The URL can be used to link to this page

Home My WebLink About2013-07-29 BOS Packet - Released SELECTMEN’S MEETING Monday, July 29, 2013 Selectmen Meeting Room 7:00 p.m. AGENDA 7:00 p.m. PUBLIC COMMENT (10 min.) 1.Harry Forsdick – Comments on Hastings Park 7:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.) 7:15 p.m. TOWN MANAGER REPORT (5 min.) 7:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION 1.Grant of Location – National Grid – Hillside Terrace – 7:00 p.m. (5 min.) 2.Liquor Hearing – Bertucci’s Transfer/Issue Stock, New Stockholders/Directors – 7:00 p.m. (5 min.) 3.Update on Pension Funding (10 min.) 4.Approve Emergency Medical Services Collection Policy (5 min.) 5.Traffic Safety Committee Recommendations (10 min.) 6.Recreation Strategic Plan Presentation (30 min.) 7.Community Farm Lease Recommendation (10 min.) 8.Approve Battle Road Memorandum of Understanding (5 min.) 9.Appointment of 2013 Election Officers (5 min.) 10.Approve Limousine License Renewal – Boyadjian Limousine Service (5 min.) 11.Approve New Limousine License – R&M Ride (5 min.) 12.Use of PEG Access Fund for Upgrade to Library Large Meeting Room (5 min.) 13.Selectmen Committees (5 min.) a.Cary Memorial Building Renovation Design – Appoint/Resignation/Chair/Liaison b.Committee Community Center Advisory Committee - Liaison c.Community Farming Committee – Appoint/Resignation/Chair d.Community Preservation Committee – Reappoint/Appoint e.MAGIC - Appoint f.Traffic Safety Advisory Committee – Charge Changes/Appoint 9:05 p.m. CONSENT (5 min.) 1.Water and Sewer Commitments and Adjustments 2.Approve Minutes 3.Approve Executive Session Minutes 4.Certify Street Betterment Assessments for Frances Road 5.Approve FY14 Street Acceptance Schedule 6.One-Day Liquor License – Lexington Symphony 7.Three-Day Liquor License – St. Nicholas Church 8.Sign Eagle Letter for Jackson Yip 9.Sign Letter/Certificate for Flag Flown on Battle Green 10.Lower the Battle Green Flag for Robert Hutchinson 9:10 p.m. ADJOURN The next regular meeting of the Board of Selectmen is scheduled for Monday, August 26, 2013 at 7:00 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Devices Available on Request All agenda times and the order of items are approximate and subject to change. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 7/29/13 STAFF: Lynne Pease ITEM NUMBER: PC SUBJECT: Harry Forsdick – Comments on Hastings Park EXECUTIVE SUMMARY: Mr. Forsdick will speak during Public Comment about siting the carnival at Hastings Park. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office Page 1of 17 Lynne Pease From:forsdick@gmail.com on behalf of Harry Forsdick \[harry@forsdick.com\] Sent:Monday, July 22, 2013 12:29 PM To:selectmen's; Carl Valente Subject:Fwd: Summary of Discussion about Siting the 4th of July Carnival at Hastings Park Last Friday, I posed a question on the Lexington List: "Take a look at the following article from the Patch and then ask yourself "Is using Hastings Park for the Carnival the right thing to do in the long-term?" I got back lots of replies. I think these replies are quite informative about how a diverse group of Lexington residents feel about siting the annual 4th of July Carnival at Hastings Park. I have gone through the responses (including some that commented on the issue before my question) and removed all personal identifications. Here, then are the comments that will give you a sample of public opinion about the issue of use of Hastings Park for the Carnival. We all hope that these comments are helpful in future discussions about where future 4th of July Carnivals should occur. Regards, -- Harry Harry Forsdick (781) 861-6149 (h) (781) 799-6002 (c) http://forsdick.weebly.com http://lexphotoscan.com July 8 Message: Mon, Jul 8, 2013 at 1:36 PM ... after two years at Hastings Park, I find that I miss the atmosphere of the carnival in the old location. It felt like a bigger event because, well, it was bigger. There was a larger variety of rides and it was a bit easier to get around in the triangle formation used on the center fields. 7/24/2013 Page 2of 17 I'm not advocating moving it back after all of the money we spent on the center fields, but I just wanted to note that, at least to me, it isn't the same carnival. Message: Mon, Jul 8, 2013 at 4:06 PM I wonder why they don't have it in the High School parking lot where there's more room and less risk to the loveliest public space in town. It sure looks like the grass took a major beating, right when the park should be in peak condition for use by the rest of us for the next few months. Does anyone know why they are putting the enjoyability and prettiness of Hastings Park in peril when there's a more durable alternative location? Message: Mon, Jul 8, 2013 at 6:05 PM > I wonder why they don't have it in the High School parking lot where > there's more room and less risk to the loveliest public space in town. Ah, but then we'd be denied that fine odor of wet, rotting grass (a problem with the previous location also). July 19 Message Fri, Jul 19, 2013 at 10:06 AM Take a look at the following article from the Patch and then ask yourself "Is using Hastings Park for the Carnival the right thing to do in the long-term?" Although it is right that the Lions Club is paying the expenses for rehabbing the lawns and plantings after they were damaged by the Lions Club sponsored 4th of July Carnival, I question whether this ought to be a regular use of Hastings Park. As the article states, Hastings Park started being used as the site for the 4th of July Carnival last year while the playing fields were being rehabbed, which is understood. Apparently this carried over to this year, which is beginning to stretch things. I'm not saying that anybody has plans to have this happen in the future. I just want to make sure that someone raised the issue to make sure it doesn't happen in the future because no one seemed to care about the integrity of Hastings Park. My concern is that this use not become a regular occurrence because Hastings Park ought to be in tip top condition during the summer months, its prime usage season. Having a month of recovery in the middle of the summer is not desirable. 7/24/2013 Page 3of 17 My other concern is that yearly events that develop a pattern take root pretty quickly. I would hate to see this pattern be memorialized in the future. Message Fri, Jul 19, 2013 at 10:19 AM I'm curious about what sorts of organized usage Hastings Park sees during the summer besides the carnival and concerts on the bandstand. Certainly there are games of frisbee, and it can be a lovely place for a picnic, but I would think it sees less organized, structured use than the various playing fields in the center. Hastings Park is not particularly convenient, there is no adjacent parking except at the top of the park, which is minimal at best, and it is somewhat out of the way from the center of the town. I think that Hastings Park is probably the best place for the carnival when contrasted with the newly renovated playing fields in the center, or heaven forbid, the Green, or even conceivably somewhere like Lincoln Park. Of course it's a shame for the grass to be trampled, etc., but if there is to be a yearly carnival, it will need to happen in one of the green, grassy spaces in town, unless the carnival takes place in a parking lot, which would be quite unpleasant. While I have no data to back this up, from my own personal experience it would seem that Hastings Park might be one of the least-used green spaces/ parks in the immediate center area, therefore rendering it the best candidate for hosting the carnival. Message Fri, Jul 19, 2013 at 10:41 AM There are concerts held there and I see people playing frisbee often. If there are ruts left over from the carnival then people could twist ankles or have trouble negotiating the area. I don't see an issue for using a concrete area, maybe the pay parking lot behind CVS on the other side of the tracks or the Stop & Shop parking lot (ok, maybe a private lot), or how about the High School lot? There are more parking spaces at these places. Message Jul 19, 2013 at 10:55 AM I would like to chime in here while trying not to go too NIMBY. I believe the official intentions, <SOMBODY>, are for Hastings park to be the new home of the Carnival, going forward. This is an appropriate discussion for this list as you would want to draw in the different types of users of the park. It is not political (yet). The issues that is not currently addressed is the time over which the grass rebounds. Because it is a long process, it conflicts with the summer users of the park. 7/24/2013 Page 4of 17 From what I saw last year, the park was more or less OK by the end of the summer (2012), completely back to normal by Spring 2013. The rebound process has been based on reseeding and extensive watering. Reseeding and watering are the right and necessary things to do for grass. The problem is, it conflicts with the other usage of Hastings Park: mainly Tuesday & Thursday night concerts during July & August. The concert goers now have sodden wet ground to sit on. I would not recommend putting down a picnic blanket on Hastings park as we used to do for concerts. I imagine mud wrestling also interferes with frisbee playing, sunbathing, etc. So what can be done? I would recommend exploring more aggressive PREVENTIVE and REMEDIAL steps to bring the grass back FASTER. Can we lay rolls of new grass in the worse patches? Would that help to accelerate recovery? Is there anything else that can bring the park back to shape well before the end of the summer season? Maybe a floor during carnival? I don't know much about grass field management, but I do think these should be explored seriously. Otherwise, we will have a direct conflict between the \[concert goers + frisbee players + sun worshipper\] users of Hastings Park and the Carnival users. Message Fri, Jul 19, 2013 at 11:14 AM I am glad that no one has suggested putting the carnival back on the athletic fields. The ongoing multimillion dollar field renovations were in part necessary because of the carnival, though it was far from the only reason. Were the carnival to be put back on the fields, it would be a disaster for the fields and their users. The same would go for Lincoln Park, which along with the center playing fields continues to see heavy use year round. I, for one, fail to see any fundamental problem with the carnival being held on a parking lot. That's how it's done in most places. It's also how it was done in my hometown growing up. It was never a problem for us. If anything, it provides a level, strong foundation for the rides. I can't think how that's a bad thing. Message Fri, Jul 19, 2013 at 12:03 PM Why IS there an annual carnival anyway? Message Fri, Jul 19, 2013 at 12:13 PM I have thought about this many times - the carnival completely ruins the grass. It certainly doesn't seem very 'green' to be 7/24/2013 Page 5of 17 ruining it every year and then spend a ton of resources bringing it back to health. It's not right to me to hold it there knowing the grass will die, and then soon after it is healthy do it all over again. I hope they move it to a paved area in future years. My husband is one of the frisbee players, and they have definitely have to shift around due to the mud on the field while it's getting watered. Message Fri, Jul 19, 2013 at 12:13 PM Because it's fun! For my kids, this is the #1 event of the year in Lexington. They look forward to it each year, as do most of their friends. I think the Lions Club could give you a lot of info about carnival attendance, but it's well attended and mostly by residents. Message Fri, Jul 19, 2013 at 12:26 PM Wait...stop the presses....that carnival is a staple in a young child's Lexington experience. How else will they know what a "carney" is when they are watching YouTube without parental consent. Where else can you get such variety of unhealthy food combined with spinning apparatus to help you digest (or the reverse) and my family is still drinking out of lead coated glasses I won at the dime toss 30 years ago. No arguments about putting it at a parking lot from me...and I realize that it's the same carnival that one can experience in a number of neighboring communities each summer...but having it here for the 4th (along with fireworks) is about as American as Deep Fried Apple Pie Sorry...just needed to chime in...maybe the heat is getting to me. Stay cool everyone. Message Fri, Jul 19, 2013 at 12:27 PM Just a few things to throw in: This is the worst time of the year to try to grow grass. I'd also prefer finding a paved place to hold the carnival. Someone mentioned that this would be "unpleasant". That is exactly the word I think of when I've smelled the wet, decaying grass at just about every carnival we've had. Maybe once the town takes possession of the Mason land... I'd have to go look again to see how big that parking lot is. 7/24/2013 Page 6of 17 One upside: Earlier in the week, I saw a sizable group of kids at Hastings Park in bathing suits taking advantage of the ginormous sprinkler to stay cool. Of course, that doesn't help the grass grow. Message Fri, Jul 19, 2013 at 12:34 PM >I, for one, fail to see any fundamental problem with the carnival >being held on a parking lot. That's how it's done in most places. >It's also how it was done in my hometown growing up. It was never >a problem for us. If anything, it provides a level, strong >foundation for the rides. I can't think how that's a bad thing. I agree completely. I have no idea why anyone would be against it being held in a parking lot. In nearly every other community, when the carnival comes to town (the same carnival), it is in a parking lot. There is no need to destroy ANY field. It is great for stability for rides, etc. I see it suggested again and again, and have no idea why there has been no movement toward moving it to a paved area. Message Fri, Jul 19, 2013 at 12:40 PM I drove by Hastings Park right before the carnival came in and admired how lovely it looked, and was irritated that it wouldn't look that nice again for at least a month, if not six weeks or more. Summer is short enough already, so why do we want to the park to be rehabed during this time? I would much prefer the carnival to be on paved ground. Message Fri, Jul 19, 2013 at 12:46 PM I have a Lexington friend who has hosted her out-of-town niece and kids every year for the Carnival. They look forward to coming each year, and itÔs the highlight of these kidsÔsummer. So my friend has a wonderful time having them visit, and the kids love it. So our carnival also draws some larger family units than just Lexington. Message Fri, Jul 19, 2013 at 12:49 PM I think the high school parking lot would work well and there would still be parking spaces left over. Message Fri, Jul 19, 2013 at 12:49 PM I can't be the only one who would much prefer walking around a parking lot to having my feet sink into wet and muddy ground, which happens every year at the carnival. The deep fried Oreos almost made it worthwhile. Message Fri, Jul 19, 2013 at 1:00 PM Except the fact that pavement radiates heat making a night like we had on July 3rd all the more unbearable! 7/24/2013 Page 7of 17 With regards to rehabbing the grass, water is clearly necessary for grass growth, but what do we do when there is a watering ban in effect? Actually, what does the town normally do during a watering ban? Message Fri, Jul 19, 2013 at 1:37 PM I'm sure heat is an issue, though I wonder if anyone has quantified it? And there are solutions for this, including rather obvious things tenting large parts of the walkways, which would be welcome in both rain and sun. My guess is that the actual effect is not as great as you might think, and that it can be mitigated. But I really don't know. The main problem with the grass is not the browning. That really isn't a big deal, as anyone with a lawn knows: water regularly and it comes back. What is a HUGE problem with the grass is the surface compaction from people and equipment. This does not recover short of adding loam, rototilling, reseeding, etc. - in other words, major landscaping work. And you really can't grown new grass in the summer; it doesn't happen before the weather cools down in the fall. Plus, when it rains, you get furhter destruction of turf, creation of mud and ruts, etc. Message Fri, Jul 19, 2013 at 1:42 PM When our kids were young, our family very much enjoyed going to the Fourth of July carnival, and we fully understand the continuing appeal of this tradition. As current frequent attendees at the Tuesday and Thursday night band concerts, however, we fail to see the necessity of holding the carnival at Hastings Park. That use (or more accurately, abuse) of the park inevitably destroys the grass there for most of the summer, and has a pronounced negative effect on all the other uses of the park. One of several parking lots in Town would be a much better venue for the carnival! Much as the Lions Club carnival has been a long-standing tradition in Town, however, I'm a bit surprised that no one to date has expressed concern about the fact that their vendor, Fiesta Shows, has been accused of truly appalling mistreatment of its employees -- the story makes Upper Crust positively benign in comparison. See: http://www.bostonglobe.com/business/2013/06/17/carnival-workers-denied-minimum- wage-suit-says/BuNkalaHqVnR8JFcqeTNxJ/story.html 7/24/2013 Page 8of 17 I would hope that if even half of what this article says is true, that the Lions Club would seek another vendor for its future carnivals, or start a new and different Fourth of July tradition. Message Fri, Jul 19, 2013 at 1:45 PM As a parent of two elementary school aged kids, I can tell you that my kids grew up going to the carnival -- from old enough to just ride the babiest ride to managing all the kids rides in a few years, and each year look forward to it a lot as the mark of the start of summer. Where it is held is not a big issue, but, together with the fireworks, it definitely is a great Lexington plus for our family. Message Fri, Jul 19, 2013 at 2:17 PM It seems silly to put the carnival on grass, ruin the grass, and have to redo it. This is poor planning. There is plenty of asphalt in town, at least for the parts of equipment and areas which are high traffic and demand a lot. It's summer time, so an elementary school parking lot could be used. I think Harrington has a larger asphalt space last I remembered. But my $.02 is mostly to figure out a parking lot, which although inconvenient (especially as visitors would need to park their car somewhere to attend the carnival) would minimize reconstruction. As an aside, I was in Winterthur, Switzerland a few weeks ago during their calendar, and had the pleasure of seeing an open carnival where people paid for the rides, rather than the privilege to get "inside". Whether it's the carnival, or other events (BBQ) I would prefer the Selectmen to think about mandating open events in a democratic town like Lexington. Message Fri, Jul 19, 2013 at 3:57 PM I'm with <PREVIOUS CORRESPONDENT>. I attended the concert on Tuesday at Hasting's Park and the caravel turned the lawn into a SWAMP! Huge muddy puddles all over the place. The wasn't anywhere for the kids to run an play. Doesn't seem worth it if you have to rehab the area. Message Fri, Jul 19, 2013 at 4:48 PM On 7/19/13 4:30 PM, <SOMEBODY> wrote: > The carnival has actually been held in parking lot before - it was in > the high school parking lot. I'm not sure of the year - my best guess > is about 2009 or 2010. The parking lot does make it hotter than a 7/24/2013 Page 9of 17 > grassy surface, but it was nice not to have to deal with muddy areas. > As far as I could tell, having it in the parking lot worked fine. 2009 is correct. It was a cool, wet end to June / beginning of July and the field in the center was just too wet to put any equipment there. http://www.wickedlocal.com/lexington/news/x737348574/Lions-move-carnival-location As the story notes, the 2008 carnival was a huge mess due to a lot of rain also. Message Fri, Jul 19, 2013 at 9:32 PM >It seems silly to put the carnival on grass, ruin the grass, and >have to redo it. This is poor planning. There is plenty of asphalt >in town, at least for the parts of equipment and areas which are >high traffic and demand a lot. >It's summer time, so an elementary school parking lot could be >used. >I think Harrington has a larger asphalt space last I remembered. Harrington's space isn't that large and, though I agree that the carnival stresses the ground/grass/etc. in Hastings Park, my main problem with the carnival this year (with a 6yo and a couple with a 2 & 4yo) was that the space was too small, the lines too long and the complete lack of queue management led to 3 kids only getting to go on 3 rides in 2 hours. Also, along with it being right across from the pool and the fireworks, it really, really makes parking for any one of the three events a challenge. I do think one of the elementary schools would be an excellent choice for the future of the carnival though as the park is too small, too uneven ground and the location makes it all really crazy in terms of crowds and parking. >As an aside, I was in Winterthur, Switzerland a few weeks ago >during their calendar, and had the pleasure of seeing an open >carnival where people paid for the rides, rather than the >privilege to get "inside". Whether it's the carnival, or other >events (BBQ) I would prefer the Selectmen to think about mandating >open events in a democratic town like Lexington. That's not so much a Swiss thing (though I've enjoyed that carnival in Winterthur) as a European one. I still miss the little Helsinki amusement park where wandering around the park with kids is free, but you need to pay for the rides since they figure a lot 7/24/2013 Page 10of 17 of adults don't want to ride the rides, but will come along and buy lots of food, etc. Though the $1 entry fee is minimal at the carnival, it is a bit annoying considering how much you pay for rides, food, etc. once you're inside. I'm not sure if eliminating the entry fee makes it more democratic, but it would alleviate the feeling like you have to pay $1 for the privilege of bringing a maniacal 6yo to the carnival who will likely part you and $100 very quickly. Perhaps there's a good reason for it....? July 20 Message Sat, Jul 20, 2013 at 12:27 AM I'm surprised that no one has mentioned the fact that the carnival is a big fundraiser to help the local blind or visually impaired: Quote from the Minuteman website http://lexington.m.wickedlocal.com/wkdLexington/pm_31540/contentdetail.htm? contentguid=94COfsmk "The Lions Club has worked tirelessly to prepare for the carnival Ðits biggest fundraiser of the year. Approximately 60 people Ðmembers, family and friends Ðvolunteer on behalf of the Lions Club each. Most of the proceeds from the carnival will stay in town through the Lions ClubÔs scholarship program, civic betterment program, elder affairs program and the Lions ClubÔs longtime support of those with sight problems. "We help purchase eyeglasses for those in need," Lucente said. "We also use some of the funds for eye exams for folks who canÔt afford them. We also give some of our money to Massachusetts Eye Research Fund, and that money tries to help fund a cure for blindness."" "The Lions Club gave the town $1 million toward drainage of the fields at Center Recreation Complex, Lucente said. Fortunately, the ground at Hastings Park has proven to be a less vulnerable, more sustainable location. " Message Sat, Jul 20, 2013 at 9:28 AM On Sat, Jul 20, 2013 at 12:27 AM, <SOMEONE> wrote: >I'm surprised that no one has mentioned the fact that the carnival >is a big fundraiser to help the local blind or visually impaired: I don't think this is a discussion about the value of the Carnival to the Town, but rather whether it should be held in Hastings Park 7/24/2013 Page 11of 17 where the damage after the 4 days of the carnival ruins the park for the rest of the summer for everyone. Clearly the work that the Lions do with the money generated by the Carnival is not being questioned. >"The Lions Club gave the town $1 million toward drainage of the >fields at Center Recreation Complex, Lucente said. Fortunately, >the ground at Hastings Park has proven to be a less vulnerable, >more sustainable location. " It is indeed wonderful that the Lions Club donates money towards improvements in the town. I question the second sentence. Is Hastings Park really less vulnerable than a parking lot? I don't think so. When the Carnival was held in the High School parking lot, I remember it being in the lot running parallel to Waltham Street, not the "new" parking lot facing Worthen Road. I believe that lot is larger and better shaped than the one where the Carnival was previously held. Message Sat, Jul 20, 2013 at 10:00 AM I concur with <SOMEBODY>, the discussion was about finding a location that might with stand the equipment and traffic and not the validity of the carnival. My family loves it! I am glad you pointed who benefits from it. I had no idea! Message Sat, Jul 20, 2013 at 10:12 AM stories help, and I have a good set of carnival stories. I coach summer travel baseball teams. Most years, we hold home games on at least one night when the carnival is in town. Generally, we have a very tough, competitive game. After the game, almost all of our players - and many of the visiting players - end up at the carnival. By the end of the night, we see kids in the different uniforms, who earlier were going all out to beat each other, laughing and playing together at the carnival. The next year, when the two teams play, a lot of the kids meet up before, during and after the game to share carnival stories. Rivalries become friendly rivalries, and lead to friendships. It's a pretty good way to teach (and show) sportsmanship, and it says a lot about the value of something like the carnival in bringing people together. 7/24/2013 Page 12of 17 Message Sat, Jul 20, 2013 at 10:22 AM While my kids do enjoy the carnival, we are often traveling over the 4th of July weekend so we have only attended a couple since we've lived in lexington. It's enjoyable as carnivals go. However, now that Hastings park is full of mud my kids would be a mess if we went to the concerts there, which we love to do. So, We haven't been attending the concerts at all. Of course, my 4 girls under the age of 9 would love to be in a field of mud. It is merely the mess they would be by the time they come home that keeps me away. Message Sat, Jul 20, 2013 at 10:24 AM Since I was passing by, I pulled into the Mason's lot on the way home the other day. It seems that the lot there is plenty big for the carnival, but I'm not the best judge of that. The issue would then be parking, since the actual parking spaces would not be available. When I was in Michigan at the end of June, we went to a carnival near my sister's house. They had no general parking at the site. Everyone parked in the lot for the city's municipal complex and they had vans shuttling everyone there. Perhaps that could be part of the solution also. Message Sat, Jul 20, 2013 at 4:13 PM I'm a big fan of the carnival; we've been going for 15 years, starting even before we had kids. You run into seemingly everyone in town that you know; your kids run into buddies from past camps/daycares/music lessons/whatever and all sorts of social ties are strengthened. I've been there in cracking downpours, in roasting heat, and on mosquito infested evenings, and I love it. I strongly disliked the carnival the year it was squeezed into the tiny back parking lot at the high school. There were not enough rides, the square footage was simply too small for the sheer numbers of people who squeezed in, and it remains a major downer year in my carnival memories. I'm perfectly fine with the idea of having the carnival set up on pavement; indeed, the huge carnivals that came through my hometown as a kid (bigger city...250k people, so bigger carnival!) were always in the city coliseum's asphalt parking lot, and it gets a lot hotter where I grew up than it does here, so pavement heat can be dealt with. I really am saddened by the extensive damage to Hastings Park. I'm also a music concert-goer and I agree that hosting the carnival at Hastings Park each July should not be the plan, as it ruins the venue for all the other "customers' for the rest of the summer season, and that's just not fair. I don't know if it is possible to hold the (regular-sized) carnival in the Worthen Rd parking lot at the high school, given how busy it is with buses and vans for summer camp 7/24/2013 Page 13of 17 dropoff and pickup, but it certainly seems like something that should be explored. Message Sat, Jul 20, 2013 at 8:59 PM All right, it's apparently my job to represent Lexington's Grinch faction. I've never been that impressed by the carnival. It seems expensive for what you get, the lines are slow, and yeah, it's always mud pit. My kids didn't even ask to go there this year, even after we saw all the pretty lights from the Ferris wheel from the field where we watched the fireworks--and I wouldn't call my rising fourth-graders jaded. But how can you keep them down on the farm after they've seen Canobie Lake? And I've seen identical-looking carnivals in Winchester, in Gorham, NH... the Lexington carnival isn't unique at all. Ruining a public park for charity isn't very smart. If the High School parking lot isn't available, we have other places-- the Lincoln Park artificial turf fields, for example. Or we could have a broader conversation about what Lexington values, and why. For example, does it have to be so big? A smaller carnival could fit on a smaller site. If something ran in the Harrington parking lot, we could have parking in the Old Harrington lot, and overflow with a shuttle at the Christian Academy--and a crossing guard on Maple Street for people coming from the bike path. Message Sat, Jul 20, 2013 at 9:15 PM I think that it's outrageous and a true contradiction for such a good and civic-minded organization to put their own agenda ahead of the general good. There's no excuse for wrecking a park that is treasured for summer concert-going, a park that belongs to everyone, not just the Lion's club membership nor the fraction of Lexington's 30,000 residents that attends the carnival... especially since there's an alternative location that won't require a summer-long recovery period. I'll be very surprised and disappointed if the Lion's club doesn't do the right thing next year and hold the carnival on a durable surface. Message Sat, Jul 20, 2013 at 9:33 PM Nothing grinchlike in that post, <SOMEBODY> :-) One correction. The Lincoln turf fields are absolutely out of the question. Not only do they have heavy use all summer, the carnival equipment would ruin those fields much more thoroughly 7/24/2013 Page 14of 17 and expensively than they do Hastings Park. The Harrington idea sounds intriguing. I think the surface area is more than enough. And I'm still convinced the high school parking lot would be a good solution. Message Sat, Jul 20, 2013 at 11:41 PM I think we are forgetting that by the end the Grinch brought presents to all the children of Whoville (or maybe he just returned all the toys he had stolen). Sort of like the carnival folks returning some of the money to the town. July 21 Message Sun, Jul 21, 2013 at 12:48 AM There are at least three parking lots that could work. The first is the High School front parking lot, that's big. The second is St. Brigid's parking lot which is also big and lastly the town's parking lot on the other side of the bike path behind CVS. None are perfect but they would be better than Hastings park. Message Sun, Jul 21, 2013 at 6:14 AM If the carnival stays in Hastings Park, is there anything that can be done to lessen the damage from all the equipment and foot traffic? Concerts are held at Fenway now every year and it doesn't affect the season...for the two I've been to, the stage was against the wall in the outfield and the on-field concertgoers stood on a raised platform. Message Sun, Jul 21, 2013 at 6:38 AM From conversations with my son who works at Fenway, I gather than the Red Sox spend a LOT of money to protect the field at these concerts. They also tend to run the concerts back to back to share the costs of protecting the field. The cost of this protection for the Hastings Park grass would eliminate any profit for the Lions. Message Sun, Jul 21, 2013 at 7:18 AM Maybe it's time for the Lions to work with a different show operator that doesn't ruin grass as part of their operation... Let's face it, this isn't about the Lions; it's the behavior of their contractor, Fiesta Shows, which is not a Lexington organization or business, and doesn't seem to care much about what 7/24/2013 Page 15of 17 condition fields are in after they leave. Message Sun, Jul 21, 2013 at 8:09 AM <SOMEBODY> wrote: > There are at least three parking lots that could work. The first is > the High School front parking lot, that's big. The second is St. > Brigid's parking lot which is also big and lastly the town's parking > lot on the other side of the bike path behind CVS. The latter is a non-starter. The so-called Depot Square lot is where all-day Lexington Center parkers go. This means, among others, all the people who work in businesses and offices in Lexington Center (and, of course, who pay $2/day/car, or pay for a monthly sticker). There's no way to replace that many spaces anywhere conveniently near the Center for most/all of a week, and it would also be a lot of parking revenue lost to the Town. Message Sun, Jul 21, 2013 at 8:17 AM >Let's face it, this isn't about the Lions; it's the behavior of their >contractor, Fiesta Shows, which is not a Lexington organization or >business, and doesn't seem to care much about what condition fields are in >after they leave. Not sure I get this. They're a carnival. They come set up at a designated place, run the carnival, and leave. The condition seems a natural result of the activity (large trucks, rides, heavy foot traffic, rain, etc.). I can't imagine anything they could do differently, and frankly, it isn't their problem. That's why most towns have them set up on pavement. They come, they set up, they leave, it looks just like it did before..... Message Sun, Jul 21, 2013 at 11:11 AM I don't think I was clear before. Let me try again. The Lexington Lions are a local organization that has brought a carnival into Lexington that damages parks. We can respect the Lions and their charitable donations without approving of Fiesta Shows tearing up Hastings Park. The Lions don't have to have Fiesta shows bring in an enormous carnival that will only fit in a grassy park. If our parking lots are too small to fit the current carnival, then the Lions could ask Fiesta to bring a smaller carnival, or hire another company to set up a more compact carnival. Or they could find another way to raise money for charity that isn't as destructive. How long as the Lions Club carnival been going on? What was it like in the 90's, 80's, 70's, 60's (if it's been around that long)? 7/24/2013 Page 16of 17 Message Sun, Jul 21, 2013 at 8:29 AM Here's a radical idea. why not use worthen road between the high school baseball field to the town pool. Use the high school lots for parking. the field at the bottom of Hayden could be for food consessions with picnic tables. bingo or live people chess match and other things could be combined with the fair. Message Sun, Jul 21, 2013 at 10:43 PM It was definitely here in the early 70's (maybe even late 60s). I remember going to it when I was a kid and one summer spending the extravagant sum of $13! Message Sun, Jul 21, 2013 at 10:49 PM Are you suggesting that the carnival be located right on Worthen Road? Just wanting to clarify. Definitely a radical idea. Concern: would this affect fire truck access? Message Sun, Jul 21, 2013 at 12:26 PM Unfortunately, there may be a problem with Fiesta Shows considerably worse than messing up the grass at Hastings Park. They are being sued for violating Massachusetts wage and hour laws. The suit charges that they pay their maintenance workers, many of whom are foreign migrant workers, a flat weekly salary based on a 40-hour week, but that the workers are required to work much more than 40 hours without additional compensation, resulting in an hourly rate that is about one-half the Massachusetts minimum. See: http://www.bostonglobe.com/business/2013/06/17/carnival-workers-denied-minimum- wage-suit-says/BuNkalaHqVnR8JFcqeTNxJ/story.html In view of the Lions Club's laudable commitment to charitable fundraising, I would hope that they are cognizant of this suit, and find an alternative vendor for the carnival if the suit has merit. Message Sun, Jul 21, 2013 at 3:40 PM Parking lots would not be a good choice if a carnival had to drive stakes into the pavement to support the rigging and tents. Some loam and grass seed are a lot less expensive that a parking lot resurfacing. Message Sun, Jul 21, 2013 at 4:10 PM Most of their other venues are parking lots. This would be nothing new to them. Message Sun, Jul 21, 2013 at 6:17 PM 7/24/2013 Page 17of 17 Also, the cost of the damage isn't just "some loam and grass seed." It's having the park damaged and parts of it unavailable during the time of year when it is most heavily used. Message Sun, Jul 21, 2013 at 6:35 PM I don't know... I live right by the park & use it year round, along with a lot of others. Happily so. There's no mud there this year & maybe there was last year, but it's a grass field so I kinda expect it to be muddy after a rain. It wasn't excessive enough for me to search out culprits. It was muddy in Summer of 2011 for sure, but that wouldn't have been the carnivals fault. And for all the many hours I've spent at the park, I've never seen someone nursing a rut-induced sprained ankle, or overheard complaints about field quality. Maybe it happened, but I wouldn't think its rampant. That said, I think the HS parking lot is a great idea. I don't think scaling the size of the carnival down is a great idea, but then again I love the carnival, so does my family & a lot of our friends. Ive been looking forward to it every summer for 15 years. So I'm definitely bias. FWIW, the park is actually as active in the winter as the summer, with a great sliding hill for families & excellent snowball fight grounds. 7/24/2013 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:STAFF:ITEM NUMBER: J/2 July 29, 2013 William P. Hadley SUBJECT: Public Hearing for Grant of Location National Grid Install Gas Main in Hillside Terrace and Ledgelawn Avenue EXECUTIVE SUMMARY: The Department of Public Works/Engineering has reviewed the petition, plan and order of National Grid for a Grant of Location to install approximately 140 feet of 4” gas main in Hillside Terrace from the existing 4” main in Hillside Terrace at #9 Southerly to Ledgelawn Ave and approximately 60 feet of 4” main in Ledgelawn Ave. from the proposed 4” main in Hillside Terrace Easterly to house #19 for a new gas service. A Street Opening Permit is required prior to excavation. Since this petition appears to be in order, we recommend that approval be granted. FINANCIAL IMPACT: None RECOMMENDATION / SUGGESTED MOTION: Motion to approve the petition for Hillside Terrace/Ledgelawn Ave. for Nationalgrid to install and maintain approximately 200 feet of 4” gas main in Hillside Terrace and Ledgelawn Ave. STAFF FOLLOW-UP: Engineering Division NOTICE TO ABUTTERS July 16, 2013 In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.), you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room, Town Office Building, of the Town of Lexington, Massachusetts, on July 29th, 2013 at 7:00 p.m., upon the following petition of National Grid for permission to construct and location for gas mains and the pipes, valves, governors, manholes and other structures, fixtures and appurtenances designed or intended to protect or operate said mains and accomplish the objects of said Company; and the digging up and opening the ground to lay or place same under the following public way(s) of Lexington: Hillside Terrace/Ledgelawn Ave: To install and maintain approximately 140 feet of 4” gas main in Hillside Terrace from the existing 4” main in Hillside Terrace at #9 Southerly to Ledgelawn Ave and approximately 60 feet of 4” main in Ledgelawn Ave. from the proposed 4” main in Hillside Terrace Easterly to house #19 for a new gas service. By:Tricia Malatesta Engineering Department of Public Works Please direct inquiries to: Dennis K. Regan, (617) 293-0480 CC: Barbara and Joanne Yue Gang Dennis K. Regan Sperazzo 11 Ledgelawn Ave. Permit Representative 22 Ledgelawn Ave. Lexington, MA 02420 National Grid Lexington, MA 02420 40 Sylvan Road Waltham, MA 02451 Stephen Kolek Edward Marble, Jr 6 Hillside Ter. 12 Ledgelawn Ave. Lexington, MA 02420 Lexington, MA 02420 Gerard Frank Richard Sobol 7 Hillside Ter. 15 Ledgelawn Ave. Lexington, MA 02420 Lexington, MA 02420 Pamela Bailey-Powers Joseph Carbone 8 Hillside Ter. 17 Ledgelawn Ave. Lexington, MA 02420 Lexington, MA 02420 Barbara Buchmann Stephen Parus 9 Hillside Ter. 19 Ledgelawn Ave. Lexington, MA 02420 Lexington, MA 02420 Richard Bauchman Don Amsel 10 Hillside Ter. 21 Ledgelawn Ave. Lexington, MA 02420 Lexington, MA 02420 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:7/29/13STAFF: Lynne Pease ITEM NUMBER: I.2 SUBJECT: Liquor License – Bertucci’s Request for New Officer/Director, Transfer/Issuance of Stock and New Stockholders, 1777 Massachusetts Avenue EXECUTIVE SUMMARY: I have received all the necessary paperwork from Bertucci’s for their request for new officer/director, transfer and issuance of stock and new stockholder. Bertucci’s is making these changes to all their locations and so the ABCC has received all necessary documentation and the Liquor License Authority only needs to submit an approved Form 43. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the application of Bertucci’s Restaurant Corp, d/b/a Bertucci’s Brick Oven Ristorante, located at 1777 Massachusetts Avenue, for the following changes to its restaurant all alcohol liquor license: Issuance of Stock, New Officer/Director, New Stockholder and Transfer of Stock. STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:STAFF: ITEM NUMBER: July 29, 2013 Rob Addelson, Asst. Town Mgr. for Finance I.3 SUBJECT: Update on Pension Funding EXECUTIVE SUMMARY: Recently, the Public Employee Retirement Administration Commission, the State agency that oversees all local government retirement systems in the Commonwealth, released its 2012 Annual Report showing the results of all systems in calendar year 2012. Representatives of the Lexington Retirement Board will be making a presentation of the results for the Lexington Retirement System and how they compare to other systems in the Commonwealth. Attached you will find an excerpt from the report showing Town of Lexington results as well as a presentation comparing Lexington to communities that we often use for comparison purposes. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: NA STAFF FOLLOW-UP: Town of Lexington AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:STAFF: ITEM NUMBER: July 29, 2013 Rob Addelson, Asst. Town Mgr. for Finance I.4 SUBJECT: Proposed Emergency Medical Services Collection Policy and the Writing-Off of past due balances. EXECUTIVE SUMMARY: It is the policy of the Town of Lexington to bill all patients for services provided by the Lexington Fire Department for emergency medical treatment and transportation to a medical facility. The purpose of this agenda item is twofold. First, to submit to the Selectmena proposed Emergency Medical Services Collection Policy to formalize the measures to be followed to pursue past due balances; and second, to provide a procedure to abate past due balances in the case of financial hardship. The policy has been reviewed and endorsed by the Selectmen’s Policy Manual Committee. Further, pursuant to our auditor’s recommendation, the Board of Selectmen is being asked to authorize the Finance Department to write-off old past due balances from FY05 to FY09 that are still on the Town’s books that are deemed uncollectible in the amount of $324,745.84, which represents 7% of the amounts billed during that period. These balances were billed by a prior ambulance billing provider. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Move to approve the proposed Emergency Medical Services Collection Policy and authorize the Finance Department to write-off $324,745.84 of past due bills. STAFF FOLLOW-UP: Finance Department BOARD OF SELECTMEN POLICY/REGULATION Emergency Medical Services Collection Policy Date Approved by BOS: Signature of Chair: I.Purpose It is the policy of the Town of Lexington to bill all patients for services provided for emergency medical treatment and transportation to a medical facility, and to pursue reasonable measures to collect billed amounts except where waiver of the fee is warranted due to financial hardship. The Town of Lexington Emergency Medical Services Collection Policy applies to all transported users or responsible parties, charged at a consistent rate as approved by the Board of Selectmen. The following policy is established to provide uniform collection and/or abatement of payments due the Town of Lexington and the Lexington Fire Department, for ambulance services. II.Policy for Collecting, Writing-Off, Abating, of Liening of Unpaid Ambulance Fees A.The Town’s ambulance billing provider shall endeavor to collect on any amounts due, by issuing written statements and past due notices to delinquent parties. The requirements found in this policy shall be included as part of the ambulance billing notices. B.14% simple interest per annum shall be applied to all unpaid bills after thirty (30) days past due. Such interest shall be reflected in the bills issued by the Town’s ambulance billing provider. C.Upon exhaustion of reasonable efforts by the ambulance billing provider to collect delinquent accounts, it shall, on a monthly basis, submit to the Town those accounts that it deems are uncollectible and therefore are candidates for removal from the Town’s books (writing-off) or further collection efforts by a licensed collection agent. D.The Town Manager, upon recommendation of the Fire Chief and Treasurer/Collector, shall declare an account/accounts uncollectible, authorize the ambulance billing provider to write the account(s) off its books, and shall concurrently notify the Town Accountant of such authorization, who, in turn, will write them off the Town’s books. E.Upon declaration of an account as uncollectible, the ambulance billing provider shall be authorized to refer the account/accounts to a licensed collection agent. (Only accounts exceeding $200 dollars shall be sent to a collection agent, unless a different amount is approved by the Town Manager at the recommendation of the Assistant Town Manager for Finance.) F.The Town of Lexington shall authorize the collection agent, after reasonable efforts, as defined and agreed upon between the Town and ambulance billing provider, to report unpaid accounts to a Credit Bureau. The ambulance billing provider shall notify the Fire Chief, Treasurer/Collector and Town Accountant of those accounts concurrent with their being reported to a Credit Bureau. G.Upon notification from the collection agent that the account has been reported to a Credit Bureau, the Town shall make a determination as to whether or not that account shall be liened by the Treasurer/Collector. All costs of recording, as determined by the Treasurer/Collector, shall be borne by the property owner. Prior to liening, the Treasurer/Collection shall issue a final delinquent letter notifying the property owner of the impending lien. III.Policy for Waiver of Payment Due to a Financial Hardship A.The Town of Lexington may establish that a financial hardship exists, justifying a waiver of the amount due. The following process and guidelines will be used to determine if a financial hardship exist: 1.All communications with accounts, whether verbally or in writing, shall include a notification that amounts owed may be waived upon demonstration of financial hardship. 2.The Town of Lexington’s ambulance billing provider shall make the Request for Waiver of Payment Due to Financial Hardship Form available to patients at their request. 3.The Fire Chief, in consultation with the Human Services Department, will consider a financial hardship waiver if the patient meets the criteria of the federal Low Income Home Energy Assistance Program (LIHEAP) or the other standards identified in the Form. 4.The Town Manager, upon recommendation of the Fire Chief, shall declare a financial hardship and will authorize the ambulance billing provider to abate the account(s). 5.The Fire Chief shall mail a letter notifying the applicant of the disposition of their request, as well as the ambulance billing provider and the Town Accountant. IV.References Chapter 107 – 4 of the Code of the Town of Lexington M.G.L. Chapter 40, Section 58 Article 4 of the March 28, 1988 Annual Town Meeting V. Effective Date This policy shall apply to those accounts that were billed on or after January 1, 2012. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:STAFF: ITEM NUMBER: July 29, 2013 Dave Cannon, TSAC I.5 SUBJECT: Traffic Safety Advisory Committee Recommendation EXECUTIVE SUMMARY: Dave Cannon will be at your meeting to provide information on the attached TSAC recommendations regarding “No Parking” signs on Mason Street and “Stop” signs on Cedar Street and Turning Mill Road. The attached notification letter was send to the following residents: 15, 17, 19 and 20 Mason Street and 1 White Pine Lane. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the proposed establishment of a no parking area on Mason Street and Stop signs on Cedar Street and Turning Mill Road as described on the code change forms. STAFF FOLLOW-UP: G:\\AGENDAS\\072913 TSAC Recom.doc AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:PRESENTER: ITEM NUMBER: July 29, 2013 Karen Simmons, Director of Recreation 1.6 Jamie Sabbach, President, 110 Percent LLC SUBJECT: Recreation Strategic Plan Presentation EXECUTIVE SUMMARY: The Strategic Planning process began in the fall of 2011 when Recreation submitted a Program Improvement Request to hire a consultant to work with the Town to create a Strategic Plan. Over the past year, the Strategic Planning Team worked with the community to complete the first Recreation Strategic Plan. The planning process, which involved staff, the Recreation Committee, key stakeholders and the community allowed us to reflect on the accomplishments over the past several years and to guide us through the next few years. Ultimately the process unveiled four organizational priorities the department should dedicate its resources to address over the next three years. The draft of the strategic plan includes the key priorities, goals and those subsequent actions that have been identified as having the greatest impact on Department operations in the next 3 years, recommendations concerning implementation of the plan, trends and issues affecting Department operations today and into the future, a summary of the process, a summary of all stakeholders feedback and a summary of the community survey. FINANCIAL IMPACT: NA RECOMMENDATION / SUGGESTED MOTION: (none) STAFF FOLLOW-UP: The Recreation Committee and Recreation staff will move forward with the priorities shown in the Report. Prepared by cfv AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:PRESENTER: ITEM NUMBER: July 29, 2013 Michael Bliss, Chair, Comm. Farming Committee I.7 Carl F. Valente SUBJECT: Community Farm Lease Recommendation EXECUTIVE SUMMARY: The RFP Evaluation Committee for the Community Farm lease has made its recommendation to the Town Manager for the lease of the Busa Farm property (see attached). Next Step: Staff and the Community Farming Committee will negotiate a lease of this property, for approval by the Board of Selectmen. FINANCIAL IMPACT: NA RECOMMENDATION / SUGGESTED MOTION: None at this time. STAFF FOLLOW-UP: TMO, Finance, Town Counsel and Community Farming Committee will negotiate the lease Prepared by cfv Request for Proposals (RFP) - Community Farm Lease Report of the RFP Evaluation Committee July 29, 2013 RFP Evaluation Committee: Community Farming Committee Members Michael Bliss, Chairman Tom Olivier Michelle Ciccolo Alan Wrigley Assistant Town Manager Rob Addelson Community Development Director Karen Mullins Proposals Received From: Fat Moon Farm, Westford LexFarm, Lexington Evaluation Processes: Proposals Received by Evaluation Committee (June 27) Individual Criteria Ranking and Consensus Ranking (July 10) Tour of Busa Farm (July 15) Follow-up Questions Sent to Each Farm Organization Interview of Each Farm Organization (July 18 and 23) Final Criteria Ranking Consensus (July 24) Review of Price Proposal (July 24) Recommendation to Town Manager of Award of Lease (July 24) Final Evaluation Criteria Ranking: Criteria Fat Moon Farm LexFarm 1.Business Plan Highly Advantageous Highly Advantageous 2.Operations Plan Advantageous Highly Advantageous 3.Educational Program Highly Advantageous Highly Advantageous 4.Exceptions to Lease Advantageous Advantageous 5.Financial Capacity Advantageous Advantageous 6.Community Ties Not Advantageous Highly Advantageous 7.Director’s Experience Not Advantageous Highly Advantageous 7/26/2013 Price Proposal: Fat Moon FarmLexFarm Base Lease-Annual $1,500 $1,500 Additional Payment-Annual 0 $500 Annual Increase Percentage 10% 2.5% Other In-Kind Services None ½ acre community garden $5,000 Tilling and machine work $500 Seeds and seedlings $300 Farmer consulting $500 Tools and equip. for gardens $500 Award of Community Farm Lease: Motion: That the Community Farm Lease RFP Evaluation Committee recommends that the Town enter into lease negotiations with LexFarm, taking into consideration the non-price and price proposals, as in the best interest of the Town. Unanimous vote, 5-0 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 7/29/13 STAFF: Lynne Pease ITEM NUMBER: I.8 SUBJECT: Approve Battle Road Memorandum of Understanding EXECUTIVE SUMMARY: Joe Pato and Richard Canale will review the proposed draft Battle Road Memorandum of Understanding. MAPC is looking for preliminary approval and/or feedback from each Town. Attached is the draft Battle Road Memorandum of Understanding. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office MEMORANDUM OF UNDERSTANDING by and between theTOWN OF ARLINGTON, the TOWN OF LEXINGTON, theTOWN OF LINCOLN, the TOWN OF CONCORD, and the MINUTE MAN NATIONAL HISTORICAL PARK, for the purpose of establishing a permanent management entity for THE BATTLE ROAD SCENIC BYWAY: ROAD TO REVOLUTIONS WHEREAS, the Battle Road Scenic Byway: Road to Revolutions (the Byway) is a route through the towns of Arlington, Lexington, Lincoln, and Concord (the Towns) following the approximate path of British regulars on April 19, 1775 during the battles that marked the start of the American Revolution, and passing many sites of cultural and historical importance; and WHEREAS, the Byway was officially designated a Massachusetts State Scenic Byway in 2006 with the intention of recognizing, protecting, and enhancing its unique resources, and this designation was expanded in 2012; and WHEREAS, the Metropolitan Area Planning Council (MAPC) worked closely with the Towns, the Minute Man National Historical Park (the Park), and the Massachusetts Department of Transportation (MassDOT), to produce the Battle Road Scenic Byway Corridor Management Plan (the Corridor Management Plan), funded by the Federal Highway Administration’s National Scenic Byway Program with a match from the Massachusetts Highway Department, for the purpose of proposing strategies to manage transportation, land use, and tourism along the Byway, and was completed with the approval of the Towns in May, 2011; and WHEREAS, the Towns and the Park seek to establish a permanent management entity for the Byway to carry out the Corridor Management Plan; and WHEREAS, a task force with representation from the Towns and the Park was convened in the spring of 2013, with assistance from MAPC funded by the District Local Technical Assistance program, for the purpose of defining the structure and membership of such a management entity; NOW THEREFORE, the Towns and the Park agree as follows: I. ESTABLISHMENT OF A BYWAY MANAGEMENT ENTITY 1.The Towns and the Park shall form a permanent committee to be known as the Battle Road Scenic Byway Committee (the Byway Committee) with representation from each of the Towns and the Park for the purpose of carrying out the activities of the Corridor Management Plan and serving as the decision-making body for Byway-related issues. The Byway Committee as defined in this Agreement is not an independent legal entity. 2.The Byway Committee shall have a fiscal agent responsible for receiving and disbursing funs, keeping financial records, and acting as the Byway employer, as required. At the time of signing, the Byway Committee’s fiscal agent is MAPC. 3.The Byway Committee shall create a Stakeholders Advisory Group comprising representatives from a broad range of interest groups involved in Byway-related activities. Members of the Stakeholders Advisory Group shall provide input to inform the Byway Committee’s DRAFT for discussion Revised July 15, 2013 Page 1 of 4 decisions, and shall support specific Byway-related tasks as directed by the Byway Committee. II. PURPOSE Byway Committee 4.The Byway Committee shall have functions and responsibilities including but not limited to: a.Developing an annual work plan and priorities for Byway management activities that advance the Corridor Management Plan b.Leading the effort to secure Byway funding from grants or other sources, including requesting funding from Towns as necessary c.Developing an annual budget d.Convening regular meetings of the Stakeholders Advisory Group and encouraging broad participation to provide a public forum for the discussion of Byway management-related issues e.Establishing and directing sub-committees tasked with carrying out specific Byway management tasks f.Appointing members of the Stakeholders Advisory Group to sub-committees 5.The Byway Committee may choose to hire or contract a Byway Services Coordinator or related position, subject to available funding and the cooperation of the Byway Committee’s fiscal agent. In such a case, the Byway Committee shall develop a job description, recruit and evaluate candidates, recommend a candidate to the fiscal agent for hire, and develop a work plan. The fiscal agent shall act as the legal employer and manage the individual.. 6.The Byway Committee shall have no independent authority to make regulatory changes or appropriate municipal funding; and the Byway Committee’s decisions and recommendations shall not supersede the existing authority of the Park, any other state or federal agency, or any Town board or committee, including but not limited to Boards of Selectmen, Planning/Redevelopment Boards, Historic District Commissions, Tourism Committees, and Conservation Committees, unless such authority is expressly granted to the Byway Committee by the appropriate body. Stakeholders Advisory Group 7.The Stakeholders Advisory Group shall serve as the forum for the public discussion of Byway- related issues. Its purpose is to ensure that the Byway Committee’s actions are informed by the full range of parties with a stake in the Byway’s management. Members of the Stakeholders Advisory Group shall have the opportunity to present their interests to the Byway Committee at regular meetings. Members of the Stakeholders Advisory Group may also be appointed to serve on ad-hoc working groups or sub-committees focused on specific Byway tasks, as directed by the Byway Committee. III. MEMBERSHIP Byway Committee 8.Each Town shall appoint one, two, or three representatives to the Byway Committee. The appointment shall be made by the Town’s Board of Selectmen, or its designee. The Towns DRAFT for discussion Revised July 15, 2013 Page 2 of 4 are advised to consider appointing a balance of voices representing municipal interests including but not limited to planning, public works, tourism, and elected officials. The superintendent of the Minute Man National Historical Park shall appoint one representative to the Byway Committee. The Byway Committee representatives serve at the will of their respective Boards of Selectmen, or the Park superintendent. Each Town and the Park shall notify the Vice Chair of Byway Committee of any changes to its representatives. Stakeholders Advisory Group 9.Membership in the Stakeholders Advisory Group shall be open to all. The Byway Committee shall maintain a list of core Stakeholders Advisory Group members, and shall actively notify these members of upcoming meetings, inform them of Byway activities, and encourage their participation. Stakeholders Advisory Group members may include representatives of: a.Municipal boards, commissions, and department staff b.MassDOT c.Hanscom Air Force Base d.MassPort e.State tourism office, historical commission, and other state agencies f.Local chambers of commerce and business interests g.Historical societies, cultural institutions, and other non-profit organizations h.Citizen advocacy groups i.Elected officials j.General citizens IV. METHOD OF OPERATION Byway Committee 10.The Byway Committee shall meet at least three times per calendar year. Additional meetings may be called by the Chair or the Vice Chair, or by any two Byway Committee members from separate entities. 11.The Byway Committee shall strive for consensus when making decisions. When consensus cannot be reached, or in the event that a record of a vote is required, a vote shall be taken with one vote per Town and one vote for the Minute Man National Historical Park. Four votes are required to pass a motion. Each Town and the Park shall determine its own method for determining its vote. 12.The Byway Committee shall elect a Chair, a Vice Chair, and a Secretary from among its members. None of these officers shall be representatives from the same entity. Officers shall serve two-year terms. The Chair shall set meeting agendas and chair the meetings. The Vice Chair shall chair meetings in the absence of the Chair. The Vice Chair shall be responsible for keeping a current roster of Byway Committee members, and shall confirm the Committee appointments of each Town and the Park with their appointing bodies annually. The Secretary shall take meeting minutes and record votes taken. V. AMENDMENTS TO THIS AGREEMENT 13.This Memorandum of Understanding may be amended or canceled at any time by mutual written agreement of all participating parties. Any participating Town or the Park may withdraw from this Memorandum of Understanding upon written notice signed by the Town’s Board of Selectmen or the Park’s Superintendent. DRAFT for discussion Revised July 15, 2013 Page 3 of 4 VI. SIGNATURES This Memorandum of Understanding is to be signed by the Chair of the Board of Selectmen of each Town, upon a vote of the Board authorizing the Chair to do so, and the Superintendent of the Minute Man National Historical Park. DRAFT for discussion Revised July 15, 2013 Page 4 of 4 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 7/29/13 STAFF: Lynne Pease ITEM NUMBER: I.9 SUBJECT: Appointment of 2013 Election Officers EXECUTIVE SUMMARY: Attached is a request from the Town Clerk to appoint Election Officers for the period beginning September 1, 2013. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to appoint Election Officers as presented in a memo from the Town Clerk dated July 15, 2013 for the period beginning September 1, 2013. STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 7/29/13 STAFF: Lynne Pease ITEM NUMBER: I.10 SUBJECT: Limousine License Renewals - Boyadjian Limousine Service, 447 Lowell Street EXECUTIVE SUMMARY: I received the attached limousine renewal request from Boyadjian Limousine Service. See attached application/registration. A CORI check came back with no information. Your approval will be subject to an inspection of the vehicle by the Police Department. This renewal is for the period May 1, 2013 through April 30, 2014. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the application and issue one (1) Limousine License to Boyadjian Limousine Service, 447 Lowell Street, subject to satisfactory inspection of the vehicle by the Police Department. STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 7/29/13 STAFF: Lynne Pease ITEM NUMBER: I.11 SUBJECT: New Limousine License – R&M Ride, 24 Deering Avenue EXECUTIVE SUMMARY: I received the attached limousine application from R&M Ride. See attached application/ registration. A CORI check came back with no information. Your approval will be subject to an inspection of the vehicle by the Police Department. This renewal will expire April 30, 2014. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the application and issue one (1) Limousine License to R&M Ride, 24 Deering Avenue, subject to satisfactory inspection of the vehicle by the Police Department. STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:PRESENTER: ITEM NUMBER: July 29, 2013 Carl F. Valente I.12 SUBJECT: Use of PEG Access Fund for Upgrade to Library Large Meeting Room EXECUTIVE SUMMARY: The Library Director and Facilities Director have been working on lighting, sound system, hearing impaired equipment and other upgrades to the large meeting room at the Library. As part of this work, we have also examined whether this room could accommodate a system to allow direct LexMedia broadcasting, given the number of public meetings held there. As Phase 1 of this work, a LexMedia cable connection was extended to the building. Phase 2 will involve the installation of camera and audio equipment and the construction of a small control room. The cost of this aspect of the work is $45,125. This work is eligible for funding from the PEG Access account, which has a 6/30/2013 balance of approximately $775,000. Expenditures from this fund require the approval of the Board of Selectmen and Town Manager. The full cost of the project is shown on the attached. FINANCIAL IMPACT: $45,125 from PEG Access Account RECOMMENDATION / SUGGESTED MOTION: Move to authorize the expenditure of $45,125 from the PEG Access Account for the installation of camera and audio equipment in the Library’s Large Meeting Room, to allow for direct broadcast by LexMedia. STAFF FOLLOW-UP: Facilities Department will manage this project Prepared by cfv Library Large Meeting Room Upgrades CostsFunding Sources Audio/Sound System61,347$ Library Funds - Shire and State $ 109,672 Hearing Impaired Loop6,500$ Aid Ceiling 7,000$ Building Envelope/Systems20,000$ $PEG Access Account45,125$ General Construction99,950 Total174,797$ 174,797$ Facilities Dept7/26/2013 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 7/29/13 STAFF: Lynne Pease ITEM NUMBER: I.13 SUBJECT:Selectmen Committees Appointments, Etc. EXECUTIVE SUMMARY: Cary Memorial Building Renovation Design Committee: 1.appoint Marsha Baker, Town Meeting Representative 2.accept the resignation of Sean Hagan 3.appoint Nancy Shepard as Chair 4.Hank will be the Selectmen Liaison Community Center Advisory Committee: Norman will be Selectmen Liaison Community Farming Committee: 1.accept resignation of Ralph Zelinsky 2.appoint Charles Lamb 3.appoint Michael Bliss as Chair Community Preservation Committee: current members are Norman Cohen, Jeanne Krieger and Joel Adler – need to appoint 3 representatives for a 2-year term Minuteman Advisory Group on Interlocal Coordination (MAGIC): appoint Hank Manz as the Selectmen Representative Traffic Safety Advisory Committee: approve the proposed revised charge and appoint Mary Ellen Dun as the School Superintendent member. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to appoint Marsha Baker as the Town Meeting Representative to the Cary Memorial Building Renovation Design Committee. Accept the resignation of Sean Hagan from the Cary Memorial Building Renovation Design Committee Appoint Nancy Shepard Chair of the Cary Memorial Building Renovation Design Committee Motion to accept the resignation of Ralph Zelinsky from the Community Farming Committee, effective immediately. Motion to appoint Charles Lamb to the Community Farming Committee. Motion to appoint Michael Bliss the Chair of the Community Farming Committee. Motion to reappoint/appoint ______________, _____________, _____________ to the Community Preservation Committee, representing the Board of Selectmen, for a 2-year term to expire June 30, 2015. Motion to appoint Hank Manz as the Selectmen Representative to MAGIC for a term to expire June 30, 2014. Motion to accept and approve the proposed changes to the Traffic Safety Advisory Committee charge. Motion to appoint Mary Ellen Dunn as the School Superintendent designee member for a term to expire September 30, 2013. STAFF FOLLOW-UP: Selectmen’s Office Page 1of 1 Lynne Pease From:Patrick Goddard Sent:Thursday, July 18, 2013 7:27 AM To:Carl Valente Cc:Lynne Pease Subject:Sean Hagan and Cary Committee Carl, Sean Hagan has asked to be removed from the appointees to the Cary Committee. Does this need to be done by the BOS? Pat Patrick W. Goddard Director of Public Facilities Town of Lexington 201 Bedford Street, Lexington, MA 02420 (781) 274-8958, pgoddard@lexingtonma.gov 7/18/2013 7/24/2013 Page 20 of 116 E-mail marsha.e.baker@gmail.compgoddard@lexingtonma.govdhooper@lexingtonma.govhurleyw@verizon.netfredjohnson@rcn.comwendall@mcginleykalsow.comkaslow@rcn.comleonard@sch.ci.lexington.ma.usjeffleonard@rcn.comg arlerner@gmail.comhank.manz@gmail.comlmfortier@sgh.comrneumeier@morrisonmahoney.comLindaR65@comcast.netnshep@verizon.net cell 781-799-8892(f) 617-625-8902cell 617-620-5011(cell) 781-541-0222 (h) 781-861-6149 (h) 781-862-7948(h) 781-860-0864781-860-0970(h) 781-863-5328(h) 781-861-9760(h) 781-863-1733(h) 781-862-5462(h) 781-861-7925(h) 781-861-8053(h) 781-674-9296 enovation Design Committee Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02421Lexington, MA 02420Lexington, MA 02421Lexington, MA 02421Lexington, MA 02420Lexington, MA 02421Lexington, MA 02421Lexington, MA 02421 member46 Burlington StreetStaff201 Bedford Street7/2013(w) 781-274-8958member1625 Mass. Avenue7/2013(w) 781-862-0500x273Liaison33 Young Street7/2013member4 Stetson Street7/2013781-248-0970 (cell)member25 Summit Road7/2013(w)617-625-8901member912 Mass. Avenue7/2013(w) 781-861-2320x2021cell 508-612-0129member4 Loring Road7/2013Liaison14 Ellison Road7/2013member20 Bernard Street7/2013Liaison2 Pitcairn Place7/2013member1010 Waltham Street, Apt. 5927/2013Chair2 Baskin Road7/2013 Selectmen9 members, through bid documents Town MeetingFacilitiesGov. UseCECCenter BusinessHistorical IntegrityPerforming ArtsCommunity Rep.SelectmenDisabled Com.Approp. Com.PEG AccessCary Lecture Series Appointed By:Member/Terms: Cary Memorial Building R NameRepresenting/TitleAddressService DatesTelephone Nos.Fax Marsha BakerPatrick GoddardDonna HooperWilliam HurleyFrederic S. JohnsonWendall C. KalsowJeffrey LeonardGary LernerHank ManzLen Morse-FortierRichard L. NeumeierLinda RoemerNancy Shepard 7/24/2013 Page 24 of 116 E-mail (w) alessand@helix.mgh.harvard.edualessandrini@comcast.netmedavedan@aol.com*sarnold@lexingtonma.govmbarrett@lexingtonma.gov*ebethborg@aol.com*mciccololex@gmail.com*mciccolo@gmail.comcfiladoro@lexingt onma.gov*harry@forsdick.com*pgoddard@lexingtonma.gov*dgoodman@lexingtonma.govjonhimmel@verizon.netlhussong@gmail.com*sbt_77@yahoo.comflokop@comcast.net*bmasterman@me.comjmazerall@lexingtonma.gov*snew ell@lexingtonma.gov*glenn.parker@comcast.net (f) 617-726-5669cell 617-571-3847cell 781-307-7330cell 617-775-3858* (h) 781-861-8207 (h) 781-860-9534cell 781-354-2996(h) 781-861-8432(h) 781-862-7309cell 781-254-9850(h) 781-862-0808(h) 781-861-6149cell 781-799-6002(h) 781-862-3580(h) 781-863-8035cell 781-910-8035(h) 781-862-0925cell 781-325-6658(h) 781-861-3858(h) 781-862-3058 Lexington, MA 02421Lexington, MA 02421Lexington, MA 02421Lexington, MA 02420Lexington, MA 02421Lexington, MA 02421Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02421Lexington, MA 02420Lexington, MA 02421Lexington, MA 02420Lexington, MA 02420Lexington, MA 02421 Liaisonliaison32 Slocum Road6/2013(w) 617-726-6039member9 Cutler Farm Road6/2013Minutes15 Washington Street7/2013staff211 Bedford Street6/2013(w) 781-274-8980member24 Hastings Road6/2013member50 Shade Street6/2013(w) 978-562-2989liaison211 Bedford Street6/2013(w) 781-274-8355member46 Burlington Street6/2013staff211 Bedford Street6/2013(w) 781-274-8958(f) 781-863-5829Liaison1625 Mass. Avenue(w) 781-862-0500x291liaison66 Hancock Street6/2013(w) 617-452-2402member354 Waltham Street6/2013member9 Brent Road6/2013liaison4 Philbrook Terrace6/2013liaison1575 Mass. Avenue6/2013(w) 781-862-1212liaison211 Bedford Street6/2013(w) 781-274-8960liaison186 Spring Street6/2013 Selectmen7 members, complete tasks in 3 years or fewer SelectmenSchool Dept.FacilitiesChairPublic WorksFacilitiesMISPBCCECPolicePublic FacilitiesAppropr. Com Appointed By:Member/Terms: Community Center Advisory Committee NameRepresenting/TitleAddressService DatesTelephone Nos.Fax Alessandro AlessandriniMary Ellen AlessandroSara ArnoldMark BarrettElizabeth BorghesaniMichelle L. CiccoloChris FiladoroHarry ForsdickPatrick GoddardDorinda GoodmanJonathan A. HimmelLaura HussongFlorence KoplowBeth MastermanJohn MazaerallShawn NewellGlenn Parker 7/24/2013 Page 25 of 116 crodgers@lexingtonma.gov*ksimmons@lexingtonma.gov*kstembridge@lexingtonma.gov*lvine@lexingtonma.gov*jwilson@lexingtonma.gov*leslie.zales@gmail.com* (fh) 781-652-0031cell 617-413-6617 (h) 781-652-8669 Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420 liaison1475 Mass. Avenue6/2013(w) 781-860-7087liaison1625 Mass. Avenue6/2013(w) 781-862-0500x263liaison1874 Mass. Avenue6/2013(w) 781-862-1685x312Vice Chair - liaison1625 Mass. Avenue6/2013(w) 781-862-0500x243liaison45 Bedford Street6/2013(w) 781-862-0271x113member7 Page Road6/2013 Selectmen7 members, complete tasks in 3 years or fewer Human ServicesRecreationLibraryTown ManagerFire Appointed By:Member/Terms: Charlotte RodgersKaren SimmonsKoren StembridgeLinda VineJohn WilsonLeslie Zales Lynne Pease Carl Valente From: Monday, July 08, 2013 1:19 PM Sent: To:Lynne Pease; Donna Hooper; Deb Mauger (Debmauger@aol.com); Hank Manz; Joe Pato (joe@joepato.org); Norman Cohen; Peter Kelley FW: Withdrawing from Farming Committee Subject: FYI - Carl F. Valente Town Manager Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 781 862-0500 ext. 296 781 861-2921 fax When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. -----Original Message----- From: Ralph Zelinsky \[mailto:rszelin@gmail.com\] Sent: Monday, July 08, 2013 1:10 PM To: Carl Valente Subject: Withdrawing from Farming Committee Carl, For some strictly personal reasons, I've decided to withdraw from the Community Farming Committee. Since the Committee's work is just beginning, and my own participation has has yet to begin, this would seem to be an ideal time to do so. As a long-time resident, and a strong supporter of the Town's community farming initiatives, I certainly look forward to seeing the successful development of Busa Farm as a valuable contributor to the quality -of-life here in Lexington. Ralph Zelinsky 1 APPLICATION FOR APPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP DpnnvojuzGbsnjohDpnnjuuff Board/Committee of Interest: 1.___________________________ 2._____________________________ 3.___________________________ 4._____________________________ Would you consider another Committee: ___________________________________________________ 2zfbs For how long should we keep your application on file? ________________________________________ DibsmftMbnc Full Name: __________________________________________ Nickname: ___________________ Ns/ Preferred Title (please circle) Mr./Ms./Mrs./Other: ___________________________________________ 13532.7:39 66CbtljoSe-Mfyjohupo-NB Home Address: ________________________________________________________ Zip: _______ 2:zfbst Length of Residence in Lexington: ______________________________________________________ TpguxbsfFohjoffs Occupation: _________________________________________________________________________ tbnf Work Address: _______________________________________________________________________ 892785:214tbnf892971:214 Phone: Home ___________________ Work ___________________ Fax ____________________ 44:33412:8 Cell ______________________ dibsmft/mbncAhnbjm/dpn E-mail: Primary: _____________________________ Secondary: ______________________________ opof If you currently serve on a Board or Committee, please identify: ________________________________ DbqjubmFyqfoejuvsftDpnnjuuff-21zfbst-Dibjs-9zfbst Special Training, Interests, Qualifications: _________________________________________________ UpxoNffujohNfncfstjodf3112 _____________________________________________________________________________________ Have you been asked by a Committee to become a member? ____________________________________ How did you hear about the Committee? __________________________________________________ Please attach a current resume, if possible. Add any comments below or on a separate page. 802603124 Signature: _______________________________________ Date: ___________________________ 7/24/2013 Page 27 of 116 E-mail mbliss@rcn.commciccololex@gmail.com*debmauger@aol.comttolivier@aol.comcvalente@lexingtonma.gov(h) bigwrig@aol.comrszelin@gmail.com cell 508-878-7360cell 781-307-7330(f) 781-674-9474cell 617-510-0779 (h) 508-878-7360 (h) 781-862-0808(h) 781-861-7697(h) 781-862-2974(h)781-862-4576(h) 781-862-7618 Lexington, MA 02421Lexington, MA 02421Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420 50 Shade Street6/20139/2014855 Emerson Gardens Road6/20139/2015(w) 617-918-1737205 Grove Street6/20139/2016(w) 781-861-909721 Hathaway Road6/20139/2016 ing Committee Chair13 Barberry Road6/20139/2015Liaison38 Liberty Avenue7/2013Liaison1625 Mass. Avenue7/2013(w) 781-862-0500x296 Selectmen5 members, 3 year staggered term, September 30 SelectmenTown Manager Appointed By:Member/Terms: Community Farm NameRepresenting/TitleAddressService DatesTelephone Nos.Fax Michael D. BlissMichelle L. CiccoloMauger Deborah N.Thomas T. OlivierCarl ValenteAlan WrigleyRalph S. Zelinsky Committee Members with Terms Expiring - June 2013 Term ExpiresService StartRecommendation 9 members (3 BOS, 1each CC, PB, RC, Community Preservation Committee HistCom., HousAuth and HousPartner), 2 year term, June 30 appt 6/2013AdlerJoel A.member2/2006 6/2013CohenNorman P.member2/2006 6/2013KriegerJeanne K.member6/2008 Town Celebrations Committee 6/2013(1) vacancyChair is working on reappointments 6/2013GillespieMary E.6/2001 6/2013MurphyHenry C.6/2001 6/2013Price, Jr.Charles H.6/2001 up to 15 Members, 1 Year Term, June 30 Town Celebrations Subcommittee 6/2013JenkinsPaul W.2/2001 6/2013MillerWayne H.11/2010 6/2013MixWilliam F.10/2002 6/2013TaylorDavid8/2010 Wednesday, July 24, 2013Page 1 of 1 7/24/2013 Page 28 of 116 E-mail janamba@verizon.net(h) r.canale@rcn.com(h) linorm@comcast.netmmt.fenollosa@verizon.netpmcswe@rcn.comeric@michelsonshoes.comehpressman@verizon.netsj.shaw@verizon.netrbwolk@verizon.net (f) 781-860-9522cell 617-974-4912 cell 781-572-8990(f) 781-861-0287cell 339-927-2245(f) 781-861-6780 (h) 781-861-6069cell 339-223-0868(h) 781-861-0612 (h) 781-861-0287(h) 781-862-3098(h) 781-863-8188(h) 781-862-7730(h) 781-863-1139(h) 781-862-1955(h) 781-862-4415(h) 781-862-0154 Lexington, MA 02420Lexington, MA 02421Lexington, MA 02421Lexington, MA 02420Lexington, MA 02421-8235(h) jkkrieger@rcn.com435 Lincoln Street3/20066/2013(w) 781-862-1016Lexington, MA 02421Lexington, MA 02420Lexington, MA 02421Lexington, MA 02421Lexington, MA 02420 51 Wachusett Drive2/20066/20135 Jeffrey Terrace2/20066/2011(w) 508-650-7333 member22 Village Circle2/20066/2013(w) 781-944-9090member29 Shade Streetmember33 Forest Street, Unit 3092/20066/2013Chair10 Marshall Road2/20066/2013member44 Webster Road6/20086/2013Liaison16 Emerson Gardens(w) 781-862-1034member22 Locust Avenue12/20126/2013 Conservation9 members (3 BOS, 1each CC, PB, RC, HistCom., HousAuth and HousPartner), 2 year term, June 30 appt SelectmenPlanning BoardSelectmenHist. Com.SelectmenHousing AuthorityAppropriationsHPBRecr. Com.Conservation Com. Appointed By:Member/Terms: Community Preservation Committee NameRepresenting/TitleAddressService DatesTelephone Nos.Fax Joel A. AdlerRichard CanaleNorman P. CohenMarilyn M. FenollosaJeanne K. KriegerLeo P. McSweeneyEric J. MichelsonRobert PressmanSandra ShawRichard B. Wolk MINUTEMAN ADVISORY GROUP ON INTERLOCAL COORDINATION (MAGIC) COMMITTEE BYLAWS Adopted June 11, 2009 ARTICLE I: NAME Section 1 The name of this organization shall be The Minuteman Advisory Group on Interlocal Coordination (MAGIC) Committee, an unincorporated sub-regional Committee of the Metropolitan Area Planning Council (MAPC). ARTICLE II: MEMBER COMMUNITIES Section 1 The Minuteman Advisory Group on Interlocal Coordination (MAGIC) Committee shall include the towns of Acton, Bedford, Boxborough, Bolton, Carlisle, Concord, Hudson, Lexington, Lincoln, Littleton, Maynard, Stow, Sudbury. ARTICLE III:PURPOSE Section 1 The purpose of the Committee shall be to foster joint and cooperative action concerning growth and development within the MAGIC region. The Committee shall be responsible: To give notice of, to review and to comment upon proposed significant projects occurring within member communities; To assist and advise all agencies, boards and authorities in their policies and actions affecting growth and development for all member communities; To develop and promote coordinated plans, programs and techniques of growth management and resource protection for all member communities; To coordinate efforts and evaluate proposed physical improvements to the Region’s infrastructure; and To undertake such other duties as the Committee believes necessary to carry out its purpose. The Committee shall not make binding decisions or commitments, act on behalf of, or impose any requirements upon member communities or MAPC, except as authorized by them in accordance with applicable legal requirements. MAGIC Committee Bylaws Adopted June 11, 2009 Page 1 of 4 ARTICLE IV : MEMBERSHIP Section 1 The Minuteman Advisory Group on Interlocal Coordination (MAGIC) Committee shall consist of two representatives from each community. One representative shall be appointed by that community’s Board of Selectmen and one representative shall be appointed by that community’s Planning Board. The term for each representative shall be one year, beginning each fiscal year. The Committee prefers, but does not require, one representative to be a member of the Board of Selectmen and the other representative to be a member of the Planning Board. The Committee also finds it helpful when one of the representatives is also the MAPC representative. The Committee shall maintain a list of the representatives from each community and update the list for each new fiscal year. The Committee shall actively encourage communities to have both representatives attend meetings. Section 2 The Metropolitan Area Planning Council (MAPC) will designate a MAGIC Coordinator to provide professional assistance to the Committee or its member communities, provide staff assistance to the Committee (coordinate meetings, keep records and correspondence, etc.), and act as executive secretary to the Committee. Section 3 Voting – Each community shall have one vote. In the case of a conflicting vote within a community, the representative appointed by the Selectmen shall have preference. Quorum – A quorum shall consist of one-third (1/3) of the communities; any decision must be voted by not less than a majority of those voting representatives present, except as noted elsewhere in these bylaws. Section 4 Expansion of Membership – The Committee may invite any other person or organization concerned with growth issues in the MAGIC region to become an associate member and to participate in Committee deliberations, but not to vote. The Committee may be expanded by admitting to full membership any abutting city or town by a two-thirds affirmative vote of the MAGIC communities present. Section 5 MAGIC shall request a support fee each year from member communities to fund operations. MAGIC Committee Bylaws Adopted June 11, 2009 Page 2 of 4 ARTICLE V: OFFICERS AND ELECTIONS Section 1 There shall be a Chairperson, and two Vice Chairpersons. The term shall be for one year. Chairperson Prepares the agenda, conducts the meetings, appoints all committees, insures that the staff carries out the Committee directives, and represents the Committee before other local, regional, or state agencies or organizations. 1st Vice Chairperson and 2nd Vice Chairperson In the absence of the Chairperson, the 1st Vice Chairman assumes the duties of the Chairperson. The two Vice Chairpersons and the Chairperson shall form the Executive Committee. Section 2 Election of Officers – The annual election of officers shall be held during the Junemeeting. The election of officers shall be the first order of business. They shall assume their office upon completion of the annual meeting. Section 3 The Chairperson shall appoint a Nominating Committee at the May meeting that shall prepare a slate of officers that shall be sent to the representatives with the notice of the annual meeting. Nominations from the floor with the assent of the nominee will be accepted. Section 4 Vacancy – In the event of inability of any officer to serve, the next ranking officer shall perform all duties of that office until the Committee shall elect one of its representatives to fill the vacancy. Section 5 Executive Committee – An Executive Committee comprised of the three officers shall provide guidance to staff in the interim period between meetings. ARTICLE VI:MEETINGS Section 1 There shall be at least nine meetings of the Committee each year. The Committee shall meet monthly, whenever possible. The location of the monthly meetings shall rotate among member communities on an alphabetical basis, unless otherwise determined. Meetings shall be conducted in accordance with Roberts Rules of Order. Section 2 Annual Meeting – The Annual Meeting shall be held in June to: a.Elect officers; b.Adopt a working program for the ensuring year; and c.Transact such other business as may properly come before it. MAGIC Committee Bylaws Adopted June 11, 2009 Page 3 of 4 ARTICLE VII: COMMITTEES Section 1 The Chairperson shall appoint all subcommittees and task forces that the Committee may from time to time deem necessary and shall serve as an ex- officio member. Subcommittees and task forces can be any number of members and shall consist of representatives from at least two different communities, and may include individuals not part of the Committee. ARTICLE VIII: AMENDING BYLAWS Section 1 Amendments to these bylaws must be proposed by a representative before a regularly scheduled Committee meeting. Amendments become effective upon approval at a subsequent regularly scheduled meeting. Section 2 Amendments to these bylaws will require the assent of at least a two thirds (2/3) vote of all the MAGIC communities. MAGIC Committee Bylaws Adopted June 11, 2009 Page 4 of 4 TRAFFIC SAFETY ADVISORY COMMITTEE Membership: Six member committee, including: Police Chief or designee, Director of Public Works or designee from engineering, School Superintendent or designee. The Committee may request liaisons as needed from the Planning Department, Bicycle, Sidewalk, and Transportation Advisory Committee/s. Appointed by: Selectmen th Length of Term: 1 year – September 30 appointments Meeting Times: As needed Description: The purpose of TSAC is to review and act on inquiries or requests relative to traffic, pedestrian, bicycle and parking safety. Items may be placed on the agenda of the Committee by request of a resident, group of residents, business or by referral from Police, Engineering, Board of Selectmen or the Town Manager; or by vote of the Committee. The Committee will report their findings and recommendations to the Board of Selectmen and the Town Manager. The committee shall adopt and place on the Town’s website the procedures it will follow for reviewing inquiries and requests. Regulatory changes that may be recommended by the Committee shall be brought to the Board of Selectmen for adoption. Criteria for Membership: In the selection of membership for this committee, consideration shall be given to the experience and expertise in traffic control, traffic planning and public safety. Prior to serving as a member of this Committee, appointees are required to: 1.Acknowledge receipt of the Summary of the Conflict of Interest Statue. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the Summary of the Conflict of Interest Statue. Said summary will be provided by and acknowledged to the Town Clerk. 2.Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest statue. Further, to continue to serve on the Committee, the member must acknowledge every two years completion of the on-line training requirement. Ref.: Revised October 26, 1987. Revised July 20, 1998 raising number of members to eight to number of citizens to six. Revised and approved by the Selectmen on November 28, 2005. Selectmen designated as Special Municipal Employees on January 9, 1984. Selectmen reaffirmed designation as Special Municipal Employees on January 18, 2006. Selectmen approved revisions to Traffic Safety Advisory Committee charge on _________. Traffic Safety Advisory Flow Chart Proponent Inquiry/Request involving traffic, pedestrian, bicycle, or parking safety concerns Note: TSAC intake Intake and Screening form should be revised Police Lieutenant: to include section on serves as gatekeeper abutters and resolution. maintains database Non-Regulatory* or No Site Visit Action Recommended conducted jointly by No TSAC involvement Engineering andPolice Proponent notified *Examples: public meeting o Tree trimming (including neighborhood o Pavement markings outreach ifnecessary) (e.g. add crosswalk) and vote o Enforcement o Referral to other committee o Non-regulatory TSAC presents signing (pedestrian recommendation & information signs, to BOS warning signs) BOS Action Staff notifies abutters and / or proponent as directed by TSAC (if necessary)forpublicinput BOS Decision Administrative Closure Approval/Denial process Town Clerk codification of decision G:\\COMMITTE\\Charges\\TSACflowchart.doc 7/24/2013 7/26/2013 Page 110 of 117 E-mail (h) sda@ades.org(h) r.canale@rcn.comdcannon@lexingtonma.govmferro@lexingtonma.govsfrymer@rcn.comjmazerall@lexingtonma.govsmurthy@trafinfo.com (c) 781-799-5279(f) 781-861-0287 (h) 781-274-6502cell-617-548-0333 (h) 781-861-0287(h) 781-862-7587(fh) 781-863-0051 Lexington, MA 02420Lexington, MA 02421Lexington, MA 02421Lexington, MA 02420Lexington, MA 02420Lexington, MA 02421-6521Lexington, MA 02420Lexington, MA 02420 member1625 Mass. Avenue9/2013Citizen7 Dover Lane11/20059/2013(w) 781-674-0000x464Liaison29 Shade Street6/2008DPW1625 Mass. Avenue10/20079/2013(w) 781-862-0500x282Police1575 Mass. Avenue9/20109/2013(w ) 781-863-9307Citizen64 Asbury Street9/19999/2013(w) 617-973-7345staff1575 Mass. Avenue11/2010Chair566 Lowell Street9/20049/2013(w) 781-710-5380 Selectmen8 Members (4 citizens, Police, DPW, Super. School, Transp. Coord.), 1 Year Term, Sept. 30 School Super. RepPlanning BoardDPW/Eng.PolicePolice-TSAC Forms Appointed By:Member/Terms: Traffic Safety Advisory Committee NameRepresenting/TitleAddressService DatesTelephone Nos.Fax (1) vacancyStephen AdesRichard L. CanaleDavid CannonManuel FerroSteve FrymerJohn MazerallSudhir Murthy AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 7/29/13 STAFF: Lynne Pease ITEM NUMBER: C.2-10 SUBJECT: Consent Agenda EXECUTIVE SUMMARY: 2.Approve the minutes of June 17, 2013, June 19, 2013 and July 1, 2013. 3.Approve the executive session minutes of June 17, 2013 and July 1, 2013. 4.Certify Street Betterment Assessments for Frances Road. 5.Approve the proposed Time Sequence for FY14 Street Acceptance. 6.Approve a One-Day Liquor License to serve beer and wine at the Lexington Symphony concert in Cary Memorial Building (downstairs in lobby) on Saturday, September 14, 2013 from 7:00 p.m. to 10:00 p.m. 7.Approve a Three-Day Liquor License to serve beer and wine indoors at the St. Nicholas Church Food Festival on Friday-Saturday-Sunday, September 21-22, 2013, from 11:00 a.m. to 11:00 p.m. at 19 Meriam Street. 8.Sign Eagle Letter for Jackson Yip. 9.Sign Letter/Certificate for Flag Flown on Battle Green for retiring Air Force Major Steven Babb. 10.Lower the Battle Green Flag in memory of Robert Hutchinson, Former Town Manager, on Friday, July 26, 2013. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the Consent Agenda. STAFF FOLLOW-UP: Selectmen’s Office 67-388 Selectmen’s Meeting June 17, 2013 A regular meeting of the Board of Selectmen was held on Monday, June 17, 2013, at 6:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley, Mr. Cohen, Mr. Manz and Mr. Pato; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Selectmen Concerns and Liaison Reports Mr. Manz and Mr. Cohen attended the Clarke School Paper Roller Coaster event and praised Teacher David Lawrence and the excellent presentations by the students. Town Manager Report Mr. Valente announced that the Ribbon Cutting Ceremony for the Parklet is scheduled for Friday, June 28, at 9:00 a.m. The plants and furniture will be installed very soon. Grant of Location – National Grid – South Rindge Mr. Regan, National Grid Permit Representative, asked for approval of the petition to provide new gas service to 17 South Rindge Avenue. Upon motion duly made and seconded, it was voted 5-0 to approve the petition for South Rindge Avenue for National Grid to install and maintain approximately 77 feet of 2 inch gas main in South Rindge Avenue. Approve and Sign Bond Anticipation Notes Upon motion duly made and seconded, it was voted 5-0 to approve the sale of the $1,016,954 1.00 percent General Obligation Bond Anticipation Notes (the “Notes”) of the Town dated June 20, 2013, and payable February 21, 2014, to TD Securities (USA) LLC at par and accrued interest plus a premium of $4,688.16. Further that in connection with the marketing and sale of the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated June 4, 2013, and a final Official Statement dated June 11, 2013, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further that the Town Treasurer and the Board of Selectmen be, and hereby are, authorized to execute and deliver a significant events disclosure undertaking in compliance with SEC Rule 15c2-12 in such form as may be approved by bond counsel to the Town, which undertaking shall be incorporated by reference in the Notes for the benefit of the holders of the Notes from time to time. Further that we authorize and direct the Treasurer to establish post issuance federal tax compliance procedures in such form as the Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax-exempt status of the Notes. Further that each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized 67-389 Selectmen’s Meeting – June 17, 2013 to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. Special Town Meeting Article Discussion/Positions The Selectmen all support Article 2 – Approve TIF Agreement(s) and Article 4 – Amend Zoning Bylaw – Medical Marijuana Treatment Centers. Approve TIF Plan and TIF Agreement Mr. Valente presented the revised TIF Agreement and TIF Plan between the Town, UniQure and King Street Properties. The documents include a clawback clause in case UniQure ceases to operate they will reimburse the Town for any benefits received from the Town. Upon motion duly made and seconded, it was voted 5-0 to recommend that Town Meeting approve the proposed Tax Increment Financing (TIF) Plan, as amended, pursuant to MGL c. 40, Section 59, and authorize the Board of Selectmen to execute a TIF Agreement among UniQure, Incorporated, King 113 Hartwell, LLC and the Town of Lexington, as contained in the TIF Plan, for property located at 113 Hartwell Avenue and authorize the submission of the TIF Plan and Agreement for approval to the Economic Assistance Coordinating Council (EACC). Upon motion duly made and seconded, it was voted 5-0 to recommend that Town Meeting approve the request for designation of the proposed project as a certified project by UniQure, Incorporated pursuant to MGL c. 23A, Section 3F and 402 C.M.R. 2.00, and authorize the submission of same for approval to the Economic Assistance Coordinating Council (EACC). Approve and Sign Mass DOT License Agreement for Fire Communications Equipment Mr. Valente explained that the Fire Department has been experiencing a communications ‘dead zone’ in parts of East Lexington due to the lack of height of its antenna equipment. MassDOT District 4, located on the border of Lexington and Arlington, agreed to allow the Town to use its communications tower for the Fire Department radio equipment. This has resulted in a dramatic improvement in the Department’s radio transmissions. The attached license agreement between the Town and MassDOT authorizes the Town to use this communications tower. There is no license fee being charged by MassDOT. Upon motion duly made and seconded, it was voted 5-0 to approve and sign the License Agreement between the Town of Lexington and the Massachusetts Department of Transportation to install and maintain a UHF repeater system with a UHF antenna and a pair of parabolic antennas on MassDOT existing 230 foot tower and installing radio equipment within the associated radio room. 67-390 Selectmen’s Meeting – June 17, 2013 Approve the FY13-15 LMEA Collective Bargaining Agreement Ms. Casey, Human Services Director, explained that the Town and Lexington Municipal Employee Association reached a three-year collective bargaining agreement for the period FY2013-2015. The Agreement provides a 2% cost of living adjustment in each year of the agreement and implementation of a classification and compensation study. Upon motion duly made and seconded, it was voted 5-0 to approve and authorize the Town Manager to sign the collective bargaining agreement between the Town and the Lexington Municipal Employee Association for the period of FY2013-2015. Approve Entertainment License for Orange Leaf and Request to Stay Open until 1:00 a.m. on July 4th Upon motion duly made and seconded, it was voted 5-0 to approve an Entertainment License for Orange Leaf of Lexington, LLC d/b/a Orange Leaf Frozen Yogurt, located at 1726 Massachusetts Avenue. Upon motion duly made and seconded, it was voted 5-0 to approve the request of Orange Leaf of Lexington to remain open from 10:00 p.m. on July 3, 2013 until 1:00 a.m. on July 4, 2013. Consent - Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted 5-0 to approve the following Water and Sewer Commitment: Commitment of Water/Sewer charges May 2013 Cycle 9 $185,403.04 Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session to discuss pending litigation regarding the Marine and Shale Superfund Site settlement. Further, that as Chairman I declare that an open meeting discussion may have a detrimental effect on the litigating position of the Town. Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session to discuss strategy with respect to coalition bargaining related to the Public Safety Dispatchers Union. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. And further that the Board will reconvene in Open Session. Upon motion duly made and seconded, it was voted 5-0 to recess until 7:00 p.m. 67-391 Selectmen’s Meeting – June 17, 2013 Hearing – Flammable Storage License – Cumberland Farms – 324 Marrett Road The Chairmen opened the hearing at 7:00 p.m. Representing Cumberland Farms, Mr. Smolak, Attorney and Mr. Tymula, Project Engineer from MHF Design Consultants, Inc., requested approval of an amended Flammable Storage License for the underground storage, operation and maintenance of 40,000 gallons of Class 1 flammable liquids at Cumberland Farms, Inc., located at 324 Marrett Road. Lt. Cunha, Fire Department, explained that Cumberland Farms is lowering the amount of flammable liquids from 50,000 gallons to 40,000 gallons and also installing new tanks. Upon motion duly made and seconded, it was voted 5-0 to approve an Amended Flammable Storage License for Cumberland Farms, Inc., 324 Marrett Road, for the underground storage, operation and maintenance of 40,000 gallons of Class 1 flammable liquids at 324 Marrett Road. The hearing was closed at 7:06 p.m. Upon motion duly made and seconded, it was voted 5-0 to adjourn at 7:06 p.m. A true record; Attest: Lynne A. Pease Executive Clerk 67-392 Selectmen’s Goal Setting Meeting June 19, 2013 nd A meeting of the Board of Selectmen was held on Wednesday, June 19, 2013 at 8:30 a.m. in 2 Floor Conference Room at the Public Services Building, 201 Bedford Street. Chairman Mauger, Mr. Kelley, Mr. Cohen; Mr. Manz and Mr. Pato; Mr. Valente, Town Manager; Ms. McLaughlin, Assistant to the Town Manager; Ms. Stevens, Management Intern; and Ms. Pease, Executive Clerk, were present. Review Status of FY2013-2014 Goals Mr. Valente reviewed and highlighted some of the important goals accomplished from the FY2013-2014 Goal Setting, including: 1.Facilities – purchase of 33 Marrett Road for a Community Center and the draft Master Planning Process Report from the Townwide Facilities Master Planning Committee; 2.Community Farm – will soon begin evaluating proposals; 3.Fire Department Reorganization – has been implemented. Other MRI recommendations are under review by staff for possible future recommendations to the Selectmen; 4.Economic Development on Hartwell Avenue – approved TIF for UniQure, approved Alewife-Hartwell employee shuttle to begin in September 2013, installation of sidewalk and bus shuttle location upgrades, including landscaping and starting to brand and add amenities; 5.OPEB – Continuing to work on establishing an OPEB policy; 6.Affordable Housing – very soon will discuss affordable housing for the Busa property and Fairview Avenue; with Leary coming later; 7.Remote Participation – is on hold until phone system is improved, which should begin soon. 8.Tourism Goal – to develop a strategic plan will continue in FY2014. Proposed Goals for FY2013-2014 The Board discussed the following proposed goals: 1.Financial and Budget Issues a.FY2015 Town service Goals b.Minuteman High School Renovation Plans c.New Growth d.OPEB 2.Capital Planning and Projects a.Facilities Master Planning b.Street Maintenance c.Facilities Renewal Fund d.Cash Capital e.Recreation f.More Sidewalks 67-393 Goal Setting – June 19, 2013 3.Economic Development a.Hartwell Avenue b.Economic Development Strategy/Infrastructure Improvement c.TIF Philosophy/Policy d.Center Vitality 4.Transportation a.Multi-model Transportation Infrastructure b.Multi-Modal Access to Community Center c.Lexpress Long-term Strategy d.Center Parking e.Traffic Safety on School Grounds 5.Planning and Land Use a.Affordable Housign Policy and Options 6.Other a.Community Center Planning b.Service Implications of Changing Demographics c.Transparency/Citizen Notification d.Public Communication Strategy e.Tobacco Purchase Age f.Remote Participation See the attached list of proposed goals and ongoing items for FY 2013-2014. Discussion of Proposed Goals Financial/Budget Issues 1.FY2015 Town Service Goals – All Selectmen agreed to continue the policy to have a level service budget without the need for an override. 2.Minuteman High School Renovation Plans – need to support any legislation put forth to help get the renovation project moving forward. Also need to advance legislation to spread the cost evenly to non-member cities and towns that send students to the school. Mr. Valente pointed out three issues: 1) current population is 825 students with 425 students from member communities and remainder from non-member communities who do not pay any capital costs. Question is whether the renovation should be for 825 students or smaller; 2) current agreement requires unanimous agreement – looking at changing to something less than unanimous; 3) the capital allocation formula is the most complicated issue. He suggests that the Board designate a member to focus on this issue. Three cities who send a lot of students to Minuteman are Watertown, Waltham and Medford, which would require special legislation to join as a member community. 67-394 Goal Setting – June 19, 2013 Mr. Cohen will focus on this issue. 3.New Growth – Mr. Kelley suggests a policy discussion to identify how to fund projects and track new growth in order to earmark the new revenue for projects. Mr. Pato suggested that a detailed analysis be done. Mr. Valente suggests including new growth in budget discussions. The Selectmen will discuss again at a future Selectmen meeting. 4.OPEB – Ms. Mauger will continue as the lead on this goal and will work with the OPEB Working Group to develop a work plan for information presentations and recommended funding model. Capital Planning and Projects 6. Facilities Master Planning – In anticipation of receiving the Townwide Facilities Master Planning Committee report, Selectmen should be prepared to accept and review quickly. Projects will need to start being scheduled. Public Safety is the most critical, including finding a location for police and fire stations. Mr. Kelley suggests the first step is discussing the merits of having the police and fire in one facility by doing an evaluation working with both Chiefs and then bring back to the Selectmen. Mr. Pato suggests the need to explore as soon as possible siting a facility and if it should be combined or separate. Mr. Manz and Mr. Cohen want to study whether to combine or remain separate with the understanding that both current facilities need to be improved. Next Steps: Complete Master Plan (Mr. Cohen and Mr. Pato) Whether combining is a good idea (Mr. Kelley and Mr. Manz) Identify a Location or Locations (Ms. Mauger) 7. Streets – Streets need to include sidewalks. Need discussion on complete streets and how to advocate for and move forward with. Goal: 1) Contingent on time availability look into complete streets and report to the Selectmen (Ms. Mauger and Mr. Pato); and 2) All Selectmen to continue work with legislature on infrastructure funding. 8. Facilities Renewal Fund – Some Selectmen would like to explore the possibility of a fund to help bring projects forward. One concern is having money earmarked and losing flexibility for very important projects that come up. Mr. Manz and Mr. Pato will explore a Facilities Renewal Fund. 9.Cash Capital Funding – Ms. Mauger will discuss with the Capital Expenditures Committee. 67-395 Goal Setting – June 19, 2013 10.More Sidewalks (also #38 Committee Support and Process) – need to discuss how to enhance Sidewalk prioritization process and how to notify residents and also support committees in the process. Sidewalk process has to be explained and Sidewalk Committee needs to be sheltered from burden of getting sidewalks built. 11. Recreation Fields – There is a shortage of fields and options are needed, including looking at synthetic turf and lights to provide more playing hours. Recreation has a multi-year plan that will come before the Selectmen soon. The Selectmen will advocate for Recreations requests. 12. Public Trees – The Tree Committee has asked for a policy on how to maintain and improve tree planting. Ms. Mauger will work with the Tree Committee and report back to the Selectmen. At a future Selectmen meeting will need to discuss whether a policy is needed. Issues include whether a management plan is needed, tradeoffs need to be examined, not enough staff, and need for resources to maintain and water new trees. The Conservation Commission is engaging a study and will come to the Selectmen with a funding proposal. 16. Hartwell Avenue – Need to show that we care about businesses and want to partner with businesses that want to come to Lexington, but infrastructure is vital. Need to bring final plan for road sooner rather than later. Finance bonding and reinvest quickly with stronger plan and make user friendly. Ongoing goal (Mr. Kelley) 17. Economic Development Strategy/Infrastructure Improvement - See 16 above. 18. TIF Philosophy/Policy –The goal should be to think how best to move forward with goals and how to apply them and also look at ways to analyze TIFs and come up with anticipated framework on explaining what is going on. Important to be flexible since each request for a TIF is very different. Guidelines/policy should not be too strict and each TIF should be a discussed on a case by case basis. Continue discussing. Goal: Mr. Pato will lead effort to look at possible broad guidelines as time permits. 19.Center Vitality – Mr. Kelley wants to look at ways to advance limiting frontage use. There is finite space for the center so have to be fair and accommodating for the community. The Planning Board and Center Committee are looking at whether banks could be considered as office use and move them up off street level. Mr. Pato wants to preserve the vitality and would like the Center Committee and Planning Board to report to the Selectmen. Should be discussed with the Planning Board and Center Committee. Mr. Manz suggests discussion with landlords to hear their side of the issues. 67-396 Goal Setting – June 19, 2013 The Selectmen will support the Center Committee and Planning Board. Transportation 21. Multi-Model Transportation Infrastructure – Ms. Mauger and Mr. Pato will look at as part of the complete streets issues, including looking at other modes of transportation and how they can be incorporated into planning and policies. They will look at Lexpress and senior transportation also. Committees have asked that other modes of transportation be looked at, not just cars. 25. Traffic Safety on School Grounds – Selectmen should support the School Committee and ask a member to come to a Selectmen meeting to discuss – ongoing issue. Planning and Land Use 31. Affordable Housing Policy and Options – need conversations and consensus from Selectmen, Capital Expenditures Committee, Housing Partnership Board, LexHAB and Council on Aging. Continue to meet 10% goal and have LexHAB suggest affordable scattered units. The Town does not want huge affordable housing units. Need to come to conclusion on affordable housing. Issues include: Housing Production Plan; housing on Busa, Fairview and Leary properties; where to put senior and mixed units, is scattered housing economical; and financing. Goal – Consensus on affordable housing and strategy (Mr. Manz and Mr. Pato). 32. Complete Streets – See 21 above. Other 36. Community Center Planning. Selectmen should consider a staff co-chair and will discuss at the next Selectmen meeting to revise charge to add a staff co-chair. Mr. Kelley requested an outline of what programs are being discussed for moving to the Community Center that would fit into the existing building – that needs to be done quickly. Mr. Valente has had discussions but no definite plan; next phase is hiring a consultant and architect. Mr. Kelley would like to see an occupancy plan defined by early October and then have the staff move in approximately 90 days later. 37. Service Implications of Changing Demographics – the Selectmen will have the 2020 Vision Committee attend a Selectmen meeting. Ms. Mauger and Mr. Cohen will work with Mr. Valente, Ms. McLaughlin, and Ms. Cohen (2020 Vision Committee) to review the survey, pull some data and present to the Selectmen, School Committee and Planning Board. Then they will plan a process for public meetings and health reports. 67-397 Goal Setting – June 19, 2013 38. Committee Support and Process – Mr. Pato endorses tenure for Chairs and rotating members. All Selectmen committee charges need to be reviewed for overlapping. Ms. Mauger and Mr. Cohen will examine committee issues. 39. Transparency/Citizen Notification and 40. Public Communication Strategy – These two items are part of remote participation. Staff is looking at ways to inform citizens. The Selectmen propose that staff and Working Group continue their work and see if can address the issues. 42. Battle Green and Patriot’s Day Regulations. The Policy Manual Committee will review the Battle Green Regulation and suggest changes to the Selectmen. 45. Tobacco Purchase Age – Mr. Pato would like Lexington to align with other towns by raising the minimum age. 46. Remote Participation – See 39 and 40 above. Selectmen are committed to moving forward with Remote Participation. Mr. Manz and Mr. Pato will lead discussions on remote participation. Documents Presented 1.Status of Board of Selectmen Goals for FY2011-2012; 2.Suggested Board of Selectmen Goal Areas for FY2012-2013; 3.Input from Boards and Committees to the Selectmen’s Annual Goal Setting Meeting; 4.Input from Senior Management Team for Selectmen’s Annual Goal Setting Meeting; Upon motion duly made and seconded, it was voted to adjourn at 11:04 a.m. A true record; Attest: Lynne A. Pease Executive Clerk 67-398 Board of Selectmen FY2014-2015 Goal Setting Wednesday, June 19, 2013 Goals: #Topic AreaProposed Goal or Next StepsLead Financial and Budget Issues 1 Minuteman H.S. Voice strong support for State legislation to Norman Renovation Plans increase MSBA reimbursement rates; Board to engage in school size and regional discussions 2OPEBDeb Reconvene working group to research and Continuing recommend funding model goal Consider BOS policy of annual minimum contribution and potential additions from one-time revenues Capital Planning and Projects 3 Facilities Master Joe & Peter Receive Committee’s Final Report Planning(liaisons) Joe & Review, prioritize and set timelines for Norman projects (master plan) Deb Review siting of Fire/Police stations and prioritizing locations ASAP Peter & Evaluate combined public safety facility Hank 4 Street All; Carl Influence State legislation regarding MaintenanceStaff Chapter 90 funding Update Pavement Management Study and include Sidewalk Maintenance Plan Incorporate #32 Complete Streets concept into street maintenance Economic Development 5 Increase Tenancy Consider municipal strategy beyond road Peter in Commercial design Districts TIFJoe Consider creating an analytical framework 6Philosophy/Policy to evaluate the value of each potential TIF Education to manage expectations and minimize surprise factor 67-399 7Tourism Strategic Work with all stakeholders to develop a ? ContinuingPlanstrategic plan, including bicycle tourism goal 8Hartwell Ave. Consider municipal strategy beyond road Peter Economic design Continuing goalDevelopment Planning & Land Use 9AffordableHank & Joe Keep Busa, Fairview and Leary on track ContinuingHousing Policy & Facilitate community conversation to goalOptions redefine goal Strategy to achieve goal 10 Complete Streets Deb & Joe Work with Planning Board, report back to BOS at future meeting re: changed thinking on transportation issues broadly Incorporates multiple goals: o Street (pavement) maintenance o Sidewalks o Multi-modal transportation (bikes, bus, taxi, shuttle) o Lexpress o Senior Transportation 11Possible? Complete public process ContinuingAnaerobic Obtain needed information, review options goalDigestion Facility and decide how to proceed at Hartwell Ave Other 12 Community All Hear recommendations from Committee Center Planning and move forward At future Selectmen’s meeting, consider staff vice-chair for Committee 13 Service Deb, Meet with Marian Cohen to review results Implications of Norman & of 2020 Vision survey ChangingStaff Invite School Comm. And Planning Board Demographics to a Selectmen Meeting, where 2020 Vision Committee present its survey results; Health Director present Community Health survey results also 14 Committee Deb & Define and understand how to better Support and Norman support committees Process Committee member training on minute taking, web postings Consider tenure, succession planning Review committee charges 15 Tobacco Purchase Align with other communities in raising the Joe Agetobacco purchase age 67-400 16Remote Joe, Hank, Consider what is needed to implement this ContinuingParticipation Staff when new phone system installed goal Also, includes pieces of #39 transparency and #40 public communication strategy goals Policies: #Topic AreaProposed Goal or Next StepsLead 1 FY2015 Town Present a budget without an override Staff & Service Goals No goal – continue policyBoard FacilitiesExplore with the CEC and SC the request for Joe & Hank 2Renewal Fund facility renewal funds to supplement ongoing existing programs Future Selectmen Meeting Agenda Item: #Topic AreaProposed Goal or Next StepsLead 1 New Growth Staff Staff prepare analysis to identify impacts Joe of policy for committing new commercial growth for infrastructure in commercial areas Future Selectmen meeting agenda item; Summit discussion 2 Public Trees Explore defining public trees as a Town asset, Deb consider policy on asset management and renewal 3 Battle Green and Review regulations in light of Boston Norman Patriots’ Day Marathon Bombings Policy Manual RegulationsCommittee 4 Center Vitality - Support Center Committee Selectmen discuss Center business mix with Planning Board 5 Traffic Safety on - Support School Committee School Grounds Invite SC to make presentation at future Selectmen’s meeting No Further Action: #Topic AreaProposed Goal or Next StepsLead 1 Private Funding - - & Partnerships 2 Cash Capital Plan for capital needs - Funding 3 Recreation Fields Recreation Committee makes - recommendation based on multi-year capital planning process 67-401 4 Improved Capital - - Submission Process 5 Early Votes re: - - CP Fund Applications 6 Design principles - - 7 Center Parking - 8 Evaluate - - Effectiveness of Transportation Forum 9 Open Space - - Maintenance 10 Transparency/Citi - zen Notification 11 Public Staff working group beginning discussions Staff Communications Strategy 12 Alternative - - Energy 13 Pressure State for - - CPA Funding 14 Climate Action - - Plan 15 Transportation - - Technology & Infrastructure 67-402 Selectmen’s Meeting July 1, 2013 A regular meeting of the Board of Selectmen was held on Monday, July 1, 2013, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley, Mr. Cohen, Mr. Manz and Mr. Pato; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Public Comment th Mr. Hadley, Public Works Director, updated the Selectmen on the 300 Clock. It is currently not keeping time properly and the DPW is working to get it repaired as soon as possible. Selectmen Concerns and Liaison Reports Mr. Manz reported that the new Parklet opened and has been very successful. Mr. Cohen thanked the Town Manager and staff for the successful Fiscal Year 2013 that ended on June 30, 2013. Town Manager Report Mr. Valente reported on six items: 1.Three Police Officers have been promoted to Sergeant (Keven Veno, Alex Hegenah and Colleen Dunbar-McLean). The promotions are the result of an assessment center process that was negotiated in the last Police contract and replaces the Civil Service written test. 2.The Town received a grant of $49,721 from the Department of Energy Resources-Green Communities Division to convert the High School Parking Lot lights to LED’s. The remaining $20,987 cost for the project will be funded by NStar. After the project is implemented, it is anticipated approximately $10,000 in energy savings will be realized. 3.First quarter real estate and personal property tax bills were mailed out and had a mistake that said bills were due August 1, 2014 instead of August 1, 2013. Staff is looking at ways to notify residents. 4.The Animal Shelter work is almost complete and the shelter should open in about two weeks. Staff is working with their counterparts from Bedford and Arlington on the logistics of sharing the building. 5.The Parklet opening was made possible by public and private donations. Seasons Four donated the tables, chairs and planters and the Lexington Field and Garden Club filled the planters. 6.Mr. Valente introduced the new Management Intern, Melissa Jones. Liquor Hearing – Transfer Liquor License to Beijing Cuisine Ms. Mauger opened the hearing at 7:10 p.m. 67-403 Selectmen’s Meeting – July 1, 2013 Mr. Pai, the proposed manager, and Mr. Chen, Attorney, representing Beijing Cuisine, said the restaurant hopes to bring authentic Chinese food to Lexington and to pair the food with wines and spirits. They expect to do major equipment upgrades and open in four to six months. Upon motion duly made and seconded, it was voted 5-0 to approve the application for a transfer of an all alcohol restaurant liquor license from Nikita Enterprises, Inc., d/b/a Khushboo to GL Gourmet, Inc., Beijing Cuisine, located at 1709 Massachusetts Avenue. The hearing was closed at 7:16 p.m. Review Charge for Ad Hoc Committee on Youth at Risk Ms. Coppe, School Committee Chair, reported that the School Committee had approved the proposed charge for an Ad Hoc Committee on Youth at Risk. They are asking the Selectmen to participate in appointing the Committee and reviewing the reports of the Committee. The charge states that the Committee will address issues concerning Lexington youth, ages 5-22, whose health is at risk because of stress originating from physical, emotional, social, cultural, and academic sources that adversely affect them and their families. This is a community public health concern whose solution requires a collaborative approach involving the schools, students, parents and the broader Lexington Community. It is proposed that a final report be submitted no later than May 30, 2014. The Selectmen were concerned that the new committee may have some duplication/overlapping with other existing groups (like the Youth Services Council), that 18 members was too many and who will provide necessary funds. Staff will review the charge and report back to the Selectmen and Ms. Mauger and Mr. Cohen will contact the Youth Services Council to review the proposed charge and get their feedback. Ms. Coppe will also work on reviewing if there is any duplication of effort between committees. The Selectmen will discuss again at the July 29 meeting. LexHAB Presentation – Fairview Affordable Housing Mr. Kennedy, Mr. Hays and Mr. Burbidge, Lexington Housing Assistance Board (LexHAB) members, requested that the Selectmen endorse their application to the Department of Housing and Community Development’s Local Initiative Program (LIP) for a comprehensive permit for the Fairview Avenue affordable housing project. The proposed project includes rehabbing the existing 2-bedroom house for one unit and building a second structure with three additional units (two 2-bedroom and one 1-bedroom handicap unit). Mr. Burbidge reviewed the proposed plans and the meetings that were held with residents in the neighborhood. LexHAB reached out to the neighborhood and held a meeting with them on June 23, 2012. They also had a public meeting on September 12, 2012. Residents were concerned about traffic, groundwater flow, density, and the affects to their property values. LexHAB 67-404 Selectmen’s Meeting - July 1, 2013 revised the proposed plan by reducing the number of buildings from three to two and reduced the number of parking spots from 8 to 6. LexHAB reported to the Selectmen on January 26, 2013. On June 5, 2013 LexHAB held another public meeting to address density. The current plan, dated April 22, 2013, consists of three units (with the one on the ground floor a handicap accessible unit), the existing house and a possible solar carport. A major issue with the Fairview Avenue area is traffic. It is an unaccepted street that is not wide enough for two lanes of traffic and it is used as a cut-through. This is an issue that LexHAB cannot solve but needs to be addressed by the Town. Mr. Hays reviewed the proposed tenant selection process they hope to use which is to award units on housing size, basis of need and local preference. If the Board endorses the LIP application it will be signed by the Town Manager and the Chair of the Housing Partnership Board and then it will be forwarded to the Department of Housing and Community Development (DHCD) for their review and approval. If the LIP is approved by DHCD, LexHAB would regulate three of the units and DHCD would regular one unit. The last step in the process is approval from the Board of Appeals for zoning variances. This LIP Application is important because it will set the stage for the Busa and Leary affordable housing projects, which will both require a LIP Application. Also this project is important to help Lexington maintain the 10% Subsidized Housing Inventory (SHI). Because of an increase of private homes in town, the Planning Department has calculated that it will require three new affordable housing units be added each year to keep pace with the growth of housing in Lexington. Ms. Mauger mentioned that the Selectmen received a Memo from Beth Rust, the Community Housing Coordinator of the Regional Housing Services, that supports LexHAB’s proposed tenant selection process. The Board also received a Letter of Support from the Housing Partnership Board (HPB). Mr. Pato believes LexHAB has been responsive to the neighbors by modifying its plans and for their decision to look at climate action plan and consider a green model for construction on this project. Ms. Mauger mentioned the emails and letters that the Selectmen received from abutters with concerns about density and traffic on Fairview. Because Fairview Avenue is an Unaccepted Street the Town has no jurisdiction over it and cannot install signage. Mr. Kelley is concerned that the neighbors are not in support of the project and he would like LexHAB to continue to work with the neighbors. To help with the traffic issues, he asked if the Town could install “Do Not Enter between 7-9 AM and 4-6 PM” signage at the entrance to Fairview on Massachusetts Avenue and Wood Street. 67-405 Selectmen’s Meeting - July 1, 2013 Ms. Mauger made it clear that LexHAB is not responsible for the traffic issues on Fairview Avenue. She asked the Town Manager to have staff research Fairview and what the Town can and cannot do to deal with the traffic issues. The Selectmen will get back to the neighbors and LexHAB with a proposed plan. Mark Byington, 12 Hayward Avenue, does not agree that the views of the neighbors have been represented appropriately by LexHAB. The issues still are: traffic and density. He feels the houses will be very crowded on the property and the 3-story structure should be scaled down in height. This project will change the character of the neighborhood. Harvey Botman, 4 Hayward Avenue, is concerned about the density in the small neighborhood. This project would increase the density by 25 percent. He is concerned about the traffic and that the road in the winter is restricted further by the snow and becomes very treacherous. He is also concerned about accessibility for emergency vehicles and the safety of kids at the bus stop. Francine Stieglitz, 3 Amherst Street, provided some information on a day she counted cars on Fairview Avenue. She suggested that the Town write a letter to Lincoln Lab and Hanscom asking there employees not to use Fairview Avenue. Tim Kreytak, 25 Hayward Avenue and the owner of a business on Hartwell Avenue, is concerned about the density of the proposed project because the neighborhood is zoned residential single family homes. He is also concerned with the narrowness of the road and the safety of pedestrians. Help from the Town would be appreciated regarding the traffic and the condition of the road. Ms. McKenna, Precinct 6 Town Meeting Member, raised some concerns: 1) policy question of whether or not the Town should be overriding zoning laws to accommodate a LIP proposal and the need to discuss what the right level of affordable housing is; 2) unlike the Busa and Leary properties, the Fairview area is single family homes and whether the Town should push for multi-family homes in a single family home area; and 3) the proposed project will not fit in aesthetically with the location of the Minuteman National Park that has been trying to keep the area historical looking. Ms. Weiss, Interim Chair of the Housing Partnership Board, stated that the proposed project for 3 additional affordable housing units will be 3,000 square feet total, each unit will be approximately 1,000 square feet. Also, LexHAB is using their own funds and plan to build a structure that will look like a single family home that will enhance the neighborhood. The Housing Partnership Board urges the Selectmen to approve the project. Lou Sideris, Minute Man National Historic Park, is concerned about the visual impact looking from the park and battle road trail to the proposed housing. Mr. Kennedy clarified that the six parking spaces proposed are for the new structure. The existing house will use the existing parking area which is on Hayward Avenue. 67-406 Selectmen’s Meeting – July 1, 2013 Mr. Pressman, 22 Locust Avenue, does not think this neighborhood is dense after he drove down Fairview and looked on a map. He feels Lexington needs these four additional affordable housing units and hopes the Selectmen will approve. Mr. Byington, 12 Hayward Avenue, feels the proposed three-unit structure will be looming to the direct abutter. He has no objection to affordable housing but feels anything more than the existing structure would be detrimental to the neighborhood. Mr. Kelley suggested that the Board hold off on approval until the traffic issue is resolved and the policy questions and decision of the DHCD are received. Ms. Mauger reminded the Board that the Selectmen need to endorse the project in order to find out what the decision of the DHCD will be. Mr. Pato is ready to proceed. Traffic is an independent issue and he feels the new units will be insignificant to the existing traffic. Mr. Cohen feels the policy question was answered and when Community Preservation Act (CPA) funds for affordable housing were used town meeting made clear they will support funding as long as the affordable housing units qualify to be on the SHI. He reminded the Selectmen that the SHI is currently over 10 percent, but we cannot sit around and wait for affordable housing projects. The day may come when we are under 10% because of existing affordable housing units that may become condominiums. Upon motion duly made and seconded, it was voted 4-1 (Kelley opposed) to endorse the Lexington Housing Assistance Board application to the Department of Housing and Community Development’s Local Initiative Program for a comprehensive permit for the Fairview Avenue affordable housing project, as presented. Upon motion duly made and seconded, it was voted 4-1 (Kelley opposed) to sign a letter of support for the Fairview affordable housing project, as presented. The Selectmen will look into ways to improve the traffic issues on Fairview Avenue. Sustainable Lexington Update on Solar Photo Voltaic RFP Mr. Sandeen and Mr. Voss, members of the Sustainable Lexington Committee Solar Task Force, presented an update on Lexington’s Solar Project/RFP Status. On March 20 Town Meeting approved a warrant article allowing the Town to enter into 20 year agreements for the purpose of installing solar energy facilities. Cadmus Group drafted an RFP based on current industry standards and requirements specific to Lexington. The Task Force met with DPW and DPF staff on multiple occasions to solicit feedback on an appropriate RFP structure and briefed the School Committee. The draft RFP is being updated to reflect staff comments prior to submission to the 67-407 Selectmen’s Meeting – July 1, 2013 Town Manager for review by Town Counsel and the Board of Selectmen. The total “max” solar potential under the RFP is 5.6 MW (rooftop 2.6 MW and ground mount potential 3.0 MW) The Massachusetts Solar Carve Out Program is in Phase 2 with the goal of 1,600 MW of solar installations. The new solar incentives decline based on installed capacity and provides extremely strong incentive to the market to install solar energy facilities rapidly. The Sustainable Lexington Committee Solar Task Force recommends the timely review, approval and release of the RFP to maximize economic value of solar to the Town. The RFP states that the Town is under no obligation to enter into any agreements as a result of issuing the RFP and is just to gather information. The evaluation criteria will be based on maximum economic value to the Town. Lastly, timely release of the RFP provides opportunity to capture the maximum value of SREC II program incentives. Any delay may cause the Town to miss a rapidly closing window of opportunity. Mr. Pato mentioned two important points: 1) the RFP calls for an evaluation of municipal, school rooftops and/or the Hartwell Avenue Facility which is important if the Town wants to move forward; and 2) this is an opportunity to do economic analysis based on a sliding scale and get conservative view so know what will happen if come in late. Releasing the RFP and receiving proposals would provide the Town with information and actionable proposals if want to move forward. The Sustainable Lexington Committee agreed to schedule some information sessions. The Selectmen endorse moving forward with the RFP for installing solar energy facilities and look forward to the information sessions and the results of the RFP. Center Streetscape Presentation The conceptual planning was completed a year ago and the Selectmen requested information on a 3-lane versus 4-lane roadway through Lexington Center. The Selectmen will need to decide whether to move forward with a 3-lane or 4-lane roadway so that the design process can begin. Mr. Ho and Mr. Wasielewski, from BETA Group, presented the Traffic Data and Preliminary Analysis Results for the Downtown Streetscape Project. The area studied includes the Battle Green area through the center to the Woburn Street intersection. The objective was to collect and analyze traffic volumes and data on intersection crashes and evaluate future traffic alternatives. In summary, because of heavy traffic volume during peak hours, a great deal of mixing traffic and that a 3-lane roadway would degrade significantly from existing conditions, it is recommended that a 4-lane configuration be maintained. 67-408 Selectmen’s Meeting – July 1, 2013 They also reviewed several 4-lane configuration alternatives for intersections at the Battle Green, Depot Square, Waltham Street, Edison Way and the Woburn Street intersection and feel improvements are possible with the 4-lane configuration. The Selectmen all agreed to keep the 4-lane configuration. Mr. Manz feels it is important to start looking for ways to deal with bicycles and pedestrians in the center as part of the next phase. Approve FY13 Year End Budget Transfers Mr. Addelson, Comptroller, recommended that the Selectmen approve increasing the PEG Access Revolving Fund spending limit from $450,000 to $508,000. Upon motion duly made and seconded, it was voted 5-0 to increase the PEG Access Revolving Fund spending limit from $450,000 to $508,000. He also requested approval of the following FY 2013 Year End Transfers: 3% Rule Transfers Employee Benefits to Property and Liability Insurance $9,800 Employee Benefits to Economic Development Expenses $12,100 Transfers from Salary Adjustment Account Fire Personnel Services-Fire Suppression Regular Wages $240,000 Town Manager Personal Services – Regular Wages $12,000 Human Resources Personal Services – Regular Wages $14,000 Finance Personal Services – Comptroller Regular Wages $6,500 Planning Personal Services – Regular Wages $4,600 Endorse Transfers from the Appropriation Committee’s Reserve Fund DPW – Snow Removal Personal Services $189,000 DPW – Snow Removal Expenses $18,000 Town Clerk – Elections Personal Services $200 Town Clerk – Elections Expenses $3,150 Upon motion duly made and seconded, it was voted 5-0 to approve the FY 2013 Year End Transfers, as presented and recommended. 67-409 Selectmen’s Meeting – July 1, 2013 Accept Conservation Restrictions for 3 Stonewall Road and 26 Solomon Pierce Road The Conservation Commission requested the Selectmen approve a Conservation Restriction for 3 Stonewall Road to restrict a portion of land to preserve its natural, scenic and open condition in order to protect and buffer the bordering vegetated wetlands associated with Hardy’s Brook. This Conservation Restriction was originally approved by the Conservation Commission in 2003 and just recently discovered because of the sale of the property that it was never finalized. Upon motion duly made and seconded, it was voted 5-0 to approve and sign a Conservation Restriction for 3 Stonewall Road. The Conservation Commission requested the Selectmen approve a Conservation Restriction for 26 Solomon Pierce Road to expand a Conservation Restriction already existing on the property and adjacent land to preserve the natural, scenic and undeveloped condition of the area in order to protect the existing watershed and Munroe Brook. Upon motion duly made and seconded, it was voted 5-0 to approve and sign a Conservation Restriction for 26 Solomon Pierce Road. Approve Dispatchers Collective Bargaining Agreement Ms. Casey reviewed the three-year agreement reached between the Town and the Dispatchers Union for the period FY 2013-2015. The agreement provides for a 2% cost of living adjustment in each year of the agreement. Upon motion duly made and seconded, it was voted 5-0 to approve and authorize the Town Manager to sign the collective bargaining agreement between the Town and AFSCME Local 1703, Public Safety Dispatchers, for the period FY 2013 to 2015. Approve FY14 Cost of Living Adjustment for Non-Represented Employees Ms. Casey, Human Resources Director, explained the recommendation for a 2% cost of living adjustment (COLA) for Fiscal Year 2014 for all non-represented (non union) staff. This adjustment is consistent with the COLA agreed to with those unions who have settled contracts for FY2014. Upon motion duly made and seconded, it was voted 5-0 to approve and authorize, as provided under Section 9(c) of the Selectmen/Town Manager Act, a 2% cost of living adjustment for non- represented employees for Fiscal Year 2014. 67-410 Selectmen’s Meeting – July 1, 2013 Selectmen Committees Ad Hoc Cary Memorial Building Renovation Design Committee Upon motion duly made and seconded, it was voted 5-0 to appoint the following persons to the Cary Memorial Building Renovation Design Committee: Nancy Shepard, representing Cary Lecture Series Fred Johnson, representing Center Business Jeff Leonard and Sean Hagan, representing Performing Arts Donna Hooper, representing Governmental Use Len Morse-Fortier, representing Disabled Community Wendall Kalsow, representing Historical Integrity Gary Lerner, representing Community/Residents Linda Roemer, representing PEG Access Community Center Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to revise the charge for the Community Center Advisory Committee to include a Liaison from the Management Information Systems (MIS) Department and add language to allow the Town Manager to appoint a non-voting staff member to serve as Vice Chair. Community Farming Committee Upon motion duly made and seconded, it was voted 4-0-1 (Mauger abstained) to appoint Ms. Mauger as the Selectmen Liaison to the Community Farming Committee. Town Celebrations Committee Upon motion duly made and seconded, it was voted 5-0 to appoint Barbara Manfriedi to the Town Celebrations Committee to fill the unexpired term of James Shaw until June 30, 2014. Consent Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted 5-0 to approve the following water and sewer adjustment: Adjustments to Water/Sewer charges recommended by WSAB ($717.00) Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the minutes of May 20, 2013, May 30, 2013, June 3, 2013, June 10, 2013 and June 13, 2013. Executive Session Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the executive session minutes of May 20, 2013, May 30, 2013, June 3, 2013 and June 10, 2013. 67-411 Selectmen’s Meeting – July 1, 2013 Honey Dew Donuts Proclamation Upon motion duly made and seconded, it was voted 5-0 to approve and sign a proclamation th celebrating the 40 Anniversary of Honey Dew Donuts. Bench Locations Upon motion duly made and seconded, it was voted 5-0 to approve the location of six (6) teak benches; two sets of two (2) benches along Massachusetts Avenue in front of Cary Memorial Building and one set of two (2) along Massachusetts Avenue in front of the Police Station, as presented. Documents Presented 1.Lexington Solar Task Force Update to Board of Selectmen, July 1, 2013. 2.Downtown Streetscape Project – Traffic Data and Preliminary Analysis Results presented by BETA Group, Inc., July 1, 2013. Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session to discuss strategy with respect to collective bargaining related to the Fire Union, the Lexington Police Association and School Union Collective Bargaining Agreements and to reconvene in open session only to adjourn. Further the Chairman declared that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. Upon motion duly made and seconded, it was voted to adjourn at 11:15 p.m. A true record; Attest: Lynne A. Pease Executive Clerk ES7-120 EXECUTIVE SESSION June 17, 2013 PRESENT: Ms. Mauger, Chairman, Mr. Kelley, Mr. Cohen, Mr. Manz and Mr. Pato; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk. Executive Session Police Dispatch Agreement Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session to discuss strategy with respect to coalition bargaining related to the Public Safety Dispatchers Union. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. And further that the Board will reconvene in Open Session. ALSO PRESENT: Ms. Casey, Human Resources Director Ms. Casey, Human Resources Director, reviewed the tentative 3 year agreement for AFSCME Local 1703-Public Safety Dispatchers. The tentative agreement is for FY2013 to FY2015 and includes a 2% increase to base wage each year and language regarding direct deposit, longevity and personal leave. All Selectmen support the proposed agreement. Ms. Casey left the meeting. Litigation Settlement for Marine & Shale Superfund Site Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session to discuss pending litigation regarding the Marine and Shale Superfund Site settlement. Further, that as Chairman I declare that an open meeting discussion may have a detrimental effect on the litigating position of the Town. Mr. Valente explained that Town Counsel has advised that the Town agree to this settlement regarding waste that was hauled in 1988 from 201 Bedford Street and ended up in Louisiana and now the Louisiana Department of Environmental Protection is going after responsible parties to pay for cleanup of the site. Upon motion duly made and seconded, it was voted 5-0 by roll call to agree to the proposed settlement of the Marine Shale Processors Site PRP Group, dated April 25, 2013, in the amount of $4,000, and authorize the Town Manager to sign the settlement documents as negotiated and approved by Town Counsel. Upon motion duly made and seconded, it was voted 5-0 by roll call to adjourn at 6:25 p.m. A true record; Attest: Lynne A. Pease Executive Clerk ES7-121 EXECUTIVE SESSION July 1, 2013 PRESENT: Ms. Mauger, Chairman, Mr. Kelley, Mr. Cohen, Mr. Manz and Mr. Pato; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk. Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session at 10:47 p.m. to discuss strategy with respect to collective bargaining related to the Fire Union, the Lexington Police Association and School Union Collective Bargaining Agreements and to reconvene in open session only to adjourn. Further the Chairman declared that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. Also Present: Ms. Casey, Human Resources Director Lexington Police Association Mr. Valente and Ms. Casey updated the Board on negotiations with the Police Association. The following issues have stalled negotiations and the dispute is now in arbitration: restructuring of the Patrol Officer salary table, night shift differential, holidays, hazardous pay and career incentive pay. Fire Mr. Valente and Ms. Casey updated the Board on negotiations with the Fire Union negotiations. They are hoping to settle soon with Fire which will help to strengthen position with Police Association. School Union Contracts Mr. Valente provided a bargaining update on the School Unions. Negotiations are going well and the Schools have been able to get some important language changes. Documents Received 1.Confidential Status Report on Lexington Police Associated, July 1, 2013. 2.Confidential – Total Compensation in Lexington and Comparable Communities for Police Captains and Lieutenants for FY13, July 1, 2013. 3.Confidential – Total Compensation in Lexington and Comparable Communities for Firefighters for FY13, July 1, 2013. 4.Confidential – Bargaining Update: School Unions, June 27, 2013. Upon motion duly made and seconded, it was voted 5-0 by roll call to return to open session at 11:15 p.m. A true record; Attest: Lynne A. Pease Executive Clerk TIME SEQUENCE FOR FY14 STREET ACCEPTANCE 1. November 4, 2013 Vote of intent to layout by the Board of Selectmen; Board of Selectmen to sign "Notice of Intention to Layout" and notify Planning Board and Constable; 2.January 8, 2014 By this date, written notice delivered to abutters by Constable informing them that the Board of Selectmen intend to vote to layout as public way; 3.January 27, 2014 Public Hearing by Board of Selectmen in regard to their intent to layout public ways; 4.February 10, 2014 Vote to layout public ways by Board of Selectmen; 5.February 24, 2014 On or before this date layout plans filed with the Town Clerk by the Town Engineer; 6.March 10, 2014 After this date and before the close of Town Meeting, acceptance of the layout by the Town at a Town Meeting. Within thirty (30) days of the date of acceptance of layout by the Town Meeting, adoption of an Order of Taking by eminent domain by the Board of Selectmen and an award of damages, if any; 7. Within thirty (30) days of adoption of the Order of Taking, recording in Registry of Deeds of said Order and any betterment by the Town Engineer. Approved by the Board of Selectmen at its meeting on July 29, 2013. July 29, 2013 Major Steven Babb GCCS-AF Program Manager United States Air Force 11 Barksdale Street Hanscom AFB, MA 01731-1700 Dear Major Babb: The Selectmen and Town of Lexington would like to congratulate you and thank you for your dedicated service to the United States Air Force and our nation. For 20 years, the Air Force has benefited from your exemplary leadership and dedication. We offer our warmest regards and best wishes for you and your wife, Lisa, in all your future endeavors. Sincerely, Deborah N. Mauger Chairman DNM/lap ȸɓɐɝɠɏɖ ɂ. Ɂɏɣɕɓɠȷɖɏɗɠɛɏɜ, ȶɝɏɠɒ ɝɔ ɇɓɚɓɑɢɛɓɜ Lexington Battle Green, the Birthplace of American Liberty, and the site of Certificate of Authenticity retirement from Active Duty from the United States Air Force. This is to certify on July 17, 2013, the Town of Lexington, Massachusetts flew this American Flag over ȵɛɓɠɗɑɏ»ɡ ɝɚɒɓɡɢ ɥɏɠ ɛɓɛɝɠɗɏɚ ɥɖɓɠɓ ɢɖɓ ɀɓɦɗɜɕɢɝɜ Ɂɗɜɣɢɓɛɓɜ ɛɗɚɗɢɗɏ ɑɝɜɔɠɝɜɢɓɒ the British Army on April 19, 1775 in the opening shots of the American Revolution. This American flag is presented to MAJOR STEVEN J. BABB, on the occasion of his Robert Hutchinson Obituary: Robert HutchinsonÓs Obituary by the The Lexington Minute...Page 1of 1 Robert Hutchinson Robert M. Hutchinson, 70, of Mashpee, formerly of Lexington, passed away on July 21, 2013 while surrounded by his family. He was the beloved husband of Deborah (Hall) Hutchinson to whom he was married 45 years. Robert was raised in Savin Hill, Dorchester and attended the Boston Latin School. He graduated from UMass Amherst and received his Masters Degree in Public Administration from the University of Bridgeport. He served in the US Marine Corps from June 1964 until August 1967 and earned the rank of Captain after his tour in Vietnam. Robert always worked in the public sector as a city manager in Connecticut and in Lexington, MA. He also was appointed by three Massachusetts governors, both Democrat and Republican, to head different state agencies. He was a voracious reader, loved swimming and tennis and in his younger years was an avid racquetball player. Robert loved life and cared deeply about his family and fellow man. In addition to his wife he is survived by his children, Robert P. Hutchinson and his wife Tavery of Lexington, Matthew J. Hutchinson and his significant other, Patricia Laca of Livermore, CA, and Sarah M. Hutchinson and her husband, Trent Bordok of Del Mar, CA; his 8 grandchildren, Robert, Katherine, and Ryan Hutchinson; Julia and Cameron Hutchinson and Adeline, Colton and Brennan Bordok; his two sisters, Ann Marie Hogan of Plymouth and Eileen Gineitis of Milton; and his brother, Paul Hutchinson of Mashpee. He is the brother of the late Jean Jacobsen. Visiting hours will be from 4-7 pm on Thursday, July 25, 2013 in the Chapman, Cole & Gleason Funeral Home, 74 Algonquin Ave. at Route 151, Mashpee. A funeral Mass will be celebrated at 10:00 a.m. on Friday, July 26th at Christ the King Church, Jobs Fishing Rd., Mashpee followed by burial at Massachusetts National Cemetery in Bourne. In lieu of flowers, donations in Roberts memory may be made to the Marine Corps Scholarship Foundation, 909 N. Washington St., Suite 400, Alexandria, VA, 22314 or www.mcsf.org. For on-line guest book and directions, please visit www.ccgfuneralhome.com Published in The Lexington Minuteman from July 23 to July 30, 2013 http://www.legacy.com/obituaries/wickedlocal-lexington/obituary-print.aspx?n=robert-hut...7/26/2013