HomeMy WebLinkAbout2024-08-28-SBC-min (Communications Working Group) MEETING NOTES d �Illv
Meeting Date: August 28, 2024
Project Name: Lexington High School
Project Number: Click or tap here to enter text.
Subject: LHS Communications Working Group Meeting
Attendees:
Christina Dell Angelo DWMP - Project Manager
(CA)
Mike Burton (MB) DWMP- Partner
.� Jacob Greco (JG) DWMP - Assistant Pro
'. j ect
Manager
Lorainne Finnegan (LF) SMMA - Principal in Charge
Anoush Krafian (AK)
SM MA - Assistant Project
Manager
Mark Barrett (M1132) LHS- Public Facilities Project
Manager
Mike Cronin (MC) SBCV'ice Chair & LPS Facility
Director
.....Joe Pato OP) Select Boar
Julie Hackett UH)������
:Superintendent
Jon Himmel UH2) PBC Chair
.� Kathleen Lenih
'. an KL) SBC Chair
Kseniya Slaysky (KS) SBC Community Representative
Hsing Min Sha (HMS) SBC Community Representative
• Jonas Miller (JM) Communications Director
Agenda Description
Item
1. Introduction: Refer to attendees list.
Vc ini-nc int massac.husens �AIVw M(.da)reandW/atl iit....ierr,,covn
2. Review FAQ items and comments from team members, discuss additional recreation
items
• J.Miller shared the draft FAQs-This can be viewed here
• Add in debate at the start
• How much will it cost?
o C.Kosnoff noted that there are multiple documents published that are showing
costs over 700 million when the larger field houses are included
o H.M. Sha noted here is a range of costs are only conceptual and they will change
o J.Himmel noted that this cost is really three costs and should be divided into
three paragraphs
o K.Lenihan noted she is worried about these responses being too long and thinks
they should be smaller with links to more detail
o J.Hackett thinks it should be called out for the base project scope and have the
additional options separate
• How long will it take?
o K.Slaysky noted the use of the phrase final design should not be used as this is a
selection of a concept not a final design
o K.Lenihan thinks it is important to put themselves in the mindset of a
community member that does not know a lot about the project
o K.Slaysky noted the timeline shown is for the option of new construction on the
fields and if it is a renovation there will be phasing which will take longer
o M.Burton suggested just having it say it will take 4-5 years depending on the
chosen option
• Where will it be located?
o J.Himmel noted this current wording only reflect new construction
o H.M. Sha just recommends referring to it as the future building
o K.Slaysky recommends sharing what parts of the site will absolutely not be
affected
• C.D.Angelo recommends scheduling a sub-sub group to work on finalizing the FAQs
o K.Lenihan agrees
3. Outline tasks for September community meeting
• K.Lenihan asked if the location has been finalized
o J.Hackett thinks it should stay at Baton Hall unless people have very strong
feelings about it being at the high school
Page 2 of 4
o K.Lenihan confirmed the location
• J.Hackett thinks this one should be turned back to the project team as it is very detailed
and a presentation should be used to help share this information
• J.Miller thinks that the presentation should be simplified to around 10-15 minutes for
the public to just grasp the topics. Miller believes the public will focus mostly on the
comparisons to other schools
• K.Slaysky noted that people keep asking about how this project compares to other
schools, she noted how the costs we currently have are based on the historical date of
other schools. Slaysky noted that the payback period for the sustainable incentives is
one to two years. She also thinks the high cost of doing nothing should be shared as
being important
o M.Cronin noted that this building is way past being fixed and will need 100-200
million dollars to fix
• K.Lenihan thinks it will be helpful to provide a handout or two with the information on
the project and cost comparisons and one about why the sustainable incentives are
being pursued.
• J.Himmel agrees with K.Slaysky and thinks it will be beneficial to price all the items and
then compare it to the historical date to back into it from a top down way
• K.Lenihan wanted to outline the actual tasks for the meeting
• K.Slaysky thinks that the "High Cost of doing Nothing" should be an important
part of the presentation
• M.Cronin noted he is uncomfortable with just assuming they can patch things
up in the building as if the vote does not pass there will need to be a nine-figure
investment just to fix the basics which would not help the overcrowding or the
educational program
• K.Lenihan agrees and thinks this will be important to include in the FAQs,what
will the Plan B be?
• M.Burton noted the presentation should start with an update about what has
been completed and then lead into the next steps required to get to one option
on November 12th
• K.Lenihan agrees and thinks there should be about 15 minutes of
presenting/talking at the start. She also noted the next summit is the day after
this on the 19th.
• K.Slaysky nominated M.Cronin to talk to the cost of doing nothing but thinks it
should be included in the 15 minutes and not extra time
• M.Burton noted that if we want to keep it short the video should be shared
ahead of time and referenced and not actually viewed during the meeting
• K.Lenihan suggested adding a QR code to the video on the flyers that are sent
out
Page 3 of 4
C.D.Angelo brought up the list of stakeholder meetings and how there are no zoom
links or location for any of them yet.
0 K.Lenihan said she would look into and talk to Dr.Hacketts office
7. Close
Gincerely,
11)0 It 11EI: +W1 III III�T11:.!R
Jacob Greco
Assistant Project Manager
Cc:Attendees, File
The above is my summation of our meeting. If you have any additions and/or corrections, please contact me
for incorporation into these minutes