HomeMy WebLinkAbout2025-01-22-REC-min (Lincoln Park Subcommittee) January 22 , 2025
Lincoln Park Committee Meeting Minutes
January 22, 2025
Attending: Bob Pressman, Wei Wie Li, Paul Earsy, Brian Kelley, Joanne Shorter
Meeting commenced at 5:15pm at Community Center
Barnard and Parterre continue to do good work. Brian communicated to Barnard and
Parterre the new procurement process, which would require them agreeing to terms
and keeping annual billing under $10,000. This would likely require paring back the
maintenance work based on the last two years of invoices. Draft contracts have been
provided to Barnard and Parterre and they have indicated they are amenable to this
arrangement.
Replacement of Granite Forest trees has been less of a priority due to the focus being
on the repair/replacement of boardwalk surfaces. Proposal from Foti indicated a
drainage issue.
Activitas Inc. provided an updated proposal for the Boardwalk repair/replacement of
the surface, based on Brian's input they were able to reduce the fee from $50,000 to
$20,000 by reducing the scope of the work. Discussion of Parker Meadow boardwalk
and getting information for Peter Coleman that may be able to be applied to the
Lincoln Park boardwalk replacement.
Motion to approve moving forward with Activitas Inc. revised proposal dated 05
January 2025 titled: "Professional Design Services for the Upgrades to the Lincoln
Park Boardwalks" to include Part 1: Basic Services and Part 2: Design Services not to
exceed $20,000. Unanimous 4-0 vote in favor (Wei Wie Li is a non-voting member)
Reviewed and discussed current Fitness station locations and scope would not include
active area central stations and would focus on replacing existing stations closer to
Worthen Road locations 6,7,8,9,10,11,12,13,14,15 maintaining a loop in the passive
area, with removal of stations at locations: 1, 2, 3, 4, 5. DPW has removed one or more
stations already and may be able to help remove the others. Discussion of the
Community Center fitness station area and getting information for Peter Coleman that
may be able to be applied to the Lincoln Park fitness station replacement.
Motion to ask the Recreation Committee to move forward with the Lincoln Park Fitness
Station Equipment replacement of stations: 6,7,8,9,10,11,12,13,14,15 and removal of
stations: 1, 2, 3, 4, 5. Unanimous 4-0 vote in favor (Wei Wie Li is a non-voting member)
Adjourn 6:15pm
Paul Earsy, Lincoln Park Committee
PROPOSAL
Date: 4/9/2025
Mailing Address: Site Address:
[Lincoln Park]
Lincoln Park
Lexington, MA 02421
2025 Eco Maintenance - Proposal#16181
Dear Brian,
I am pleased to present this proposal for continued stewardship and restoration efforts at Lincoln
Park in Lexington. I look forward to assisting you with invasive plant management as previously
discussed. Parterre Ecological will ensure that your goals to remove and control invasive plants from
the project area are realized in a professional, well developed manner.
SCOPE OF WORK
• Identification of existing invasive plant species
• Manual (by hand-pulling or cutting) and/or chemical (cut-and-dab herbicide) treatment of
identified invasive plant species
• Monitoring and prioritizing high-traffic areas and new, easily-manageable outbreaks of
invasive species
• Herbicide application treatment to invasive plant species by MA licensed and insured pesticide
applicators
Not included in Scope of Work:
• Any abutters' notices or communication with neighbors prior to work commencing
• Additional restoration hours required to continue management of invasive plant sprouts after
this initial Scope of Work is complete (Invasive species typically take 3-5 years to fully
eradicate)
TERMS
Work will be performed on a set fee basis. Any additional work related to the project not mentioned
in the above SCOPE OF WORK will be billed with your direction to proceed, based on our standard
hourly rates described in the attached Addendum. This arrangement allows the ultimate efficiency on
your behalf, as the billings directly reflect the work completed on the project. In order to initiate
the project, please return a signed copy of this agreement and a 50% deposit which will be applied
to your final bill.
If you have any questions, please feel free to contact us. We are looking forward to working with you
on this project.
Sincerely,
PARTERRE ECOLOGICAL
Anthony Serra
Field Manager, Eco
aserra@parterregarden.com
2 Republic Rd. / N. Billerica, MA 01862 / P: (617)492-2230 /info@parterreecological.com
2025 Eco Maintenance $9,975.00
Field Technicians who maintain Massachusetts Pesticide Applicators licenses
and are trained in the identification of invasive plant species will complete
prescribed management strategies, including manual hand-pulling, cutting,
and plant-specific herbicide application techniques.
Invasive Plant Mgmt $9,975.00
Total $9,975.00
Tax $0.00
GRAND TOTAL $9,975.00
2 Republic Rd. / N. Billerica, MA 01862 / P: (617)492-2230 /info@parterreecological.com
ECOLOGICAL ADDENDUM
Expenses
This project is set-fee and includes all labor and materials associated with completing the described Scope of
Work.
Hourly Rates
The following hourly rates will be invoiced for the services provided as described in the foregoing proposal
letter:
Field Manager $130/hr
Technician $120/hr
Recovery, Director $7.50 per billable hour
Recovery, Field Director $7.50 per billable hour
Recovery, Plant Buyer $100 per Plant Order
Recovery, Equipment $6.00 per billable hour
Recovery,Materials $2.00 per billable hour
The above rates are subject to change in accordance with an annual review.
Guarantee
Plant material may vary according to size or species based on nursery availability.We make every effort to
source and provide plant material we propose, but on occasion we will need to make modifications to plant
size or species based on availability from nursery sources. If a modification is required, we will make sure that
it is within the allotted cost and meet the ecological conditions of the site.
PGSI will not guarantee the services above against acts of nature or human vandalism. This includes
destruction from wildlife including herbivory of deer, rabbits, beavers, or other animals. Additionally, PGSI will
not guarantee any restoration planting against extended periods of drought, but can provide recommendations
for installing a temporary irrigation system upon client request. PGSI does not guarantee the services above
from intense storm events including flooding, winter storms or hurricanes which can damage plantings and
bioengineering measures. In the event that human vandalism, wildlife, drought, or storm events destroy
plantings, the one-year guarantee would become void.
Parterre will not offer a one-for-one guarantee on any material smaller than one gallon. We will, however,
guarantee coverage of the desired species and will make the necessary replants as needed by the end of the
warranty period. Any plant material one gallon and larger we will guarantee on a one-for-one replacement,
provided that Parterre maintains the property after installation for the length of the guarantee.
The services to be provided pursuant to this Contract shall be performed with the professionalism of the green
industry. Although PGSI makes no warranty, express or implied, it believes that PGSI's capabilities are
exceptional. PGSI will therefore work with the Client to clarify any issues or to resolve or remedy any
problems for which PGSI is responsible. In the unlikely event that PGSI is liable for any damages sustained by
the Client, PGSI's total liability shall not exceed the fees paid by the Client for services, together with the
cost of replacement or repair of materials supplied by PGSI. PGSI will not assume liability for any incidental,
special, or consequential damages.
Communication
PGSI requests Client cooperation to forge a strong working relationship that will ensure PGSI provides the
Client with an exceptional finished product. This will require open and timely communication throughout the
restoration process. If the Client has any concerns regarding the scope of the work, the work performed, or
the timeliness of the work, please bring it to PGSI's attention so they can address it immediately. If PGSI does
not receive any complaints, PGSI will assume the Client is satisfied with the work as performed.
Payments
Invoices will be rendered monthly for work performed and expenses incurred in the prior month. All invoices
will be emailed directly to the Client and are payable upon receipt. A finance charge may be added to
balances outstanding more than thirty (30) days by applying a rate of 1% per month, which is equal to an
2 Republic Rd. / N. Billerica, MA 01862 / P: (617)492-2230 /info@parterreecological.com
annual percentage rate of 12%. The Client agrees to read carefully all billing statements and promptly notify
PGSI in writing of any claimed errors or discrepancies within fifteen (15) business days of the statement.
Thereafter the Client and PGSI will review the disputed charges together. If PGSI does not hear from the
Client in writing, it is presumed that the Client agrees with the accuracy and fairness of the billing.
PGSI reserves the right to suspend services if the payment of any invoice is not received within forty-five (45)
days of the invoice date. However,since PGSI sincerely does not wish to take any of these actions, the Client
is requested to communicate with PGSI regarding any difficulties or issues that may result in the Client's
failure to pay an invoice within the applicable period. If it is necessary for PGSI to take any action, including
but not limited to arbitration and litigation to collect overdue fees, the Client is responsible for reimbursing
PGSI for any costs or fees, including Attorneys' fees, incurred by PGSI due to collection efforts.
Termination
The Client has the right to terminate this Contract at any time by providing PGSI with seven (7) days' written
notice. In the event of such early termination or if PGSI suspends work due to failure to remit payment, the
Client will be responsible for the cost of all work performed and expenses incurred until the date of the
decision to suspend, or PGSI's receipt of the Client's notice of termination.
Arbitration
Any claim arising out of this Contract, if not resolved informally, shall be resolved exclusively through private
binding arbitration before a single arbitrator mutually selected by both parties. If the parties cannot agree
upon an arbitrator within twenty-one (21) days after a party has made a demand for arbitration, the matter
shall be submitted to the Boston office of The American Arbitration Association pursuant to The Association's
commercial arbitration rules. Notwithstanding the foregoing, either party shall have the option of bringing an
action or claim to small claims court and shall not be required to arbitrate matters that are within the
jurisdiction of such court.
Miscellaneous
This Contract shall be interpreted according to Massachusetts's law and in Massachusetts's courts. Any
modification of this Contract must be in writing and signed by both parties. If any provision(s) of the Contract
is determined to be partly or entirely invalid, the remainder of the Contract shall remain fully valid.
PARTERRE GARDENING SERVICES, INC. ACCEPTED AND APPROVED:
Anthony Serra By: Brian Kelley
Field Manager, Eco Date:
Job: #16181
2 Republic Rd. / N. Billerica, MA 01862 / P: (617)492-2230 /info@parterreecological.com