HomeMy WebLinkAbout2024-02-09-SBC-min (Communications Working Group) MEETING NOTES d �Illv
Meeting Date: February 9, 2024
Project Name: Lexington High School
Project Number: Click or tap here to enter text.
Subject: LHS Communications Working Group Meeting
Attendees:
Christina Dell Angelo (CA) DWMP - Project Manager
Rachel Rincon (RR) DWMP -Assistant Project Manager
Elias Grijalva (EG) DWMP-Assistant Project Manager
Lorainne Finnegan (LF) SMMA- Principal in Charge
Mark Barrett(MB2) LHS- Public Facilities Project Manager
Mike Cronin (MC) SBC Vice Chair& LPS Facility Director
Joe Pato UP) Select Board
Jon Himmel UH2) PBC Chair
Kathleen Lenihan (KL) SBC Chair
Action Item Responsible Action By:
Party:
Confirm deliver date w/ Lexington Graphics DWMP
Provide pictures for project update section of the website LHS J.Hackett
Project Updates:Add Existing Conditions photos SMMA
Distribute FAQ's responses SMMA provided DWMP R. Rincon
Working Group to provide feedback on FAQ responses LHS
Website Update & distribute to working group for additional feedback DWMP
Agenda Description
Item
1. Introduction: Refer to attendees list.
2. Community Meeting Flyer/ Mass Mailer
V�ini-ne int I Massachusens �AIVw M(.dc)reandW/atl iit....ierr,,cov a
CA reviews price breakdown for the Community Mass Mailer Flyer.
Lex Graphics updated quote:
Printing: $3,385.00
Mailing: $534.40
Postage: $2,738.30
Total Cost: $6.657.70
(5) days to print
(2) days for distribution
The consensus was to have the mass mailer delivered by February 27th, 2024.
3. Website Review
CA shares updates made to the website.
• SBC tab changed to documents and SBC Meeting
• Smaller pictures/fonts throughout
• Anticipated project timeline added.
• Two weeks look ahead.
• Added the Master calendar(updated on a weekly basis)
• Contact us tab added on the home menu.
• Project Team: SBC &titles, DWMP, SMMA brief narratives
• Project Updates: Reformat page.
o Focus group, visioning, programming information.
o CA request pictures from the Team
o CA request existing conditions photos to add to website.
• Twitter hasn't updated their logo through Squarespace.
• Weglot(Translation): add on feature to translate the website into the(13) different language.
o Updated quote pending for this service.
• Frequently asked questions:
o CA request feedback for the next WG meeting on SMMA response to questions asked
by the public.
• Contact us request goes to Sara,who distributes the info to the correct person.
Feedback:
KL
Recommends eliminating Twitter from the website.
SBC& Docs Page: Reverse the logic. Most update to info on top
Add Tab: Upcoming Meetings and include a stay informed button.
Brighten up the home banner.
Project Team: potentially add headshots on SBC members.
ip
Home page: currently in Feasibility Phase; Information stays previous phase, needs to change.
Project Update: Referring to town meetings insert dates.
Contact Us Page: Add a stay inform button.
Change banner header to scroll so it stays constant.
Replace the image of the field house for the post card.
Expand on MEP- Mechanical Electrical & Plumbing
LF
Page 2 of 3
Add existing conditions material under SBC&meetings docs.
1H2
Insert the image of the postcard on the website to make that connection.
Project update page: consolidate/downscale the images so less scrolling.
Add links to documents/videos on each section /focus group/visioning.
Add acronyms to the FAQs.
FAQ: condense wording/ header shorter to see in one screen.
Close
A doodle Poll will be sent out for days/times availability for next Communication Working Group
Meeting.
Sincerely,
DURE °ii°WI1III III 1`Tl11:::
Elias Grijalva
Assistant Project Manager
Cc:Attendees, File
The above is my summation of our meeting. If you have any additions and/or corrections, please contact me
for incorporation into these minutes.
Page 3 of 3