The URL can be used to link to this page

Home My WebLink About2025-08-14-LHA-minLEXINGTON HOUSING AUTHORITY REGULAR MEETING — AUGUST 14, 2025 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Richard F. Perry at 8:35A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry Mark McCullough Caileen Foley Mena Bell Sue Rockwell Nicholas Santosuosso (arrived 8:55am) Melinda Walker 2. MINUTES Approval of Minutes of Regular Meeting of June 12, 2025 Upon a motion by Melinda Walker and seconded by Mena Bell, the Board voted to approve the Minutes of the Regular Meeting of June 12, 2025, all members having received copies. The roll call vote was as follows: YEAS NAYS Richard F. Perry NONE Mena Bell Melinda Walker ABSTAIN ABSENT NONE Mark McCullough Nick Santosuosso 3. PUBLIC COMMENT Sue Rockwell spoke about the Lexington Housing Summit that took place last month and how the Housing Authority was well represented. 4. FINANCIALS A) Approval of Bills and Checks paid in June 2025 June 2025 REVOLVING FUND Check Numbers 21527 through 21590 689-C MANAGEMENT Check Number 2336 PARKER MANOR Check Number 2126 BEDFORD STREET Check Number 1310 MRVP VOUCHER Check Numbers 4455 through 4460 SECTION 8 Check Numbers 19750 through 19763 Upon a motion by Melinda Walker and seconded by Mena Bell the Board voted to accept the Bills and Checks as presented for June 2025. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mark McCullough Mena Bell Nick Santosuosso Melinda Walker B) Approval of Bills and Checks paid in July 2025 July 2025 REVOLVING FUND Check Numbers 21591 through 21654 689-C MANAGEMENT Check Number 2337 PARKER MANOR Check Number 2127 BEDFORD STREET Check Number 1311 MRVP VOUCHER Check Numbers 4461 through 4466 SECTION 8 Check Numbers 19764 through 19785 Upon a motion by Melinda Walker and seconded by Mena Bell the Board voted to accept the Bills and Checks as presented for July 2025. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mark McCullough Mena Bell Nick Santosuosso Melinda Walker 5. EXECUTIVE DIRECTOR'S REPORT Caileen reported the following to the Board: • The Housing Summit last month was successful. The group plans to meet again in December and track the goals and message • Staffing updates: hired a new FT maintenance employee and currently advertising for a part time office assistant • Caileen plans to apply for CPC or AHT funds for pre -development for one of the LLC sites. Will have more information to report at Sept meeting. 2 6. NEW BUSINESS A. FY25 Year End Financial Presentation 1) Vote: Certification of Top 5 Compensation Form 2) Vote: Certification of Year End Financial Statements and Tenant Accounts Receivable Data Caileen presented the FY25 Year End Financial Statements to the Board. There were a few evictions in the FY that resulted in a TAR for two programs. There is no TAR for our State programs. We earned extra money in the 400-1 program, mostly due to solar net metering credits. All programs earned money. Caileen presented the Board with the FY Statements, TAR data and Top 5 Compensation report. The Board certified to the Lead Law Compliance Certification. Upon motion by Melinda Walker and seconded by Mena Bell, the Board voted to certify that they were provided a copy of the Top 5 Compensation Form for FY25, the year -end financial statements and tenants accounts receivables for FY25 for programs 400-1, MRVP and 689. The roll call vote was as follows: YEAS NAYS Richard F. Perry NONE Mena Bell Melinda Walker Nick Santosuosso ABSTAIN ABSENT NONE Mark McCullough B. Annual Board Approval regarding Wage Match Certification The Board reviewed the annual Wage Match Certification and verified users for the Lexington Housing Authority. Upon a motion by Nicholas Santosuosso and seconded by Melinda Walker, the Board voted to certify the Annual Wage Match Certification approval. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mark McCullough Mena Bell Melinda Walker Nick Santosuosso C. FY25 Fair Housing Affirmative Action Goal Adoption The Board reviewed the minority census data for the Boston Cambridge MSA and the Town of Lexington. The current MSA demographic information for the Boston, Cambridge, Newton MSA, is 33.4%. The Lexington Housing Authority household minority composition is over 63%, which is 2% higher than FY2025. The Lexington Housing Authority will continue with its current affirmative action goal 3 of matching the metro -Boston area of 33.4% and not give a minority preference when selecting households from the waiting list at this time. Upon a motion by Melinda Walker and seconded by Nick Santosuosso, the Board voted to Motion to approve the Affirmative Action Placement Rate goal of 33.4% minority households in elderly and family units. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mark McCullough Mena Bell Melinda Walker Nick Santosuosso D. ADDrove 3 Year Audit Contract — CBIZ CPAs The Housing Authority issued a Request for Proposals for Auditing services for a three year contract. CBIZ (formally Marcum) was the only respondent. Their proposal met the criteria and the Housing Authority has worked with them for the past number of years. Upon a motion by Melinda Walker and seconded by Nick Santosuosso, the Board voted to approve the 3 year Auditing Contract to CBIZ CPA's. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mark McCullough Mena Bell Melinda Walker Nick Santosuosso 7. OLD BUSINESS 8. DISCUSSION A. Lexington Housing Needs Assessment Melinda was on the working group that developed the Lexington Housing Needs Assessment, which can be found on the Town's website. The report looked at demographic information for Lexington and compared it to surrounding communities. It highlighted specific housing needs in the community. B. Greeley Village $100k Earmark update The Housing Authority received a $100,000 Earmark award, sponsored by Representative Ciccolo. The award is to make critical infrastructure repairs at Greeley Village related to the faulty underground Eversource wires. Governor Healey has put a hold on all Earmark spending for the time being. LHA has met with contractors and are in the process of getting fee proposals so when the Governor allows Earmark spending, the LHA will be in a good position. 4 9. ADJOURNMENT 9:19 A.M. A true copy attest ........................... CAILEEN FOLEY, SECRETARY