HomeMy WebLinkAbout2021-10-26-VISION2025-min (Townwide Survey Working Group) Town of Lexington
Vision for Lexington Committee
Townwide Survey working Group Meeting
October 26,2021
Remote Meeting
4:OOpm-5:OOpm
Working Group Members Present: Mark Manasas, Andrew Dixon, Ruth Remington, Marian Cohen,
Kathleen Lenihan and Robert Peters
Members Absent:Joe Pato
Professional Staff Present: Katharine Labrecque
Meeting start time:4:05pm
Action Items:
• Mark and Andrew will connect with Kat to determine the formatting and details of the census
insert.
• Mark and Andrew will draft a cover letter to be used when emailing people to complete the
survey.
Meeting Highlights:
Census Insert
Mark and Andrew have scheduled a time to get together this Friday to go through the mailers.
Mark commented that Kat has been talking to Mary, the new Town Clerk about the insert. Mark
and Andrew will connect with Kat to determine the formatting and details of the census insert.
CEL Postcard
Mark noted that the postcard could be various different sizes. Andrew said that he received
quotes for 3 different sizes, but one of them is more of a standard size. Mark noted that we
have$4,750 to spend on postcards. Mark said we will work off that number to determine the
size and quantity of the postcards.
Survey Development
Mark said that he reviewed the survey and tried to pull out some questions but there wasn't
anything obvious that could be pulled out. Mark felt that we have the final draft of the survey so
we should start talking about next steps. Mark asked Marian to send him the final version in
Word to send to Weidong for the Chinese translation.
Marian reviewed the timeline with the group. Marian said that by January 1,we need a cover
letter or note to accompany any emails we send out. For example, if TMMA sends out a letter to
Town Meeting members. Mark responded that because he and Andrew will be drafting
language to be included in the mailers,they can take this on as well. Marian noted to Ruth that
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there is nothing in the intro of the survey that states this is informed consent. Since this is going
out without the Institutional Review Board's (IRB) approval do we need to add any additional
language? Ruth responded that if we don't have IRB approval than it is not research. Marian
agreed because she did not want to alarm people with things we don't need.
Advertising
Mark said that as a committee,we need to start thinking about how we are going to advertise
beyond the Town website and the Link to Lexington. Mark said he has a pretty big list of
different groups in Town.
Future Meeting Dates:
• Tuesday, November 23, 2021 @ 4:00pm
Meeting ended at:4:32pm
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