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Home My WebLink About2024-01-24-SBC-min (Site, Safety and Security Focus Group) MEETING NOTES d �Illv 1::Z 1:.,,: ...iiii w ii....i J"rT J i1:..:..1:Z Meeting Date: January 24, 2024 Meeting Time: 1-3PM Project Name: Lexington High School Project Number: Subject: Site, Safety and Security Focus Group Meeting Attendees: Present Name Affiliation Present Name Affiliation J ''. Kathleen Lenihan ''. SBC Chair&SC Member ✓ Vincent Lerow AV Technician .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ SBC Vice-Chair&LPS Facilities Michael Cronin ✓ Marissa Liggiero Lexington Engineer .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Julie Hackett Superintendent J Jahn Livsey Town Engineer .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Cynthia Arens Sustainable Lexington Committee Chair ✓ Ross Morrow Lexington Engineer .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Suzanne Barry Select Board Vice ChairPatricia Moyer Tree Committee Co-Chair .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Melissa Battite ''. Recreation Director ✓ Karen Mullins Conservation Commission .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... J ''..... Joanne Belanger ''. Director of Public Health ✓ Glenn Parker Appropriation Committee Chair .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Chris Bouchard Project Engineer J Joe Pato Select Board Chair .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Christian Boutwell Recreation Committee Vice Chair David Pinnsonnault Director of Public Works .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... J Don Chilsholm Assistant Fire Chief J Todd Rhodes Sustainable Lexington Committee Vice Chair .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Ralph Clifford Zoning Board of Appeals Chair ✓ MarkSandeen Select Board .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Mark Connor Tree Committee Co-Chair ✓ Deepika Sawhney School Committee Vice Chair .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... J Frederick DeAngelis Recreation Committee Chair Derek Sencabaugh Fire Chief .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... J Carolyn Dooley Campus Monitor ✓ Tom Shiple Lexington Bicycle Advisory Committee .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Lisa Giersbach Permanent Building Committee ✓ Nancy Sofen Tree Committee .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Philip Hamilton Conservation Commission Chair ✓ Nishanth Veeragandham Student .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Kiis[enaHnnkins School Resource Officer ✓ Dan Voss Sustainable Lexington Committee .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... J Jon Himmel Permanent Building Committee Chair ✓ Lorraine Finnegan SMMA Project Manager .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Wendy arum Permanent Building Committee ✓ Matt Rice SMMA Project Architect .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Timothy Lee Design Advisory Committee Chair ✓ Michael Dowhan SMMA Landscape Architect .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Erin Prestileo SMMA Civil Engineer .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ✓ Mike Burton Dore+Whittier Christina Dell Angelo Dore+Whittier Agenda Description Item 1. Introduction: Refer to attendees list. 2. Please refer to attached presentation for meeting reference. SMMA Team Introduction: Lorraine Finnegan Project Manager Matt Rice Project Architect Michael Dowhan Project Landscape Architect Verirnont: I assaa..lhauset:t:s �AIVnM(.dc)reandi/atl iit:..ai err„rrsm'n Erin Prestileo Project Civil Engineer SMMA team states that the first meeting today is to go around the room to each focus group member,hear what they are concerned about,what they want to talk about and the goal at next meeting is to answer the questions and concerns. SMMA reviewed the focus group objective: Discuss site design for traffic, circulation,safety and security. Includes conversations about parking,driveways and circulation,fields,and offsite improvements and coordination with Town Departments. At the first meeting the goal is to listen,the second meeting to review and respond,the third meeting confirm and recommend,and the fourth meeting to reconvene with all four focus groups. SMMA explains that the project is currently in the PDP phase with the MSBA. They explain that a PDP is the Preliminary Design Program process. During this project the District and its team collaborate with the MSBA to: Document their educational program Generate an initial space summary Document existing conditions Establish design parameters Develop and evaluate alternatives Recommend the most cost effective and educationally appropriate preferred solution SMMA went through the focus group attendee list and the group provided the following goals and aspirations: C.Arens: IDP policy that lays out what has to be done onsite Want to reduce operating costs, solar, shade, etc. Battery storage, building mass, orientation Zoning requirements for EV Natural resources, wetlands, etc. M.Battite: recreation goals Managers and operators of park Minimize impact on existing resources Partner to make sure end result to improve for community Connectivity Community access for after school, evening, weekend use Impact of timing to community C. Bouchard: Security systems Parking snow storage, Open campus culture and security is conflicting Newer technologies for cameras, etc. Badges, keys?What's the right process Building is constantly being used; separate community use from academic use R. DeAngelis: One town, school side and town side Recreation important component Way of life in Lexington High School and Center Recreation Area working group meeting yesterday Page 2 of 7 Like a commitment that recreation facilities replication of facilities would be accomplished of anything taken during construction Can't be caught in between the school,town, and neighbors to ensure everyone is happy. D. Chisholm: Site access turning radius Access to nurses' office from outside Photovoltaics concerns with them Access the building with Knox box etc. Shelter in place locations for students with mobility issues Emergency shelter planning: what amenities can have Access during construction Signage and energy storage Pushing for blue and gold for paint colors L. Giersbach: Talking looking at native habitats and preservation of those areas Preservation of large trees and how spaces tie into social spaces not creating isolated places Creating rich environments for students Benches, outdoor learning spaces, and thinking about that all when laying out the school Circulation design, sustainable plantings J. Hackett: Echo suggestion with nurses' area outside entrance and exist LABBB program: partnership board of directors and take kids from 60 communities METCO program oldest integration program in country 60 years old Boston bussed to Lexington Come in space touch point relax and unwind and enter in campus Potential central office in building Consider entrances and exits for the specialized programs A lot of transportation consideration Community HS and balance that safety considerations that every school has Separation of community and academics Security space-guests coming in less than ideal Security booth and circulate campus,visual of people entering the building and security system Balancing needs this beautiful school with daylighting etc. and balance with security Open campus access to outside is very important Don't want people just walking through like it is right now P. Hamilton: Minimizing impervious surfaces Favoring more stories than larger footprint Parking structure Site has high water table, and stormwater management must be designed with that in mind Protecting the trees and plantings Karen Mullins: Connectivity and goal to connect the high school to other open space Create ADA access Page 3 of 7 Resource areas several wetlands that are disconnected Create a more wholistic wetlands area K. Hankins: Security, safety and student safety Need for designated SRO office and area that's appropriate J. Himmel: IDP doing nice job getting our input early and requirement Safety, and security building that will be 400k+sgft Resource to education purposes in town Used for education and community Appropriate to maximize community use Estabrook and other buildings available for after hours Separation of community vs academic W. Krum: Generally interested in the best resolution of all the site constraints of the building has the best resolution of all the site constraints and building design. Also interested to see how all it relates to the educational mission and interface. New to PBC and interested in the community process and will observe and try to understand the process. T. Lee: Design advisory committee looking at the building and design aesthetic and the impacts the project might have to the immediate abutters including the neighborhood and the large community and that is the roll as the committee. Will be involved in all the focus groups. Building massing, appropriate use of plants, site selection, etc. V. Lerow: Performance basis: band, etc. dance musical and other events Support both performing arts center that's attached to the school other than just a meeting room Lobby that can be split off from the rest of the school Parking area: house all of the patrons that attend, and accommodation for tractor trailers etc. that come onsite to load/unload M. Liggiero: Utilities, water sewer, drainage, right of ways Deal with mostly stormwater Low impact design raingardens, rain roofs, retainage of it onsite Educational components of it all as well Drainage map currently is a mess and upgrading would be helpful. Leads out to Vinebrook currently. J. Livsey/Ross Morrow: Same echo as Marissa Care about traffic and issues with multiple access to the site Bike lanes, etc. what could we do with the project to get it incorporated into the project Talk about utility connection as well J. Pato: Page 4 of 7 Minimizing footprint, don't have a lot of land to use onsite and elsewhere Preserving as much of the ground space Very concerned about parking, multi-use vehicle impact Limiting students driving to school Care about IDP and sustainability Preserving the land is key T. Rhodes: Would like solar, considerations of orientation that optimize, building shading, covering parking lot, Next few years during life of the building school buses with be converting to all electric Building taking advantage of battery storage of the buses and the charging to support the school and utilities M. Sandeen: Siting orientation maximizes daylighting for educational benefit, health, etc. Interaction and parking, ev charging and solar energy charging system to help with energy expensive Resiliency level for use as shelter Parking agree multi motor access Kids loved the open campus, encourage a way to make that happen in new school D. Sawhney: Quality, practical, and security Safety and security, physical and emotional support School and administration need to know where each child is during the school day with visibility Parents and safety organizations such as fire and police need to know the children are safe as well Important to understand what technologies are possible and what is the best solution Light solution Sustainable environment Would like opportunity to tour of other schools T. Shiple: Town has draft bicycle plan currently in place Would like to ensure that bike plan includes access to the school and provides access throughout the campus Would like to see construction not impact too bad Worthern Road Minimize bike access right next to car access with student pick up and drop off Would like to reduce the amount of parking on site during construction. N. Sofen: Ecologically fragile site and rich site IDP refers to bylaws 176 refer to planning board landscaping guidelines reference to fights gold standard Buried in that offers regulations Sense of place in campus In Massachusetts, part of student's education and helps foster their health and well-being Use green infrastructure to help the site Model land stewardship N.Veeragandham: Site access and keeping it separate Page 5 of 7 Spaces up to code in professional sense Kids who use cars to get to jobs for after school Promoting walking and biking with trails Dedicated bus stop offsite Implementing ALICE drills Implementing pest control, site currently has hornet issues Outdoor focused school D. Voss: Echo sustainable aspect of what people have said Transportation and emphasis on it and feedback EV charging, buses onsite, solar Massing and diagram showing and identify an area that caters to that Security and resilience measures that have been approved and taken into account is very critical K. Lenihan: Safety and the ability that everyone can just walk into campus You can have an interior courtyard that has access to outside Allow outdoor access but not accessible to outdoor people K. Slaysky: Temporary condition will last majority of high school experience Design the site,take seriously the student experience of being there during construction Keep construction people and vehicles separate from students Drawn in security professional during this process and into this group Tina: Embodied carbon and consider it through construction and after Siting is biggest consideration for solar, and net positive Would encourage outdoor space for students Following the discussion SMMA provides an overview of the next steps. What to expect in meeting#2: Objective: The design team will speak on the topics below as well as the priorities brought up by the focus group today Topics: Lexington's IDP(Integrated Design Policy) CPTED(Crime Prevention Through Environmental Design) Active security technology Open campus tradition Site materiality and permanence Site amenities Circulation(pedestrian/bike/car/service/first responder) Interior connections: Siteibuilding integration(outdoor learning environments, etc.) Exterior connections: Site integration/connection with the community Construction logistics 3. Close The next site, safety and security focus group meeting will be held on Friday,February 9', 1-3pm at Estabrook Hall, Cary Memorial Building. Page 6 of 7 Sincerely, lf) lIZI °u..W1°III III"'1"TlllllliiilI Christina Dell Angelo Project Manager Cc:Attendees, File The above is my summation of our meeting. If you have any additions and/or corrections, please contact me for incorporation into these minutes. 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