HomeMy WebLinkAbout2023-12-20-SBC-min (Scheduling Working Group)Meeting Date:
Project Name:
Project Number:
Subject:
Attendees:
December 20, 2023
Lexington High School
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Scheduling Working Group Meeting
Steve Brown (5B)
Christina Del Angelo (CA)
Rachel Rincon (RR)
Elias Grijalva (EG)
Matthew Rice (MR)
Mark Barrett (MB2)
Mike Cronin (MC)
Jon Himmel (JH2)
Kathleen Lenihan (KL)
Dan Voss (DV)
DWMP - Sr. Project Manager
DWMP - Project Manager
DWMP - Assistant Project Manager
DWMP-Assistant Project Manager
SMMA - Architect
LHS- Public Facilities Project Manager
SBC Vice Chair & LPS Facility Director
PBC Member
SBC Chair
Sustainable Lexington Committee
Action Item Responsible Party: Action By:
Provide an update schedule with more detail in the front end DWMP M.Burton
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Agenda Description
Item
1. IIntroduction: Refer to attendees list.
2. 1 Schedule/ Work Plan Review
C.Del Angelo states the workplan was produced by SMMA Team, and DWMP is reviewing the
information and incorporating the schedule into our master project schedule.
JH I reviewed drafted schedule and provides comments.
• What is the expectation from the consultant team in terms of doing schedules?
• Who is responsible for the first draft?
• Integrated Design policy = 60 days; current draft schedule shows 120 days
• Constraints in this project = MSBA approval meetings
• Recommendation: MSBA process is the key; overlay of the Lexington meetings, reports, logic
needs to be added.
• Suggest making the meeting material available before the next meeting.
CA
• The first draft was produced from SMMA, DWMP is taking SMMA workplan reviewing the logic
behind the workplan and incorporating it to a master schedule that is currently being worked
on.
• We expect earlyJanuary for this group to review the master schedule.
• PDP Owner Decision Matrix- SMMA+ DWMP reviewed; broken into sections of who is
responsible/ which group needs to approve certain key deliverables.
SB
• The way this schedule is organized is by MSBA deliverables.
• Is there a need to divert from the current schedule format?
• Schedule will continue to be refined, a working a document.
DV
• Constraints = MSBA meeting dates; hard dates
• Town process not a MSBA process. Critical to know which folks need to be reviewing/ engaged
to make recommendations.
o Example: Transportation electric bus. Reviewed by sustainable Lexington and
transportation committee.
• Would like to seethe Financing timeline.
MC rough schedule shows the following:
• Bidding: Spring 2026; Construction Start: Fall 2026; Move -In Date: 09/2029
4. Next Meeting
Schedule doodle will be sent out to the working group to get a sense of people's availability
5. Close.
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Sincerely,
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Elias Grijalva
Assistant Project Manager
Cc: Attendees, File
The above is my summation of our meeting. If you have any additions and/or corrections, please
contact me for incorporation into these minutes.
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