The URL can be used to link to this page

Home My WebLink About2017-12-21-PBC-min US1775RNtiC TOWN OF LEXINGTON k A Permanent Building Committee a 3 A Permanent Members Lan APRIL 19- Chairman: Jon Himmel INGI Peter Johnson, Dick Perry, Carl Oldenburg,Philip Coleman, Charles Favazzo, Howard Hobbs Project Specific Members Clarke&Diamond Schools Hastings Elementary Fire Station Visitors Center Pelham Road Margaret Coppe Curt Barrentine Robert Cunha Joel Berman Hank Manz Edwin Goodell Andrew Clarke Joseph Sirkovich Peter Kelly Teresa Wilson December, 21 2017 Members Present: Jon Himmel, Peter Johnson, Dick Perry, Philip Coleman, Charles Favazzo, Teresa Wilson, Curt Barrentine Members Absent: Carl Oldenbrg, Howard Hobbs, Hank Manz, Andrew Clarke DPF Staff: Mike Cronin/Director of Public Facilities, Mark Barrett School Committee: Alessandro Alessandrini, Eileen Jay, Kate Colburn, Jessie Steigerwald, Kathleen Lenihan 6:00 - The meeting was called to order— 201 Bedford Street, Cafeteria 1. Lexington Children's Place (LCP)— Donna DiNisco & Rick Rice (DiNisco Deisans) DiNisco Design presented a PowerPoint presentation reviewing Design Development (DD) Cost Estimates, Value Engineering (VE), and Proprietary Letter Approval for LCP. Previous VE meeting reviews were also discussed. • Discussed Acceptance of VE items to meet budget. • Discussed Remaining non-program VE items. • Discussed Proprietary items for Security and Communication Systems. 7:00 - The joint meeting with School Committee was called to order— 201 Bedford Street, Cafeteria Review of the Lexington Children's Place Schematic Design (SD) and Design Development (DD) Cost Estimates were discussed. SD Construction Cost showed $11,560,729 and DD Construction Cost are $12,078,302. It was stated that$312,000 in VE reduction costs are being looked at to get back on budget. PBC has accepted the VE recommendations proposed by the Design Team that do not effect program. Some questions asked covered the following subjects: • Reduction of ceramic tile in the bathrooms. • Reduce trees, however; the tree plan is in response to tree regulations. • Paving surface; maintaining asphalt versus concrete. PBC asked about future expansion and how the egress would be maintained. DiNisco addressed this. Exterior design was questioned. DiNisco stated there have been several design review meetings with PBC and work groups, and reviewed some of the design features with the SC. PBC stated that given the schedule and needs to open LCP Fall of 2019, we should go through the VE list and review various recommended items. 201 BEDFORD STREET 9 LEXINGTON, MASSACHUSETTS 02420 The LCP VE list was reviewed with various questions, discussion and answers on these items and the impact they may or may not have on the building and the budget. Alessandro moved that the School Committee accept the VE Items Presented by DiNisco Design and Supported by the PBC with regard to the LCP Project including items 13.1, 13.7 as add alternate, 13.9 (25%), 13.15, C.1, C.5 (not in motor room), S.3, &A.1. Seconded -Approved DiNisco reviewed 7 items that the DPF has requested be treated as proprietary specification items to ensure the Town receives the specific products named to ensure compatibility with companion systems already in place, serviceability by DPF staff, availability of parts and reliability. Exacqvision software on cctv systems, Vivotec security cameras, DSX software and controls including aiphone, LCN door closers and Von Duprin exit devices and Mitsubishi as a VRF/ERU system to integrate with the Towns VNS. Allessandro moved that the School Committee accept the List of Proprietary items as supported by the PBC and the DPF for the LCP project. Seconded -Approved One school committee member recommended that some project info be put out to the community to seek input on the project. There was discussion on this issue and options, which resulted in a recommendation to look at putting project information on the website. 2. Hastings Update— Michael Burton & Christina Shefferman (Dore & Whittier) Hasting portion of the meeting started at 8:30PM 1. D&W Agenda M. Burton from DWMP outlines the agenda for tonight's meeting. This includes: ➢ DD Cost Reconciliation ➢ VE List ➢ VE/Total Project Budget Approvals ➢ Proprietary Letter Approval 2. Reconciliation Recap M. Burton starts discussion by outlining the reconciliation meeting and process. Reconciliation was held with the Town of Lexington, DiNisco,Walsh Brothers and DWMP on 12/11/17 at Walsh Brothers office. Estimates from Walsh Brothers and AM Fogerty were reconciled to a 1%variance. AM Fogerty reconciled estimate will be used for DD submission to the MSBA which will occur on 1/18/18. Next the group was presented a reconciled budget comparison to MSBA 3011 budget spreadsheet. Overall the project is over$1.1 million for which will need to be VE(value engineered)to maintain the budget set in the 3011 during Schematic Design. 3. Value Engineering Recap/Process M. Burton states on 11/9/17 DWMP reviewed the VE log with the PBC. During this meeting the PBC reviewed ROMs(rough order of magnitude)and confirmed which items should be estimated. The PBC requested that other Town of Lexington members provide feedback on the VE items that pertain to their field of expertise. This included the School Department(meeting was held with the PBC Meeting 12.21.17 2 superintendent, principal,and SC rep), DPF(meeting was held with M.Cronin),and Parks and Recreation(meeting was held and discussed)of which the VE log was updated with comments provided by these members. On 12114/17 the team presented the PBC with the updated VE log,on 12/19/18 the SC was presented with the updated VE log,and tonight,the team will be providing the PBC and SC the present VE log jointly to review and approve. The PBC and SC reviewed and discussed the present VE items recommended by project team to maintain budget,reconciled budget with VE compared to SD budget,and remaining VE items lists at length. Out of the two VE logs presented to the PBC/SC,the recommended list to maintain budget was accepted with two modifications noted below(adding C.9&VEA.3). The second log,remaining VE items included time sensitive scope modifications that need to be decided that evening as a decision down the road would impact the design schedule. The below items were accepted or decided to discuss further. ➢ C.9 Delete solid plywood backing at toilet rooms,install blocking only in areas required:accepted VEA.3 Radon mitigation system: accepted as a design contingency item ➢ M.3 Use two-pipe chilled beam system instead of four-pipe: PBC voted to accept this item. SC voted to not accept this item. The project team recommended that an additional meeting with the engineer be held to further evaluate all considerations. The project team will provide PBC and SC with dates for meeting. Remaining VE log items will be labeled as"pending"and shall remain on the VE log as we continue through the Construction Document phase. The accepted VE log and remaining VE log are attached for further clarification and review. 4. Total Project Budget Approval A motion was made by Lexington School Committee Chair A. Alessandrini and seconded by SC to accept the total project budget for the Maria Hastings Elementary Project at$65,279,418 which is in alignment with the MSBA 3011 form. Discussion: None. All in favor: motion passes. 5. Proprietary Letter Approval A motion was made by A.Alessandrini and seconded by SC to accept the proprietary letter as provided by the project team. Discussion: None. All in favor:motion passes. Hastings portion of the meeting ended at 9:30PM -School Committee Adjourned 3. Staff Update on Visitors Center DPF Director Mike Cronin stated, although he was not at the Historic Districts Commission (HDC) meeting, his understanding is that HDC was pleased with the Visitor Center plan and recommended raising the height some. It was reported that the architect has been receiving input/feedback from staff and some plan changes are being considered • Top floor reorganized for a better work flow • There was some talk about a porch but that was put aside and now some discussion about a paver area instead outside the building. • Some bathrooms still accessible from the outside and discussion that overall bathroom count may want to be reduced. Don Mills working on estimates due 3/1 — 3/15, with a possible PBC meeting 3/15/2018. DPF will work on getting current drawings out to PBC. PBC Meeting 12.21.17 3 • Ms. Mckenna was present and shared her concerns on how decisions are being made related to the porch/paver area and reduction of the downstairs bathrooms. Who is the user group and what input do they have in the design process? 4. Closing/Adjourn Motion to adjourn was made and seconded: Meeting adjourned at 9:51 pm. PBC Meeting 12.21.17 4