 20December 3rd, 2013
11/26/2013 3:01:11 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Hastings Park Gazebo Repairs/Overhead Wires12-Sep-12
Project Name:Date:
85210-Oct-22
Project ID Number:Revision Date:
B. HadleyPublic Works
Submitted By:Department:Priority
781-274-8303whadley@lexingtonma.gov
First Year Submission?Phone #:E-mail
FY2015 Capital Budget - Public WorksPage 21December 3rd, 2013
11/26/2013 3:01:11 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Municipal Parking lot improvements11-Sep-13
Project Name:Date:
88117-Oct-13
Project ID Number:Revision Date:
John LivseyPublic Works
Submitted By:Department:Priority
781-274-8305jlivsey@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
20Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
881
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$40,000$0$0$0$0
$40,000
$400,000
Construction
$0$400,000$0$0$0
CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$0$40,000$0$0$0
$40,000
Contingency
Recreation
Historic
Totals$40,000$440,000$0$0$0$480,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 22December 3rd, 2013
11/26/2013 3:01:11 PM
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Traffic Island Renovation07-Nov-13
Project Name:Date:
917
Project ID Number:Revision Date:
D. PinsonneaultPublic Works
Submitted By:Department:Priority
781-274-8300 ext 1dpinson@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
917
$0.00
20152016201720182019Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$8,000$0$0$0$0
$8,000
$75,000
Construction
$75,000$0$0$0$0
CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$0$0$0$0$0
$0
Contingency
Recreation
Historic
Totals$83,000$0$0$0$0$83,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
FY2015 Capital Budget - Public WorksPage 23December 3rd, 2013
11/26/2013 3:01:11 PM
Town Clerk Requested Budget
Fiscal Year 2015
Submitted by:
Donna Hooper, Town Clerk
Board of Selectmen Presentation
rd
December 3, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General GovernmentSubprogram:8500 Town Clerk
Mission:
The Office of the Town Clerk serves as a primary provider of information and quality services to the community, working cooperatively
and in coordination with departments and groups while performing a variety of responsibilities to achieve established goals and comply
with state and local statutes.
Budget Overview:
The FY 2015 Requested Budget of the Town Clerk's Office of $479,353 is a decrease of $14,877 or 3.01% from the FY2014 budget.
This includes an $18,023 or 5.3% increase in compensation and a $32,900 or 21.37% decrease in expenses.
FY2014 Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were made
subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 budget, then the underlying
increase to compensation in FY2015 would be 1.02%, rather than 5.3% as shown in the Appropriation Summary.
The $32,900 or 21.37% decrease in expenses is due primarily to the one-time nature of funds for a $35,000 purchase of Electronic
Voting equipment for Town Meeting in FY2014.
Departmental Goals
*Continued development of coordinated Archives & Records Management Program;
*Enhancement and further implementation of Laserfiche Document Imaging System for records retention, electronic retention and
access, paperless electronic systems, and Archives/Records portal.
*Elections Administration - Ongoing review of town/state/federal elections with statutory requirements to provide legal and accessible
elections to Lexington voters while identifying potential building issues due to municipal and school building construction projects.
*Commonwealth of MA Electronic Vital Records Systems for births & marriages
Program Improvement Requests:
FY2015
DivisionRequest
Part-Time Municipal Clerks
$ 4,714
8510 - Admin
Total 8500 Town Clerk by type of request4,714$
Compensation
$ 4,714
Benefits
Expenses
Total 8500 Town Clerk by category of spending4,714$
TC Summary11/26/2013
page 1
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General Government Subprogram: 8500 Town Clerk
Budget Summary
FY 2012FY 2013 FY2014 FY2015DollarPercent
Funding Sources ActualActualEstimatedEstimatedIncreaseIncrease
Tax Levy305,678$ 371,672$ 419,200$ 402,871$ (16,329)$ -3.90%
Enterprise Funds (Indirects)-$ -$ -$ -$ -$ -
Directed Funding-$ -$ -$ -$ -$ 0.00%
Fees: Town Clerk$ 33,15137,629$ 31,100$ 31,100$ -$ 0.00%
Licenses & Permits: Town Clerk$ 48,59546,480$ 43,930$ 45,383$ 1,453$ 3.31%
Total 8500 Town Clerk389,787$ 453,418$ 494,230$ 479,353$ (14,877)$ -3.01%
FY 2012FY 2013 FY2014 FY2015DollarPercent
Appropriation Summary ActualActualAppropriationRequestIncreaseIncrease
Compensation296,836$ 337,600$ 340,255$ 358,278$ 18,023$ 5.30%
Expenses92,951$ 115,818$ 153,975$ 121,075$ (32,900)$ -21.37%
Total 8500 Town Clerk389,787$ 453,418$ 494,230$ 479,353$ (14,877)$ -3.01%
FY 2012FY 2013 FY2014 FY2015DollarPercent
Program SummaryActualActualAppropriationRequestIncreaseIncrease
Total 8510 Town Clerk Administration261,023$ 272,684$ 279,516$ 295,478$ 15,962$ 5.71%
Total 8520 Board of Registrars14,841$ 15,824$ 16,825$ 16,825$ -$ 0.00%
Total 8530 Elections79,590$ 132,779$ 153,850$ 120,450$ (33,400)$ -21.71%
Total 8540 Records Management34,333$ 32,131$ 44,039$ 46,601$ 2,562$ 5.82%
Total 8500 Town Clerk389,787$ 453,418$ 494,230$ 479,353$ (14,877)$ -3.01%
FY 2012FY 2013 FY2014 FY2015DollarPercent
Object Code Summary ActualActualAppropriationRequestIncreaseIncrease
Salaries & Wages295,149$ 332,435$ 335,455$ 355,278$ 19,823$ 5.91%
Overtime1,687$ 5,165$ 4,800$ 3,000$ (1,800)$ -37.50%
Personal Services296,836$ 337,600$ 340,255$ 358,278$ 18,023$ 5.30%
Contractual Services80,635$ 105,664$ 104,700$ 107,850$ 3,150$ 3.01%
Utilities1,600$ 1,524$ 2,500$ 3,000$ 500$ 20.00%
Supplies9,216$ 10,130$ 11,575$ 10,025$ (1,550)$ -13.39%
Small Capital1,500$ (1,500)$ 35,200$ 200$ (35,000)$ -99.43%
Expenses92,951$ 115,818$ 153,975$ 121,075$ (32,900)$ -21.37%
Total 8500 Town Clerk389,787$ 453,418$ 494,230$ 479,353$ (14,877)$ -3.01%
Note:The FY2014 Appropriation includes supplemental appropriations of $29,300 to Compensation and $25,200 to Expenses for the
costs of Special Congressional Elections in calendar year 2013.
TC Summary11/26/2013
page 2
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General Govern Subprogram: 8500 Town Clerk
Authorized/Appropriated Staffing FY 2012FY 2013FY 2014FY 2015
BudgetBudgetBudgetRequest
Town Clerk1111
Assistant Town Clerk1111
Administrative Assistant1111
Information Specialist0000
Municipal Clerk 0.910.910.910.91
Archivist/Records Manager0.460.460.460.46
4.374.374.374.37
Total FTE
Total FT/PT3 FT /3 PT3 FT/ 3 PT3 FT/ 3 PT3 FT/ 3 PT
Authorized Staffing11/26/2013
page 3
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General Government Subprogram: 8500 Town Clerk
Element:8510Town Clerk Administration
Budget Description:
The Town Clerk acts as the Town's recording officer, registrar of vital statistics, and chief election official. The Town Clerk certifies official
actions of the Town--including Town Meeting bylaw adoption and appropriations--signs notes for borrowing and certifies official
documents. The Town Clerk also registers all vital events within Lexington, records and preserves birth, marriage & death records to
provide a basis for the Commonwealth's central vital records system. The Town Clerk is the keeper of the seal, administers the oath of
office to elected and appointed members of boards and committees; maintains records of adopted municipal codes, regulations, bylaws,
oaths of office, resignations, appointments, and submits general bylaws and zoning bylaws to the Attorney General for approval. Staff
issue licenses and permits and serve as central information point for the Town. Requested funding in element 8510 maintains staffing
levels, staff development, annual bond insurance for the Town Clerk and Assistant Town Clerk, annual licensing of dogs, and general
office operations.
8510 Town Clerk Administration: The Town Clerk's Office staffing request remains the same, 3 full-time and 2 part-time. The budget
reflects contractual obligations from all existing contractual settlements. Overall, the FY2015 budget request reflects a $15,962 or 5.71%
increase, with Compensation increasing by $16,262 or 6.21%, and Expenses decreasing $300 or 1.7%.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements
that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation
(budgeted for separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 1.2%
increase, rather than the 6.21% increase shown in the table below.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES217,718$ 226,411$ 227,235$ 239,449$ 12,213$ 5.37%
51144LONGEVITY-$ -$ 400$ 600$ 200$ 50.00%
51150REGULAR P/T WAGES29,222$ 32,217$ 34,281$ 38,129$ 3,848$ 11.23%
Sub-total Compensation246,940$ 258,628$ 261,916$ 278,178$ 16,262$ 6.21%
52110CONTRACTUAL SERVICES5,809$ 3,497$ 4,500$ 4,200$ (300)$ -6.67%
52111PRINTING/FORMS-$ -$ -$ -$ -$ -
52120PROFESSIONAL SERVICES-$ -$ -$ -$ -$ -
52182LEASE AGREEMENTS2,643$ 2,643$ 3,750$ 4,000$ 250$ 6.67%
52183MILEAGE-$ -$ -$ -$ -$ -
52184BINDING & ARCHIVING-$ -$ 100$ 100$ -$ 0.00%
52185POSTAGE-$ -$ -$ -$ -$ -
52186PROFESSIONAL DEVELOPMENT-$ -$ 2,500$ 2,500$ -$ 0.00%
52187TRAVEL577$ 879$ 500$ 500$ -$ 0.00%
52188SEMINARS507$ 447$ 4,000$ 3,300$ (700)$ -17.50%
54100SUPPLIES2,953$ 2,362$ 750$ 900$ 150$ 20.00%
54111OFFICE SUPPLIES1,218$ 3,843$ 1,000$ 1,300$ 300$ 30.00%
54113MEMBERSHIP/DUES375$ 385$ 500$ 500$ -$ 0.00%
54500SMALL EQUIPMENT-$ -$ -$ -$ -$ -
54706OFFICE EQUIPMENT-$ -$ -$ -$ -$ -
Sub-total Expenses14,083$ 14,057$ 17,600$ 17,300$ (300)$ -1.70%
Total 8510 Town Clerk Administration261,023$ 272,684$ 279,516$ 295,478$ 15,962$ 5.71%
8510 - Town Clerk Adminpage 411/26/2013
Town of Lexington
FY 2015 Budget Development
s
Departmental Budget Request
Program:8000General Government Subprogram:8500 Town Clerk
Element:8520Board of Registrars
Budget Description:
Registrars, appointed by the Board of Selectmen, are responsible for promoting voter registration, maintaining voter records, and
ruling on voter eligibilities. Stipends for the Board of Registrars remain level funded. Annual voter confirmation mailing is conducted
along with removal of voters from voting list in accordance with state statute. Annual Town Census and publishing List of Residents
is funded through this element. Notification to voters not responding to annual census is funded through this element.
8520 Registration: Registrar stipends remain level funded for 3 appointed Registrars. Expenses are related to costs associated
with maintaining voter registration rolls, annual census, printing of annual list of residents, and voter notifications.
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES344$ -$ -$ -$ -
51512STIPENDS481$ 878$ 825$ 825$ -$ 0.00%
Sub-total Compensation825$ 878$ 825$ 825$ $ --100.00%
52110CONTRACTUAL SERVICES13,624$ 14,946$ 14,500$ 14,500$ -$ 0.00%
54100SUPPLIES392$ -$ 1,500$ 1,500$ -$ 0.00%
Sub-total Expenses14,016$ 14,946$ 16,000$ 16,000$ -$ 0.00%
Total 8520 Board of Registrars$ 15,8214,841$ 16,8254$ 16,825$ -$ 0.00%
8520 - Registrarpage 511/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program8000General GovernmentSubprogram: 8500 Town Clerk
Element:8530Elections
Budget Description:
Elections administration includes conduct of local, state and national elections along with the monitoring of candidate certifications
and referenda and initiative petitions. Staff provide information on campaign finance law, election procedures, ballot initiatives, and
voter information. Election preparations are coordinated with, and with support from, various town departments including Public
Works, Police, Fire, and School facilities.
8530 Elections:
The Elections Division budget reflects an overall $33,400 or 21.71% decrease in FY2015. Compensation is decreasing $300 or
0.58%, while Expenses are decreasing $33,100 or 32.28%. The FY2015 expenses request continues to include $5,000 in funding
to support management of the electronic voting system for Town Meeting. It does not include funding for the initial purchase of the
system, which was a one-time FY2014 expense and is reflected in the $35,000 decrease in 54500 Small Equipment.
Request includes funding for THREE scheduled elections and ONE Special Town Meeting. The FY2014 appropriation included
funding for purchase and implementation of electronic voting system for town meeting. Accounting for the one-time nature of this
purchase, there is still an underlying $1,900 net increase in election expenses. This is primarily due to anticipated increase in police
detail expenses and meal expense for the November 2014 state election.
)
Budget Data (by Object Code
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51130OVERTIME1,687$ 5,165$ 4,800$ 3,000$ (1,800)$ -37.50%
51144LONGEVITY-$ -$ -$ -$ -
51150REGULAR P/T WAGES-$ -$ -$ -$ -
51151SEASONAL P/T WAGES24,288$ 52,344$ 46,500$ 48,000$ 1,500$ 3.23%
51512STIPENDS-$ -$ -$ -$ -
Sub-total Compensation25,974$ 57,509$ 51,300$ 51,000$ (300)$ -0.58%
52110CONTRACTUAL SERVICES9,659$ 11,258$ 9,900$ 9,000$ (900)$ -9.09%
52111PRINTING/FORMS17,300$ 13,203$ 13,800$ 13,800$ -$ 0.00%
52120PROFESSIONAL SERVICES-$ -$ -$ -$ -
52127POLICE DETAILS16,130$ 40,563$ 31,100$ 33,000$ 1,900$ 6.11%
52142EQUIP/SERVICE-$ 1,000$ 500$ 1,000$ 500$ 100.00%
52180CATERING/MEALS1,222$ 1,897$ 500$ 2,000$ 1,500$ 300.00%
52183MILEAGE-$ -$ 50$ 150$ 100$ 200.00%
52184BINDING & ARCHIVING-$ -$ -$ -$ -
52185POSTAGE4,500$ 5,600$ 5,200$ 5,500$ 300$ 5.77%
52186PROFESSIONAL DEVELOPMENT-$ -$ -$ -$ -
52187TRAVEL-$ -$ -$ -$ -
52188SEMINARS-$ -$ -$ -$ -
52207CELLPHONES/PAGERS1,600$ 1,524$ 2,500$ 3,000$ 500$ 20.00%
54100SUPPLIES-$ 460$ 3,000$ 1,000$ (2,000)$ -
54111OFFICE SUPPLIES1,705$ 1,265$ 1,000$ 1,000$ -$ 0.00%
54113MEMBERSHIP/DUES-$ -$ -$ -$ -$ -
54500SMALL EQUIPMENT1,500$ (1,500)$ 35,000$ -$ (35,000)$ -
54706OFFICE EQUIPMENT$ --$ -$ -$ -$ -
Sub-total Expenses53,616$ 75,270$ 102,550$ 69,450$ (33,100)$ -32.28%
Total 8530 Elections79,590$ 132,779$ 153,850$ 120,450$ (33,400)$ -21.71%
8530 - Electionspage 611/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General Government Subprogram: 8500 Town Clerk
Element:8540Archives & Records Management
Budget Description:
Archives and Records Management element addresses inventory and retention of records and documents, proper maintenance and storage
of records, preservation of documents, and public access to public records and information. The FY2015 budget continues authorized
funding for a part-time Archivist/Records Manager position.
8540 Archives & Records Management: Requested FY2015 funding covers annual updates to Code of Lexington, electronic document
management, confidential records shredding contractual services, contractual archival services, and some document treatment &
microfilming. Line 52184 funds non-CPA eligible expenses for records management - maintenance, treatment/digitization. CPA support is
not requested for FY2015.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements
that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation
(budgeted for separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 1.7%
increase rather than the 7.86% increase shown in the table below.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51150REGULAR P/T WAGES23,097$ 20,585$ 26,214$ 28,276$ 2,062$ 7.86%
Sub-total Compensation23,097$ 20,585$ 26,214$ 28,276$ 2,062$ 7.86%
52110CONTRACTUAL SERVICES781$ 1,102$ 1,500$ 2,000$ 500$ 33.33%
52111PRINTING/FORMS$ --
52120PROFESSIONAL SERVICES3,931$ 6,000$ 6,500$ 5,500$ (1,000)$ -15.38%
52142EQUIP/SERVICE-$ -$ 100$ -$ (100)$ -100.00%
52183MILEAGE-$ -$ 100$ 150$ 50$ 50.00%
52184BINDING AND ARCHIVING2,890$ 2,629$ 4,500$ 5,000$ 500$ 11.11%
52185POSTAGE-$ -$ -$ -$ -
52186PROFESSIONAL DEVELOPMENT-$ -$ 200$ 750$ 550$ 275.00%
52187TRAVEL156$ -$ 200$ 200$ -$ 0.00%
52188SEMINARS905$ -$ 700$ 700$ -$ 0.00%
54100SUPPLIES1,858$ 1,208$ 3,000$ 3,000$ -$ 0.00%
54111OFFICE SUPPLIES-$ 107$ 225$ 225$ -$ 0.00%
54113MEMBERSHIP/DUES715$ 500$ 600$ 600$ -$ 0.00%
54500SMALL EQUIPMENT-$ -$ 200$ 200$ -$ 0.00%
54706OFFICE EQUIPMENT$ --$ -$ -$ -
Sub-total Expenses11,236$ 11,546$ 17,825$ 18,325$ 500$ 2.81%
Total 8540 Records Management34,333$ 32,131$ 44,039$ 46,601$ 2,562$ 5.82%
8540 - Records Managementpage 711/26/2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Q
Department Priority:1 of 1
Department:Town Clerk
Program:Town Clerk - Personal Services
Element:8510
Accounting Dept #:
Supplemental Title:Part-time Municipal Clerks \[113H\]
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2015 Only)(FY2015 & Future)FY2015 Request
Compensation$0
$4,714$4,714
Benefits$0
Expenses$0
$0
$0
$0
$0
TOTAL$0$4,714$4,714
PURPOSE / DESCRIPTION OF REQUEST
Staffing in the Town Clerk's Office consists of 3 full-time and 3 part-time positions.
The 3 part-time positions include 2 part-time municipal clerk \[113H\] and 1 part-time archivist \[GR7\] positions.
The part-time municipal clerk positions were created in 2004 as a result of the defeated 2003 override vote which
eliminated 1 full-time municipal clerk position (35 hours).
Current hours funded for the part-time municipal clerk positions are
1 @ 17 hrs/week and 1 @ 15 hrs/week, for a total of 32 hrs/week. \[ FY15 rates 1 @ 24.89, 3 @ 21.92\] $90.65/wk x 52
weeks\]
Request is for an additional 4 hrs (1 + 3) total, bringing the total to 18 hours per week, or a combined 36 hours per week.
Additional requested hours are to cover additional workload for records management responsibilities - electronic
document processing, archiving & document management of the many documents created within the organization and
submitted to the Town Clerk's Office for permanent retention and electronic retrieval within the organization and by the
interested public via the web site which includes use of the Laserfiche document retention system.
SERVICE IMPLICATION
L:bud_supplemental request/Request Form.xls
11/22/2013
Page 8
Board of Selectmen Requested Budget
Fiscal Year 2015
Submitted by:
Lynne Pease, Executive Clerk
Board of Selectmen Presentation
rd
December 3, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General GovernmentSubprogram:8100Board of Selectmen
Mission:T he Board of Selectmen is a representative policy making body. It is the mission of the Board to work together in a collegial way that
is respectful of the full range of views, not only of the Board itself, but the entire community. The Board is committed to assuring that all of those
views are fairly heard, presented in a way that is open and honest and in a way that brings together a wider group of people and move forward
together for the good of the community.
Budget Overview:
The recommended FY2015 budget reflects an increase of $9,312 or 0.86% over the FY2014 budget. This includes an increase of $312 or 0.24%
in compensation to cover step increases and coverage for vacation, and a decrease of $8,500 or 1.57% in expenses. Legal and the Town Report
maintain level funding in FY2015.
The Board of Selectmen is the executive policy setting branch of Town government, as established by the Selectmen-Town Manager Act. The
Board consists of five members, each elected for staggered three-year terms, who serve without salary or financial compensation. The
Selectmen are responsible for the general direction and management of the property and affairs of Town government, and appoint the Town
Manager who is responsible for the daily operations of the Town.
An Executive Secretary is appointed each year by the Board to assist the Board and to perform such duties as the Board may direct. She is
assisted by one part-time Municipal Clerks.
The Selectmen's staff provide support to the Board and serve as liaison between the public and the Board. They prepare the warrant and assist
the Selectmen in answering the public's questions about the decisions and work of the Board. They also receive all contributions to the
Selectmen Gift Accounts, the Fund for Lexington, PTA Scholarships, LEF, and all Trustees of Public Trust Funds.
Staff manage the licensing and permitting process for the Board (the licensing authority). These licenses include alcoholic beverage, auctioneer,
cable television, common victualler, entertainment, gasoline storage, innkeeper, lodging house, theater, Class I, II and III for the sale of used
cars, vehicles for hire such as common carrier, limousine and taxi cab and coin-operated game machines.
Annually, the staff maintain approximately 500 Selectmen appointments to more than 50 committees.
The Selectmen's Office notifies Lexington residents of all elections through the warrant and prepares the warrant for the Annual and Special
Town meetings.
Program Improvement Request:
Program Improvement Request:FY 2015
Division
Requested
NONE
Total 8300 Town Committees by type of request-$
Compensation$ -
Benefits$ -
Expenses$ -
Total 8300 Town Committees by category of spending-$
page 1
BOS Summary11/26/2013
Town of Lexington
FY 2014 Budget Development
Departmental Budget Requests
Program:8000General GovernmentSubprogram:8100Board of Selectmen
Budget Summar
y
Funding Sources (All Funds)FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualEstimatedEstimatedIncreaseIncrease
Tax Levy412,086$ 477,040$ 585,998$ 567,092$ (18,906)$ -3.23%
Enterprise Funds (Indirects)1,083$ 1,048$ 1,048$ 1,048$ -$ 0.00%
Revolving Funds- - - - - -
PEG Access429,128$ 429,128$ 420,000$ 450,000$ 30,000$ 7.14%
Fees- - - - - -
Licenses & Permits$ 79,55568,900$ 81,680$ 78,850$ (2,830)$ -3.46%
Total 8100 Board of Selectmen 911,197$ 986,770$ 1,087,678$ 1,096,990$ 9,312$ 0.86%
Appropriation Summary (All Funds)FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
Compensation93,003$ 97,027$ 127,853$ 128,165$ 312$ 0.24%
Expenses506,064$ 542,206$ 542,325$ 550,825$ 8,500$ 1.57%
Legal305,187$ 340,592$ 410,000$ 410,000$ -$ 0.00%
Town Report6,942$ 6,945$ 7,500$ 8,000$ 500$ 6.67%
Total 8100 Board of Selectmen 911,197$ 986,770$ 1,087,678$ 1,096,990$ 9,312$ 0.86
%
FY 2012FY 2013 FY2014 FY2015DollarPercent
Program Summary (All Funds)
ActualActualAppropriationRequestIncreaseIncrease
Total 8110 Selectmen's Office179,068$ 189,233$ 220,178$ 228,990$ 8,812$ 4.00%
Total 8120 Legal305,187$ 340,592$ 410,000$ 410,000$ -$ 0.00%
Total 8130 Town Report6,942$ 6,945$ 7,500$ 8,000$ 500$ 6.67%
Total 8140 PEG Access420,000$ 450,000$ 450,000$ 450,000$ -$ 0.00%
Total 8100 Board of Selectmen911,197$ 986,770$ 1,087,678$ 1,096,990$ 9,312$ 0.86%
Object Code Summary (All Funds)FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
Salaries & Wages93,003$ 97,027$ 127,853$ 128,165$ 312$ 0.24%
Overtime-$ -$ -$ -$ -$ 0.00%
Personal Services93,003$ 97,027$ 127,853$ 128,165$ 312$ 0.24%
Contractual Services784,896$ 847,321$ 933,825$ 942,825$ 9,000$ 0.96%
Utilities-$ -$ -$ -$ -$ -
Supplies31,881$ 42,422$ 25,000$ 25,000$ -$ 0.00%
Small Capital1,416$ -$ 1,000$ 1,000$ 1,500$ -
Expenses818,193$ 889,743$ 959,825$ 968,825$ $ 0.94%9,000
Total 8100 Board of Selectmen911,197$ 986,770$ 1,087,678$ 1,096,990$ 9,312$ 0.86%
FY 2012FY 2013 FY2014 FY2015DollarPercent
Appropriation Summary (General Fund)
ActualActualAppropriationRequestIncreaseIncrease
Compensation93,003$ 97,027$ 127,853$ 128,165$ 312$ 0.24%
Expenses86,064$ 92,206$ 92,325$ 100,825$ 8,500$ 9.21%
Legal305,187$ 340,592$ 410,000$ 410,000$ -$ 0.00%
Town Report6,942$ 6,945$ 7,500$ 8,000$ 500$ 6.67%
Total 8100 Board of Selectmen 491,197$ 536,770$ 637,678$ 646,990$ 9,312$ 1.46%
Appropriation Summary (Non General Fund)FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
Compensation-$ -$ -$ -$ -$ -
Expenses
PEG Access420,000$ 450,000$ 450,000$ 450,000$ -$ 0.00%
Total 8100 Board of Selectmen 420,000$ 450,000$ 450,000$ 450,000$ -$ 0.00%
page 2
BOS Summary11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General GovernmentSubprogram:8100Board of Selectmen
FY 2011FY 2012FY 2013FY 2014
getBudgetBudgetRecommended
Bud
Executive Clerk0.940.940.940.94
Part-Time Municipal Clerk0.560.560.561.00
Total FTE1.501.501.501.94
Total FT/PT0 FT/ 2 PT0 FT/ 2 PT0 FT/ 2 PT1FT/2 PT
Authorized Staffing page 3 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General GovernmentSubprogram:8100 Board of Selectmen
Element:8110Selectmen's Office
Budget Description:
The Board of Selectmen's budget is increasing $8,812 or 4%. Wage increases include in-lieu-of-step increases of 4 percent for all
employees of the Selectmen's office. Regular Part-Time Wages also includes compensation for night meetings for the Executive Clerk
and Assistant . Expenses include yearly membershis in MMA, MAPC, Greater Boston Convention & Visitor Center and Greater
Merrimack Convention and Visitor Center.
The Board of Selectmen is the executive policy setting branch of Town government, as established by the Selectmen-Town Manager
Act. The Board consists of five members, each elected for staggered three-year terms, who serve without salary or financial
compensation. The Selectmen are responsible for the general direction and management of the property and affairs of Town
government, and are the employer of the Town Manager. The Executive Clerk is appointed each year by the Board to assist the
Board and to perform such duties as the Board may direct. The Executive Clerk employees additional staff. The Selectmen's staff
provides support to the Board and serve as liaision between the public and the Board. They prepare the warrant and assist the
Selectmen in answering the public's questions about the decisions and work of the Board. They also receive all contributions to
Selectmen Gift Accounts, the Fund for Lexington, PTA Scholarships, LEF, and all Trustees of Public Trust funds. Office staff manage
the licensing and permitting process for the Board (the licensing authority). These licenses include alcholic beverage, auctioneer,
cable television, common victualler, entertainment, gasoline storage, innkeeper, lodging house, theater, Class I, II and III for the sale
of used cars, vehicles for hire such as common carrier, limousine and taxi cab and coin operated game machines. Annually, the staff
maintains over 400 Selectmen appointments to more than 50 committees. The Selectmen's Office notifies Lexington residents of all
national, state and local elections through the warrant and prepares the warrant for the Annual and Special Town meetings.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES71,896$ 76,268$ 101,908$ 78,188$ (23,720)$ -23.28%
51120OTHER COMPENSATION-$ -$ 4,237$ (4,237)$ -
51144LONGEVITY-$ -$ 344$ 400$ 56$ 16.28%
51150REGULAR P/T WAGES21,107$ 20,759$ 21,364$ 49,577$ 28,213$ 132.06%
Sub-total Compensation93,003$ 97,027$ 127,853$ 128,165$ 312$ 0.24%
52110CONTRACTUAL SERVICES5,755$ 1,534$ 14,825$ 14,825$ -$ 0.00%
52111PRINTING/FORMS375$ 1,134$ 1,000$ 1,000$ -$ 0.00%
52125RETIREMENT 95$ 141$ -$ -$ -
52128ADVERTISING796$ 904$ 1,000$ 1,000$ -$ 0.00%
52180CATERING210$ 155$ 500$ 500$ -$ 0.00%
52182LEASE AGREEMENTS-$ 178$ 500$ 2,500$ 2,000$ 400.00%
52185POSTAGE/MAILING-$ -$ 500$ 500$ -$ 0.00%
52186PROFESSIONAL DEVEL537$ 645$ 500$ 500$ -$ 0.00%
52188SEMINARS-$ 45,000$ 1,500$ 1,500$ -$ 0.00%
5218945,000AUDIT$ 93$ 46,000$ 52,500$ 6,500$ 14.13%
52200UTILITIES-$ -$ -$ -$ -
54100SUPPLIES3,581$ -$ 2,000$ 2,000$ -$ 0.00%
54101300TH ANNIVERSARY-$ 25,000$ -$ -$ #DIV/0!
54111OFFICE SUPPLIES737$ 1,481$ 2,000$ 2,000$ -$ -
54113MEMBERSHIPS/DUES/SUBS.27,563$ 15,941$ 21,000$ 21,000$ -$ 0.00%
54706OFFICE EQUIPMENT1,416$ -$ 1,000$ 1,000$ -$ -
Sub-total Expenses86,064$ 92,206$ 92,325$ 100,825$ 8,500$ 9.21%
Total 8110 Selectmen's Office179,068$ 189,233$ 220,178$ 228,990$ 8,812$ 4.00%
PEG TV Revolving Fund
52110CONTRACTUAL SERVICES420,000$ 450,000$ 450,000$ 450,000$ -$ 0.00%
Sub-Total Revolving Fund420,000$ 450,000$ 450,000$ 450,000$ -$ 0.00%
Total 8110 LexMedia420,000$ 450,000$ 450,000$ 450,000$ -$ 0.00%
8110 - Selectmenpage 411/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General GovernmentSubprogram:8100 Board of Selectmen
Element:8120Legal
Budget Description:
The Board of Selectmen annually appoints a Town Counsel to provide legal service to the Town and to represent the Town in litigation. The
Town is currently represented by the law firm of Anderson & Kreiger, William L. Lahey, Esquire. The current appointment is for one year,
effective through March 31, 2014. Town Counsel prepares and reviews contracts and other legal documents. The Town uses legal counsel to
handle a variety of matters. Town Counsel also prepares and reviews articles for the Town Meeting Warrant and attends the Town Meeting
and when necessary meetings of the Board of Selectmen. Town Counsel regularly reports on the status of all litigation affecting the Town to
the Board of Selectmen and to the citizens annually in the Town Report. $10,000 was added to use for HATS related issues.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
52110CONTRACTUAL SERVICES960$ 10,566$ 410,000$ 410,000$ -$ -
52120LAW DEPT PROF SERVICES35,208$ 2,085$ -$ -$ -$ -
52123LEGAL SERVICES304,227$ 330,027$ -$ -$ -$ -
Sub-total Expenses305,187$ 340,592$ 410,000$ 410,000$ -$0.00%
Total 8120 Legal305,187$ 340,592$ 410,000$ 410,000$ -$ 0.00%
8120 - Legalpage 511/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General Government
Subprogram:8100 Board of Selectmen
Element:8130Town Report
Budget Description:
The Town's Annual Report provides information on the activities of Town departments, boards and committees, and provides financial
information on the Town. Publication of the Town Report is required by State law and the Town's General By-Laws. The Town Report
Committee is a volunteer committee appointed by the Board of Selectmen. It produces the Report with the help of the departments,
boards and committees. The Committee gathers information, edits drafts, proofreads final copies, and works with a professional designer
to prepare document for printing. The Town Report is distributed in March of each year. 1,000 copies are distributed annually at Town
Meeting and are also available, free of charge, at the Town Office Building, Cary Library, and the Lexington Senior Center. The Town
Report is also posted on the town's web page.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
52110TOWN REPORT CONT SVCS2,000$ 2,000$ 2,500$ 2,500$ -$ 0.00%
52111PRINTING/FORMS4,942$ 4,945$ 5,000$ 5,500$ 500$ 10.00%
Sub-total Expenses6,942$ 6,945$ 7,500$ 8,000$ 500$6.67%
Total 8130 Town Report6,942$ 6,945$ 7,500$ 8,000$ 500$ 6.67%
8130 - Town Reportpage 611/26/2013
Town Committees Requested Budget
Fiscal Year 2015
Submitted by:
Melissa Jones, Management Fellow
Board of Selectmen Presentation
rd
December 3, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General GovernmentSubprogram: 8300 Town Committees
Mission:
Town Committees includes the Appropriation Committee, Capital Expenditures Committee, Public Celebrations Committee and
various boards and committees appointed by the Board of Selectmen, Moderator and the Town Manager.
Budget Overview:
There is no recommended increase or decrease over FY 2014 in the Town Committees Budget.
.
Program Improvement Request:FY 2015
Division
Requested
Total 8300 Town Committees by type of request$ -
Compensation$ -
Benefits$ -
Expenses$ -
Total 8300 Town Committees by category of spending$ -
Authorized Staffing:
Beginning in FY2011 the Financial Committees appropriation includes funds for a part-time employee. This person is responsible for
taking minutes for the Appropriations and Capital Committees
Town Committees Summarypage111/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General Government
Subprogram: 8300 Town Committees
Budget Summary
FY 2012FY 2013 FY2014 FY2015 DollarPercent
ActualEstimatedEstimatedIncreaseIncrease
Funding Sources Actual
Tax Levy$ 38,870$ 60,077$ 47,000$ 47,000$ - 0.00%
Total 8300 Town Committees$38,870$60,077$47,000$ 47,000$ -0.00%
FY 2012FY 2013 FY2014 FY2015 DollarPercent
Appropriation Summary ActualActualAppropriationRequestIncreaseIncrease
Compensation$ 997$ 5,845$ 6,000$ 6,000$ - 0.00%
Expenses$37,873$54,232$41,000$ 41,000$ -0.00%
Total 8300 Town Committees$38,870$60,077$47,000$ 47,000$ -0.00%
FY 2012FY 2013 FY2014 FY2015 DollarPercent
ActualAppropriationRequestIncreaseIncrease
Program Summary Actual
Total 8310 Financial Committees$ 1,153$ 6,225$ 7,500$ 7,500$ - 0.00%
Total 8320 Misc. Boards & Committees$ 2,134$ 2,178$ 4,500$ 4,500$ - 0.00%
Total 8330 Town Celebrations$ 35,583$ 51,675$ 35,000$ 35,000$ - 0.00%
Total 8300 Town Committees$38,870$60,077$47,000$ 47,000$ -0.00%
FY 2012FY 2013 FY2014 FY2015 DollarPercent
ActualAppropriationRequestIncreaseIncrease
Object Code Summary Actual
Salaries & Wages$ 997$ 5,845$ 6,000$ 6,000$ - 0.00%
Overtime$ -$ -$-$ -$ - -
Compensation$ 997$ 5,845$ 6,000$ 6,000$ -0.00%
Contractual Services$ 2,312$ 1,737$ 4,000$ 4,000$ - 0.00%
Utilities$ - $ - $ -$ -$ - -
Supplies$ 35,887$ 52,495$ 37,000$ 37,000$ 0.00%-
Small Capital$ -$ -$-$ -$ - -
Expenses$ 38,199$ 54,232$ 41,000$ 41,000$ -0.00%
Total 8300 Town Committees$39,196$60,077$47,000$ 47,000$ -0.00%
Town Committees Summarypage211/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Subprogram:8300 Town Committees
Program8000General Government
Element8310Financial Committees
Budget Description:
The Town of Lexington has several committees that monitor the Town's finances and provide recommendations to Town Meeting.
Two of these committees are the Appropriations Committee and the Capital Expenditures Committee. There is no recommended
increase or decrease over FY 2014.
Appropriations Committee: The Appropriations Committee is a nine-member board appointed by the Town Moderator. Members are
appointed to three-year overlapping terms.
The Committee's charge is to evaluate fiscal policies and priorities set by the Board of Selectmen for Town Meeting. The Committee
advises Town Meeting members on financial proposals, analyzes operating budget proposals, makes fiscal projections, and reviews
funding for proposed capital improvements. In addition, the Committee's approval is required to use reserve funds for unanticipated
operating costs (see element 2310, "Reserve Fund," for details).
In addition to its statutory responsibilities, the Committee has been involved in promoting a clear and accurate presentation of
financial information to members of Town Meeting. The committee also encourages the timely distribution of financial information to
Town Meeting members and other decision makers. They are responsible for maintaining relationships with regional and statewide
organizations devoted to exploring solutions to municipal finance and budgeting problems.
Capital Expenditures Committee: The Capital Expenditures Committee is a five-member board appointed by the Town Moderator.
Members are appointed to three-year overlapping terms.
The Capital Expenditures Committee makes recommendations to Town Meeting concerning capital expenditures requests from town
boards and departments that may be required within the ensuing 5 year period. The Committee considers the relative need, timing,
and cost of these projects; the adequacy thereof; and the effect these expenditures might have on the financial position of the town.
Prior to each annual Town Meeting, the Committee prepares, publishes, and distributes a report of its recommendations as to the
projects to be undertaken within the 5 year period and the approximate dates when each should be started.
This budget request funds the production of both the Appropriations Committee and Capital Expenditure Committee reports to Town
Meeting and attendance at an annual finance committee conference.
Budget Data (by Object Code)
FY2012FY2013FY2014FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51150REGULAR PART-TIME WAGES997$ 5,845$ 6,000$ 6,000$ $ -0.00%
$ 5,845 $ 6,000 $ 6,000 0.00%
Sub-Total Compensation$ 997$ -
52110CONTRACTUAL SERVICES$ 326$ 326$ -$ -$ - -
52111PRINTING/FORMS$ 156$ 54$ 1,000$ 1,000$ -0.00%
54100FINANCIAL COMM SUPPLIES $ -$ -$ -$ -$ - -
54113MEMBERSHIPS/DUES/SUBSCRIPTIONS$-$-$500$ 500$ -0.00%
Sub-total Expenses$ 156$ 380$ 1,500$ 1,500$ -0.00%
Total 8310 Financial Committees$1,153$6,225$7,500$ 7,500$ -0.00%
Town Committees Summarypage311/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Subprogram: 8300 Town Committees
Program:8000General Government
Element:8320Misc. Boards & Committees
The Miscellaneous Boards and Committees element funds expenses of boards and committees not individually supported
through departmental operating budgets.
Budget Data (by Object Code)
FY2012FY2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
52110CONTRACTUAL SERVICES$ - $ 300$ -$ -$ - -
52120PROFESSIONAL SERVICES$ - $ -$ -$ -$ - -
52111MISC BOARDS & COMM PRINT/FORMS$ 1,830$ 1,058$ 3,000$ 3,000$ - 0.00%
54100MISC BOARDS & COMM SUPPLIES$ 304$ 820$ 1,500$ 1,500$ - 0.00%
54113MEMBERSHIPS/DUES/SUBSCRIPTIONS$ -$ -$-$ - -
Sub-Total Expenses$ 2,134$ 2,178$ 4,500$ 4,500$ -0.00%
Total 8320 Misc. Boards & Committees$ 2,134$2,178$4,500$ 4,500$ -0.00%
Town Committees Summarypage411/27/2013
Town of Lexington
Subprogram:8300 Town Committees
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General Governmen
t
Element:8330Public Celebrations
The Town holds public celebrations for Patriots' Day, Veterans' Day and Memorial Day. There are two
parades held on Patriots' Day, one on Veteran's Day, and one on Memorial Day. The Public Celebrations
Committee, a volunteer body of ten members appointed by the Board of Selectmen, plans these
celebrations. The Public Celebrations Committee oversees a reenactment of the Battle of Lexington on the
Lexington Battle Green on Patriots’ Day. The reenactment attracts well over 12,000 spectators each year
and is nationally recognized for its historical authenticity.
The Celebrations Committee also directs and coordinates numerous other Patriots’ Day activities, including
a Youth of Lexington Sunrise Parade from East Lexington to the Battle Green, a five-mile run sponsored by
the Lions Club, the reenactment of Paul Revere's arrival in Lexington from Boston, and an afternoon
parade.
Town funding accounts for only a portion of the total cost of these celebrations. There is no recommended
increase or decrease over FY 2014. Miscellaneous other costs are covered through citizen contributions,
corporate sponsors, and private
donations.
FY2012FY2013 FY 2014FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
5410035,583SUPPLIES$ $51,675$35,000$35,000$ 0.00%-
Sub-total Expenses35,58$ 3$51,675$35,000$35,000$ 0.00%-
Total 8330 Public Celebrations$ 35,583$51,675$35,000$35,000$ 0.00%-
Town Committees Summarypage511/27/2013
Town Manager’s Office Requested Budget
Fiscal Year 2015
Submitted by:
Melissa Jones, Management Fellow
Board of Selectmen Presentation
rd
December 3, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General GovernmentSubprogram: 8200 Town Manager
Mission:
The Board of Selectmen appoints the Town Manager who oversees the daily operations of all general government
departments, implements the policies of the Board of Selectmen, proposes an annual operating and capital budget, and
enforces Town bylaws and regulations. The Town Manager's authority and responsibilities are established in the Selectmen-
Town Manager Act of 1968. The Town Manager's Office is also responsible for Human Resources and benefit
administration, as well as risk management.
Budget Overview:
The FY 2015 budget reflects an increase of $7,526 or 0.91% from FY2014. This is comprised of a $12,056 or 1.97%
increase in Compensation and a $4,530 or 2.08% decrease in Expenses.
The Town Manager's Office is comprised of the following elements: Organizational Direction and Administration - 8210,
and Human Resources - 8220. Organizational Direction and Administration funds staff and expenses for the Manager's
Office including organizational development funds and some equipment. Human Resources funds staff and expenses for
managing the personnel and benefit functions of the organization.
Departmental Initiatives:
1) Continue to research a funding model for Other Post-Employment Benefits (OPEB) that considers the Board of
Selectmen policy of an annual minimum contribution and potential additions from one-time revenues.
2) Receive recommendations from the Community Center Advisory Committee and move forward with the development of a
multi-generational Community Center.
3) Work with the Board of Selectmen to determine how to better support committees with consideration given to member
training on minute-taking, web postings and email and public records retention. Review committee processes including
committee charges and succession planning.
4) Review guidelines and consider the implementation of a remote participation policy, which, if approved by the Board of
Selectmen, will grant board and committee members the ability to participate in public meetings by telephone, internet,
video conferencing, or other technology under certain circumstances.
5) Receive the Information Technology Executive Committee’s report and establish direction for how technology best fits
within the organizational structure, the role that technology plays, and how it may be used to meet the needs of the
organization.
6) Receive the departmental survey results on internal controls and analyze the organizational assets that are understood to
be vulnerable to abuse. Revise existing policies and develop any new policies that may be necessary to ensure the
protection of those assets.
Program Improvement Requests:FY 2015
DivisionRequested
Consultant Services - General Liability Insurance821024,000$
Benefits Auditing Software822040,000$
Sub-total 8200 by request64,000$
Compensation
Benefits
Expenses$64,000
Sub-total 8200 by Category64,000$
TMO Summary11/26/2013
page 1
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General GovernmentSubprogram: 8200 Town Manager
Budget Summary - Town Manager Operations (8210, 8220)
FY 2012FY 2013 FY2014 FY2015DollarPercent
Funding Sources ActualActualEstimatedEstimatedIncreaseIncrease
Tax Levy374,532$ 403,655$ 477,028$ 471,984$ (5,044)$ -1.06%
Enterprise Funds (Indirect)45,000$ 43,549$ 44,375$ 44,375$ 0$ 0.00%
Available Funds- - - - - -
Rentals*$ 336,836336,840$ 309,930$ 322,500$ 12,570$ 4.06%
Total 8200 Town Manager$ 784,039756,372$ 831,333$ 838,859$ 7,526$ 0.91%
FY 2012FY 2013 FY2014 FY2015DollarPercent
Appropriation Summary ActualActualAppropriationRequestIncreaseIncrease
Compensation586,923$ 623,768$ 613,183$ 625,239$ 12,056$ 1.97%
Expenses169,449$ 160,271$ 218,150$ 213,620$ (4,530)$ -2.08%
Total 8200 Town Manage
r$ 784,039756,372$ 831,333$ 838,859$ 7,526$ 0.91%
FY 2012FY 2013 FY2014 FY2015DollarPercent
Program SummaryActualActualAppropriationRequestIncreaseIncrease
Total 8210 Organizational Dir. & Admin.574,417$ 569,040$ 591,678$ 602,422$ 10,745$ 1.82%
Total 8220 Human Resources181,954$ 214,999$ 239,655$ 236,437$ (3,218)$ -1.34%
Total 8200 Town Manager$ 784,039756,372$ 831,333$ 838,859$ 7,526$ 0.91%
FY 2012FY 2013 FY2014 FY2015DollarPercent
Object Code Summary ActualActualAppropriationRequestIncreaseIncrease
Salaries & Wages586,923$ 623,768$ 613,183$ 625,239$ 12,056$ 1.97%
Overtime-$ -$ -$ -$ -$ -
Personal Services586,923$ 623,768$ 613,183$ 625,239$ 12,056$ 1.97%
Contractual Services150,685$ 138,253$ 184,550$ 179,635$ (4,915)$ -2.66%
Utilities-$ -$ -$ -$ -$ -
Supplies11,884$ 14,462$ 14,100$ 14,485$ 385$ 2.73%
Small Capital6,879$ 7,557$ 19,500$ 19,500$ -$ 0.00%
Expenses169,449$ 160,271$ 218,150$ 213,620$ (4,530)$ -2.08%
Total 8200 Town Manager$ 784,039756,372$ 831,333$ 838,859$ 7,526$ 0.91%
*Rentals are comprised of rental receipts from the Waldorf School, Bertucci's Italian Restaurant and Peet's Coffee & Tea
sidewalk rentals, and the sublease of Kline Hall to LexMedia.
TMO Summary11/26/2013
page 2
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General GovernmentSubprogram: 8200 Town Manager
Authorized/Appropriated Staffing FY 2012FY 2013FY 2014FY 2015
BudgetBudgetBudgetRequest
1111
Town Manager
1111
Deputy Town Manager
1111
Office Manager/Special Events Coordinator
1111
/HR Generalist
Benefits Coordinator
1111
Assistant to the Town Manager
1111
Human Resources Director
0.120.120.120.12
Hearing Officers*
1111
gement Fellow
Mana
0.46111
Human Resources Assistant
7.588.128.128.12
Total FTE
Total Full/Part Time7 FT / 3 PT8 FT / 2 PT8 FT / 2 PT8 FT / 2 PT
* Two hearing officers hear appeals for parking fines; one municipal hearing officer hears appeals for fines issued by the
Fire Department (regional position, shared with Winchester and Woburn)
Authorized Staffing11/26/2013
page 3
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General GovernmentSubprogram: 820Town Manager
Element:8210Organizational Direction and Administration
Budget Description:
Overall, the recommended FY 2015 budget reflects a $10,745 or 1.82% increase from FY2014. This includes a $10,745 or 2.22% increase in
Compensation. While there is no increase in Expenses, $500 from Professional Development was reallocated for Travel.
Organizational Direction and Administration funds staff and expenses for all functions of the Town Manager's Office except Human Resources.
Administration includes the day-to-day oversight for all general government departments, town-wide staff training and professional development, risk
management for municipal and school departments, special projects and website content coordination. The Manager's Office also implements all
decisions of the Board of Selectmen and Town Meeting, and provides staff support to various Town committees.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES472,205$ 485,774$ 469,051$ 478,949$ 9,899$ 2.11%
51120OTHER COMPENSATION1,527$ 3,406$ 11,730$ 11,730$ -$ 0.00%
51144LONGEVITY398$ 85$ -$ -$ -$ 0.00%
51150REGULAR P/T WAGES1,974$ 4,527$ 3,097$ 3,943$ 846$ 27.32%
Sub-Total Compensation476,104$ 493,792$ 483,878$ 494,622$ $ 2.22%10,745
52110CONTRACTUAL SERVICES34,345$ 20,821$ 2,500$ 2,500$ -$ 0.00%
52111PRINTING/FORMS71$ 115$ 600$ 600$ -$ 0.00%
52120PROFESSIONAL SERVICES6,975$ 1,737$ 18,000$ 18,000$ -$ 0.00%
52123LEGAL SERVICES-$ -$ -$ $ --
$ -
52128ADVERTISING1,076$ 130$ -$ $ --
$ -
52183MILEAGE1,143$ 892$ 1,200$ 1,200$ -$ 0.00%
52186PROFESSIONAL DEVELOPMENT30,572$ 27,330$ 46,000$ 45,500$ (500)$ -1.09%
52187TRAVEL1,886$ 827$ 2,500$ 3,000$ 500$ 20.00%
52188SEMINARS5,731$ 4,111$ 6,000$ 6,000$ -$ 0.00%
52197FIDELITY-$ -$ -$ $ --
$ -
52207CELLPHONES/PAGERS -$ -$ -$ $ --
$ -
54100SUPPLIES2,818$ 7,561$ 5,000$ $ 0.00%-
$ 5,000
54111OFFICE SUPPLIES4,163$ 3,344$ 3,000$ 3,000$ -$ 0.00%
54113MEMBERSHIP/DUES/SUBS2,654$ 822$ 3,500$ 3,500$ -$ 0.00%
54500SMALL EQUIPMENT1,869$ -$ 5,000$ 5,000$ -$ 0.00%
54706OFFICE EQUIPMENT$ 7,5575,010$ 14,500$ 14,500$ -$ 0.00%
Sub-Total Expenses98,314$ 75,247$ 107,800$ 107,800$ $ 0.00%-
Total 8210 Organizational Dir. & Admin.$ 569,040574,417$ 591,678$ 602,422$ 10,745$ 1.82%
8210 - Town Managerpage 411/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000General GovernmentSubprogram: 8200 Town Manager
Element:8220Human Resources
Budget Description:
Overall, the recommended FY2015 budget reflects a $3,218 or 1.34% decrease from FY2014. Compensation is increasing by $1,312 or 1.01%
due to step increases.
Expenses are decreasing overall by $4,530 or 4.11%. Professional Services is decreasing by a total of $5,000. While the Town continues to fund
an Assessment Center, the amount budgeted in FY 2015 to evaluate and rank candidates for promotion to Lieutenant and Captain in the Police
Department is $5,000 less than the amount budgeted in FY 2014 for this purpose for the Fire Department. This decrease is offset slightly by
increases to Mileage, Seminars, and Supplies.
The Town Manager's Office through the Human Resource function is responsible for managing the personnel administration, benefits
administration, collective bargaining agreements, workers compensation and unemployment benefits.
As of publication, contract negotiations have concluded for five municipal unions through FY14: AFSCME DPW; AFSCME Dispatch; AFSCME
Custodians; LMEA; and the Library Staff Association (through FY14). Staff is negotiating successor agreements with the other five municipal
unions.
In addition, a coalition health insurance agreement between the Town and the Lexington Public Employee Committee was reached effective July
1, 2012. This agreement expires June 30, 2015.
Budget Data (by Object Code)
FY 2012FY 2013 FY2014 FY2015DollarPercent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES102,360$ 128,416$ 129,105$ 130,617$ 1,512$ 1.17%
51120OTHER COMPENSATION-$ -$ -$ -$ -
51130OVERTIME-$ -$ -$ -$ -
51144LONGEVITY8,459$ 1,559$ 200$ -$ (200)$ -100.00%
51150REGULAR P/T WAGES-$ -$ -$ -$ -
Sub-total Compensation110,819$ 129,975$ 129,305$ 130,617$ 1,312$ 1.01%
52110CONTRACTUAL SERVICES-$ -$ $ 0.00%-
$ -
52111PRINTING/FORMS241$ 541$ 500$ $ 0.00%-
$ 500
52120PROFESSIONAL SERVICES12,400$ (50)$ $ -(5,000)
$ 20,00025,000$
52123LEGAL SERVICES50,650$ 75,423$ 75,000$ $ 0.00%-
$ 75,000
52128ADVERTISING3,040$ 3,928$ 4,000$ $ 0.00%-
$ 4,000
52183MILEAGE225$ 312$ 275$ $ 9.09%25
$ 300
52184BINDING & ARCHIVING-$ -$ -$ $ --
$ -
52185POSTAGE-$ -$ -$ $ --
$ -
52186PROF DEV & TRAINING1,294$ 764$ 1,500$ $ 0.00%-
$ 1,500
52187TRAVEL155$ 68$ 225$ $ 0.00%-
$ 225
52188SEMINARS881$ 1,303$ 1,250$ $ 4.80%60
$ 1,310
54100SUPPLIES66$ 548$ 700$ $ 5.00%35
$ 735
54111OFFICE SUPPLIES857$ 688$ 400$ $ 87.50%350
$ 750
54113MEMBERSHIP/DUES1,326$ 1,500$ 1,500$ $ 0.00%-
$ 1,500
54500SMALL EQUIPMENT-$ -$ -$ -$ -$ -
54706OFFICE EQUIPMENT$ --$ -$ -$ -$ -
Sub-total Expenses71,135$ 85,024$ 110,350$ 105,820$ (4,530)$ -4.11%
Total 8220 Human Resources$ 214,999181,954$ 239,65$ 236,4375$ (3,218)$ -1.34%
8220 - Human Resourcespage 511/26/2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:1 of 1
Department:Town Manager
Program:8000 General Government
Element:8210 Organizational Direction and Administration
Accounting Dept #:52120 Professional Services
Supplemental Title:
Consultant Services - General Liability Insurance
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests
and create a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2015 Only)(FY2015 & Future)FY2015 Request
Compensation$0
52120 Professional Services$24,000$24,000
$0
Benefits$0
Expenses$0
$0
$0
$0
$0
TOTAL$24,000$0$24,000
QUEST
PURPOSE / DESCRIPTION OF RE
This funding request is for consulting and bid evaluation services for Town insurance. Once the Town selects a consulting firm through
a competitive bid process, the firm would provide property and casualty insurance consulting services for: an inventory of municipal and
school services; the identification of risk and exposure associated with those services; and the identification of coverage available to
mitigate risk and exposure. The firm would prepare specifications for a request for proposals for Town and school insurance, review
responses, and provide a recommendation to the Town.
This cost estimate is based on recent services provided by Kevin F. Donoghue & Associates for another town of similar size and scope
of services as Lexington. Services included:
-Broker RFQ
-Managed Insurance Marketing (Specifications and Proposal Analysis)
-Worker's Compensation Third Party Claim Administration RFQ and Proposal Analysis
-Renewal Insurance Policy Review and Summary
SERVICE IMPLICATION
The Town last solicited risk management consulting services in June of 2008, for services to be provided in FY 2009 (it hired Kevin F.
Donoghue & Associates for $17,000). Best practices indicate that it is prudent to bid out every six to eight years for general liability
insurance to check market rates and to ensure that the Town is receiving the most approporiate coverage at the best possible rate.
L:bud_supplemental request/Request Form.xls
11/22/2013
Page 6
FY2015 Technology Request Form
Request Number
For New Hardware or Software
of
11
Department Town Manager's Office
Division Human Resources Department
Item Requested Benefits Auditing Software
Item Description
The Human Resources Department seeks Technology funds to purchase a benefits tracking software program to
audit the employee and retiree benefits that the HR Department manages (health, dental, flexible spending
(HCA/DCA), HRA I & II, and 457 plans.
Rationale (gains in productivity or efficiency that will result)
Presently, the HR Department tracks and audits all Town benefits with a combination of MUNIS and Excel spreadsheets.
We do not have a single repository of all the data, since retiree information is not in MUNIS and MUNIS does not offer a
clear way to store and track benefits data.
As a result, each month staff must use a combination of electronic and manual auditing to ensure we are billed correctly
and employees/retirees are paying the correct amount for benefits. For example, our Group Insurance Commission (GIC)
bill is sent to us in an Excel file. However, we have no way of electronically merging the GIC Excel sheet to our Excel file
that we use to track health benefits (Master Health file). Staff goes line-by-line through the bill to ensure that the GIC
data matches our Master Health file. Since there are 2,300 lines in the GIC bill and Master Health file, this exercise takes
up to forty (40) hours-per-month of staff time. This equates to approximately $13,500 in staff time for auditing and
managing the health benefit alone. Dental and life benefits can total up to 25 hours collectively each month to audit and
manage.
Additionally, having one database that houses all employee / retiree benefit information would make looking up
information when providing customer service a much easier process. Currently, staff needs to look in different places for
benefits information depending on whether or not it is kept in MUNIS or as an Excel database. Keeping all benefit data
centralized will decrease the margin for financial errors as a result of inaccurate records (i.e. deducting an incorrect
amount from an employee's paycheck for the wrong insurance plan) and ensure better-quality customer service to
employees and retirees.
Estimated Costs
Finally, the software program would allow our department to create benefit reports with greater ease. We are often
requested throughout the year to provide various Town departments, local agencies and federal agencies with benefit
One-TimeRecurringTotal
statistics for their various tasks - including - but not limited to - Medicare reporting, collective bargaining surveys,
(FY15 Only)(FY15 and future)
FY15 Request
department budgeting, program improvement requests, etc. These reports can often take a great deal of time since we
must gather our information from a multitude of sources.
Estimated Costs
One-TimeRecurringTotal
FY15 Request
(FY15 Only)(FY15 and future)
Acquisition
$ 30,000$ 30,000
Training
$ 5,000$ 5,000.00
Data Migration
$ -
Maintenance/Support$ 5,000-$ $ 5,000.00
Total$ 5,00035,000$ 40,000$
Page 7