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HomeMy WebLinkAbout1970-01-05-BOS-min 5:) SELECTMEN'S MEETING January 5, 1970 A reguiar meeting of the Board of Selectmen was held in the Select- men' s Room, Town Office Building, on Monday evening, January 5, 1970, at 7 30 P.M. Chairman Cataldo, Messrs. Mabee, Kenney, Greeley and Bailey were present. Mr. Legro, Town Counsel, Mr. Gray, Executive Assistant; Mr. Burke, Superintendent of Public Works; Mr. McSweeney, Town Engineer; Mr. O'Connell , Special Assistant to the Board, and Mrs. McCurdy, Exe- cutive Clerk, were also present At the request of the Town Clerk, eleven jurors were drawn Peter A Donovan, Jr. 32 Ivan Street Wardwell F Holman 249 Wood Street Richard E. Lee 297 Emerson Road Jurors Kenneth Lewis 9 Holmes Road Brainard J. Noyes 10 Briggs Road Harry Sake lay 28 Stimson Avenue Kimball S Stevens 580 Lowell Street Ralph H. Dutcher 33 Skyview Road Lock land B. Mills 2 Essex Street Donald S. Champagne 49 Cliffe Avenue Eugene E. Dacey 30 Arcola Street The Chairman informed the Board that Civil Service held an examin- ation for Sealer of Weights and Measures and Richard E Lupo, 9 Dunham Street, passed the examination and is eligible to be appointed Mr Gray said that he had interviewed Mr. Lupo, Electrical Engi- Appointment neer for Infoton in Burlington, and as this will be a new field for him, the present Sealer, Mr. Belcastro, will work with him and help Mr Gray recommended that the Board appoint Mr Lupo as Sealer of Weights and Measures, effective February 2, 1970 Upon motion duly made and seconded, it was voted to appoint Richard E Lupo as Sealer of Weights and Measures at a salary of $ 125 per month, effective February 2, 1970 Mr. Legro informed the Board that he would like to discuss the voting machines now held by the Town He said that in September, 1968, a contract was presented for seven machines, and after considerable negotiations, he had re-drafted the contract and leased seven machines Vote for one year, with the option to purchase them, or any part of that Machines number, by November 15 This year, a new contract was presented for the lease-purchase for a period of ten years, with an option to cut out any number of machines or all machines at any given term He had found it as objectionable as he had a year ago and wrote back to that effect While the company was anxious to lease the machines to us over a year ago because they were just sitting in Reading, now it does not want to Jfle)1_, do this What does the Board want to do with these machines? We have them now and money was appropriated for the rental fee for one year. The question is on three machines or all seven for a one year lease, there is no provision in the contract for leasing for more than one year. The Chairman felt that the terms should stay as they were Mr Legro said that there was no provision The company's position changed and they want the machines back or on a ten year lease basis Mr. Gray said that he had talked with Miss McDonough and she feels that with the registrations in various precincts she needs seven machines and there was a motion to reduce it to three Miss McDonough has had a transfer for the extra four machines. The Chairman said that we should look into buying machines Mr. Legro said that this has nothing to do with next year This is to keep the machines that are here. We have money to keep seven on a one year lease basis. Technically, the machines are here simply because they haven't been shipped back We have no right to use them and we are under obligation for paying shipping charges to New York To keep the machines from year to year and put on a rental purchase plan, it is $645 97 for three machines; the rate js somewhat higher than last year. Seven machines were $ 1258 60 and this figure is three for $645 97 Mr. Gray said that it was between $40 and $50 higher The Chairman asked why we could not go back to the same price? Mr Legro said, because they changed their price Mr Gray said that they wanted us to sign a long term contract and we said, no; it we did, the price would have remained the same The Chairman thought that this went towards the purchase price. Mr. Gray said that it did, if we signed the contract Mr. Legro said that, in his opinion, this is not a contract authorized by the laws of the Commonwealth We wanted to lease for one year or we didn't want to be leasing them The question of buy- ing was going into a different system Mr. Mabee recommended that before we make a specific recom- mendation, we ought to check with the Appropriation Committee. Mr. Legro said that we can get all the information as to what it will cost us The situation is not critical but we ought to resolve this within the next few weeks. The Chairman said that we will resolve this next Monday evening Mr Legro informed the Board that the Conservation Commission requests options on the Modoono property and I still have not re- ceived the executed original or copy as executed My office copy Modoono says that the option must be executed by January 15th Property Mr Gray said that he had discussed this with Mr Brown and he said that it would be in Mr Legro' s office Mr Legro suggested that it wait until next Monday evening; it can be exercised on January 15 and exercised properly I e5€l F4 6/ The Chairman informed the Board that a number of citizens had asked him about the possibility of having the white lights kept on the trees in the center during the winter months. The Chamber of Commerce owns the lights and we would have to pay the electric light bill which Center should be under $200 and could be paid out of the electric light ac- Lights count Upon motion duly made and seconded, it was voted to keep the lights on the trees in the center until March 15, 1970, as a center beautification. Mr Gray informed the Board that bids have been taken for the printing of the Town Report Only one bid was received and this was from Semline Incorporated in the amount of $4, 174.00, plus additional Town charges for color pages, photos, etc Report Upon motion duly made and seconded, it was voted to award the contract for the printing of the Town Report to Semline Incorporated, in the amount of $4, 174 00, plus additional charges Mr. Gray informed the Board that a letter has been received from Chief Corr, requesting that policemen on special detail be paid at the rate of $5 00 per hour, with a minimum of four hours, rather than $4.50 per hour, with a minimum of four hours The Chairman said that for details outside, we would have to pay them the same rate, if this is the case, we would have to raise the fire department Mr Greeley felt that four 'hours minimum is making it steep, he Police recommended a three-hour minimum Special Mr Gray said that it has been three years since this rate has Detail changed and the Board gave the Chief blanket authority to do this. This money goes directly to the Police Officer Upon motion duly made and seconded, it was voted to approve the request of Chief Corr to change the rate for special details from $4 50 per hour, with a minimum of four hours, to $5 00 per hour, with a minimum of three hours Mr. Gray informed the Board that a letter has been received from the School Department regarding the Town and School census bids by Data Processing Services The letter states that it is estimated that the entire job, including the cost of processing, salaries of census takers and supplies, will be between $ 13,000 and $ 14,000. The low bidder was Town and requested to submit an estimate showing the cost breakdown of his ser- School vices as it applied to Town and School Department information and this Census was submitted, showing that the cost is essentially 50-50 The Town Clerk has included $4,000 in personal services and $ 1500 in expenses in the 1970 budget; in addition, she has $ 1500 held over from the 1969 budget which, according to the Comptroller, could be used. Mr Gray said that he had checked with the Town Clerk and this money is available, subject to a vote of the March Town Meeting The School Department would like to award this contract, subject to ap- proval of Town Meeting, this evening The Chairman said that he had asked the question of what we would do- if our $5500 doesn't go through and was told that part of the contract would be deleted in March. Mrs Scigliano of the Lexington Minute-man said that she under- stood it to be illegal to take the census of both Town and School at the same time The Chairman said that it is the recommendation of the Town Clerk to do it this way It was agreed to check out the question of legality with the Town Clerk The Chairman read a letter from the Women' s ORT, Battle Green Chapter, requesting permission to hold a sale of local arts and crafts Permit on the grounds of Buckman Tavern on May 17, 1970 Upon motion duly made and seconded, it was voted to grant permis- sion to the Women' s ORT, Battle Green Chapter, to hold a sale of local arts and crafts on the grounds of Buckman Tavern on May 17, 1970, sub- ject to the restrictions of the Superintendent of Public Works. Upon motion duly made and seconded, it was voted to authorize I D Card the Chairman to sign the Liquor Identification Card for Donald L Gates, 17 Wheeler Road 1st Class Upon motion duly made and seconded, it was voted to sign a First License Class License for the following Auto Engineering, Inc 436 Marrett Road Lawless Mawhinney Motors, Inc 581 Marrett Road Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the Selectmen' s Meeting held on December 29, 1969 Upon motion duly made and seconded, it was voted to sign the Mass statement of expenditures covered by Memorandum of Agreement between Avenue the State DPW and the Town for contract No. 25360, for Massachusetts Avenue between Worthen Road and Nickerson Road, in the amount of $6,000 Upon motion duly made and seconded, it was voted to sign Common Victualler licenses for the following, which are all renewals Common Anthony' s Restaurant 27 Waltham Street Victualler Bellino' s 141 Mass Avenue Licenses Buttricks 34 Bedford Street Howard Johnsons Route 128 James H McManus 399 Lowell Street Minute-Man Restaurant 1715 Mass Avenue Pewter Pot Realty Corp 1710 Mass Avenue George R Reed & Sons 1721 Mass Avenue Wardrobe Pharmacy 807 Mass. Avenue 0e-)t The Chairman recommended that Walter C O'Connell , Special Assist- ant to the Board of Selectmen, be appointed a member of the Committee to negotiate the union contract; Mr Gray and the Chairman are members of Appoint- the Committee ments Upon motion duly made and seconded, it was voted to appoint Walter C O'Connell a member of the union negotiating committee. Upon motion duly made and seconded, it was voted to appoint Walter C O'Connell a member of the Town Office Building Committee. Mr. Greeley informed the Board that Mrs Riffin' s term of office has expired as a member of the MAPC Council ' s Technical Advisory Commit- tee on Regional Organization as of December, 1969 He recommended that MAPC a letter be written to the president of the Council informing him that a new appointment will not be made until after Town elections in early March and to request that Mrs Riff in continue to represent Lexington on the Committee until that time The Board agreed that a letter be written to the Advisory Council of MAPC. Mr McSweeney discussed Wallis Court and showed a plan of the area He said that Mr Comeau has proposed to put up a building within 31 feet of the present travel way with no walking space, it would definitely cut off the profile The Chairman said that he does not have a building permit and it can't be built until there is a notice of the hearing and parking require- ments Wallis Mr Legro said that they are bound by the amendment to the Zoning Court By-Law, when and if adopted Mr McSweeney said that they are considering an Article to widen Wallis Court Mr Legro said that the question is whether you are going to lay out Wallis Court wider than it presently is How are you going to effect a set back from Massachusetts Avenue by doint that? The Board agreed to investigate establishing a building line from the Colonial Garage showroom to the end of the zone and, further, to come back with a recommendation for Town Meeting Mr Gray and Mr McSweeney were instructed to talk with Mr Zaleski to look into this and come back to the Board with a report Upon motion duly made and seconded, it was voted to go into Execu- tive Session for the purpose of discussing, deliberating or voting on matters which, if made public, might adversely affect the public secu- rity, the financial interests of the Town, or the reputation of any person After discussion of matters of financial interest to the Town and those involving personnel , it was voted to go out of Executive Sessfon and adjourn at 10 22 P.M A true copy, Attest 727 Eleanor M McCurdy Executive Clerk, Selectmen