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A Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
February 28, 2018
APRIL 1911
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Location and Time: Town Office Building, Reed Room (111); 7:45 A.M.
Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee;
Rod Cole; Wendy Manz; Frank Smith
Members Absent: None
Others Present: Sara Arnold, Recording Secretary
Documents Presented:
• Notice of CEC Meeting, February 28, 2018
• Stabilization Fund History—extract from the FY2018 Recommended Budget &
Financing Plan ("Brown Book"), Page C-3 (distributed by Mr. Kanter)
• Draft #3 Minutes of the CEC Meeting, February 21, 2018
Call to Order:
At 7:46 A.M., Mr. Lamb called the meeting to order.
Minutes:
Mr. Kanter read an edit for the Draft #3 Minutes for this Committee's meeting on
February 21, 2018, and noted there were some administrative edits elsewhere in the Minutes.
A Motion was made and seconded to approve said Minutes, as amended. Vote: 6-0
Member Concerns and Liaison Reports:
Using the "Stabilization Fund History" and some preliminary analysis, Mr. Kanter provided
updated information regarding the General Stabilization Fund (GSF). He had learned since this
Committee's last meeting that the Town fiscal guidelines identify the balance of the GSF was
recommended to get to 7.0% of the prior-year's General Fund Revenues; not 5% of the Net
Operating Revenue as he had previously reported. Using that guideline, the GSF will be about
$4.3 million short of where it should be at the end of FY2018 and, with no further infusion into
the GSF, would be about $5 million short at the end of FY2019.
Mr. Kanter reviewed his plan, as a Town Meeting member, to submit Amendments to the 2018
Annual Town Meeting (ATM) that would: (1) infuse $1.0 million in discretionary funding in the
GSF, and (2) fund that action with a $1.0 million reduction in the discretionary funding currently
identified for the Other Post-Employment Benefits (OPEB) Fund. The $1.0 million represents
nearly all the Free—Cash portion currently identified for OPEB funding. Mr. Lamb noted that the
Amendments only have an indirect impact on capital projects, and if this Committee were to
take a position on them, the Committee would be "forging new ground". Further discussion was
deferred.
Discussion of the process leading to the 2018 ATM and the Committee's report to that
ATM
This Committee reviewed the Articles on which it is taking a position, making comments and
taking votes, as determined to be appropriate, as summarized below. (It is understood that all
dollar amounts are subject to change when the FY2019 Brown Book is published.) It was
acknowledged that, although where indicated there were votes—and they are formal votes—
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
February 28, 2018
the Committee can, if it chooses, re-vote on any Article/sub-Article before the report is finally
approved or even re-vote later (if in a public session, including during Town Meeting) before
advising Town Meeting of its later position.
CEC Positions Taken on Articles It Currently Plans to Report to the 2018 ATM
No. Sub Article I Comments vote
FINANCIAL ARTICLES
7 Appropriate for Advice and Analysis–Getting To To Evaluate cost of Leadership in 6-0
Net Zero ($40,000) Energy and Environmental Design
(LEER) Gold vs.current LEED Silver.
Supplement language expected (SLE)
10 Appropriate the FY2019 Community
Preservation Committee (CPC) Operating Budget ---------------------- ---
and Community Preservation Act (CPA) Projects
a Conservation Land Acquisition (To be Based on it being Indefinitely 6-0
Determined) (TBD)) Postponed
b Community Center Sidewalk(TBD) Still need information Pending
c Archives& Records Management/Records 6-0
Conservation & Preservation ($20,000)
d 9 Oakland Street—Renovation and Adaptive Re- 6-0
Use ($200,000)
e Public Grounds Irrigation Improvements 6-0
($100,000)
f Playground Replacement Program—Bowman 6-0
School ($302,000)
9 Athletic Facility Lighting ($975,000) SLE 6-0
h Center Track and Field Reconstruction SLE 6-0
($3,340,000)
i Old Reservoir Bathhouse Design ($75,000) 6-0
Lowell Street/Farmview Affordable Housing Final cost available at tonight's CPC Pending
Supplemental Funds (TBD) meeting
k CPA Debt Service (TBD) SLE 6-0
1 Administrative Budget ($150,000) 6-0
11 Appropriate for Westview Cemetery Building 6-0
Construction ($3,040,000)
12 Appropriate for Lexington Children's Place 6-0
Construction ($11,997,842)
13 Appropriate for 45 Bedford Street/Fire Station 6-0
Replacement ($18,820,700)
14 Appropriate for Police Station Rebuild-Design SLE 6-0
($1,862,622)
15 Appropriate for Recreation Capital Projects 6-0
($60,000)
16 Appropriate for Municipal Capital Projects and ---------------------- ---
Equipment
a Hydrant Replacement Program ($150,000) Mr. Kanter is awaiting further 5-0-1
information.
b Storm Drainage Improvements and NPIDES 6-0
compliance ($340,000)
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
February 28, 2018
CEC Positions Taken on Articles It Currently Plans to Report to the 2018 ATM continued
No. Sub Article Comments Vote
c Comprehensive Watershed Stormwater 6-0
Management Study and Implementation
($390,000)
d Townwide Culvert Replacement ($390,000) 6-0
e Center Streetscape Improvements—Design Concern that project is not ready for Pending
($450,000) ATM. SLE
f Automatic Meter Reading System ($750,000) Town staff is reviewing the 1"draft of Pending
the consultant's report on the
alternative solutions for such a system.
It is expected to include this
Committee's long-time-requested
Return-on-Investment data.
9 Sidewalk Improvements ($800,000) SLE if additional year in which funds 6-0
were taken for another type of
sidewalk expense.
h Equipment Replacement ($1,069,500) 6-0
I Townwide Signalization Improvements 6-0
($1,100,000)
j Pelham Road Sidewalk and Roadway 6-0
Improvements ($1,400,000)
k Street Improvements ($3,569,016; $2,600,000 of 6-0
which is to be appropriated)
I Hartwell Area TMOD Plan Update ($50,000) 6-0
m Transportation Mitigation ($100,000) 6-0
n Municipal Technology Improvement Program 6-0
($200,000)
0 Application Implementation ($390,000) 6-0
p Network Core Equipment Replacement 6-0
($3SO,000)
q Police Radio Console Equipment Replacement 6-0
($370,000)
17 Appropriate for Water System Improvements 6-0
($1,000,000)
18 Appropriate for Wastewater System Article includes 2 parts 6-0
Improvements ($1,800,000)
19 Appropriate for School Capital Projects and 6-0
Equipment ($1,715,300)
20 Appropriate for Public Facilities Capital Projects ----------------------
a Selectmen Meeting Room High Definition 6-0
Broadcasting Upgrade ($44,800)
b Public Facilities Bid Documents($100,000) 6-0
c Facility and Site Improvements ($361,890) 6-0
• Building Flooring Program;
• School Paving Program;
d Public Service Building Vehicle Storage Area- 6-0
Floor Drainage System ($157,000)
CEC Positions Taken on Articles It Currently Plans to Report to the 2018 ATM (continued
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
February 28, 2018
No. Sub Article Comments Vote
e Municipal Building Envelopes and Systems 6-0
($198,893)
f Community Center Expansion-Design ($250,000) SLE 0-6
9 School Building Envelopes and Systems 6-0
($227,755)
h LHS Security Upgrade ($338,600) 6-0
i Public Facilities Mechanical/Electrical System 6-0
Replacements ($544,500)
22 Visitors Center Funding (TBD) The scope of the Article now includes Pending
funding for construction. (See
Comment for Article 23.)
23 Visitor Center Funding (Citizen Article) (TBD) Proponent has advised this Article Pending
would be moved for Indefinite
Postponement if Article 22 passes with
construction funding. Not voted as
awaiting a future update by the
proponent, Dawn McKenna. Invitation
to be extended to attend the next CEC
meeting.
24 Appropriate to Post-Employment Insurance Position contingent on General Pending
Liability Fund ($1,842,895) Stabilization Fund position discussed
earlier. (See relevant paragraph
following this table.)
25 Rescind Prior Borrowing Authorizations (TBD) Not yet identified. 6-0
26 Establish, Dissolve and Appropriate To and From General amounts known ($3,500,00 in; 6-0
Specified Stabilization Funds (TBD) $380,000 out for in-levy date; &
$3,600,000 out for exempt debt, but
subject to minor adjustments)
27 Appropriate To General Stabilization Fund Position contingent on General Pending
(expected to be Indefinitely Postponed) Stabilization Fund position discussed
earlier.
28 Appropriate From Debt Service Stabilization 6-0
Fund ($124,057)
30 Amend FY2018 Operating, Enterprise and CPA Not voted at this time as this Pending
Budgets (Only Enterprise&CPA) (TBD) Committee has no information on
what, if any, amendments will be
proposed to those two budgets.
31 Appropriate For Authorized Capital Same as made for Article 30. Pending
Improvements (TBD)
GENERAL ARTICLES
32 Amend General Bylaw- Regarding Financial Mr. Kanter continues coordination with 6-0
Committees (Citizen Article) Town Moderator and the Chair of the
Appropriation Committee.
35 Resolution to Request Warrant Articles to be Not voted as awaiting presentation by Pending
Accompanied by Financial Projections(Citizen the proponent., Mark Andersen.
Article) Invitation to be extended to him to
attend the next CEC meeting.
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
February 28, 2018
During discussion of Article 24, a Motion was made and seconded to re-use the referenced
commentary as the basis for this year's supplemental wording. Vote: 6-0
There was discussion about Mr. Smith's using back-references as the only supplemental
wording, as applicable, in the Articles he had reviewed and submitted to Mr. Kanter for the
report. It was agreed that approach would assist Town Meeting members and the Committee
agreed to adopt it—only as applicable—as a standard for this year's report.
Mr. Kanter reported that Appendix A of the report ("Information on the Town's Current
Specified Stabilization Funds") has been updated to reflect the expected dissolution of two
those funds and the expected creation of three new funds; however, he is awaiting a response
by the Town Manager to provide the "purpose" of each of those new funds. He plans to work
with Mr. Lamb and/or Mr. Cole on updating the other major tables and Appendix B (Summary
of Warrant-Article Recommendations). He will also update the pending Draft #4 of the report
when the FY2019 Brown Book is released—which is scheduled for this coming Friday
(March 2, 2018).
Mr. Cole said he had been unable to obtain documentation that the project to rebuild/renovate
the Lexington High School is needed because of overcrowding as well as infrastructure aging,
etc. Such documentation is needed so our report can provide a clear understanding of the
basis for the project. Ms. Beebee and Ms. Manz reported they are working on submitting to
Mr. Kanter the remaining portions/updates owed on the sections of the report to the 2018 ATM
for which they are responsible.
The Board of Selectmen is planning to discuss the 2018 ATM Consent Agenda at their
March 71" evening meeting. This Committee is also scheduled to meet on March 141" and 161"
for final reviews of the Committee's report to the 2018 ATM in order to be able to make full
distribution not later than the 19'"—one week before the start of that ATM.
It was noted that there is a retirement reception scheduled for Selectman Peter Kelley
tomorrow, March 1s' at 4:00 P.M. in the Cary Memorial Building's Battin Hall.
Adjourn: A Motion was made and seconded at 9:10 A.M. to adjourn. Vote: 6-0
These Minutes were approved by the CEC at its meeting on March 7, 2018.
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