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Home My WebLink About2025-10-09-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—OCTOBER 9, 2025 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Richard F. Perry at 8:37 A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry NONE Caileen Foley Mark McCullough Kathy Kilroy Melinda Walker Sue Rockwell Nicholas Santosuosso Mena Bell 2. MINUTES Approval of Minutes of Regular Meeting of September 17, 2025 Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to approve the Minutes of the Regular Meeting of September 17, 2025, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell 3. PUBLIC COMMENT. 4. FINANCIALS A. Approval of Bills and Checks paid in September 2025 September 2025 REVOLVING FUND Check Numbers 21717 through 21779 689-C MANAGEMENT Check Number 2339 PARKER MANOR Check Number 2131 BEDFORD STREET Check Number 1313 MRVP VOUCHER Check Numbers 4473 through 4477 SECTION 8 Check Numbers 19805 through 19817 and 19819 through 19824 Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso the Board voted to accept the Bills and Checks as presented for September 2025. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell B. CFA 418 in the amount of$79,844.61 EHLOC has approved FY26 Formula Funding in the amount of$79,884.61 in the form of a Contract for Financial Assistance (CFA) Amendment 418. This also extends the contract dates of service from June 30, 2028 to June 30, 2032. Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to accept the CFA Amendment 418 in the amount of$79,884.61 for FY26 Formula Funding. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell 5. EXECUTIVE DIRECTOR'S REPORT Caileen reported to the Board: • The government shut down has not affected accessing our funding so far • The new admin staff is working out well • Mass Ave permits are still in process with historical commission. 6. NEW BUSINESS A. Snow Removal Contract 2025-2026-Vynebrooke Village and Countryside Village: Leary Contracting Leary Contracting was the lowest responsive and responsible bidder for Snow Removal Contract at Greeley Village and Vynebrooke Village. Caileen checked references and everything came back positive. They also offer a 3-year contract locking in current prices. Vynebrooke Village $23,000.00 2 Countryside Village $30,000.00 The Board would like the contract to read `entire snow season' rather than specific dates. Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to approve the 3-year Snow Removal Contract from Leary Contracting for Vynebrooke Village in the amount of$23,000.00 and Countryside Village in the amount of$30,000.00. The roll call vote as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell 7. OLD BUSINESS 8. DISCUSSION A) Exploring pre-development potential; discussion and concept Caileen presented a proposed scope of work for two new tasks the LHA will undertake in its Federal Housing programs. The LHA will be entering an Intergovernmental Agreement(IGA)with Cambridge Housing Authority to be the consultant for these projects. Caileen will present the IGA at the next meeting for the Board to vote on. It is expected to have a NTE price of approximately $150,000.00. Task 1 —identify a development plan for North Street and Wood Street parcels. This will include: conducting review of codes and regulations, zoning issue, site assessments, identify and evaluate design opportunities, prepare financial models, begin concept design, explore financing opportunities and engage residents/stakeholders. Task 2—submit a Rental Assistance Demonstration (RAD) Blend Application to HUD that would convert Countryside Village from federal public housing to the project-based voucher program. Key tasks include: meeting with residents, managing the conversion process, preparing RFS for A/E firm to provide design and construction administration, prepare financial proformas and closing the project's financing. 9. ADJOURNMENT 9:13 A.M. A true copy attest........................... CAILEEN FOLEY, SECRETARY 3