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Home My WebLink About2025-09-15-SBC-min (draft) Project: Lexington High School Meeting:School Building Committee Meeting No. 34-09/15/2025 Page: 1 OII:Zlfiii: .m wi°°I III"'III'°'TIE P Project: Lexington High School ,,,, Project No: Subject: School Building Committee Meeting Meeting Date: 09/15/2025 Location: Hybrid(146 Maple Street&Zoom) Time: 12:00 PM Distribution d By:Attendees, Project File PrepareJ.Greco Present Name Affiliation Present Name Affiliation Kathleen Lenihan* SBC Chair&SC Member ✓ Mike Burton DWMP Michael Cronin* SBC Vice-Chair&LPS Facilities ✓ Christina Dell DWMP Angelo I/ Julie Hackett* Jacob Greco DWMP Superintendent Steve Bartha* Town Manager Chris Schaffner Green Engineer Joe Pato* Select Board Chair ✓ Lorraine Finnegan SMMA J . Mark Barrett* Public Facilities Manager Rosemary Park SMMA Charles Favazzo PBC Co-Chair Thomas Faust SMMA Jr.* Jonathan Himmel PBC Chair Brian Black SMMA Andrew Baker* Lexington High School Principal ✓ Erin Prestileo SMMA Carolyn Kosnoff* Finance Assistant Town Anthony Jimenez SMMA Manager Hsing Min Sha* Community Representative J Martine Dion JSMMA Kseniya Slaysky* Community Representative ✓ Anoush Krafian SMMA Charles Lamb Capital Expenditures Michael Dowhan SMMA Committee Alan Levine Appropriation Commit tee � Andy Oldeman �SMMA Dan Voss* Sustainable Lexington Rick DeAngelis Recreation Committee Department Maureen Director of Planning and Cindy Arens Recreation Kavanaugh Assessment Department Veirirrrncairnk Ma:aSSa:aa.ihUseU �rr�rnr.rlr irearudW�rlhliu::tlie .coin Project: Lexington High School Meeting:School Building Committee Meeting No. 34-09/15/2025 Page:2 Claire Sheth Recreation Committee Melissa Battite Recreation Department Mina Markarious Town Counsel Item........ No Action Item Re Ball in Court Requested by q - Please click IFi.e ire'for the presentation o This will be referenced lin the meeting minutes with slide numbers called out to refer to. ® Below is a summation of key points® please view the recording.1 jg.!Lg for full transcript. Item Description No. 34.1 Call to Order& Intro: Called to order by K.Lenihan at 12:00 pm Record Please refer to attendee list 34.2 Approval of August 18th-2025, Meeting Minutes: Record A motion to approve the August 18`"2025 Meeting Minutes was made by J.Pato& seconded by K.Slaysky Roll Call Vote:A. Baker-Yes, M.Cronin-Absent,C. Favazzo-Yes,J. Hackett- Yes,J. Himmel-Absent, C. Kosnoff-Yes,J. Pato-Yes, K.Slaysky-Yes, H.Sha- Yes, K. Lenihan -Yes, D.Voss-Absent,S.Bartha-Yes, M.Barrett-Yes 10-0-2. 34.3 Community Meetings Record • M.Burton reviewed the agenda for the September 18th community meeting(Slide 5) • B.Black shared the final draft of the rendering video and noted that although everything may look finalized and detailed it is still not at this point(please view recording to watch the video) o The recording was not played live due to technical errors but will be shared at the community meeting • M.Burton noted it will be important for the SBC members to have a strong voice and presence at the community meeting Page 2 of 6 Project: Lexington High School Meeting:School Building Committee Meeting No. 34-09/15/2025 Page:3 34.4 Target Value Design Record • K.Cassen shared the expectations of the upcoming target value design plan along with the current schedule for it(Slides 7&8) • K.Lenihan asked for a refresher on why TVD is being undertaken o K.Cassen noted it is important to help collaborate the design and make it as efficient as possible at this early stage • K.Slaysky noted that this should stay on the VE list next time if it is not providing the return it was thought to 34.5 Permitting Update Record • L.Finnegan shared an update on the permitting timeline(Slide 10-12)and noted that town counsel will explain why the PLPA upload is listed as TBD on the next agenda topic.She also noted all local,state,&federal permitting is on track • K.Lenihan asked about how the flood plain elevation is progressing o L.Finnegan noted they conducted a base elevation study and have filed a letter of map change request to FEMA as their maps assumed that the waterway flows through the site but it actually does not and the study showed that the flooding is actually drastically reduced compared to the current FEMA map. She shared she does not currently know when that will be finalized • A.Levine asked what permits are required for the project o L.Finnegan noted they will need the ORAD from Lexington Conservation Commission,a NPDES stormwater management& she added that MEPA is a certification and not a permit o M.Markarious noted that MEPA is a review process and does not end with the state issuing approval but it is actuallyjust the state reviewing all the issues to make sure they are being discussed 34.6 Land Use&Article 97 Record M.Markarious noted that this update is regarding the legislation found from 1961 on the land use of the currently proposed site and the prior deed of 1916 that the 1961 legislation released the town from. He shared that the legislation found was not indexed in any records which is why it was not seen when the town conducted their research prior to the project. Markarious said that the 1961 legislation released the town from the dedication of 1915. He added that P.Kelley(resident who filed the lawsuit) has noted that he does not plan to challenge the response and Page 3 of 6 Project: Lexington High School Meeting:School Building Committee Meeting No. 34-09/15/2025 Page:4 the effect of the 1961 legislation. He noted that Town Counsel is working with the Town Clerk's office to make sure and fully understand if there was any other town action that rededicated the land and when that process is final the town must decide which path they would like to take. Markarious noted that this mean at worst the process can be continued as planned but could also mean that the Article 97 would not have to be conducted. C.Favazzo asked if they can start the process and later decide to not go through with it o M.Markarious noted that all the paperwork for the project is already complete which is good and they have already notified the EEA of this issue. He said that there is urgency to move forward but the Legislature cannot act until the town wide votes have been passed anyways. Markarious said that the EEA has expressed interest in seeing draft versions so they can start reviewing before any formal review. 34.7 Clarification of Information Shared with Public on Anticipated District Share Record • M.Burton shared the total project cost comparison to PSR with the IRA incentives included but noted that these funds are still not expected to be received due to the current administration's stance(Slide 15) • J.Pato clarified that the Taxpayer Impact Calculator assumes no IRA incentives are received • A.Levine asked when the incentives are applied for o M.Dion noted that during procurement they are normally applied for but some will need to wait for review of the project systems and how they function • C.Kosnoff added there are a handful of boxes that need to be checked during procurement but stated that the building will have to be operational and functioning before they can apply for reimbursement 34.8 Programming Meetings Record L.Finnegan wanted to remind the SBC&public that they will be reengaging the staff(admin,custodial, kitchen,teachers, etc..)to review what has changed in Schematic Design and to understand true adjacencies while gaining more detail.She noted they will make sure to keep the programming within the scope of what was improved for Page 4 of 6 Project: Lexington High School Meeting:School Building Committee Meeting No. 34-09/15/2025 Page: 5 schematic design. She also shared the schedule for these full day onsite at LHS meetings(Slide 17) K.Lenihan asked for the project team to include SSBC members into the meetings whenever possible 34.9 Upcoming Meetings Record - C.Dell Angelo reviewed the upcoming meetings 34.10 Public Comment Record Please click.b.ele.to view public comment 34.11 Reflections and Action Items Record - H.Min Sha asked if the field house was going to be a separate vote on the ballot o J.Pato noted no it will be included in the single vote with the MSBA approved language • K.Lenihan noted that the field house is on the VE list and recalled how they voted to not take any of the options at this time.She asked when the SBC will dig into these items in the future. o L.Finnegan added that TVD will have an impact on this as well so they have to see it out o M.Burton noted around December/January o C.Favazzo agreed and noted that TVD is a VE item/process • J.Pato noted the town meeting members are planning an information session on October 15th to review the presentation 34.12 Adjourn: Motion to adjourn at 1:11 was made byJ.Pato and seconded by Record C.Favazzo Roll Call Vote:A. Baker-Yes, M.Cronin-Absent,C. Favazzo-Yes,J. Hackett- Yes,J. Himmel-Yes, C. Kosnoff-Yes,J. Pato-Yes, K.Slaysky-Yes, H.Sha- Yes, K. Lenihan -Yes, D.Voss-Absent,S.Bartha-Yes, M.Barrett-Yes 11-0-1 Sincerely, DOIRIE::.. I.VVI 111ET1IE:.:]R Jacob Greco Assistant Project Manager Cc:Attendees, File The above is my summation of our meeting. If you have any additions and/or corrections, please contact me for incorporation into these minutes. Page 5 of 6 Project: Lexington High School Meeting:School Building Committee Meeting No. 34-09/15/2025 Page: 6 Page 6 of 6