HomeMy WebLinkAbout2025-01-08-SBC-min (Communications Working Group) Ip Iii°`
MEETING NOTES
Meeting Date: January 8, 2025
Project Name: Lexington High School
Project Number: Click or tap here to enter text.
Subject: LHS Communications Working Group Meeting
Attendees:
Christina Dell Angelo DWMP - Project Manager
(CA)
Mike Burton (MB) DWMP- Partner
Jacob Greco (JG) DWMP -Assistant Project
Manager
Lorainne Finnegan (LF) SMMA - Principal in Charge
Anoush Krafian (AK)
SMMA - Assistant Project
Manager
Mark Barrett (M1132) LHS- Public Facilities Project
Manager
Mike Cronin (MC) SBC Vice Chair & LPS Facility
Director
Jo )�. e Pato P Select Board
Julie Hackett (JH)
:Superintendent
1 Jon Himmel UH2) PBC Chair
Kathleen Lenihan (KL) SBC Chair
Kseniya Slaysky (KS)
� SBC Community Representative
Hsing Min Sha (HMS) SBC Community Representative
• Jonas Miller (JM) Communications Director
I......... Action Item .,,,, ...,,,
Item Requested by Ball in Court
No.
3 create electronic flyers for community meeting on Working Group C.Dell Angelo
February 6th
2 create mailer for abutter meeting on February Working Group C.Dell Angelo
25th
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5 draft concise talking points on enrollment issues K.Slaysky K.Slaysky
and MBTA communities matter
Agenda Item Description
1 Introduction: Refer to attendees list.
2. Abutter Communications/Meetings
- The team discussed scheduling an abutters meeting. They
considered various dates, with the 4th of February being
unavailable due to a school committee meeting. The
possibility of holding the community meeting on the 6th of
February was suggested, with the abutters meeting potentially
taking place after the school vacation week. The team also
discussed the availability of Cary Memorial and the need to
be mindful of their full calendars. The final decision on the
dates was not made during the meeting.
- For the abutter meeting, the team planned to introduce
Turner, discuss concerns, and understand what would be
helpful for the abutters. K.Slaysky emphasized the need to
prepare for more detailed exterior design discussions and to
make it clear to the community what the opportunities for
input are. J.Pato suggested understanding the longer-range
sequence after these meetings.
- February 24th and 25th for the abutters meeting
3. Broader Community Engagement
- The team discussed the scheduling of upcoming community
meetings and the budget summit. C.Dell Angelo proposed the
next community forum on January 30th, with the abutter
meeting the following week. However, J.Pato mentioned a
conflict with the budget summit, suggesting the community
meeting should be rescheduled to the following week.
M.Cronin expressed a preference for the community meeting
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to be held at the high school, despite previous technological
issues, but acknowledged the need to resolve these issues.
The team agreed to continue discussions to finalize the
meeting dates and locations.
- The working group discussed scheduling issues for upcoming
meetings. They noted that January 27th and 28th were
already booked for select board and school committee
meetings, respectively. They also discussed the ongoing
technology issues at the High School, with K.Lenihan
suggesting that these issues should be added to the list of
problems. The group then considered the possibility of
holding a community
- meeting early in the week of February 3rd, but J.Miller
pointed out that this date was not feasible. M.Cronin
suggested the 5th or 6th as potential dates, but C.Dell Angelo
reminded them that the 6th was already scheduled for a
different meeting. The group agreed to continue discussing
the scheduling issues.
- The team discussed the logistics and content for upcoming
community and abutter meetings. The community meeting
introduces Turner, recaps the preferred schematic report
phase, and discusses the current building design, renderings,
and steps leading up to the town meeting. The team also
discussed the need to start discussing Article 97 more, with
the decision to put it at the same town meeting instead of
spring
- They decided on February 6th for the community meeting
4. Old Business
- The team discussed the organization and categorization of
documents on their website. K.Slaysky suggested
highlighting the primary submissions and adding another
section for prior submissions. J.Miller proposed making the
design and documents page more of a landing page with
explanations and suggested reorganizing the page
chronologically or by priority. K.Slaysky proposed keeping
the Preliminary Design Program (PDP) as official documents
and suggested linking to a document written by Dr. Hackett
and M.Cromn. C.Dell Angelo suggested breaking out the
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documents into separate sections and listing them in
chronological order. The team agreed to include descriptions
and links to relevant pages for better understanding.
- J.Pato and M.Burton discussed the need for clearer
communication regarding the Article 97. They agreed that the
policy decision or discussion would not be made in the
current meeting. K.Lenihan asked about the factors that
would influence the decision on whether Article 97 would be
discussed in the spring or fall town meeting. M.Cromn
clarified that Article 97 was initially scheduled for the spring
annual town meeting, but there were ongoing discussions to
potentially move it to the fall. He mentioned that another
meeting was scheduled to discuss this further, but the exact
date was not yet known.
5. New Business& FAQs
- K.Slaysky proposed the development of a concise talking
point regarding the enrollment issue and the MBTA
communities' matter. She suggested that this should be part
of various presentations and should focus on the handling of
the matter rather than the outcome. She also raised the issue
of the expansion of build-out space, suggesting that it would
be less expensive to include it in the base project rather than
as an add-on. She agreed to draft a brief statement on this
matter and send it to J.Miller and C.Dell Angelo for review.
M.Burton clarified that the decision had been made not to
include the additional wings in the current design, which
allows for future expansion.
........................................................
6. ...........................................................................................................................................................................................................................................................................................................................................................................................................
Close
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Sincerely,
11)0111: III°III III F`Tlllllf;illl
Jacob Greco
Assistant Project Manager
Cc: Attendees, File
The above is my summation of our meeting. If you have any additions and/or corrections, please contact me
for incorporation into these minutes
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