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HomeMy WebLinkAbout2025-06-04-BOLT-min.docx MINUTES (DRAFT) - Trustees of the Cary Memorial Library Executive Board Meeting Wednesday, June 4, 2025 – 12:30 p.m. - Cary Library Genealogy Room Attendees:  Trustees: Jill Hai, Barbara Callaghan, Sarah Carter, Karen Thomashow  Staff: Koren Stembridge, Laura Bernheim, Cathie Ghorbani, Alissa Lauzon, Kate Leppanen, Helen Lui, Susan Lusk  Others: Ethie Slate - Friends of Cary Library Call to Order (12:37 p.m.) – Jill Hai, Trustee Chair Public Comment – None Secretary’s Minutes – Motion to approve, J. Hai. Second, B. Callaghan. Unanimous. Administrative Updates –  Director’s update o Teen Services Manager Michelle Techler is leaving the library for a position as Assistant Director at the Wellesley Free Library. The hiring process is underway. o Programming Librarian Matt Schuman has left the library. Hiring is also underway for that position. o There are many unknowns re. how cuts to federal funding for libraries will impact Massachusetts and how those cuts will filter down to individual libraries. So far all essential services remain funded.  Lower Level renovation project update/expected closures for post-project move o The project timeline is likely going to push beyond September but K. Stembridge is still waiting for concrete information from the Department of Public Facilities. o Stembridge reminded the Board that when construction is competed it will still take 3-4 weeks to move and prepare for reopening. This may require some building closures. More info will be shared in the fall.  Helen Lui – Programming Manager re. library meeting spaces moving forward o Helen Lui, Programs and Partnerships Manager reported briefly about the adult programming at various community locations during construction. o A conversation was had regarding availability of the library’s meeting spaces to outside groups. The library’s Large Meeting Room used to be used by outside groups. This policy changed when the library reopened after its COVID closure when the Board determined that there were not sufficient meeting spaces for the library’s own programs and those programs developed in partnership with interested individuals, Town departments, and organizations. The Board agreed we will keep library meeting spaces reserved for staff use, and have anyone interested in presenting programs at the library work through staff. K. Thomashow asked if study rooms will become available again once the library is finished with construction. The answer is yes. J. Hai mentioned that the library meeting rooms were the only public meeting spaces before the Lexington Community Center. K. Stembridge indicated that most of the groups that used to use the library’s meeting room moved to the LCC (or stayed virtual) after COVID, and the last group found a new location during construction and will not be returning to the library for monthly meetings. New Business  Updated print payment system o Kate Leppanen – Head of Technology requested Board approval for a move to a new library printing/copy system. The request was to change companies from Pharos to TBS which would allow patrons to pay by credit card and to raise the price of print/copy services at the library to be more inline with local copy centers and other libraries (Wales and Lexington Graphics). A motion was made by J. Hay, seconded by K. Thomashow to approve the move to TBS and the copy costs:  Raise black and white print costs from $.10 to $.15/page  Raise color print costs from $.25 to $.50/page  Allow the first $.50 of printing free (regardless of b/w or color) The vote was unanimous. Old Business  Rabbi Karen Thomashow – provided a brief update on LICA’s conversation regarding clergy representation to the library board. LICA hopes to bring a proposal forward in FY26.  The FY26 Trustee meeting schedule was finalized. Vote to Adjourn - (1:13 p.m.) Motion to approve, J. Hai. Second, Sarah Carter. Unanimous. Lower Level Tour – 1:15  Members took a short tour of the lower level construction project.