HomeMy WebLinkAbout2013-08-26 BOS Packet - Released
SELECTMEN’S MEETING
Monday, August 26, 2013
Selectmen Meeting Room
7:00 p.m.
AGENDA
7:00 p.m. PUBLIC COMMENT (10 min.)
7:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
7:15 p.m. TOWN MANAGER REPORT (5 min.)
7:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1.Grant of Location – National Grid – 25 Peacock Farm Road – 7:00 p.m. (5 min.)
2.Grant of Location – National Grid – 46, 48 & 51 Peacock Farm Road – 7:00 p.m. (5
min.)
3.Liquor Hearing – New Restaurant Liquor License – Inn at Hastings, 2013-2027
Mass. Avenue – 7:00 p.m. (5 min.)
4.Approve Common Victualler, Innkeeper and Entertainment Licenses for Inn at
Hastings (5 min.)
5.Discuss Youth At Risk Committee Charge (10 min.)
6.Approve MWRA Sewer Loan (5 min.)
7.Approve Transportation Agreement – Lexington Place Condo Association (5 min.)
8.Sign Warrant for October 15 Special State Primary (5 min.)
9.Future Meetings (5 min.)
10.Selectmen Committees Appointments – Council for the Arts (5 min.)
11.Approve Common Victualler and Entertainment License for New Owner of Prime
Roast Beef & Seafood, 321 Marrett Road (5 min.)
8:20 p.m. CONSENT (5 min.)
1.Water and Sewer Commitments and Adjustments
2.Use of Battle Green – LexFUN Annual Halloween Parade – Saturday, October 26
3.Sign Constitution Week Proclamation
4.Sign Letter for James Corcoran on Retiring from Air Force
8:25 p.m. ADJOURN
The next regular meeting of the Board of Selectmen is scheduled for Monday, September 9, 2013 at
7:00 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue.
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:STAFF:ITEM NUMBER:
J/2
August 26, 2013 William P. Hadley
SUBJECT:
Public Hearing for Grant of Location
Install and maintain approximately 25 feet of 4” gas main in Peacock Farm Road from
the existing 4” main at House #26 to house #25 for a new gas service.
EXECUTIVE SUMMARY:
The Department of Public Works/Engineering has reviewed the petition, plan and order
of National Grid for a Grant of Location to install approximately 25 feet of 4” gas main in
Peacock Farm Road from the existing 4” main at #26 Easterly to House #25 for a new
gas service. A Street Opening Permit is required prior to excavation. Since this petition
appears to be in order, we recommend that approval be granted.
FINANCIAL IMPACT:
None
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the petition for Nationalgrid to install and maintain approximately 25
feet of 4” gas main in Peacock Farm Rd.
STAFF FOLLOW-UP:
Engineering Division
NOTICE TO ABUTTERS
July 25, 2013
In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.),
you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room,
Town Office Building, of the Town of Lexington, Massachusetts, on August 26th, 2013
at 7:00 p.m., upon the following petition of National Grid for permission to construct and location
for gas mains and the pipes, valves, governors, manholes and other structures, fixtures and
appurtenances designed or intended to protect or operate said mains and accomplish the
objects of said Company; and the digging up and opening the ground to lay or place same
under the following public way(s) of Lexington:
Peacock Farm Road:
To install and maintain approximately 25 feet of 4” gas main in Peacock Farm Road from
the existing 4” main at House #26 to house #25 for a new gas service.
By:Tricia Malatesta
Engineering
Department of Public Works
Please direct inquiries to: Dennis K. Regan, (617) 293-0480
CC:
Dennis K. Regan
Permit Representative
National Grid
40 Sylvan Road
Waltham, MA 02451
Barbara Osborne or Current
Resident
23 Peacock Farm Rd
Lexington, MA 02421
John Hauser or Current
Resident
24 Peacock Farm Rd.
Lexington, MA 02421
Current Resident
25 Peacock Farm Rd.
Lexington, MA 02421
Constance Reiffen or
Current Resident
26 Peacock Farm Rd.
Lexington, MA 02421
Alan Sze or Current Resident
27 Peacock Farm Rd.
Lexington, MA 02421
Davette Abkowitz or Current
Resident
28 Peacock Farm Rd.
Lexington, MA 02421
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:STAFF:ITEM NUMBER:
August 26, 2013 William P. Hadley
J/3
SUBJECT:
Public Hearing for Grant of Location
Install and maintain approximately 328 feet of 2” gas main in Peacock Farm Road from
the existing 2” main at house #84 Baker Ave. to houses #51, #48 and #46 Peacock
Farm Rd. for new gas services.
EXECUTIVE SUMMARY:
The Department of Public Works/Engineering has reviewed the petition, plan and order
of National Grid for a Grant of Location to install approximately 328 feet of 2” gas main
in Peacock Farm Road from the existing 2” main at #84 Baker Ave. easterly to houses
#51, #48 and #46 for new gas services. A Street Opening Permit is required prior to
excavation. Since this petition appears to be in order, we recommend that approval be
granted.
FINANCIAL IMPACT:
None
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the petition for Nationalgrid to install and maintain approximately 328
feet of 2” gas main in Peacock Farm Rd.
STAFF FOLLOW-UP:
Engineering Division
NOTICE TO ABUTTERS
July 25, 2013
In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.),
you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room,
Town Office Building, of the Town of Lexington, Massachusetts, on August 26th, 2013
at 7:00 p.m., upon the following petition of National Grid for permission to construct and location
for gas mains and the pipes, valves, governors, manholes and other structures, fixtures and
appurtenances designed or intended to protect or operate said mains and accomplish the
objects of said Company; and the digging up and opening the ground to lay or place same
under the following public way(s) of Lexington:
Peacock Farm Road:
To install and maintain approximately 328 feet of 2” gas main in Peacock Farm Road from
the existing 2” main at #84 Baker Ave. easterly to houses #51, #48 and #46 for new gas
services.
By:Tricia Malatesta
Engineering
Department of Public Works
Please direct inquiries to: Dennis K. Regan, (617) 293-0480
CC: Sandra Eaton or Current Xiufeng or Current Resident
Dennis K. Regan Resident84 Baker Ave.
Permit Representative 51 Peacock Farm Rd. Lexington, MA 02421
National Grid Lexington, MA 02421
40 Sylvan Road
Waltham, MA 02451
Daniel Hisel or Current
Resident
Silvia Cavellini 52 Peacock Farm Rd.
46 Peacock Farm Rd Lexington, MA 02421
Lexington, MA 02421
Christina Lawless or
Current Resident Current Resident
47 Peacock Farm Rd. 53 Peacock Farm Rd.
Lexington, MA 02421 Lexington, MA 02421
Bradley Hunter or Current John Dooley or
ResidentCurrent Resident
48 Peacock Farm Rd. 77 Baker Ave.
Lexington, MA 02421 Lexington, MA 02421
Elizabeth Clark or Current Jo Hanna Katz or
ResidentCurrent Resident
49 Peacock Farm Rd. 80 Baker Ave.
Lexington, MA 02421 Lexington, MA 02421
Jennifer & Michael John Dooley or
Goldfinger or Current Resident
Current Resident 81 Baker Ave.
50 Peacock Farm Rd. Lexington, MA 02421
Lexington, MA 02421
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:8/26/13STAFF: Lynne Pease ITEM NUMBER: I.3
SUBJECT:
Liquor License – New Innholder Liquor License – AB Inns, LLC d/b/a Inn at Hastings Park,
2013-2027 Massachusetts Avenue
EXECUTIVE SUMMARY:
I have received all the necessary paperwork for approval of a new innholder all alcohol liquor
license for AB Inns LLC, d/b/a Inn at Hastings Park, located at 2013-2027 Massachusetts
Avenue.
Attorney Patricia Farnsworth, Trisha Kennealy and Daniel Braun, the proposed manager, will be
at your meeting to make a brief presentation on the new Inn.
The description on the application of the where liquor will be served and stored includes the
restaurant, guest rooms, common areas and outside on the porch and garden areas. If necessary
the description can be revised prior to submitting to the ABCC for approval. The Selectmen also
need to approve the hours liquor can be served. The application requests approval for 11:00 a.m.
to 12:00 p.m. seven days a week, which is the maximum allowed in the Restaurant regulations.
The MOU includes a sentence about “quiet time” at 10:00 p.m. Should liquor be served after
10:00 p.m.?
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the application and sign an Innholder all alcohol liquor license for AB Inns
LLC, d/b/a Inn at Hastings Park, located at 2013-2027 Massachusetts Avenue.
STAFF FOLLOW-UP:
Selectmen’s Office
The Commonwealth of Massachusetts
Gps!Sfdpotjefsbujpo
Alcoholic Beverages Control Commission
239 Causeway Street
Boston, MA 02114
www.mass.gov/abcc
FORM 43
MUST BE SIGNED BY LOCAL LICENSING AUTHORITY
TownofLexington08/26/2013
ABCC License NumberCity/TownLocal Approval Date
TRANSACTION TYPE (Please check all relevant transactions):
Ofx!MjdfotfOfx!Pggjdfs0Ejsfdups!Qmfehf!pg!MjdfotfDibohf!Dpsqpsbuf!Obnf
Usbotgfs!pg!MjdfotfDibohf!pg!MpdbujpoQmfehf!pg!TupdlTfbtpobm!up!Boovbm
Dibohf!pg!NbobhfsBmufsbujpo!pg!Mjdfotfe!Qsfnjtft!Usbotgfs!pg!TupdlDibohf!pg!Mjdfotf!Uzqf
Dpsejbmt0Mjrvfvst!QfsnjuJttvbodf!pg!TupdlOfx!TupdlipmefsPuifs
!7.Ebz!up!8.Ebz!MjdfotfNbobhfnfou0Pqfsbujoh!Bhsffnfou!Xjof!'!Nbmu!up!Bmm!Bmdpipm
Obnf!pg!MjdfotffBCJootMMDFJO!pg!Mjdfotff56.55:2963
E0C0BJoobuIbtujohtQbsl)BsujtuszpouifHsffoSftubvsbou*NbobhfsEbojfmCsbvo
BEESFTT;3124.3138NbttbdivtfuutBwfovfDJUZ0UPXO;MfyjohupoTUBUFNB\[JQ!DPEF13532
BoovbmBmmBmdpipmJooipmefs
Boovbm!ps!TfbtpobmDbufhpsz;)Bmm!Bmdpipm.!Xjof!'!Nbmu!!Xjof-!
Type:)Sftubvsbou-!Dmvc-!Qbdlbhf
Nbmu!'!Dpsejbmt*
!!!!!Tupsf-!Hfofsbm!Po!Qsfnjtft-!Fud/*
Dpnqmfuf!Eftdsjqujpo!pg!Mjdfotfe!Qsfnjtft;
Approximately97,904squarefeetoflandwith3buildings.TheMainInnincludes4floors:1stfloorincludesa14tablerestaurantwithseatingfor54,
lobby,sittingroomsandacoveredporch;2ndfloorincludes8guestrooms;3rdfloorincludes2guestsuites;groundfloorincludesoffices,foodprepand
storage.The2ndbuildinghas3floorswith1guestsuiteoneachfloor.The3rdbuildinghas3floorswith2guestsuitesonthegroundfloor,3guest
roomsonthe1stfloorand4guestroomsonthe2ndfloor.OutdoorareasincludeapatioareaattherearoftheMainInnandsurroundinggardenarea.
ZftOp
Bcvuufst!Opujgjfe;
Bqqmjdbujpo!Gjmfe;90202421;11BNBvh9-3124Bewfsujtfe;
Ebuf!'!UjnfEbuf!'!Buubdi!Qvcmjdbujpo
Mjdfotff!Dpoubdu!Qfstpo!gps!UsbotbdujpoQbusjdjbMbohGbsotxpsui-Ftr/728.54:.5::1Qipof;
BEESFTT;99CmbdlGbmdpoBwfovf-Tvjuf456DJUZ0UPXO;CptupoTUBUFNB\[JQ!DPEF.3321
Remarks:NewInnholderallalcoholliquorlicense.
Bmdpipmjd!Cfwfsbhft!Dpouspm!Dpnnjttjpo!
Uif!Mpdbm!Mjdfotjoh!Bvuipsjujft!Cz;!
Sbmqi!Tbdsbnpof!
Fyfdvujwf!Ejsfdups
BCDD!Sfnbslt;
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 8/26/13 STAFF: Lynne Pease ITEM NUMBER: I.4
SUBJECT:
Approve Common Victualler, Innkeeper and Entertainment Licenses for the Inn at Hastings,
2013-2027 Massachusetts Avenue
EXECUTIVE SUMMARY:
The Inn at Hastings Park is planning to open in September. They are requesting approval for a
Common Victualler License, Innkeeper License and Entertainment License, which will be
subject to them receiving a certificate of occupancy.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve a Common Victualler License, Innkeeper License and Entertainment License
for AB Inns LLC, d/b/a Inn at Hastings Park (Artistry on the Green), located at 2013-2027
Massachusetts Avenue.
STAFF FOLLOW-UP:
Selectmen’s Office
Page 1of 1
Lynne Pease
From:Farnsworth, Trish \[TFarnsworth@lawson-weitzen.com\]
Sent:Thursday, August 22, 2013 12:19 PM
To:Lynne Pease
Subject:Fwd: Opening Hours for the Inn
Lynne,
Please see below. Thank you.
Trish Farnsworth
617.439.4990 office
781.640.1643 cell
Sent from my iPhone
Begin forwarded message:
From: Daniel Braun <dbraun@innathastingspark.com>
Date: August 22, 2013, 11:54:20 AM EDT
To: "Farnsworth, Trish" <TFarnsworth@lawson-weitzen.com>
Subject:Opening Hours for the Inn
Hello Trish,
Below are the hours for foodservice:
Breakfast: 7:00am until 10:30am
Sunday Brunch: 10:30am to 3pm
Lunch: 11:30am until 3pm
Dinner : 5pm until 9pm (Sunday thru Thursday)
Dinner: 5pm until 9:30pm (Friday and Saturday)
8/23/2013
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 8/26/13 STAFF: Lynne Pease ITEM NUMBER: I.5
SUBJECT:
Discuss Youth At Risk Committee Charge
EXECUTIVE SUMMARY:
School Committee Members Margaret Coppe and Alessandro Alessandrini will be at your
meeting for a follow-up discussion on the proposed Youth At Risk Committee. Attached is the
proposed charge.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
Page 1of 1
Lynne Pease
From:Debmauger@aol.com
Sent:Tuesday, August 20, 2013 7:28 AM
To:Lynne Pease
Subject:Fwd: Ad Hoc Committee for Youth at Risk
Attachments:AdHocCommitteeYouthatRiskdraft08_19_13.doc
From: mecoppe@gmail.com
To: debmauger@aol.com, crodgers@lexingtonma.gov, mdunn@sch.ci.lexington.ma.us
Sent: 8/19/2013 10:19:01 P.M. Eastern Daylight Time
Subj: Ad Hoc Committee for Youth at Risk
Dear Deb, Mary Ellen, and Charlotte,
I apologize for sending off the last version of the committee charge without a better explanation of why
we would like to incorporate two changes, and also realized that there was a mistake in the wording in
the third paragraph.
The reason for removing the word "Review" from the title is that we are expecting this committee to do
more than review existing programs, but also to make" recommendations following the review to
existing programs that currently exist to support youth and families in Lexington as well as identifying
unmet needs." We are not proposing that this committee recommend policies.
We do not see this as duplicating current committees' efforts, and in no way intend to push aside the
work of the Youth Services Committee. If anything, we see this as strengthening the YSC and would
continue to look to them to coordinate programs and services in town.
Deb, you asked how we wanted to proceed. We would like to be on the Board of Selectmen's August
26, 2013, agenda to follow up our initial presentation in July, seeking approval of the BOS. Sandro
and I will be available to attend that meeting.
Sincerely,
8/20/2013
Draft
Ad Hoc COMMITTEE FOR YOUTH AT RISK
Members: 20 members
Appointed by: School Committee and Board of Selectmen
Length of term: 12 months
Meeting times: As needed
Staff:
Liaisons:Board of Selectmen and School Committee
Description: The Committee will address issues concerning Lexington youth, ages 5 -22, whose
mental or physical health is at risk because of stress originating from physical, emotional, social,
cultural, and academic sources that may adversely affect them and their families. Youth stress
may also be caused by the stressors experienced with education performance expectations,
financial issues, job loss, relocation and/or homelessness. Youth may be considered "at risk"
because of stress when they or their families experience problems such as depression, anxiety,
eating disorders, substance abuse, suicidal thoughts, trauma, PTSD, physical or sexual abuse,
chronic illness, domestic violence, or feelings of grief/loss.
This is a community public health concern whose solution requires a collaborative approach
involving the schools, students, parents, town agencies such as the Health and Human
Services/Youth and Family departments, and the broader Lexington community.
The ad hoc Committee is charged with making recommendations to address the issue of youth at
risk due to stress following the review of existing programs and services that currently exist to
support youth and families in Lexington as well as identifying unmet needs. The committee will
address the following issues:
Review existing public and private programs and services in the community, schools,
and town that currently serve youth at risk;
Identify unmet needs (gaps in services) – including using data from existing surveys,
20/20 Demographic Task Force, Healthy Community Grant Survey from the Board of
Health, and interviews with staff; and
To address these unmet needs as well as to develop the resiliency of Lexington youth,
recommend to the Board of Selectmen and the School Committee modifications of
existing programs and services in the community and schools or the implementation
of new programs and services in the schools and public or private programs and
services in the community. These recommendations can be used to identify ways to
improve communication among existing groups .They can also be used by the Board
of Selectmen and School Committee to modify existing policies or develop new ones.
It will submit interim reports to the School Committee and the Board of Selectmen by December
1, 2013 and March 1, 2014 and work to submit a final report by no later than June 30, 2014.
Criteria for Membership:
one member from the Lexington Public School administration
one teacher
two Lexington school principals or their designees
one member from a community based program serving youth at risk in Lexington
one member from the School Health Advisory Council (SHAC)
one representative from school nursing
one representative from school guidance
one member from the Youth Services Council/Lexington Human Services
Department
one member from Lexington Health Department
two members from concerned community groups
two parents of Lexington students
two Lexington youth reflecting the needs of the youth population
one Lexington-based therapist
one community business leader
one representative from the Lexington Police Department
one representative from the Town Recreation Department or Committee
Prior to serving as a member of this Committee, appointees are required to:
1.Acknowledge receipt of the Summary of the Conflict of Interest Statute.
Further, to continue to serve on the Committee the member must acknowledge
annually receipt of the summary of the Conflict of Interest Statute. Said
summary will be provided by and acknowledged by the Town Clerk.
2.Provide evidence to the Town Clerk that the appointee has completed the on-
line training requirement required by the Conflict of Interest Statute. Further,
to continue to serve on the Committee, the member must acknowledge every
two years completion of the on-line training requirement.
Ref: The School Committee adopted the charge for the Ad Hoc Committee for Youth
at Risk on _________________________.
The Board of Selectmen adopted the charge for the Ad Hoc Committee for Youth
at Risk and designated members as Special Municipal Employees on
______________________.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:STAFF: ITEM NUMBER:
August 26, 2013 Rob Addelson, Asst. Town Mgr. for Finance I.6
SUBJECT: Approve MWRA Zero Interest Loan
EXECUTIVE SUMMARY:
The Massachusetts Water Resources Authority is making a zero interest loan to the Town of Lexington in
the amount of $371,800 which will be used to finance sewer improvement projects in the Mill Brook and
Vine Brook areas. The loan is also accompanied by a grant component of $304,200 which will be used
for the same purpose. Loan/grant proceeds will be delivered 9/9/13 subject to approval and acceptance
by the Board of Selectmen. Debt service payments on the loan will be over a 5 year term with the first
coming payment coming due 8/15/14 in the amount of $74,360.
The Board of Selectmen needs to vote to accept the loan. A motion to this effect is attached.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION: Move to approve and sign the bonds and other
loan documents.
STAFF FOLLOW-UP:
Finance Department
I, the Clerk of the Board of Selectmen of the Town of Lexington, Massachusetts, certify
that at a meeting of the board held August 26, 2013, of which meeting all members of the board
were duly notified and at which a quorum was present, the following votes were unanimously
passed, all of which appear upon the official record of the board in my custody:
Voted: that the sale of the $371,800 Sewer Bond of the Town dated September 9,
2013, to the Massachusetts Water Resources Authority (the “Authority”) is hereby
approved and the Treasurer is authorized to execute on behalf of the Town a Loan
Agreement and a Financial Assistance Agreement with the Authority with respect to the
bond. The bond shall be payable without interest on August 15 of the years and in the
principal amounts as follows:
Year Installment
2014 $74,360
2015 74,360
2016 74,360
2017 74,360
2018 74,360
Further Voted: that each member of the Board of Selectmen, the Town Clerk and
the Town Treasurer be and hereby are, authorized to take any and all such actions, and
execute and deliver such certificates, receipts or other documents as may be determined
by them, or any of them, to be necessary or convenient to carry into effect the provisions
of the foregoing vote.
I further certify that the votes were taken at a meeting open to the public, that no vote was
taken by secret ballot, that a notice stating the place, date, time and agenda for the meeting
(which agenda included the adoption of the above votes) was filed with the Town Clerk and a
copy thereof posted in a manner conspicuously visible to the public at all hours in or on the
municipal building that the office of the Town Clerk is located, or, if applicable, in accordance
with an alternative method of notice prescribed or approved by the Attorney General as set forth
in 940 CMR 29.03(2)(b), at least 48 hours, not including Saturdays, Sundays and legal holidays,
prior to the time of the meeting and remained so posted at the time of the meeting, that no
deliberations or decision in connection with the sale of the bond were taken in executive session,
all in accordance with G.L. c.30A, §§18-25 as amended.
Dated: August 26, 2013 _______________________________
Clerk of the Board of Selectmen
AM 23182227.1
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:STAFF: ITEM NUMBER:
August 26, 2013 Rob Addelson, Asst. Town Mgr. for Finance I.7
SUBJECT: Approve Transportation Agreement – Lexington Place Condo Association
EXECUTIVE SUMMARY:
Pursuant to the rezoning of the site that housed the Battle Green Inn, the Town entered into an agreement
with the developer, the 1720 Massachusetts Avenue LLC, on November 7, 2005, which included a
provision that on an annual basis the developer would purchase $2,000, adjusted for inflation, of
“Lexpress or other in-town transportation passes”. The first payment was made in 2009 but payments
were not made for 2010, 2011 and 2012. Last summer, Jeannette Rebecchi sent a letter to the entity that
succeeded the now-defunct 1720 Massachusetts Avenue LLC seeking payment of outstanding amounts.
Since then we have been involved in discussions with the successor to the LLC (the Lexington Place
Condominium Trust), the culmination of which is the attached agreement which provides for the Trust to
pay half of the outstanding balance of $6,105 as a donation to the Town “to subsidize transportation costs
for town residents in need as determined by the Town” with no requirement by the Town to provide
Lexpress passes for these prior years. The agreement also stipulates that moving forward, the Trust
assumes the obligation to make annual payments as stipulated in the 2005 agreement. Note that the Trust
has made its 2013 payment of $2,122 in full.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION: Move to approve and sign the agreement between
the Town and the Board of Trustees of the Lexington Place Condominium Trust.
STAFF FOLLOW-UP:
Finance Department
AGREEMENT
th
THIS AGREEMENT is made and entered into this 26 day of August, 2013 by and
between the Board of Trustees of the Lexington Place Condominium Trust, acting
on behalf of the Lexington Place Condominium Association (the “Association”),
an organization of unit owners embodied within said Trust, created pursuant to
Massachusetts General Laws, Chapter 183A, by Declaration of Trust dated June
15, 2009, whose business address is c/o Barrington Management Co., 376
Massachusetts Avenue, Arlington, MA 02474, and the Town of Lexington,
Massachusetts (the “Town”), a municipal corporation with a principal place of
business located at 1625 Massachusetts Avenue, Lexington, MA 02420.
WHEREAS, a covenant between the 1720 Massachusetts Avenue, LLC and the
Town of Lexington dated November 7, 2005, attached hereto, includes the
following provision cited as Article 3, Section 1(a)
“Beginning on the date on which the fifth occupancy permit is issued for
the Grantor’s project and on an annual basis thereafter, the Grantor (or
any successor condominium association) shall purchase $2,000 (this
amount shall be adjusted annually after the date hereof based on CPI)
worth of Lexpress or other in-town transportation passes for the project
for the duration hereof.”, and
WHEREAS, payments to the Town pursuant to Article 3, Section 1(a) of the
covenant between the 1720 Massachusetts Avenue, LLC and the Town of
Lexington dated November 7, 2005 due on the following dates and in the
following amounts are still outstanding: January 2010, $1,992, January 2011,
$2,024, January 2012, $2,089, totaling $6,105; and
WHEREAS, the Association is the successor condominium association referenced
in Article 3, Section 1(a) of the covenant between the 1720 Massachusetts
Avenue, LLC and the Town of Lexington dated November 7, 2005; and
WHEREAS, the Association in accordance with the provisions of the
aforementioned Declaration of Trust, acts by and through said Board of Trustees.
NOW, THERFORE, the parties agree that the obligation to pay the outstanding
balance of $6,105 shall be waived and in its place, the Association shall pay to
the Town, no later than September 9, 2013, the sum of $3,052.50, and that such
sum shall be used by the Town to subsidize transportation costs for town
residents in need as determined by the Town. In return for this reduced
payment, the Town shall have no obligation to provide the Association with
Lexpress passes or other in-town transportation passes for amounts outstanding
as of January 2010, January 2011 and January 2012.
FURTHER, it is understood that this Agreement does not affect the obligation of
the Association, or any successor entity, to pay future amounts to the Town
pursuant to pursuant to Article 3, Section 1(a) of the covenant between the 1720
Massachusetts Avenue, LLC and the Town of Lexington dated November 7, 2005.
IN WITNESS WHEREOF, the parties have caused this Agreement to be signed
and executed as of the day and year first above written.
Town of Lexington Lexington Place Condominium
Trust
By:___________________________ By:___________________________
Deborah N. Mauger, Chair Eric Shapiro
Board of Selectmen Trustee
By:___________________________ By:___________________________
Peter C.J. Kelley, Member Edward McCarthy
Board of Selectmen Trustee
By:___________________________ By:___________________________
Norman P. Cohen, Member Demetrios Vargelis
Board of Selectmen Trustee
By:___________________________
Hank Manz, Member
Board of Selectmen
By:___________________________
Joseph N. Pato, Member
Board of Selectmen
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 8/26/13 STAFF: Lynne Pease ITEM NUMBER: I.8
SUBJECT:
Sign the Warrant for the October 15 Special State Primary
EXECUTIVE SUMMARY:
Attached is the October 15, 2013 Special State Primary Warrant for you to sign.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to sign the October 15, 2013 Special State Primary Warrant.
STAFF FOLLOW-UP:
Selectmen’s Office
COMMONWEALTH OF MASSACHUSETTS
WILLIAM FRANCIS GALVIN
SECRETARY OF THE COMMONWEALTH
SS.
To either of the Constables of the Town of Lexington
GREETINGS:
In the name of the Commonwealth, you are hereby required to notify and warn the inhabitants of said Town who
are qualified to vote in the Special State Primaries to vote at
PRECINCT ONE, CARY MEMORIAL BUILDING; PRECINCT TWO, BOWMAN SCHOOL;
PRECINCT THREE, JONAS CLARKE MIDDLE SCHOOL; PRECINCT FOUR, BRIDGE SCHOOL;
PRECINCT FIVE, CARY MEMORIAL BUILDING; PRECINCT SIX, WILLIAM DIAMOND
MIDDLE SCHOOL; PRECINCT SEVEN, ESTABROOK SCHOOL; PRECINCT EIGHT, SAMUEL
HADLEY PUBLIC SERVICES BUILDING; PRECINCT NINE, MARIA HASTINGS SCHOOL,
onTUESDAY, THE FIFTEENTH OF OCTOBER, 2013, from 7:00 A.M. to 8:00 P.M. for the following
purpose:
To cast their votes in the Special State Primaries for the candidates of political parties for the following
office:
th
REPRESENTATIVE IN CONGRESS. . . . . 5 DISTRICT
Hereof fail not and make return of this warrant with your doings thereon at the time and place of said
voting.
th
Given under our hands this 26 day of August, 2013.
_____________________________________ _____________________________________
_____________________________________ _____________________________________
_____________________________________
Selectmen of Lexington
I have served the foregoing warrant by posting a printed copy thereof in the Town Office Building, 7 days at least before the
time of said Special Primary.
_____________________________________ August , 2013
Constable of Lexington
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 8/26/13 STAFF: Lynne Pease ITEM NUMBER: I.9
SUBJECT:
Future Meetings
EXECUTIVE SUMMARY:
Attached are calendars for September 2013 through December 2013 showing holidays, vacations
I am aware of and current meetings scheduled.
Please bring your calendars. Suggested meeting dates are:
October 2 (Summit 1)
October 21 (BOS)
November 4 (BOS)
November 13 (Summit 2)
November 18 (BOS)
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
78
141521222829
tember 1
p
Se
8/23/2013 11:07 AM
Sat/Sun
1234589101112
October 2013
7
6
132027
6
SMTWTFS
13141516171819202122232425262728293031
Friday
5
101112131417181920212425262728
September 2013
121926
9
1623
12345678
SMTWTFS
15222930
Thursday
1
4
111825
Wednesday
3
101724
Tuesday
29
162330
Monday
Labor Day
BOS (SMR)CFC Public Meeting - LexFarmOperationa/Sitel Plan (Battin Hall)BOS (SMR)
7:00pm7:30pm7:00pm
September 2013
selectmen's
56
121319202627
12
8/23/2013 11:07 AM
Sat/Sun
November 2013
4
111825
3456789
SMTWTFS
101112131415161718192021222324252627282930
Friday
1234589101112
October 2013
3
10172431
7
6
SMTWTFS
13141516171819202122232425262728293031
Thursday
2
29
162330
Wednesday
8
152229
October 1
Tuesday
7
142128
Monday
BOS (SMR)
Columbus Day
7:00pm
October 2013
selectmen's
239
101617232430
8/23/2013 11:07 AM
Sat/Sun
December 2013
8
152229
1234567891011121314
SMTWTFS
1516171819202122232425262728293031
November 1
Friday
12
7
November 2013
142128
3456789
SMTWTFS
101112131415161718192021222324252627282930
Thursday
Thanksgiving
3
6
132027
Wednesday
5
121926
Tuesday
4
111825
Monday
Veteran's Day
November 2013
selectmen's
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 8/26/13 STAFF: Lynne Pease ITEM NUMBER: I.10
SUBJECT:
Selectmen Committee Appointments – Council for the Arts
EXECUTIVE SUMMARY:
The Council for the Arts has requested that you appoint Leslie Masson and Diana South.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
s to expire
Motion to appoint Leslie Masson and Diana South to the Council for the Arts for term
September 30, 2016.
STAFF FOLLOW-UP:
Selectmen’s Office
8/21/2013
Page 34 of 116
E-mail
cristinaburwell@mac.comvictoriaecampos@gmail.como.gibson2@verizon.net(h) goplerud@comcast.nethartjean@gmail.comldklemmer@mac.comchris@kylerestoration.comchriskyle@mindspring.comdebmauger@aol.comemily
@passmanfamily.comzoe.perrywood@gmail.com
cell 617-733-2830cell 781-572-6008cell 781-354-7387cell 781-962-3991(f) 781-862-9063
(h) 781-862-2018
(h) 781-862-4625781-862-2101(h) 781-538-5222(h) 781-861-8927(h) 781-862-8711(h) 781-863-2855(f) 781-674-2295(h) 781-861-7697cell 617-633-2783(h) 781-860-7228
9/2013
Lexington, MA 02420Lexington, MA 02421Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02421Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington,
MA 02420
6 Albermarle Ave.5/20139/2015cell 781-454-916332 Middle Street11/20089/2013cell 914-588-41193 Belfry Terrace12/20109/201597 Adams Street4/20079/201532 Wyman Road5/20139/2015cell 781-864-07822209
Mass. Ave.5/20139/2014(w)781-862-872210 Hancock Avenue1/20109/2013198 East Street12/20109/2013
Liaision38 Liberty Avenue3/2010Chair67 Gleason Road5/20079/2014(w) 617-803-4659
Selectmen11 Members, 3 Year Term, Sept. 30
Selectmen
Appointed By:Member/Terms:
Council for the Arts NameRepresenting/TitleAddressService DatesTelephone Nos.Fax
(2) vacancyCristina BurwellVictoria CamposRegie GibsonJan GoplerudJean HartLynne KlemmerChristine L. KyleDeborah N. MaugerEmily PassmanZoe Perry-Wood
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 8/26/13 STAFF: Lynne Pease ITEM NUMBER: I.11
SUBJECT:
Approve Common Victualler and Entertainment License for New Owner of Prime Roast Beef &
Seafood, 321 Marrett Road
EXECUTIVE SUMMARY:
Prime Roast Beef & Seafood has changed hands again and is requesting an updated Common
Victualler License and Entertainment License. He has received the necessary approvals from the
Board of Health and Board of Appeals.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve a Common Victualler License and Entertainment License for Arch Michael &
Saint Mina Inc., d/b/a Prime Roast Beef & Seafood, located at 321 Marrett Road.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:STAFF: ITEM NUMBER:
August 26, 2013 William P. Hadley, Director Consent C.1
SUBJECT:
Adjustments and Commitments of Water and Sewer Charges
EXECUTIVE SUMMARY:
Commitment of Water/Sewer charges Section 2 $1,567,607.21
Commitment of Water/Sewer charges Cycle 9 July 2013 $ 320,062.77
Commitment of Water/Sewer charges Finals July 2013 $ 21,002.61
Commitment of Water/Sewer charges Finals May 2013 $ 13,632.62
Adjustments of Water and Sewer Charges as recommended by WSAB ($28,525.74)
FINANCIAL IMPACT:
Allows the reconciliation with the General Ledger.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Water and Sewer commitments and adjustments as noted above.
STAFF FOLLOW-UP:
Revenue Officer
G:\\AGENDAS\\082613 WS Consent-1.Doc
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 8/26/13 STAFF: Lynne Pease ITEM NUMBER: C.2-4
SUBJECT:
Consent Agenda
EXECUTIVE SUMMARY:
2.LexFUN is requesting permission to use the Battle Green on Saturday, October 26, 2013
(raindate October 27) for the annual Halloween Parade from 9:30 a.m. to 12:00 noon.
th
3.The DAR has requested a Proclamation for the 226 Constitution Week from September
17 through 23, 2013.
4.Sign Letter for James Corcoran, Chief of Community Relations, who is retiring from Air
Force at Hanscom.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Consent Agenda.
STAFF FOLLOW-UP:
Selectmen’s Office
August 26, 2013
James C. Corcoran
Chief of Community Relations
66th Air Base Wing - Public Affairs
Hanscom Air Force Base, MA 01731
Dear J C:
We, the Town of Lexington Board of Selectmen, extend our sincere thanks for all that
you have done for our community in your role as Chief of Community Relations at Hanscom Air
Force Base. It has been such a pleasure to work with you. We have always turned to you with
any question we had about the Base, and you always got back to us with an answer. We
appreciated your tact, discretion and expertise, along with your wonderful sense of humor. With
the many changes in leadership, both at the base and on our Board of Selectman, you were a
constant presence that enabled us to do our jobs well. We will miss you.
We want to wish you the best of luck in your well-deserved retirement.
Sincerely,
Deborah N. Mauger, Chairman
Peter C. J. Kelley
Norman P. Cohen
Hank Manz
Joseph N. Pato