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Home My WebLink About2013-03-20 BOS Packet - Released SELECTMEN’S MEETING Wednesday, March 20, 2013 Selectmen Meeting Room 6:00 p.m. REVISED AGENDA 6:00 p.m. PUBLIC COMMENT (10 min.) 6:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.) 6:15 p.m. TOWN MANAGER REPORT (5 min.) 6:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION 1.Article Presentations/Article Positions: (30 min.) a.Article 31 – Amend General Bylaws – Demolition Delay Bylaw b.Article 10 – Appropriate for Municipal Capital Projects and Equipment i.10h – Hastings Park Gazebo Rehabilitation/Design and Engineering ii.10p – Townwide Signalization Improvements c.Article 8e – Appropriate the FY2014 Community Preservation Committee Operating Budget and CPA Projects - Visitor Center-Design Phase 2.DPW Update on Recycling and Solid Waste Program (10 min.) 3.Discussion Regarding Purchase of 33 Marrett Road (10 min.) 4.Sign Special State Primary Warrant (5) 5.Appointment to Registrar of Voters (5 min.) 7:20 p.m. CONSENT AGENDA (5 min.) 1.One-Day Liquor License – Lexington Players th 2.Approve Flying the 300 Flag on the Battle Green nd 3.Approve Use of Battle Green – 2 Amendment Rally 7:25 p.m. ADJOURN The next meeting of the Board of Selectmen is scheduled for Monday, March 27, 2013 at 6:00 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Devices Available on Request All agenda times and the order of items are approximate and subject to change. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 3/20/13 STAFF: Lynne Pease ITEM NUMBER: I.1 SUBJECT: Article Presentations EXECUTIVE SUMMARY: You asked for presentations on the following articles: a.Article 31 – Amend General Bylaws – Demolition Delay Bylaw. Ms. Fenollosa will be at your meeting to answer questions on the policy regarding notifying homeowners prior to listing properties on the Comprehensive Cultural Resources Survey. b.Article 10 – Appropriate for Municipal Capital Projects and Equipment i.Hastings Park Gazebo Rehabilitation/Design and Engineering. ii.Townwide Signalization Improvements c.Article 8e – Appropriate the FY2014 Community Preservation Committee Operating Budget and CPA Projects - Visitor Center-Design Phase. Continued discussion from the 3/18 meeting. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office YesYesWait YesYesYesYesYesYesYesYesYesYes YesYesYesYesYesYesYesYesWaitYesYesYesYes YesYesYesYesYesYesYesYesYesYesYesYesYes YesYesNoYesYesYesYesYesNoNoYesYesYes YesYesNoYesYesYesYesYesYesYesYesYesYes TIONDM PK NC HM JP AC CEC SC TATIONDM PK NC HM JP AC CEC SC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes if no on Marrett Road Tourism Pres. 3/20 CPC Pres. 3/18 ARTICLE POSITIONS 2013 ANNUAL TOWN MEETING e Program Yes Yes Yes Yes Yes 2014 Operating Budget Yes Yes Yes Yes Yes FY2014 Enterprise Funds Archives and Records Management/Conservation CPA Conservation Restriction Enforcement Funds; Cary Memorial Building Upgrades Muzzey Senior Center Upgrade – Phase 3 Visitor Center – Design Phase Park and Playground Improvements Park Improvements – Athletic Fields Lincoln Park Field Improvements Lexington Center Pocket Park and Ancillary Costs Merriam Hill Preservation Project Moon Hill National Register Nomination Project Greeley Village Front Doors LexHAB Set-Aside Funds for Acquisition of Community Housing ACROSS Lexington BudgetsRevolving Funds Preservation Committee Operating Budget and CPA Projects: a)b)c)d)e)f)g)h)i)j)k)l)m)n) ARTICLE SPECIAL TOWN MEETING PRESEN Article 2 Land Purchase off Marrett Road Yes Yes Yes Yes Yes ARTICLE FINANCIAL ARTICLES PRESENTAArticle 4 Appropriate FYArticle 5 Appropriate Article 6 Appropriate for Senior ServicArticle 7 Establish and Continue Departmental Article 8 Appropriate the FY2014 Community YesYesYesWait All YesYesYesWait YesYesYesWait YesYesYesWait All YesYesYesWait ESENTATIONDM PK NC HM JP AC CEC SC Yes Yes Yes Yes Yes Pres. 3/20 All yes except Where indicated Pres. 3/20 Pres. 3/20 n and Engineering Pedestrian/Bicycle Route System Buckman Tavern Restoration and RenovationWright Farm Debt Service Administrative Budget Fire Pumper Replacement Cary Memorial Library RFID Conversion Project Head End Equipment Replacement – Phase IV MIS Technology Improvement Program – Phase II Network Redundancy and Improvement Plan Replace Townwide Telephone Systems – Phase II Townwide Electronic Document Management System – Phase III Hastings Park Gazebo Rehabilitation/DesigStreet Improvements and Easements Townwide Culvert Replacement Storm Drainage Improvements and NPDES Compliance DPW Equipment Replacement Hastings Park Irrigation Hydrant Replacement Program Comprehensive Watershed Stormwater Management Study and Implementation Townwide Signalization Improvements o)p)q) - Pine Meadows Equipment and Equipment a)b)c)d)e)f)g)h)i)j)k)l)m)n)o)p) ARTICLE FINANCIAL ARTICLES (continued) PRArticle 9 Appropriate for Recreation Capital Projects Article 10 Appropriate for Municipal Capital Projects Wait All YesAll YesAll Wait All Yes Yes Yes Yes Yes All ESENTATIONDM PK NC HM JP AC CEC SC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes School Capital Projects Hartwell Avenue Infrastructure – Engineering and Easements Sidewalk Improvements and Easements Concord Avenue Sidewalk Construction and Easements Municipal Building Envelope and Systems School Building Flooring Program School Interior Painting Program School Window Treatments Extraordinary Repair School Paving Program Lexington High School Overcrowding – Phase 3 Engineering and Improvements School Security Standardization Installed Wall Units – Air Conditioner School Building Envelope and Systems Program Clarke Middle School Bus Loop Hastings School Kitchen Renovation Print Shop Renovation Public Facilities F350 Vehicle Public Facilities Bid Documents Human Resources Office Renovation q)r)s)Improvements Improvements and Equipment Projectsa)b)c)d)e)f)g)h)i)j)k)l)m)n)o) ARTICLE FINANCIAL ARTICLES (continued) PRArticle 11 Appropriate for Water System Article 12 Appropriate for Wastewater System Article 13 Appropriate for Article 14 Appropriate for Public Facilities Capital ESENTATIONDM PK NC HM JP AC CEC SC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Wait Wait IP Yes Yes Yes Yes Yes HC Pres. 3/20 Yes Yes No WaitYes Yes Yes Yes Yes Yes Premiums Yes Yes Yes Yes Yes on Fund IP Yes Yes Yes Yes Yes ppropriate To and From Supplemental Annual Allowance paragraph 11), Increasing Minimum Monthly Allowance Insurance Liability Fund Specified Stabilization Funds Stabilization Fund BudgetsImprovements Warrant Deeds (Solar Energy Purchasing) Delay Bylaw Voting ARTICLE GENERAL ARTICLES PRESENTATIONDM PK NC HM JP AC CEC SC ARTICLE FINANCIAL ARTICLES (concluded) PRArticle 15 Appropriate Bonds and Notes Article 16 Accept MGL Chapter 32, Section 101, Article 17 Accept MGL Chapter 32, Section 12(2)(d Article 18 Appropriate to Post Employment Article 19 Rescind Prior Borrowing Authorizations Hold Article 20 Establish and AArticle 21 Appropriate to StabilizatiArticle 22 Appropriate from Debt Service Article 23 Appropriate for Prior Years’ Unpaid Bills IP Article 24 Amend FY2013 Operating and Enterprise Article 25 Appropriate for Authorized Capital Article 26 Establish Qualifications for Tax Deferrals Yes Yes Yes Yes Yes Article 27 Approve Town Seal Yes Yes Yes Yes Yes Article 28 Amend General Bylaws – Town Meeting Article 29 Amend General Bylaws – Contracts and Article 30 Amend General Bylaws – Trees Tree Pres. 3/18 Yes No Yes Yes Yes Article 31 Amend General Bylaws – Demolition Article 32 Amend General Bylaws – Electronic Article 33 Climate Change Resolution Yes Yes Yes Yes yes ARTICLE ZONING/LAND USE ARTICLES PRESENTATIONDM PK NC HM JP AC CEC SC Article 34 Amend Zoning By-Law Yes Wait Yes Yes Wait Lynne Pease mfenollosa \[mmt.fenollosa@verizon.net\] From: Friday, March 15, 2013 9:54 AM Sent: To:selectmen's Carl Valente; Kevin D. 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Smith AIA, Colin Smith Architecture, Inc., Chairman, Chamber Board of Director Revised Report by: Lexington Tourism Committee TABLE OF CONTENTS Executive Summary...………………………………………………………...… 3 Introduction…………………………………………………………….……...… 5 Project Purpose……………………………………………………...…. 5 Methods and Public Consultation…………………………………...... 5 Visitor Services…………………………………………………...…..... 6 Business Development………………………………………………..... 6 Minute Man Commuter Bikeway…..…………………………...…..... 6 History ……………….…………………………………………...…..... 7 Benefits of Improved Services……………………………………….... 8 Lexington’s Visitors, by market and mode……………………………….…... 9 Lessons from Other Visitors Centers……………………………………….... 10 Current State of Visitors Center…………………………………………….... 14 Visitors Center Needs & Opportunities……………………………………… 18 Financial Feasibility/Funding Sources (Option 3)……………………….….. 21 Conclusion and Recommendations ………………………………………...... 22 Appendix…………………………….………………………………………...... 23 March 17, 2013 - 2 - EXECUTIVE SUMMARY Lexington is known throughout the United States and internationally as a world-class tourism destination offering a unique and seamless range of services for tourists and residents alike. Visitors are encouraged to Linger in Lexington, thereby generating revenues for the town, attractions and businesses. Vision of the Tourism Committee Lexington is in every history book written. Visitors from across the country and around the world learn about the Birthplace of American Liberty and want to see it firsthand. Should we allow them to come, view the Battle Green and leave or should we inspire them to Linger in Lexington and spend their money here? We need to give visitors more reasons to stay and that is why it imperative for us to begin the process of redesigning the Visitors Center which plays a critical role in fulfilling our economic mission. This Programmatic Needs Assessment was originally written on January 20, 2012. The project was deferred last year for additional planning. In the last two years, invaluable and constructive feedback has been solicited from tourists, citizens, committees, local businesses, regional and State tourism partners, the Boards of the Chamber of Commerce and the Historical Society, as well as from Town staff. These conversations were instrumental in revising this Programmatic Report. The objective of the Visitors Center project is to maximize the economic development potential that tourism rd represents for Lexington. The tourism industry is the 3 largest employer in Massachusetts and among the largest employers in Lexington, supporting some 500 jobs as a direct result of tourism spending. Together with th most visited destination statewide. This project is not solely about fixing a building Concord we are the 4 that has outlived its useful life; it is also about providing opportunities to generate revenue through sources other than our taxpayers. It is the equivalent of rezoning a parcel of land to enable the development of projects that generate greater tax revenue. Do we want to take full advantage of the economic potential of tourism in Lexington? In FY2011 & FY2012 hotel/meals tax totaled just over $2 million of which $630k represented new growth. That means that 31% of revenues in this category are new to Lexington in the last two years. Imagine what we could accomplish with the right tools. The State understands these economics and has been investing domestically to market Massachusetts. Furthermore, the Massachusetts Office of Travel and Tourism (MOTT) is a founding partner in Brand USA, which is the federal government’s first ever coordinated global marketing initiative to attract st foreign visitors. A modern Visitors Center designed to service the global 21 century travel market, is vital to generating additional revenue thereby providing tax relief to our residents and businesses. We want the Visitors Center to make the best first impression. Whether it is cultural tourists from local communities or traditionally defined tourists travelling 50 miles or more, potential residents, family or friends visiting Lexington, or someone biking or walking on the commuter bikeway, the Visitors Center must be designed to meet the needs of these diverse users. The design must also recognize the important role the Chamber of Commerce plays in attracting and retaining businesses. The Visitors Center is often the first stop for prospective new employees; entrepreneurs seeking to open new businesses; large corporation considering a move to Lexington; and developers deciding whether to build or buy here. Enter the Visitors Center and ask yourself: Does the quality of that experience represent the excellence for which we strive? We only get one chance to make a first impression: Can we afford to wait? Originally built in anticipation of the nation’s bicentennial (1976), documented evidence demonstrates that over 100,000 people visit this building annually. Minuteman National Park received over one million visitors according to the National Park Service’s data collection systems. This combined with our anecdotal evidence affirms that Lexington’s visitation numbers are significantly higher than documented. March 17, 2013 - 3 - How have we cared for this heavily used capital asset since it was built over forty years ago? Other than making the front door accessible and updating the bathrooms, the building is largely the same as it was then. Yet much has changed: national patriotism and the international demand for education about democracy has grown, the railway is now an active bikeway, the use of technology to research and plan their visits, distribute information, and make point of sales decisions about what they to once they arrive has exploded, and the need to capitalize on revenues outside the tax levy has become apparent. It is time to prepare this physical space to st meet the needs of users in the 21 Century. A major change in this report is that design options have intentionally been omitted. While they were a physical representation to demonstrate how programming might fit in the existing location, readers had a hard time believing that the public design process would engage all stakeholders and that the Department of Public Facilities would oversee the design and renovation project. The significant takeaway from those sketches, is that in order to meet the program outlined, an addition and renovation are required. The cost associated with that option is approximately $1.8 million. The projected economic impact of a well designed Visitors Center justifies this investment. Based on new taxes and spending we believe that within 5-7 years, our investment will be repaid in tourism dollars. TheProgrammatic Goals for the Visitors Center are: 1.Creating economic opportunities to generate income for the Town, attractions, local businesses and organizations, thereby benefitting Lexington taxpayers; 2.Orienting visitors to maximize their desire and ability to Linger in Lexington; 3.Delivering a first-class memorable visitor experience and; 4.Providing a meaningful tourist and educational experience during the season as well as the six months during which are primary attractions are closed. 5.Preparing facility for the opportunities presented by the rapidly expanding international market. In fulfillment of the goals, the following programs should be included in a renovated Visitors Center: 1.Customer service area for welcoming and assisting multiple visitors simultaneously; 2.Multimedia orientation room for tour groups and other visitors; 3.Modern and easily accessible restrooms; 4.Self-serve kiosk with materials in multiple languages; 5.Retail book and gift sales area; 6.Indoor table(s) and vending machine area; 7.Contemplative area for honoring Veterans with visual connection to exterior memorials; 8.Design elements that attract and welcome bikeway users; 9.Administrative office meeting space for Lexington’s Chamber of Commerce; and 10.Meeting space for Town boards and committees accessible without need for additional custodial time. In the past two years preparing for this financial request, we have learned the following: There is broad consensus that this continuously utilized Town-owned facility needs work; The programmatic goals outlined in this report reflect the collective ideas of the stakeholders; A public design process, guided by professional consultants, including an expert in interpretive planning, and our Facilities Department will inform the layout and flow of the site and facilitate improved visitor experiences. Two years ago, the Tourism Committee identified the renovation of the Visitors Center as our capital priority. We began working with Town staff, boards and committees to request appropriate funding to begin this process. Funding was originally sought in the 2012 Town Meeting. While the need for an upgrade was acknowledged, some felt that the program needed to be further developed and the project was postponed. Over the past year we have engaged the stakeholders, reviewed our goals, researched, and refined the program. Now is the time for Lexington to fund the professional architectural design as the next step in that process. March 17, 2013 - 4 - AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 3/20/13 STAFF: Lynne Pease ITEM NUMBER: I.4 SUBJECT: Sign the Warrant for the April 30, 2013 Special State Primary EXECUTIVE SUMMARY: Attached is the April 30, 2013 Special State Primary Warrant for you to sign. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to sign the April 30, 2013 Special State Primary Warrant. STAFF FOLLOW-UP: Selectmen’s Office COMMONWEALTH OF MASSACHUSETTS WILLIAM FRANCIS GALVIN SECRETARY OF THE COMMONWEALTH SS. To either of the Constables of the Town of Lexington GREETING: In the name of the Commonwealth, you are hereby required to notify and warn the inhabitants of said Town who are qualified to vote in the Special State Primaries to vote at: PRECINCT ONE, CARY MEMORIAL BUILDING; PRECINCT TWO, BOWMAN SCHOOL; PRECINCT THREE, JONAS CLARKE MIDDLE SCHOOL; PRECINCT FOUR, BRIDGE SCHOOL; PRECINCT FIVE, CARY MEMORIAL BUILDING; PRECINCT SIX, WILLIAM DIAMOND MIDDLE SCHOOL; PRECINCT SEVEN, ESTABROOK SCHOOL; PRECINCT EIGHT, SAMUEL HADLEY PUBLIC SERVICES BUILDING; PRECINCT NINE, MARIA HASTINGS SCHOOL, onTUESDAY, THE THIRTIETH OF APRIL, 2013, from 7:00 A.M. to 8:00 P.M. for the following purpose: To cast their votes in the Special State Primaries for the candidates of political parties for the following office: SENATOR IN CONGRESS. . . . . FOR THE COMMONWEALTH Hereof fail not and make return of this warrant with your doings thereon at the time and place of said voting. th Given under our hands this 20 day of March, 2013. _____________________________________ _____________________________________ _____________________________________ _____________________________________ _____________________________________ Selectmen of Lexington I have served the foregoing warrant by posting a printed copy thereof in the Town Office Building, 7 days at least before the time of said Special Primary. _____________________________________ March , 2013 Constable of Lexington AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 3/20/13 STAFF: Lynne Pease ITEM NUMBER: I.5 SUBJECT: Appointment to Registrar of Voters EXECUTIVE SUMMARY: Registrars of Voters: Sara Warren’s (D) term ended March 31, 2013 and she is interested in being reappointed. Letters were sent to both the Republican Town Committee and the Democratic Town Committee requesting nominations. The responses are attached. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to (re)appoint _______________________ to the Registrars of Voters for a term to March 31, 2016. STAFF FOLLOW-UP: Selectmen’s Office Page 1of 1 Lynne Pease From:melanie thompson \[melaniemail@me.com\] Sent:Wednesday, March 13, 2013 4:14 PM To:Lynne Pease Cc:'jamesshaw@rcn.com' Subject:Re: Registrar of Voters Nomination Letter Hi Lynne, So sorry for the delay on replying to your emails. Along with Sarah Warren, we have Sam Silverman, 18 Ingelside Rd, smpr111@verizon.net and Bijan Afshartous, 5 Green Lane, biafshar@yahoo.com Thanks for your patience. Melanie Thompson melaniemail@me.com 781-254-7073 On Mar 12, 2013, at 10:28 AM, Lynne Pease wrote: Could you please let me know when I will receive the Democratic Town Committee nominations for the Registrar of Voters? Thank you! Lynne A. Pease Selectmen's Office Town of Lexington 1625 Massachusetts Avenue Lexington, MA02420 email selectmen@lexingtonma.gov phone 781-862-0500 x208 fax 781-863-9468 3/15/2013 Page 1of 2 Lynne Pease From:jsegovia@mindspring.com Sent:Wednesday, March 06, 2013 1:59 PM To:Lynne Pease Subject:RE: Registrar of Voters Great, thanks. I would like to re-submit Jean Barrett and Sally Lawlor and for a third name I would like to submit Dorrie Traficante. I'll prepare the letter and send it in ASAP. Thanks again! Jesse From: Lynne Pease <LPEASE@lexingtonma.gov> To: "'jsegovia@mindspring.com'" <jsegovia@mindspring.com>, Date: 03/06/2013 01:27 PM Subject: RE: Registrar of Voters I need a letter, but you could email it. Thanks! Lynne A. Pease Selectmen's Office Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 email selectmen@lexingtonma.gov phone 781-862-0500 x208 fax 781-863-9468 \] From:jsegovia@mindspring.com \[mailto:jsegovia@mindspring.com Sent: Wednesday, March 06, 2013 12:26 PM To: Lynne Pease Subject: Re: Registrar of Voters I'm sorry, Lynne. Can I email them to you or do you need a letter? If the latter I can drop it off tomorrow morning at the clerk's office. Thanks! Jesse From: Lynne Pease <LPEASE@lexingtonma.gov> To: "'jsegovia@mindspring.com'" <jsegovia@mindspring.com>, 3/15/2013 Page 2of 2 Date: 03/06/2013 12:20 PM Subject: Registrar of Voters Jessie, I sent a letter to you January 4 (attached) requesting nominations from the Republican Town Committee for the Registrars of Voters by February 28. I have not heard from you yet. Please send your nomination as soon as possible. Thank you. Lynne A. Pease Selectmen's Office Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 email selectmen@lexingtonma.gov phone 781-862-0500 x208 fax 781-863-9468 \[attachment "REGISTRAR - Republican - LTR.doc" deleted by Jesse Segovia/Elanza\] 3/15/2013 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 3/20/13 STAFF: Lynne Pease ITEM NUMBER: C.1-3 SUBJECT: Consent Agenda EXECUTIVE SUMMARY: 1.Approve Two-Day Liquor License for the Lexington Players to serve beer and wine for a Benefit Show for Sister Robert Anne on Saturday and Sunday, March 22 and 23 from 7:00 to 10:30 p.m. at the Depot Building. thth 2.Approve the request of the 300 Anniversary Celebration Committee to fly the 300 Flag on the Battle Green now through May 27 and also other times during 2013 that are deemed appropriate. nd 3.Approve Use of the Battle Green on Friday, April 19, 2013, for a 2 Amendment Rally starting at 12:00 noon. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the Consent Agenda. STAFF FOLLOW-UP: Selectmen’s Office !! Epoob!N/!Ippqfs-!Upxo!Dmfsl!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Ufm;!!)892*!973.1611!y381! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Gby;!)892*!972.3865! UP;!!Cpbse!pg!Tfmfdunfo0Efcpsbi!O/!Nbvhfs-!Dibjsqfstpo! ui GSPN;!Epoob!N/!Ippqfs-!Mfyjohupo!411!Boojwfstbsz!Dfmfcsbujpo!Dpnnjuuff! ui SF;!!Gmzjoh!pg!uif!Mfyjohupo!411!Boojwfstbsz!Gmbh!! EBUF;!!Nbsdi!2:-!3124! ui Jo!sfdphojujpo!pg!uif!411!Boojwfstbsz!dfmfcsbujpo!pg!uif!Jodpsqpsbujpo!pg!uif!Upxo!pg! Mfyjohupo-!boe!uif!tppo!bqqspbdijoh!dmptjoh!dfsfnpojft!pwfs!uif!Nfnpsjbm!Ebz!Xfflfoe!pg! ui 3124-!uif!Mfyjohupo!411!Boojwfstbsz!Dfmfcsbujpo!Dpnnjuuff!sfrvftut!bqqspwbm!pg!uif! ui Tfmfdunfo!gps!uif!gmzjoh!pg!uif!Mfyjohupo!411!Boojwfstbsz!Dfmfcsbujpo!Gmbh!po!uif!gmbh!qpmf!po! ui uif!Mfyjohupo!Dpnnpo!uispvhi!uif!Nbsdi!38!dmptjoh!dfsfnpojft/! ui Bmuipvhi!ju!jt!pvs!xjti!up!ibwf!uif!gmbh!gmpxo!gspn!uijt!ujnf!gpsxbse!voujm!uif!Nbz!38 xfflfoe-!!xf!bmtp!tffl!uif!pqqpsuvojuz!up!ibwf!uif!gmbh!gmpxo!bu!eftjhobufe!ujnft!uibu!nbz!cf! effnfe!bqqspqsjbuf!uispvhi!uif!foe!pg!uif!3124!dfmfcsbujpo!zfbs/! Uibol!zpv!gps!zpvs!dpotjefsbujpo/! 2736!NBTTBDIVTFUUT!BWFOVF!!MFYJOHUPO-!NBTTBDIVTFUUT!13531! Page 1of 1 Lynne Pease From:notwithoutmygun@aol.com Sent:Monday, March 04, 2013 1:03 PM To:selectmen's Subject:Battle Green Permit Board of Selectmen, I am writing to request a permit for the use of the Battle green for a second amendment rally. I sent the application in a week ago through USPS snail mail and the clerk advised me that it had not been received. She also told me I could submit the request via email. It's my understanding that you need at least two weeks notice and I am requesting this far in advance because I will need ample time to prepare and organize. Here are the questions and my responses. NAME AND PHONE NUMBER OF A RESPONSIBLE CONTACT: Stephen Redfern (781) 983-9000 notwithoutmygun@aol.com DATE AND TIME OF EVENT: April 19th 12:00 pm EXPECTED NUMBER OF PARTICIPANTS, SPECTATORS, AND VEHICLES: 300 invited. We will attempt to arrange transportation to ease traffic issues. DURATION OF EVENT: We are expecting the event to last 4 hours but request more time if needed especially for clean up and maintenance. STATEMENT OF EQUIPMENT AND FACILITIES TO BE USED: We would like to use sound equipment for potential speakers. We will provide if needed. SECTION OF THE GREEN DESIRED: We are flexible on this but would request the largest area possible. ADDITIONAL INFORMATION: There is still a lot of planning to be done and we are waiting for the permit before we go any further. They may be a re-enactment (if allowed). We would also like to have booths for organizations to pass out literature. The organizations may include G.O.A.L, Comm2A, Oath Keepers, NRA, and Million Moms Against Gun Control. Thanks in advance for your time and consideration. A prompt response would be greatly appreciated since we have a lot of planning and organizing to do. - Stephen Redfern (781) 983-9000 3/18/2013 TOWN OF LEXINGTON Selectmen’s Office Memorandum Date: March 18, 2013 To: Selectmen From: Lynne Pease nd RE: 2 Amendment Rally on Battle Green. nd A request was received to hold a 2 Amendment Rally on the Battle Green on Friday, April 19, 2013, beginning at 12:00 noon. Norman and I met with Linda Vine, Manny Ferro and, David Pinsonneault to discuss. The Police will require 4 police and 1 supervisor for a 4 hour detail at a cost of approximately $1,100 paid by the Rally. The DPW will setup a podium and soundsystem at a cost of approximately $300 paid by the Rally. They will be told that the rally cannot last more than 4 hours. If the Town receives any information regarding a counter demonstration, the rally will be responsible for additional costs for police details and DPW to setup a free speech zone across the street. They will be responsible for paying for any damage to the Battle Green turf. They have indicated that they will not put up any booths or tables on the Battle Green. I also let them know that if the Patriots’ Day reenactment scheduled for 4/15 is cancelled or called because of weather, the rally would have to be relocated or moved to a different date to allow for the reenactment to go on 4/20. If you need any further information, please contact me. 1625 Massachusetts Avenue Lexington, MA 02420 781-862-0500x208 Fax 781-863-9468 e-mail selectmen@lexingtonma.gov