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Home My WebLink About2013-04-01 BOS Packet - Released SELECTMEN’S MEETING Monday, April 1, 2013 Selectmen Meeting Room 6:30 p.m. AGENDA 6:30 p.m. PUBLIC COMMENT (10 min.) 6:40 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.) 6:45 p.m. TOWN MANAGER REPORT (5 min.) 6:50 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION 1.Article Presentations/Article Positions: (10 min.) a.Article 8 – Appropriate the FY2014 Community Preservation Committee Operating Budget and CPA Projects m – LexHAB Set-Aside Funds for Acquisition of Community Housing c – Cary Memorial Building Upgrades 2.Dissolve the Community Center Task Force (5 min.) 3.Discuss Draft Charge for Community Center Advisory Committee (10 min.) 4.Approve Chapter 30B Real Estate Notification – 33 Marrett Road (5 min.) 7:20 p.m. CONSENT AGENDA 1.Use of Battle Green – Patriots Day Afternoon Events 7:25 p.m. ADJOURN The next meeting of the Board of Selectmen is scheduled for Wednesday, April 3, 2013 at 6:45 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Devices Available on Request All agenda times and the order of items are approximate and subject to change. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/1/13 STAFF: Lynne Pease ITEM NUMBER: I.1 SUBJECT: Article Presentations EXECUTIVE SUMMARY: You asked for presentations on the following articles: 1.Article 8 – Appropriate the FY2014 Community Preservation Committee Operating Budget and CPA Projects m – LexHAB Set-Aside Funds for Acquisition of Community Housing c – Cary Memorial Building Upgrades See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office Page 1of 2 Lynne Pease From:David G. Kanter \[david@kanters.com\] Sent:Sunday, March 24, 2013 10:11 PM To:Norman Cohen Cc:Lynne Pease; Carl Valente; Rob Addelson; Marilyn Fenollosa, Vice Chair, Lexington Community Preservation Committee; Nathalie Rice; William C. Hays, Co-Chair, LexHAB; Bill Kennedy; Deborah J. Brown, Lexington Town Moderator Subject:Request for New Motion for Article 8(m) (LexHAB Set-Aside) & Expected New Motion for Article 8(d) (Muzzey Sr. Center Upgrade) Norm, As a following up to our discussion during the 20 Mar 2013 session of the 2013 Annual Town Meeting: 1. For Article 8(m), I request a new Motion be provided to replace the one dated March 20, 2013, so as to recognize the two explicit conditions stipulated by the Community Preservation Committee in its recommendation to this Town Meeting that the funds be limited to: (1) the creation of community housing at either the Leary property and/or the Busa farm property, and (2) performance using those funds be consistent with the just amended "Guidelines for the Use of CPA Funding by LexHAB". The that end, but subject to rephrasing to be legally appropriate and binding, I'd suggest: m) That $450,000 be appropriated as LexHAB Set-Aside Funds to be used solely by LexHAB toward the Creation of Community Housing at the Town-owned Leary and/or Busa farm properties and to do so subject to the "Guidelines for the Use of CPA Funding by LexHAB" as amended February 20, 2013 (or its successor), and to meet this appropriation $306,058 be appropriated from the Community Housing Reserve of the Community Preservation Fund and $143,942 from the Unbudgeted Reserve of the Community Preservation Fund. I am specifically suggesting the words "solely toward the Creation", rather than just the word "Acquisition" used in the non-binding portion of the Warrant language for the Article, as that seems to provide LexHAB with additional flexibility in the manner of achieving its involvement in the creation of that housing. By providing a new Motion, I feel it will not only properly respect the Community Preservation Committee's recommendation, but will avoid me having to offer what I feel would be a friendly amendment on the floor of Town Meeting, as I've had to do in the past, to achieve that end. 2. For Article 8(d), it my understanding that the Community Preservation Committee intends, prior to Article 8 being considered by this Town Meeting, to revise and re-vote its recommendation to Town Meeting to be for Indefinite Postponement in the light of the Town's purchase of the land off of Marrett Road. I would welcome seeing that be the Motion initially presented to this Town Meeting as, otherwise, it is my intention to offer a Substitute Motion for Indefinite Postponement. While I appreciate that encouraging Town Meeting to defeat a Motion to fund for Muzzey Senior Center Upgrade would achieve the same end, I believe it's important that, instead, Town Meeting, for the record, be asked to support a Motion that is consistent with the Community Preservation Committee's latest position. I would look forward to both new Motions being the initial Motions presented to this Town Meeting for those sub-elements of Article 8. 3/28/2013 SC SC CEC CEC AC AC JP YesJPYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes t HM YesHMYesYesYesYesYesYesNoYesYesYesYesYesWaiYesYesYesYes NC YesNCYesYesYesYesYesYesWait YesYesYesYesYesYesYesYesYesYes PK YesPKYesYesYesYesYesYesYesYesYesYesYesYesNoNoYesYesYes DM YesDMYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes TION PRESENTATIONPRESENTAIPIPCPC Pres. 3/18 ARTICLE POSITIONS 2013 ANNUAL TOWN MEETING e Program 2014 Operating Budget FY2014 Enterprise Funds Archives and Records Management/Conservation CPA Conservation Restriction Enforcement Funds; Cary Memorial Building Upgrades Muzzey Senior Center Upgrade – Phase 3 Visitor Center – Design Phase Park and Playground Improvements Park Improvements – Athletic Fields Lincoln Park Field Improvements Lexington Center Pocket Park and Ancillary Costs Merriam Hill Preservation Project Moon Hill National Register Nomination Project Greeley Village Front Doors LexHAB Set-Aside Funds for Acquisition of Community Housing ACROSS Lexington Land Purchase off Marrett Road FINANCIAL ARTICLES Appropriate FYAppropriateBudgetsAppropriate for Senior ServicEstablish and Continue Departmental Revolving Funds Appropriate the FY2014 Community Preservation Committee Operating Budget and CPA Projects: a)b)c)d)e)f)g)h)i)j)k)l)m)n) SPECIAL TOWN MEETING ARTICLE Article 2 ARTICLE Article 4 Article 5 Article 6 Article 7 Article 8 SC CEC AC YesYesYesJPYesYesAll YesYesYesHMYesYesAll YesYesYesNCYesYesAll YesYesYesPKYesYesAll YesYesYesDMYesYesAll ESENTATION PRPres. 3/20 Pres. 3/20 Pres. 3/27 n and Engineering Pedestrian/Bicycle Route System Buckman Tavern Restoration and RenovationWright Farm Debt Service Administrative Budget Fire Pumper Replacement Cary Memorial Library RFID Conversion Project Head End Equipment Replacement – Phase IV MIS Technology Improvement Program – Phase II Network Redundancy and Improvement Plan Replace Townwide Telephone Systems – Phase II Townwide Electronic Document Management System – Phase III Hastings Park Gazebo Rehabilitation/DesigStreet Improvements and Easements Townwide Culvert Replacement Storm Drainage Improvements and NPDES Compliance DPW Equipment Replacement Hastings Park Irrigation Hydrant Replacement Program Comprehensive Watershed Stormwater Management Study and Implementation Townwide Signalization Improvements o)p)q)FINANCIAL ARTICLES (continued) Appropriate for Recreation Capital Projects - Pine Meadows Equipment Appropriate for Municipal Capital Projects and Equipment a)b)c)d)e)f)g)h)i)j)k)l)m)n)o)p) ARTICLE Article 9 Article 10 SC CEC AC JPYesYesYesWait All HMYesYesYesYesAll NCYesYesYesYesAll PKYesYesYesWait All DMYesYesYesYesAll ESENTATION PR School Capital Projects Hartwell Avenue Infrastructure – Engineering and Easements Sidewalk Improvements and Easements Concord Avenue Sidewalk Construction and Easements Municipal Building Envelope and Systems School Building Flooring Program School Interior Painting Program School Window Treatments Extraordinary Repair School Paving Program Lexington High School Overcrowding – Phase 3 Engineering and Improvements School Security Standardization Installed Wall Units – Air Conditioner School Building Envelope and Systems Program Clarke Middle School Bus Loop Hastings School Kitchen Renovation Print Shop Renovation Public Facilities F350 Vehicle Public Facilities Bid Documents Human Resources Office Renovation FINANCIAL ARTICLES (continued) q)r)s)Appropriate for Water System Improvements Appropriate for Wastewater System Improvements Appropriate for and Equipment Appropriate for Public Facilities Capital Projectsa)b)c)d)e)f)g)h)i)j)k)l) m)n)o) ARTICLE Article 11 Article 12 Article 13 Article 14 SC SCSC CEC CECCEC AC ACAC JP YesyesWait JPYesYesYesYesYesYesYesYesYesYesYesYesJP HM HMYesYesYesYesYesYesYesYesYesYesYesNoYesYesHMYes NC NCYesYesYesYesYesYesYesYesYesYesYesNoYesYesNCYes PK PKYesYesYesYesYesYesYesYesYesYesNoYesYesYesPKWait DM DMYesYesYesYesYesYesYesYesYesYesYesYesYesYesDMYes ESENTATION Hold PRIPIPWait Wait PRESENTATIONIPTree Pres. 3/18 HC Pres. 3/20 PRESENTATION Premiums on Fund ppropriate To and From GENERAL ARTICLES ZONING/LAND USE ARTICLES FINANCIAL ARTICLES (concluded) Accept MGL Chapter 32, Section 101, Supplemental Annual Allowance Accept MGL Chapter 32, Section 12(2)(d paragraph 11), Increasing Minimum Monthly Allowance Appropriate to Post Employment Insurance Liability Fund Rescind Prior Borrowing Authorizations Establish and ASpecified Stabilization Funds Appropriate Bonds and Notes Appropriate to StabilizatiAppropriate from Debt Service Stabilization Fund Appropriate for Prior Years’ Unpaid Bills Amend FY2013 Operating and Enterprise BudgetsAppropriate for Authorized Capital Improvements Establish Qualifications for Tax Deferrals Approve Town Seal Amend General Bylaws – Town Meeting Warrant Amend General Bylaws – Contracts and Deeds (Solar Energy Purchasing) Amend General Bylaws – Trees Amend General Bylaws – Demolition Delay Bylaw Amend General Bylaws – Electronic VotingClimate Change Resolution Amend Zoning By-Law ARTICLE ARTICLE Article 15 Article 16 Article 17 Article 18 Article 19 Article 20 Article 21 Article 22 Article 23 Article 24 Article 25 Article 26 Article 27 Article 28 Article 29 Article 30 Article 31 Article 32 Article 33 ARTICLE Article 34 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/1/13 STAFF: Lynne Pease ITEM NUMBER: I.2 SUBJECT: Dissolve the Community Center Task Force EXECUTIVE SUMMARY: It is now time to dissolve the Community Center Task Force and thank them for their work. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to dissolve the Community Center Task Force. STAFF FOLLOW-UP: Selectmen’s Office COMMUNITY CENTER TASK FORCE Members: 7-9 Appointed by: Selectmen Length of Term: 10 months Appointments Made: Meeting Times: Description: The Task Force is charged with developing a report about the concept of a community center, including recommendations, to serve the intellectual, physical, and social needs of Seniors, other adults, teens and youth in our community. Specifically the Task Force will: explore other Towns' approaches to providing these services in an effort to determine best practices Confirm the stakeholders Identify the services they need Determine how the services get delivered In pursuit of these duties and responsibilities, the Task Force shall: Work with Town Departments, Boards, and Committees Conduct outreach to identify stakeholder needs #®¬¬¨³³¤¤4¨¬¤,¨¤ £0§ ²¤²Ȁ GatherDataAnalyzeDataWriteReport MayAugustSeptemberNovemberDecemberFebruary Criteria for Membership: For its members and liaisons the Task Force will draw from such groups as the Board of Selectmen, Council on Aging, Friends of the Council on Aging, Recreation Department, School Committee, and Human Services Committee, as well as other interested parties such as LexSA, and LexFUN, and others who have experience in creating community programs. Prior to serving as a member of this Committee, appointees are required to: 1.Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Task Force the member must acknowledge annually receipt of the Summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged to the Town Clerk. 2.Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest statute. Ref.:Charge Adopted by the Board of Selectmen on May 2, 2011. Selectmen designated members as Special Municipal Employees on May 16, 2011. Members appointed by Selectmen on May 16, 2011 3/29/2013 Page 24 of 113 E-mail nancya519@gmail.comalessandrini@comcast.netcpammer1@verizon.netebethborg@aol.commciccololex@gmail.com*mciccolo@gmail.comtimothy_dugan@hms.harvard.edudrake439@aol.comjim.goell@ieee.orgsophiaho999@hotm ail.comsbt_77@yahoo.comlhussong@alum.wellesley.eduflokop@comcast.nets.lawrence@minutemansenior.orgstephanie@stephanielawrence.com*hank_manz@yahoo.comlisahrhodes@gmail.comjatlaw@rcn.comjennifervelis@m ac.comgregoryzurlo@gmail.com (f) 617-726-5669cell 617-571-3847cell 781-254-9850cell 781-307-7330cell 617-851-9442cell 781-910-8035(f) 674-2360(f) 781-229-6190cell 781-325-6538cell 617-620-5011cell 781-789-7340cell 781-738-2979 (h) 781-861-6069 (h) 781-861-8207(h) 781-861-8162(h) 781-862-7309(h) 781-862-0808(h) 781-861-1463(h) 781-861-8896(h) 781-274-8151(h) 781-862-6331(h) 782-863-8035(h) 781-862-0925(h) 781-862-3090(h) 781-863-1733(h) 781-862-4319 6/2012 Lexington, MA 02420Lexington, MA 02421Lexington, MA 02420Lexington, MA 02421Lexington, MA 02421Lexington, MA 02421Lexington, MA 02420Lexington, MA 02420Lexington, MA 02420Lexington, MA 02421Lexington, MA 02420Lexington, MA 02420Lexington, MA 02421Lexington, MA 02421Lexington, MA 02420Lexington, MA 02420Lexington, MA 02421 24 Hastings Road5/201114 White Pine Lane5/20116 Boxwood Lane6/2011351 North Emerson Road5/20119 Brent Road5/2011482 Marrett Road5/2011cell 781-307-3116 Liaison22 Village Circle5/2011Liaison32 Slocum Road(w) 617-726-6039Liaison6 Fifer LaneLiaison215 Wood StreetLiaison42 Adams Street5/2011Chair354 Waltham Street5/2011(w) 781-861-2510Liaison186 Grant Street5/2011(w) 888-222-6171x7017Liaison14 Ellison RoadLiaison7 Volunteer Way(w) 781-861-1557Liaison1088 Mass. AvenueLiaison4190 Katahdin Drive5/2011 Selectmen7-9 Members, 10 month term LWVSchool Com.Friends of Cary LibrarySeniors-COAPlanning BoardTeensHuman Serv.Seniors-LexSAChinese-Amer.CommunityCommunityHuman ServicesSelectmenRecreationFCOALexFUNPlanning Board Appointed By:Member/Terms: Community Center Task Force NameRepresenting/TitleAddressService DatesTelephone Nos.Fax (up to 2) vacanciesNancy AdlerAlessandro AlessandriniChristine AmmerElizabeth A. BorghesaniMichelle L. CiccoloTimothy F. DuganGail M. FieldsJames E. GoellSophia HoLaura J. HussongFlorence KoplowStephanie LawrenceHank ManzLisah RhodesJane TrudeauJennifer VelisGregory Zurlo AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/1/13 STAFF: Lynne Pease ITEM NUMBER: I.3 SUBJECT: Discuss Draft Charge for Community Center Advisory Committee EXECUTIVE SUMMARY: Deb is working on a draft charge for a Community Center Advisory Committee that you will be discussing. She will send the draft to you for your review prior to Monday’s meeting. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the proposed charge for a Community Center Advisory Committee. STAFF FOLLOW-UP: Selectmen’s Office RECORD OF VOTE OF THE LEXINGTON BOARD OF SELECTMEN April 1, 2013 At a duly called public meeting of the Lexington Board of Selectmen on April 1, 2013, the Board voted as follows: That the Board has determined that advertising under General Laws Chapter 30B for the Town’s acquisition of the following parcel of real property will not benefit the governmental body’s interest due to the unique qualities of the property: Land containing approximately ten (10) acres shown as “Map of 33-63 Marrett Road- Section 63A with modifications for sale of property” on the sketch plan on file with the Town Clerk, being a portion of the properties identified on Lexington Assessor’s Map 31 as Lots 63A and 63B (the “Property”). Specifically, the Property contains a ready-to-use office building of very good condition and quality that incorporates a historic mansion, a renovated carriage house and exceptional green space, all of which are situated in a unique and highly advantageous location that is ideally suited for use by the Town of Lexington for community purposes. In addition, the Property is adjacent to the Dunbar Meadow Conservation area and the Natural Heritage Museum. Purchasing the Property will allow the Town to have a large community space adjacent to other public areas for area residents. TOWN OF LEXINGTON By its Board of Selectmen _________________________ Deborah N. Mauger, Chairman _________________________ Peter C. J. Kelley _________________________ Norman P. Cohen _________________________ Hank Manz _________________________ Joseph N. Pato {A0187056.1 } AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/1/13 STAFF: Lynne Pease ITEM NUMBER: C.1 SUBJECT: Consent EXECUTIVE SUMMARY: 1.Approve request of the Town Celebrations Committee to use the Battle Green on Monday, April 15, 2013, Patriots Day for special musical performances from 12:45 p.m. to approximately 3:00 p.m. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the Consent Agenda. STAFF FOLLOW-UP: Selectmen’s Office March26,2013 Ms.DebMauger,Chairman BoardofSelectmen TownofLexington 1625MassachusettsAvenue Lexington,MA02420 RE:0 ³±¨®³²ȌDay2013 DearDeb, OnbehalfoftheTownCelebrationsCommitteeIwouldliketomakethefollowingrequests thesewouldsupersedemyprevious inregardsto0 ³±¨®³²ȌDay,MondayApril15,2013, requestfortheOldGuard. -´²¨¢ «'±®´¯0¤±¥®±¬ ¢¤Ȁ UseoftheBattleGreenat12:45pmonMonday,April15,2013foramusicalperformancebya DixieLandStyleJazzBand. .®±¶¨¢§5¨µ¤±²¨³¸2¤¦¨¬¤³ «" £ǉ$±¨««4¤ ¬¯¤±¥®±¬ ¢¤Ȁ UseoftheBattleGreenat2:00pmonMonday,April15,2013foraneventbyNorwich UniversitytoconsistofamusicalperformancebytheNorwichUniversityRegimentalBand& DrillTeam.TheNorwichUniversityRegimentalBandistheoldestcollegiateBandinthe Countrybeginningin1823. TheRegimentalBandhasperformedfortheinaugurationofseveralUnitedStates presidents,includingKennedy,Nixon,Carter,Reagan,GeorgeH.W.BushandObamain2013, aswellasforparadesandconcertsthroughoutVermontandNewEngland. WefeelthisisawonderfulopportunityfortheTownofLexington.Shouldyouhaveany questions,pleasedonothesitatetocontactme. Verytrulyyours, SuzieBarry,Chairman 7817604560 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 Telephone: (781)-862-0500 x708 ~ Fax: (781)-861-2754