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HomeMy WebLinkAbout1996-02-28-REC-min oJs 1417774% TOWN OF LEXINGTON MASSACHUSETTS a3 -fy ' RECREATION COMMITTEE APRIL K. 4FXIN G'C a.• RECREATION COMMITTEE MINUTES FEBRUARY 28, 1996 Members Present: Don Chisholm, Sandy Shaw, Rick DeAngelis, Paul Keane, Pam Varrin Staff Present: Karen Simmons, Brian Gilbert, Bill Harrison Citizens: Bob McCauley Minutes of January 17, 1996 were accepted. BILL HARRISON, PRESIDENT OF NEW ENGLAND GOLF CORPORATION- Overall things are positive. N.E.G. has contacted league coordinators and will be working closely with Karen Simmons in regards to the leagues. He has spoken with citizens in town to get their feedback. CLUB HOUSE- There is new carpet and the inside has been painted. The layout will remain the same. TURF- Tarps were removed from 5 of the 9 greens and the greens have not received winter damage. The other tarps will be removed this week. Discussion ensued on the future use of tarps but no decision were made. STORAGE- Space will be tight. Brian will take out the equipment that is either not used or used only a couple of times a year and will store it at the DPW barn. A tee mower needs to be purchased. Bill will bring one he owns until the Board commits to this purchase. Rick DeAngelis feels strongly that a subcommittee should be formed to oversee the Golf Course. ---- A brief discussion occurred with no closure. Customers have expressed the following concerns: 1. It is important to have all greens and tees open this year. 2. There should be no construction this year. 5TH GREEN- We need to see the condition of the green before we determine what action to take. Washed sod costs $.65/sq. ft. installed. The rooting process is quicker than with regular sod. If part of the green is poor, then the whole green should be replaced. How did we get this problem with the green and what is the contractor responsible for? The Engineering Department oversaw the entire project. Based on the new tee location will we have a problem with the green? NEG feels that we shouldn't. NEG will be making a few changes and will make every attempt to make it a great green. The green will be slice seeded and evaluated in 10 days. If a decision needs to be make, Brian will talk with Bill, Karen and Don. Rick feels it should be done if needed. The 9th tee and hole held up well last year. GOLF PRO- Bill has received 11 resumes and will begin reviewing them next week for a part time position. Clinics and lessons are great if you have the space, but if we hold clinics, revenue will be lost. Bill will talk to John Carroll to discuss options to work cooperatively. The golf score card design is 3/4 completed. The map is being redesigned. Some of GFMI's employees (starters, etc.) will be hired by NEG. POND EXPANSION- The map was reviewed and the project discussed. A notice of intent will include dredging, expansion and drilling wells. The next step will be conservation. The construction will be in late Fall or early Spring 1997. UPDATE ON CARTS- We plan a 4 year lease for electric carts, 1995 models with no hours. This will be for 15 carts leased with an option to buy. A recharger will be part of the lease contract. There will be 2 utility gas carts. The town receives the revenue from the golf carts. NEG is responsible for the electricity. Electric carts are more time consuming. TEE STONE SIGN MARKERS- We have a couple of options: 1. A company can come in, deliver the signs, and sell advertising space. They charge $1200 for a 3 year period. or 2. We can buy the signs and sell ads ourselves for $500.00 (at wholesale price). The signs are a nice addition. The pedestal is 2 ft. off the ground with a granite sign raising it another foot. The committee voted to go ahead with the signs. This project would be phased in over the year. The Recreation Committee would like to see New England Golf attend more Recreation Committee meetings. Bill will be happy to attend when requested. BOB McCAULEY, ROLLER HOCKEY- Bob is very active in the community and is looking for a space to play roller hockey. Hanscom has an outdoor rink. The appropriate size is 30-40% wider and longer than a tennis court, and can be used any time the rink is dry. The vision is an outdoor area, slightly longer than a tennis court and to currently use a tennis court. Karen will get tennis use stats. The best way is to adapt a current paved surface. The asphalt should be sealed and temporary nets would be used. The Baskin basketball court can be looked at. Bob said that Roller Hockey is the fastest growing sport in California. The Recreation Committee supports new and different forms of recreation. One suggestion is to use the Bowman School parking lot. Bob visions clinics and organized leagues. Sandy and Karen need to evaluate space and possible sites. Bob will send specs to Karen. This sport attracts people of all ages. VOLLEYBALL- Cost for construction: 6 ft. fence- $11.00 linear foot ($1500.00, installed) Sand, reduced by $1000 Materials $6500 and fence installed Labor and equipment $3-4000 Total: approximately $10,000 - $11,000 Is it worth the expenditure? We need to do an interest survey. NEWSPAPER SURVEY- Paul Keane will work with Karen on developing an interest survey for the Recreation Section in the Minuteman to determine the level of interest in special programs Citizens have brought before the Recreation Committee. That way we can determine whether or not it is worth the expenditure for alternative recreation programs such as Sand Volleyball, Roller Hockey, and Skateboarding. LINCOLN STREET PLAYFIELDS- Because of the snow dumping, this area is a mess with trash, bottles, wood, etc. This is damaging the recreation space and a recommendation will be made for George Woodbury to pursue another site with DEP that doesn't have a negative impact on recreation space. Don will write a letter to George with a copy to Frank Fields, Town Engineer. Support is also needed from Conservation and Don will speak with Joyce Miller. OTHER BUSINESS- The Lions Club wants to patch the worn turf in the Center and will work with Brian to coordinate the project. Skateboard Committee update- no new information at this time. Recreation and Open Space Land Use Committee- Pam met with Karen and Tom Sileo to review the plan. Because of new State requirements, an updated plan is required for Lexington to be eligible for grants and other funds from the State's Open Space bill. The Planning, Conservation and Recreation Departments will work closely on this project. Tom will be developing a survey for the Minuteman to give citizens an opportunity to provide input. One question raised was whether or not we can apply for grants to upgrade facilities. Pam will check with Tom. Rick expressed concern about the Process and feels that the Recreation Committee should have been involved in the process from the beginning. Don does not have a problem with cost sharing, but agrees that the Recreation Committee should have been brought into the process earlier. Don will talk with Joyce Miller. TOWN MEETING ARTICLES- Rick will present Article 19, Pine Meadows. Paul will present Article 20, Playgrounds and Ballfields. Don will report on the Enterprise Fund. THE NEXT RECREATION COMMITTEE MEETING WILL BE MARCH 13, 1996 AT 7:30 PM IN ROOM G-3. PLEASE NOTE THE CHANGE OF DATE AND LOCATION.