HomeMy WebLinkAbout2013-02-25 BOS Packet - Released
SELECTMEN’S MEETING
Monday, February 25, 2013
Selectmen Meeting Room
7:00 p.m.
AGENDA
7:00 p.m. PUBLIC COMMENT (10 min.)
7:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
7:15 p.m. TOWN MANAGER REPORT (5 min.)
7:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1.Accept the Rick Abrams ACROSS Lexington Fund (5 min.)
th
2.Approve 300 Committee Request – Clock and Time Capsule (10 min.)
3.Review of 2012 and Preview of 2013 Farmers Market Seasons (10 min.)
4.Discuss Hartwell Avenue Shuttle (10 min.)
5.Review of Center Parking Signs (10 min.)
6.Review and Approve Busa Community Farm RFP (10 min.)
7.Approve FY2014 Budget (20 min.)
8.Support Letter for Buckman Tavern Restoration (5 min.)
9.Approve and Sign Eagle Letter Congratulating Noah Kaplan, Nathan
Coburn and Drew Eckler (5 min.)
10.Resignation – Sidewalk Committee (5 min.)
11.Town Manager Appointment – Conservation Commission and Council on
Aging (5 min.)
8:55 p.m. EXECUTIVE SESSION (30 min.)
1.Exemption 6 - Executive Session to discuss possible real estate purchase at
33 Marrett Road
2.Exemption 3 – Collective Bargaining - AFSCME DPW Union
9:25 p.m. ADJOURN
The next meeting of the Board of Selectmen is scheduled for Monday, March 11, 2013 at 7:00
p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue.
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 2/25/12 STAFF: Lynne Pease ITEM NUMBER: I.1
SUBJECT:
Accept the Terms of the Rick Abrams ACROSS Lexington Fund
EXECUTIVE SUMMARY:
You are being asked to accept the terms of a new fund for the Trustees of Public Trusts – the
Rick Abrams ACROSS Lexington Fund.
Rick and his family and friends will be at the meeting and pictures will be taken.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to accept the terms of the Rick Abrams ACROSS Lexington Fund that will be managed
by the Trustees of Public Trusts.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 2/25/13 STAFF: Lynne Pease ITEM NUMBER: I.2
SUBJECT:
th
Approve 300 Anniversary Celebration Committee Request – Clock and Time Capsule
EXECUTIVE SUMMARY:
th
Susan Rockwell, Chair of the 300 Anniversary Celebration Committee, will be at your meeting
to present the proposed design of the clock and time capsule.
See the attached information.
.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the proposed plans for the clock and tim
e capsule, as presented, subject to
Historic Districts Commission approval.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:STAFF: ITEM NUMBER:
2/25/13 Lynne Pease I.3
SUBJECT:
Review of 2012 and Preview of 2013 Farmers’ Market
EXECUTIVE SUMMARY:
Lori Deliso, Martha Slone and Deb Jackson will be at your meeting to provide a summary of the 2012
Market and what is coming for 2013.
See attached Farmers’ Market 2012 Summary.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
G:\\AGENDAS\\022513 FarmersMarket.Doc
Lexington& ±¬¤±²ȌMarket2012Summary
Newthisyearatthemarket:
FarmersandVendors:
ArtisansTent
Nonprofits
EcoleduVillage,
LexingtonCommunityFarmCoalition,ProjectHaveHope,,®µ¨ȌSpoonfuls,Communitieswithout
Borders,UpwithPeople,CraftsforCharity,NamayianaOrganization,HastingsSchool,Cradleto
th
AnniversaryFashionRevue,Lexington
Crayons,CitizensforLexingtonConservation,,¤·¨¦³®Ȍ²300
EducationFoundation.
Entertainers:
EricEidReiner,Lexington
FifeandDrum,ValerieMarcantonioandhertapdancers,LibertyBonesalltromboneband,RealSchool
ofMusic,Ezra&VivianMontgomery,AlexLehar/guitar,TimRowelandfriends/banjo&fiddle,Danny
studentKyleDavis,
Elkin/guitar,LexingtonYouthSummerTheater,EricMcDonald/mandolin,LHS
JeweltonesfromTempleIsaiah,DeirdreLeger/songsfromtheΙΓȌ²andup,SawyerLawson/acoustic
guitar.
SpecialEvents:
KidsCookingGreen
EducationalOfferings
BackyardBirds,BirdsofPreyfromDrumlinFarm,PlantaMealwiththeȏ4±´¢ª& ±¬¤±ȐǾtwo
onedayworkshops,HealthyCommunityFairDaysofferedbythehealthdivisionoftheLexingtonOffice
ofCommunityDevelopment,KidsCookingGreenShoptheMarketDaywithKCGinstructorJoyMcCallum
(MS,RD,)teachingaboutnutrition,andFriendsofCaryLibrary,DreamBigpromotingreadingrecipes
fromlocalcookbooks
SNAP:SupplementaryNutritionalAssistanceProgram
Customers:
MediaOutreach:
CommunityPartnerships:
CorporateSponsors:
Volunteers:
ThanksgivingFEASTival:
LookingForward:
Appreciation
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER: ITEM NUMBER:
February 25, 2013 Carl F. Valente I.4
Melisa Tintocalis
SUBJECT:
Discuss Hartwell Ave. Shuttle
EXECUTIVE SUMMARY:
Staff has been working with the Route 128 Business Council to apply for a grant that would
cover 80% of the cost of an Alewife to Hartwell Ave shuttle bus service for a one-year trial
period (three trips a.m. and p.m.). The remaining 20% of the cost, or approximately $40,000,
must be covered by local sources. The grant application is due March 1.
A number of Hartwell Ave. landlords have already committed to contributing to this 20%
matching requirement. We are not at the full 20% level, however. This matter was discussed
with the Economic Development Advisory Committee (EDAC), which voted unanimously to
recommend to the Board of Selectmen that the Town contribute up to $20,000 toward this
matching requirement. The EDAC believes that given the limited MBTA service to Hartwell
Avenue, an Alewife shuttle will be a substantial benefit to landlords and tenants. Further, the
one-year trial program will provide the Town and businesses with a low cost/low risk
opportunity to see if this service is sustainable.
If the Selectmen are willing to support this expenditure in the FY14 budget, funding could come
from the Transportation Demand Management Stabilization Fund (current balance is
approximately $300,000) or the tax levy (unallocated revenue).
FINANCIAL IMPACT:
Up to $20,000 in FY14.
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Economic Development Office and 128 Business Council will complete grant application
Prepared by cfv
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER: ITEM NUMBER:
February 25, 2013 Carl F. Valente I.5
SUBJECT:
Review of Center Parking Signs
EXECUTIVE SUMMARY:
See attached memo.
Staff, the Center Committee and Tourism Committee are requesting Board input in this matter.
FINANCIAL IMPACT:
NA
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Economic Development Director and DPW will implement Selectmen’s preference.
Prepared by cfv
Town of Lexington
1625 Massachusetts Ave.
Lexington, MA 02420
Memorandum
To: Carl Valente, Town Manager
From: Melisa Tintocalis, Economic Development Director
Date: February 18, 2013
RE: Public Parking Sign Improvement
Summary
In the fall of 2012 the Center Committee recommended that the current seven directional public parking
signs located through Lexington Center be replaced with larger, more visible signs to better direct
motorists to the Town’s parking lots. The recommendation was based on the signage and way-finding
improvements recommended from the 2010 parking report by Nelson Nygaard. The Chairpersons from
the Center and the Tourism Committees worked together in an effort to agree on a uniform public parking
sign that would be helpful to all motorists as well as complement the existing way-finding signage in the
Center. However, after various meetings and input from staff, the two committees have arrived at two
different design options. The designs are presented in this memo for your review and presentation to the
Board of Selectmen for their selection of the sign that is deemed most appropriate in the Center.
Background
There are seven existing public parking signs that were installed in by the Tourism Committee as part
of a larger way-finding sign program in 2008. Since these signs were installed there had been
various discussions regarding the poor visibility of these signs for motorists. Today, there is general
consensus from the Center and Tourism Committees, as well as public safety and engineering staff,
that the font size and the overall sign proportions are not adequately visible for motorists. Members
from the Center Committee and Parking Management Team conducted research to determine if there
were official standards or regulations that mandated a certain design and found that they did not
exist.
Existing Public Parking Signs
Public parking signs are not regulated under the Manuel of Uniform Traffic Control Devices
(“MUTCD”). The manual’s section on parking (Section 2B.46 Parking, Standing, and Stopping
Signs) offers standards only on regulatory parking signs. Given that there are no official standards,
municipalities and other entities have the flexibility to create custom public parking signs, such signs
vary from Boston to Salem to the National Park Service. However, MUTCD and the International
1
Organization for Standardization, a non-governmental organization, offer guidelines for public
parking signs. Their recommendation for public parking signs includes a white Helvetica ‘P’ on a
1
blue background; blue typically being the color used for road user services
.
In 2007 the Tourism Committee was charged by the Board of Selectmen to develop and
implement a way-finding and historic signage program. Today, the signs that were installed
under this program can be seen throughout the Center; they have a cohesive design with an “ox-
blood” background and white trim. The signs direct visitors to cultural points of interest and
provide directional information to these locations. The Tourism Committee recommends the
public parking signs be designed with a similar aesthetic to harmonize with the signage program
in the Center and tie into the visual clues for visitors.
Committees and Staff Recommendations
As mentioned, consensus exists on the use of a large Helvetica ‘P’ as a symbol for public
parking; however, the shape and color of the sign remains in question. The two design options
have been narrowed down to Options “A” and Options “B” as seen in pages 3-6 of this memo. In
both designs, the dimensions of the ‘P’ would be the same. The Historic District Commission
has not formally been presented the images, but has it as a “continued item” for an upcoming
meeting.
Summary of Committee and Staff Recommendations
Committee/Staff Options Rationale for Selection
Tourism Committee A
Helps present a cohesive aesthetic to the Center
Offers continuity
Offers additional “branding” presence
Visitors recognize the signage prior to entering town
Center Committee B
Recognizable for all motorists, commercial drivers,
vendor, regular customers, and visitors
In line with the International Organization of
Standardization and MUTCD color recommendation
Easier recognition at night time
Town Engineering & B
Safer if motorists can decipher symbol as quick as
Police Department
possible
White reflective P against blue is easier to see at night
Safer for motorists and pedestrians if there is no
ambiguity
1
Manuel of Uniform Traffic Control Devices, 2012
2
Request for BOS Decision
The committees and staff have agreed the most effective next step is to present the options to the
Board of Selectmen and request they make the final selection. Both options are an improvement
from the existing parking signs:
Options “A”
A1:
3
Options “A” (continued)
A2:
4
Options “B”
B1:
5
Options “B” (continued)
B2:
6
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER: ITEM NUMBER:
February 25, 2013 Carl F. Valente I.6
Rob Addelson
SUBJECT:
Review and Approve Busa Community Farm RFP
EXECUTIVE SUMMARY:
Based on public comments and the Board’s responses to those comments, staff have revised the
draft Busa Community Farm RFP. In particular:
1.Included the option of respondents providing additional community benefits in lieu of
higher rent payments;
2.Indicated a preference for Best Management Practices for pesticide and herbicides use
rather than requiring only organic products;
3.Provided for a Selectmen appointed Community Farm Committee to oversee the
lessee/farmer and protect the Town’s interests; and
4.As the Selectmen determined, continued the option for either a for-profit or non profit
farm entity, but clarified that revenues used to provide community benefits is a criteria
for evaluating proposals.
________________________________________________________________________
Previous Board Discussions on Community Farm RFP:
Busa PropertyDelineation discussion with Lexhab housing presentation7/9/2012
Community Farm RFP - Policy Review7/30/2012
Community Farm growing season to Busa for 20138/27/2012
Take Public Comments on RFP9/10/2012
FINANCIAL IMPACT:
NA
RECOMMENDATION / SUGGESTED MOTION:
Approve the Busa Community Farm RFP and authorize staff to make non substantive
edits to comply with Chapter 30B Procurement Law and Town Counsel recommendations,
prior to advertisement.
STAFF FOLLOW-UP:TMO and Procurement Office will finalize RFP and advertise.
Prepared by cfv
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER: ITEM NUMBER:
February 25, 2013 Carl F. Valente I.7
Rob Addelson
SUBJECT:
Approve FY14 Budget
EXECUTIVE SUMMARY:
Attached is the FY14 Proposed Budget. Once approved by the Board, this will become the basis
for the FY14 Recommended Budget that will be forwarded to the financial committees and
Town Meeting Members on March 4.
1.The first attachment shows the proposed changes from the ‘White Book’ to the ‘Brown
Book’ (final recommended budget). Most of these recommended changes were reviewed
at Summit 5 and reflect moving certain budget items to the ‘correct’ line item in the
budget, with no net change in the budget bottom line. One item, $5600 for software
maintenance for the new on-line permitting system, has been added to the IT budget
2.Minor adjustments in the FY14 Revenue Projections have been made to reflect:
Decrease Water/Sewer indirect costs by $20,487
Increase in Recreation indirect costs by $5,000
Decrease in balances from Prior Year Capital Articles as a capital budget
financing source of $5,060
3.Final budget issues for Board consideration include:
Funding of $20,000 for the Alewife to Hartwell Avenue Shuttle Bus grant match;
Funding of $1,600,000 from the Debt Service/Capital Projects/Building Renewal
Stabilization Fund for Exempt Debt Service Tax Relief;
Funding of $2,184,000 to the Debt Service/Capital Projects/Building Renewal
Stabilization Fund; and
Funding of $15,000 for the Hastings Park Gazebo design/engineering.
FINANCIAL IMPACT:
See Attached
______________________________________________________________________________
RECOMMENDATION/SUGGESTED MOTION
Move to approve the FY14 Recommended Budget and Financing Plan (as proposed) (as
amended).
STAFF FOLLOW-UP:
TMO and Finance Dept. will prepare Brown Book recommended budget
Prepared by cfv
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:STAFF: ITEM NUMBER:
2/25/13 Lynne Pease I.8
SUBJECT:
Support Letter for Buckman Tavern Restoration
EXECUTIVE SUMMARY:
The Historical Society has requested a support letter from the Selectmen to use when requesting
grant money. Attached is a proposed support letter and information on the proposed restoration
of Buckman Tavern.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve and sign a letter of support for the Historical Society to use when submitting
grant requests for the Buckman Tavern Restoration.
STAFF FOLLOW-UP:
Selectmen’s Office
G:\\AGENDAS\\022513 HistSoc-BuckmanTavernGrant.Doc
February 25, 2013
To Whom It May Concern:
We are writing in support of the Lexington Historical Society’s application for grant
funds for the Buckman Tavern renovation and restoration. For over one hundred years, the
Historical Society has served as the steward for the three Colonial-era Lexington properties that
played important roles in the beginning of the American Revolution: the Hancock-Clarke House,
Paul Revere’s Lexington destination, Buckman Tavern, the gathering place of the Lexington
militia, and Munroe Tavern, British field hospital and headquarters.
These sites receive over 20,000 visits a year by people from all over the world who make
a pilgrimage to Lexington to experience the place where the first shots of the American
Revolution were fired. They are an important part of Lexington’s tourism economy.
Over the past five years, with the assistance of Town of Lexington Community
Preservation Funds and private matching funds, the Historical Society has restored and renovated
the Hancock-Clarke House and Munroe Tavern to make them more welcoming to visitors and
accessible to people of all abilities, as well as preserving their historic fabric. Now the Society is
undertaking a similar project at Buckman Tavern. The Town’s Community Preservation
Committee has voted unanimously to recommend $650,000 in funding for this project, with the
balance of $302,000 to be raised by the Society. Town Meeting will act on the CPA request this
spring.
The Town is in full support of the Buckman Tavern restoration and renovation and we
encourage you to give positive consideration to the Society’s grant application for this worthy
project.
Sincerely,
Deborah N. Mauger
Chairman
DNM/lap
February 25, 2013
To Whom It May Concern:
We are writing in support of the Lexington Historical Society’s application for grant funds for
the Buckman Tavern renovation and restoration. For over one hundred years, the Historical Society has
served as the steward for the three Colonial-era Lexington properties that played important roles in the
beginning of the American Revolution: the Hancock-Clarke House, Paul Revere’s Lexington
destination, Buckman Tavern, the gathering place of the Lexington militia, and Munroe Tavern, British
field hospital and headquarters.
These sites receive over 20,000 visits a year by people from all over the world who make a
pilgrimage to Lexington to experience the place where the first shots of the American Revolution were
fired. They are an important part of Lexington’s tourism economy.
Over the past five years, with the assistance of Town of Lexington Community Preservation
Funds and private matching funds, the Historical Society has restored and renovated the Hancock-Clarke
House and Munroe Tavern to make them more welcoming to visitors and accessible to people of all
abilities, as well as preserving their historic fabric. Now the Society is undertaking a similar project at
Buckman Tavern. The Town’s Community Preservation Committee has voted unanimously to
recommend $650,000 in funding for this project, with the balance of $302,000 to be raised by the
Society. Town Meeting will act on the CPA request this spring.
The Town is in full support of the Buckman Tavern restoration and renovation and we encourage
you to give positive consideration to the Society’s grant application for this worthy project.
Sincerely,
Deborah N. Mauger, Chairman
Peter C.J. Kelley
Norman P. Cohen
Hank Manz
George A. Burnell
Buckman Tavern Restoration and Renovation
Buckman Tavern on the Lexington Common, the gathering place of the Lexington militia
before the Battle of Lexington on April 19, 1775, is an iconic building in American
history. The Lexington Historical Society has been the steward of this structure for nearly
100 years and interprets the Tavern to thousands of visitors from around the world every
year. The Society plans to undertake the restoration and renovation of this nationally
important historic site in 2013.
The project will accomplish the following goals:
Accessibility for all – the Society’s master plan includes universal accessibility at
all of its sites, a goal that has been achieved at the Lexington Depot, the Hancock-
Clarke House, and Munroe Tavern. At Buckman Tavern, two accessible entrances
will be created, a lift to the second floor installed, and internal modifications
made to accommodate wheelchairs without impairing historic fabric.
th
Repair and restoration of historic fabric – as with all 18 century buildings,
continual upkeep of historic fabric is required. The project will include window
and door restoration, improved site drainage, masonry and plaster repairs, and
internal and external painting.
Life safety – an important part of the Buckman Tavern project is the installation
of a new sprinkler system and upgraded fire detection.
Systems upgrades – The climate control system will be revamped, new plumbing
installed, and the building will be completely re-wired to meet code.
The project cost is $950,000 and assuming the availability of funding, the project will
begin in the summer of 2013 with a completion date of April 1, 2014.
Beginning in 2000, the Lexington Historical Society launched a program of capital
improvement at its historic sites, completing the adaptive re-use of the Lexington Depot
in 2005, the Hancock-Clarke House restoration and structural repairs in 2009, and the
renovation/restoration of Munroe Tavern, including adding a program ell, in 2011. The
Buckman Tavern project will complete this cycle of building projects and assure that
these important structures are sound for future generations to visit and enjoy.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 2/25/13 STAFF: Lynne Pease ITEM NUMBER: I.9
SUBJECT:
Approve and Sign Eagle Letter Congratulating Noah Kaplan, Nathan Coburn and Drew Eckler
EXECUTIVE SUMMARY:
You are being asked to sign letters of commendation for Boy Scout Eagles Noah Kaplan, Nathan
Coburn and Drew Eckler. See attached letters requesting the commendation and the proposed
eagle letters.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to send letters of commendation to Noah Kaplan, Nathan Coburn and Drew Eckler
congratulating them on attaining the highest rank of Eagle in Boy Scouting.
STAFF FOLLOW-UP:
Selectmen’s Office
February 25, 2013
Noah Kaplan
Troop 160
St. Brigid Parish
2001 Massachusetts Avenue
Lexington, MA 02421
Dear Noah,
Congratulations on attaining the highest rank in Scouting. We know the trail to
Eagle has not always been an easy one and we recognize that you have had to work hard
to get this far. Your time in positions of leadership within Troop 160, and the successful
completion of your Eagle project, speaks to your dedication.
Being an Eagle is so much more than just another rank. It is a recognition of what
you have achieved so far, but of more importance is the implied promise you have made
to maintain the ideals of Scouting into your adult life.
We know that your family and fellow Scouts are proud of you and will look to
you to be a leader as you continue your journey beyond Eagle.
Again, congratulations and good luck in all your future endeavors.
Sincerely,
Deborah N. Mauger, Chairman
Peter C. J. Kelley
Norman P. Cohen
Hank Manz, Eagle, 1955
George Burnell
February 25, 2013
Nathan Coburn
Troop 160
St. Brigid Parish
2001 Massachusetts Avenue
Lexington, MA 02421
Dear Nathan,
Congratulations on attaining the highest rank in Scouting. We know the trail to
Eagle has not always been an easy one and we recognize that you have had to work hard
to get this far. Your time in positions of leadership within Troop 160, and the successful
completion of your Eagle project, speaks to your dedication.
Being an Eagle is so much more than just another rank. It is a recognition of what
you have achieved so far, but of more importance is the implied promise you have made
to maintain the ideals of Scouting into your adult life.
We know that your family and fellow Scouts are proud of you and will look to
you to be a leader as you continue your journey beyond Eagle.
Again, congratulations and good luck in all your future endeavors.
Sincerely,
Deborah N. Mauger, Chairman
Peter C. J. Kelley
Norman P. Cohen
Hank Manz, Eagle, 1955
George Burnell
February 25, 2013
Andrew Eckler
Troop 119
Hancock United Church of Christ
1912 Massachusetts Avenue
Lexington, MA 02421
Dear Drew,
Congratulations on attaining the highest rank in Scouting. We know the trail to
Eagle has not always been an easy one and we recognize that you have had to work hard
to get this far. Your time in positions of leadership within Troop 119, and the successful
completion of your Eagle project, speaks to your dedication.
Being an Eagle is so much more than just another rank. It is a recognition of what
you have achieved so far, but of more importance is the implied promise you have made
to maintain the ideals of Scouting into your adult life.
We know that your family and fellow Scouts are proud of you and will look to
you to be a leader as you continue your journey beyond Eagle.
Again, congratulations and good luck in all your future endeavors.
Sincerely,
Deborah N. Mauger, Chairman
Peter C. J. Kelley
Norman P. Cohen
Hank Manz, Eagle, 1955
George Burnell
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 2/25/13 STAFF: Lynne Pease ITEM NUMBER: I.10
SUBJECT:
Resignations – Sidewalk Committee
EXECUTIVE SUMMARY:
Since Jill Hai is now a member of the Capital Expenditures Committee, she can no longer
continue as a member of the Sidewalk Committee. Her resignation is attached.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to accept the resignation of Jill Hai from the Capital Expenditures Committee, effective
immediately.
STAFF FOLLOW-UP:
Selectmen’s Office
Page 1of 1
Lynne Pease
From:Jill Hai \[j.hai@verizon.net\]
Sent:Wednesday, February 20, 2013 11:39 AM
To:selectmen's
Cc:judith crocker
Subject:Fwd: Sidewalk Committee-Jill Hai
Dear Judy and Lynne,
This is to confirm that due to my appointment to the Capital Expenditures Committee this fall, I
resigned my seat on the Sidewalk Committee in September, 2012.
Thank you,
Jill Hai
Begin forwarded message:
From: judith crocker <rjcrocker@msn.com>
Subject: FW: Sidewalk Committee-Jill Hai
Date: February 20, 2013 8:24:08 AM EST
To: Jill Hai <j.hai@verizon.net>
Happy vacation week Jill!
Lynne Pease has requested a formal letter (email) stating you have have officially resigned your seat on the
Sidewalk Committee. Could you please send one?
Much appreciated! judy
From:LPEASE@lexingtonma.gov
To:rjcrocker@msn.com
Subject: Sidewalk Committee-Jill Hai
Date: Wed, 20 Feb 2013 13:20:18 +0000
Since Jill is on the Capital Expenditures Committee she cannot be a member of any other committee so needs to
resign from the Sidewalk Committee. Has she mentioned that she needs to resign or supplied a resignation letter
to you?
Lynne A. Pease
Selectmen's Office
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
emailselectmen@lexingtonma.gov
phone 781-862-0500 x208
fax 781-863-9468
2/20/2013
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:STAFF: ITEM NUMBER:
February 25, 2013 Carl Valente I.10
SUBJECT:
Appointments: Conservation Commission, Council on Aging
EXECUTIVE SUMMARY:
I am requesting that the Board approve the Town Manager’s appointment of:
1.Stewart Kennedy to the Conservation Commission. He has been a member since 2003.
2.Marion D. deB. Kilson to the Counsel on Aging. She will be a new member.
FINANCIAL IMPACT:
None
RECOMMENDATION / SUGGESTED MOTION:
Move to approve the Town Manager’s appointment of Stewart Kennedy to the Conservation
Commission and Marion D.deB Kilson to the Counsel on Aging.
STAFF FOLLOW-UP:
TMO
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:PRESENTER: ITEM NUMBER:
February 25, 2013 BOS Discussion Executive Session
SUBJECT: Exemptions 6:
Suggested motion for Executive Session:
Exemption 6: I Movethat the Board go into Executive Session to consider the purchase,
exchange, lease or value of real property at 33 Marrett Road. Further, that as Chairman, I
declare that an open meeting may have a detrimental effect on the negotiating position of the
Town.
The Board of Selectmen will reconvene in Open Session only to adjourn.
EXECUTIVE SUMMARY:
Update on 33 Marrett Road appraisals/negotiating position.
Although on the agenda, there will be no collective bargaining matter for Board discussion.
FINANCIAL IMPACT:
NA
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
TMO
Prepared by cfv