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Home My WebLink About2013-04-08 BOS Packet - Released SELECTMEN’S MEETING Monday, April 8, 2013 Selectmen Meeting Room 6:30 p.m. AGENDA 6:30 p.m. PUBLIC COMMENT (5 min.) 6:35 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.) 6:40 p.m. TOWN MANAGER REPORT (5 min.) 6:45 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION 1.Article Positions (5 min.) a.Article 23, Prior Year Bills 2.Community Farm Committee Discussion (10 min.) 3.Discussion/Letter of Support – Transportation Financing Bill (10 min.) 4.Committee Appointments/Resignations (5 min.) a.Human Rights Committee- resignation th b.300 Committee – resignations/appointments/increase membership 5.Town Manager Appointment – Historical Commission and Board of Health (5 min.) 6.Future Meetings (5 min.) 7:25 p.m. CONSENT AGENDA (5 min.) 1.Water and Sewer Commitments and Adjustments 2.Approve Annual Little League Parade Plans 3.Approve One-Day Liquor License – Finlandia Foundation 4.Approve One-Day Liquor License – Lexington Catholic Youth 5.Approve One-Day Liquor License – St. Nicholas Green Orthodox Church 6.Approve One-Day Liquor License – Compass for Kids 7.Sign Minuteman Cane Proclamation for 2013 8.Approve Minutes 9.Approve Executive Session Minutes 7:30 p.m. ADJOURN The next meeting of the Board of Selectmen is scheduled for Wednesday, April 10, 2013 at 6:30 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Devices Available on Request All agenda times and the order of items are approximate and subject to change. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/8/13 STAFF: Lynne Pease ITEM NUMBER: I.1 SUBJECT: Article Positions EXECUTIVE SUMMARY: Attached is the current list of article positions. Carl will review items under Article 23 – Appropriate for Prior Years’ Unpaid Bills. See attached Item Summary. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office YesYesYesYesYesYesYesYesYesYesYesYesYes YesYesNoYesYesYesYesYesWaitYesYesYesYes YesYesWait YesYesYesYesYesYesYesYesYesYes YesYesYesYesYesYesYesYesNoNoYesYesYes YesYesYesYesYesYesYesYesYesYesYesYesYes TIONDM PK NC HM JP AC CEC SC TATIONDM PK NC HM JP AC CEC SC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes IP – Discuss 4/1 IPDiscuss 4/1 ARTICLE POSITIONS 2013 ANNUAL TOWN MEETING e Program Yes Yes Yes Yes Yes 2014 Operating Budget Yes Yes Yes Yes Yes FY2014 Enterprise Funds Archives and Records Management/Conservation CPA Conservation Restriction Enforcement Funds; Cary Memorial Building Upgrades Muzzey Senior Center Upgrade – Phase 3 Visitor Center – Design Phase Park and Playground Improvements Park Improvements – Athletic Fields Lincoln Park Field Improvements Lexington Center Pocket Park and Ancillary Costs Merriam Hill Preservation Project Moon Hill National Register Nomination Project Greeley Village Front Doors LexHAB Set-Aside Funds for Acquisition of Community Housing ACROSS Lexington BudgetsRevolving Funds Preservation Committee Operating Budget and CPA Projects: a)b)c)d)e)f)g)h)i)j)k)l)m)n) ARTICLE SPECIAL TOWN MEETING PRESEN Article 2 Land Purchase off Marrett Road Yes Yes Yes Yes Yes ARTICLE FINANCIAL ARTICLES PRESENTAArticle 4 Appropriate FYArticle 5 Appropriate Article 6 Appropriate for Senior ServicArticle 7 Establish and Continue Departmental Article 8 Appropriate the FY2014 Community YesYesYesYesAll YesYesYesYesAll YesYesYesYesAll YesYesYesYesAll YesYesYesYesAll ESENTATIONDM PK NC HM JP AC CEC SC Yes Yes Yes Yes Yes Pres. 3/20 Pres. 3/20 Pres. 3/27 n and Engineering Pedestrian/Bicycle Route System Buckman Tavern Restoration and RenovationWright Farm Debt Service Administrative Budget Fire Pumper Replacement Cary Memorial Library RFID Conversion Project Head End Equipment Replacement – Phase IV MIS Technology Improvement Program – Phase II Network Redundancy and Improvement Plan Replace Townwide Telephone Systems – Phase II Townwide Electronic Document Management System – Phase III Hastings Park Gazebo Rehabilitation/DesigStreet Improvements and Easements Townwide Culvert Replacement Storm Drainage Improvements and NPDES Compliance DPW Equipment Replacement Hastings Park Irrigation Hydrant Replacement Program Comprehensive Watershed Stormwater Management Study and Implementation Townwide Signalization Improvements o)p)q) - Pine Meadows Equipment and Equipment a)b)c)d)e)f)g)h)i)j)k)l)m)n)o)p) ARTICLE FINANCIAL ARTICLES (continued) PRArticle 9 Appropriate for Recreation Capital Projects Article 10 Appropriate for Municipal Capital Projects Wait All YesAll YesAll Wait All Yes Yes Yes Yes Yes All ESENTATIONDM PK NC HM JP AC CEC SC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes School Capital Projects Hartwell Avenue Infrastructure – Engineering and Easements Sidewalk Improvements and Easements Concord Avenue Sidewalk Construction and Easements Municipal Building Envelope and Systems School Building Flooring Program School Interior Painting Program School Window Treatments Extraordinary Repair School Paving Program Lexington High School Overcrowding – Phase 3 Engineering and Improvements School Security Standardization Installed Wall Units – Air Conditioner School Building Envelope and Systems Program Clarke Middle School Bus Loop Hastings School Kitchen Renovation Print Shop Renovation Public Facilities F350 Vehicle Public Facilities Bid Documents Human Resources Office Renovation q)r)s)Improvements Improvements and Equipment Projectsa)b)c)d)e)f)g)h)i)j)k)l)m)n)o) ARTICLE FINANCIAL ARTICLES (continued) PRArticle 11 Appropriate for Water System Article 12 Appropriate for Wastewater System Article 13 Appropriate for Article 14 Appropriate for Public Facilities Capital ESENTATIONDM PK NC HM JP AC CEC SC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Wait Wait IP Yes Yes Yes Yes Yes HC Pres. 3/20 Yes Yes No No Yes Yes Yes Yes Yes Yes Premiums Yes Yes Yes Yes Yes on Fund IP Yes Yes Yes Yes Yes ppropriate To and From Supplemental Annual Allowance paragraph 11), Increasing Minimum Monthly Allowance Insurance Liability Fund Specified Stabilization Funds Stabilization Fund BudgetsImprovements Warrant Deeds (Solar Energy Purchasing) Delay Bylaw Voting ARTICLE GENERAL ARTICLES PRESENTATIONDM PK NC HM JP AC CEC SC ARTICLE FINANCIAL ARTICLES (concluded) PRArticle 15 Appropriate Bonds and Notes Article 16 Accept MGL Chapter 32, Section 101, Article 17 Accept MGL Chapter 32, Section 12(2)(d Article 18 Appropriate to Post Employment Article 19 Rescind Prior Borrowing Authorizations Hold Article 20 Establish and AArticle 21 Appropriate to StabilizatiArticle 22 Appropriate from Debt Service Article 23 Appropriate for Prior Years’ Unpaid Bills IP Article 24 Amend FY2013 Operating and Enterprise Article 25 Appropriate for Authorized Capital Article 26 Establish Qualifications for Tax Deferrals Yes Yes Yes Yes Yes Article 27 Approve Town Seal Yes Yes Yes Yes Yes Article 28 Amend General Bylaws – Town Meeting Article 29 Amend General Bylaws – Contracts and Article 30 Amend General Bylaws – Trees Tree Pres. 3/18 Yes No Yes Yes Yes Article 31 Amend General Bylaws – Demolition Article 32 Amend General Bylaws – Electronic Article 33 Climate Change Resolution Yes Yes Yes Yes yes ARTICLE ZONING/LAND USE ARTICLES PRESENTATIONDM PK NC HM JP AC CEC SC Article 34 Amend Zoning By-Law Yes Wait Yes Yes Wait AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:PRESENTER:ITEM NUMBER: April 8, 2013 Carl F. Valente I.1(a) Rob Addelson SUBJECT: Article Positions – Article 23-Prior Year Bills EXECUTIVE SUMMARY: Recently, the vendor who repairs the Town’s streetlights presented the DPW with invoices from FY10-12. The reason for the delay in billing had to do with a change in company ownership and new billing software. FINANCIAL IMPACT: $ 24,540 RECOMMENDATION / SUGGESTED MOTION: Move to recommend to Town Meeting to approve the payment of prior year bills, to be financed through the FY2013 Public Works Budget STAFF FOLLOW-UP: TMO and Finance Prepared by cfv AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/3/13 STAFF: Lynne Pease ITEM NUMBER: I.2 SUBJECT: Community Farm Committee Discussion EXECUTIVE SUMMARY: You will begin a discussion for a Community Farm Committee. Deb will email a charge to you over the weekend for review. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office DRAFT COMMUNITY FARMING COMMITTEE Members: 5 Appointed by: Board of Selectmen Length of term: 3 years Meeting times: As necessary The Community Farming Committee (the ‘Committee’) will monitor the operations of any entity operating a community farm on Town-owned land. The Committee shall make regular reports to the Board of Selectmen that include an evaluation of the operator(s): Operational/site plan; Educational programming; Financial condition; Environmental practices; Compliance in meeting contract requirements; and Public benefits of community farming activities Description: The Committee shall make recommendations to the Board of Selectmen about any changes to be made to any aspect of community farming that could further benefit the community. These community farming activities do not include the community gardens that are located on Town-owned land under the jurisdiction of the Conservation Commission. Members of the Committee may also serve as members of the Evaluation Committee designated by the Town Manager to recommend, in response to a Request for Proposals, an organization to operate community farming activities on Town-owned land. Any and all recommendations of the Committee, including funding recommendations, shall be made only to the Board of Selectmen unless the Selectmen direct otherwise The Board of Selectmen may choose whether to further these recommendations, including presenting the request to Town Meeting, based on the Board’s determination of what is in the best interest of the community. Criteria for membership: The Committee shall consist of citizens with sufficient background to understand the financial and operational activities of a community farm, as well as an understanding of the benefits of community farming. Staff support: Board of Selectmen’s Office Ex Officio/liaisons (non-voting): Town Manager’s designee Prior to serving as a member of this Committee, appointees are required to: 1.Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk. 2.Provide evidence to the Town Clerk that the appointee has completed the on- line training requirement required by the Conflict of Interest Statute. Further, to continue to serve on the Committee, the member must acknowledge every two years completion of the on-line training requirement. Ref: The Board of Selectmen adopted the charge for the Community Farming Committee on ____________________________. The Selectmen voted to designate members of the Community Farming Committee Special Municipal Employees on ________________________. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:PRESENTER:ITEM NUMBER: April 8, 2013 Carl F. Valente I.3 SUBJECT: Discussion/Letter of Support- Transportation Financing Bill EXECUTIVE SUMMARY: Both the Governor and Legislative Leadership have m ade transportation financing proposals. Given that the Governor is suggesting he may veto the Legislative Leadership proposal if it comes to his desk in the current form, it would be useful if the Selectmen indicated to our State representative and senators the Board’s position on this important matter. As a point of reference, in the widely respected 2007 report (excerpt attached) of the Massachusetts Transportation Financing Commission, it found: “a transportation funding gap in Massachusetts of $15 to $19 billion to bring our existing assets to a state of good repair. These estimates include operating as well as capital needs. These numbers do not include ANY expansions or enhancements. Also attached is a summary of the Legislative Leadership’s proposal. This proposal does not appear to be comprehensive nor would it provide meaningful progress in maintaining transportation infrastructure as Lexington struggles with its economic development efforts that are so closely tied to the regional transportation system. Based on the Board’s direction, staff will draft letters to our State representatives. FINANCIAL IMPACT: NA RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: TMO Prepared by cfv AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/8/13 STAFF: Lynne Pease ITEM NUMBER: I.4 SUBJECT: Committee Appointments/Resignations 1.Resignation – Human Rights Committee th 2.Appointment/Resignation/Increase Membership – 300 Anniversary Celebration Committee EXECUTIVE SUMMARY: Mr. Kent has indicated that he is no longer able to serve on the Human Rights Committee. th The 300 Anniversary Celebration Committee has requested that the membership of the committee be increased to 15 from 13. They also request that you accept the resignations of Margaret Counts-Klebe and Lawrence J. Link and appoint the following members: Polly Kienle th Committee Melanie Lin, Geetha Padaki and Carin Casey. See attached letter from the 300 FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to accept the resignation of Robert Kent from the Human Rights Committee, effective immediately. th Motion to increase the membership of the 300 Anniversary Celebration Committee from 13 to 15. th Motion to accept the resignations of Margaret Counts-Klebe and Lawrence Link from the 300 Anniversary Celebration Committee, effective immediately. th Motion to appoint Polly Kienle, Melanie Lin, Geetha Padaki and Carin Casey to the 300 Anniversary Celebration Committee, effective immediately. STAFF FOLLOW-UP: Selectmen’s Office Page 1of 1 Lynne Pease From:Linda Vine Sent:Friday, March 29, 2013 3:20 PM To:Lynne Pease; 'Albert Zabin'; (bonniebrodner@aol.com); (vumip1@gmail.com); Al Zabin (ajzabin@gmail.com); Emily Lavine; Hank Manz; jkhtan1@msn.com; Linda Vine; mbuttaro@sch.ci.lexington.ma.us; Michael McLean; Robert Kent (robertkent00@comcast.net); Sean Osborne (sd02591@gmail.com) Subject:Resignation Al & Lynne, I spoke with Bob Kent today and he is no longer able to serve on the Human Rights Committee. He sends his regrets to all. Linda Linda Crew Vine DeputyTown Manager Town of Lexington 1625 Massachusetts Avenue Lexington, MA02420 (781) 862-0500, ext.243 lvine@lexingtonma.gov When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. 4/1/2013 P OLLY E.K IENLE 18 Eliot Rd., Lexington, MA 02421 Tel: (781) 862-2385; Email: PollyKienle@hotmail.com ________________________________________________________________ S UMMARY OF Q UALIFICATIONS Over a decade of experience in non-profit work settings that demand a high degree of organization, flexibility, initiative, creativity, and teamwork Communicate with ease and pleasure, whether in writing or in person, formal or informal settings Expertise in designing creative and effective program publicity materials (MS Publisher, Adobe InDesign, Adobe Photoshop) Experience with use of social media as publicity tool (Facebook, Constant Contact) Combine familiarity with Lexington community resources and organizations, gained through museum and public service positions, with three year’s programming experience at a local cultural institution R ELEVANT W ORK H ISTORY th Town of Lexington 300 Anniversary Events Planning Committee (September 2011-present) Invited to join planning committee as public history consultant; project manager for Lexington Mass Memories Road Show (UMass Boston state-wide digital history initiative), March 2013 National Park Service Ranger, Interpretation, Minute Man National Historical Park, Concord, MA (May 2009-present) As front-line representative of the National Historical Park, collaborate with colleagues to create and present formal programming and informal interpretation at a variety of sites and locations using a wide range of interpretive techniques Conduct education programming for school groups and collaborate with education team to improve offerings Manage two busy visitor centers with high-volume tour group and individual traffic; duties include: informal visitor contacts and customer service; running multi-media presentation and related crowd control; trouble-shooting AV equipment and other minor maintenance; supervising and delegating tasks to volunteers; shop sales Responsible for payroll, hours logs maintenance, team scheduling, and individual task planning and scheduling for team of 20 interpretation and curatorial staff at Minute Man NHP Public Programs Coordinator, Department of Exhibitions and Audience Development, National Heritage Museum, Lexington, MA (March 2009-present) Develop, plan, and conduct all public programming for the mid-sized American history museum Identify, contact, negotiate with, contract with external instructors, craft demonstrators, performers 1 Design and conduct public programs such as interactive and hands-on gallery talks, family programs, pre-school programs, sometimes in collaboration with other staff Write publicity text for all programs, used on website, in newsletter, in blog entries, in press materials; also Facebook and Twitter posts Coordinate volunteer and intern programs at NHM Museum Teacher, National Heritage Museum, Lexington, MA (April 2007- present) Teach museum programs related to all permanent and short-term exhibitions to all audiences Develop and conduct education programs on the local roots of the causes and consequences of American Revolution for grades 3-8 Co-Coordinator, Safe Routes to School Program, Bowman Elementary School, Lexington (September 2008-August 2011) Implemented national program that promotes safety, wellness, and environmental protection in the arena of student travel to and from school through monthly topical student-parent events and pedestrian and bicycle safety training for elementary school children in collaboration with Mass Rides and Boston Walks Responsible for program development and publicity in school and town community Recruited and trained volunteers who support events and trainings Collaboration with Town of Lexington environmental and public transportation committees towards goal of institutionalizing Safe Routes program in town elementary and middle school curriculum, to reduce emissions in the community, and to promote bus-ridership Consulting Historian and Docent, Lexington Historical Society, Lexington, MA (June 2007-April 2009) Research Associate, EU-Funded Project “Crime and Culture”, University of Konstanz, Germany, Department of History and Sociology (January 2006- August 2006) Coordinated communications between 6 research teams in 6 different European countries; in addition, translation and editing of all publications in qualitative sociological study examining the cultural dimension of corruption Office Manager, Chair for the Sociology of Culture, Religion, and Knowledge, Prof. Dr. Hans Georg Soeffner, Department of History and Sociology, University of Konstanz, Germany, (January 2005-August 2006) Managed office of Professor Soeffner and his five Assistant Lecturers – coordinated communications, office support, and travel; oversaw publications; maintained records; monitored office budget; hired and managed payroll for multiple student research assistants Instructor and Curriculum Developer, Department of History and Sociology, University of Konstanz, Germany (1999-2005) 2 Planned and conducted three undergraduate and six graduate courses in Eastern and Central European history Trainer for English as a Foreign Language and German as a Foreign Language at Sprachen & Wirtschaft Training, Meersburg, Germany (1998-2003) E DUCATION State Certification in Theory and Practice of Higher Education Teaching, State Center for Higher Education Teaching, Baden-Württemberg, Germany (spring 2004 – fall 2005) Magister Artium, University of Konstanz, Germany (with preliminary certification for secondary school teaching – ‘erstes Staatsexamen’) (1998) Major Subjects: History; German Language and Literature Minor Subjects: Theory of Secondary Education; English Language and Literature Preliminary Studies in Major Subject History, University of Konstanz, Germany (Grundstudium) (1992-93) Studies in German Language and Literature as Guest Student (1991-92) (coursework and Bryn Mawr degree equivalent to Preliminary Studies (Grundstudium) in Major Subject German Language and Literature), University of Konstanz, Germany German Academic Exchange (DAAD) Fellowship, University of Konstanz, Germany (1989-1990) Coursework in German Literature, French Literature, Literary Theory, language studies A.B. Cum Laude with honors, Bryn Mawr College, Bryn Mawr, Pennsylvania Major Subjects: French Language and Literature; German Studies (May 1989) D IGITAL C OMMUNICATION S KILLS Mastery of a range of productivity, presentation, and graphics software including: Microsoft Office suite (incl. PowerPoint, Excel, Microsoft Publisher and Microsoft Access); Adobe Photoshop and InDesign; database software PastPerfect and MIMSY; social networking tools including Facebook and Twitter; particular interest in working with marketing tools such as Constant Contact and online media outlets R EFERENCES Hilary Anderson Stelling, Director of Exhibitions and Audience Development, National Heritage Museum, Lexington, MA Leslie Obleschuk, Director of Interpretation and Education, Minute Man National Historical Park, Concord, MA Carolyn Goldstein, former Curator and Historian, Lowell National Historical Park, Lowell, MA 3 HFFUIB!QBEBLJ-!QNQ-!DQJN DBSFFS!TVNNBSZ! !26,!zfbst!pg!Cvtjoftt!Bobmztjt!'!Jogpsnbujpo!Ufdiopmphz!fyqfsjfodf! !23,!zfbst!pg!Qspkfdu0Qsphsbn!Nbobhfnfou!fyqfsjfodf! !Fyufotjwf!fyqfsjfodf!jo!tpguxbsf!efwfmpqnfou-!jnqmfnfoubujpo!boe!efqmpznfou!qspkfdut! !Qspwfo!bcjmjuz!up!nbobhf!boe!mfbe!nbusjy!ufbnt!bdsptt!hmpcbm!tjuft! !QNQ!Dfsujgjdbujpo!gspn!uif!Qspkfdu!Nbobhfnfou!Jotujuvuf! 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Bqsjm!3124!Qbhf!3!pg!3 TH 300 ANNIVERSARY CELEBRATION COMMITTEE (Subcommittee of the Town Celebrations Committee) Members: 7-13 Appointed By: Board of Selectmen Length of Term: Until celebration complete in 2013 Appointments Made: Meeting Times: Description: This Committee will: th Assess public interest in pursuing a townwide celebration to commemorate the 300 year of Lexington’s founding Recommend a series of events to celebrate Lexington’s tercentennial Oversee the implementation of the events Criteria for Membership: Passion for Lexington history; representatives of historical educational, cultural and civic organizations Ref.: Adopted by the Board of Selectmen and designated as Special Municipal Employees at its meeting on January 8, 2007. Selectmen approved removing requirement to establish a non-profit corporation to raise necessary funds to support the events at its meeting on February 14, 2011. 4/5/2013 Page 3 of 113 E-mail msmt4barry@verizon.netlexcoin@rcn.comthecoburns@aol.commargck@yahoo.commacduff106@rcn.comdhooper@lexingtonma.govjhundley@sch.ci.lexington.ma.ushundleyjane@gmail.com(w) kollen@ci.lexington.sch.ma.usko llen1@verizon.netalbertlink@verizon.netcsmeadow@comcast.nettmorrisett@gmail.comsrrockwell@juno.comvan.seasholes@gmail.comjess@shininghours.com (f) 781-863-5024cell 781-929-6354cell 781-223-4417(fw) 781-863-5829cell 617-698-4449cell 781-879-0500781-863-2233cell 781-254-2525 (h) 781-862-5853cell 781-760-4560 (h) 781-862-9289(h) 781-863-6285(h) 781-862-4933(h) 781-862-9166(h) 781-538-5388(h) 339-970-1940(h) 781-538-5476(h) 781-862-1907(h) 781-862-0489(h) 781-861-9612(h) 781-861-7190 Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02421Lexington, MA 02420Lexington, MA 02421Chelmsford, MA 01863Cambridge, MA 02138Lexington, MA 02421Lexington, MA 02421Lexington, MA 02420Lexington, MA 02420Lexington, MA 02421 83 East Street10/2010(w) 781-863-150066 Liberty Avenue7/201294 Winter Street7/20124 Fairland Street9/201012 Vaille Avenue10/2010(w) 781-861-2575290 Wellman Avenue1/200713 Ash Street1/2012cell 617-331-95159 Chase Avenue12/2012cell 781-879-489321 Valleyfield Street1/20121505 Mass. Avenue, Unit 158/2010143 Cedar Street8/2010 lebration Committee Liaison159 Burlington StreetTown Clerk1625 Massachusetts Avenue1/2007Chair366 Lowell Street1/2007(w)781-863-1233 Selectmen7-13 Members, until celebration 2013 TCC Appointed By:Member/Terms: 300th Anniversary Ce NameRepresenting/TitleAddressService DatesTelephone Nos.Fax Suzanne E. BarryEric H. CarlsonKimberly W. CoburnMargaret Counts-KlebeMary E. GillespieDonna HooperJane Denise HundleyRichard KollenLawrence J. LinkCheryl MeadowTanya MorrisettSusan RockwellErnest Van B. SeasholesJessie Steigerwald AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE:STAFF:ITEM NUMBER: April 8, 2013 Carl Valente I.5 SUBJECT: Town Manager Appointments: Historical Commission and Board of Health EXECUTIVE SUMMARY: I am requesting that the Board approve the Town Manager’s appointment of: 1.John Flynn to the Board of Health. He has been a member since 2010 2.Wendall Kaslow to the Historical Commission. He has been a member since 2007 FINANCIAL IMPACT: None RECOMMENDATION / SUGGESTED MOTION: Move to approve the Town Manager’s appointments of: John Flynn to the Board of Health and Wendall Kaslow to the Historical Commission. STAFF FOLLOW-UP: TMO AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/8/13 STAFF: Lynne Pease ITEM NUMBER: I.6 SUBJECT: Future Meetings EXECUTIVE SUMMARY: Attached are calendars for April 2013 through August 2013 showing holidays, vacations I am aware of and current meetings scheduled. Bring your calendars and be prepared to pick some meeting dates, including Goal Setting and a Homes Fund Hearing for the property at 561-563 Mass. Avenue. Suggested dates for Goal Setting are: June 18, 19, 20, 25 or 26. Suggested date for the Homes Fund Hearing is May 6. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office 67 131420212728 4/4/2013 10:11 AM Sat/Sun 1234 May 2013 5 121926 567891011 SMTWTFS 1213141516171819202122232425262728293031 Friday April 2013 4 111825 123456 78910111213 SMTWTFS 1415161718192021222324252627282930 Thursday 1 3 101724 BOS Wednesday 29 162330 Tuesday 8 152229 ril 1 p A BOSBOS Monday Patriots Day April 2013 selectmen's 45 111218192526 1 4/4/2013 10:11 AM Sat/Sun Carl-vacation Norman-vacationNorman-vacation June 2013 3 10172431 23456789101112131415 SMTWTFS 161718192021222324252627282930 Norman-vacation Friday 1234 May 2013 29 162330 567891011 SMTWTFS 1213141516171819202122232425262728293031 Thursday Carl-vacation 2 8 1 152229 y Ma Norman-vacation Wednesday Carl-vacation 7 142128 Tuesday 6 132027 Monday Memorial Day Norman-vacation May 2013 selectmen's 289 151622232930 June 1 4/4/2013 10:11 AM Sat/Sun July 2013 123456 7 142128 78910111213 SMTWTFS 141516171819202122232425262728293031 1 Friday June 2013 6 132027 23456789101112131415 SMTWTFS 161718192021222324252627282930 Thursday 3 5 121926 Wednesday 4 111825 Tuesday 3 101724 Monday June 2013 selectmen's 67 131420212728 123 4/4/2013 10:11 AM Sat/Sun August 2013 5 121926 45678910 SMTWTFS 111213141516171819202122232425262728293031 Friday July 2013 4 111825 123456 78910111213 SMTWTFS 141516171819202122232425262728293031 July 4th Thursday 4 3 10172431 Wednesday 29 162330 Tuesday 8 1 152229 y Jul Monday July 2013 selectmen's 34 10111718242531 4/4/2013 10:11 AM Sat/Sun Lynne-Vacation September 2013 29 162330 1234567891011121314 SMTWTFS 15161718192021222324252627282930 Friday 123 August 2013 8 152229 ust 1 g Au 45678910 SMTWTFS 111213141516171819202122232425262728293031 Thursday 5 7 142128 Lynne-Vacation Wednesday Lynne-Vacation 6 132027 Tuesday 5 121926 Monday August 2013 selectmen's AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/1/13 STAFF: Lynne Pease ITEM NUMBER: C.2-9 SUBJECT: Consent EXECUTIVE SUMMARY: 2.Approve the Annual Little League Parade Plans for Saturday, April 27, 2013 from 9:00 a.m. to approximately 11:00 a.m. as stated in a letter dated April 2, 2013. Police, Fire, DPW and Town Manager have reviewed and approved this request. 3.Approve a one-day liquor license for Finlandia Foundation to serve beer and wine at a Vappu Party on Saturday, May 11, 2013, from 5:00 p.m. to 12:00 midnight at the Depot Building. 4.Approve a one-day liquor license for the Lexington Catholic Youth of Sacred Heart and St. Brigid to serve beer and wine at a dinner/dance for youth scholarship fundraising on Saturday, May 4, 2013, from 6:30 p.m. to 10:30 p.m. at the Sacred Heart Parish Center, 21 Follen Road. 5.Approve a one-day liquor license for the St. Nicolas Green Orthodox Church to serve beer and wine at a wedding reception on Saturday, June 1, 2013, from 5:00 p.m. to 11:00 p.m. at St. Nicholas Church, 17 Meriam Street. 6.Approve a one-day liquor license to Compass for Kids to serve all alcohol for the Club Shake It Fundraiser on Saturday, June 15, 2013, from 7:00 p.m. to 11:30 p.m. at Lower Hayden Field, Worthen Road. See suggested letter with stipulations to liquor approval 7.Sign the 2013 Minuteman Cane Proclamation. 8.Approve the Minutes of February 25, 2013 and March 11, 2013. 9.Approve the Executive Session minutes of March 11, 2013. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the Consent Agenda. STAFF FOLLOW-UP: Selectmen’s Office Lexington Little League Shane Arnold Tel: (781) 799-8593 President email: lexyouthbbsb@gmail.com April 2, 2013 Deborah Mauger Chairperson, Board of Selectmen Town of Lexington Town Office Building Lexington, MA 02420 Dear Ms. Mauger, The Lexington Recreation Department and Lexington Little League are now making plans for the Annual Little League Parade to kick off the 2013 season. The scheduled date is Saturday, April 27, 2013 forming at 9:00 a.m. at Muzzey Field and stepping off at 9:30 a.m. The route will follow Mass. Ave. through the Center, then down Muzzey St. ending at the Fitzgerald Field/ Little League Center #4 ball field off Park Drive. Immediately following the parade there will be a brief Opening Day Ceremony at the field. The entire event should last until 11:00 a.m. In the event of rain, the program will be canceled. We would appreciate receiving permission from the Board of Selectman to conduct these activities on Saturday, April 27, 2013. Furthermore, we would like to extend an invitation to you and the entire Board to participate in the parade and opening ceremonies. Thank you for your time and consideration. I look forward to hearing from you at your earliest convenience. If you have any questions, please feel free to give me a call at (781) 799-8593. Sincerely, Shane Arnold President, Lexington Little League Cc: Peter Coleman, Recreation Supervisor Karen Simmons, Director of Recreation LEXINGTON, MASSACHUSETTS 02420 Page 1of 1 Lynne Pease From:Lynne Pease on behalf of selectmen's Sent:Tuesday, April 02, 2013 2:04 PM To:Manuel Ferro; Cathy Severance; John Wilson; David Pinsonneault; Christopher Filadoro Subject:FW: Lexington Little League Opening Day Parade Attachments:2013 selectmen Letter.pdf All, Attached is a request for the Annual Little League Parade. Please review the request and let me know is there are any issues/concerns that need to be discussed prior to the Selectmen approving. Thanks! Lynne A. Pease Selectmen's Office Town of Lexington 1625 Massachusetts Avenue Lexington, MA02420 email selectmen@lexingtonma.gov phone 781-862-0500 x208 fax 781-863-9468 From: Shane Arnold \[mailto:shane@alum.mit.edu\] Sent: Tuesday, April 02, 2013 1:13 PM To: selectmen's Cc: Peter Coleman; Karen Simmons Subject:Lexington Little League Opening Day Parade Chariman Mauger, As you know, Lexington Little League holds an Opening Day Parade and Ceremony each year to kick off the season. Attached are the official request letter that we send each year. I am also hand delivering a copy to your office. Please let me know if you need anything else from me or Lexington Little League in order to ensure that the parade runs as smoothly as it has in the past years. Shane Arnold 781.799.8593 | @Marketing_Lead | LinkedIn Profile 4/3/2013 April 4, 2013 Paul Brouillette COMPASS for Kids 4 Militia Drive, Suite 7 Lexington, MA 02421 Dear Mr. Brouillette: Enclosed is a one-day liquor license approved by the Board of Selectmen at its meeting on April 8, 2013 for the Compass for Kids “Club Shake It” Fundraiser to be held outside on Saturday, June 15, 2013, at the Hayden Lower Field on Worthen Road from 7:00 p.m. to 11:30 p.m. The one-day license is contingent on the following: 1.Liquor can only be served until 11:30 p.m. and the music must be turned off by 12:00 midnight. 2.Hire two police details for the event. Contact Sgt. Paul Callahan at the Police Department (781- 862-1212) to make arrangements for the details. 3.Acquire a temporary food permit from the Health Department. Contact Kathy Fox at 781-862- 0500x249 or email kfox@lexingtonma.gov. Also if you are renting portable toilets they must be from a company that is permitted through the Health Department. 4.Acquire a permit for outdoor tents, which needs to be flame resistant. Per the Fire Department no cooking or open flames should be located under the tents. Contact Community Development at 781-862-0500x211. It is the understanding of the Board that the liquor will arrive for the June 15 event at approximately 2:00 p.m. and will be removed by approximately 1:00 a.m. on Sunday, June 16, 2013. Please contact me if you have any questions. Sincerely, Lynne A. Pease Executive Clerk lap Enclosure cc: Alcoholic Beverage Control Commission P. Callahan, Police Chief Wilson, Fire K. Fox, Health G. Rhodes, Building C. Valente, Town Manager 2013 MINUTEMAN CANE AWARD The Board of Selectmen of the Town of Lexington, Massachusetts, hereby recognizes and presents the 2013 MINUTEMAN CANE AWARD to: ELEANOR SMITH th The 300 anniversary of Lexington’s incorporation is a special time to present the Cane to Eleanor as a token of our appreciation for her love of Lexington and its citizens. Her selflessness, charity, dignity, and strength of character have inspired many people and enriched their lives. Eleanor has made Lexington her home for 50 years, during which time she has been involved, not just lived here. Currently she is an active Board Member of the Lexington Friends of the Council of Aging: attending meetings, working events and fundraisers. As a member of Pilgrim Congregational Church, she provides hospitality for funeral and memorial services, and is a visitor to parishioners who are shut in. A very talented miniaturist, she has created Room Boxes for her ministers, a doll house for Children’s Hospital and a Fishing Shack as a fundraiser for the Friends of the Council on Aging. She has taught the art at the Senior Center and donates her time, supplies and talent. She belongs to several miniaturist organizations as well. At Town Hall she works in the Assessor’s Office, as part of her tax work off, so she can stay in town. During elections Eleanor is a fixture at the polls, working every election as an inspector in Precinct 4. Evenings and other times, while watching her favorite Bruins play hockey, she is busy creating knit lap blankets and teddy bears for nursing home folks and hats for premature babies in hospitals, all of which are donated with a generous heart. Every year at Christmas time her home is a museum of Santas, open to school children, adults, scouts, all are wide eyed and awestruck at viewing her 3000 Santas. This year she created 100 miniature clothes pin doll kits for sale at Lexington’s Incorporation Weekend. For all of the above and undoubtedly much more, Eleanor Smith through her compassionate activities, generosity and love of Lexington is an inspiration to all who know her. Board of Selectmen Chair, Minuteman Cane Award 67-299 Selectmen’s Meeting February 25, 2013 A regular meeting of the Board of Selectmen was held on Monday, February 28, 2013, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley, Mr. Cohen; Mr. Manz; and Mr. Burnell; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Selectmen Concerns and Liaison Reports Each of the Selectmen said a few words and thanked Mr. Burnell for his work as a Selectman. Mr. Cohen spoke about the passing of Francis Smith last week, who was a prominent citizen of Lexington and a wonderful volunteer. He was appointed to the Conservation Commission in 1963 and remained on for 20 years; he was instrumental in helping the Town purchase almost all of its current parcels. He was also a member of the Board of Appeals for 15 years and was a Town Meeting Member. Mr. Kelley spoke about the passing of Otis Brown last week, who was a Selectman for 9 years in the 1960’s, then a member of the School Committee. He was also a member of the Grid Iron Club, Lions Club, the Historical Society and ran the Otis Brown Insurance Agency in Lexington. He loved Lexington and the Town benefitted from all his service. Accept the Rick Abrams ACROSS Lexington Fund Mr. Abrams spoke about how honored he was that this fund was created by his colleagues from Scholastic, Inc, friends and family on his retirement. The funds will be used for improvements to the ACROSS Lexington route system. Ms. Entin, Blossomcrest Road, stated that on behalf of the Citizens for Lexington Conservation and the Greenway Corridor Committee ACROSS Team how grateful they are for the fund which will provide the ACROSS program the perks they have only dreamed about. Upon motion duly made and seconded, it was voted 5-0 to accept the terms of the Rick Abrams ACROSS Lexington Fund that will be managed by the Trustees of Public Trusts. th 300 Anniversary Celebration Committee Request – Clock and Time Capsule th Ms. Rockwell, Chair of the 300 Anniversary Celebration Committee, presented the proposed plans to locate a clock on the sidewalk in front of Depot Square. The cost is being covered by the Lexington Lions Club and Lexington Rotary. A fund will also be established with the Trustees of Public Trusts for maintaining the clock. The proposed granite base for the clock was a concern for some of the Selectmen and was considered a tripping hazard, questioned if the base should be smaller and asked that options be 67-300 Selectmen’s Meeting – February 25, 2013 th reviewed. The 300 Committee will review possible options. Mr. Kelley suggested that the clock not cantilever over the base so there would be no chance of vehicles damaging the clock if they drive too close to the curb. th The placement of the clock requires that a tree be moved, which the 300 has received approval for. Mr. Adler asked that the root pruning process be started early enough to help the tree survive the move. th The 300 Committee has reviewed and revised plans with help from the Historic Districts Commission and expects to receive their approval at the March 7 meeting. Regarding the time capsule, Ms. Rockwell explained there would be two time capsules, one will be filled with Town documents by the Town Clerk and one will be for citizens of Lexington. th The 300 Committee is soliciting ideas for what to include in the capsule. The Capsules will be opened in 50 years. Both capsules will be buried next to the clock beneath the bricks within a vault. Upon motion duly made and seconded, it was voted 5-0 to approve the proposed plans for the clock and time capsule, as presented, subject to Historic Districts Commission approval. Review of 2012 and Preview of 2013 Farmers Market Season Ms. Sloan and Ms. Deliso, Farmers’ Market Managers, reviewed the successful 2012 Lexington Farmers’ Market. 2012 was the eighth season and was open for 23 Tuesdays from the end of May through October and the Tuesday before Thanksgiving. Unfortunately the final Tuesday in October had to be cancelled due to the after effects of Hurricane Sandy. The 2012 Farmers Market: had 42 farmers and vendors participate; hosted 34 artists in the Artisans Tent; hosted 12 nonprofits; 15 entertainers performed; hosted several special events; continued to offer several educational opportunities; and continued the SNAP (Supplementary Nutritional Assistance Program). The Farmers’ Market continues outreach on their website, Facebook, articles in the Lexington Minuteman, Colonial Times and Lexington Patch. The Market Managers appreciate all the community partnerships, corporate sponsors and volunteers that make the Farmers Market possible. 67-301 Selectmen’s Meeting – February 25, 2013 th The 2013 Farmers’ Market will open on Tuesday, May 21 in order to participate in the 300 th anniversary celebrations and will be open until October 29. They also plan to hold the 4 Annual Thanksgiving FEASTival in November. Via Lago will be hosting Mondays in March, with 20% gong to support SNAP. The Farmers’ Market appreciates the overwhelming support they receive from all departments in the Town. Discuss Hartwell Avenue Shuttle Ms. Tintocalis, Economic Development Director, has been working with the Route 128 Business Council to apply for a grant that would cover 80% of the cost of an Alewife to Hartwell Avenue shuttle bus service for a one-year trial period (three trips in the morning and afternoon). The remaining 20% of the cost, or approximately $40,000, must be covered by local sources. A number of Hartwell Avenue landlords have already committed to contributing, but we do not have the total 20% required match yet. The Economic Development Advisory Committee (EDAC) voted unanimously to recommend to the Selectmen that the Town contribute up to $20,000 toward the matching requirement. The one-year trial program will provide the Town and businesses with a low- cost/low risk opportunity to see if the service is sustainable. If the Selectmen are willing to support this expenditure in the FY14 budget, funding could come from the Transportation Demand Management Stabilization Fund or the tax levy (unallocated revenue). Mr. Burnell recommends that the Selectmen support. The Town needs to help the area grow and prosper. The property owners have organized and have been working together to improve the area. Mr. Kelley supports the project and thinks transportation in that area is important. Mr. Kanter asked what the commitment of funds by Hartwell businesses was based on and if the Town’s money would be reimbursed. Mr. Valente explained that the Town’s money would be the last money put in if there where not enough private funds. Ms. Tintocalis explained that the 128 Business Council has done cost estimates based on a 33-passenger bus making three trips in morning and three trips in the afternoon evening that would be 40 minutes apart. Contributions are based on total employee counts. Ms. McKenna, Precinct 6, asked if the source of funds was the Lexpress Fund or another traffic fund. Mr. Valente responded that the Town Meeting wrote the Lexpress Fund broadly enough so it could be used for additional public transit programs. Ms. McKenna supports the project but objects to using the Lexpress Funds for this new program 67-302 Selectmen’s Meeting – February 25, 2013 All of the Selectmen support this request to use up to $20,000 in the FY2014 budget for the Hartwell Avenue Shuttle. The $20,000 will be included in the motion for Article 4. Review of Center Parking Signs Ms. Tintocalis, Economic Development Director, and Mr. Michelson, Chair of the Center Committee, presented public parking sign recommendations of the Center Committee and Tourism Committee for improving the visibility of the signs in the center. The Chairs from the Center Committee and Tourism Committee worked together in an effort to agree on a uniform public parking sign that would be helpful to all motorists as well as complement the existing way-finding signage in the center. After several meetings, the two committees have arrived at two different options. The Center Committee, Town Engineering and Police Department recommend a sign with a blue background and white “P” either with a circle around or not. The Tourism Committee recommends a sign that is cohesive with existing way-finding and historic signs currently throughout the Center. The signs would harmonize with existing signs and would be the same color with the “P” either in a circle or not. Ms. McKenna, Chair of the Tourism Committee, clarified that the Chairs and other members of the Center and Tourism Committees met several times. The Tourism Committee needs to discuss the proposed recommendations before the Selectmen take a vote. She mentioned that the Historic Districts Commission suggested the “ox blood” color in 2008. She thinks a consensus can be reached with the Center Committee for either the “ox blood” or “blue” parking signs. The Selectmen will wait for the Tourism Committee to meet next week. Tourism does not know the action of the Center Committee. Goal is find consensus. Historic Districts Commission moved the Tourism Committee to the color oxblood in 2008. Ms. Mauger wants to hear the Tourism Committee’s point of view. After the Tourism Committee has voted a recommendation, all parties will be invited to a Selectmen’s meeting to review the recommendation and for Selectmen to provide their input. Mr. Manz left for the remainder of the meeting. Review and Approve Community Farm RFP Mr. Valente reviewed the revised draft RFP and draft Lease Agreement. The Lease Agreement is for a 10 year lease with two 5-year options. 67-303 Selectmen’s Meeting – February 25, 2013 The Community Farm Request for Proposal (RFP) has been revised to: include the option of respondents providing additional community benefits in lieu of higher rent payments; indicate a preference for Best Management Practices for pesticides and herbicides use rather than requiring only organic products; provide for a Selectmen appointed Community Farm Committee to oversee the lessee/farmer and protect the Town’s interests; and continue the option for either a for-profit or non-profit farm entity, but clarified that revenues used to provide community benefits is a criteria for evaluating proposals. Mr. Burnell considers the minimum rental amount of $1,500 inadequate. Mr. Kanter asked if the RFP makes clear that there will be no town investment in the operation or maintenance of the property. Mr. Valente responded it was not specifically called out in the RFP. Mr. Kanter asked the Selectmen to consider. Ms. Kern, 72 Lowell Street, hopes it will be called the Lexington Community Farm. The RFP is an important milestone for the Town. There was a question as to whether the P&S required the Town to use the name “Busa” in the use of the property. Some felt it was specific to if there would be any recreational use of the property. The P&S will be reviewed to determine what the requirements are for the use of the “Busa” name. Mr. Kelley would not have a problem adding a sentence or two that refers to the Town not being a resource for any funding for any elements of the operation. It is not absolutely necessary but may clarify and make people more comfortable. Mr. Cohen believes language in the Lease Agreement clarifies the funding. Upon motion duly made and seconded, it was voted 4-0 to approve the Community Farm RFP and authorize staff to make non-substantive edits to comply with Chapter 30B Procurement Law and Town Counsel recommendations, prior to advertisement. Approve FY2014 Budget Mr. Addelson presented the proposed FY2014 budget. If approved the FY2014 recommended budget will be forwarded to the financial committees and the Town Meeting Members on March 4. Since Summit 5, $5,600 has been added to the IT budget for software maintenance for the new on-line permitting system. Minor adjustments to the FY2014 revenue projections reflect a decrease in the Water/Sewer indirect costs by $20,487, increase in Recreation indirect costs by $5,000 and decrease in balances from Prior Year Capital Articles as a capital budget financing source of $5,060. 67-304 Selectmen’s Meeting – February 25, 2013 The proposed budget includes funding $20,000 for the Alewife to Hartwell Avenue Shuttle Bus grant match, funding of $1,600,000 from the Debt Service/Capital Projects/Building Renewal Stabilization Fund for Exempt Debt Service Tax Relief, funding of $2,184,000 to the Debt Service/Capital Projects/Building Renewal Stabilization Fund and funding of $15,000 for the Hastings Park Gazebo design/engineering. Mr. Burnell made a motion to increase OPEB contribution from $775,000 to $1.6 million, with the additional funds to come from the unallocated balance. Mr. Kelley seconded the motion, but feels the Town should wait for the actuarial study and discuss OPEB again in the fall. Ms. Mauger mentioned that Town Meeting did not vote for additional funds for OPEB at the last Town Meeting; they will need to be educated to get them to vote in favor of putting additional funds into OPEB. Upon motion duly made and seconded, it was voted 1-3 (Mr. Burnell for) to increase the OPEB contribution amount in the FY14 proposed budget from $775,000 to $1.6 million, with the additional funds to come from the unallocated balance. Upon motion duly made and seconded, it was voted 3-1 (Mr. Burnell opposed) to approve the FY14 Recommended Budget and Financing Plan. Support Letter for Buckman Tavern Restoration Mr. Burnell explained that the Historical Society requested a letter of support from the Selectmen to use when they begin submitting grant proposals for the renovation and restoration of the Buckman Tavern. Upon motion duly made and seconded, it was voted 4-0 to approve and sign a letter of support for the Historical Society to use when submitting grant requests for the Buckman Tavern Restoration. Approve and Sign Eagle Letters Upon motion duly made and seconded, it was voted 4-0 to send letters of commendation to Noah Kaplan, Nathan Coburn and Drew Eckler congratulating them on attaining the highest rank of Eagle in Boy Scouting. Resignation – Sidewalk Committee Upon motion duly made and seconded, it was voted 4-0 to accept the resignation of Jill Hai from the Sidewalk Committee, effective immediately. 67-305 Selectmen’s Meeting – February 25, 2013 Town Manager Appointment – Conversation Committee and Council on Aging Upon motion duly made and seconded, it was voted 4-0 to approve the Town Manager’s reappointment Stewart Kennedy to the Conservation Commission for a 3-year term to expire March 31, 2016. Upon motion duly made and seconded, it was voted 4-0 to approve the Town Manager’s appointment of Marion D. de B Kilson to the Council on Aging for a 3-year term to expire May 31, 2016. Executive Session Upon motion duly made and seconded, it was voted 4-0 to go into executive session to consider the purchase, exchange, lease or value of real property at 33 Marrett Road. Further, the Chairman declared that an open meeting may have a detrimental effect on the negotiating position of the Town. Upon motion duly made and seconded, it was voted 4-0 to adjourn at 9:20 p.m. A true record; Attest: Lynne A. Pease Executive Clerk 67-306 Selectmen’s Meeting March 11, 2013 A regular meeting of the Board of Selectmen was held on Monday, March 11, 2013, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley, Mr. Cohen; Mr. Manz; and Mr. Pato; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Town Manager Report Mr. Valente explained the work being done at the Old Reservoir over the winter. The Old Reservoir Water Quality Improvement Project is being done over the winter and will finish late spring. The project will include a porous parking lot so there will be no water runoff, dredging of the Res and tree plantings. This project will improve the water quality for swimmers. Grant of Location – National Grid – Abbott Road Mr. Regan, National Grid Permit Representative, requested the Selectmen’s approval to install a gas main in Abbott Road for service to a new home. Upon motion duly made and seconded, it was voted 5-0 to approve the petition for Abbott Road for National Grid to install and maintain approximately 190 feet of 4 inch gas main in Abbott Road. Liquor License Hearing – Transfer/Pledge of Licenses for Aloft and Element Ms. Mauger opened the hearing at 7:09 p.m. Ms. Farnsworth, Attorney from Lawson & Weitzen, LLP, and the proposed Managers for Aloft Lexington (Matthew Blanchette) and Element Lexington (Kathleen James) are requesting approval of the transfer and pledge of license for the hotels to A&E Lexington Hotels Operator, LLC. They are also requesting approval of a Management/Operating Agreement. Upon motion duly made and seconded, it was voted 5-0 to approve the application for the transfer and pledge of a liquor license and to issue an all alcoholic Innholder Liquor License to A&E Lexington Hotels Operator, LLC, d/b/a Aloft Lexington, 727 Marrett Road – A. Upon motion duly made and seconded, it was voted 5-0 to approve the application for the transfer and pledge of a liquor license and to issue an all alcoholic Innholder Liquor License to A&E Lexington Hotels Operator, LLC, d/b/a Element Lexington, 727 Marrett Road – B. Upon motion duly made and seconded, it was voted 5-0 to approve the Management/Operating Agreement, as presented, between A&E Lexington Hotels Operator, LLC and Paramount Management Associates, LLC. Ms. Mauger closed the hearing at 7:11 p.m. 67-307 Selectmen’s Meeting – March 11, 2013 Lexpress Summer Fun Pass Proposal Ms. Rebecchi, Transportation Coordinator, suggested a Lexpress Summer Fun Pass be created for youth under the age of 18 who want to ride Lexpress to purchase a discounted pass during July and August. The objective is to increase Lexpress ridership during the summer, to reduce the number of vehicle trips by families, to provide youth the opportunity to use local public transit and learn travel skills and to market Lexpress to the Community. The proposal is to charge youths under the age of eighteen $60 for a July/August “Summer Fun Pass”, which is a “buy one month get one free” marketing promotion. The Pass might include small discounts to local businesses. The Pass would be advertised through the Recreation Department summer brochure, the School Department, student newspapers and local media outlets. Lexpress collects less than $2,000 in student cash/ticket revenue and provides approximately 1900 student rides. Best guess cost estimate is that the promotion would be revenue neutral with anticipated increase in student ridership. The Town Manager supports this trial program for 2013. Upon motion duly made and seconded, it was voted 5-0 to authorize the Human Services Department to sell a Lexpress Summer Fun Pass to youths under the age of 18 for the period of July-August 2013 at a cost of $60. School Transportation and Safety Study Committee Update Ms. Crocker, Chair of the School Transportation and Safety Study Committee (STS), updated the Board on traffic safety on school property, upgrading traffic safety, town resources, Safe Routes to School update and recommendations. Safe Routes to School recommends supporting the January 15, 2013 Lexington Public Schools memo recommending that the Traffic Safety Advisory Committee review: reinstalling “no idling” signage, school property crosswalks, school property curbing, no parking and other traffic management signage and pavement markings and update of GIS mapping. The STS is working on: addressing bus discipline by looking at installing cameras on buses and improving reporting system by C&W Transportation; reviewing a by-law proposal; and attending the School Committee meeting on March 20 to discuss bus registration and marketing and other recommendations. Regarding bus registration, the STS would like to: improve the process by offering online registration; improve site management by including elementary bus captains; improve staff communications; improve community communication; increase buses by 1 for FY2014; review the fee structure for renewals and subsidies and look at available options. 67-308 Selectmen’s Meeting – March 11, 2013 The STS recommends the following: embrace collaborative change among all stakeholders through engaged conversations, fostering long-term goals, priorities and values and shared responsibility and expectations; need to support the principals; communicate school hours; establish uniform student drop-off and pick-up procedures and penalties; evaluate arrival/dismissal procedures and communications and reinforcement. The STS asks the Selectmen to continue to be a part of the long-term solution of valuing walkers and bus riders over driven students by engaging in setting, tracking and executing goals regarding proposed bus efficiencies, traffic rules and compliance penalties; work with the Traffic Safety Advisory Committee and the School Committee to coordinate public school sign codification and work with the Police and School Committee to ensure enforcement. Ms. Mauger attended the School Committee meeting where these issues were discussed. She made it clear that the Selectmen do not have any jurisdiction over school property. Asked about the success of the current subsidies, Ms. Crocker responded that the services are being used by 1200 students, but they are hoping the numbers improve. Traffic Safety Advisory Committee Recommendations Regarding Bridge, Bowman and Estabrook Schools and Surrounding Town Roads Mr. Cannon, Assistant Town Engineer, and Police Capitan Ferro, members of the Traffic Safety Advisory Committee requested approval of the following signage at the Bowman, Bridge and Estabrook Schools: no parking on Middleby Road at intersection with the Vine Brook Trail Crossing, no parking on Worthen Road East at the intersection with Bowman School, no parking on Eldred Street at the intersection with Grove Street, Stop sign on Maple Street at the intersection with the southbound left turn onto Massachusetts Avenue and a Yield sign on Maple Street at the intersection with the southbound right turn onto Massachusetts Avenue. Because of concerns about school bus access and pedestrian safety the Traffic Safety Advisory Committee recommends posting “No Parking” signs near the Bridge, Bowman and Estabrook Schools. These proposed sign locations are under the jurisdiction of the Selectmen but are also part of a larger vehicle management plan on school properties. MassDOT conducted a Traffic Safety Analysis at the intersection of Maple Street and Massachusetts Avenue and recommends installing a left turn stop and a right turn yield at the location. Site inspections by Police and Engineering staff support the regulatory signs. Upon motion duly made and seconded it was voted 5-0 to approve the proposed establishment of no parking areas and stop/yield signs as follows: No Parking on Middleby Road at intersection with the Vine Brook Trail Crossing, No Parking on Worthen Road East at the intersection with Bowman School, 67-309 Selectmen’s Meeting – March 11, 2013 No Parking on Eldred Street at the intersection with Grove Street, Stop sign on Maple Street at the intersection with the southbound left turn onto Massachusetts Avenue, and Yield sign on Maple Street at the intersection with the southbound right turn onto Massachusetts Avenue. Article Presentations Article 28 – Amend General Bylaws – Town Meeting Warrant Ms. Hooper, Town Clerk, stated the purpose of this article was to separate the Town Election and Town Meeting warrants and to eliminate the need to mail the town meeting warrants to all households, but instead to send Election warrant which would include information on the Town Meeting. Warrants would be mailed to all Town Meeting Members, posted on the Town webpage, and copies would be available at designated areas. Ms. Hooper is working with Town Counsel on wording of the motion. The issue is how specific to be so that it does not create any defects in the calling of Town Elections or Town Meetings. Mr. Kanter, Capital Expenditures Committee, took a position last year in support of updating the bylaw as long as it included wording that there would be written notification of the warrant to all residents. They expect such language in this year’s motion. The Selectmen will wait to take a position until wording for the motion has been decided. Article 26 – Establish Qualifications for Tax Deferrals Ms. Blier, Co-Chair of the Tax Deferral and Exemption Study Committee, stated the Committee recommends raising the maximum qualifying gross receipts amount for property tax deferrals to $65,000. Property tax deferrals allow eligible seniors to defer their property taxes until they sell their home. The Selectmen asked how information on this program is given out. The Committee sends out notices and holds seminars; brochures are available in the Assessors Office and the Human Services Office. They also plan to do a press release announcing the new maximum tax deferral amount. Mr. Kelly suggests the program be emphasized to citizens who may be cash poor in their homes. This program would allow qualifying residents to stay in Lexington and is not a burden to the community. Article 34 – Amend Zoning Bylaw Mr. Canale and Mr. Hornig, Planning Board Members, Ms. McCall-Taylor, Planning Director and Attorney Mark Bobrowski, gave an overview of the proposed zoning recodification. The 67-310 Selectmen’s Meeting – March 11, 2013 purpose of the revisions is to resolve irregularities with State and Case Law, address internal inconsistencies within the Zoning Bylaw, and to recodify/streamline the Zoning Bylaw to improve its readability. The changes capture the following: resolve possible conflict with state and case law, address internal inconsistencies with zoning bylaw and recodify and streamline the bylaw to improve its readability. Mr. Hornig reviewed the changes to the reorganized zoning bylaw: 1) Purpose and Authority - no significant changes; 2) Definitions – eliminated the Wetland Protection District, which is obsolete because of the wetland protection and stormwater bylaws, and the RM District since multi- family homes are no longer an allowed use; 3) Use Regulations - use tables made clearer; 4) Dimensional Controls – no significant changes except the removal of date-based criteria since they are likely to be rejected by the Attorney General; 5) Supplementary Use Regulations, Residential Uses – includes rules that apply to all or most districts to all or most uses; there were no significant changes; 6) Special Regulations – one significant change is removal of the special permit requirement for all conventional subdivisions of 3 or more units; 7) Special District Regulations – no substantive changes; 8) Non-Conforming Uses and Structures – in keeping with today’s practice, the proposed changes attempt to strike a balance, while eliminating the exempt lot, and continuing to afford meaningful development potential to smaller lots. 9) Administration and Procedures - not many changes; and 10) Definitions – collected all definitions in one section. Article 27 – Approve Town Seal Mr. Manz explained the purpose of Article 27 is to reconfirm using the original Town seal. Article 29 – Amend General Bylaws – Contracts and Deeds (Solar Energy Purchasing) Mr. Voss is a member of the Sustainable Lexington Committee and Chair of the Solar Task Force Subcommittee, which was formed to determine the solar potential for Lexington. The rd Task Force conducted peer review of neighboring towns, worked with a 3 party owner agent to validate technical and economic analysis, completed an assessment of the Hadley building. The Task Force concludes that solar is viable for Lexington, a bylaw change is needed to enable the town to take advantage of the potential and the Task Force asks the Selectmen to endorse this article. Article 33 – Climate Change Resolution Mr. Sandeen, Chair of the Sustainable Lexington Committee, explained the purpose of Article 33 was to include climate change when making decisions and planning for the future. Successful 67-311 Selectmen’s Meeting – March 11, 2013 Climate Action Plans include: a high degree of community engagement; reducing emissions and increasing resilience; setting long-term goals; a risk benefit analysis that drives priorities with input from all stakeholders. Climate action sections include: buildings, energy, water, transportation, food, waste, land use and natural environment and public safety and emergency preparedness. Asked who would sheppard the effort, Mr. Sandeen replied that the Selectmen would oversee with advice from the Sustainable Lexington Committee. Also town staff would determine if outside assistance was needed. Mr. Kelley was concerned about the burden on staff and financing the effort. Mr. Cohen reminded Mr. Kelley that this article was a non-binding resolution. If the Article is approved by Town Meeting, Mr. Sandeen suggested the next step would be for the Sustainable Lexington Committee to recommend a process and action plan. Mr. Kanter, Capital Expenditures Committee, recommended changes to the wording of the (a) section of the motion. The revised motion for (a) is: (a) consider climate change in all appropriate decision and planning processes. Mr. Sandeen will review the proposed motion change with the Sustainable Lexington Committee. Sustainable Lexington Committee Recommendations on Expanding Solar in Massachusetts The Sustainable Lexington Committee (SLC) recommends sending a letter as the request of Environmental Massachusetts to Governor Patrick asking him to set aggressive new targets for adoption of solar power in Massachusetts. Upon motion duly made and seconded, it was voted 5-0 to sign a letter asking Governor Patrick to increase his target goals for the adoption of solar power. Mr. Sandeen explained that the Department of Energy Resources (DOER) is currently asking for feedback regarding policy options for encouraging solar power during the next phase of solar development in the Commonwealth. The current Solar Carve Out Program provides incentives in the form of Solar Renewable Energy Certificates (SRECs) for the first 400 MW of solar energy systems qualified under the Solar Carve Out program. SLC believes that there are nd significant advantages to a “feed in tariff” form of incentive for the 2 phase of the Solar Carve Out Program administered by the DOER. A feed in tariff would provide for much greater certainty, reduced risk and lower barriers to adoption for both developers and municipalities. The SLC proposes sending a letter to DOER outlining several desirable options for improving the Solar Carve Out Program, with the goal of increasing the adoption of solar power for municipalities. 67-312 Selectmen’s Meeting – March 11, 2013 The Selectmen asked the SLC to return to a future meeting to present additional information and a proposed letter to send to DOER. Take Article Positions and Review Selectmen Article Presenters The Selectmen reviewed their article positions. All Selectmen support the following articles: Article 4 – Appropriate FY2014 Operating Budget Article 5 – Appropriate FY2014 Enterprise Funds Budgets Article 6 – Appropriate for Senior Service Program Article 7 – Establish and Continue Departmental Revolving Funds Article 8 – Appropriate the FY2014 Community Preservation Committee Operating Budget and CPA Projects: a)Archives and Record Management/Conservation b)CPA Conservation Restriction Enforcement Funds f)Park and Playground Improvements g)Park Improvements – Athletic Fields h)Lincoln Park Field Improvements i)Lexington Center Pocket Park and Ancillary Costs l)Greeley Village Front Doors n)ACROSS Lexington Pedestrian/Bicycle Route System o)Buckman Tavern Restoration and Renovation p)Wright Farm Debt Service q)Administrative Budget Article 9 – Appropriate for Recreation Capital Projects – Pine Meadows Equipment Article 11 – Appropriate for Water System Improvements Article 12 – Appropriate for Wastewater System Improvements Article 13 – Appropriate for School Capital Projects and Equipment Article 15 – Appropriate Bonds and Notes Premiums Article 16 – Accept MGL Chapter 32, Section 101, Supplemental Annual Allowance Article 17 – Accept MGL Chapter 32, Section 12(s)(d paragraph 11), Increasing Minimum Monthly Allowance Article 18 – Appropriate to Post Employment Insurance Liability Fund Article 20 – Establish and Appropriate To and From Specified Stabilization Funds Article 21 – Appropriate to Stabilization Fund – Indefinitely Postponed Article 22 – Appropriate from Debt Service Stabilization Fund Article 26 – Establish Qualifications for Tax Deferrals Article 27 – Approve Town Seal Article 29 – Amend General Bylaws – Contracts and Deeds (Solar Energy Purchasing) Article 32 – Amend General Bylaws – Electronic Voting Article 33 – Climate Change Resolution The Selectmen did not take positions on the following articles pending additional information: 67-313 Selectmen’s Meeting – March 11, 2013 Special Town Meeting Article 2 – Land Purchase off Marrett Road Article 8 – Appropriate the FY2014 Community Preservation Committee Operating Budget and CPA Projects: d) Muzzey Senior Center Upgrade – Phase 3 (pending Marrett Road purchase) e) Visitor Center – Design Phase; and m) LexHAB Set-Aside Funds for Acquisition of Community Housing Article 10 – Appropriate for Municipal Capital Projects and Equipment h) Hastings Park Gazebo Rehabilitation/Design and Engineering Article 19 – Rescind Prior Borrowing Authorizations Article 23 – Appropriate for Prior Years’ Unpaid Bills Article 24 – Amend FY2013 Operating and Enterprise Budgets Article 25 – Appropriate for Authorized Capital Improvements Article 28 – Amend General Bylaws – Town Meeting Warrant Article 30 – Amend General Bylaws – Trees On the following articles the Selectmen were mixed in their positions: Article 8 – Appropriate the FY2014 Community Preservation Committee Operating Budget and CPA Projects c) Cary Memorial Building Upgrades – 2 yes; 2 no and 1 wait j) Merriam Hill Preservation Project – 3 yes, 1 no and 1 wait k) Moon Hill National Register Nomination Project – 4 yes and 1 no Article 10 – Appropriate for Municipal Capital Projects and Equipment (except Article 10h – Hastings Park Gazebo) – 3 yes and 2 wait Article 14 – Appropriate for Public Facilities Capital Projects – 3 yes and 2 wait Article 31 – Amend General Bylaws – Demolition Delay Bylaw – 3 yes, 2 no and 1 wait Article 34 – Amend Zoning Bylaw – 3 yes and 2 wait Approve Common Victualler and Entertainment Licenses for Bollywood Bollywood Café located at 135 Massachusetts Avenue, is under new management. This change will be reflected on their new licenses. Upon motion duly made and seconded, it was voted 5-0 to approve a Common Victualler License and an Entertainment License for RIM Enterprises, Inc. d/b/a Bollywood Café, located at 135 Massachusetts Avenue. Appointments Housing Partnership Board Upon motion duly made and seconded, it was voted 4-0-1 (Mr. Manz abstained) to appoint Wendy Manz to the Housing Partnership Board to fill the unexpired term of Iris Wheaton until September 30, 2015. 67-314 Selectmen’s Meeting – March 11, 2013 Center Committee Upon motion duly made and seconded, it was voted 5-0 to appoint Michael Boudett to the Center Committee for a term to expire September 30, 2014. Town Manager Appointment – Council on Aging Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s appointment of Julie-Ann Shapiro to the Council on Aging for a term to expire May 31, 2016. Consent Agenda Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted 5-0 to approve the following water and sewer commitments and adjustments: Commitment of Water/Sewer charges Cycle 9 February 2013 $181,976.54 Commitment of Water/Sewer charges Finals February 2013 Closings $ 1,834.67 Adjustments to Water/Sewer as recommended by WSAB ($15,409.06) Sign Proclamation for Mr. Burnell Upon motion duly made and seconded, it was voted 5-0 to sign a proclamation for George Burnell thanking him for his service to Lexington. Approve Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the minutes of January 28, 2013, February 8, 2013, February 11, 2013 and February 13, 2013. Approve Executive Session Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the executive session minutes of February 8, 2013, February 11, 2013, February 25, 2013 and February 28, 2013. Approve Posting “No Parking” Signs for Patriots’ Day Events Upon motion duly made and seconded, it was voted 5-0 to approve the request of the Town Celebrations Committee to post “no parking” signs on Friday, April 12, 2013, in preparation for Patriots’ Day events. Documents Presented 1.Property Tax Deferrals – Comparison to Other Towns – FY2012 Participation 2.Preliminary 41A Deferrals, 2001-2012 and 2013 to Date 67-315 Selectmen’s Meeting – March 11, 2013 Executive Session Upon motion duly made and seconded, it was voted by roll call 5-0 to go into Executive Session under Exemption 6 to consider the purchase, exchange, lease or value of real property at 33 Marrett Road. Further, that as Chairman, I declare that an open meeting may have a detrimental effect on the negotiating position of the Town. Upon motion duly made and seconded, it was voted by roll call 5-0 to go into Executive Session under Exemption 3 to discuss strategy with respect to collective bargaining strategy related AFSCME Building Maintenance Union. Further, that as Chairman I declare that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. Upon motion duly made and seconded, it was voted 5-0 to adjourn at 11:33 p.m. A true record; Attest: Lynne A. Pease Executive Clerk ES7-106 EXECUTIVE SESSION March 11, 2013 PRESENT: Ms. Mauger, Chairman, Mr. Kelley, Mr. Cohen, Mr. Manz and Mr. Pato; Mr. Valente, Town Manager, Mr. Addelson, Comptroller; Ms. Pease, Executive Clerk. Executive Session – AFSCME Building Maintenance Union Upon motion duly made and seconded, it was voted by roll call 5-0 to go into executive session to discuss strategy with respect to collective bargaining strategy related to AFSCME Building Maintenance Union. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. ALSO PRESENT: Ms. Casey, Human Resources Director, and Ms. Stevens, Management Intern. Mr. Valente updated the Board on a tentative agreement with the AFSCME Local 1703 Building Maintenance Union. It is a proposed two-year agreement for FY2013 and FY2014 that includes 2% increase in both years and $200 added to each step in FY2013. Language/contract changes include adding a new custodian to work Friday through Tuesday to decrease overtime on weekends, grandfathering the Building Foreman position until retirement and requirement for advance notice when an employee wants to take vacation. Housekeeping items include: voluntary flex work schedule, direct deposit, special events detail rate and performance evaluation tool. The Selectmen support the proposed agreement. Ms. Casey and Ms. Stevens left the meeting. Executive Session – 33 Marrett Road Upon motion duly made and seconded, it was voted by roll call 5-0 to go into executive session to consider the purchase, exchange, lease or value of real property at 33 Marrett Road. Further, the chairman declared that an open meeting may have a detrimental effect on the negotiating position of the Town. ALSO PRESENT: Mr. Kanter, Capital Expenditures Committee. The Board discussed how to finance the possible purchase of 33 Marrett Road and how to move forward with the Special Town Meeting on Monday, March 18 since the Town’s offer has not been accepted yet by the Scottish Rite. A public meeting needs to be scheduled to provide information on the possible purchase to Town Meeting Members and citizens. ES7-107 Executive Session – March 11, 2013 Upon motion duly made and seconded, it was voted by roll call 5-0 to return to open session at 11:32 p.m. A true record; Attest: Lynne A. Pease Executive Clerk