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HomeMy WebLinkAbout2013-09-23 BOS Packet - Released SELECTMEN'S MEETING Monday, September 23, 2013 Selectmen Meeting Room 7:00 p.m. AGENDA 7:00 p.m. PUBLIC COMMENT (10 min.) 7:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.) 7:15 p.m. TOWN MANAGER REPORT (5 min.) 7:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Grant of Location—National Grid—Pinewood Street—7:00 p.m. (5 min.) 2. Grant of Location—National Grid—Arcola Street—7:00 p.m. (5 min.) 3. Endorse League of Women Voters Program on October 10—Violence in Media(5 min.) 4. FY2014 Water and Sewer Rate Hearing—7:00 p.m. (20 min.) 5. Community Center Advisory Committee Recommendations (20 min.) 6. Discuss Financing Options for High School Modular Classrooms (20 min.) 7. Continue Discussion of Posting for Public Comment the Organic Waste Processing Facility RFP (20 min.) 8. Approve Memorandum of Understanding for Battle Road Scenic Byway Committee and Membership (10 min.) 9. Approve and Sign 1 st Amendment to Purchase and Sale Agreement for Scottish Right Property (5 min.) 10. Approve Grant Agreement for Historical Society Preservation of Records Project(5 min.) 11. Approve Revised Use of the Battle Green Regulation (5 min.) 12. Approve Common Victualler for New Owner of Avenue Deli (5 min.) 13. Approve Limousine License Renewals—Fusco Enterprises (5 min.) 14. Annual Committee Reappointments (5 min.) 9:35 p.m. CONSENT(5 min.) 1. Water and Sewer Commitments and Adjustments 2. Approve Veteran's Day Events—November 11, 2013 3. Approve Use of the Battle Green—ASAPROSAR Walk-A-Thon 4. One-Day Liquor License—Private Birthday Party at Depot 9:40 p.m. ADJOURN The next regular meeting of the Board of Selectmen is scheduled for Monday, October 7, 2013 at 7:00 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Devices Available on Request All agenda times and the order of items are approximate and subject to change. Y �� R ca(fed by E.exMedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: STAFF: ITEM NUMBER: September 23, 2013 William P. Hadley, Director 1.1 SUBJECT: Public Hearing for Grant of Location Install and maintain approximately 90 feet of 2" gas main in Pinewood Street from the existing 2" main at house #3 northerly to House #2 for a new gas service. EXECUTIVE SUMMARY: The Department of Public Works/Engineering has reviewed the petition, plan and order of National Grid for a Grant of Location to install approximately 90 feet of 2" gas main in Pinewood Street from the existing 2" main at house #3 northerly to House #2 for a new gas service. A Street Opening Permit is required prior to excavation. Since this petition appears to be in order, we recommend that approval be granted. FINANCIAL IMPACT: None RECOMMENDATION / SUGGESTED MOTION: Motion to approve the petition for Nationalgrid to install and maintain approximately 90 feet of 2" gas main in Pinewood Street. STAFF FOLLOW-UP: Engineering Division PETITION OF NATIONAL GRID FOR GAS MAIN LOCATIONS Town of Lexington/Board of Selectmen: The Nationalgrid hereby respectfully requests your consent to the locations of mains as hereinafter described for the transmission and distribution of gas in and under the following public streets, lanes,highways and places of the Town of Lexington and of the pipes,valves, governors, manholes and other structures, fixtures and appurtenances designed or intended to protect or operate said mains and accomplish the objects of said Company; and the digging up and opening the ground to lay or place same: To install and maintain approximately 90 feet more or less of 2 inch gas main in Pinewood St, Lexington from the existing 2 inch gas main at House#3 Norther to House#2 for a new gas service. Date: September 9,2013 By: ennis K Re Permit Repr tative Town of Lexington/Board of Selectmen: IT IS HEREBY ORDERED that the locations of the mains of the Nationalgrid for the transmission and distribution of gas in and under the public streets, lanes, highways and places of the Town of Lexington substantially as described in the petition date September 9,2013 attached hereto and hereby made a part hereof, and of the pipes, valves, governors, manholes and other structures, fixtures and appurtenances designed or intended to protect or operate said mains and/or accomplish the objects of said Company, and the digging up and opening the ground to lay or place same, are hereby consented to and approved. The said Nationalgrid shall comply with all applicable provisions of law and ordinances of the Town of Lexington applicable to the enjoyment of said locations and rights. Date this day of , 20 I hereby certify that the foregoing order was duly adopted by the of the City of ,MA on the day of ,20 By: Title MN# 144-8504-921787 RETURN ORIGINAL TO THE PERMIT SECION NATIONAL GRID 40 SYLVAN RD, WALTHAM,MA 02451 RETAIN DUPLICATE FOR YOUR RECORDS FORM#1444,Rev.90 < £ _ � / a \ U) \ e . \ ` ` ; / 0- � } CII / \ / j o @ \ a \� 4 , \ / < § � e r 0 § © \ ) \ § * / .� 0 : z 2 ] \ § k 3 \ / / \ - z \ ¢ \ CWI / ® \ 3 | z w w 2 a- z w § % E ! E < S P a g a ? / x 0 o w ƒ � E � / m � g � {� \ aco \§ j c0 Li ©- _ . 0 0 @ j } UJ \ RD. . t/ & Z5 § � c §/ ) / o 6 ± § / ;9921 E yy e ee oo e ;q ��' ..�. �. . . � »§a ■§ 2\E ■5 §2| � [ »^ ^ \§ � \ | NOTICE TO ABUTTERS September 10, 2013 In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.), you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room, Town Office Building, of the Town of Lexington, Massachusetts, on September 23rd, 2013 at 7:00 p.m., upon the following petition of National Grid for permission to construct and location for gas mains and the pipes, valves, governors, manholes and other structures, fixtures and appurtenances designed or intended to protect or operate said mains and accomplish the objects of said Company; and the digging up and opening the ground to lay or place same under the following public way(s) of Lexington: Pinewood Street: To install and maintain approximately 90 feet of 2" gas main in Pinewood Street from the existing 2" main at House #3 northerly to House #2 for a new gas service By: Tr cda Malatestal Engineering Department of Public Works Please direct inquiries to: Dennis K. Regan, (617) 293-0480 CC: Dennis K. Regan Permit Representative National Grid 40 Sylvan Road Waltham, MA 02451 Robert King 2 Pinewood St Lexington, MA 02421 Eric Schreiber 3 Pinewood St Lexington, MA 02421 William Wittenberg 5 Pinewood St Lexington, MA 02421 Xiaojun Wang 6 Pinewood St Lexington, MA 02421 Lynne McGraw 152 Follen Rd Lexington, MA 02421 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: STAFF: ITEM NUMBER: September 23, 2013 William P. Hadley, Director 1.2 SUBJECT: Public Hearing for Grant of Location Install and maintain approximately 45 feet of 2" gas main in Arcola Street from the existing 2" main at house #33 southerly to House #38 for a new gas service. EXECUTIVE SUMMARY: The Department of Public Works/Engineering has reviewed the petition, plan and order of National Grid for a Grant of Location to install approximately 45 feet of 2" gas main in Arcola Street from the existing 2" main at house #33 southerly to House #38 for a new gas service. A Street Opening Permit is required prior to excavation. Since this petition appears to be in order, we recommend that approval be granted. FINANCIAL IMPACT: None RECOMMENDATION / SUGGESTED MOTION: Motion to approve the petition for Nationalgrid to install and maintain approximately 45 feet of 2" gas main in Arcola Street. STAFF FOLLOW-UP: Engineering Division PETITION OF NATIONAL GRID FOR GAS MAIN LOCATIONS Town of Lexington/ Board of Selectmen:— The Nationalgrid hereby respectfully requests your consent to the locations of mains as hereinafter described for the transmission and distribution of gas in and under the following public streets, lanes, highways, and places of the Town of Lexington and of the pipes, valves, governors, manholes and other structures, fixtures and appurtenances designed or intended to protect or operate said mains and accomplish the objects of said Company; and the digging up and opening the ground to lay or place same: To install and maintain approximately 45 feet, more or less of 2 inch gas main in Arcola St., Lexington. From the existing 2 inch gas main at House#33, Southerly to House #38 for a new gas service. DATE August 26, 2013 BY 4is K. We ermit Repres Vntative ORDER FOR GAS MAIN LOCATION Town of Lexington / Board of Selectmen: IT IS HEREBY ORDERED that the locations of the mains of the Nationalgrid for the transmission and distribution of gas in and under the public streets, lanes, highways, and places of the Town of Lexington substantially as described in the petition dated August 26, 2013 attached hereto and hereby made a part hereof, and of the pipes, valves, governors, manholes and other structures, fixtures and appurtenances designed or intended to protect or operate said mains and/or accomplish the objects of said Company, and the digging up and opening the ground to lay or place same, are hereby consented to and approved. The said Nationalgrid shall comply with all applicable provisions of law and ordinances of the Town of Lexington applicable to the enjoyment of said locations and rights. Dated this day of , 20 1 hereby certify that the foregoing order was duly adopted by the of the City of MA on the day of 20 BY Title RETURN ORIGINAL TO THE PERMIT SECTION NATIONALGRID 40 SYLVAN RD, WALTHAM, MA 02461 RETAIN DUPLICATE FOR YOUR RECORDS FORM #1444, Rev. 90 `L'4 0 o 3m w w. eM, �w LLJ 4 Ul w . LIJ _ ai rn o� b., u• M �C•�l M h,vb' tld'I L C M o M o� ME Q ry Q � W NOTICE TO ABUTTERS August 30, 2013 In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.), you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room, Town Office Building, of the Town of Lexington, Massachusetts, on September 23rd, 2013 at 7:00 p.m., upon the following petition of National Grid for permission to construct and location for gas mains and the pipes, valves, governors, manholes and other structures, fixtures and appurtenances designed or intended to protect or operate said mains and accomplish the objects of said Company; and the digging up and opening the ground to lay or place same under the following public way(s) of Lexington: Arcola Street: To install and maintain approximately 45 feet of 2" gas main in Arcola Street from the existing 2" main at House #33 southerly to House #38 for a new gas service By: Tr cda Malatestal Engineering Department of Public Works Please direct inquiries to: Dennis K. Regan, (617) 293-0480 CC: Dennis K. Regan John Garofalo Permit Representative 39 Arcola St National Grid Lexington, MA 02420 40 Sylvan Road Waltham, MA 02451 John Rossi 40 Arcola St Lexington, MA 02420 Eugene Dacey 30 Arcola St Constatine and Nancy Eliades Lexington, MA 02420 42 Arcola St Lexington, MA 02420 Eoin Otoole 31 Arcola St Lexington, MA 02420 Kan Chin 32 Arcola St Lexington, MA 02420 Netish and Payal Mehrotra 33 Arcola St Lexington, MA 02420 Current Resident 34 Arcola St Lexington, MA 02420 Robert Frazier 35 Arcola St Lexington, MA 02420 Gerard Mahan 38 Arcola St Lexington, MA 02420 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 9/23/13 STAFF: Lynne Pease ITEM NUMBER: L3 SUBJECT: Endorse League of Women Voters Program on October 10 —Violence in Media EXECUTIVE SUMMARY: Wendy Manz, representing the League of Women Voters, will be at your meeting to request your endorsement of a program on violence in media to be held October 10, 2013. The League of Women Voters, together with the School Committee and a number of PTA and youth focused organizations, are sponsoring a fall community forum on violence in media and its effect on society and the development of children. The forum will be held at the LHS Auditorium on Thursday, October 10, from 7:30 to 9:30 PM and will feature guest speakers as set out in the attached flier. The intent is to begin a community conversation which will continue through the coming year and beyond, to share information and ideas for using media wisely and avoiding some of the negative effects of violent and antisocial programming. We are seeking endorsement and sponsorship throughout the community to help publicize the program and bring it to as many stakeholders as possible. Thank you for allowing us a minute on Monday's agenda to introduce the program to the Selectmen. FINANCIAL IMPACT: RECOMMENDATION/ SUGGESTED MOTION: Motion to endorse the League of Women Voters Program planned for October 10, 2013, about Violence in Media. STAFF FOLLOW-UP: Selectmen's Office The Effects of Violent pr 01111111111001M Media Michael Rich n Tom Fiedler Community Nancy k Carlsson-Paige [1"" Forum Join us for this conversation about media and its positive and negative effects on societal Thursday behavior as well as the development of children. October 10 This is an opportunity for parents, caregivers, educators 7 : 30 PM and youth to learn more as well as develop strategies for using media in a healthy way. Panelists Lexington Michael Rich, MD, MPH, Director High School and Founder of the Center for Auditorium Media and Child Health at Boston Children's Hospital 0 Free & open to the Child development expert public Nancy Carlsson-Paige, Professor Emerita, Lesley University Program 0 moderator: Tom Fiedler, Dean, Anthony Brooks ' College of Communications and co-host of WBUR's Radio Boston Professor of the Practice in Journalism, Boston University. Planning for the program by volunteers from the Lexington community and the Lexington League of Women Vot- ers. For more information, please contact Paula Antonevich at pkantonevich@verizon.net. AGENDA ITEM SUMN[A. Y LEXINGTON BOARD OF SELECTMEN MEETING DATE: STAFF: ITEM NUMBER: September 23,2013 Rob Addelson I.4 SURIECT: FY2014 Water and Sewer Rate Hearing EXECUTIVE SUMMARY: This is the second of three meetings on proposed Water/Wastewater Rates for FY2014. At the first meeting held on September 9, 20123,the Board reviewed the results of FY22013 water and Wastewater operations,billed usage and retained earnings histories;the FY2014 water and Wastewater budgets as adopted at the 2013 annual flown meeting(direct and indirect costs that will serve as the basis for calculating FY2014 water and wastewater rates), and proposed changes to the budgets adopted last spring; and,preliminary FY2014 water and wastewater rates. Tonight's meeting is for the purpose of taking public comment on proposed rates. Proposed rates are included in the attached powerpoint presentation which is a distillation of the information included in your September 90'agenda packet and includes FY13 operating results,the FY14 water and wastewater budgets to be funded with rate and non-rate revenue,a history of retained earnings,proposed FY14 rates and the impact of proposed rates on various classes of users. The third meeting will be held on October 7,2013 at which time it is anticpated the Board of Selectmen will vote on recommended rates. FINANCIAL IMPACT:NA RECOMMENDATION/SUGGESTED MOTION: NA STAFF FOLLOW-UP: Finance Prepared by raa p W Z Q Q � Lij W Z Q Q H H � W (n CD ~ CN U) } j LL � � � M M O � N V O Ln �Nw. .o V m � �.o Isj ,-i ,-� NiA- il iA- iA- il iA- d' 0 0 W 00 M 00 M M O %.0 d' N %.0 z _ � Za--) N U. �' O zkh.V V Z � � U. 4d)- 4d - W 4d - 4d - Q LIJ dam- dam- > Lr) Lr) I— +-) +J ao ao Q 0 00 00 ) W 0 M M (3) V V w (u (u m 00 00 fu Q m m m fu m m 0 c c V) L L Li C� L- 0 0 V) :3 4-) V) :3 : 0 � -0 0 c .o c c .o LL > 0 > 0- w Q w Q 0 0 0 o r---. 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N •E 00 O 4-' Za O O O a, O ru d' M N 0 L N N N U z O o00 U) � U IT - N U) I— W a� �; � M � Q U) c' � ro r) Z p U L o W O 4d U U) = ru O w 4d)- 4d)- 4d)- 0- O O ry � Q W U. > � ^ OQ LL U L LL UO U Q � LC _ W U T--j o _ ,� o o (1) o ru O > JQ = AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: PRESENTER: ITEM NUMBER: September 23, 2013 Michelle Ciccolo, Chair, CCAC L5 Pat Goddard SUBJECT: Ah Community Center Advisory Committee (AhCCAC) Recommendations EXECUTIVE SUMMARY: At the 2013 Annual Town Meeting, funding was authorized to hire an architectural firm to prepare schematic design and design development documents for the fit-up and code compliance of the new Community Center (CC), to allow initial occupancy of the Marrett Road facility. At this stage, plans have been developed to a point that allows the Board to consider advancing the plan to Town Meeting, seeking an appropriation for the architect to prepare construction drawings and for funding to enable that construction to proceed. The AhCCAC has been meeting with the architects, town staff, and other stakeholders to help make recommendations on an interim occupancy plan (part of its charge) and to evaluate and make recommendations on the permanent facility(also in its charge). The plans before the Board tonight represent only the minor code, HVAC, telecommunications, and ADA modifications required for initial occupancy. Minor wall reconfiguration to non-load bearing walls are also included to enable the availability of larger spaces for classrooms and activities, necessary if any public functions will be conducted at Marrett Road. The building cannot be occupied without the majority of the modifications shown on the plans. Steffian Bradley Architects (SBA) has been able to demonstrate that the existing building, with these recommended changes, can accommodate and fit all of the Human Services offices and Recreation offices, along with the major functions presently conducted at Muzzey and still provide swing spaces that can be shared for multiple purposes for Community Center programming. Who and what goes where is still to be finalized as the plans advance and more information is gathered. A schedule is provided in the SBA portion of the report which shows that if the Interim Construction proj ect receives approval at Town Meeting, construction would occur this winter and early spring and the facility should be ready for occupancy around June 2014. Concurrent with the ongoing development of the Interim construction and occupancy plan, the AhCCAC, Staff, and Prepared by MC Stakeholders will be looking at the long-term programming and facility needs. Recommendations on the full build out, use,programming, and phasing will be under consideration this fall, winter, and spring and we anticipate there will likely be another capital request for the Annual Town Meeting in the spring. However, the scope of that request is yet to be determined. The AhCCAC is recommending the move of all Muzzey functions as soon as possible to avoid having to also spend the money to bring that building up to code compliance. It has not yet had adequate time to evaluate if other Town departments should also move in at this interim occupancy stage. Nonetheless, it plans to continue its consideration of the Recreation Department's interim occupancy at its upcoming meetings in order to be able to make a recommendation to the BOS well before the Town Meeting vote. The AhCCAC members, at various meetings to date, have strongly expressed the opinion that this new Community Center should be an intergenerational, multicultural, inclusive facility, right from the start. The Committee is looking to find ways to ensure that the programming at the CC will support this vision. FINANCIAL IMPACT: NA—see budget in SBA report RECOMMENDATION/ SUGGESTED MOTION: Support the AhCCAC recommendations and include the necessary warrant articles on the STM Warrant. STAFF FOLLOW-UP: AhCCAC and Facilities Department will continue working with architects on plans and presentation for the Special Town Meeting. Prepared by MC Interim Recommendation to BOS 9/23/13—from Ad Hoc Community Center Advisory Committee Recommendation#1 Guiding principles for interim construction: • Initial physical modifications to the building should be minimally invasive • An effort should be made to minimize the costs associated with the interim construction and to avoid doing work that may have to be modified or changed for the permanent occupancy plan. Nonetheless, energy improvements or other modifications that have the potential to reduce the Town's building maintenance costs could be considered at this early interim stage because of the resulting operational savings the Town might achieve. • Startup renovations should focus on building code compliance and telecommunication needs to operate and function as a public municipal building • There should be no removal of load bearing walls, structural changes to the building, nor any signification exterior work, except for that required for ADA accessibility or other permitting and code compliance reasons • Renovations to the new Center should generally follow the SBA schematic construction plan identified as "Interim Scope, Sept. 16, 2013" and further improved in its 09/23/13 drawings presented concurrently with this document. • Interim locations of offices and programming spaces should not be finalized until the construction plans are further fleshed out and more information is gathered. Thus, plans and drawings at this early stage should be considered illustrative, for conceptual use only. • Absent detailed construction drawings, the cost estimate for the construction improvements are still a work in progress. The Board of Selectmen, with the advice of staff and architectural consultants, should determine the final appropriate budget to present to Town Meeting as more information becomes available. • All Muzzey Senior Center functions should be moved to the new facility at this interim stage. • Interim construction should be guided by the need to maintain critical and core senior services, and meet code compliance (including adding bathrooms and other plumbing fixtures if needed to meet new occupancy demands). Recommendation#2: Human Services: The majority of Lexington's Human Service functions are located at Muzzey Condominium on 1475 Mass. Avenue. Muzzey Condominium's deficiencies have been well documented in separate studies and include life safety code deficiencies and non-compliance with ADA accessibility. The first phase of a two year renovation totaling$1,040,444 was approved under Article 8C Annual Town Meeting 2012.The$561,518 appropriation has not been spent, and second phase funding was not sought at Annual Town Meeting 2013, as the Human Services Department are intended to move into the Community Center. All Muzzey services need to be moved to the new center as soon as possible in order to avoid having to make the above mentioned expensive life-safety code and ADA compliance upgrades ------------------------------------------------------------------------------------------------------------------------------------------------------- Distributed to BOS for its Meeting of 09123113 Page 1 of 2 which would be required if functions stayed in place. Thus,the top priority for the short-term interim use of the new Community Center(CC) should be to move all programs and functions, presently located at Muzzey, to the new Center. The Human Services (HS) Department is comprised of 6 FTE and 6 part time employees, all of whom have a role in either running, overseeing, or supporting the provision of public services. Ten of those employees are presently located at Muzzey. Splitting the department and leaving some employees remaining in Muzzey might degrade inter-departmental communications, and reduce staff's ability to provide quality services to the public. All HS employees at Muzzey should make the move at the interim phase. • Move all mission critical programs,functions, and activities currently operated at Muzzey to the new Center in the shortest possible timeframe. • Consider leaving transportation services where they are now at the Town Office Building until such time as it is determined that adequate space will be available in the new Center. • Continue to provide daily nutritional program with a modified menu catered until a commercial kitchen is available at the new Center. Recommendation#3 The AhCCAC has held 4 meetings to date and has not had sufficient time to complete its review of interim occupancy recommendations. At its last meeting on 9/16, which was running considerably over time, the committee voted to table its recommendation (without prejudice) on whether or not to move Recreations functions, because it did not have sufficient time to review or discuss the subject area. However, it should be noted that the interim budget and conceptual plans (presented with this report as part of SBA's materials) were developed to demonstrate that both Human Services and Recreation offices could fit in and occupy the building simultaneously without the need for a building expansion. The plans, as they are shown today, allow for Recreation to move in, or not. Thus, moving Recreation into the building upon its initial renovation can be treated as a separate consideration, evaluated on its own merits, without any impact to the construction drawings or budget. It is the intention of the AhCCAC to take this matter up in its subsequent meetings and report back to the Board of Selectmen prior to Town Meeting on its findings. ------------------------------------------------------------------------------------------------------------------------------------------------------- Distributed to BOS for its Meeting of 09123113 Page 2 of 2 i j I 'llI R, , IIII I �� � i�,� rrr�pl fri/r rvaJ�"G�u�IrG Yllrr afPlflfllr�� I��!: I II 1 lNu;,gk��N�N'lufai/yrKr � ✓j� l 9 i , r , � ! Irii/%�//%i t ,,,,rr 1 � �N!)1)➢YID / l� I 'l lli%7 �1'�� f��,10 • '' i'� '�� �� 1 (rcy Pam" • ( �i� I'7 CD CD a) 0 co co L >1 cn o - cn o a E o L o = Q).. O U w 0!� .w o LL LL ,' o".. % • N ummmmwrv.�vmmmm�muw� � � , ......�. .... � � �,, L www �. . L co �v m m w w / U LU CL L U) m �/� -L VUJ c/) uuurif� � m` \ U) ^ L � U m Ci3 - U C uuuuuuuuuuuuuuuuuuuui uuuuuuuuuuuuuuuuuuuuuuuuuuuuuvi p >O � � � � � O O Q L -0 a—�i Z a E w ri to of w m LL �, ii�i//ri • i, I , • 4 LU ....... 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ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: PRESENTER: ITEM NUMBER: September 23,2013 Paul Ash` L6 "Pat Goddard Rob Addelson SUBJECT: Discuss Financing Options for High School Modular Classrooms EXECUTIVE SUMMARY: Paul Ash and Pat Goddard will review the proposed High School Modular Classroom project. Rob Addelson will present a funding plan for this work. This project is scheduled to come before the Special Town Meeting on November 4. FINANCIAL IMPACT: NA RECOMMENDATION 1 SUGGESTED MOTION: STAFF FOLLOW-UP: TMO and Finance Prepared by cfv aa4� ��na L�7Cb'PGT'+OM K t .:. ■ N 0 E ■... p M CL CD N co co tO N M y. i � M to ■ '� 0 Lit., L L � .a cy a o � � ate *2 rrrr MM• tj CL C. fir" _ i �" " "r a V- ;J Q_ tJ� CL tit 4-0 '� 4• W N G a s a a o a .... U) LIU ° � o. or � o. o. or �. ■ ■ CL .0 SD 4) tv 0 CLi ai Gi Gi L. 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(6 CL fll�L6 v t, a g 4. 2 co u caCV CD 0 (u c Gl uj to (0 4* fink w z 0 ui to co -8Lo 0— q 0 co to a Ct Ct C:) Ct V) 43 0 0 tRJ W) ts C) LO Y, N 0_r LL — Elf LO m 10.0)CS, 1.00 LL CD C) Cli I- co v 0)03 co N CY) W) Ld Cr 0 0 vw tR 69 Eli 64 4069 60 69 vq cq Cl) Cl) .9 -m e N N 2 q . c::! Col cl:l U-5 V- .0 Iq LO in z >_ V� o U. 69 69 E9 69 Ok 64 co m C) 0 0 (D (D moo corn A A . R a) 0 cn cm c3i ai _q V: 40 co 0 s C)0 CM eq CV m co co co tq vi Ld CD N 69 69 69 6% 40 E4 69 69 69 610 69 c W 10 W z E E z LUcn w 2 CL 0 0 + LU 2: WCD 0 a co Q w co co q E .& E2 0 =) t M z C 0 0 + 0 a. CO 00 69 .2 :3 co I - .9 c4 co a E C �a .0 a= to a x cR E cc LyUc N 0 10 a LL + (on Cc) to C, to w s + _0 L.L 5 E 42 E ; c (D 10D C, 0 m ;m .0 W a 1 a- 411,00 'Vol 40) _Q) �z i 4 :, Cb co 'a r- E E c — CO CL co'a .2. E.5 00 (D 0 a. LL I co 5 -a E gg 80 o C]IO§ S2 L (d 0 E2 1 0 e —0 s ji- A Em 0 4) r M 0 m ra 0 (D E v '0 Lo cc CL LO _3:c C) U) C :3 v c _3�c 13 00 F () a W AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: PRESENTER: ITEM NUMBER: September 23 2013 Carl F.Valente I.7 SUBJECT: Continue Discussion on Posting for Public Comment the Organic Waste Processing Facility Request for Proposals (RFP) EXECUTIVE SUMMARY: At its meeting on September 9,2013,the Board decided to review the current draft of the Organic Waste Processing RFP,prior to having it posted for public comment. The Board also asked that the Board of Health receive and review the current draft. A representative of the Board of Health will present their suggestions for the RFP. FINANCIAL IMPACT: NA RECOMMENDATION l SUGGESTED MOTION: Move to(post) (not post)for public comment the Organic Waste Processing Facility RFP. STAFF FOLLOW-UP: TMO Prepared by efv AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 9/23/13 STAFF: Lynne Pease ITEM NUMBER: L8 SUBJECT: Approve Memorandum of Understanding for Battle Road Scenic Byway Committee and Appoint Membership EXECUTIVE SUMMARY: Mr. Pato will explain and review the proposed Memorandum of Understanding between the Arlington, Lexington, Lincoln, Concord and the Minute Man National Historical Park to establish a permanent management entity for The Battle Road Scenic Byway: Road to Revolutions. It is suggested that Richard Canale and Maryann McCall-Taylor be appointed as Lexington's representatives to the Battle Road Scenic Byway Committee. A third appointment will be made at a future meeting. See attached information. FINANCIAL IMPACT: RECOMMENDATION/ SUGGESTED MOTION: Motion to approve and sign the Memorandum of Understanding between the Arlington, Lexington, Lincoln, Concord and the Minute Man National Historical Park to establish a permanent management entity for The Battle Road Scenic Byway: Road to Revolutions. Motion to appoint Richard Canale and Maryann McCall-Taylor to the Battle Road Scenic Byway Committee for 2-year terms to expire September 30, 2013. STAFF FOLLOW-UP: Selectmen's Office MEMORANDUM OF UNDERSTANDING by and between the Town of Arlington, the Town of Lexington, the Town of Lincoln, the Town of Concord, and the Minute Man National Historical Park for the purpose of establishing a permanent management entity for The Battle Road Scenic Byway: Road to Revolutions WHEREAS, the Battle Road Scenic Byway: Road to Revolutions (the Byway) is a route through the towns of Arlington, Lexington, Lincoln, and Concord(the Towns) following the approximate path of British regulars on April 19, 1775 during the battles that marked the start of the American Revolution, and passing many sites of cultural and historical importance; and WHEREAS, the Byway was officially designated a Massachusetts State Scenic Byway in 2006 with the intention of recognizing,protecting, and enhancing its unique resources, and this designation was expanded in 2012; and WHEREAS, the Metropolitan Area Planning Council (MAPC)worked closely with the Towns, the Minute Man National Historical Park (the Park), and the Massachusetts Department of Transportation (MassDOT), to produce the Battle Road Scenic Byway Corridor Management Plan (the Corridor Management Plan), funded by the Federal Highway Administration's National Scenic Byway Program with a matching grant from the Massachusetts Highway Department, for the purpose of proposing strategies to manage transportation, land use, and tourism along the Byway, and was completed with the approval of the Towns in May, 2011; and WHEREAS, the Towns and the Park seek to establish a permanent management entity for the Byway to carry out the Corridor Management Plan; and WHEREAS, a task force with representation from the Towns and the Park was convened in the spring of 2013, with assistance from MAPC funded by the District Local Technical Assistance program, for the purpose of defining the structure and membership of such a management entity; NOW THEREFORE, the Towns and the Park agree as follows: L ESTABLISHMENT OF A BYWAY MANAGEMENT ENTITY 1. The Towns and the Park shall form a permanent committee to be known as the Battle Road Scenic Byway Committee (the Byway Committee)with representation from each of the Towns and the Park for the purpose of carrying out the activities of the Corridor Management Plan and serving as the decision-making body for Byway-related issues. The Byway Committee as defined in this Agreement is not an independent legal entity. MOU: Battle Road Scenic Byway Committee Page 1 of 5 2. The Byway Committee shall have a Fiscal Agent, to be selected by the Committee, which shall be responsible for receiving and disbursing funds, keeping financial records, and providing basic administrative services, as required. The Committee and Fiscal Agent shall specify the terms of services to be provided in a memorandum of understanding. 3. The Byway Committee shall create a Stakeholders Advisory Group comprising representatives from a broad range of interest groups involved in Byway- related activities. Members of the Stakeholders Advisory Group shall provide input to inform the Byway Committee's decisions, and shall support specific Byway-related tasks as directed by the Byway Committee. II. PURPOSE Byway Committee l. The Byway Committee shall have functions and responsibilities including but not limited to: a. Developing and publishing an annual work plan and priorities for Byway management activities that advance the Corridor Management Plan b. Leading the effort to secure Byway funding from grants or other sources, including requesting funding from the Towns as necessary C. Developing an annual budget d. Convening regular meetings of the Stakeholders Advisory Group and encouraging broad participation to provide a public forum for the discussion of Byway management-related issues e. Establishing and directing sub-committees tasked with carrying out specific Byway management tasks f. Appointing members of the Stakeholders Advisory Group to sub- committees of the Committee g. Submitting an Annual Report to the four Town Boards of Selectmen; Town Planning/Redevelopment Boards or similar boards, the Superintendent of the Minute Man National Historical Park, the MassDOT Scenic Byway Coordinator, and the Fiscal Agent. 2. The Byway Committee shall have no independent authority to make regulatory changes or appropriate municipal funding. The Byway Committee's decisions and recommendations shall not supersede the existing authority of the Park, any other state or federal agency, or any Town board or committee, including but not limited to Boards of Selectmen, Planning/Redevelopment Boards, Historic District Commissions, Tourism Committees, and Conservation Commissions, unless such authority is expressly granted to the Byway Committee by the appropriate body. MOU: Battle Road Scenic Byway Committee Page 2 of 5 Stakeholders Advisory Group 3. The Stakeholders Advisory Group shall serve as the forum for the public discussion of Byway-related issues. Its purpose is to ensure that the Byway Committee's actions are informed by the full range of parties with a stake in the Byway's management. Members of the Stakeholders Advisory Group shall have the opportunity to present their interests to the Byway Committee at regular meetings. Members of the Stakeholders Advisory Group may also be appointed to serve on ad-hoc working groups or sub- committees focused on specific Byway tasks, as directed by the Byway Committee. III. MEMBERSHIP Byway Committee I. Each Town shall appoint up to three representatives to the Byway Committee. The appointment shall be made by the Town's Board of Selectmen, or its designee. The Towns are advised to consider appointing a balance of voices representing municipal interests including but not limited to planning,public works, tourism, and elected officials. The Superintendent of the Minute Man National Historical Park shall appoint one representative to the Byway Committee. The Byway Committee representatives shall be appointed for two year renewable terms. Each Town and the Park shall notify the Vice Chair of the Byway Committee of any changes to its representatives. Stakeholders Advisory Group 2. Membership in the Stakeholders Advisory Group shall be open to all. The Byway Committee shall solicit interested parties and shall develop a method to actively notify members of upcoming meetings, inform them of Byway activities, and encourage their participation. IV. METHOD OF OPERATION Byway Committee I. The Byway Committee shall meet at least three times per calendar year. Additional meetings may be called by the Chair or the Vice Chair, or by any two Byway Committee members from separate entities. Meetings shall be open to the public. A quorum of the Committee shall be present if at least four entities are represented at a duly called meeting. 2. Votes of the Byway Committee shall be taken with one vote per Town and one vote for the Minute Man National Historical Park. Each Town and the Park shall determine its own method for determining its vote among its representatives. Four affirmative votes are required to pass a motion. 3. The Byway Committee shall elect a Chair, a Vice Chair, and a Secretary from among its members. None of these officers shall be representatives from the same entity. Officers shall serve two-year terms. The Chair, Vice Chair, and Secretary shall not MOU: Battle Road Scenic Byway Committee Page 3 of 5 serve in the same office for more than two consecutive terms. The Chair shall set meeting agendas and chair the meetings. The Vice Chair shall chair meetings in the absence of the Chair. The Vice Chair shall be responsible for keeping a current roster of Byway Committee members, and shall confirm the Committee appointments of each Town and the Park with their appointing bodies annually. The Secretary shall take meeting minutes and record votes taken. V. AMENDMENTS TO THIS AGREEMENT 1. This Memorandum of Understanding may be amended or canceled at any time by mutual written agreement of all participating parties. Any participating Town or the Park may withdraw from this Memorandum of Understanding upon 60 days written notice to the Byway Committee, signed by the Town's Board of Selectmen or the Park's Superintendent, as the case may be. [Signature page follows] MOU: Battle Road Scenic Byway Committee Page 4 of 5 SIGNATURES This Memorandum of Understanding is to be signed by the Chair of the Board of Selectmen of each Town, upon a vote of the Board authorizing the Chair to do so, and the Superintendent of the Minute Man National Historical Park. X Chair, Board of Selectmen Town Date or or Superintendent Minute Man NHP MOU: Battle Road Scenic Byway Committee Page 5 of 5 n ' AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: PRESENTER: ITEM NUMBER: September 23,2013 Carl F.Valente I.9 SUBJECT: Review and Approve Amendment 1 to Purchase and Sale Agreement for Scottish Rite Property EXECUTIVE SUMMARY: Town Counsel is recommending approval of the attached First Amendment to the Purchase and Sale Agreement for the Scottish Rite property. The amendment makes the following changes to the previously signed Purchase and Sale Agreement: • Changes the closing date from November 30 (a Saturday)to December 3. • Clarifies that the Scottish Rite Masonic Museum and Library,Inc„which is a different entity than the Scottish Rite,will grant the Town an easement to use the common driveway and parking lot. FINANCIAL IMPACT: None RECOMMENDATION/SUGGESTED MOTION Move to approve and sign the First Amendment to the Purchase and_Sale Agreement between the Town and the Ancient Accepted Scottish Rite of Free Masonry. STAFF FOLLOW-UP: TMO and Town Counsel will process this agreement. Prepared by cfv FIRST AMENDMENT TO PURCHASE AND SALE AGREEMENT This FIRST AMENDMENT TO PURCHASE AND SALE AGREEMENT(this "Amendment") is made as of the day of September 2013,by and between the Trustees of the Supreme Council of the Ancient Accepted Scottish Rite of Free Masonry, n/k/a the Trustees of the Supreme Council of the Ancient Accepted Scottish Rite of Free Masonry for the Northern Masonic Jurisdiction of the United States of America(the"Seller"),the Town Lexington,acting by and through its Board of Selectmen (the "Buyer'), and with respect to the Easement, as defined herein,the Scottish Rite Masonic Museum and Library, Inc. (the"SRMML'). WHEREAS, Seller and Buyer entered into that certain Purchase and Sale Agreement dated as of April 30, 2013 (the"Agreement')in connection with the conveyance of that certain land and the improvements located thereon commonly known as 39 Marrett Road Lexington, Massachusetts and as further described in the Agreement(the"Property"); WHEREAS,pursuant to the Agreement, Seller agreed to convey that certain easement as set forth in Paragraph 15 of the Agreement to Buyer(the"Easement'); WHEREAS, in the course of its due diligence of the Property, Buyer discovered that Seller did not hold title to the fee of the parcel on which the Easement will be granted and instead that SRMML holds title to the fee; WHEREAS, Buyer has requested and Seller has agreed to amend the Agreement to provide that SRMML will grant the Easement; and WHEREAS,the parties also wish to change the Closing Date under the Agreement from November 30, 2013 to December 3,2013. NOW, THEREFORE, in consideration of the foregoing and for other good and valuable consideration,the receipt and sufficiency of which is hereby acknowledged,the parties hereto agree as follows: 1. Closing Date. The time for closing is changed from November 30,2013 to December 3,2013. 2. Easement. Paragraph 15 of the Agreement is hereby amended by adding the following sentences: "The parcel on which the Easement will be granted (Lot Al as shown on Plan 426 of 2013 recorded with the Middlesex South Registry of Deeds)is owned by the Scottish Right Masonic Museum and Library, Inc., a Massachusetts corporation. The Scottish Right Masonic Museum and Library, Inc. agrees to grant the Easement as provided for in and under the terms of this Paragraph 15." (AO21OM8.1 3. CounteMlIgs. This Amendment may be executed by facsimile and in multiple counterparts which, when taken together, shall constitute one instrument. 4. Ratification. Except as amended hereby,the Agreement shall be, and hereby is, ratified, confirmed and approved and shall remain in full force and effect in accordance with its terms. Defined terms that are not specifically defined herein shall have the meanings ascribed to them under the Agreement. [Signatures to appear on next page.] (A0210028.1 2 IN WITNESS WHEREOF,the parties hereto have executed this Amendment under seal as of the date first above written. SELLER BUYER Trustees of the Supreme Council of the Town Lexington Ancient Accepted Scottish Rite of Free Board of Selectmen Masonry,nikla the Trustees of the Supreme Council of the Ancient Accepted Scottish Rite of Free Masonry for the Northern Masonic Jurisdiction of the United States of Deborah N. Mauger, Chair America Peter C. J. Kelley By: Name: Its: President Norman P. Cohen By: Hank Manz Name: Its: Treasurer Joseph N. Pato With respect to Paragraph 15 herein: Scottish Rite Masonic Museum and Library, Inc. By: Name: Its: President By: Name: Its: Treasurer {AO210028.1} 3 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: PRESENTER: ITEM NUMBER: September 23,2013 Carl F.Valente I.10 SUBJECT: Approve Grant Agreement for Historical Society Preservation of Records Project EXECUTIVE SUMMARY: This project with the Historical Society,to preserve historical records,has been funded through the Community`Preservation Act. Some of the records being preserved,however,are awned by the First Parish Church,but held by the Historical Society. This agreement clarifies that the First Parish Church documents: • will be provided to the Town in digital format,; • that if the Historical Society is no longer able to hold these documents that they will be held directly by the Church, and • that if the Church transfers ownership of the documents to an entity other than the Town or Historical Society that the Historical Society will reimburse the Town the$1 Q,13 8'in preservation costs. FINANCIAL IMPACT: $10,138 in CPA funds. RECOMMENDATION 1 SUGGESTED MOTION: Move to approve and sign the Amendment to the Grant Agreement for Historical Records Preservation between the Town and the Lexington Historical Society. STAFF FOLLOW-UP: TMO will process grant document Prepared by cfv AMENDMENT TO GRANT AGREEMENT FOR HISTORICAL RECORDS PRESERVATION This Grant Agreement("Agreement")is dated ,2013,by and between the Lexington Historical Society, a non-profit corporation duly organized under the laws of the Commonwealth of Massachusetts with an address of 13 Depot Square, P.O. Box 514,Lexington,Middlesex County,Massachusetts 02420(the"Grantee"), and the Town of Lexington, a municipal corporation with an address of 1625 Massachusetts Avenue, Lexington,Middlesex County,Massachusetts 02420,acting by and through its Board of Selectmen(the"Town"). WHEREAS,the Grantee has sought funding from the Town pursuant to the Community Preservation Act, GL. c. 44B,to fund the preservation of Historic Records (the"Project")held by the Lexington Historical Society and by the First Parish Church; and WHEREAS,through Article 8(i)at the 2012 Annual Town Meeting,the Town voted to appropriate the sum of Seventy-seven Thousand Two Hundred and Sixty-eight dollars ($77,268)from the Unbudgeted Reserve of the Community Preservation Fund(the"Funds") for the Project and authorized the Board of Selectmen to enter into an agreement with the Grantee for the grant of the Funds to the Grantee;and WHEREAS,the Grantee wishes to use the greater portion of the Funds to preserve identified Historic Records held by the Historical Society under an existing Agreement with the Town dated October 31,2012; and WHEREAS the Grantee has executed a separate agreement with the First Parish Church and has reserved a separate portion of the Funds($10,138)to preserve the First Parish Records Book;and WHEREAS,the Town and Grantee wish to memorialize herein the terms governing the grant of the Funds appropriated at Town Meeting: NOW,THEREFORE, in consideration of the mutual covenants herein set forth,the parties agree as follows: 1. The Grantee agrees that the Funds shall be used solely for the purpose of preserving and digitizing important historical Town documents and is necessary for the permanent conservation and preservation of such documents,and is therefore fundable under the Community Preservation Act,CIL. c. 44B, § 5(b)(2). The Grantee shall make no other use of the Funds. 2. The Grantee agrees to make copies of any proposals or bid documents relating to the Project available for inspection by the Town at the Town's request. The 1 Project shall be undertaken by individuals qualified in the field of historic document preservation and conservation(the"Consultants"). The Grantee shall ensure that the Project follow the Guidelines for Practice established by the American Institute for Conservation (AIC). 3. The Grantee agrees that it will provide digital images of all records so preserved or imaged to the Town,and that the Town shall have the right to require written confirmation from the Grantee that the Funds were used by the Grantee solely for their intended purpose as set forth herein. 4. In the event that the Project is terminated prior to its completion and/or a dispute arises between the Grantee and the Consultants regarding payment for the Project, the Town shall have the right to withhold payment of the Funds to the Grantee until any disputes over payment between the Grantee and the relevant Consultants have been resolved and written confirmation of any such resolution is provided to the Town by both the Grantee and said Consultants. 5. In the event that the Grantee is no longer able to hold or maintain the First Parish Records preserved in this Project,permanent storage shall first be sought with the First Parish/CTnitarian Universalist Church,presently located at 7 Harrington Road in Lexington,Massachusetts, 02420. If the First Parish Church transfers ownership of the records to an entity other than the Grantee or the Town of Lexington,the Grantee will reimburse the Town for the amount of CPA funds disbursed for this project($10,138). 6. In the event that the total cost of the Project is less than the budgeted amount, or if the project is terminated prior to its completion,any unexpended portion of the Funds that have been disbursed to the Grantee shall be refunded to the Town. 7. The Grantee may draw on the Funds(in part or in whole)for reimbursement of actual expenditures for the Project.The Grantee will provide evidence to the Town that invoices have been paid prior to reimbursement. 8. The Town's grant of the Funds to the Grantee is made with the understanding that the Town has no obligation to provide other or additional support to the Grantee for the Project except as provided for herein. 9. The Town hereby certifies that the Funds have been duly appropriated and are currently available to meet the Town's obligations as stated in this Agreement. 10. For the purposes of this project,the Grantee agrees to name the Town of Lexington as an additional insured on its general liability insurance policy and provide the Town with a certificate of insurance showing the same. 2 Executed under seal as of the date first set forth above. TOWN OF LEXINGTON LEXINGTON HISTORICAL SOCIETY By its Board of Selectmen: Name: Susan Bennett Title: Executive Director Deborah Mauger, Chair Peter C.J.Kelley Norman P. Cohen Hank Manz Joseph N.Pato Approved for Availability of Funds:no additional funds beyond the$77,268 as stated in the October 31, 2012 Agreement with the Historical Society. Acct.No. cQgo 2150 —i 0o,(c;),D Comptroller 3 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 9/23/13 STAFF: Lynne Pease ITEM NUMBER: I.11 SUBJECT: Approve Revised Use of the Battle Green Regulation EXECUTIVE SUMMARY: Attached is the proposed Use of the Battle Green Regulation for your approval. The Policy Manual Committee and Manny Ferro reviewed and revised the regulation to clarify language regarding weapons, Patriots Day celebrations and public safety events. FINANCIAL IMPACT: RECOMMENDATION/ SUGGESTED MOTION: Motion to approve the revised Battle Green Regulations. STAFF FOLLOW-UP: Selectmen's Office BOARD OF SELECTMEN REGULATION USE OF THE BATTLE GREEN Date Approved by BOS: Signature of Chair: August 1, 2011 (revised 9/23/13) DePoa"Z 7ylauyen The following rules and regulations have been adopted in accordance with the Code of the Town of Lexington, Chapter 100-10, as amended. If these regulations or portions thereof, conflict with the Code,the Code shall take precedence. 1. Definitions a. "Audio device" means any electronic or amplified radio, television set, computer, telephone, electronic music player, musical instrument, or other device that produces noise. b. "Disorderly conduct" means any action intended to cause inconvenience, annoyance, or alarm, or which recklessly creates a risk thereof, fighting, threatening or violent behavior; unreasonable noise; abusive language directed toward any person present; wrestling in vicinity of others; throwing of breakable objects; malicious throwing of dangerous objects or stones; open fires, burning objects or spitting. C. "Powerless flight" means any device used to carry persons or objects through the air; for example, sailplanes, gliders, balloons, body kites, hang gliders. d. "Public use limit" means the maximum number of people or the amount, size, or type of equipment permitted on the Battle Green at one time, as established by the Board of Selectmen. e. "Special event" means demonstrating,picketing, speechmaking, marching, holding of vigils, and all other similar forms of conduct which involve the active communication or expression of opinions or grievances, engaged in by one or more persons, the conduct of which has the effect, intent, or propensity to draw a crowd or onlookers. f. "Compromised turf' shall mean any condition that would make the Battle Green vulnerable to excessive damage by heavy wear or use; for example, heavy rains, reseeding, and drought conditions. g. "Non-permit activities" shall mean activities that may be engaged in without a permit issued by the Board of Selectmen. h. "Weapon" is an instrument or device that can inflict serious bodily injury and includes but is not limited to: firearms, rifles, shotguns and antiques as defined by MGL Chapter 140; air rifles and BB-guns as defined by MGL Chapter 169, 1213;paintball guns; edges weapons; explosive material or devices; muskets and weapons that discharge an arrow or bolt. 2. Non-Permit Activities Subject to the restrictions in these rules and regulations,permits shall not be required for: a. Conduct that does not cause public inconvenience, annoyance, or alarm. b. Lawfully carrying a concealed weapon. c. Picnicking restricted to groups of no more than seven people. Picnicking on the Battle Green by bus tours or similar groups is forbidden. d. The gathering of groups on the Battle Green for the sole purpose of exploring and enjoying its history, and which do not remain for more than four hours. e. Playing of audio devices at a reasonable volume. f. Walking of bicycles on sidewalks and paths. g. The playing of games that do not: i. exceed three players; or ii. damage the Battle Green's physical condition; or iii. disturb or inconvenience those visiting the Battle Green for historic interest; or iv. constitute any type of disorderly conduct. 3. Permit Required Activities a. The purpose for requiring permits for certain activities is to promote the use of the Battle Green in a manner consistent with its nature and history; to protect the Battle Green from harm; to ensure adequate notice of the event so that arrangements can be made to protect the public health and safety and to minimize interference with the event by the public. b. Permits are required for any of the following activities, singly or in combination: i. Any group activity reasonably likely to exceed the public use limit established by the Board of Selectmen. ii. Special events,public meetings, assemblies, gatherings, demonstrations, parades, and other active public expressions of interest, not to exceed four hours in duration. iii. Pageants, reenactments, regattas, entertainments, or other as public spectator attractions. iv. Displays of a ceremonial nature in connection with special events and limited in duration to the period required for such events. V. Use of public address systems, electrical lighting, or other electrical or amplified devices. vi. Distribution of non-commercial printed matter. vii. Possession and/or use of unconcealed weapons. Permits will be further restricted to events and ceremonies conducted by U.S. Armed Forces and law enforcement agencies; and honor guards, reenactments or related activities by groups sponsored by the Town of Lexington. Possession and/or use of explosives shall be further restricted by compliance with all federal, state and local laws. The applicant shall provide evidence of training and competency in the display and use of such weapons. viii. Use or possession of fireworks or firecrackers. ix. Planting of any trees/plants. X. Parked or moving vehicles on any grassy areas, except those necessary for Town maintenance activities, which are allowed. 4. Impermissible Activities The following activities are strictly prohibited: a. Any group activity that exceeds the public use limit established by the Board of Selectmen for the Battle Green. b. Possession, destruction, injury, defacement, removal, or disturbance of any building, sign, equipment, monument, statue, marker, animal or plant. c. Distribution or display of commercial advertising; or soliciting of business; or any other commercial transactions. d. Remaining on the Battle Green for more than four hours. e. Abandonment of any vehicle or personal property. f. Unreasonably loud operation of audio devices. g. Delivery of any person or thing by parachute or helicopter. h. Powerless flight activities. i. Begging. j. Disorderly conduct. k. Possession and/or use of weapons, except as provided in 3b. 1. Use of metal detecting devices. m. Gambling of any form or operation of gambling devices. n. Picnicking except as provided above in 2c. o. Consumption of alcoholic beverages or use of unlawful substances. p. Use of rollerblades, scooters and skateboards. q. Placement on the Battle Green of any unattended structure or commemorative planting of any trees/plants by a private parry. r. Signs posted on poles such as telephone or light poles. s. Climbing on the Minuteman Statue, Hayes Fountain or its base. 5. Permit Process a. Application for permits to conduct activities on the Battle Green, specified in 3, above, shall be filed no later than two weeks prior to the requested date. Late and/or incomplete applications will be considered at the discretion of the Board of Selectmen. b. Permit applications shall include the following information: i. Name and phone number of a responsible contact. ii. Date and time of event. iii. Nature of event. iv. Expected number of participants, spectators, and vehicles. V. Duration of event. vi. Statement of equipment and facilities to be used. vii. Section of the Battle Green desired. viii. Criteria for Sponsorship should be consistent with the history of the Battle Green. c. The responsible parry is to keep the permit, which must be available for inspection upon request. The responsible parry may be required by the Board of Selectmen, as a condition of issuing the permit, to pay for detail police officers if the Board determines that such officers are necessary for public safety. d. Permits are issued upon express condition that the Battle Green is to be left in an orderly fashion. e. The responsible parry will be charged by the Board of Selectmen, as a condition of issuing the permit, for any damages directly resulting from the permitted activity. f. Permits are non-transferable; and are only valid for date and time specified. For cause the Police Chief or his designee may extend a permit for up to 2 hours. g. A permit shall be revoked if a sanctioned event engages in impermissible activities and may be revoked if the permit group engages in activities that are not within the specifications of the permit. h. The Board of Selectmen may alter a request by setting reasonable conditions and restrictions as to duration and area occupied, as are necessary for protection of the area and public use thereof. i. Compromised turf conditions may supersede the use of a granted permit at the discretion of the Board of Selectmen to protect the condition of the Battle Green. j. The Selectmen may suspend or revoke permits to use the Battle Green given reasonable grounds that there may be an imminent threat to public safety by a weather or man-made event. 6. Grounds for Denial of Permit Request a. Application creates a scheduling conflict with a previously filed application by another person or group. b. Event presents a clear and present danger to public health or safety. c. Event is of such nature or duration that it cannot reasonably be accommodated in the area applied for; or the expected number of participants exceeds the public use limit. d. Event will, in the opinion of the Board of Selectmen, cause unacceptable interference with use and enjoyment of the Battle Green by the general public. e. Event is requested for a date that conflicts with official celebrations of the Town. f. Event is more appropriately held at other available Town facilities, such as recreational facilities. 7. Patriot's Day Weekend From April 12 through April 26 each year, only Town-sponsored activity is permitted on the Battle Green. Private usage, otherwise permitted, is prohibited throughout this period. The public use is not applicable during any Town- sponsored activity during this period. 8. Penalties Penalties for violations of these regulations shall be in accordance with Chapter 10-4 and 10-6 of the Code of the Town of Lexington, Approved by the Board of Selectmen July 15, 1986. Amended July 24, 2000. Amended December 21, 2009. Amended August 1, 2011. Amended , 2013. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 9/23/13 STAFF: Lynne Pease ITEM NUMBER: I.12 SUBJECT: Approve Common Victualler for New Owner of Avenue Deli, 1806 Massachusetts Avenue EXECUTIVE SUMMARY: Avenue Deli has a new owner and is requesting a Common Victualler License. He has received the necessary approvals from the Board of Health and Board of Appeals. FINANCIAL IMPACT: RECOMMENDATION/ SUGGESTED MOTION: Motion to approve a Common Victualler License for Cafe Jae Corporation, d/b/a Avenue Deli, located at 1806 Massachusetts Avenue. STAFF FOLLOW-UP: Selectmen's Office �0 6 tAORJAvr TOWN OF LEXINGTON SELECTMEN'S OFFICE APAIL1QrM APPLICATION FOR COMMON VICTUALLER LICENSE The Board of Selectmen issues Common Victualler licenses to establishments that cook,prepare and serve food at tables. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington,the Workers' Compensation Insurance Affidavit form, and the declaration page of your workers compensation insurance policy. CORPORATE NAME: 4T-F. co r o rQ I O'yl , D/B/A: h yew be k ON-SITE MANAGER NAIVE AND PHONE NUMBER: Yap q - A Iwo ?X6 — �V— BUSINESS ADDDRESS: EMAIL ADDDRESS: � �JOA q of� O • o HOURS: t n" � : Jo ADDITIONAL INFORMATION: �-i cth6 e_ -l't5 Authorized Signature Federal Identification No. or 0,21- �0 -ot Social Security Number Submit to Selectmen's Office: 1. Application 2. Check for $25.00 (payable to Town of Lexington) 3. Workers' Compensation Insurance Affidavit (including copy of Declaration page of policy) AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 9/23/13 STAFF: Lynne Pease ITEM NUMBER: I.13 SUBJECT: Limousine License Renewals—Fusco Enterprises, LLC, 88 Reed Street EXECUTIVE SUMMARY: I received a request to renew a limousine license for Fusco Enterprises, LLC and to approve a 2nd vehicle. A CORI check came back with no information. This renewal is for the period May 1, 2013 through April 30, 2014. Mr. Fusco is only allowed one vehicle at his residence (88 Reed Street), so the second vehicle will be stored in Burlington and that will be stated on the license. Both vehicles have been inspected by the Police Department. FINANCIAL IMPACT: RECOMMENDATION/ SUGGESTED MOTION: Motion to approve the application and issue one (2) Limousine Licenses to Fusco Enterprises, LLC, 88 Reed Street, subject to satisfactory inspection of the vehicle by the Police Department, subject to the conditions on the license. STAFF FOLLOW-UP: Selectmen's Office TOWN OF LEXINGTON SELECTMEN'S OFFICE i APPLICATION FOR LIMOUSINE LICENSE A-W6�O. The Board of Selectmen issues Limousine Licenses for carrying of passengers for hire. Please fill in this form completely and return to the Selectmen's Office along all of the required items listed below. If you have any questions please contact the Selectmen's Office at 781-862-O500x208 or email selectmen&1exin tonma.gov. CORPORATE NAME: DBIA: ON-SITE MANAGER NAME AND PHONE NUMBER: VA. fU.4�o BUSINESS ADDDRESS: CSlrn-�� EMAIL ADDDRESS: 6 at e, r"C,YJ NUMBER OF VEHICLES: INFORMATION ON EACH VEHICLE (Year, Make, VI No. and Plate No.): 3 Sty-1V6&,v% \J 1K6 6I'LFY,ttoTO lea 1 Solo � 1..V 35'033 I-010 J.Y1L01 1"'&-V► (,w Zx-h!$1.. , � f X to�G�'�'i°}b LV 5 '4to — Ing u S c4 t y, Buell; 1��'`i ROUTES: Yuthorized Signature Federal I727,037 tion . or � � - Social Security umber Submit to Selectmen's Office: 1. Application 2. Check for$30.00 per vehicle(payable to Town of Lexington) 3. Workers' Compensation Insurance Affidavit(incl. copy of Declaration pg. of policy) 4. Proof that vehicle(s)has been registered and inspected by Registry of Motor Vehicle 5. Completed CORI form and drivers license or other government photo identification 6. Inspection Report from Lexington Police Mechanic(contact William Ahern at 781-862- 1212 to make an appointment for the inspection). ` ma SOT CERTIFICATE OF REGISTRATION M.G.L.Chapter 90 Section 24B makes it a crime to alter this Certificate RMV Division PLATE TYPE REGISTRATION NUMBER REGISTRATION TYPE EFFECTIVE DATE EXPIRES r YEAR ITRANSACT33207...30104 IONNUMBELVN LV33033 04/01/12 irnsraaYor 3 14 MFRS MODEL YEAR I MAKE MODEL BODY STYWI`YPE COLOR Not Valid without officialIF VEHICLE TOTALREGISTERED CARRYING WEIGHT FORA 2003 CHEV SUBURB UTIL }SLACK signature of Registrar PASSENGERS COMMERCIAL VEHICLE FOR HIRE: OR TRAILER. VEHICLE IDENTIFICATION NUMBER INSURANCE COMPANY TITLE NUMBER REGISTRAR MAXIMUM 3GNF'K16T03G130704 TRAVELERS IND CO BC879088 NUMBER OF PASSENGERS p,�,�,(,��J THAT CAN BE RESIDENTIAL ADDRESS (IF DIFFERENT) �1.�`.' _....R.n-r SEATED. 08 NAME(S)OF OWNER(SI AND MAILING ADDRESS FEES IIiIIIIIIIiIIIill��IliliI iIIIIIIllilllI IIIl��IIIIII ll�ll�l REGISTRATION 25.00 ******AUTO**MIXED AADC 015 406 TITLE 0.00 FUSCO, PETER M 88 REED ST SPECIAL PLATES 0.00 LEXINGTON MA 02421-4220 SALES TAX 0.00 TOTAL 25.00 MASSACHUSETTS DEPARTMENT OF TRANSPORTATION REGISTRY OF MOTOR VEHICLES DIVISION The records of the RMV database constitute the official status of the vehicle registration. SPECIAL MESSAGE CHANGE OF ADDRESS DUPLICATE REGISTRATION IF THIS VEHICLE IS NEWLY ACQUIRED, IT STREET ADDRESS MUST BE INSPECTED WITHIN SEVEN (7) DAYS OF REGISTRATION. CITY,STATE,ZIP CODE Important Information for Vehicle Owners • Every person operating a motor vehicle shalt have the Certifii- - Return the registration plates to the RMV immediately if: cate of Registration for the motor vehicle and for the trailer,if any,and his/her license to operate,upon his/her person or in -The vehicle has been sold or junked and the registration is not the vehicle,in some easily accessible place. going to be transferred to another vehicle. Keep as copy of the Bill of Sale, Title, and completed Reassignment of Title for your • By law,you must report any change of address to the RMV within records to document the transfer. 30 days in writing. Address changes can be made on the RMV website:wnrwv mass.govhmv or by mail to:RMV,P.O.Box 55889,' - You move to another state and you register the Boston,MA 02205-5889.Once you have reported the address vehicle in that state. change to the RMV, please write corrected address in box _ The insurance policy is not renewed or is cancelled provided above. and there is no plan to obtain a new policy. Transferring Your Plates: Massachusetts law (M.CxL. Chapter 90, Section 2) allows you to transfer valid registration plates from this vehicie.to a newly acquired new or used motor vehicle or trailer while you obtain insurance and a new registration. Ail the foilowring must be met: i.You are at least 18 years of age and you own the motor vehicle or trailer identified on this Registration Certificate.2.You transfer, ownership of this vehicle to another person or permanently lose possession of it (such as through repossession, etc.); 3. The newly acq rred(_vehicLe ipLoftthe,same vehicle pe lss_ehge�r_v_e-hicle to:passenger vehicle,_trailer_to trailer etc);. a-same registration type.— (passenger to passenger, commercial to commercial); and has the same number of wheels; and, 4. The Viler and buyer properly complete the Assignment of the Certificate of Title(for the newly acquired"used"vehicle)or Certificate of Origin (if a"new"vehicle). If,all the above are met,you may operate the newly acquired vehicle with the transferred plates up to 5:00 pm of the 7th calendar day following the date of transfer(or loss of possession). The day of transfer or loss is day#1. During that 7 days,you roust carry the Bill of Sale(or the , dealer's Purchase Contract)for the newly acquired vehicle and this Registration Certificate when operating the vehicle.See FAQs About the Seven-Day Registration Transfer Law on the RMV's website at www.mass.govirmv. No Insurance Card Required: Massachusetts's law does not require an Insurance card. The lawn, M.a.L. Chapter 90, Section 34A and Chapter 175, Section 113A requires the vehicle's owner to maintain a compulsory motor vehicle insurance policy or bond far bodily injury coverage and property damage insurance. if an insurer is identified on the face of this Registration Certificate, it is required by law to electronically notify the RMV(Registry of Motor Vehicles) if coverage lapses. The vehicle owner is then notified by the RMV to obtain new insurance within 10 days or the registration will be revoked. Bands are filed with the State Treasurer's Office. BE FIRST IN LINE BY GOING ONLINE AT WWWAASS.GOV1RMV Schedule a Road Test Request a Duplicate Title NEED TO VISIT AN RMV OFFICE? Renew Your Driver's License Request a Duplicate Registration Renew Your Registration Change Your Address SAVE TIME Pay Citations/Court Hearing Fee Cancel My Plate/Registration Complete Your Replace Your Driver's License Order a Special Plate Application Online! VISIT OUR WEBSITE FOR A FULL LIST OF AVAILABLE TRANSACTIONS :�massDOT CERTIFICATE OF REGISTRATION M.G.L.Chapter 90 Section 24B makes it a crime to alter this.Certificate RSV Division PLATE TYPE REGISTRATION NUMBER REGISTRATION TYPE EFFECTIVE DATE EXPIRES MONTH YEAR TRANSACTION NUMBER LVN LV58046 LIVERY 07j01j13 LASTDAror 06 15 92316200026075 MFRS MODEL YEAR MAKE MODEL BODY STYLFITYPE COLOR IFVVi#liOttt Official - IF VEHICLE TOTAL REGISTERED . �y/t y �1 T �+ rt�lt SEDAN t�� GREY CARRYING WEIGHT FORA 2010 ZINC 1VWN SEDA VRES Signature of Registrar PASSENGERS COMMERCIAL VEHICLE FOR HIRE: OR TRAILER - VEHICLE IDENTIFICATION NUMBER INSURANCE COMPANY TITLE NUMBER REGISTRAR MAXIMUM NUMBER OF 2LNBL8CV3AX610396 TRAVELERS IND CO BK725709 PASSENGERS Jf�/ THAT CAN BE RESIDENTIAL ADDRESS (IF DIFFERENT) 'l��G'-� SEATED- 6 NAME(S)OF OWNER(S)AND MAILING ADDRESS FEES 11.1l111I11�1��11i�1IlI/Ii1I��lI�1��1I1111t11�ilillll�iill1�Ii�I� REGISTRATION 90.00 ********:rAUTO**3-DIGIT 024 009640 TITLE 0.00 FUSCO, PETER M SPECIAL PLATES 0.00 88 REED ST LEXINGTON MA 02421-4220 SALES TAX 0.00 TOTAL 90.00 MASSACHUSETTS DEPARTMENT OF TRANSPORTATION REGISTRY OF MOTOR VEHICLES DIVISION The records of the RMV database Constitute the official status of the vehicle registration. SPECIAL MESSAGE IF THIS VEHICLE IS NEWLY ACQUIRED, IT CHANGE OF ADDRESS MUST BE INSPECTED WITHIN SEVEN (7) STREET ADDRESS DAYS OF REGISTRATION. CITY;STATE,ZIP CODE Important Information for Vehicle Owners • Every person operating a motor vehicle shall have the Certifi- . Return the registration plates to the RMV immediately if: cate of Registration for the motor vehicle and for the trailer,if< any,and his/her license to operate,upon his/her person or in • The vehicle has been sold or junked and the registration is not the vehicle,in some easily accessible place. going to be transferred to another vehicle. Keep a copy of the Bill of Sale, Title, and completed Reassignment of Title for your • Bylaw,you must report any change of address to the RMV within records to document the transfer. 30 days in writing. Address changes can be made on the RMV website:www.mass.gov/rmv or by mail to:RMV,P.O.Box 55889, - You move to another state and you register the Boston,MA 02205-5889.Once you have reported the address vehicle in that state. change to the RMV, please write corrected address in box The insurance policy is not renewed or is cancelled provided above. and there is no plan to obtain a new policy. Transferring Your Plates: Massachusetts law (M.aL. Chapter 90,Section 2) allows you to transfer valid registration plates from this vehicle to a newly acquired new or used motor vehicle or trailer while you obtain insurance and a new registration. All the following must be met: 1.You are at least 18 years of age and you own the motor vehicle or trailer identified on this Registration Certificate.2.You transfer ownership of this vehicle to another person or permanently lose possession of it (such as through repossession, etc.); 3. The newly a uired vehicle is of the same vehicle type(passenger vehicle to passenger vehicle,,_trailer to trailer etc. . the same istration -type (passenger to passenger, commercial to commercial); and has the write number cif wheels; and, 4. The seller and buyer properly complete the Assignment of the Certificate of Title(for the newly acquired"used"vehicle)or Certificate of Origin(if a"new"vehicle). If all the above are met,you may operate the newly acquired vehicle with the transferred plates up to 5:00 pm of the 7th calendar day following the date of transfer(or loss of possession). The day of transfer or loss is day#1. During that 7 days,you must carry the Bill of Sale(or the dealer's Purchase Contract)for the newly acquired vehicle and this Registration Certificate when operating the vehicle.See FAQs About the Seven-Day Registration Transfer Law on the RMV's websi#e at www.mass. ovg /rmv. No insurance Card Required: Massachusetts's law does not require an Insurance card. The law,M.G.L. Chapter 90, Section 34A and Chapter 175, Section 113A requires the vehicle's owner to maintain a compulsory motor vehicle insurance policy or bond for bodily injury coverage and property damage insurance. If an insurer is identified on the face of this Registration Certificate, it is required by law to electronically notify the RMV(Registry of Motor Vehicles) if coverage lapses. The vehicle owner is then notified by the RMV to obtain new insurance within 10 days or the registration will be revoked. Bonds are filed with the State Treasurer's Office. BE FIRST 1N LINE BY GOING ONLINE AT INWW.MASS.COVIRMV Schedule a Road Test Request a Duplicate Title NEED TO VISIT AN RMV OFFICE? Renew Your Driver's License Request a Duplicate Registration Renew Your Registration Change Your Address SAVE TIME Pay Citations/Court Nearing Fee Cancel My Plate/Registration Complete Your Replace Your Driver's License Order a Special Plate Application Online! VISIT OUR WEBSITE FOR A FULL LIST OF AVAILABLE TRANSACTIONS Thursday, August 29, 2013 Livery Cab's Inspection TO: Lynne Pease FROM: William F. Ahern Lynne the following two livery cabs passed a basic safety inspection and Have currant Mass State inspection stickers. #1 2003 Chevy Suburban MA REG# LV33033 Color black VIN#3 GNFK16TO3 G 130704 #2 2010 Lincoln Town car MA REG# LV58046 Color grey VIN#2 LNB L 8 C V 3 AX6103 96 WILLIAM F.AHERN AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 9/23/13 STAFF: Lynne Pease ITEM NUMBER: I.14 SUBJECT: Annual Committee Reappointments EXECUTIVE SUMMARY: Attached is a list of committees with reappointments for terms expiring September 30, 2013. We sent e- mails to the Chairs of all your committees requesting that they let us know who wanted to be reappointed. Below is a list of the Committees that are ready for reappointments/appointments/resignations as noted on the attached list: Bicycle Advisory Committee Lexington Scholarship&Education Fund Board Board of Appeals and Associates Sustainable Lexington Committee Center Committee Town Report Committee Economic Development Advisory Committee Transportation Advisory Committee Fence Viewers Tree Committee Greenways Corridor Committee Water and Sewer Abatement Board Any committee listing that indicates someone does not want to be reappointed needs to be added to the existing vacancies. There are many committees with vacancies. We advertised in the Lexington Minute Man and also on the web. We will continue the reappointment process at your next meeting on October 7. If you have any questions on this appointment/reappointment,please let me know. FINANCIAL IMPACT: RECOMMENDATION/ SUGGESTED MOTION: Motion to reappoint and appoint as indicated. STAFF FOLLOW-UP: Selectmen's Office Committee Members with Terms Expiring - 2013 Term Expires Service Start Recommendation 2020 Vision Committee up to 20,including 3 elected Boards,3 year term staggered 9/2013 (up to 11)vacancies Bicycle Advisory Committee 13 Members,3 Year Term(9 citizens plus Set, PB,CC and Recreation),Sept.30,staggered 9/2013 (0)vacancies 9/2013 Hausslein Robert W. member 9/2010 yes 9/2013 Kennedy Stewart G. member 11/2001 yes 9/2013 Tabaczynski Michael member 11/2001 yes Board of Appeals 5 Members,5 Year Term,Sept.30 staggered, 10 year term limit 9/2013 Wilson Carolyn C. Chair 10/2007 no Board of Appeals Associates 6 Members, 1 Year Term,Sept.30 9/2013 (0)vacancies 9/2013 Adler Nancy M. 9/2010 yes 9/2013 Clifford Ralph D. 10/2010 yes 9/2013 Johnson Frederic S. 9/2012 yes 9/2013 Kennedy William P. 8/2010 no 9/2013 McCarthy Edward D. 9/2011 appoint a full member 9/2013 Michelson Richard A. 10/2012 yes Center Committee 11 Members,3 Year Staggered Term,Sept.30 9/2013 (I)vacancy 9/2013 Johnson Frederic S. 12/2002 yes 9/2013 Kieslich Maria 1/2011 no 9/2013 Levin Howard L. 10/2003 yes 9/2013 Lyon Jeffrey 9/2008 yes Communications Advisory Committee 11 Members,3 Year Term,Sept.30 9/2013 (I)vacancy Friday,September 20,2013 Page 1 of 6 Term Expires Service Start Recommendation Condo Conversion Board 5 Members,3 Year Term,Sept.30 9/2013 (2)vacancy Council for the Arts 11 Members,3 Year Term,Sept.30 9/2013 (0)vacancy 9/2013 Campos Victoria 11/2008 9/2013 Kyle Christine L. 1/2010 9/2013 Passman Emily 12/2010 Design Advisory Committee 9 Members, 1 Year Term,Sept.30 9/2013 (2)vacancy 9/2013 Friedson Richard 4/2009 9/2013 Johnson Ginna 10/2005 9/2013 Kaldas Bahig A. 6/2003 9/2013 Lee Timothy D. Chair 3/2006 9/2013 Slezak Alenka 6/2003 9/2013 Steines Brigitte 7/2010 9/2013 Vincent Steven A. 4/2009 BeSigri Advisory Committee Associates 8 Members, 1 Year Term,Sept.30 9/2013 Creager Bruce 4/2006 9/2013 Frey John W. 1998 EcononllC Development Advisory Committee 11 members,3 year term,September 30 9/2013 (1)vacancies 9/2013 Bhatia Narain 9/2008 yes 9/2013 McWeeney John J. Chair 7/2008 yes 9/2013 Richards Robert B. 5/2013 yes Friday,September 20,2013 Page 2 of 6 Term Expires Service Start Recommendation Energy Conservation Committee 9 members,Sept.30 9/2013 (1)vacancy 9/2013 Borghesani Roger 9/2011 9/2013 Griffiths Thomas V. 4/2008 9/2013 Newell Shawn 5/2008 Fence Viewers 3 Members, 1 Year Term,Sept.30 9/2013 Buczkowski David J. Chair 1/2002 yes 9/2013 Meadows Douglas D. 10/2010 yes 9/2013 Warshawer Robert D. Secretary 1/2002 yes Gammel Legacy Trust 2 Members, 1 Year Term,Sept.30 9/2013 Hill Marie E. 9/2009 9/2013 Ward Jacquelyn H. Chair 1995 Greenways Corridor Committee 9 members,3 year staggered,Sept.30 9/2013 (0)vacancies 9/2013 Ladd Aaron 1/2013 yes 9/2013 Ohmart Keith Chair 1/2011 yes 9/2013 Tabaczynski Michael 1/2011 yes Historic Districts Commission 5 Members,5 Year Term,Jan. 1,2 Term Limit 12/2013 Warshawer Robert D. 12/2008 yes-will send letter to Arts/Crafts asking for nominations Historic Districts Commission Associates 4 Members,5 Year Term,Jan. 1 12/2013 Oldenburg Carl C. 8/2005 Friday,September 20,2013 Page 3 of 6 Term Expires Service Start Recommendation Housing Partnership Board 3 Year term, 15 Voting Members,3 Liaisons (Selectmen appoint 12;designated 3 for LexHAB,Hous.Auth.&PB) 9/2013 (0)vacancy 9/2013 Baturin Florence A. member 12/2003 no 9/2013 Cohen Harriet member 12/2003 9/2013 Haskell Mary S. member 12/2003 9/2013 Marine Carol Ann Secretary 9/2009 9/2013 Pressman Robert member 12/2012 Human Rights Committee 9 members including school,police and senior staff,Liaisons for School and BOS,3-year staggered term,September 30 9/2013 (1)Vacancy Human Services Committee 8 Members,3 Year Term-staggered,Sept.30 9/2013 (2)vacancy 9/2013 Lawrence Stephanie 8/2010 9/2013 McDonald Ellen 9/2004 Lex. Scholarship & Education Fund Board 1-year term 9/2013 Ash Paul 9/2005 yes 9/2013 Cohen Janine 9/2007 no-appoint Sharon Lawler 9/2013 Fenn,Jr. Thomas O. Schol. 1997 yes 9/2013 Miller John 12/2005 no-appoint Ann Boese 9/2013 Williams David Chair 1997 yes Noise Advisory Committee 5 Members,3-year staggered term;Liaisons from BOS,PB BoH,HATS Env.Subc and Chamber 9/2013 (0)vacancies 1/2004 9/2013 Earsy Robert M. member 9/2008 no 9/2013 Kropper Steven member 9/2008 no Friday,September 20,2013 Page 4 of 6 Term Expires Service Start Recommendation Police Manual Policy Committee Open Memb., 1 Year Term,Sept.30 9/2013 Coats,Jr. Cleveland M. 9/1996 9/2013 Corr Mark Chair 6/2009 9/2013 Flynn Edith E. 1984 9/2013 Hays William C. 1976 9/2013 McLeod Gerald L. 1979 Sidewalk Committee 7 members,3 year term 9/2013 (1)vacancies Sustainable Lexington Committee 7 Members,3 year staggered,Sept 30 9/2013 (up to 1)vacancy 9/2013 Rhodes Todd A. 8/2010 yes 9/2013 Sandeen Mark Chair 8/2010 yes Tourism Committee 7 to 12 members,one year term,Sept.30 9/2013 (up to 4)vacancies 9/2013 Bohart Mary Jo 11/2005 9/2013 Brandin Kerry 11/2001 9/2013 Fallick Bernice 10/2003 9/2013 Kennealy Trisha Perez 10/2012 9/2013 McKenna Dawn E. Chair 3/2005 9/2013 Ricketts Denise 2/2012 9/2013 Shaw James 9/2010 9/2013 Sideris Lou 11/2001 Town Celebrations Committee 11 Members,3 Year Term,June 30, 6/2013 Price,Jr. Charles H. 6/2001 Friday,September 20,2013 Page 5 of 6 Term Expires Service Start Recommendation Towri Report Committee 9 Members, 1 Year Term,Sept.30 9/2013 (5)vacancies 9/2013 Amirault Gloria A. 12/2010 yes 9/2013 Quinlan Elaine 11/2011 yes 9/2013 Sarmiento Margareth 10/2010 yes 9/2013 Tabeling David S. 11/1998 yes Transportation Advisory Committee 7 Members,3 Year Term,Sept.30 9/2013 (0)vacancies 9/2013 Castleman Sally 1978 yes 9/2013 Levy Peter F. Co-Chair 4/2010 yes Tree Committee 7 Members,3 year term 9/2013 Kuljian Jewel 04/2008 yes 9/2013 Wood James C. 10/2001 yes water and Sewer Abatement Board 3 members,3-year term staggered 9/2013 (1)vacancy 9/2013 Wood Loren Chair 11/2007 yes Friday,September 20,2013 Page 6 of 6 11 Alcott Road Lexington, MA 02420 August XXXX 2013 Lexington Housing Partnership c/o Betsey Weiss, Interim Chair Dear Betsey and members of the Lexington Housing Partnership, It is with mixed emotions that I submit my letter of resignation from the Housing Partnership, effective September 27 '. We have lived in our house in Lexington for 38 years. We loved the Town and I loved my involvement in the community. But now it's time to simplify our lives. We will be moving to a condo in Chelmsford in early October so I am tying up loose ends for my Partnership commitments before I leave. I have learned so much from each one of you. I admire your dedication and energy to the affordable housing issue. I have enjoyed my time on the committee and hope I've helped make a difference in our work Good luck to you as you continue to keep Lexington focused on the importance of affordable housing, and on strategies for creating more affordable housing opportunities in town. Sincerely, rFforenee Florence Baturin Cc: Bob Bicknell,president, Lexington Housing Foundation Jeri Foutter, treasurer, Lexington Housing Foundation Lexington Board of Selectmen AGENDA ITEM SUMMARY LEXINGTON BOA" OF SELECTMEN MEETING DATE: STAFF: ITEM NUMBER: September 23, 2013 William P. Hadley, Director Consent 41 SUBJECT: Adjustments Water and Sewer Charges EXECUTIVE SUMMARY: Adjustments of Water and Sewer Charges as recommended by WSAB ($5,892.03) FINANCIAL IMPACT: Allows the reconciliation with the General Ledger. RECOMMENDATION/SUGGESTED MOTION: Motion to approve the Water and Sewer adjustments as noted above. STAFF FOLLOW-UP: Revenue Officer G:\DPW\UTILIT'AWater-Sewer\Coiiseiit 9-23-13.Doc QN FY2014 c� ADJUSTMENTS TO WATER/SEWER AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD DATE 9/23/13 0100072102 10 Pearl Street ($5,892.03) ($5,892.03) 756677 2014 ($5,892.03) $0.00 It is further recommended to waive all accumulated interest on disputed bills for which no abatement is recommended: 77mmm ------- 11 7 1 . 1 It is the recommendation of the Water and Sewer Abatement Board that the Town Collector be authorized to waive interest that has accrued on the bills included herein, unless stated here otherwise,from the due date of the bill until 30 calendar days after the date of written notification to applicant of the Selectmen's action. THE SUM SET AGAINST THE ABOVE ACCOUNTS IS HEREBY ADJUSTED. WATER SEWER TOTAL ($5,892.03) $0.00 ($5,892.03) a„ r c„ DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN September 23, 2013 9/13/2013 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 9/23/13 STAFF: Lynne Pease ITEM NUMBER: C.24 SUBJECT: Consent Agenda EXECUTIVE SUMMARY: 2. Approve the Town Celebrations Committee Veteran's Day events on Monday, November 11, 2013, including a parade and ceremonies. 3. Approve the request of ASAPROSAR (Salvadoran Association for Rural Health) to use the Battle Green on Sunday, October 27, 2013 from 2:00 p.m. to 5:00 p.m. for registration/information tables for a walk/run to begin and end at the Battle Green. 4. Approve a one-day liquor license to Cecile Greppi to serve beer and wine for a private party to be held on Saturday, September 28 2013, from 6:00 p.m. to 12:00 midnight at the Depot Building. See attached information. FINANCIAL IMPACT: RECOMMENDATION/ SUGGESTED MOTION: Motion to approve the Consent Agenda. STAFF FOLLOW-UP: Selectmen's Office `OVS M010? o` L775 c p x p Town ofLexington K «v nw 3 z Town Celebrations Committee U APRIL19" l FXINC, September 5, 2013 Ms. Deb Mauger, Chairman Board of Selectmen Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 RE: Veteran's Day, Monday November 11, 2013 Dear Deb, On behalf of the Town Celebrations Committee we would like to make the following requests in regards to Veteran's Day events in Lexington. Veteran's Day Parade: • Veteran's Day Parade would be held on Monday, November 11, 2013 • The Parade will lineup at 9.30 a.m. in the driveway of 1557 Massachusetts Avenue and step off at 10.00 a.m. • The Town Celebrations Committee requests the use of the westerly side of Massachusetts Avenue from the driveway to 1557 Massachusetts Avenue to Bedford Street, Bedford Street westerly to Harrington Road turn left onto Harrington Road then left onto Massachusetts Avenue, then east along Massachusetts Avenue to Cary Hall for indoor ceremonies. Veteran's Day Ceremonies: • The Veteran's Day Ceremonies will take place inside Cary Hall following the Parade with an 11.00am start. We will contact the Public Facilities Department for approval to use the Hall. Should you have any questions, please do not hesitate to contact me at 781-862-5853 (home) or 781-760-4560 (cell) or by email at: msmt4barry .verizon.net. Very truly yours, Suzie Barry, Chairman 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 Telephone: (781)-862-0500 x708—Fax: (781)-861-2754 pFh,. a'" Special E4 vent Permit Application TOWN OF LEXINGTON tea'a } A,, Address: ..._, �'�� 'T f'::� � �.. � ',�d,.�....,�.. City ,-j p. Dayt ir. e l _ ..n.�° _ ° s NA ���� b ra �a� �a IN% She: Sp edll.E e tit Into "�admi.- Catuplem,all data as a°acquired.for°a;^vakm ar °a it y srze, Tyj")c of Event: ,`�,urv'V'alk._,..,R.ally School Fait- `onct-r amival Filming Evont Me: want Date 8.! & '"nn (s) ."I' ° a°_ B,st1mate Alte:I:ada lce: $f"` C 1 )p£erL to the PI1bde: "°sic AC mish .Fee: epot Squme w. Lzm,jja. Street (spenif): Park p F-g ��``v+ g (specify): � ' 'c r'ai." "wd a`.`�#�.�''g'a?�'n.;d �ss.�/1.ii..a;wld a����:',cif "): Mier(specify): Set Date/1 a,),,,ac, & Deascii.ptza.n s 3�,✓��},,a`�, , ,� �-,?�a'"r., ry � � �,� �r µ�"' �s r �s� �a�.�r� � .� �`'�1 ? .,,�r�,�,., °J""'� .B"(mkdown Date l'ir4Te +; ' Descrjir q'soij: a ENent Details ple,ze inditutte wheaherthe,P)110),ving itemsperrain VES NO , Food Concession and/or Food Ilrep&ratioll A aa (Tj'you infend to rookfiood in,the epe�ut art%j) Please specify rnethod R'n'.,fparie Gas EUcctdc Ch'arcoul C)fher: Fim Aid Facility(ies)and Ambulance (s), -------- V Will You S,,,,,t uptudble(s) ,Tor cbair(s)? How many? Fu r,c i i i g 13 1,,, exrier(s)and/C)r Coyacr, Do'es Your event ref.pire electricity? Source, Will you be holding a raffle --ft YOUr event? Del"ICH111": Booflh )�, Ediibit(s), Vehicle(s,)and-'`Or lei afler(,s�p, arxt/or rmlwr acconuraodazions. an&orl-junipster(. dimensi"on: Et`xrtaLTumem,Please descrihe, 'Inflatable Devioe(s). BanaxT(s)and/or Signds), St,icet C',los-are(s)Please fist: ............ ——---- 'A�V Will the event b&-,advettised? M, Please note you carmot adv,�,-rtis t«Your event b ef ore appim"al, or Plewse,Describe: Arriplifled Sound, If yes please inolicate Sit tTitry 11me The Town reqfdr,","S,"he"U"wise level.,not exc',"'ed �.,Ieeibely benveen and in'a i ccfdential or V"All, relir event have Fifev orl,-s? will Your eventhave anina'als? 'A'ill,yan,rr even L reqiliTe fights? �fso,sped hours, Other Permits Pleas,,o nou!thal all comp orcants of'flae 1,went xre,s<A)J(xt to al-,provalby the'lo-wu Tvfariaprs Office and rnmy also require api-,;roval by a nd"Or perlIX S)fiCan otl-,cr Tmvn age kcies,and depanlmtr�ts, It is'he r.espunsibil ity of' hcant to sec are all Of Lexi-q'g,"km pe'rinits,umd-to slLrnit zan.dl paynr�vmat T""quire", for ;,,-rinits Instueance Requirement's E,,ickuco of Ins"ararace v,,M bere art d-nei beFore final perrnit approval. Plea seprovide a Cefti:ficate ofirmuranu, whin hshows a, wdrlirrmyu,of im,Colurne cial General Liability Insurance wel a Pulicy Endorsenwnt, M:.-ich indenuldios and hx Ids ftxunfe�,,is the Twvn ofl.nxington,xre]eAl of ie; ugencies anl£,i,`Iepattmtnts, Sarn even,ts n,124re(l,ui,,,t-a hdg n glhez lin it of' ftasunar,,;re, Pei,-mitree tnu��t lisi,the albrementioned p)arrit,S as additiond ,l insured on fileu C:ertificat'e' Q]F 1'RSUra2,f,,,c% Eacli event is cm itz, Any end all ffom the eve"ut av oftL,,pt. rnivtee, will worlr throu� u gl�des,,natcd,,r taff to dz,'t:Lntllria du,rnost T-',neans fox repza iz-, T',,,ml of T.Cximgtcn Is Tiat Ta-sponslhle-for lu iy ac.cidems or demiages to p-.1s"m-, ur Property mMdling f1om,flio,issi=ice oflifl,,,is perrld. :Oki LT Ode LF fro lo uj l3i Is, 'POWY Tom, as CNO 0 0 u 7 TOWN OF LEXINGTON _'S OFFICE SELECTMEN APRIL t9TK ING1, APPLICATION FOR ONE—PAYj_,I_QUOR LICENSE The Board.of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. BUSINE S STUNDRAISING ORGANIZATION: CONTACT NAME AND NUMBER: "�2c_ ADDRESS FOR MAILING: EMAIL ADDRESS: L V_ z 4 TITLE/PURPOSE OF EVENT: LOCATION AND ADDRESS: ,.. DATE OF FUNCTION: TIMES OF FUNCTION: TYPE OF LIQUOR TO BE SERVED: DATE AND TIME WHEN LIQUOR DELIVERED: 6 2-_L SL-z_c, DATE AND TIME WHEN LIQUOR REMOVED:------------ ADDITIONAL INFORMATION: -------------—------------7 d� Authorized Siginiatfir Federal Identification No. or Social Security Number