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Home My WebLink About2013-10-28 BOS Packet - Released SELECTMEN’S MEETING Monday, October 28, 2013 Selectmen Meeting Room 6:30 p.m. AGENDA 6:30 p.m. PUBLIC COMMENT (10 min.) 6:40 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.) 6:45 p.m. TOWN MANAGER REPORT (5 min.) 6:50 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION 1.FY2015 Preliminary Capital Projects (20 min.) 2.Community Center Phase I Financing (10 min.) 3.Special Town Meeting – Article Positions (5 min.) 4.Selectmen Committee Reappointments/Appointments/Resignations (5 min.) 5.Discussion of Community Feedback on Green Waste Processing RFP (5min.) 7:35 p.m. CONSENT (5 min.) 1.Approve One-Day Liquor License – Temple Emunah 2.Approve One-Day Liquor License – Sacred Heart 7:40 p.m. EXECUTIVE SESSION (15 min.) 1.Exemption 6: Consider the Value and Sale of Real Property 7:55 p.m. ADJOURN The next regular meeting of the Board of Selectmen is scheduled for Monday, November 4, 2013 at 6:00 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Devices Available on Request All agenda times and the order of items are approximate and subject to change. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:STAFF: ITEM NUMBER: October 28, 2013 Rob Addelson, Asst. Town Mgr. for Finance I.1 SUBJECT: FY2015 Preliminary Capital Projects EXECUTIVE SUMMARY: Staff has begun the process of developing the FY2015-FY2019 capital plan. The purpose of this agenda item is to give the Selectmen the opportunity – at this relatively early stage in the process – to highlight projects members deem significant, for staff to hear any initial comments from the Board regarding these projects, and for staff to respond to any questions the Board may have. All requested capital projects are shown on the attached spreadsheet. The inclusion of a project on this list does not indicate the project will be recommended by the Town Manager. The list of school projects is preliminary as they have yet to be voted by the School Committee. All project requests have been forwarded to the Capital Expenditure Committee and, where applicable, the Community Preservation Committee, for review. As has been the case in prior years, transmittal of these requests to the Committees is with the understanding that the Town Manager has yet to make a recommendation on any project, and they have yet to be reviewed and/or endorsed by the Board of Selectmen. Town departments will make presentations of their requests to the Selectmen in December when the Board conducts its review of requested FY15 operating budgets. FINANCIAL IMPACT: NA RECOMMENDATION / SUGGESTED MOTION: NA STAFF FOLLOW-UP: Finance Department 10/25/2013 34,50030,000 530,000300,000105,000500,000675,000625,000480,000 740,000 TBD 7,275,0003,548,0001,700,0006,000,0003,000,0001,950,0003,780,0007,100,0002,000,0001,950,0003,120,000 13,246,207 $ $ $ $ $ $ $ $ $$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $$ $$ $ $ $ $ $ $ $ $ $ 64,500$ $ $ $ $ $ $ $ $ $ 935,000$ 57,689,207 $ -$ -$ 665,000$ 2,579,234$ 340,000$ 1,200,000$ 100,000$ 600,000$ 390,000$ 660,000$ -$ 400,000$ 390,000$ 125,000$ 7,449,234 $ -$ -$ -$ -$ -$ -$ -$ -$ -$ - $ 695,000$ 2,562,843$ 340,000$ 1,200,000$ 100,000$ 600,000$ 390,000$ 660,000$ 400,000$ 390,000$ 125,000 $ -$ -$ -$ 280,000$ -$ -$ -$ 6,550,000$ -$ -$ -$ - $ 280,000$ 14,012,843 -- 50,000 TBDTBDTBDTBD $ -$ 685,000$ 2,546,851$ 340,000$ 1,200,000$ 100,000$ 600,000$ 390,000$ 660,000$ -$ 400,000$ -$ -$ 390,000$ 125,000$ - $ -$ 7,436,851 $ -$ -$ -$ -$ -$ -$ - 64,500 300,000655,000500,000 TBD 3,120,000 FY 2015FY 2016FY 2017FY 2018FY 2019TotalFY 2015FY 2016FY 2017FY 2018FY 2019TotalFY 2015FY 2016FY 2017FY 2018FY 2019Total 12,671,029 $ -$ -$ -$ -$ $ -$ 6,675,000$ 803,000$ 2,531,250$ 340,000$ 1,200,000$ 100,000$ 600,000$ 390,000$ 900,000$ $ 400,000$ 525,000$ 650,000$ 390,000$ 125,000$$ 440,000 $ -$ 16,119,250 CPA30,000CPA SourceSourceSource Tax Levy34,500Tax LevyTax Levy390,000Tax LevyTax Levy Proposed Funding Proposed Funding Proposed Funding Parker Meadow Accessible Trail Design and Construction PlanHistorical Commission Inventory Forms for listed buildingsCommunity Development TotalFire TotalComprehensive Watershed Storm Water Management Study and ImplementationPublic Works Total FY2015 Budget Process1 882890735Ambulance ReplacementTax Levy250,000738Headquarters Fire Station Replacement - Design877Heart MonitorTax Levy105,000321Center Streetscape ImprovementsTax Levy600,000520Equipment ReplacementLevy/Water/Sewer700,000522Street ImprovementsTax Levy3,026,029523Storm Drainage Improvements and NPDES complianceTax Levy340,000524Sanitary Sewer System Investigation and ImprovementsSewer Fund1,200,000528Hydrant Replacement ProgramLevy/Water Fund100,000529Pump Station UpgradesSewer Fund600,000557560Water Distribution System ImprovementsWater Fund900,000587Mass Ave - Three Intersections Improvement644Sidewalk ImprovementTax Levy400,000645Dam RepairTax Levy150,000672Battle Green Master Plan - Phase 3CPA90,000683Town Wide Culvert ReplacementTax Levy390,000688Town-wide Signalization ImprovementsTax Levy125,000850Hartwell Avenue Infrastructure Improvements852Hastings Park Gazebo Repairs/Overhead Wires881Municipal Parking lot improvementsTax Levy40,000 Summary of FY2015 Departmental Capital Requests Community DevelopmentFirePublic Works 10/25/2013 50,00075,00045,00030,00025,00069,300 968,000937,215625,000723,244808,346375,000275,000350,000 1,077,0007,988,0002,300,8758,624,717 41,100,000 $ $ $ $ $ $ $ $ $ $ $ $$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 66,446,697 ttee has proposed that a Statement of $ 226,000$ 196,812$ 125,000$ 161,901$ 169,896$ 75,000$ 954,609 $ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - $ -nuary 2014. Response from the MSBA is $ 221,000$ 192,012$ 125,000$ 157,593$ 165,572$ 75,000$ - $ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - $ 936,177 - 2,080,375 $ 215,000$ -$ 187,329$ 125,000$ 153,750$ 161,534$ 75,000$ -$ - $ 40,917,613 $ -$ -$ -$ 40,000,000$ -$ -$ -$ -$ -$ - 220,500 1,100,000 FY 2015FY 2016FY 2017FY 2018FY 2019Total 11,785,627 $ 210,000$ 893,000$ -$ 182,760$ 125,000$ -$ 150,000$ 157,594$ -$ 75,000$ $$ -$ -$ 7,978,942$ -$ -$ -$ - $ 11,852,671 Source Tax Levy Levy/CPA Proposed Funding 1 Hastings School Renovation/Replacement Public Facilities Total FY2015 Budget Process2 In all likelihood, project funding would not be submitted for consideration at the 2014 annual town meeting. The School Commi 562School Building Envelope and Systems ProgramTax Levy205,000564LHS Heating Systems Upgrade Phases 2 & 3Tax Levy75,000639Cary Memorial Building UpgradesCPA7,988,000647Municipal Building Envelope and SystemsTax Levy178,302653School Building Flooring ProgramTax Levy125,000696School Window Treatments Extraordinary RepairTax Levy50,000698School Paving ProgramTax Levy100,000699Interior Painting ProgramTax Levy153,750739East Lexington Fire Station Physical Fitness RoomCPA75,000749Public Facilities Bid DocumentsTax Levy75,000835Visitor Center870887Middle School Nurses StationsTax Levy45,000888Clarke Elevator UpgradeTax Levy275,00089239 Marrett Road Community Center RenovationLevy/CPA645,775900Renovation & Update of Diamond Kitchen and CafeteriaTax Levy350,000901Finance Office ReconfigurationTax Levy30,000904Clarke Gymnasium Dividing CurtainTax Levy25,000910Clarke Auditorium Audio Visual SystemTax Levy69,300 Summary of FY2015 Departmental Capital Requests Public Facilities 1 Interest be submitted to the Massachusetts School Building Authority (MSBA) at the next opportunity, which is anticipated in Jaanticipated in the Fall 2014 at which time the Town would have 90 days to seek Town Meeting approval of project funding. 10/25/2013 30,500 325,000645,000106,000255,000516,000450,000100,000 1,240,0001,000,0006,095,000 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 135,897,904 $ 2,571,000$ 966,000$ 7,225,500 $ 65,000$ 210,000$ -$ 275,000$ 50,000$ 50,000$ 200,000$ 1,220,000$ 1,420,000$ 10,148,843 $ -$ -$ -$ -$ - $ 65,000$ 150,000$ 60,000$ -$ 50,000$ 200,000$ 1,220,000 $ -$ -$ -$ - $ 275,000$ 50,000$ 1,420,000$ 16,974,020 $ 65,000$ 75,000$ -$ 55,000$ -$ 204,000$ 100,000$ 200,000$ 1,220,000$ 50,273,464 $ 195,000$ 304,000$ 1,420,000 $ -$ - 921,000400,000 1,545,500 FY 2015FY 2016FY 2017FY 2018FY 2019TotalFY 2015FY 2016FY 2017FY 2018FY 2019TotalFY 2015FY 2016FY 2017FY 2018FY 2019Total 28,042,656 $ 65,000$ 110,000$ 55,000$ 55,000$ 620,000$ 52,000$ 110,000$ 200,000$ 1,220,000$ -$ - $ 905,000$ 162,000$ 1,420,000$ 30,458,921 SourceSourceSource Proposed Funding Proposed Funding Proposed Funding Recreation TotalInformation Technology TotalSchools Total GRAND TOTAL FY2015 Budget Process3 282Park and Playground ImprovementsCPA65,000518Park Improvements - Athletic FieldsCPA100,000519Pine Meadows EquipmentRecreation Fund51,000532Park Improvements- Hard Court ResurfacingCPA85,000848Linco ln Park Field ImprovementsLevy/Rec/CPA620,000553Replace Town Wide Phone Systems-Phase IIITax Levy260,000855Network Redundancy & Improvement Plan - Phase IITax Levy140,000896School Classroom FurnitureTax Levy200,000897School Technology Capital RequestTax Levy1,215,000898School Traffic Safety MitigationTax Levy100,000899School AED ReplacementTax Levy30,500 Summary of FY2015 Departmental Capital Requests RecreationInformation TechnologySchools AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:PRESENTER: ITEM NUMBER: October 28, 2013 Carl F. Valente I.2 Rob Addelson SUBJECT: Community Center Phase I Financing EXECUTIVE SUMMARY: As the Selectmen learned at its October 21 meeting, the cost for Phase 1 improvements for the Community Center project is estimated $3,169,000. Since this work is eligible for funding from the Community Preservation Act (CPA) fund, a request was presented to the Community Preservation Committee (CPC). At this meeting, Town Counsel gave his opinion that of the total project cost, he believes that $322,816 is not eligible for CPA funding. This amount is for telephone/communication systems, audio visual systems, furniture, fixtures and equipment, and the installation of salvaged kitchen equipment (from the Estabrook School). Based on this information, the CPC voted unanimously to recommend to Town Meeting that $2,846,184 of this project be funded with CPA funds. Staff is recommending that the remaining $322,816 be funded with Free Cash. The FY14 Free Cash was certified at $10,303,000. The estimate of Free Cash used at Summit 1 was $10,000,000, so the use of Free Cash as a funding source for the Community Center improvements will not impact our albeit preliminary, but overall financing plan for FY15. FINANCIAL IMPACT: $2,846,184 from CPA fund $ 322,816 from Free Cash $3,169,000 Total Appropriation RECOMMENDATION / SUGGESTED MOTION: Move to recommend to Town Meeting that the $3,169,000 for the Community Center Phase 1 improvements, be funded with $2,846,184 in CPA funds and $322,816 from Free Cash STAFF FOLLOW-UP: TMO and Finance Prepared by cfv AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 10/28/13 STAFF: Lynne Pease ITEM NUMBER: I.3 SUBJECT: Special Town Meeting - Article Positions EXECUTIVE SUMMARY: Attached is a list of the articles for the November 4 Special Town Meeting. You have taken positions on all the articles except Article 5. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office November 4, 2013 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes ARTICLE POSITIONS 2012 SPECIAL TOWN MEETING r Modular Classrooms at Fund and Community Preservation BudgetsStabilization Funds the High School to be Acquired at 39 Marrett Road ARTICLE PRESENTATIONDM PK NC HM JP AC CEC SC Article 2 Amend FY2014 Operating, Enterprise Article 3 Appropriate to and From Specified Article 4 Appropriate foArticle 5 Appropriate for Renovations to Buildings AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 10/28/13 STAFF: Lynne Pease ITEM NUMBER: I.4 SUBJECT: Selectmen Appointments/Reappointments EXECUTIVE SUMMARY: The Council for the Arts requests that Cheryl Meadow be appointed. The Town Celebrations Committee would like Richard McDonough appointed to the subcommittee. They also asked that Charles Price be reappointed to the Town Celebrations Committee. At your meeting on September 23, 2013, you appointed Richard Canale and Maryann McCall- Taylor to the new Battle Road Scenic Byway Committee. You also need to designate members of this new committee as Special Municipal Employees. If you have any questions on this appointment/reappointment, please let me know. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to appoint Cheryl Meadow to the Council for the Arts for a term to expire September 30, 2016. Motion to reappoint Charles Price to the Town Celebrations Committee for a term to expire June 30, 2016. Motion to appoint Richard McDonough to the Town Celebrations Subcommittee for a term to expire June 30, 2014. Motion to designate members of the Battle Road Scenic Byway Committee as Special Municipal Employees. STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:STAFF:ITEM NUMBER: October 28, 2013 Lynne Pease I.5 SUBJECT: Discussion of Community Feedback on Green Waste Processing RFP EXECUTIVE SUMMARY: At the September 9, 2013 and continued at the September 23, 2013 Selectmen meeting it was voted to provide a 30-day comment period on the draft RFP for an Organic Waste Processing Facility (anaerobic digester) at the Hartwell Ave. yard waste site. The 30-day comment period ended October 25, 2013. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Move to (release) (not release) the Organic Waste Processing Facility RFP. STAFF FOLLOW-UP: TMO and DPW Prepared by cfv AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 10/28/13 STAFF: Lynne Pease ITEM NUMBER: C.1-2 SUBJECT: Consent Agenda EXECUTIVE SUMMARY: 1.Approve a one-day liquor license for the Bulgarian Center of New England to serve beer and wine at an art auction fundraiser at Temple Emunah on Sunday, November 10, 2013, from 6:00 p.m. to 10:00 p.m. 2.Approve a one-day liquor license for Full Circle Adoptions to serve beer and wine at an adoption fund raising event at Sacred Heart Parish Hall on Saturday, November 9, 2013 from 6:00 p.m. to 10:00 p.m. See attached information for all of the above items. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the Consent Agenda. STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:PRESENTER:ITEM NUMBER: October 28, 2013 Carl F. Valente Executive Session SUBJECT:Exemption 3: Suggested motion for Executive Session:Movethat the Board go into Executive Session to consider the purchase, exchange, lease or value of real property and to reconvene in Open Session only to adjourn. Further, that as Chairman, I declare that an open meeting may have a detrimental effect on the negotiating position of the Town. EXECUTIVE SUMMARY: Discuss the Town’s parcel of land adjacent to the Police Station, specifically whether the Board would be interested in selling the Hosmer House that is part of this parcel. FINANCIAL IMPACT: NA RECOMMENDATION / SUGGESTED MOTION: NA STAFF FOLLOW-UP: TMO Prepared by cfv