HomeMy WebLinkAbout2013-09-09 BOS Packet - Released
SELECTMEN’S MEETING
Monday, September 9, 2013
Selectmen Meeting Room
7:00 p.m.
AGENDA
7:00 p.m. PUBLIC COMMENT (10 min.)
7:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
7:15 p.m. TOWN MANAGER REPORT (5 min.)
7:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1.Continued Liquor Hearing – New Restaurant Liquor License – Inn at Hastings Park,
2013-2027 Mass. Avenue – 7:00 p.m. (15 min.)
th
2.Approve Granite Plaque for 300 Tree on Battle Green (5 min.)
3.Discuss Youth At Risk Committee Charge (15 min.)
4.Water/Sewer Rate Recommendations (25 min.)
5.Discussion of Release of Organic Waste Processing Facility RFP (15 min.)
6.Approve Theatre License Renewals – Lexington Venue (5 min.)
7.Selectmen Committees Resignation –Housing Partnership Board (5 min.)
8.Annual Committee Reappointments (5 min.)
8:50 p.m. CONSENT (5 min.)
1.Water and Sewer Commitments and Adjustments
2.Approve Flyer Distribution Regarding Passing School Buses
3.Approve Use of Battle Green – Annual Battle Road Memorial March
4.One-Day Liquor License – Historical Commission Conference
5.One-Day Liquor License – Spectacle Management
6.Minutes
8:55 p.m. ADJOURN
The next regular meeting of the Board of Selectmen is scheduled for Monday, September 23, 2013 at
7:00 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue.
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:9/9/13STAFF: Lynne Pease ITEM NUMBER: I.1
SUBJECT:
CONTINUED HEARING - Liquor License – New Innholder Liquor License – AB Inns, LLC
d/b/a Inn at Hastings Park, 2013-2027 Massachusetts Avenue
EXECUTIVE SUMMARY:
Attorney Patricia Farnsworth and Trisha Kennealy, Applicant, will be at your meeting for this
continued hearing.
Attached is a copy of the proposed conditions of the liquor license that has been reviewed by
Town Counsel and Police Captain Manuel Ferro.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the application and sign an Innholder all alcohol liquor license for AB Inns
LLC, d/b/a Inn at Hastings Park, located at 2013-2027 Massachusetts Avenue, with conditions.
ed and served as follows: 11:00 a.m. to
Motion to approve the hours when liquor can be consum
11:00 p.m. Sunday through Thursday; 11:00 a.m. to 11:30 p.m. Friday and Saturday; 11:00 a.m.
to 11:30 p.m. and consumed only on the covered front porch of the Main Inn and Mulliken
House 11:00 a.m. to 9:00 p.m.
Motion to approve the additional conditions of the Innkeeper Liquor License as presented.
STAFF FOLLOW-UP:
Selectmen’s Office
Conditions on Liquor License for Inn at Hastings Park
Definitions
1.Alcohol Service: The placing of an order for an alcoholic beverage.
2.Alcohol Consumption: The drinking of an alcoholic beverage.
3.Inn Guest: An individual registered to stay overnight at the 22 guest rooms/suites.
4.Patron: Any customer of the Inn at Hastings Park who is not an Inn Guest.
Conditions
Inn Guests
1.Alcohol service shall be limited to the restaurant/dining room, the 22 guest
rooms/suites and the three sitting rooms in the Main Inn; all as shown on the plans for
the Inn submitted with this license application.
2.Alcohol service shall not be allowed on the Main Inn covered porch or patio adjacent
to the Main Inn.
3.Alcohol consumption is permissible in the 22 guest rooms/suites and on the Main Inn
covered porch or patio adjacent to the Main Inn, but shall not be allowed on the Main
Inn covered porch or patio adjacent to the Main Inn after 9 PM.
4.Alcohol consumption on the Main Inn covered porch and patio adjacent to the Main
Inn is allowed only if the alcohol service to the Inn Guest took place in the Main Inn
sitting rooms and the Inn Guest transports such alcoholic beverages to the Main Inn
covered porch and adjacent patio. Open alcoholic beverages may be transported to or
from 22 guest rooms/suites, the Mulliken House or the Barn only by Inn staff.
5.Alcohol service and consumption is allowed within the hours of this license, subject
to Condition 3 above, provided that food service is provided with the alcoholic
beverage in accordance with the Regulations.
6.Food service in the Main Inn sitting rooms does not include ordering from the
restaurant menu, Artistry on the Green. Food service in the Main Inn sitting rooms is
intended to be an offering to the Inn Guests in connection with operation of the Inn.
Such items may include, but are not limited to, muffins, breads, finger sandwiches,
cookies, fruits, hors d'oeuvres and the like.
Patrons
7.Alcohol service to and consumption by patrons is allowed only in the
restaurant/dining room.
September 9, 2013
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 9/9/13 STAFF: Lynne Pease ITEM NUMBER: I.2
SUBJECT:
th
Approve Granite Plaque for 300 Tree on Battle Green
EXECUTIVE SUMMARY:
The Tree Committee is requesting approval of the wording for the granite marker which will be
th
placed at the base of the 300 Anniversary Tree on the Battle Green. Chris Filadoro,
Superintendent of Public Grounds/Tree Warden will be at your meeting to present the
information and answer any questions you may have.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the request of the Tree Committee for the wording on a granite marker that
th
will be placed at the base of the 300 Anniversary Tree on the Battle Green, which celebrates
Lexington’s 300 anniversary.
STAFF FOLLOW-UP:
Selectmen’s Office
1713-Lexington-2013
Red Oak
Quercus Rubra
Celebrating 300 Years
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 9/9/13 STAFF: Lynne Pease ITEM NUMBER: I.3
SUBJECT:
Discuss Youth At Risk Committee Charge
EXECUTIVE SUMMARY:
School Committee Members Margaret Coppe and Alessandro Alessandrini will be at your
meeting for a follow-up discussion on the proposed Youth At Risk Committee. Attached is the
proposed charge.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
Page 1of 1
Lynne Pease
From:Debmauger@aol.com
Sent:Tuesday, August 20, 2013 7:28 AM
To:Lynne Pease
Subject:Fwd: Ad Hoc Committee for Youth at Risk
Attachments:AdHocCommitteeYouthatRiskdraft08_19_13.doc
From: mecoppe@gmail.com
To: debmauger@aol.com, crodgers@lexingtonma.gov, mdunn@sch.ci.lexington.ma.us
Sent: 8/19/2013 10:19:01 P.M. Eastern Daylight Time
Subj: Ad Hoc Committee for Youth at Risk
Dear Deb, Mary Ellen, and Charlotte,
I apologize for sending off the last version of the committee charge without a better explanation of why
we would like to incorporate two changes, and also realized that there was a mistake in the wording in
the third paragraph.
The reason for removing the word "Review" from the title is that we are expecting this committee to do
more than review existing programs, but also to make" recommendations following the review to
existing programs that currently exist to support youth and families in Lexington as well as identifying
unmet needs." We are not proposing that this committee recommend policies.
We do not see this as duplicating current committees' efforts, and in no way intend to push aside the
work of the Youth Services Committee. If anything, we see this as strengthening the YSC and would
continue to look to them to coordinate programs and services in town.
Deb, you asked how we wanted to proceed. We would like to be on the Board of Selectmen's August
26, 2013, agenda to follow up our initial presentation in July, seeking approval of the BOS. Sandro
and I will be available to attend that meeting.
Sincerely,
8/20/2013
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:STAFF:ITEM NUMBER:
September 9, 2013 Rob Addelson I.4
SUBJECT:
FY2014 Water and Wastewater Rates
EXECUTIVE SUMMARY: This is the first of three discussions regarding Water/Wastewater
Rates for FY2014. Our presentations will be as follows:
1.September 9, 2013:
Review results of FY2013 water and sewer operations, billed consumption and
retained earnings history.
Present FY2014 water and sewer budgets as adopted at the 2013 annual town
meeting (direct and indirect costs) and proposed revisions to these budgets, which
will serve as the basis for calculating FY2014 water and sewer rates.
Present preliminary water and sewer rates for FY2014
2.September 23, 2013: Receive public comments on preliminary water and sewer rates for
FY2014
3.October 7, 2013: Board of Selectmen vote on recommended FY14 water and sewer rates
Documents Provided - Memorandum from the Assistant Town Manager for Finance to the Town
Manager including:
FY2013 Wastewater Budget – Operating Results
Sewer Budget Spending and History: FY10 to FY14
FY2013 Water Budget – Operating Results
Water Budget Spending and History: FY10 to FY14
Retained Earnings History
Water Consumption History: FY2005 to FY2013
Preliminary FY14 Water and Wastewater Rates
FINANCIAL IMPACT:
NA
RECOMMENDATION / SUGGESTED MOTION:
NA
STAFF FOLLOW-UP: Finance
Prepared by rna
FY2014 WATER AND WASTEWATER RATE SETTING
$$ $$ $ $
$ 1,145,095$ 161,539$ 841,909$ 102,716
etActual DifferenceetActual Difference
gg
WATER FUND
BudBud
$ 9,293,238$ 7,986,603$ 9,985,768$ 9,041,143
WASTEWATER FUND
Revenues8,148,143Expenditures 8,148,142Addition to Fund Balance1,306,634Revenues9,143,859Expenditures 9,143,859Addition to Fund Balance944,625
FY13 OPERATING RESULTS
1
Projected
of 6/30/13
$ $
Certification as
6/30/2012
Certified as of
$ 2,300,000$ NA $ 1,900,000$ NA
6/30/2011
$ 2,066,566$ 1,050,000$ 1,310,716$ 300,000
Certified as of
6/30/2010
$ 1,952,253$ 575,000
$ 1,168,190$ 150,000
Certified as of
Contributing to the projected 6/30/13 certification of water retained earnings is
WATERCertified1,622,052Appropriated 595,100WASTEWATERCertified1,525,612Appropriated 600,000 1 FY13 usage by Bedford in excess of estimates attributable to its aggressive flushing program
in the summer of 2012 to remediate contamination in some parts of the Bedford water system, which resulted in payments from Bedford being approximately $210,000 greater than projections.
RETAINED EARNINGS HISTORY
$
$ $ $
NANANANANANANANANANA
6.94
11.3418.02
$ 2.65
$ 7.02$ 11.48$ 18.23
$$$
$$ 2.38$$$$
6.332.274.725.642.29
4.72
WATERWASTEWATER
FY13FY14FY13FY14
6.65
$ 3.37$ 5.05$
$ 6.65$ 2.34$ 4.84$ 4.84$ 5.93$ 2.36
ation
g
block 13.20block 24.80block 36.33
irri
Hanscom
municipal
A Hospital
e Research
V
g
Bedford-water
NOTE: There are no significant changes in consumption estimates from FY13
mbri
PRELIMINARY FY14 RATES
%
2.2%
Increase
12.50
35.60
496.40
Combined
$ Change -
$
$ 2.4%$ 2.3%
Water/Wastewater
IMPACT OF PRELIMINARY RATES ON LOW/AVERAGE/HIGH USERS
Low (50 HCF/yr)Average (120 HCF/yr)High (1000 HCF/yr)
Town of Lexington
Comptroller’s Office
Robert Addelson, Assistant Town Manager for Finance Phone: (781) 862- 0500
Fax: (781) 861-2794
To: Carl Valente, Town Manager
From: Rob Addelson, Assistant Town Manager for Finance
Date: September 9, 2013
Subject: Recommended FY2014 Water and Wastewater Rates
The attached packet contains information in support of the proposed FY2014 water and
wastewater rates. The packet includes:
FY13 Operating Results for the water and wastewater operations.
Water and Wastewater expenditure history including the proposed amendment
to the FY14 budgets adopted at the 2013 annual town meeting to be the basis
for proposed FY14 rates.
Water consumption history for FY05 to FY13 including the estimates of FY2014
usage to be used in calculating proposed FY2014 water and wastewater rates.
A history of water purchased from the MWRA, by month, from 1997 through
June, 2013
Preliminary FY2014 water and wastewater rates.
A presentation of the combined impact of FY2014 water and wastewater rates
and various levels of annual usage.
A seven year history of rate changes in Lexington
Retained earnings history for the water and wastewater funds
MWRA Advisory Board: Annual Water and Wastewater Retail Rate Survey,
November 2012.
FY13 Water and Wastewater operating results and FY2014 Water and
Wastewater Budgets:
FY13 Water Operating Results: As shown on page 1 attached, unaudited FY13
operating results were positive for both the revenue collected and expenditures
generating a surplus of approximately $1.3 million of which approximately $162,000 is
from expenditures under budget and $1.145 million is from revenue in excess of
estimates. Of the revenue in excess of estimates, approximately $200,000 is from
unanticipated premiums on the issuance of bonds, and approximately $900,000 is due
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
to water usage in excess of estimates. A review of FY13 usage versus estimates (see
page 2 attached) shows the largest drivers of excess usage attributable to Bedford
(approximately $210,000) and irrigation accounts (approximately $186,000).
FY2014 Water Budget: There is one change proposed to the budget as adopted at the
2013 annual town meeting; a $10,427 decrease in the MWRA assessment based on the
final assessment adopted by the MWRA Board of Directors in June 2013. (See page 4
attached)
Based on the proposed revision to the FY2014 water budget adopted at the 2013
annual town meeting, the FY2014 water budget will be $8,696,792 inclusive of indirect
costs, which represents a $548,650, or 6.7%, increase over the final FY2013 budget.
The largest driver of this increase is a $409,138, or 8%, increase to the FY14 MWRA
water assessment, with much of that increase attributable to increased usage by the
Town of Bedford in the summer of 2012 for an aggressive flushing program.
FY13 Wastewater Operating Results: As shown on page 5 attached, unaudited FY13
operating results were positive for both the revenue and expenditure budgets
generating a surplus of approximately $944,000 of which approximately $103,000 is
from expenditures under budget and $842,000 is from revenue in excess of estimates.
Of the revenue in excess of estimates, approximately $294,000 is from unanticipated
premiums on the issuance of bonds, and approximately $502,000 is due to water usage
in excess of estimates.
FY2014 Wastewater Budget: There is one change proposed to the budget as adopted at
the 2013 annual town meeting: a $24,966 decrease in the MWRA assessment based on
the final assessment adopted by the MWRA Board of Directors in June 2013 (see page 6
attached).
Based on the proposed revision to the FY2014 Wastewater budget adopted at the 2013
annual town meeting, the FY2014 wastewater budget will be $9,225,900 inclusive of
indirect costs, which represents a $2,041, or 0.9%, increase over the final FY2013
budget.
On a combined basis, water and wastewater budgets are increasing 3.6% from FY2013
to FY2014.
Proposed FY2014 Rates:
Though budgets are increasing 3.6% on a combined basis, preliminary water and sewer
rates are proposed to increase 2.4% on a combined basis for the average user of 120
hundred cubic feet (hcf), reflecting a 5.2% increase in water rates (page 7 attached)
and a 1.2% increase in wastewater rates (page 8 attached).
ii
A factor that is mitigating the increase in water rates is the use of $200,000 in retained
earnings attributable to FY13 Bedford usage in excess of FY13 estimates. The
additional usage resulted in excess revenue of approximately $200,000, which is being
applied to offset a portion of the increase in the FY14 MWRA assessment attributable to
the increased Bedford usage. In the absence of the use of this $200,000 in retained
earnings, retained earnings to support the FY14 water budget is decreasing by $50,000
from FY13 to continue the practice of reducing the use of retained earnings as a
revenue source for the water operating budget that began last fiscal year.
Correspondingly, the use of retained earnings to support the FY14 wastewater
operating budget is also decreasing by $50,000.
The impact of the proposed rates on a low (50 hcf), average (120 hcf) and high user
(240 hcf) is shown on page 9 attached. Also shown is the impact on a hypothetical
commercial user of 1000 hcf per year.
Assumptions on estimated usage used to build the preliminary FY14 rates are shown on
page 2 attached. In an effort to show wet year versus dry variations, the history of
water purchased from the MWRA by month and fiscal year from 1997 to 2013 is shown
in the attached page 3. Based on a review and analysis of the data shown on pages 2
and 3, estimates of usage for FY14 are unchanged from those used to set FY13 rates.
Recent History of Rate Changes
The table below depicts the history of rate increases in Lexington since FY2006 and
shows the average annual increase in rates from FY2006 to proposed FY2014 rates.
Annual Water and Sewer Charges for Household Using
120 HCF per Year
%Change
from Prior
Water Sewer TotalYear
Preliminary $ 1,020.80471.60$ 1,492.40$ 2.4%
FY2014
$ 1,008.80448.00$ 1,456.80$
FY20133.5%
FY2012436.79$ 970.52$ 1,407.32$ 12.6%
FY2011411.60$ 838.44$ 1,250.04$ 0.8%
FY2010407.60$ 832.80$ 1,240.40$ -3.8%
FY2009415.60$ 873.60$ 1,289.20$ 2.9%
FY2008379.20$ 873.60$ 1,252.80$ 0.0%
FY2007379.20$ 873.60$ 1,252.80$ 6.6%
FY2006355.20$ 820.00$ 1,175.20$
Average Annual Change - FY06 to
3.4%
Proposed FY14
iii
Retained Earnings History
A Retained Earnings history including estimates of retained earnings as of 6/30/13 is
shown on page 10.
Water retained earnings as of 6/30/2012 was $2,066,566 from which the following
amounts were voted at the 2013 annual town meeting: $300,000 to support the FY14
operating budget and $750,000 for FY14 water capital. Retained earnings as of
6/30/2013 is estimated to be $2.3 million due to the positive operating results of FY13
(see page 1). Contributing to these positive results is usage by Bedford in excess of
estimates attributable to its aggressive flushing program in the summer of 2012, which
resulted in payments from Bedford being approximately $210,000 greater than
projections. Also contributing to the positive results of FY13 is irrigation usage in
excess of estimates due to a relatively dry summer, which resulted in payments from
irrigation accounts approximately $186,000 greater than projections.
Wastewater retained earnings as of 6/30/2012 was $1,310,716 from which the
following amounts were voted at the 2013 annual town meeting: $100,000 to support
the FY14 operating budget and $200,000 for FY14 water capital. Retained earnings as
of 6/30/2013 is estimated to be $1.9 million due to the positive operating results of
FY13 (see page 5). Contributing to these positive results is approximately 34,000
hundred cubic feet (HCF) of usage in excess of estimates yielding payments from
accounts approximately $500,000 excess of projections. The reasons for this excess
usage are subject to further analysis.
It has been the practice to maintain an unused balance of retained earnings for a
variety of reasons including the funding of unanticipated emergency spending; to cover
potential revenue shortfalls; and, to serve as a source of working capital so that general
fund cash – at the expense of general fund investment income - does not have to be
used for water and wastewater fund operating cash.
Community Comparisons
Finally, included is a comparison of Lexington’s proposed rates with those of the other
MWRA member communities based on the MWRA Advisory Board’s Annual Water and
Wastewater Retail Rate Survey issued in November 2012 (see page 11 attached).
Please let me know if you have any questions.
iv
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER: ITEM NUMBER:
September 9, 2013 Carl F. Valente I.5
SUBJECT:
Discussion of Organic Waste Processing Facility Request for Proposals (RFP)
EXECUTIVE SUMMARY:
The purpose of this discussion is for the Board to provide direction to the staff on whether to
proceed with the RFP for an Organic Waste Processing Facility (anaerobic digester) at the
Hartwell Ave. yard waste site.
At the 2011 Annual Town Meeting, $52,000 was authorized to study the development of a
organic food waste processing facility at the Hartwell Avenue composting site. These funds
were subsequently supplemented by a DEP grant. \[In May 2012 CDM Smith, the Town’s
engineering consultant, prepared a draft RFP for the construction and operation of an Organic
Waste Processing Facility at the Town’s Hartwell Ave. site. This draft was circulated for
comments to the Board of Health, Planning Board, Conservation Commission and CEC. Based
on the comments from these boards and committees, a revised draft was prepared by CDM Smith
in April 2013. This draft was then the basis of two community meetings in June 2013 and a
meeting with Hartwell Ave. property owners in July 2013.
Should the Board wish to release this RFP, Town Counsel has provided some non substantive
changes, which could be incorporated into the RFP within the next month
FINANCIAL IMPACT:
NA
RECOMMENDATION / SUGGESTED MOTION:
Move to (release) (not release) the Organic Waste Processing Facility RFP.
STAFF FOLLOW-UP:
TMO and DPW
Prepared by cfv
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 9/9/13 STAFF: Lynne Pease ITEM NUMBER: I.6
SUBJECT:
Approve Theatre License Renewals – Lexington Venue
EXECUTIVE SUMMARY:
The Lexington Theatre Project, Inc. d/b/a Lexington Venue, has submitted an application to
renew their two theatre licenses for weekdays and Sundays. Their current licenses expired
September 1, 2013.
They have been asked to schedule a fire inspection as soon as possible.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the application and issue two theatre licenses to Lexington Theatre Project,
Inc., d/b/a Lexington Venue, located at 1794 Mass. Avenue, for Cinema 1 and 2 to show movies
weekdays and Sundays, subject to a completed and approved fire inspection.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 9/9/13 STAFF: Lynne Pease ITEM NUMBER: I.7
SUBJECT:
Selectmen Committee Resignation – Housing Partnership Board
EXECUTIVE SUMMARY:
Wendy Manz has submitted her resignation from the Housing Partnership Board because she is
now a member of the Capital Expenditures Committee.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to accept the resignation of Wendy Manz from the Housing Partnership Board, effective
immediately.
STAFF FOLLOW-UP:
Selectmen’s Office
Page 1of 1
Lynne Pease
From:Lynne Pease \[lynnepease@yahoo.com\]
Sent:Tuesday, September 03, 2013 12:21 PM
To:Lynne Pease
Subject:Re: Resignation from the Housing Partnership
Sent from Yahoo! Mail on Android
From:Wendy Manz <wendy_manz@yahoo.com>;
To:LYNNEPEASE@lexingtonma.gov <LYNNEPEASE@lexingtonma.gov>;
Subject:Resignation from the Housing Partnership
Sent:Thu, Aug 29, 2013 4:19:10 PM
Dear Lynne,
I wish to notify you and the Selectmen of my resignation as a member of the Lexington Housing
Partnership Board, effective immediately. I have been appointed by Deborah Brown to sit on the
Capital Expenditures Committee and understand that I cannot serve in both capacities. I do hope to
serve as a liaison from the CEC to the Housing Partnership Board.
Sincerely yours,
Wendy Manz
Law Office of Wendy Manz
5 Militia Drive
Lexington, MA 02421
781 863-1611
781 863-1616 (fax)
9/3/2013
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 9/9/13 STAFF: Lynne Pease ITEM NUMBER: I.8
SUBJECT:
Annual Committee Reappointments
EXECUTIVE SUMMARY:
Attached is a list of all committees with reappointments for terms expiring September 30, 2013. We sent
e-mails to the Chairs of all your committees requesting that they let us know who wanted to be
reappointed.
Below is a list of the Committees that are ready for reappointments/appointments/resignations as noted on
the attached list:
2020 Vision Committee
Sidewalk Committee
Communications Advisory Committee Town Celebrations Committee
Lexington Human Rights Committee Traffic Safety Advisory Committee
Any committee listing that indicates someone does not want to be reappointed needs to be added to the
existing vacancies.
There are many committees with vacancies. We advertised in the Lexington Minute Man and also on the
web.
We will continue the reappointment process at your next meeting on September 23.
If you have any questions on this appointment/reappointment, please let me know.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to reappoint and appoint as indicated.
STAFF FOLLOW-UP:
Selectmen’s Office
Committee Members with Terms Expiring - 2013
Term ExpiresService StartRecommendation
up to 20, including 3 elected Boards, 3 year
2020 Vision Committee
term staggered
9/2013(up to 10) vacancies
9/2013BensonCharles A.4/2001No - moved out of
Lexington
9/2013CohenMarian A.O.3/2004Yes
9/2013KrupkaDan C.2/2010Yes
13 Members, 3 Year Term (9 citizens plus Sel,
Bicycle Advisory Committee
PB, CC and Recreation), Sept. 30, staggered
9/2013(0) vacancies
9/2013HaussleinRobert W.member9/2010
9/2013KennedyStewart G.member11/2001
9/2013TabaczynskiMichaelmember11/2001
5 Members, 5 Year Term, Sept. 30 staggered,
Board of Appeals
10 year term limit
9/2013WilsonCarolyn C.Chair10/2007
6 Members, 1 Year Term, Sept. 30
Board of Appeals Associates
9/2013(0) vacancies
9/2013AdlerNancy M.9/2010
9/2013CliffordRalph D.10/2010
9/2013JohnsonFrederic S.9/2012
9/2013KennedyWilliam P.8/2010
9/2013McCarthyEdward D.9/2011
9/2013MichelsonRichard A.10/2012
11 Members, 3 Year Staggered Term, Sept. 30
Center Committee
9/2013(1) vacancy
9/2013JohnsonFrederic S.12/2002
9/2013KieslichMaria1/2011
9/2013LevinHoward L.10/2003
9/2013LyonJeffrey9/2008
Friday, September 06, 2013Page 1 of 7
Term ExpiresService StartRecommendation
11 Members, 3 Year Term, Sept. 30
Communications Advisory Committee
9/2013(1) vacancy
9/2013BuczkowskiDavid J.6/2002Yes
9/2013CaiFrank1/2011Yes
9/2013KieslichMaria T.1/2004Yes
9/2013PogranKenneth T.Chair1/2008Yes
5 Members, 3 Year Term, Sept. 30
Condo Conversion Board
9/2013(2) vacancy
11 Members, 3 Year Term, Sept. 30
Council for the Arts
9/2013(0) vacancy
9/2013CamposVictoria11/2008
9/2013KyleChristine L.1/2010
9/2013PassmanEmily12/2010
9 Members, 1 Year Term, Sept. 30
Design Advisory Committee
9/2013(2) vacancy
9/2013FriedsonRichard4/2009
9/2013JohnsonGinna10/2005
9/2013KaldasBahig A.6/2003
9/2013LeeTimothy D.Chair3/2006
9/2013SlezakAlenka6/2003
9/2013SteinesBrigitte7/2010
9/2013VincentSteven A.4/2009
8 Members, 1 Year Term, Sept. 30
Design Advisory Committee Associates
9/2013CreagerBruce4/2006
9/2013FreyJohn W.1998
Friday, September 06, 2013Page 2 of 7
Term ExpiresService StartRecommendation
11 members, 3 year term, September 30
Economic Development Advisory Committee
9/2013(1) vacancies
9/2013BhatiaNarain9/2008Yes
9/2013McWeeneyJohn J.Chair7/2008Yes
9/2013RichardsRobert B.5/2013Yes
9 members, Sept. 30
Energy Conservation Committee
9/2013(1) vacancy
9/2013BorghesaniRoger9/2011
9/2013GriffithsThomas V.4/2008
9/2013NewellShawn5/2008
3 Members, 1 Year Term, Sept. 30
Fence Viewers
9/2013BuczkowskiDavid J.Chair1/2002Yes
9/2013MeadowsDouglas D.10/2010Yes
9/2013WarshawerRobert D.Secretary1/2002
2 Members, 1 Year Term, Sept. 30
Gammel Legacy Trust
9/2013HillMarie E.9/2009
9/2013WardJacquelyn H.Chair1995
9 members, 3 year staggered, Sept. 30
Greenways Corridor Committee
9/2013(0) vacancies
9/2013LaddAaron1/2013
9/2013OhmartKeithChair1/2011Yes
9/2013TabaczynskiMichael1/2011Yes
5 Members, 5 Year Term, Jan. 1, 2 Term Limit
Historic Districts Commission
12/2013WarshawerRobert D.12/2008
4 Members, 5 Year Term, Jan. 1
Historic Districts Commission Associates
12/2013OldenburgCarl C.8/2005
Friday, September 06, 2013Page 3 of 7
Term ExpiresService StartRecommendation
3 Year term, 15 Voting Members, 3 Liaisons
Housing Partnership Board
(Selectmen appoint 12; designated 3 for
LexHAB, Hous. Auth. & PB)
9/2013(0) vacancy
9/2013BaturinFlorence A.member12/2003
9/2013CohenHarrietmember12/2003
9/2013HaskellMary S.member12/2003
9/2013MarineCarol AnnSecretary9/2009
9/2013PressmanRobertmember12/2012
9 members including school, police and senior
Human Rights Committee
staff, Liaisons for School and BOS, 3-year
staggered term, September 30
9/2013(1) Vacancy
9/2013McLeanMichael9/2010Yes
9/2013VineLinda4/2008Yes
8 Members, 3 Year Term - staggered, Sept. 30
Human Services Committee
9/2013(2) vacancy
9/2013LawrenceStephanie8/2010
9/2013McDonaldEllen9/2004
1-year term
Lex. Scholarship & Education Fund Board
9/2013AshPaul9/2005
9/2013CohenJanine9/2007
9/2013Fenn, Jr.Thomas O.Schol.1997
9/2013MillerJohn12/2005
9/2013WilliamsDavidChair1997
5 Members, 3-year staggered term; Liaisons
Noise Advisory Committee
from BOS, PB BoH, HATS Env. Subc and
Chamber
9/2013(0) vacancies1/2004
9/2013EarsyRobert M.member9/2008
9/2013KropperStevenmember9/2008
Friday, September 06, 2013Page 4 of 7
Term ExpiresService StartRecommendation
Open Memb., 1 Year Term, Sept. 30
Police Manual Policy Committee
9/2013Coats, Jr.Cleveland M.9/1996
9/2013CorrMarkChair6/2009
9/2013FlynnEdith E.1984
9/2013HaysWilliam C.1976
9/2013McLeodGerald L.1979
7 members, 3 year term
Sidewalk Committee
9/2013(1) vacancies
9/2013McGimseyBettina11/2010Yes
9/2013StieglitzFrancine1/2007Yes
7 Members, 3 year staggered, Sept 30
Sustainable Lexington Committee
9/2013(up to 1) vacancy
9/2013RhodesTodd A.8/2010
9/2013SandeenMarkChair8/2010
7 to 12 members, one year term, Sept. 30
Tourism Committee
9/2013(up to 4) vacancies
9/2013BohartMary Jo11/2005
9/2013BrandinKerry11/2001
9/2013FallickBernice10/2003
9/2013KennealyTrisha Perez10/2012
9/2013McKennaDawn E.Chair3/2005
9/2013RickettsDenise2/2012
9/2013ShawJames9/2010
9/2013SiderisLou11/2001
Friday, September 06, 2013Page 5 of 7
Term ExpiresService StartRecommendation
11 Members, 3 Year Term, June 30,
Town Celebrations Committee
6/2013(1) vacancyAppoint Barbara Manfredi
from the Subcommittee to
fill unexpired term of J.
Granger until 6/2015
6/2013GillespieMary E.6/2001Yes
6/2013MurphyHenry C.6/2001Yes
6/2013Price, Jr.Charles H.6/2001
9/2013DixonLinda J.Co-Secretary9/2010Yes
up to 15 Members, 1 Year Term, June 30
Town Celebrations Subcommittee
6/2013JenkinsPaul W.2/2001Yes
6/2013MillerWayne H.11/2010Yes
6/2013MixWilliam F.10/2002Yes
6/2013TaylorDavid8/2010Yes
6/30/2013ManfrediBarbara1/2013
9 Members, 1 Year Term, Sept. 30
Town Report Committee
9/2013(5) vacancies
9/2013AmiraultGloria A.12/2010
9/2013QuinlanElaine11/2011
9/2013SarmientoMargareth10/2010
9/2013TabelingDavid S.11/1998
6 Members (3 citizens, Police, DPW, Super.
Traffic Safety Advisory Committee
School), 1 Year Term, Sept. 30
9/2013AdesStephenCitizen11/2005Yes
9/2013CannonDavidDPW10/2007Yes
9/2013DunnMary Ellenmember7/2013Yes
9/2013FerroManuelPolice9/2010Yes
9/2013FrymerSteveCitizen9/1999Yes
9/2013MurthySudhirChair9/2004Yes
Friday, September 06, 2013Page 6 of 7
Term ExpiresService StartRecommendation
7 Members, 3 Year Term, Sept. 30
Transportation Advisory Committee
9/2013(0) vacancies
9/2013CastlemanSally1978
9/2013LevyPeter F.Co-Chair4/2010
7 Members, 3 year term
Tree Committee
9/2013KuljianJewel04/2008
9/2013WoodJames C.10/2001
3 Members, 6 Year Term, Sept. 30
Water and Sewer Abatement Board
9/2013(1) vacancy
9/2013WoodLorenChair11/2007
Friday, September 06, 2013Page 7 of 7
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:STAFF: ITEM NUMBER:
September 9, 2013 William P. Hadley, Director Consent C.1
SUBJECT:
Adjustments and Commitments of Water and Sewer Charges
EXECUTIVE SUMMARY:
Commitment of Water and Sewer Charges November 2012 $3,017,162.42
Commitment of Water and Sewer Charges August 2013 Finals $27,088.44
Commitment of Water and Sewer Charges August Cycle 9 Billing $394,556.18
Adjustments of Water and Sewer Charges as recommended by WSAB ($26,041.37)
FINANCIAL IMPACT:
Allows the reconciliation with the General Ledger.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Water and Sewer commitments and adjustments as noted above.
STAFF FOLLOW-UP:
Revenue Officer
G:\\AGENDAS\\090913 WS Consent.Doc
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 9/9/13 STAFF: Lynne Pease ITEM NUMBER: C.2-6
SUBJECT:
Consent Agenda
EXECUTIVE SUMMARY:
2.Approve Flyer Insert in Tax Bills Regarding Passing School Buses.
3.Approve Use of the Battle Green on Saturday, October 12, 2013, from 8:00 a.m. to
rd
approximately 2:00 p.m. for the U.S. Army Reserve’s 3 Legal Operations Detachment
th
4 Annual Battle Road Memorial March beginning and ending at the Battle Green.
4.Approve a One-Day Liquor License for the Preservation Massachusetts, Inc. to serve
beer and wine at a closing reception for the Historic Preservation Statewide Conference
on Friday, October 18, 2013, from 5:30 p.m. to 7:00 p.m. in the Lobby of the Cary
Memorial Building, 1605 Mass. Avenue, subject to receiving a Certificate of Insurance
including general and liquor liability with the Town named as additionally insured.
5.Approve a One-Day Liquor License for Spectacle Management to serve beer and wine on
Saturday, October 22, 2013, from 1:00 p.m. to 4:30 p.m. for the Judy Collins Concert in
the front lobby only of the Cary Memorial Building, subject to receiving a Certificate of
Insurance including general and liquor liability with the Town named as additionally
insured.
6.Approve the minutes of July 29, 2013.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Consent Agenda.
STAFF FOLLOW-UP:
Selectmen’s Office
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