HomeMy WebLinkAbout2013-10-28 BOS Packet - Released
SELECTMEN’S MEETING
Monday, October 28, 2013
Selectmen Meeting Room
6:30 p.m.
AGENDA
6:30 p.m. PUBLIC COMMENT (10 min.)
6:40 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
6:45 p.m. TOWN MANAGER REPORT (5 min.)
6:50 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1.FY2015 Preliminary Capital Projects (20 min.)
2.Community Center Phase I Financing (10 min.)
3.Special Town Meeting – Article Positions (5 min.)
4.Selectmen Committee Reappointments/Appointments/Resignations (5 min.)
5.Discussion of Community Feedback on Green Waste Processing RFP
(5min.)
7:35 p.m. CONSENT (5 min.)
1.Approve One-Day Liquor License – Temple Emunah
2.Approve One-Day Liquor License – Sacred Heart
7:40 p.m. EXECUTIVE SESSION (15 min.)
1.Exemption 6: Consider the Value and Sale of Real Property
7:55 p.m. ADJOURN
The next regular meeting of the Board of Selectmen is scheduled for Monday, November 4, 2013
at 6:00 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts
Avenue.
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:STAFF: ITEM NUMBER:
October 28, 2013 Rob Addelson, Asst. Town Mgr. for Finance I.1
SUBJECT: FY2015 Preliminary Capital Projects
EXECUTIVE SUMMARY:
Staff has begun the process of developing the FY2015-FY2019 capital plan. The purpose of this agenda
item is to give the Selectmen the opportunity – at this relatively early stage in the process – to highlight
projects members deem significant, for staff to hear any initial comments from the Board regarding these
projects, and for staff to respond to any questions the Board may have.
All requested capital projects are shown on the attached spreadsheet. The inclusion of a project on this
list does not indicate the project will be recommended by the Town Manager. The list of school projects
is preliminary as they have yet to be voted by the School Committee.
All project requests have been forwarded to the Capital Expenditure Committee and, where applicable,
the Community Preservation Committee, for review. As has been the case in prior years, transmittal of
these requests to the Committees is with the understanding that the Town Manager has yet to make a
recommendation on any project, and they have yet to be reviewed and/or endorsed by the Board of
Selectmen. Town departments will make presentations of their requests to the Selectmen in December
when the Board conducts its review of requested FY15 operating budgets.
FINANCIAL IMPACT: NA
RECOMMENDATION / SUGGESTED MOTION: NA
STAFF FOLLOW-UP:
Finance Department
10/25/2013
34,50030,000
530,000300,000105,000500,000675,000625,000480,000
740,000
TBD
7,275,0003,548,0001,700,0006,000,0003,000,0001,950,0003,780,0007,100,0002,000,0001,950,0003,120,000
13,246,207
$ $ $ $ $ $ $ $ $$ $ $ $ $ $ $ $ $ $ $
$ $ $
$ $
$ $$ $$ $ $ $ $ $ $
$ $ $ 64,500$ $ $ $ $ $ $ $
$
$ 935,000$ 57,689,207
$ -$ -$ 665,000$ 2,579,234$ 340,000$ 1,200,000$ 100,000$ 600,000$ 390,000$ 660,000$ -$ 400,000$
390,000$ 125,000$ 7,449,234
$ -$ -$ -$ -$ -$ -$ -$ -$ -$
-
$ 695,000$ 2,562,843$ 340,000$ 1,200,000$ 100,000$ 600,000$ 390,000$ 660,000$ 400,000$ 390,000$ 125,000
$ -$ -$ -$ 280,000$ -$ -$ -$ 6,550,000$ -$
-$ -$ -
$ 280,000$ 14,012,843
--
50,000
TBDTBDTBDTBD
$ -$ 685,000$ 2,546,851$ 340,000$ 1,200,000$ 100,000$ 600,000$ 390,000$ 660,000$ -$ 400,000$
-$ -$ 390,000$ 125,000$ -
$ -$ 7,436,851
$ -$ -$ -$ -$ -$ -$ -
64,500
300,000655,000500,000
TBD
3,120,000
FY 2015FY 2016FY 2017FY 2018FY 2019TotalFY 2015FY 2016FY 2017FY 2018FY 2019TotalFY 2015FY 2016FY 2017FY 2018FY 2019Total
12,671,029
$ -$ -$ -$ -$ $ -$ 6,675,000$ 803,000$ 2,531,250$ 340,000$ 1,200,000$ 100,000$ 600,000$
390,000$ 900,000$ $ 400,000$ 525,000$ 650,000$ 390,000$ 125,000$$ 440,000
$ -$ 16,119,250
CPA30,000CPA
SourceSourceSource
Tax Levy34,500Tax LevyTax Levy390,000Tax LevyTax Levy
Proposed Funding Proposed Funding Proposed Funding
Parker Meadow Accessible Trail Design and Construction PlanHistorical Commission Inventory Forms for listed buildingsCommunity Development TotalFire TotalComprehensive Watershed Storm
Water Management Study and ImplementationPublic Works Total
FY2015 Budget Process1
882890735Ambulance ReplacementTax Levy250,000738Headquarters Fire Station Replacement - Design877Heart MonitorTax Levy105,000321Center Streetscape ImprovementsTax Levy600,000520Equipment
ReplacementLevy/Water/Sewer700,000522Street ImprovementsTax Levy3,026,029523Storm Drainage Improvements and NPDES complianceTax Levy340,000524Sanitary Sewer System Investigation and
ImprovementsSewer Fund1,200,000528Hydrant Replacement ProgramLevy/Water Fund100,000529Pump Station UpgradesSewer Fund600,000557560Water Distribution System ImprovementsWater Fund900,000587Mass
Ave - Three Intersections Improvement644Sidewalk ImprovementTax Levy400,000645Dam RepairTax Levy150,000672Battle Green Master Plan - Phase 3CPA90,000683Town Wide Culvert ReplacementTax
Levy390,000688Town-wide Signalization ImprovementsTax Levy125,000850Hartwell Avenue Infrastructure Improvements852Hastings Park Gazebo Repairs/Overhead Wires881Municipal Parking lot
improvementsTax Levy40,000
Summary of FY2015 Departmental Capital Requests
Community DevelopmentFirePublic Works
10/25/2013
50,00075,00045,00030,00025,00069,300
968,000937,215625,000723,244808,346375,000275,000350,000
1,077,0007,988,0002,300,8758,624,717
41,100,000
$ $ $ $ $ $ $ $ $ $ $ $$ $ $ $ $ $
$
$
$ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $ $
$ $
$ 66,446,697
ttee has proposed that a Statement of
$ 226,000$ 196,812$ 125,000$ 161,901$ 169,896$ 75,000$ 954,609
$ -$ -$ -$ -$ -$ -$ -$ -$ -$
-$ -$ -
$ -nuary 2014. Response from the MSBA is
$ 221,000$ 192,012$ 125,000$ 157,593$ 165,572$ 75,000$ -
$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
-$ -
$ 936,177
-
2,080,375
$ 215,000$ -$ 187,329$ 125,000$ 153,750$ 161,534$ 75,000$ -$ -
$ 40,917,613
$ -$ -$ -$ 40,000,000$ -$ -$ -$ -$ -$
-
220,500
1,100,000
FY 2015FY 2016FY 2017FY 2018FY 2019Total
11,785,627
$ 210,000$ 893,000$ -$ 182,760$ 125,000$ -$ 150,000$ 157,594$ -$ 75,000$ $$ -$ -$
7,978,942$ -$ -$ -$ -
$ 11,852,671
Source
Tax Levy
Levy/CPA
Proposed Funding
1
Hastings School Renovation/Replacement Public Facilities Total
FY2015 Budget Process2
In all likelihood, project funding would not be submitted for consideration at the 2014 annual town meeting. The School Commi
562School Building Envelope and Systems ProgramTax Levy205,000564LHS Heating Systems Upgrade Phases 2 & 3Tax Levy75,000639Cary Memorial Building UpgradesCPA7,988,000647Municipal Building
Envelope and SystemsTax Levy178,302653School Building Flooring ProgramTax Levy125,000696School Window Treatments Extraordinary RepairTax Levy50,000698School Paving ProgramTax Levy100,000699Interior
Painting ProgramTax Levy153,750739East Lexington Fire Station Physical Fitness RoomCPA75,000749Public Facilities Bid DocumentsTax Levy75,000835Visitor Center870887Middle School Nurses
StationsTax Levy45,000888Clarke Elevator UpgradeTax Levy275,00089239 Marrett Road Community Center RenovationLevy/CPA645,775900Renovation & Update of Diamond Kitchen and CafeteriaTax
Levy350,000901Finance Office ReconfigurationTax Levy30,000904Clarke Gymnasium Dividing CurtainTax Levy25,000910Clarke Auditorium Audio Visual SystemTax Levy69,300
Summary of FY2015 Departmental Capital Requests
Public Facilities
1 Interest be submitted to the Massachusetts School Building Authority (MSBA) at the next opportunity, which is anticipated in Jaanticipated in the Fall 2014 at which time the Town would
have 90 days to seek Town Meeting approval of project funding.
10/25/2013
30,500
325,000645,000106,000255,000516,000450,000100,000
1,240,0001,000,0006,095,000
$ $ $ $ $ $ $ $ $ $ $
$
$ $ $
$ $ $ $ $
$ $ $ $ $ $
$ 135,897,904
$ 2,571,000$ 966,000$ 7,225,500
$ 65,000$ 210,000$ -$ 275,000$ 50,000$ 50,000$ 200,000$ 1,220,000$ 1,420,000$ 10,148,843
$ -$ -$ -$ -$ -
$ 65,000$ 150,000$ 60,000$ -$ 50,000$ 200,000$ 1,220,000
$ -$ -$ -$ -
$ 275,000$ 50,000$ 1,420,000$ 16,974,020
$ 65,000$ 75,000$ -$ 55,000$ -$ 204,000$ 100,000$ 200,000$ 1,220,000$ 50,273,464
$ 195,000$ 304,000$ 1,420,000
$ -$ -
921,000400,000
1,545,500
FY 2015FY 2016FY 2017FY 2018FY 2019TotalFY 2015FY 2016FY 2017FY 2018FY 2019TotalFY 2015FY 2016FY 2017FY 2018FY 2019Total
28,042,656
$ 65,000$ 110,000$ 55,000$ 55,000$ 620,000$ 52,000$ 110,000$ 200,000$ 1,220,000$ -$ -
$ 905,000$ 162,000$ 1,420,000$ 30,458,921
SourceSourceSource
Proposed Funding Proposed Funding Proposed Funding
Recreation TotalInformation Technology TotalSchools Total GRAND TOTAL
FY2015 Budget Process3
282Park and Playground ImprovementsCPA65,000518Park Improvements - Athletic FieldsCPA100,000519Pine Meadows EquipmentRecreation Fund51,000532Park Improvements- Hard Court ResurfacingCPA85,000848Linco
ln Park Field ImprovementsLevy/Rec/CPA620,000553Replace Town Wide Phone Systems-Phase IIITax Levy260,000855Network Redundancy & Improvement Plan - Phase IITax Levy140,000896School Classroom
FurnitureTax Levy200,000897School Technology Capital RequestTax Levy1,215,000898School Traffic Safety MitigationTax Levy100,000899School AED ReplacementTax Levy30,500
Summary of FY2015 Departmental Capital Requests
RecreationInformation TechnologySchools
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER: ITEM NUMBER:
October 28, 2013 Carl F. Valente I.2
Rob Addelson
SUBJECT:
Community Center Phase I Financing
EXECUTIVE SUMMARY:
As the Selectmen learned at its October 21 meeting, the cost for Phase 1 improvements for the
Community Center project is estimated $3,169,000. Since this work is eligible for funding from
the Community Preservation Act (CPA) fund, a request was presented to the Community
Preservation Committee (CPC). At this meeting, Town Counsel gave his opinion that of the total
project cost, he believes that $322,816 is not eligible for CPA funding. This amount is for
telephone/communication systems, audio visual systems, furniture, fixtures and equipment, and
the installation of salvaged kitchen equipment (from the Estabrook School). Based on this
information, the CPC voted unanimously to recommend to Town Meeting that $2,846,184 of this
project be funded with CPA funds.
Staff is recommending that the remaining $322,816 be funded with Free Cash. The FY14 Free
Cash was certified at $10,303,000. The estimate of Free Cash used at Summit 1 was
$10,000,000, so the use of Free Cash as a funding source for the Community Center
improvements will not impact our albeit preliminary, but overall financing plan for FY15.
FINANCIAL IMPACT:
$2,846,184 from CPA fund
$ 322,816 from Free Cash
$3,169,000 Total Appropriation
RECOMMENDATION / SUGGESTED MOTION:
Move to recommend to Town Meeting that the $3,169,000 for the Community Center Phase 1
improvements, be funded with $2,846,184 in CPA funds and $322,816 from Free Cash
STAFF FOLLOW-UP:
TMO and Finance
Prepared by cfv
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 10/28/13 STAFF: Lynne Pease ITEM NUMBER: I.3
SUBJECT:
Special Town Meeting - Article Positions
EXECUTIVE SUMMARY:
Attached is a list of the articles for the November 4 Special Town Meeting. You have taken
positions on all the articles except Article 5.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
November 4, 2013
Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
ARTICLE POSITIONS
2012 SPECIAL TOWN MEETING
r Modular Classrooms at
Fund and Community Preservation BudgetsStabilization Funds the High School to be Acquired at 39 Marrett Road
ARTICLE PRESENTATIONDM PK NC HM JP AC CEC SC
Article 2 Amend FY2014 Operating, Enterprise Article 3 Appropriate to and From Specified Article 4 Appropriate foArticle 5 Appropriate for Renovations to Buildings
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 10/28/13 STAFF: Lynne Pease ITEM NUMBER: I.4
SUBJECT:
Selectmen Appointments/Reappointments
EXECUTIVE SUMMARY:
The Council for the Arts requests that Cheryl Meadow be appointed.
The Town Celebrations Committee would like Richard McDonough appointed to the
subcommittee. They also asked that Charles Price be reappointed to the Town Celebrations
Committee.
At your meeting on September 23, 2013, you appointed Richard Canale and Maryann McCall-
Taylor to the new Battle Road Scenic Byway Committee. You also need to designate members
of this new committee as Special Municipal Employees.
If you have any questions on this appointment/reappointment, please let me know.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to appoint Cheryl Meadow to the Council for the Arts for a term to expire September 30,
2016.
Motion to reappoint Charles Price to the Town Celebrations Committee for a term to expire June
30, 2016.
Motion to appoint Richard McDonough to the Town Celebrations Subcommittee for a term to
expire June 30, 2014.
Motion to designate members of the Battle Road Scenic Byway Committee as Special Municipal
Employees.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:STAFF:ITEM NUMBER:
October 28, 2013 Lynne Pease I.5
SUBJECT:
Discussion of Community Feedback on Green Waste Processing RFP
EXECUTIVE SUMMARY:
At the September 9, 2013 and continued at the September 23, 2013 Selectmen meeting it was
voted to provide a 30-day comment period on the draft RFP for an Organic Waste Processing
Facility (anaerobic digester) at the Hartwell Ave. yard waste site. The 30-day comment period
ended October 25, 2013.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Move to (release) (not release) the Organic Waste Processing Facility RFP.
STAFF FOLLOW-UP:
TMO and DPW
Prepared by cfv
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 10/28/13 STAFF: Lynne Pease ITEM NUMBER: C.1-2
SUBJECT:
Consent Agenda
EXECUTIVE SUMMARY:
1.Approve a one-day liquor license for the Bulgarian Center of New England to serve beer
and wine at an art auction fundraiser at Temple Emunah on Sunday, November 10, 2013,
from 6:00 p.m. to 10:00 p.m.
2.Approve a one-day liquor license for Full Circle Adoptions to serve beer and wine at an
adoption fund raising event at Sacred Heart Parish Hall on Saturday, November 9, 2013
from 6:00 p.m. to 10:00 p.m.
See attached information for all of the above items.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Consent Agenda.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER:ITEM NUMBER:
October 28, 2013 Carl F. Valente Executive Session
SUBJECT:Exemption 3:
Suggested motion for Executive Session:Movethat the Board go into Executive Session to
consider the purchase, exchange, lease or value of real property and to reconvene in Open
Session only to adjourn. Further, that as Chairman, I declare that an open meeting may have a
detrimental effect on the negotiating position of the Town.
EXECUTIVE SUMMARY:
Discuss the Town’s parcel of land adjacent to the Police Station, specifically whether the Board
would be interested in selling the Hosmer House that is part of this parcel.
FINANCIAL IMPACT:
NA
RECOMMENDATION / SUGGESTED MOTION:
NA
STAFF FOLLOW-UP:
TMO
Prepared by cfv