HomeMy WebLinkAbout2018-01-18-PBC-min US1775RNtiC TOWN OF LEXINGTON
k A Permanent Building Committee
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A Permanent Members
Lan
APRIL 19- Chairman: Jon Himmel
INGI Peter Johnson, Dick Perry, Carl Oldenburg,Philip Coleman, Charles Favazzo, Howard Hobbs
Project Specific Members
Clarke&Diamond Schools Hastings Elementary Fire Station Visitors Center Pelham Road
Margaret Coppe Curt Barrentine Robert Cunha Joel Berman Hank Manz
Edwin Goodell Andrew Clarke Joseph Sirkovich Peter Kelly Teresa Wilson
January 11, 2018
Members Present: Jon Himmel, Charles Favazzo, Dick Perry, Philip Coleman, Edwin Goodell,
Robert Cunha, Joseph Sirkovich,
Members Absent: Peter Johnson, Carl Oldenburg, Howard Hobbs, Margaret Coppe
DPF Staff: Mike Cronin/Director of Public Facilities, Mark Barrett, Ann Marie Ponzini
7:10 - The meeting was called to order— 201 Bedford St., Room 221
1. Clarke & Diamond Updates — Paul Kalous (Hill) & Ken DiNisco (DiNiscos Designs)
Paul's presentation covered the remaining work still to be done at Clarke. Commissioning &Training
is on going, and remaining open items should be completed in February. The Interior/Exterior punch
list continues to be worked on, with some exterior work to be completed in the spring, ie. Tennis
court surfacing.
December and January contractor priorities were discussed. Along with the December completions,
Diamond construction phases 2 thru 4 have been completed and phase 5a was completed in
January.
PBC asked about warranty implementation for systems coming on line at various phases of
constructions. A warranty matrix for the multiple components would be good to see. PBC also
recommended adding warranty specifications to the Hastings Specifications.
It was stated that Certificates of Completion for various systems have been in place with a warranty
base date of August 24, 2017; the date of occupancy.
Hill raised the issue of a partial release of retainage specific to Mabardy & Sons for completed work.
After some discussion PBC agreed to a partial release.
2. Fire Station Updates—Jeff McElravy & Matt Salad (Tecton Architects). Derek Sencabaugh
(Assistant Chief-Lexington Fire Department)
Jeff discussed the Interim Fire Station Project stating they are close to getting it out for bid. The site
plan layout was reviewed and the floor plans have not changed.
• Ceiling, carpet tile and stock cabinetry in kitchen will be new.
• Men's shower area tile will be replaced.
• Meeting with the IT department was good news. The existing infrastructure can be used and
punch panels replaced.
• The apparatus tent will be purchased.
201 BEDFORD STREET 9 LEXINGTON, MASSACHUSETTS 02420
PBC was concerned about the 5 foot width of the corridor to the apparatus tent. Jeff stated that
could be increased to 6 feet.
The Fire Headquarters (HQ) Design Development (DD) was also discussed.
• Some areas of minor concern were presented from the Hazardous Materials Investigation.
• Signal systems have been reviewed.
• Soil samples currently are out for testing. The landscape work is being revisited.
• Design revisions are in process for the canopy & dormer.
DPF stated they are in communications with the town council regarding Camilla Place easement,
and that it is updated properly. Moving of the road is required to provide public parking against the
building as designed.
The DRT (Design Review Team) asked that snow removal and snow storage on site be understood.
Review of the Energy Model showed at 14.2% above building code on savings. Cost will be more
due to being an all electric system. On target for surpassing the stretch code and LEED Silver.
Jeff informed the committee the schedule is a little behind due to finalizing some meetings that
needed to happen. The bid pack for the Interim HQ will be ready at the end of January. The
schedule shows a 5 week review period and a 4 month construction period.
3. Visitors Center Update Don Mills (Mills Whitaker Architects)
Don updated the committee on past and present phases of the Visitor Center Project. October of
2017 approved the DD phase at Special Town Meeting.
An informal review with the Historic Districts Commission discussed design, exterior materials, and
value engineering items. December 2017 meetings with Public Facilities & Economic Development
discussed approval of plans and elevation concerns.
At present the following have been addressed:
• Distribution of plans and elevations to consultants.
• Soil Borings; unforeseen water piping &telephone wiring. The 1St boring showed water well
below planned basement, and site characteristics are good.
• Preparation for energy modeling & analysis, and make initial contact with Eversource for
energy incentives.
• Review of updated site planning consideration.
• Discussion with Revere Copper for possible donation/reduced rate if the decision is made to
use copper.
Don discussed dates for the DD phase and final reviews before presentation to Annual Town
Meeting.
• February 2018— Engineering DD Submission to the Architect
• March 2018 — DD Package to the Estimator. Review with PBC & HDC followed by review
with Board of Selectman.
A review of Don's slide presentation showed the basement layout for bathrooms, addition of a
costume room, and storage area. The 1 st floor layout incorporated outdoor bathroom access, a
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wraparound porch, delivery entrance and stock room. Movable store fixtures are being considered
which would allow Economic Development to have events at night.
The 2nd floor layout showed administrative spaces and a workroom/meeting area. No bathrooms
will be on this level.
Outdoor layout showed walkways, seating areas, landscaping, and an access path from the bike
path to the center and veranda area. VRF and transformer locations need further discussion. Solar
use is not recommended.
Dawn McKenna of the Lexington Tourism Committee stated a grant for $675,000 was submitted for
the Visitors Center, and that other funding requests are being looked into.
Motion to adjourn was made and seconded: Meeting adjourned at 9:35pm.
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