HomeMy WebLinkAbout2024-09-04-SBC-min (Communictions Working Group) MEETING NOTES d �Illv
Meeting Date: September 4, 2024
Project Name: Lexington High School
Project Number:
Subject: LHS Communications Working Group Meeting
Attendees:
Christina Dell Angelo DWMP - Project Manager
(CA)
Mike Burton (MB) DWMP- Partner
.� Jacob Greco (JG) DWMP - Assistant Pro
'. j ect
Manager
Lorainne Finnegan (LF) SMMA - Principal in Charge
Anoush Krafian (AK)
SM MA - Assistant Project
Manager
Mark Barrett (M132) LHS- Public Facilities Project
Manager
Mike Cronin (MC) SBCV'ice Chair & LPS Facility
Director
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Joe � )
e Pato P Select Board
Julie Hackett (JH) Superintendent
Jon Himmel UH2) PBC Chair
Kathleen Lenihao(KL) SBC Chair
Kseniya Slaysky (KS) SBC Community Representative
Hsing Min Sha (HMS) SBC Community Representative
• Jonas Miller (JM) Communications Director
Agenda Description
Item
1. Introduction: Refer to attendees list.
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2. Outline tasks for September community meeting
• C.D.Angelo reviewed last meeting and the discussion for M.Burton to share
information on the project cost and where the project is and then M.Cronin can talk to
the cost of doing nothing, she noted it will then move into a Q&A with the project team
to answer questions
• J.Pato noted it will be useful to call out the video on the flyer and what it achieves
quickly
• J.Pato asked what is needed to complete this scope
• J.Pato asked the status of the flyer
• C.D. Angelo noted she will try to have this today and review it with J.Miller
• K.Slaysky noted how it would be good if the responses were on the same page and had
a coordinated fashion. Slaysky expects any topic can be presented and try to have a
direction, but the community will always ask whatever is on their mind. She also noted
that the school community may be present more now that school has started.
• J.Pato asked if the SBC panel should also be present along with the project team
o K.Slaysky thinks that it may useful to have key people who can answer
questions such as M.Cronin,J.Hackett,A.Baker, etc..
• J.Miller thinks that along those same lines it may be useful to have a sheet with the
basic school facts on the table for the respondents to use.J.Miller noted he talked with
the President and she asked about what other options are there for district as other
places use multiple buildings or a separate location for the 9th graders etc..And Miller
wanted to provide this to the SBC
• J.Pato noted it would be good to talk about the constraints and what has led
the project team here
• K.Slaysky noted there are different ways to solve overcrowding and the reason
the SBC has moved forward with this plan is because the MSBA has accepted
the district into the grant program and will help provide a large amount of
funding for the project
• J.Pato noted he will start working on some rough notes for this topic
• C.D.Angelo noted K.Lenihan wanted to provide a handout with the cost information
and one with the sustainability facts
• J.Pato noted that K.Lenihan had asked D.Voss to produce something
• C.D. Angelo noted that the DWMP marketing team will produce first drafts
• M.Burton asked if at the meeting SLC shares a short presentation as well
• J.Pato will review this
3. Review FAQ items and comments from team members, discuss additional recreation
items
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• K.Slaysky asked if the FAQs are ready to be posted
o J.Miller noted the first portions will be uploaded today and then he will
continue adding to it
• K.Slaysky would like J.Pato's response to how we ended up with this plan for LHS and
not another to be added to the FAQs after it is review
• M.Burton noted he had a discussion with a company that produces short factual
videos and divides them into "pillars"
• J.Pato noted he thinks he has seen it and thinks it would be useful for a lot of the
community as it acts as an infomercial and others might find that it turns them off
from the project
• K.Slaysky noted when discussing the MSBA process it is important how Lexington will
make the decision on projects like this as the MSBA process is much more impactful
for communities that are receiving 80% reimbursement
• J.Miller noted that he has reviewed these videos and does think that this can be
handled in house and be presented by the faces and voices of Lexington
o M.Burton noted he is all for that and thinks it will be great but it is something
that needs to be done soon as it has been talked about for months and this
company will be able to turn it around quickly
o K.Slaysky noted one of the reasons was that the FAQs had to be completed
prior
• C.D. Angelo wanted to discuss a conversation she had after the SBC meeting yesterday
and asked if they have had any feedback on the website
o J.Pato noted that the feedback he has got is that the website is hard to navigate
and very full of information
o C.D.Angelo noted the feedback is very contradicting as for posting more or
less
o J.Pato noted that the website is for the archives of all the project information
and to share the steps of the project
o K.Slaysky noted the content has improved a lot on the website but stylistically
the website is very zoomed in and hard to see where you are at
o J.Miller noted that with the date of November 12 could be a good date to
present a new"website" that functions better but can still preserve all the prior
information
o C.D. Angelo noted she did speak with local firms for website redesign if the
team would like to pursue this
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• J.Pato noted it would be useful to have an idea of the scope and cost to
compare with what the team can produce
7. Close
Sincerely,
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Jacob Greco
Assistant Project Manager
Cc:Attendees, File
The above is my summation of our meeting. If you have any additions and/or corrections, please contact me
for incorporation into these minutes
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