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HomeMy WebLinkAbout2025-05-07-BOLT-min.docx Trustees of the Cary Memorial Library - Executive Board Meeting Wednesday, May 7, 2025 – 12:30 p.m. Cary Library – Genealogy Room Minutes - DRAFT Call to Order 12:33 PM – Jill Hai, Trustee Chair Attendees: Trustees: Jill Hai, Joe Pato, Rabbi Karen Thomashow (left 1:25 PM), Eileen Jay (arrived 12:36 PM) Foundation: Liz O'Neill (left at 12:40 PM), Mary Ann Sorel Friends: Ethie Slate Staff: Koren Stembridge, Laura Bernheim, Susan Lusk, Cathie Ghorbani Public Comment - None Secretary’s Minutes – April 2, 2025 Executive Board Meeting. Motion to approve by Jill Hai; second, Joe Pato. Approved per unanimous vote 3-0. Foundation - Liz O'Neill, Foundation President, introduced Mary Ann Sorel as the new Foundation Director. Administrative Updates – – Project is still on budget, but is running a few weeks longer  Lower Level renovation project update than expected .  Book Challenge - Laura Bernheim spoke briefly about a Request for Reconsideration received by the library.  FY26 budget update – Koren Stembridge presented the draft FY26 non-Municipal Funds budget.  Additional capital needs – A list of additional capital needs (not included in the renovation) was presented. Jill Hai suggested using State Aid for these needs first, and library savings second. Board agreed to move ahead with these projects assuming there are not unexpected renovation expenses. New Business – Staff proposed minor  Collection Development Policy update edits to the policy. Motion to approve by Jill Hai; second Rabbi Karen Thomashow. Approved per unanimous vote 4-0.  Preliminary meeting dates/times for FY26 were presented. Will vote on at June EB meeting. Old Business -  Progress update on conversation with LICARabbi Karen Thomashow volunteered to be the liaison between LICA and the Library Trustees as this conversation continues.  HDC nominations – Joe Pato presented the following nominees to be submitted to the Select Board to fill HDC vacancies. o - Full MembershipScott E. Cooper and William E. Roesner o - Associate MembershipRobert A. Bellinger and James Carrico Jill Hai thanked Joe Pato and Eileen Jay for their hard work on this process. These names will be voted by the Full Board at the May 21 meeting. Announcements Eileen Jay will be stepping down from the EB next year as she welcomes Sarah Carter who has recently joined the School Committee. Sarah has a background in library science. Jill Hai thanked the library staff for their work on the LEX250 luncheon. Adjournment Motion to adjourn at 1:25 PM by Jill Hai; second Joe Pato. Unanimously approved 3-0.