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Home My WebLink About2013-04-03 BOS Packet - Released SELECTMEN’S MEETING Wednesday, April 3, 2013 Selectmen Meeting Room 6:45 p.m. REVISED AGENDA 6:45 p.m. PUBLIC COMMENT (5 min.) 6:50 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.) 6:55 p.m. TOWN MANAGER REPORT (5 min.) 7:00 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION 1.Article Positions (5 min.) a.Article 8m – Appropriate the FY2014 Community Preservation Committee Operating Budget and CPA Projects – LexHAB Set-Aside Funds for Acquisition of Community Housing 2.Community Farm Committee Discussion (10 min.) 3.Community Center Advisory Committee (5 min.) 4.Common Victualler – Taipei Gourmet – Change of Hours (5 min.) 5.Resignation/Appointment – Fund for Lexington (5 min.) 7:30 p.m. ADJOURN The next meeting of the Board of Selectmen is scheduled for Monday, April 8, 2013 at 6:30 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Devices Available on Request All agenda times and the order of items are approximate and subject to change. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/3/13 STAFF: Lynne Pease ITEM NUMBER: I.1 SUBJECT: Article Positions EXECUTIVE SUMMARY: Attached is the current list of article positions. You will be reviewing your position on Article 8m – Appropriate the FY2014 Community Preservation Committee Operating Budget and CPA Projects – LexHAB Set-Aside Funds for Acquisition of Community Housing. You are awaiting opinions from Town Council and Town Moderator on David Kanter’s request to revise the motion. David Kanter’s request is attached. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office Page 1of 2 Lynne Pease From:David G. Kanter \[david@kanters.com\] Sent:Sunday, March 24, 2013 10:11 PM To:Norman Cohen Cc:Lynne Pease; Carl Valente; Rob Addelson; Marilyn Fenollosa, Vice Chair, Lexington Community Preservation Committee; Nathalie Rice; William C. Hays, Co-Chair, LexHAB; Bill Kennedy; Deborah J. Brown, Lexington Town Moderator Subject:Request for New Motion for Article 8(m) (LexHAB Set-Aside) & Expected New Motion for Article 8(d) (Muzzey Sr. Center Upgrade) Norm, As a following up to our discussion during the 20 Mar 2013 session of the 2013 Annual Town Meeting: 1. For Article 8(m), I request a new Motion be provided to replace the one dated March 20, 2013, so as to recognize the two explicit conditions stipulated by the Community Preservation Committee in its recommendation to this Town Meeting that the funds be limited to: (1) the creation of community housing at either the Leary property and/or the Busa farm property, and (2) performance using those funds be consistent with the just amended "Guidelines for the Use of CPA Funding by LexHAB". The that end, but subject to rephrasing to be legally appropriate and binding, I'd suggest: m) That $450,000 be appropriated as LexHAB Set-Aside Funds to be used solely by LexHAB toward the Creation of Community Housing at the Town-owned Leary and/or Busa farm properties and to do so subject to the "Guidelines for the Use of CPA Funding by LexHAB" as amended February 20, 2013 (or its successor), and to meet this appropriation $306,058 be appropriated from the Community Housing Reserve of the Community Preservation Fund and $143,942 from the Unbudgeted Reserve of the Community Preservation Fund. I am specifically suggesting the words "solely toward the Creation", rather than just the word "Acquisition" used in the non-binding portion of the Warrant language for the Article, as that seems to provide LexHAB with additional flexibility in the manner of achieving its involvement in the creation of that housing. By providing a new Motion, I feel it will not only properly respect the Community Preservation Committee's recommendation, but will avoid me having to offer what I feel would be a friendly amendment on the floor of Town Meeting, as I've had to do in the past, to achieve that end. 2. For Article 8(d), it my understanding that the Community Preservation Committee intends, prior to Article 8 being considered by this Town Meeting, to revise and re-vote its recommendation to Town Meeting to be for Indefinite Postponement in the light of the Town's purchase of the land off of Marrett Road. I would welcome seeing that be the Motion initially presented to this Town Meeting as, otherwise, it is my intention to offer a Substitute Motion for Indefinite Postponement. While I appreciate that encouraging Town Meeting to defeat a Motion to fund for Muzzey Senior Center Upgrade would achieve the same end, I believe it's important that, instead, Town Meeting, for the record, be asked to support a Motion that is consistent with the Community Preservation Committee's latest position. I would look forward to both new Motions being the initial Motions presented to this Town Meeting for those sub-elements of Article 8. 3/28/2013 YesYesYesYesYesYesYesYesYesYesYesYesYes YesYesNoYesYesYesYesYesWaitYesYesYesYes YesYesWait YesYesYesYesYesYesYesYesYesYes YesYesYesYesYesYesYesYesNoNoYesYesYes YesYesYesYesYesYesYesYesYesYesYesYesYes TIONDM PK NC HM JP AC CEC SC TATIONDM PK NC HM JP AC CEC SC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes IP – Discuss 4/1 IPDiscuss 4/1 ARTICLE POSITIONS 2013 ANNUAL TOWN MEETING e Program Yes Yes Yes Yes Yes 2014 Operating Budget Yes Yes Yes Yes Yes FY2014 Enterprise Funds Archives and Records Management/Conservation CPA Conservation Restriction Enforcement Funds; Cary Memorial Building Upgrades Muzzey Senior Center Upgrade – Phase 3 Visitor Center – Design Phase Park and Playground Improvements Park Improvements – Athletic Fields Lincoln Park Field Improvements Lexington Center Pocket Park and Ancillary Costs Merriam Hill Preservation Project Moon Hill National Register Nomination Project Greeley Village Front Doors LexHAB Set-Aside Funds for Acquisition of Community Housing ACROSS Lexington BudgetsRevolving Funds Preservation Committee Operating Budget and CPA Projects: a)b)c)d)e)f)g)h)i)j)k)l)m)n) ARTICLE SPECIAL TOWN MEETING PRESEN Article 2 Land Purchase off Marrett Road Yes Yes Yes Yes Yes ARTICLE FINANCIAL ARTICLES PRESENTAArticle 4 Appropriate FYArticle 5 Appropriate Article 6 Appropriate for Senior ServicArticle 7 Establish and Continue Departmental Article 8 Appropriate the FY2014 Community YesYesYesYesAll YesYesYesYesAll YesYesYesYesAll YesYesYesYesAll YesYesYesYesAll ESENTATIONDM PK NC HM JP AC CEC SC Yes Yes Yes Yes Yes Pres. 3/20 Pres. 3/20 Pres. 3/27 n and Engineering Pedestrian/Bicycle Route System Buckman Tavern Restoration and RenovationWright Farm Debt Service Administrative Budget Fire Pumper Replacement Cary Memorial Library RFID Conversion Project Head End Equipment Replacement – Phase IV MIS Technology Improvement Program – Phase II Network Redundancy and Improvement Plan Replace Townwide Telephone Systems – Phase II Townwide Electronic Document Management System – Phase III Hastings Park Gazebo Rehabilitation/DesigStreet Improvements and Easements Townwide Culvert Replacement Storm Drainage Improvements and NPDES Compliance DPW Equipment Replacement Hastings Park Irrigation Hydrant Replacement Program Comprehensive Watershed Stormwater Management Study and Implementation Townwide Signalization Improvements o)p)q) - Pine Meadows Equipment and Equipment a)b)c)d)e)f)g)h)i)j)k)l)m)n)o)p) ARTICLE FINANCIAL ARTICLES (continued) PRArticle 9 Appropriate for Recreation Capital Projects Article 10 Appropriate for Municipal Capital Projects Wait All YesAll YesAll Wait All Yes Yes Yes Yes Yes All ESENTATIONDM PK NC HM JP AC CEC SC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes School Capital Projects Hartwell Avenue Infrastructure – Engineering and Easements Sidewalk Improvements and Easements Concord Avenue Sidewalk Construction and Easements Municipal Building Envelope and Systems School Building Flooring Program School Interior Painting Program School Window Treatments Extraordinary Repair School Paving Program Lexington High School Overcrowding – Phase 3 Engineering and Improvements School Security Standardization Installed Wall Units – Air Conditioner School Building Envelope and Systems Program Clarke Middle School Bus Loop Hastings School Kitchen Renovation Print Shop Renovation Public Facilities F350 Vehicle Public Facilities Bid Documents Human Resources Office Renovation q)r)s)Improvements Improvements and Equipment Projectsa)b)c)d)e)f)g)h)i)j)k)l)m)n)o) ARTICLE FINANCIAL ARTICLES (continued) PRArticle 11 Appropriate for Water System Article 12 Appropriate for Wastewater System Article 13 Appropriate for Article 14 Appropriate for Public Facilities Capital ESENTATIONDM PK NC HM JP AC CEC SC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Wait Wait IP Yes Yes Yes Yes Yes HC Pres. 3/20 Yes Yes No No Yes Yes Yes Yes Yes Yes Premiums Yes Yes Yes Yes Yes on Fund IP Yes Yes Yes Yes Yes ppropriate To and From Supplemental Annual Allowance paragraph 11), Increasing Minimum Monthly Allowance Insurance Liability Fund Specified Stabilization Funds Stabilization Fund BudgetsImprovements Warrant Deeds (Solar Energy Purchasing) Delay Bylaw Voting ARTICLE GENERAL ARTICLES PRESENTATIONDM PK NC HM JP AC CEC SC ARTICLE FINANCIAL ARTICLES (concluded) PRArticle 15 Appropriate Bonds and Notes Article 16 Accept MGL Chapter 32, Section 101, Article 17 Accept MGL Chapter 32, Section 12(2)(d Article 18 Appropriate to Post Employment Article 19 Rescind Prior Borrowing Authorizations Hold Article 20 Establish and AArticle 21 Appropriate to StabilizatiArticle 22 Appropriate from Debt Service Article 23 Appropriate for Prior Years’ Unpaid Bills IP Article 24 Amend FY2013 Operating and Enterprise Article 25 Appropriate for Authorized Capital Article 26 Establish Qualifications for Tax Deferrals Yes Yes Yes Yes Yes Article 27 Approve Town Seal Yes Yes Yes Yes Yes Article 28 Amend General Bylaws – Town Meeting Article 29 Amend General Bylaws – Contracts and Article 30 Amend General Bylaws – Trees Tree Pres. 3/18 Yes No Yes Yes Yes Article 31 Amend General Bylaws – Demolition Article 32 Amend General Bylaws – Electronic Article 33 Climate Change Resolution Yes Yes Yes Yes yes ARTICLE ZONING/LAND USE ARTICLES PRESENTATIONDM PK NC HM JP AC CEC SC Article 34 Amend Zoning By-Law Yes Wait Yes Yes Wait AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/3/13 STAFF: Lynne Pease ITEM NUMBER: I.2 SUBJECT: Community Farm Committee Discussion EXECUTIVE SUMMARY: You will begin a discussion for a Community Farm Committee. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/3/13 STAFF: Lynne Pease ITEM NUMBER: I.3 SUBJECT: Community Center Advisory Committee EXECUTIVE SUMMARY: You will continue the discussion about the charge for a Community Center Advisory Committee. Deb will provide a revised draft of the charge to you prior to Wednesday’s meeting. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the proposed charge for a Community Center Advisory Committee. STAFF FOLLOW-UP: Selectmen’s Office AD HOC COMMUNITY CENTER ADVISORY COMMITTEE Members: 7 Appointed by: Board of Selectmen Length of term: 3 years Meeting times: Description: To provide recommendations to the Board of Selectmen of how to best serve the intellectual, physical and social needs of our diverse community by identifying services to be delivered in the Community Center. Consideration must be given to the timing and sequencing of providing these services, along with the implications for staffing. Recommendations for buildings upgrades and/or renovations to accommodate such services should be developed in collaboration with the Permanent Building Committee. The Committee will have completed its charge when the Commuity Center is fully operational as defined by the Board of Selectmen. Any and all recommendations of the Committee, incuding funding recommendations, shall be made only to the Board of Selectmen unless the Selectmen direct otherwise The Board of Selectmen may choose whether to further these recommendations, including presenting the request to Town Meeting, based on the Board’s determination of what is in the best interest of the community. Criteria for membership: The Committee shall consist of citizens with sufficient background to understand the delivery of human services, recreation services and continuing education. Further, they should have sufficient understanding of facility and operational management and its impact on delivering said services. The Chair shell be selected by the Board of Selectmen. Staff support: Provided by the Department of Public Facilities Ex Officcio/liaisons: Recreation Department staff representative (non-voting) Human Services Department staff representative Cary Memorial Library staff representative School Department designee Prior to serving as a member of this Committee, appoitees are required to: 1.Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk. 2.Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest Statute. Further, to continue to serve on the Committee, the member must acknowledge every two years completion of the on-line training requirement. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/1/13 STAFF: Lynne Pease ITEM NUMBER: I.3 SUBJECT: Common Victualler – Taipei Gourmet – Change of Hours EXECUTIVE SUMMARY: Taipei Gourmet is requesting a new Common Victualler License to change the hours they are open by extending them by 30 minutes. I suggest that we put on the license the following hours: 7 days a week, 10:30 a.m. to 11:30 p.m. This will allow them to be open any time within those hours. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve a Common Victualler reflecting a change in hours of operation for Clover Taipei, Inc. d/b/a Taipei Gourmet, located at 211 Massachusetts Avenue. STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/3/13 STAFF: Lynne Pease ITEM NUMBER: I.5 SUBJECT: Appointments/Resignation – Fund for Lexington EXECUTIVE SUMMARY: Mr. Burnell was one of the Selectmen members to the Fund for Lexington Board. Ms. Mauger will be his replacement. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to resign George Burnell from the Fund for Lexington Board, effective immediately. Motion to appoint Deborah Mauger to the Fund for Lexington Board. STAFF FOLLOW-UP: Selectmen’s Office 4/1/2013 Page 42 of 113 E-mail (h) linorm@comcast.netafcolletti1@verizon.netafields@atlantictrust.comed@edgrantlawoffice.comdebmauger@aol.combigwrig@aol.com (f) 781-863-5614(f) 781-862-8556(f) 781-674-9474cell 617-510-0779 (h) 781-862-3098 (h) 781-861-8385(h) 781-861-8896(h) 781-861-1348(h) 781-861-7697(f) 781-863-1650(h) 781-862-4576 Lexington, MA 02421Lexington, MA 02421Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420 Sacred Heart, 21 Follen Road1996(w) 781-862-464642 Adams Street1996(w) 617-531-694027 Grove Street12/2011(w) 781-862-5313205 Grove Street7/2007(w) 781-861-9097 Chair33 Forest Street, Unit 3093/2005member38 Liberty Avenue3/2013 Selectmen6 Members (2 Selectmen, 1 Clergy, Chair Trustees, 2 Service Orgs.) SelectmenClergyTrusteesRotarySelectmenLions Appointed By:Member/Terms: Fund for Lexington Board NameRepresenting/TitleAddressService DatesTelephone Nos.Fax Norman P. CohenReverend Arnold CollettiAlan FieldsEdmund C. GrantDeborah N. MaugerAlan Wrigley