HomeMy WebLinkAbout2013-03-27 BOS Packet - Released
SELECTMEN’S MEETING
Wednesday, March 27, 2013
Selectmen Meeting Room
6:00 p.m.
AGENDA
6:00 p.m. PUBLIC COMMENT (10 min.)
6:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
6:15 p.m. TOWN MANAGER REPORT (5 min.)
6:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1.Article Presentations/Article Positions: (25 min.)
a.Article 10q – Appropriate for Municipal Capital Projects and Equipment -
Hartwell Avenue Infrastructure – Engineering and Easements
b.Article 8 – Appropriate the FY2014 Community Preservation Committee
Operating Budget and CPA Projects
i.Cary Memorial Building Upgrades
ii.Muzzey Senior Center Upgrade – Phase 3
c.Article 31 – Amend General Bylaws – Demolition Delay Bylaw
2.Approve Parklet Design Proposal (10 min.)
3.Approve Regional Housing Services Office Agreement (5 min.)
4.Approve Discovery Day Request (5 min.)
5.Reappoint Town Counsel (5 min.)
6.Town Manager Appointments to Historical Commission (5 min.)
7:15 p.m. CONSENT AGENDA (5 min.)
1.Sign Arbor Day Proclamation
2.Sign Proclamation for Lexington Bike Walk ‘N Bus Week
7:20 p.m. ADJOURN
The next meeting of the Board of Selectmen is scheduled for Monday, April 1, 2013 at 6:00 p.m. in
the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue.
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 3/27/13 STAFF: Lynne Pease ITEM NUMBER: I.1
SUBJECT:
Article Presentations
EXECUTIVE SUMMARY:
You asked for presentations on the following articles:
a.Article 10q – Appropriate for Municipal Capital Projects and Equipment – Hartwell Avenue
Infrastructure – Engineering and Easements. Mr. Livsey will be at your meeting to answer
questions on this Hartwell Avenue project.
b.Article 8 – Appropriate the FY2014 Community Preservation Committee Operating Budget
and CPA Projects
i.Cary Memorial Building Upgrades. Discuss indefinitely postponing article.
ii.Muzzey Senior Center Upgrade – Phase 3. Discuss indefinitely postponing article.
c.Article 31 – Amend General Bylaws – Demolition Delay Bylaw. Revised motion to change
30 days to 21 days.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
YesYesWait YesYesYesYesYesYesYesYesYesYes
YesYesYesYesYesYesYesYesWaitYesYesYesYes
YesYesYesYesYesYesYesYesYesYesYesYesYes
YesYesNoYesYesYesYesYesNoNoYesYesYes
YesYesNoYesYesYesYesYesYesYesYesYesYes
TIONDM PK NC HM JP AC CEC SC
TATIONDM PK NC HM JP AC CEC SC
Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes if no on Marrett Road IPCPC Pres. 3/18
ARTICLE POSITIONS
2013 ANNUAL TOWN MEETING
e Program Yes Yes Yes Yes Yes
2014 Operating Budget Yes Yes Yes Yes Yes
FY2014 Enterprise Funds
Archives and Records Management/Conservation CPA Conservation Restriction Enforcement Funds; Cary Memorial Building Upgrades Muzzey Senior Center Upgrade – Phase 3 Visitor Center – Design
Phase Park and Playground Improvements Park Improvements – Athletic Fields Lincoln Park Field Improvements Lexington Center Pocket Park and Ancillary Costs Merriam Hill Preservation
Project Moon Hill National Register Nomination Project Greeley Village Front Doors LexHAB Set-Aside Funds for Acquisition of Community Housing ACROSS Lexington
BudgetsRevolving Funds Preservation Committee Operating Budget and CPA Projects: a)b)c)d)e)f)g)h)i)j)k)l)m)n)
ARTICLE SPECIAL TOWN MEETING PRESEN
Article 2 Land Purchase off Marrett Road Yes Yes Yes Yes Yes ARTICLE FINANCIAL ARTICLES PRESENTAArticle 4 Appropriate FYArticle 5 Appropriate Article 6 Appropriate for Senior ServicArticle
7 Establish and Continue Departmental Article 8 Appropriate the FY2014 Community
YesYesYesYesAll
YesYesYesYesAll
YesYesYesYesAll
YesYesYesYesAll
YesYesYesYesAll
ESENTATIONDM PK NC HM JP AC CEC SC
Yes Yes Yes Yes Yes All Yes except q Pres. 3/20 Pres. 3/20
n and Engineering
Pedestrian/Bicycle Route System Buckman Tavern Restoration and RenovationWright Farm Debt Service Administrative Budget Fire Pumper Replacement Cary Memorial Library RFID Conversion
Project Head End Equipment Replacement – Phase IV MIS Technology Improvement Program – Phase II Network Redundancy and Improvement Plan Replace Townwide Telephone Systems – Phase II
Townwide Electronic Document Management System – Phase III Hastings Park Gazebo Rehabilitation/DesigStreet Improvements and Easements Townwide Culvert Replacement Storm Drainage Improvements
and NPDES Compliance DPW Equipment Replacement Hastings Park Irrigation Hydrant Replacement Program Comprehensive Watershed Stormwater Management Study and Implementation Townwide Signalization
Improvements
o)p)q)
- Pine Meadows Equipment and Equipment a)b)c)d)e)f)g)h)i)j)k)l)m)n)o)p)
ARTICLE FINANCIAL ARTICLES (continued) PRArticle 9 Appropriate for Recreation Capital Projects Article 10 Appropriate for Municipal Capital Projects
Wait All
YesAll
YesAll
Wait All
Yes Yes Yes Yes Yes All
ESENTATIONDM PK NC HM JP AC CEC SC
Pres. 3/27 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
School Capital Projects
Hartwell Avenue Infrastructure – Engineering and Easements Sidewalk Improvements and Easements Concord Avenue Sidewalk Construction and Easements Municipal Building Envelope and Systems
School Building Flooring Program School Interior Painting Program School Window Treatments Extraordinary Repair School Paving Program Lexington High School Overcrowding – Phase 3 Engineering
and Improvements School Security Standardization Installed Wall Units – Air Conditioner School Building Envelope and Systems Program Clarke Middle School Bus Loop Hastings School Kitchen
Renovation Print Shop Renovation Public Facilities F350 Vehicle Public Facilities Bid Documents Human Resources Office Renovation
q)r)s)Improvements Improvements and Equipment Projectsa)b)c)d)e)f)g)h)i)j)k)l)m)n)o)
ARTICLE FINANCIAL ARTICLES (continued) PRArticle 11 Appropriate for Water System Article 12 Appropriate for Wastewater System Article 13 Appropriate for Article 14 Appropriate for Public
Facilities Capital
ESENTATIONDM PK NC HM JP AC CEC SC
Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Wait Wait IP Yes Yes Yes Yes Yes HC
Pres. 3/20 Yes Yes No No Yes Yes Yes Yes Yes Yes
Premiums Yes Yes Yes Yes Yes
on Fund IP Yes Yes Yes Yes Yes
ppropriate To and From
Supplemental Annual Allowance paragraph 11), Increasing Minimum Monthly Allowance Insurance Liability Fund Specified Stabilization Funds
Stabilization Fund BudgetsImprovements Warrant Deeds (Solar Energy Purchasing) Delay Bylaw Voting
ARTICLE GENERAL ARTICLES PRESENTATIONDM PK NC HM JP AC CEC SC
ARTICLE FINANCIAL ARTICLES (concluded) PRArticle 15 Appropriate Bonds and Notes Article 16 Accept MGL Chapter 32, Section 101, Article 17 Accept MGL Chapter 32, Section 12(2)(d Article
18 Appropriate to Post Employment Article 19 Rescind Prior Borrowing Authorizations Hold Article 20 Establish and AArticle 21 Appropriate to StabilizatiArticle 22 Appropriate
from Debt Service Article 23 Appropriate for Prior Years’ Unpaid Bills IP Article 24 Amend FY2013 Operating and Enterprise Article 25 Appropriate for Authorized Capital Article
26 Establish Qualifications for Tax Deferrals Yes Yes Yes Yes Yes Article 27 Approve Town Seal Yes Yes Yes Yes Yes Article 28 Amend General Bylaws – Town Meeting Article 29
Amend General Bylaws – Contracts and Article 30 Amend General Bylaws – Trees Tree Pres. 3/18 Yes No Yes Yes Yes Article 31 Amend General Bylaws – Demolition Article 32 Amend General
Bylaws – Electronic Article 33 Climate Change Resolution Yes Yes Yes Yes yes ARTICLE ZONING/LAND USE ARTICLES PRESENTATIONDM PK NC HM JP AC CEC SC Article 34 Amend Zoning By-Law
Yes Wait Yes Yes Wait
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 3/27/13 STAFF: Lynne Pease ITEM NUMBER: I.4
SUBJECT:
Approve Request for Discovery Day Street Fair
EXECUTIVE SUMMARY:
Lexington Retailers Association has requested permission to have exclusive use of the Muzzey
Street/Waltham Street parking lot on Saturday, May 25, 2013 (rain date June 1) from 5:00 a.m.
nd
to 5:00 p.m. for the 34 annual Discovery Day Street Fair. They also request the following
permissions: erect seven temporary signs; park flat bed trailer in Lexington Center; and provide
free parking. Police and Fire will work out any necessary details with the Lexington Retailers.
Use of Depot Square has been approved by the Town Manager.
See attached letter from the Lexington Retailers Association dated March 18, 2013. A copy of
the letter was given to the Town Managers Office for them to approve the request to use the
Depot Square for a concert.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the request of the Lexington Retailers Association detailed in a letter dated
March 18, 2013 to have exclusive use of the Muzzey Street/Waltham Street parking lot on
nd
Saturday, May 25, 2013 (rain date June 1) from 5:00 a.m. to 5:00 p.m. for the 32 annual
Discovery Day Street Fair, to erect seven temporary signs, park a flat bed trailer in Lexington
Center and provide free parking, subject to having a pre-event meeting with staff from Police,
Fire, DPW and to work out the details.
STAFF FOLLOW-UP:
Selectmen’s Office
L EXINGTON R ETAILERS A SSOCIATION
1780 Massachusetts Avenue 781862-1034
March 18, 2013
Board of Selectmen, Town of Lexington:
Deborah Mauger, Chair
Norman Cohen
Peter Kelley
Hank Manz
Joseph Pato
Dear Board Members,
The Lexington Retailers Association (LRA) requests permission to have exclusive use of the Muzzey St./
Waltham St. parking lot on Saturday May 25, 2013 (with a rain date of June 1) from 5 a.m. to 5 p.m., for
rd
the purpose of hosting the 34 annual Discovery Day Street Fair. In addition we request the use of Emery
Park, from 3:00 p.m. to 6 p.m. for an Outdoor Concert by the NoWheremen, a Lexington based “Beatles
th
cover band” and to have the 300 Anniversary committee dedicate their clock and time capsule.
During Discovery Day the LRA will be placing portable toilet facilities in the Waltham/Muzzey St. parking
lot, and temporarily convert the parking spaces at either entrance to handicapped parking for the duration of
the event. We also want to work with the DPW to provide temporary bike racks for the event.
For the purpose of event publicity we request permission to:
-erect seven temporary signs at the following locations:
1)on Emery Park, starting May 9 and ending at the conclusion of the event;
2)on Massachusetts Avenue sidewalk near the Police Booth, during the event;
3)on Massachusetts Avenue sidewalk at Waltham Street, during the event ;
4)on Massachusetts Avenue sidewalk at Muzzey Street, during the event;
5)on Massachusetts Avenue sidewalk at the Alley between #’s 1776-1780, during the event,
6)on Waltham Street sidewalk at the Alley between #’s 11-25, during the event;
7)at the Bike-path, in the area by the crossover behind 1775 Mass Ave, during the event.
-park a flat bed trailer in Lexington Center on Massachusetts Avenue in two metered parking spaces in
front of Depot Square starting on Friday May 17 and ending on the morning of Discovery Day. A banner
publicizing Discovery Day would be hung on the trailer.
-provide Free parking by placing bags over the parking meters in the Central Business District, and not
charging in the Depot Lot on Discovery Day. The LRA would be responsible for placing and removing the
bags. They would be attached late in the evening prior to Discovery Day and removed after the event. The
bags are printed to publicize the event, and most importantly work in conjunction with the above sidewalk
signs.
Last year, at least 70 of Lexington’s businesses, civic organizations and municipal departments transformed
the Waltham /Muzzey St. parking lot into a fun filled, family oriented street fair. We appreciate the
cooperation the Town provided last year, and look forward to working with you again.
The enclosed page is designed to address questions you may have about Discovery Day.
Sincerely,
Richard Michelson, President
Lexington Retailers Association
Q & A - Discovery Day 2013 - Saturday May 25
Q. What will occur during Discovery Day?
A. Discovery Day consist of two events located in different venues. There is a street fair
in the Waltham St/Muzzey St parking lot and an outdoor concert in Emery Park.
Q. How will the Muzzey St./ Waltham St. parking lot be used?
A. The parking lot will be closed to all vehicular traffic at Muzzey Street and Waltham
Street, parking will be prohibited, and a pedestrian mall will be created. Participants will
be assigned specific locations. The following is a tentative schedule:
5 a.m. Close the parking lot to public vehicular traffic
Participants begin set-up
10 a.m. Participants open to public
3 p.m. Participants close to public
Participants breakdown and cleanup
5 p.m. Parking lot reopened to public vehicular traffic
Q.Who will be allowed to participate?
A. Lexington retail and service businesses; Lexington community organizations; and
Town of Lexington departments and committees
Q. What will occur at the street fair?
The Participants will be allowed to conduct the following activities:
Businesses - promote their businesses and sell merchandise
Community organizations - promote their organization (fundraise with LRA
approval)
Town Departments/Committees – promote their groups (fundraise with LRA
approval)
In addition, the LRA will provide family oriented entertainment in the parking lot. This
may include, but may not be limited to live music performances and live dancing
performances.
Q.What is happening in Emery Park?
A.A family oriented outdoor concert from 3:30 p.m to 6 p.m, by the NoWheremen, a
th
Lexington based Beatles cover band, as well as the 300 Anniversary committee’s clock
and time capsule dedication.
Q.What will the charges to participate be?
A. Charges will be assessed to cover the expenses involved in promoting and
implementing Discovery Day. Those expenses will include mailings, advertising,
entertainment, rental costs, and town services, as examples. Businesses will be charged
a set fee to participate.Lexington community organizations will be charged a highly
discounted nominal fee, and Town of Lexington departments and committees will be
allowed to participate for free.
Q.What town services will be required?
A. As in the past, we will work with the Police Department for detail officers required for
closing the lot for the event. In addition, the DPW assists with site set-up, recycling and
rubbish bins, trash disposal and site cleanup. We will again pay the costs for LEXPRESS
to operate during the event allowing the public to ride for free.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 3/27/13 STAFF: Lynne Pease ITEM NUMBER: I.5
SUBJECT:
Reappointment – Town Counsel
EXECUTIVE SUMMARY:
The Town Counsel appointment expires March 31, 2013.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to reappoint Anderson and Kreiger, represented by William L. Lahey, as Town Counsel
for Lexington for a term to expire March 31, 2014.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 3/27/13 STAFF: Lynne Pease ITEM NUMBER: C.1-2
SUBJECT:
Consent Agenda
EXECUTIVE SUMMARY:
1.Sign Arbor Day Proclamation scheduled for Friday, April 26, 2013.
2.Sign Proclamation proclaiming May 5 through 11, 2013 as Lexington Bike Walk ‘N Bus
Week.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Consent Agenda.
STAFF FOLLOW-UP:
Selectmen’s Office
PROCLAMATION
Whereas:In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a
special day be set aside for the planting of trees; and
Whereas:This holiday, called Arbor Day, was first observed with the planting of more than
a million trees in Nebraska; and
Whereas: Arbor Day is now observed throughout the nation and the world; and
Whereas: Trees can reduce the erosion of our precious topsoil by wind and water, cut
heating and cooling costs, moderate the temperature, clean the air, produce
oxygen and provide habitat for wildlife; and
Whereas: Trees are a renewable resource giving us paper, wood for our homes, fuel for our
fires and countless other wood products;
Whereas:Trees in our town increase property values, enhance the economic vitality of
business areas, and beautify our community; and
Whereas: This year the Town of Lexington has once again been recognized as a Tree City
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USA, the 24 year for this designation.
NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of the Town of Lexington,
Massachusetts, do hereby proclaim April 26, 2013 as
ARBOR DAY
in the Town of Lexington and we urge all citizens to support efforts to protect our trees and
woodlands and to support our town’s urban forestry program;
And Further: We urge all citizens to plant and protect trees to promote the well being of
present and future generations.
Town of Lexington, Massachusetts
o FFICE OF SELECTMEN
DEBORAH N. MAUGER, CHAIRMAN
PETER C.J. KELLEY
NORMAN P. COHEN TEL: (781) 862-0500 x208
HANK MANZ FAX: (781) 863-9468
JOSEPH N. PATO
PROCLAMATION
Whereas: Lexington is fortunate to have walking, bicycling, and mass transit resources as alternatives
to single occupancy vehicles;
Whereas: Encouraging alternative transportation options among all age groups will result in a
reduction of CO2 emissions as well as improvements in health;
Whereas: Encouraging school bus ridership will result in safer transport of students and a reduction in
the number of idling cars during the school commute;
Whereas: Children who walk and bike to school have higher physical activity levels throughout the
day which helps to prevent childhood obesity and reduce stress;
Whereas: Encouraging walking, bicycling and taking mass transit to Lexington Center will alleviate
parking problems;
Whereas: the 2003 Transportation Element of Lexington’s Comprehensive Plan states that:
“transportation alternatives … can improve the quality of life by reducing vehicular trips
…\[and\] that traffic difficulties do nothing to improve the community’s well being,
benefiting neither the environment, the economy, public safety, family life or efficiency of
people circulation”; and
Whereas: The Planning and Human Services Departments, the Bicycle Advisory Committee, the
Greenways Corridor Committee, the Transportation Advisory Committee, the Sidewalk and
Safe Routes to School Committees, the Tourism Committee/Revolutionary Revelry as well
as other partners, are planning activities to celebrate safe, sustainable, and healthy walking,
bicycling, and transit options during the week of May 5 through 11, with the purpose of
declaring “What a Glorious Morning to Leave My Car at Home!”
NOW, THEREFORE, WE, THE BOARD OF SELECTMENof the Town of Lexington, Massachusetts,
do hereby proclaim May 5 through 11, 2013 as
LEXINGTON BIKE WALK ‘N BUS WEEK
in the Town of Lexington. We urge all citizens to take the opportunity during this week to walk, bicycle,
or take the bus instead of driving alone to get to work, to school, or to run an errand.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER: ITEM NUMBER:
March 27, 2013 BOS Discussion Executive Session
SUBJECT: Exemptions 3:
Suggested motion for Executive Session:
Exemption 3: I move that the Board go into Executive Session to discuss strategy with respect to
collective bargaining related to the DPW Union.Further, that as Chairman I declare that an
open meeting discussion may have a detrimental effect on the bargaining position of the Town.
The Board of Selectmen will reconvene in Open Session only to adjourn.
EXECUTIVE SUMMARY:
FINANCIAL IMPACT:
NA
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
TMO
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