HomeMy WebLinkAbout2024-12-04-SBC-min (Communications Working Group) Ip Iii°`
MEETING NOTES
Meeting Date: December 4, 2024
Project Name: Lexington High School
Project Number: Click or tap here to enter text.
Subject: LHS Communications Working Group Meeting
Attendees:
Christina Dell Angelo DWMP - Project Manager
(CA)
Mike Burton (MB) DWMP- Partner
Jacob Greco (JG) DWMP -Assistant Project
Manager
Lorainne Finnegan (LF) SMMA - Principal in Charge
Anoush Krafian (AK)
SMMA - Assistant Project
Manager
Mark Barrett (M1132) LHS- Public Facilities Project
Manager
Mike Cronin (MC) SBC Vice Chair & LPS Facility
Director
Jo )�. e Pato P Select Board
Julie Hackett (JH)
:Superintendent
1 Jon Himmel UH2) PBC Chair
Kathleen Lenihan (KL) SBC Chair
Kseniya Slaysky (KS)
� SBC Community Representative
Hsing Min Sha (HMS) SBC Community Representative
• Jonas Miller (JM) Communications Director
Item Action Item Requested by Ball in Court
No.
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Agenda Item Description
1. Introduction: Refer to attendees list.
2. Review Community Meetings and Abutter Meetings
- The group started the discussion by noting that the are still
finalizing the Schematic Design work plan and it will be hard
to set a schedule without it. The group agreed that February
will be the first community meeting and by that point a
detailed plan will be presented for meeting with the abutters.
- The group discussed different ways to accept public comment
that could allow a response more often.
- The working group discussed the structure of their meetings
and the need for public input on key issues. J.Hackett
suggested that people should be able to share their concerns
before a vote takes place, while J.Pato emphasized the need
for a structured platform for public input. J.Pato proposed a
straw man proposal for the next meeting to confirm the
process moving forward. Christina agreed to review the work
plan and schedule with SMMA and suggested another
communication working group meeting the following week.
J.Pato suggested moving the meeting to the 18th to allow for
digestion and preparation.
3. Old Business
- In the meeting, J.Pato and K.Slaysky discussed the need for
clear and concise communication regarding the project
proposal. They agreed on the importance of updating summary
level materials and refining the project's presentation.
K.Slaysky suggested creating a clear, graphical representation
of the project's facts and costs, and J.Pato agreed to keep this
in mind for future work. They also clarified that the work of
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the SBC does not include political action or advocacy, which
is handled by a separate group
- C.Dell Angelo shared that she had added graphics to 7 video
recordings from KartoonEDU, which she planned to upload to
the website. J.Hackett offered to share the updated infographic
with the team, and J.Pato suggested getting the source file to
make updates. K.Slaysky and C.Dell Angelo discussed the
introduction of the new Construction Manager to the
community, suggesting it should be done at a SBC meeting in
January, followed by regular attendance at all meetings.
K.Slaysky also proposed discussing communication strategies
during the construction phase to ensure transparency and ease
of reporting issues. C.Dell Angelo agreed, noting her
experience with successful communication with abutters
during construction.
4. New Business
- K.Slaysky suggested broadening the term'abutters' to include
all individuals affected by activities at a site, not just those
living adjacent to it. J.Hackett agreed, noting that the original
abutters group was very broad. K.Slaysky also proposed using
a tool like Thought Exchange to accumulate comments from
people, but expressed concerns about consolidating repeated
comments and providing satisfaction to resolved issues.
- The team discussed the need for a more efficient system to
address ongoing issues and grievances. J.Greco suggested a
monthly or bi-weekly response to the most popular issues,
while K.Slaysky emphasized the importance of transparency
in showing that issues are being addressed. C.Dell Angelo
proposed a dedicated construction tab on the website for FAQs
and project updates. J.Pato agreed with the need for a different
set of issues and the continuation of existing links. The team
decided to meet again in two weeks to further discuss how to
best interact with the public around these issues.
...................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5 Close
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Sincerely,
11)0111: III°I 11 11FTlllllf;illl
Jacob Greco
Assistant Project Manager
Cc: Attendees, File
The above is my summation of our meeting. If you have any additions and/or corrections, please contact me
for incorporation into these minutes
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