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HomeMy WebLinkAbout2025-07-21 SB-minSELECT BOARD MEETING Monday, July 21, 2025 A meeting of the Lexington Select Board was called to order at 6:30p.m. on Monday, July 21, 2025, via a remote meeting platform. Ms. Hai, Chair; Mr. Pato, Mr. Lucente, Mr. Sandeen, and Ms. Kumar, were present, as well as Mr. Bartha, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. PUBLIC COMMENTS Jim Williams, 8 Stratham Road, stated he was thankful the vote was rescheduled to next month regarding the Town’s submission of an alternatives analysis for the high school project. He commented that there are at least two ways to build a school off the fields that were not considered by the Building Committee, each of which leads to better schools than Bloom that do not come at any educational cost to students. Mr. Williams stated he feels it is not up to the architects to reject viable alternative designs rather it the responsibility of voters and their elected and appointed representatives. The Town is obliged to consider plans that avoid the fields and that are no more disruptive than Bloom would be. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Select Board Member Announcements and Liaison Reports Nothing additional at this time. TOWN MANAGER REPORT 1. Town Manager Weekly Update Mr. Bartha stated that the new Communications Director started today. CONSENT AGENDA 1. Accept Fund Terms: Robert J. Rivera Scholarship Fund To accept the terms of the Robert J. Rivera Memorial Scholarship Fund, which will be managed by the Trustees of Public Trusts. DOCUMENTS: 07212025 TPT- Robert J. Rivera Memorial Scholarship Fund 2. Approve: One-Day Liquor License - Monroe Center for the Arts – 1403 Massachusetts Avenue Annual Lemonade Social - Friday, August 1, 2025. To approve a One-Day Liquor License for the Munroe Center for the Arts to serve beer, wine, and limoncello spritz at the Annual Lemonade Social on August 1, 2025, from 6:30 PM to 8:30 PM at 1403 Massachusetts Avenue. DOCUMENTS: Lemonade_Social__Event_Diagram 3. Approve: One-Day Liquor License - Wilson Farm - 10 Pleasant Street Dinner in the Fields - Thursday, July 31, 2025; Rain date: Friday, August 1, 2025 To approve a One-Day Liquor License for Wilson Farm to serve wine at Dinner in the Fields on July 31, 2025, from 5:30 PM to 9:30 PM, at 10 Pleasant Street, Lexington, with a requested rain date of August 1, 2025. DOCUMENTS: Dinner_in_the_fields_Event_Map 4. Approve: One-Day Liquor Licenses - Spectacle Management, Inc., 1605 Massachusetts Avenue Summer Concert Series at Cary Memorial Building: o Friday, August 1, 2025 - Postmodern Jukebox o Saturday, August 9, 2025 - Jane Lynch o Wednesday, August 20, 2025 - Jake Shimabukuro To approve three One-Day Liquor Licenses for Spectacle Management, Inc. to serve beer and wine at Cary Hall, 1605 Massachusetts Avenue, during the Summer Concert Series on August 1, 9, and 20, 2025, from 6:30 PM to 10:00 PM. 5. Approve: One-Day Liquor License - Clearview Dermatology - 450 Bedford Street Grand Opening Celebration: Wednesday, July 30, 2025 To approve a One-Day Liquor License for Clearview Dermatology to serve beer and wine at its Grand Opening Celebration on July 30, 2025, from 5:00 PM to 7:30 PM, at 450 Bedford Street, Unit 1200, in accordance with all applicable regulations. 6. Approve: Entertainment License - Follen Church - 755 Massachusetts Avenue East Village Community Fair - Saturday, October 4, 2025. To approve an Entertainment License for Follen Church for live musical performances at the East Village Community Fair on October 4, 2025, from 10:00 AM to 3:00 PM, at 755 Massachusetts Avenue, in accordance with all applicable regulations. 7. Accept: Select Board Committee Resignation Julie Miller - Town Celebrations Committee To accept the resignation of Julie Miller from the Town Celebrations Committee, effective immediately. DOCUMENTS: 2025.07.10 Julie Miller - Town Celebrations Committee_Redacted 8. Approve: Select Board Committee Appointments To appoint Thelma L. Goldberg to the Council for the Arts for an unexpired term ending September 30, 2025, to be effective immediately. To appoint Mitch Tyson to the Economic Development Advisory Committee for an unexpired term ending September 30, 2025, to be effective immediately. To appoint Robert A. Bellinger and James Carrico to the Historic Districts Committee as associates for an unexpired term ending December 31, 2030, to be effective immediately. To appoint Ravneet Grewal to the Housing Partnership Board for an unexpired term ending September 30, 2025, to be effective immediately. To appoint Jason Dearling to the Lexington Bicycle Advisory Committee for an unexpired term ending September 30, 2026, to be effective immediately. To appoint Joseph Lehar to the Noise Advisory Committee for an unexpired term ending September 30, 2027, to be effective immediately. To appoint Sudha Balasuryan to the Town Celebrations Committee for an unexpired term ending June 30, 2027, to be effective immediately. To appoint Seema Badaya, William Keim, and Simon Rubenstein to the Town Celebrations Subcommittee for an unexpired term ending June 30, 2025, to be effective immediately. To appoint Beverly Liu to the Town Report Committee for an unexpired term ending September 30, 2025, to be effective immediately. To appoint Jeremy M. Bowman to the Transportation Advisory Committee for an unexpired term ending September 30, 2025, and Keshav G. Krishna for an unexpired term ending September 30, 2027, to be effective immediately. DOCUMENTS: Thelma Goldberg - Council for the Arts - Application & Resume_Redacted; Mitch Tyson - Economic Development Advisory Committee - Application + Resume Redacted; Bellinger, Robert 04072025 HDC_Redacted; Carrico, James 03282025 HDC_Redacted; Ravneet Grewal- Housing Partnership Board - Application + Resume_Redacted; Jason Dearling Backup Material; Joseph Lehar - Noise Advisory Committee - Application +Resume_Redacted; S._Balasuryan 2022_Redacted; Seema Badaya - Town Celebrations Subcommittee - Application_Redacted; William Keim - Town Celebrations Subcommittee Application + Resume_Redacted; Simon Rubenstein - Town Celebrations Subcommittee - Application +Resume; Beverly Liu - Town Report Committee - Application + Resume_Redacted; Jeremy Bowman - Transportation Advisory Committee - Application & Resume_Redacted; Keshav Krishna – Transportation Advisory Committee - Application + Backup Material_Resume_Redacted 9. Approve: Water and Sewer Adjustments To approve Water & Sewer Adjustment per WSAB 6/5/25 $ 30,627.79. DOCUMENTS: W & S Adj 7-21-25 VOTE: Upon motion duly made and by roll call, the Select Board voted 5-0 to approve the Consent Agenda. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Award: Sale of Bond Anticipation Notes Ms. Hai explained that stated that on Wednesday, July 16, 2025, the Town sold $15.852M of Bond Anticipation Notes which will mature in February 2026. This issue will fund a variety of construction projects through the summer and fall, including the renovation of 173 Bedford St, design of a new Lexington High School, remaining Police Station and associated Solar Canopy, Pine Meadows Clubhouse renovation, and the Cedar Street sidewalk construction. The BAN was rated a MIG-1 by Moody's which is highest rating available for this issue, and the sale received 5 competitive bids. The low bidder was Jeffries LLC, with a net interest cost (NIC) of 2.78%, including a premium of $113,816.64. Dawn McKenna, 9 Hancock Street, asked if the clubhouse renovation portion has its debt being serviced by the Recreation Enterprise Fund. Ms. Kosnoff stated that this has been issued as a General Fund Debt. There have been conversations with the Recreation Department and Committee regarding an annual contribution from the Enterprise Fund to the General Fund to help pay for the debt service. Ms. McKenna stated that it has only been in more recent years that Recreation has not had to fully operate all of these items out of the Recreation Enterprise Fund. In terms of the concerns that people have regarding income versus expenses, it is important to attribute expenses to where they belong. She asked that the Board discuss whether or not Recreation should be asked for the full amount for this item. VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 that: We hereby determine, in accordance with G.L. c.70B, that the cost of the Lexington High School Feasibility Study authorized by a vote of the Town passed on April 11, 2022 (Article 2) and the High School Feasibility Study and Schematic Design authorized by a vote of the Town passed on April 1, 2024 (Article 26) each being financed with proceeds of a portion of the Notes defined below, together with all other bonds and notes of the Town previously issued to pay costs of this project, if any, does not exceed the portion of the total cost of the project that is not being paid by the school facilities grant and we hereby approve the issuance of notes and bonds to finance this project under G.L. c.70B. And Further: to approve the sale of $15,851,900 4.00 percent General Obligation Bond Anticipation Notes (the “Notes”) of the Town dated July 25, 2025, and payable February 27, 2026, to Jefferies LLC at par and accrued interest, if any, plus a premium of $113,816.64. And Further: that in connection with the marketing and sale of the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated July 9, 2025, and a final Official Statement dated July 16, 2025, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. And Further: that the Town Treasurer and the Select Board be, and hereby are, authorized to execute and deliver a significant events disclosure undertaking in compliance with SEC Rule 15c2-12 in such form as may be approved by bond counsel to the Town, which undertaking shall be incorporated by reference in the Notes for the benefit of the holders of the Notes from time to time. And Further: that we authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures and continuing disclosure procedures in such forms as the Town Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax-exempt status of the Notes and to comply with relevant securities laws. And Further: that any certificates or documents relating to the Notes (collectively, the “Documents”), may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute one and the same document; delivery of an executed counterpart of a signature page to a Document by electronic mail in a “.pdf” file or by other electronic transmission shall be as effective as delivery of a manually executed counterpart signature page to such Document; and electronic signatures on any of the Documents shall be deemed original signatures for the purposes of the Documents and all matters relating thereto, having the same legal effect as original signatures. And Further: that each member of the Select Board, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. DOCUMENTS: BAN Sale Results, BAN Purposes, Statement Certificate, Tax Certificate, Significant Events Disclosure, Note Form and Opinion The Board allowed for an additional item under public comment. Peter Kelley stated that, since November 2022, it has been noted that the new school would be built on the fields, the old school would be torn down, and the fields would be replaced. Ever since that time, it seems to have been more of a marketing process than a collaborative debate and discussion about which alternatives might be appropriate. It was suggested that a phased project would require all the buildings to meet new codes, and that this would cost over $300M, which is not true. It is not true that a simple 172,000 s.f. rectangular building would cost the same as Bloom.There are good options to complete a project on the present campus, and many have been submitted by SMMA. ADJOURN VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to adjourn the meeting at 6:50p.m. A true record; Attest: Kristan Patenaude Recording Secretary