HomeMy WebLinkAbout2024-06-26-SBC-min (Communications Working Group) MEETING NOTES d �Illv
Meeting Date: June 5, 2024
Project Name: Lexington High School
Project Number: Click or tap here to enter text.
Subject: LHS Communications Working Group Meeting
Attendees:
Christina Dell Angelo DWMP - Project Manager
(CA)
Mike Burton (MB) DWMP- Partner
Jacob Greco (JG) DWMP - Assistant Project
Manager
Lorainne Finnegan
(LF) SMMA - Principal in Charge
Anoush Krafian (AK) SMMA - Assistant Project
Manager
Mark Barrett (M 132) LHS Public Facilities Project
ct
Manager
Mike Cronin (MC) SBC Vice Chair & LPS Facility
Director
Joe Pato P Select Board
Julie Hackett (JH) ..Superintendent
Jon Himmel UI-112) PBC Chair
Kathleen Lenihan (KL) SBC Chair
�. � Kseniya Slaysky (KS) SBC Community Representative
�
HsingS
�. n g Min Sha (HMS) SBC Community Representative
Action Item Responsible Action By:
Party:
• M.Cronin to gather the current facility issues with M.Cronin Communicati
Lexington High School ons WG
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K.Slaysky or J.Pato will report out to the SBC K.Slaysky/J.P M.Burton
ato
Agend Description
a Item
1 . Introduction: Refer to attendees list.
1 , Sub-Group Report Out
• K.Slaysky focused on the FAQ as a medium to serve as a script for the short topic
videos that J.Miller is going to help record. Slaysky noted that the FAQ should
have collapsable layers and add structure to make finding the answers.
K.Slaysky noted that there should be another tab for "about the project" that
helps provide information that may not actually be a FAQ. A goal should be able
to read through the FAQs in at most ten minutes.
K.Slaysky noted the FAQ should have larger topics with sub-topics and answers
beneath it that can expand to even deeper information if people desire it.
M.Burton asked if the sub-group has done anything regarding describing what
happens with a failed vote
o K.Slaysky noted that this has not been assigned yet but would be good for
the DPF team to pursue
o J.Pato noted it may not be best to explore this right now
J.Miller shared an example of the organizational structure will work for the FAQs
K.Slaysky strongly noted that this should be the front page of the website
and the project updates right after. FAQs may not even be required.
H.M Sha asked to add a layer for a connection to Thought Exchange
M.Burton reminded the working group that decisions cannot be made at these
meetings and recommendations must be reported to the SBC. Burton noted that
website updates do not require SBC approval.
2, Website Review
• N/A
Page 2 of 4
3. Upcoming Meetings
• July 16th Community Meeting
o K.Slaysky noted that an updated version of the presentation shared to the
SBC on the 24th could be very good for a public meeting.
o M.Burton noted that the project team was told that any numbers
presented in the summer will have to be repeated in the fall and that the
July 16th would be more of a Q&A
o C.Dell Angelo asked if the July 16th meeting will be happening
J.Pato noted concern on how close the meeting is without a set
plan, and we should probably hold off and wait until August, Pato
noted how he has heard from the community that they want the
SBC more present at the community meetings and not just a report
out from the project team.
K.Slaysky noted that if a Q&A is that main topic of the August community
meeting the scope should not be limited unless it is directly after a certain
presentation
o J.Pato noted we can control the questions but can only control what the
team has answers to.
H.M Sha recommends for the August meeting to have a panel discussion format
M.Cronin noted that understating how the reverse 911 system works and if
pedestrian items can be added to it.
o J.Miller noted they can send communications through "Code Red" as they
did for the Abutter Meetings if signed off by the Town Manager
• C.Dell Angelo asked if a flyer should be made for the August community meeting
o J.Miller noted how useful these could be as Miller is a fan of any printed
materials
• K.Slaysky noted that there are many people who have not interacted with the
town's public meeting process until this project. It could be useful to create a
portal to subscribe to or sign-up to correspondence.
o J.Miller asked if the SBC wants to determine what the primary channel of
communication should be as currently there are many different channels
being used.
Close
Page 3 of 4
• M.Cronin to gather the current facility issues with Lexington High School
K.Slaysky or J.Pato will report out to the SBC
Sincerely,
I)OIICIE °u.,W1 III III 1`TIIlllfi1:1
Jacob Greco
Assistant Project Manager
Cc:Attendees, File
The above is my summation of our meeting. If you have any additions and/or corrections, please
contact me for incorporation into these minutes
Page 4 of 4