HomeMy WebLinkAbout2024-10-16-SBC-min (Communications Working Group) Ip Iii°`
MEETING NOTES
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Meeting Date: October 16, 2024
Project Name: Lexington High School
Project Number: Click or tap here to enter text.
Subject: LHS Communications Working Group Meeting
Attendees:
Christina Dell Angelo(CA) DWMP-Project Manager
tl_...__Y Mike Burton(MB) PDWMPartner
r Greco
Jacob UG) DWMP Assistant Project Manager
Lorainne Finnegan(LF) SMMA-Principal in Charge.....................................................................................................
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Anoush Krafian (AK)) SMMA-Assistant Project Manager
Mark Barrett(MB2) LHS-Public Facilities Project Manager
Mike Cronin(MC) SBC Vice Chair& LPS Facility Director
" l Joe Pato QP)
Select Board
Julie Hackett UH) Superintendent
Jon Himmel UH2) PBC Chair
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Kathleen Lenihan(KL� ) � ....SBC Chair
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Kseniya Slaysky(KS)
� SBC Community Representative
Hsing Min Sha(HMS) SBC Community Representative
Jonas Miller QM) Communications Director
Ball in Court„
Item Action Item Requested by
N o.
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2 updated cost information slide to the group for Working Group Dore+Whittier
review by the end of this week.
2 ].Hackett requested a screenshot of the updated ].Hackett A.Krafian
PSR table
Agenda Item Description
1. Introduction: Refer to attendees list.
2 Review Community Meetings(Abutter&Community)
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Presentation Organization and Abutter Meeting
o The team discussed the organization of the abutters meeting
presentation,with M.Burton working on tailoring the revised
cost information and aiming to send it out for comment by the
end of the week.They also discussed the abutter meeting and
the need for clear communication about the current options
and pricing.The focus was on the two shortlisted options,with
the team agreeing to stop discussing the other four options.
K.Lenihan emphasized the importance of using precise
language to convey this information.The team also discussed
the ongoing work on the two shortlisted options,with M.Burton
and A.Krafian confirming that they would continue to work on
these.The team discussed the recording of the Abutters
meeting and agreed to record it via Zoom.They also discussed
the estimated cost for the field house renovation,with J.Greco
agreeing to update the website with the new information. Mike
suggested leaving the other four options in the presentation for
potential questions.J.Hackett requested a screenshot of the
updated slide for the upcoming stakeholder engagement
meeting with the Select Board.
Project Complexity and Site Work Discussion
o The team discussed the complexities of their project,
particularly the issue of site work and its varying definitions
across different scenarios.The team also discussed the
potential for future changes,with the understanding that once
they reach a more focused stage,they could better explain the
plus one on the phases section.They agreed to consult with
L.Finnegan for further clarification.The conversation ended
with the suggestion of adding an asterisk to indicate site work,
but it was noted that this would need to be applied to all
scenarios.
- Project Costs, Incentives,and MSBA Grants Discussion
o The team discussed the potential costs and incentives related
to a project. K.Slaysky emphasized the importance of
presenting the fact that the likely cost to the town would be
reduced from 700 to 600 with the MSBA Grant,and further
reduced to around 550 with incentives.J.Pato suggested adding
a double asterisk on project cost and expected 150 million
dollars in MSBA and incentive reimbursements.J.Hackett
pointed out that the magic number for the project was getting
it under 500 million,and if they deduct the 150 million from
6.48, it gets them to 4.98. M.Burton clarified that they have
been saying 140 million, expecting to do better with the MSBA
and incentives. K.Slaysky reminded the team that the MSBA
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grant agreement has the word "maximum"on every square
inch of the paper, indicating that the funding might not be the
exact number.
- Discussing Construction Phase and Upcoming Meeting
o K.Slaysky suggested that the committee should prepare a
concise explanation for choosing the construction phase in
place over other options, despite its higher cost.J.Pato agreed
and suggested that each committee member should be
prepared to explain their reasoning when the narrowing vote is
taken. K.Lenihan proposed that committee members should
come prepared with a statement for the November 4th
meeting,where they will discuss their preferences.The
committee also discussed the upcoming meeting on November
12th,where they will finalize their choices.J.Hackett suggested
that the topic of sustainability should be included in the
presentation,and Jacob agreed to send out the new TSR
recording ahead of time.
3. Videos
- This topic was not discussed
4. Review Additional FAQ Topics/Adjustments
This topic was not discussed
S. Close
Sincerely,
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Jacob Greco
Assistant Project Manager
Cc:Attendees, File
The above is my summation of our meeting. If you have any additions and/or corrections, please contact me for
incorporation into these minutes
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